HomeMy WebLinkAbout20021352.tiff RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR LIFESKILLS
AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY YOUTH ALTERNATIVES, DBA
PARTNERS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Notification of Financial Assistance
Award for Lifeskills between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Social Services, and
Weld County Youth Alternatives, dba Partners, commencing June 1, 2002, and ending May 31,
2003, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial
Assistance Award for the above listed program between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and Weld County Youth Alternatives, dba Partners, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of May, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNT , COLORADO
ATTEST: Mid/ IE L.°
07 ,. le Vaad, Chair"
Weld County Clerk to the ar `apt
Iasi "t,
p- p avid E. ng, Pro-Tem
BY: d n, -
Deputy Clerk to the Board r/.e.r.td
M. J. Geeiille �,�./�
APPROVED A ORM: 44'`— +''off
illiam H. Jerks
L $1\14`
County Attorney
bert D. asden
Date of signature: 7'�
CG', SS 2002-1352
SS0029
af.
DEPARTMENT OF SOCIAL SERVICES
•
PO BOX A
GREELEY, CO 80632
' WEBSITE:www.co.weld.co.us
CAdministration and Public Assistance(970)352-1551 Child Support(970)352-6933
COLORADO
MEMORANDUM
TO: Glenn Vaad, Chair Date: May 22, 2002
Board of County Commissioners
FR: Judy Griego, Director UL
Weld County Departme f So t l Servi s
RE: PY 2002-2003 Notificati n of Financial Assistance Awards (NOFAA) under Core
Services Funds-Weld County Youth Alternatives/dba Partners
Enclosed for Board approval are the PY 2002-2003 Notifications of Financial Assistance
Awards (NOFAA) for Families, Youth, and Children Commission (FYC) Core Services
Funds, which are for the period of June 1, 2002,through May 31, 2003.
The Families, Youth and Children Commission (FYC) reviewed proposals under a
Request for Proposal process and are recommending approval of these bids.
Life skills. This program offers teaching, modeling, demonstrating, coaching, and an
interactive process with the client. A maximum of 14 families in short-term intervention
with children ages 8-18, monthly average capacity is six, average of ten hours per week
for 24 weeks. Bilingual-Bicultural services to 50%of families. South County services to 3
families. Rate is$16.50/hour.
If you have any questions, please telephone me at extension 6510.
of
Page 1 of I 2002-1352
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission(Core) Funds
Type of Action Contract Award No.
X Initial Award FY02-CORE-0004
Revision (RFP-FYC-02005)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2002 and Weld County Youth Alternatives, Partners
Ending 05/31/2003 Lifeskills
1212 8 Street
Greeley, CO 80631
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Award is based upon your Request for Proposal(RFP).
Short-term intervention with youth and families, The RFP specifies the scope of services and conditions
helping them to negotiate a crisis or transitional of award. Except where it is in conflict with this
period of time through provision of a"respite" or NOFAA in which case the NOFAA governs, the RFP
"release valve"while also helping them to develop upon which this award is based is an integral part of the
life skills to avert crisis in the future. Maximum action.
family units to be served is 14,children aged 8-18,
monthly average capacity is 6, average hours per Special conditions
week in program 10, average stay in program 24
weeks. Bilingual-bicultural services to 50% of 1) Reimbursement for the Unit of Services will be based on
families served. South County services to 3 an hourly rate per child or per family.
families. 2) The hourly rate will be paid for only direct face to face
contact with the child and/or family, as evidenced by
Cost Per Unit of Service client-signed verification form, and as specified in the
unit of cost computation.
Hourly Rate Per $ 16.50 3) Unit of service costs cannot exceed the hourly and yearly
Unit of Service Based on Approved Plan cost per child and/or family.
4) Payment will only be remitted on cases open with, and
Enclosures: referrals made by the Weld County Department of Social
X Signed RFP: Exhibit A Services.
Supplemental Narrative to RFP: Exhibit B 5) Requests for payment must be an original submitted to
X Recommendation(s) the Weld County Department of Social Services by the
Conditions of Approval end of the 25th calendar day following the end of the
month of service.The provider must submit requests for
payment on forms approved by Weld County
Department of Social Services.
Approvals: Program Official:
By � / By, a
Glenn Vaad, Chair Judy . Grigg, Directo /
Board of Weld County Commissioners Wel ounttYY\ epartme t of Social Services
Date: Q5/a9/aota.. Date: 710/0-Z
7°° -/35;
4
EXHIBIT A
SIGNED RFP
WELD COUNTY
a
partners
MENTORING YOUTH
March 13, 2002
Pat Persichino
Director of General Services
915 10th Street
P.O. Box 758
Greeley, CO 80632
Bid Number: RFP-FYC-02005
Dear Proposal Review Committee:
I have enclosed one original and 5 copies of Partners' Family Preservation Program Life Skills
proposal. The Partners' Mentor-Advocate program has continued to be successful over the past
year, and we look forward to continuing to work with the Social Services case workers to
provide needed advocate services to participating youth and their families.
We will continue to use the step down process as far as our hours and also continue our total
hourly rate of$16.50. We also will continue to recruit mentor-advocates who can be screened
and trained in preparation to being matched when a referral is made. One additional component
this year is the inclusion of an emancipation component for 16-18 year old youth moving from
their home situation to be on their own or moving from a placement to be on their own. In
talking with Social Service staff this area was identified as a service that Partners' mentor
advocates can fill. We are estimating that 2-4 of these clients will be served this next year.
Please let me know if there is any additional information that you may need to evaluate this
application.
Thank you again for your past support of Partners' Mentor-Advocate program.
Sincerely,
Alli es 2/9:
YLti 1
Michael Muskin
Executive Director
Volunteers Helping Youth Help Themselves
1212 8th St. Greeley, CO 80631 (970) 351-0700 Fax (970) 351-0562 partners@ weldpartners.org www.weldpartnrrs.or
INVITATION TO BID
RFP-FYC 02005
DATE:February 27, 2002 BID NO: RFP-FYC-02005
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-02005) for:Family Preservation Program--Life Skills Program Family
Issue's Cash Fund or Family Preservation Program
Funds
Deadline: March 22, 2002, Friday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to
run from June 1, 2002, through May 31, 2003, at specific rates for different types of service, the county will
authorize approved vendors and rates for services only. The Life Skills Program must provide services that
focus on teaching life skills which are designed to improve household management competency,parental
competency, family conflict management and effectively accessing community resources. This program
announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date t/-(2-/-
/^•
(After receipt of order) BID MUST BE SIGNED IN INK
Michael Muskin
TYPED OR PRINTED SIGNATURE
Weld County Youth Alternatives
VENDQR dba/Weld County Fartncr , �t2 f�'`"'"
(Name) Handwritten Signature By Authorized
Officer or Agent of Vender
ADDRESS 1212 8th Street TITLE Executive Director
Greeley, CO 80631 DATE 3-13-02
PHONE # ( 970) 351 -0700
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
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RFP-FYC-02005 Attached A
LIFE SKILLS PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2002/2003 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2002-2003
BID #RFP-FYC-02005
NAME OF AGENCY: Weld County Youth Alternatives dba/Weld County Partners
ADDRESS: 1212 8th Street Greeley, CO 80631
PHONE: (970) 351 -0700
CONTACT PERSON: Michael Muskin TITLE: Executive Director
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must
provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving
household management competency. parental competence. family conflict management and effectively accessing
community resources
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1. 2002 Start June 1 , 2002
End Nay 31. 2003 End May 31 , 2003
TITLEOFPROJECT: Lifeskills Mentor-Advocate Project (MAP)
AMOUNT REQUESTED: 1 6. 50 per hour
Michael Muskin 3-13-02
Name and Signature of Person Preparing Document Date
Judy A. Griego.Director
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL'REQUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this
Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 2001-2002 to Program Fund year 2002-2003.
Indicate No Change from FY 2001-2002 to 2002-2003
ProjectDescription no
✓ Target/Eligibility Populations yes-increased total
✓ Types of services Provided no/yes-added emancipation
Measurable Outcomes nn
✓ Service Objectives no
I Workload Standards no
I Staff Qualifications yes
✓ Unit of Service Rate Computation no
✓ Program Capacity per Month no
✓ Certificate of Insurance
Page 26 of 32
RFP-FYC-02005 Attached A
Date of Meeting(s)with Social Services visipn Sppervisor:
802
Comments by SSD Supervisor:
glAs\L.:A Qty‘thaz.r.ji
Name and Signature of SSD Supervisorsn Date
c roc la f`#3V/'AA5iK
Page 27 of 32
RFP-FYC-02005 Attached A
Program Category Life Skills Program Bid Category
Project Title Mentor Advocate Program
Vendor Weld County Youth Alternatives dba/Weld County Partners
PROJECT DESCRIPTION
Provide a brief one-page description of the project.
II. TARGET/ELIGIBILITY POPULATIONS
Provide a brief one-page description of the proposed target/eligibility populations. At a minimum
your description must address:
A. Total number of clients served.
B. Total individual clients and the children's ages.
C. Total family units.
D. Sub-total of individuals who will receive bicultural/bilingual services.
E. Sub-total of individuals who will receive services in South Weld County.
F. The monthly maximum program capacity.
G. The monthly average capacity.
H. Average stay in the program (weeks).
I. Average hours per week in the program.
III. TYPE OF SERVICES TO BE PROVIDED
Provide a two-page description of the types of services to be provided. Address if your project will
provide the service minimums as follows:
A. Teaching, modeling, demonstrating, and coaching as an interactive process with the clients.
B. Training in household management, including budgeting, cleaning, maintenance, purchasing,
menu planning, food preparation, etc.
C. Teaching child rearing and discipline; parenting.
D. Teaching how to establish community linkages/advocacy and making use of services.
E. Demonstrating nurturing/esteem, role modeling.
Provide your quantitative measures as they directly relate to each service. At a minimum, include the
number to be served in each service component. Describe your internal process to assure that FYC
resources will not supplant existing available services in the community; e.g. mental health capitation
s4rvices, ADAD and professional services otherwise funded.
IV. MEASURABLE OUTCOMES
Provide a two-page description of your expected measurable outcomes of the project. Address the
following measurable outcomes:
A. Improvement of household management competency as measured by pre and post assessment
instruments.
Page 28 of 32
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RFP-FYC-02005 Attached A
VIII. COMPUTATION OF DIRECT SERVICE RATE
This form is to be used to provide detailed explanation of the hourly rate your
organization will charge the Core Services Program for the services offered in
this Request for Proposal. This rate may only be used to bill the Weld County
Department of Social Services for direct, face-to-face services provided to
clients referred for these services by the Department. Requests for payment based
on units of service such as telephone calls, no shows, travel time, mileage
reimbursement, preparation, documentation, and other costs not involving direct
face-to-face services will not be honored. Likewise, billings must be for hours
of direct service to the client, regardless of the number of staff involved in
providing those services. Therefore, it is imperative that this rate be
sufficient to cover all costs associated with this client, regardless of the
number of staff involved in providing these services.
(Explanations for these Lines are Provided on the Following Page)
( 10 hrs X18wk + 5hr X 8wk)
Total Hours of Direct Service per Client 220 Hours (A]
Total Clients to be Served 14 Clients [B]
Total Hours of Direct Service for Year 3080 Hours (C]
(Line [A] Multiplied by Line (B]
Cost per Hour of Direct Services $ 10. 00 Per Hour [D]
Total Direct Service Costs $ 10800 [E]
(Line [C] Multiplied by Line [D] )
Administration Costs Allocable to Program $ 11011 (F]
Overhead Costs Allocable to Program $ 9009 (G]
Total Cost, Direct and Allocated, of Program$ 50870 (H]
Line (E] Plus Line [F] Plus Line [G] )
Anticipated Profits Contributed by this Program $ -0- [I]
Total Costs and Profits to be Covered
by this Program(Line [H] Plus Line (I] ) $ 50820 [,I]
'Total Hours of Direct Service for Year 3080 [K]
(Must Equal Line [C] )
Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of
Social Services $ 16. 50 [L]
Day Treatment Programs Only:
Direct Service House Per Client Per Month [M]
Monthly Direct Service Rate $ [N]
Page 31 of 32
RFP-FYC-02005 Attached A
[A] This is an estimate of the total hours of direct, face-to-face service each
client will receive from the time he or she enters the program until completing
the program.
[B] This is an estimate of the number of clients who will be served during the period
from June 1, 2002, through May 31, 2003.
[D] This represents the average hourly salary and benefits that your organization
pays its direct service providers plus any costs which are directly attributable
to the face-to-face session with the client.
[F] This represents the salary and benefits of direct service, supervisory, and
clerical personnel which are not incurred in providing direct, face-to-face
service to the client, but can be allocated to this program for time spent on the
program for activities such as travel, phone conversations, "no-shows,"
discussions with involved parties, meeting preparation, and report completion.
[G] This represents the Agency Overhead costs, such as Rent, Utilities, Supplies,
Postage, Travel Reimbursement, Telephone Charges, Equipment, and Data Processing
which are not incurred in providing direct, face-to-face service to the client,
but can be allocated to this program for time spent on the program for activities
such as travel, phone conversations, "no-shows," discussions with involved
parties, meeting preparation, and report completion.
(H] This represents the Grand Total Costs directly attributable or allocable to this
program. It should be a reasonable assumption that if you decided to discontinue
this program, your agency would realize a reduction in costs approximately equal
to this amount.
[I] This represents the total amount of profit your firm expects to realize as a
result of operating this program. Any difference between Lines [H] and [J] must
be substantiated by an amount indicated on this line.
[L] This is the actual direct, face-to-face hourly service rate at which you will be
requesting payment for the services provided under the conditions of this Request
for Proposal.
[M] To be completed by prospective providers of the Day Treatment Program only, this
line represents the estimated number of hours per month your organization will
provide direct face-to-face services per client.
[N] To be completed by prospective providers of the Day Treatment Program services
only, this line represents the actual direct, face-to-face monthly service rate
at which you will be requesting payment for the services provided under the
conditions of this Request for Proposal. Calculated by multiplying Line [L] by
Line [M] .
Page 32 of 32
Program Category: Life Skills Program Bid Category - RFP-FYC 02005
Project Title: Mentor-Advocate Project (MAP)
Vendor: Weld County Youth Alternatives dba/Weld County Partners
I. PROJECT DESCRIPTION
The Mentor-Advocate Project(MAP) is a community-based alternative for children
or youth at imminent risk of out-of-home placement, which will:
a] Provide short-term, intensive intervention with youth and parents,
based on a relational advocate model, which combines the effects of mentoring with the
intent of crisis management, advocacy, tracking and negotiation;
b] Provide a paid mentor-advocate to work one-on-one with a child or
youth and also a limited program with emancipated youth ages 16-18;
c] Conduct intake within 72 hours of referral, based on the availability of
the youth and family, and provide match within 5 days of referral, OR notify
program area supervisor of inability to match if mentor-advocate is not
available at the time a referral is received;
d] Provide direct, face-to-face skill building work and social, recreational
and educational outlets for youth, with respite time for parents/guardians, 10
hours/week;
e] Provide direct problem-solving and communication development by
mentor-advocate with youth and parent or guardian, as part of 10 hours per
week;
f] Encourage change in youth focus and improvement in parent/child
communication and problem/solving skills and provide basic life skill
experiences for emancipated youth component;
g] Provide crisis Counseling and/or Family Mediation by staff as needed;
h] Provide assistance as needed with implementation of case treatment
plans;
i] Provide services for a 6 month period with a step down process over
the final 3 months.
The mentor-advocate relationship differs from a regular mentoring relationship
as provided by Partners in both intent and effect. The intent of MAP is to initiate
relatively short-term intervention with youth and families, helping them negotiate a crisis or
transitional period of time through provision of a "respite"or "release valve,"while also
helping them develop lifeskills to avert crisis in the future. This intervention will be
completed through a step down process which will include 10 hours a week for
the first three to four months and then transitioning to 5 hours a week. This
project utilizes the encouragement, concern and caring associated with
mentoring, in conjunction with advocacy's focus on meeting immediate needs
and providing regular, short-term skills practice.
Partners will:
1] recruit and screen the mentor-advocates;
2] train the mentor-advocates in lifeskills development, and youth
development curriculum such as "Asset Building," along with training in
mentoring, advocacy, communication skills and problem solving facilitation.
3] provide staff assistance as necessary, in Counseling or Family
Mediation.
1
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4] provide regular group activities and Lifeskills Workshops for youth.
II. TARGET/ELIGIBILITY POPULATIONS
The Mentor-Advocate Project (MAP) is designed to meet the needs of individual
youth between the ages of 8 and 18 who are beyond the control of their
parents or otherwise in a conflictual state with parents/guardians or are in need
of transitional services pending and during family reunification.
MAP will address the "criteria for out-of-home placement"primarily by:
Criteria #1 - Responding in those cases when the child/youth is:
1] beyond the control of parents; 2] adjudicated delinquent; 3]
child/youth returning home from out-of-home placement or moving to a less
restrictive LOC. 4] transitioning from placement or from home to live on their
own as an emancipated youth.
Criteria #2 - Responding primarily when:
1] it is necessary to assist the parent/relative/caretaker and/or
child/youth in accessing and utilizing identified services to address the
presenting conditions.
Criteria #3 - Responding when:
1] placement out-of-home or in FPP is the best choice of available
options/alternatives while continuing reasonable efforts to resolve the
problems that led to imminent risk.
MAP meets the definitions pertaining to the Family Preservation Program by:
1] directing its work toward families and family strengths, providing both
respite/reprieve and skill building for youth and parents/guardians; 2]
protecting children/youth and preventing placement through those same
strategies, providing "away time" and active problem-solving "together" time;
3] being time limited, with an initial contract of 6 months of service, depending
on the case circumstances and need; 4] using a "family friendly" model which
encourages receptivity of services; 5] intervening at critical points, when out of
home placement is imminent due to crisis, or when transitional support is
needed by families pending reunification.
MAP client capacity includes the following:
A. Total number of clients to be served: 28
B. Total individual clients and children's ages: 28 (based on 14 parents/14
youth)
Children/Youth ages: 8 - 18
C. Total family units: 14
, D. Sub-total of individuals who will receive bicultural/bilingual services:
50%;
E. Sub-total of individuals who will receive services in South Weld
County: 3
F. Monthly maximum program capacity: 8 families
H. Monthly average capacity: 6
I. Average stay in the program (weeks): 24
J. Average hours week in the program: 10
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III. TYPE OF SERVICES TO BE PROVIDED
Youth and parents/guardians will be provided support during critical junctures, with the
understanding that the relationship is key but only for the period of service provision, unless it is
agreed to extend the youth's length of stay in the project. All youth in MAP are eligible for
subsequent referral to Partners for the regular services of the agency's mentoring program.
A. Teaching/modeling/demonstrating/coaching - interactive process with client
1: Mentor-advocate role. Combining the relational aspect of mentoring
with advocacy, the mentor-advocate will be able to establish the trust of a
friendship-based relationship with a child/youth, while at the same time
purposefully working with that child/youth and the parent/guardian to teach new
skills for communication and problem-solving. This will include emancipated
youth being provided direct lifeskills experiences and training.
Mentor: As with Partners' other programming, MAP places the greatest
emphasis on the child/youth. The mentoring concept recognizes that: 1)
young people respond the most positively and effectively to significant caring
adults who help them develop an internal locus of control; 2) youths'
responses to external behavioral pressures without a caring relationship with
an adult in place are most likely to be in favor of negative and risk-taking
behaviors or against authority. First developing the relationship with the child
or youth will make he or she more susceptible to the skill building process with
the mentor-advocate. A similar response will hold true for the
parent/guardian, though the relationship between the mentor-advocate and
parent/guardian will be less intense.
Advocate: The advocate role is much more focused on making change
happen quickly and meeting immediate need. It is in this role that the mentor-
advocate will be able to gain family confidence and participation in identifying
problems. The goal will be to teach children/youth and their
parents/guardians the skills necessary to repeatedly walk through the problem-
solving and decision-making processes, and to gain awareness of the effects
of various communication styles and learn new ones. The parent/guardian will
be supported in learning to maintain the adult role, and the child/youth will be
supported in getting his or her needs met. The mentor-advocate may also
identify additional family needs and/or be of assistance in facilitating
compliance with the case treatment plan. For the youth and families
participating in the emancipation component, advocacy will entail helping the
youth access services and/or organizations that will help them successfully
move out on their own.
`. 2: Skill building. During 1-2 sessions per week, and more frequently if
needed, the mentor-advocate will meet with the child/youth and
parent/guardian together, in their home if distractions are minimal, at the
Partners house if not, to identify problems and teach the skills to problem-solve
step-by-step, to practice new communication techniques and to learn to
engage in dispute without emotional eruption. Skills to be addressed will also
be based on goals pertaining to the "Family Service Plan".
3: Counseling/family mediation. If crisis points emerge for which the
mentor-advocate feels his or her skills are inadequate, professional staff with
Partners will assist in resolution of issues. In such cases, either staff or the
3
mentor-advocate will confer with the DDS caseworker regarding the next best
course of action. Reports on outcomes of such sessions will be made to the
caseworker.
B. Training in household management
1: This service is not provided by MAP.
C. Teaching child rearing and discipline
1: Communication and problem-solving skill building. As stated in A.2., the
mentor-advocate will meet with the child/youth and parent/guardian together to
identify problems and household conflicts. The parenting skills addressed
through this service will include those needed to implement problem-solving
and communication techniques, to avoid escalation of anger and to produce
working agreements between parent/guardian and child/youth (e.g., household
rules, consequences for negative behavior). Again, these skills will be based
on goals pertaining to the "Family Service Plan".
D. Teaching development of community linkages/advocacy and use of services
1: Advocacy. While the mentor-advocate's role is primarily to focus on
assisting youth and families in building communication and problem-solving
skills, families will be assisted in meeting needs by accessing community
resources (e.g., food, clothing, furniture, health care), especially where lack of
such resources is a contributing factor in family conflict. This will also be an
area where the mentor-advocate can help in identifying culturally appropriate
organizations that can provide additional assistance as well as introduce and
attend with the youth various culturally appropriate events such as Cinco de
Mayo, etc.
2: Skill modeling. Specific development of parent/guardian skills to
access and use community resources is not a primary focus of MAP but will be
a component of the emancipation component. Introducing the emancipation
youth to various life skills such as shopping and doing laundry can be modeled
as well as taught. To the extent that advocacy involves assisting with gaining
access to resources, these specific skills will be modeled and demonstrated for
the parent/guardian.
E. Demonstrating nurturing/esteem role-modeling
1: Mentorinq. The practice of mentoring includes providing support and
encouragement through challenges and difficulties, as well as communicating
positive feedback as those being mentored utilize new skills. In the case of
mentoring of youth, the process contributes to the development of their self-
confidence and sense of self-worth. As the parent/guardian watches the
mentor-advocate relationship develop with the child or youth, this process and
its effects will be role-modeled for them.
2: Communication skill modeling. As the mentor-advocate meets with the
parent/guardian and child/youth in weekly sessions, the mentor-advocate's
interaction with both also will include role-modeling for the parent/guardian the
communication of caring, pride, concern, love, etc. Parents/guardians will be
taught the process of communicating positive feedback to youth as a technique
for demonstrating caring and concern, as well as for developing increased self-
esteem in the youth. These skills will be in conjunction with the goals based on
4
the "Family Service Plan".
F. Number to be served by above service types
1: Interactive process. At the maximum capacity of the project, 14
parents/guardians and 14 youth will be served through the interactive process
described in A. above.
2: Advocacy for access to resources. All family members will learn the
process as resources are located to meet family needs. The maximum
capacity is as above.
3: Parenting skills. The communication, problem-solving and esteem
building skills that will be worked on with both parents/guardians and youth will
contribute to parenting skills for the maximum capacity of 14
parents/guardians.
G. Measures/Duplication. See Section IV for quantiative measures for
service outcomes. No other community entitiy or program within Partners is
providing the mentor-advocate service model for FPP eligible families.
IV. MEASURABLE OUTCOMES
Youth and parents/guardians will be provided support during critical junctures,
and through this support, skill building, and advocacy the youth and their
families will have additional tools to be able to better deal with the conflict
related to this referral. Senior Partners will also work with the client's case
worker to develop specific attainable goals based on the existing "Family
Service Plan". All youth in MAP would be eligible for subsequent referral to
Partners for the regular services of the mentoring program.
MAP evaluation will be conducted in two phases, process evaluation and
outcome evaluation. Process evaluation will mark the progress of the project in
terms of numbers associated with project-specific processes. For MAP this will
include tracking of the:
1) # of available screened and trained mentor-advocates
1) # of referrals and # of accepted clients;
2) total # of hours of service provided per client per week;
3) types of services provided per week per client by hours of
service;
4) average weekly and monthly project caseload;
5) stipends paid to mentor-advocates.
The.Three outcomes on which MAP focuses are: 1) Prevention of imminent
placement of children/youth, in those cases where the family can be effected
by mentoring for youth, and building of communication and problem-solving
skills; 2) reunification of children who are in out-of-home placement to
residence with their parents/guardians, in those cases as described in #1; and
3) completion of goals in conjunction with the "Family Service Plan";
The outcome objectives to be measured to assess the effectiveness of the
program in achieving these outcomes are:
Outcome Objective #1: Youth will demonstrate an increase in skills and
5
•
perceptions associated with problem-solving, decision-making and effective
communication.
Outcome Objective #2: Parents/guardians will demonstrate an increase in
skills and perceptions associated with problem-solving, decision-making,
effective communication and nurturing/esteem-building for their youth.
Outcome Objective #3: Families will be successful in remaining unified at
the time of termination of services, either because the child/youth is no longer
at imminent risk of placement or because the child/youth is reunified and is not
at imminent risk of placement.
Outcome evaluation marks progress in terms of behavioral and attitudinal change
in a program's participants. For MAP this will require four dimensions of
evaluation of the project's effectiveness:
Finding #1: The % of youth participants who demonstrate increased
knowledge and perceptions of positive problem-solving, decision making and
communication processes.
Finding #2: The % of parents/guardians who demonstrate increased
knowledge and perceptions of positive problem-solving, decision making,
communication processes, and nurturing/esteem-building for their youth.
Finding #3: The % of all families in which the child/youth is successfully
remaining in the home, either after being at imminent risk of placement, or after
having been reunified with his/her family, as measured by mentor-advocates
and confirmed by DSS caseworkers.
Finding #4: The % of all goals developed based on the "Family Service
Plan" that are successfully completed.
The measurement for the finding number three and four, supporting
Objective #2, will be achieved by simple documentation in case notes by the
MAP counselor and the DSS caseworker.
Specific measureable outcomes:
A. Improvement of household management competency - Not
provided by this project.
B. Improvement of parental competency -Addressed in Outcome
Objective #2 and Finding #2, to be measured by evaluation instruments as
described above.
C. Parents working independently with other community sources -
While the mentor-advocate's role is primarily to focus on assisting youth and
families in building communication and problem-solving skills and helping the
emancipating youth develop lifeskills, families will be assisted in meeting
needs by accessing community resources (e.g., food, clothing, furniture, health
care), especially where lack of such resources is a contributing factor in family
conflict. Though specific development of parent/guardian skills to access and
use community resources is not a primary focus of MAP, evaluation of work in
this regard with be measured through review of mentor-advocate log notes and
the program's case files.
D. Families remaining in tact six months after termination of services -
Evaluation of successes in this regard will require review of DSS case files.
E. Families/participants with improved competencies - Addressed in
6
Outcome Objective #2 and Finding #2, to be measured by evaluation
instruments as described above. Improved competencies will also be
evaluated by the ability of the family to remain in tact, as in D above.
F. Senior Partners and Families successfully completing the goals
that were developed based on the "Family Service Plan".
V. SERVICE OBJECTIVES
A. Improve Household Management Competencies
1: Not addressed by this project.
B. Improve Parental Competency
1: Mentor-advocates. Partners will maintain a pool of screened and
trained mentor-advocates to serve an average caseload of 6 families. These
individuals will be recruited, screened, trained and placed as stipended
volunteers with the program, and will be allowed to work with a maximum of
two families simultaneously. The screening process will include the
application, Central Registry check, Motor Vehicle records, CCIC-NCIC screen,
4 references, and an intensive interview. The assignment of a client to an
mentor-advocate will be on the basis of availability, with secondary emphasis
on compatibility, strengths and needs. Elements from materials developed for
parent education and for youth development training will be included in the
mentor-advocate training, including Partners' standard mentor training,
Partners in Parenting - (CSU Cooperative Extension curriculum), Cara y
Corazon - (Corporate Fund for Children, Austin, TX), Assets Development -
(Search Institute), PARTNERS' Communication Workshop, Partners' Problem
Solving Workshop, and facilitation skills (UNC Office of Dispute Resolution)
2: Direct service. Partners will provide an average of 10 hours of direct
service per week to each client family, to include 8-9 hours of one-to-one
contact between the mentor/advocate and child/youth, and 1-2 hours of skill
building contact between the mentor/advocate and both the child/youth and the
parent/guardian together. The emancipation component will include more
focus on the skill building aspect and providing opportunities for the youth to
experience specific life skills. During the one-on-one time the two will discuss
concerns of the youth, role play problem solving and communication
strategies, and participate in recreational activities, on their own or as provided
by Partners.
For 1 to 2 hours per week, the mentor-advocate will meet at pre-
scheduled times with the child/youth and his or her parent/guardian. During
these sessions, the mentor-advocate will facilitate discussion of the status of
the child/youth - parent/guardian relationship, including such things as
conflictual incidents in the preceding week, encouraging, for example,
description of the chain of events and participants' behavior, identification of
different possible actions and outcomes, and role playing of the scenario with
different behavior, communication styles, etc.
MAP participants will have available to them all of the regular
recreational, education, community service and mentor support services which
are provided for Partnerships in the core programs. These supports include
the assigning of a Partners Counselor to the MAP case, access to community
7
recreational discounts, Partners group activities and regularly scheduled
Lifeskills Workshops and SP resource training.
Staff support will include weekly contact by the Counselor with the
mentor-advocate, and an expected average of 2 hours per month assisting the
mentor-advocate with direct client services (e.g., counseling, family mediation).
3: Respite effect. The time that the mentor-advocate spends with the
youth in 8-9 hours/week of one-to-one activity not only will provide the youth
with new experiences, a change in focus, positive and successful behaviors
and the "significant adult" relationship, but also will provide time apart for the
child/youth and parent/guardian which will provide the opportunity for family
members to "step back" and re-evaluate any problematic situations which must
be negotiated.
C. Improve ability to access resources
1: Advocacy. As described in III. D, while the mentor-advocate's role is
primarily to focus on assisting youth and families in building communication
and problem-solving skills, families will be assisted in meeting needs by
accessing community resources (e.g., food, clothing, furniture, health care),
especially where lack of such resources is a contributing factor in family
conflict. To the extent that advocacy involves assisting with gaining access to
resources, these specific skills will be modeled and demonstrated for the
parent/guardian.
VI. WORKLOAD STANDARDS
Workload standards for MAP include the following:
A. The number of hours of service per week will be: an average of 10
with a step down process in the final two to three months of an average of 5 .
B. The number of individuals providing the services will be:
1 mentor-advocate
1 staff Counselor
C. The maximum caseload per worker will be:
2 for mentor-advocate
6 for staff Counselor
D. The modalities of treatment will be: Mentorinq
Advocacy
Skill building
Counseling
Family Mediation
E. The total hours per week will be: Average of 10 per family
Avg. of 60 for full caseload
F. Total number of individuals providing services: 4 - 6 mentors at a
time, 1 staff
8
G. The maximum caseload per supervisor: 6
H. Insurance: Commercial general liability - Carolina Casualty
Insurance and Union Insurance Company
c/o Hahn & Associates, Inc.
P.O. Box 2622209
10601 S. Baneberry St.
Highlands Ranch, CO 80163
(certificate attached)
Mentor-advocates are asked to commit to a minimum of 10 hours/week with
each youth they are matched with (can carry two cases at a time).
VII. STAFF QUALIFICATIONS
The project will administered by the Executive Director Michael Muskin, M.A. of
the applicant agency, which previously provided services for the PAC for
nearly 15 years. Mr. Muskin has been with the Partners program for three
years and has previously worked closely with Social Services through his
position with the District Attorney's Juvenile Diversion program and as Director
of the Greeley Transitional House.
The project will be supervised by Nomie Ketterling, MA, Lead Counselor, with
18 years experience in mentor screening, training and support. She is a
trained Agency Counselor and Mediator.
Clerical and admin. support will be provided by Dave Helmer, Office Manager,
with 13 years financial and office management experience with the agency.
It is the goal of the agency to maintain a pool of 4 - 8 mentor-advocates, who
will be supervised by the Lead Counselor. These individuals will have a
minimum of a BA in a human service-related field and will have completed the
screening and training processes described earlier.
VIII. UNIT OF SERVICE RATE COMPUTATION
See next page, "Computation of Service Rate", Attached A.
IX. PROGRAM CAPACITY BY MONTH
The MAP program can support a monthly case load of 6 cases, dependent on
the availabilty of mentors to work in the project. The case load has fluctuated
between 2 and 6 on a monthly basis over the past year based on the number
of referrals.
9
ACORD CERTIFICATE OF LIABILITY INSURANCE DATE IMM/DD/TY)
02/19/2002
'RODUCER Serial# A1160 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
HAHN 8 ASSOCIATES, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO BOX 262209 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
HIGHLANDS RANCH, CO 80163-2209 •
INSURERS AFFORDING COVERAGE
NSURED WELD COUNTY YOUTH ALTERNATIVES,INC. ' INSURER A. CAROLINA CASUALTY INSURANCE COMPANY
DBA WELD COUNTY PARTNERS INSURER B. UNION INSURANCE COMPANY
1212 8TH STREET ! INSURER C
GREELEY,CO 80631
INSURER D
INSURER E.
:OVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH '
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
17p TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE T POLICY EXPIRATION _ __"- I
f1ATF IMM/nO/TY1 DATF IMM/nDM'1 LIMITS
`GENERAL LIABILITY I
I EACH OCCURRENCE $ 1,000,000
A I XI COMMERCIAL GENERAL LIABILITY NPD767113 01/26/2002 01/26/2003 I FIRE DAMAGE(Any one fire) $ 50,000
' ' CLAIMS MADE X OCCUR i 7
L—. : MED EXP(Any one person) I $ 5,000
I
PERSONAL BADV INJURY • $ 1,000,000
- GENERAL AGGREGATE ', $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER. I PRODUCTS-COMP/OP AGG I $ 1,000,000
I X i POLICY ,PIECT LOC
IL AUTOMOBILE LIABILITY
NP0767113 01/26/2002 01/26/2003 COMBINED SINGLE maA ; IANY AUTO (Ea accident)t) $ 1,000,000
fl ALL OWNED AUTOS ,$ NO COVERAGE
BODILY INJURY
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•
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' OTHER THAN __
I I AUTO ONLY': AGG I $ NO COVERAGE
•EXCESS LIABILITY EACH OCCURRENCE I $ 3,000,000
3 X OCCUR _I CLAIMS MADE 1678136 _t_
01/26/2002 03/28/2002 AGGREGATE $ 3,000,000
$ NO COVERAGE
'; DEDUCTIBLE
RETENTION $ 10,000 X __ $ NO COVERAGE
$ NO COVERAGE
WORKERS COMPENSATION AND I WC STATU- OTH-.
EMPLOYERS'LIABILITY _ TORY LIMITS' ER •
E _
' E.L.EACH ACCIDENT $ NO COVERAGE
E.L.DISEASE-EA EMPLOYEE $ NO COVERAGE
I E L.DISEASE-POLICY LIMIT $ NO COVERAGE
\ SESSIONAL LIABILITY NP0767113 01/26/2002 01/26/2003 I $1,000,000
SEXUAL MISCONDUCT NP0767113 • 01/26/2002 01/26/2003 $1,000,000
EMPLOYEE DISHONESTY I NP0767113 01/26/2002 01/26/2003 $ 50,000
!SCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
ERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: _ CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
WEST LAKE SHOPPING MALL DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
C/O SETH WARD NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
VINTAGE CORP IMPOSE NO OBLIGATION OR ABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
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BUSINESS LOCATION: WELD COUNTY YOU ALTERNATIVES INC DBA COVERAGE COVERAGE RATII
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EXHIBIT B
SUPPLEMENTAL NARRATIVE TO RFP
RECOMMENDATIONS
WILD G-OCNTY
partners
MENTORING YOUTH
Gloria Romansik
Weld County Social Services
P.O. Box A
Greeley, CO. 80632
Dear Gloria:
I am writing to verify Weld County Partners willingness to accept the FYC's recommendations
and conditions for Partners Mentor Advocate program. We appreciate the FYC's support of our
program and look forward to continuing to provide these needed services.
Please let me know if there is any additional information that you may need concerning Partners
application.
Thank you again for the commission's continued support.
Sincerely,
Michael Muskin
Executive Director
Volunteers Helping Youth Help Themselves
1212 8th St. Greeley, CO 80631 (970) 351-0700 Fax (970) 351-0562 partners@weldpartners.org www.weldpartners.org
CCXMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
' WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)3528933
COLORADO
April 8,2002
Michael Muskin, Executive Director
Weld County Youth Alternatives dba/Partners
1212 8th Street
Greeley, CO 80631
Re: RFP 02005,Lifeskills
Dear Mr. Muskin:
The purpose of this letter is to outline the results of the RFP Bid process for PY 2002-
2003 and to request written confirmation from you by Wednesday, April 17,2002.
A. Results of the RFP Bid Process for PY 2002-2003
Through the 2002-2003 Core Services bid evaluation process,the Families, Youth
and Children(FYC)Commission approved the RFP(s) listed above for inclusion
on our vendor list. The FYC Commission attached the following
recommendations)regarding your RFP bid(s).
The FYC Commission approved the following recommendation for all programs
on the vendor list for 2002-2003. The recommendation reads as follows:
Recommendation: Providers will report outcomes speck to their programs.
RFP PY 02005,Lifeskills:
Approved with the above recommendation:
B. Required Response by REP Bidden Concerning FYC Commission
Recommendations
The Weld County Department of Social Services is requesting your written
response to the FYC Commission's recommendations and conditions. Please
respond in writing to Gloria.Romansik, Weld County Department of Social
Services, P.O. Box A, Greeley, CO, 80632, by Wednesday, April 17, 2002, close
of business as follows:
Page 2
Weld County Youth Altematives/dba Partners
Results of RFP Process for PY 2002-2003
FYC Commission Recommendations:
You are requested to review the recommendations) and to:
a. accept the recommendation(s) as written by the FYC Commission;
or
b. request alternatives to the FYC Commission's recommendation(s);
or
c. not accept the recommendation(s) of the FYC Commission.
Please provide in writing how you will incorporate recommendation(s) in
your bid. If you do not accept the recommendation(s),please provide
reasons why. All approved recommendations under the NOFAA will be
monitored and evaluated by the FYC Commission.
If you wish to arrange a meetingA0 discuss the above conditions and/or
recommendations, please do so though Elaine Furister, 352.1551, extension 6295, and
one will be arranged prior to April 17, 2002.
Sincerely,
Judy A. Griego,Director
Weld County Department of Social Services
of
cc: Dick P:llh%isano, Chair, FYC Commission
Gloria Romansik, Social Services Administrator
Hello