HomeMy WebLinkAbout20021372.tiff RESOLUTION
RE: APPROVE TASK ORDER FOR STATE PER CAPITA AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order for State Per Capita
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, commencing
July 1, 2002, and ending June 30, 2003, with further terms and conditions being as stated in
said task order, and
WHEREAS, after review, the Board deems it advisable to approve said task order, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order for State Per Capita between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Weld County Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of May, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
-�` WELD OUNTY, COLORADO
ATTEST: ` ) / L.°`` ii �(x'I)
Glen aad, Chair
Weld County Clerk to the t q0
1/4? 1
A BY: . t r. I David E. i' g, Pro-Tem V
Deputy Clerk to the Boa'►�t ��� //"
M. . Geile
APPROVED S FORM: ?. 4
illiam H. Jer
),.7_,,,,,__
County Attoy�ney /C(
obert D. Masden
Date of signature: l°
Cr : L Sh ce (v p.d) 2002-1372
I
HL0029
Memorandum
TO: Glen Vaad, Chair
Board of County Commissioners
' i 'S\
FROM: Mark E. Wallace, MD, MPH, Director
C Department of Public Health and
Environment )
COLORADO
DATE: May 23, 2002 1�
SUBJECT: State Per Capita Task Order
Enclosed for Board review and approval is a task order which if approved will become part of the
Master Contract between the Colorado Department of Public Health and Environment (CDPHE)
and Weld County.
This task order will establish Weld County's allocation of State per capita funding for the
provision of six core public health services established by the Colorado Board of Health. These
core services are: Community Public Health Assessment, Communicable Disease Control,
Chronic Disease Control, Maternal and Infant Health, Child and Adolescent Health, and
Environmental Health. Under the provisions of this task order, WCDPHE will be paid a sum not
to exceed $255,417.00 for the time period July 1, 2002 through June 30, 2003. Of this amount,
85% is to be used to support local health services and 15% is to be used to support regional
health services.
I recommend your approval of this task order.
Enclosure 3
2002-1372
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DEPARTMENT OR AGENCY NUMBER
FAA
CONTRACT ROUTING NUMBER
03-00156
TASK ORDER
This TASK ORDER is made this 1ST day of JULY 2002 by and between:the State of Colorado,acting by and
through the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT whose address or
principal place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246 hereinafter referred to as
"the State"; and,the BOARD OF HEALTH OF WELD COUNTY whose address or principle place of business is
1555 North 17th Avenue,Greeley,CO 80631 acting by and through Weld County Department of Public Health
and Environment whose address or principal place of business is 1555 North 17th Avenue,Greeley,CO 80631
hereinafter referred to as"the Contractor."
FACTUAL RECITALS
Section 29-1-201,C.R.S. as amended,encourages governments to make the most efficient and effective use of their
powers and responsibilities by cooperating and contracting with each other to the fullest extent possible to provide
any function, service,or facility lawfully authorized to each of the cooperating or contracting entities. All State
contracts with its political subdivisions are exempt from the state of Colorado' State's personnel rules under section
24-50-101 et seq.,and the State procurement code under section 24-101-101,et seq.,C.R.S.,as amended.
Section 25-1-516,C.R.S.,as amended,authorizes the State to allocate monies for local health services to each local
department organized under section 25-1-501,et seq.,and section 25-1-608,C.R.S.,as amended. The State shall
allocate monies on a per capita basis as follows:a.no more than eighty-five percent(85%)of any appropriated
monies shall be used to support local health services;and,b.no more than fifteen percent(15%)of any appropriated
monies shall be used to support regional health services. Regional health services is defined as the provision of
health services by two or more local county or district health departments or,county boards of health. I order to
qualify for State financial assistance under section 25-1-516,C.R.S.,as amended,each county and city and county
shall contribute a minimum of One Dollar and Fifty Cents($1.50)per capita for its local health services. Each
county or city and county may contribute such additional amounts as it may determine to be necessary to meet its
local health needs.
The State and the Contractor have concluded that per capita local health services are necessary in the Contractor's
service area. The State and the Contractor have also concluded that the most efficient and effective way of
providing these services is at the local level. Therefore,it is the intent of the parties through this Task Order to
provide per capita health services to the residents of WELD COUNTY Colorado. This Task Order is issued
pursuant to the terms and conditions of the Master Contract with contract routing number 00 FAA 00008.
As to the State,authority exists in the Law and Funds have been budgeted,appropriated,and otherwise made
available,and a sufficient uncommitted balance thereof remains available for subsequent encumbering and payment
of this Task Order in Fund Number 100,Organizational Unit Code 0020,Appropriation Code(s)084 under Contract
Encumbrance Number. All required approvals,clearances,and coordination have been accomplished from and
with all appropriate agencies.
I
NOW THEREFORE,in consideration of their mutual promises to each other,stated below,the parties hereto agree
as follows:
A. EFFECTIVE DATE AND TERM. The proposed effective date of this Task Order is July 1,2002.
However,in accordance with section 24-30-202(1),C.R.S.,as amended,this Task Order is not valid until it
has been approved by the State Controller,or an authorized designee thereof. The Contractor is not
authorized to,and shall not,commence performance under this Task Order until this Task Order has been
approved by the State Controller. The State shall have no financial obligation to the Contractor whatsoever
for any work or services or,any costs or expenses,incurred by the Contractor prior to the effective date of
this Task Order. If the State Controller approves this Task Order on or before its proposed effective date,
then the Contractor shall commence performance under this Task Order on the proposed effective date. If
the State Controller approves this Task Order after its proposed effective date,then the Contractor shall
only commence performance under this Task Order on that later date. The initial term of this Task Order
shall commence on the effective date of this Task Order and continue through and including June 30,2003
unless sooner terminated by the parties pursuant to the terms and conditions of this Task Order and the
related Master Contract In accordance with section 24-103-503,C.R.S.,as amended,and Colorado
Procurement Rule R-24-103-503,the total term of this Task Order,including any renewals or extensions
hereof,may not exceed five(5)years.
B. SCOPE OF WORK. In accordance with the terms and conditions of the related Master Contract and this
Task Order,the Contractor shall perform and complete,in a timely and satisfactory manner,all work items
described below.
1. The Contractor shall contribute a minimum of One Dollar and Fifty Cents($1.50)per capita for its
local health services. The Contractor may contribute additional amounts as it may determine to be
necessary to meet its local health needs.
2. The Contractor shall pay the salary and fringe benefits of all of its local public health employees;
and,all other expenses associated with its operation of a local health department..
3. The Contractor shall maintain all records that are necessary to provide all information required by
the State under this Task Order.
4. As of the effective date of this Contract,the Contractor shall only employ those individuals who
meet the minimum standards established by the State for each full time position identified in its
budget
5. The Contractor shall administer and enforce those laws,rules,and regulations that pertain to the
provision of local health services.
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6. The Contractor shall provide the following information to the State no later than June 30 of each
year that this Task Order is in effect:
A. A copy of its current fiscal year operating budget;
B. A copy of its annual salary and benefit survey;
C. A report of those program activities the Contractor has begun to perform;
D. A copy of the Contractor's organizational chart for its health department;
E. A report that outlines the Contractor's goals for the next fiscal year for the provision of
the six core services established by the board of health(Community Public Health
Assessment,Communicable Disease Control, Chronic Disease Control,Maternal and
Infant Health,Child and Adolescent Health,and Environmental Health.);and,
F. A copy of its proposed operating budget for the next fiscal year.
C. COMPENSATION.
1. In consideration of those services satisfactorily and timely performed by the Contractor under this
Task Order the State shall cause to be paid to the Contractor a sum not to exceed,TWO
HUNDRED FIFTY FIVE THOUSAND,FOUR HUNDRED SEVENTEEN DOLLARS,
($255,417.00)for the initial term of this Task Order. Of the total financial obligation of the State
referenced above,$0.00 are identified as attributable to a funding source of the United States
government and$255,417.00 are identified as attributable to a funding source of the state of
Colorado.
2. All reports required under Factual Recitals shall reference the related Master Contract by its
contract routing number and this Task Order by their respective contract routing numbers. The
contract routing numbers are located on page one of these documents. Reports shall also indicate
the applicable performance dates;a brief description of the services performed during the relevant
performance dates;and all expenditures incurred. Reimbursement during the initial,or any
renewal,term of this Task Order shall be conditioned upon affirmation by the State that all
services were rendered by the Contractor in accordance with the terms of this Task Order.
Reports shall be sent to:
Steve Holloway,Office of Local Liaison—A3
Colorado Department of Public Health and Environment
Mail Code EDO-A3-OLL
4300 Cherry Creek Drive South
Denver,CO 80246
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3. The State may prospectively increase or decrease the amount payable under this Task Order
through a"Task Order Change Order Letter,"a sample of which is incorporated herein by this
reference,made a part hereof,and attached hereto as"Attachment A." To be effective,the Task
Order Change Order Letter must be:signed by the State and the Contractor,and,approved by the
State Controller or an authorized designee thereof. Additionally,the Task Order Change Order
Letter shall include the following information:
A. Identification of the related Master Contract and this Task Order by their respective
contract routing numbers and affected paragraph number(s);
B. The type(s)of service(s)or program(s)increased or decreased and the new level of each
service or program;
C. The amount of the increase or decrease in the level of funding for each service or
program and the new total financial obligation;
D. The intended effective date of the funding change;and,
E. A provision stating that the Task Order Change Order Letter shall not be valid until
approved by the State Controller or such assistant as he may designate.
Upon proper execution and approval,the Task Order Change Order Letter shall become an
amendment to this Task Order. Except for the General and Special Provisions of the Master
Contract,the Task Order Change Order Letter shall supersede this Task Order in the event of a
conflict between the two. It is expressly understood and agreed to by the parties that the task order
change order letter process may be used only for increased or decreased levels of funding,
corresponding adjustments to service or program levels,and any related budget line items. Any
other changes to this Task Order,other than those authorized by the task order renewal letter
process described below,shall be made by a formal amendment to this Task Order executed in
accordance with the Fiscal Rules of the state of Colorado.
If the Contractor agrees to and accepts the proposed change,then the Contractor shall execute and
return the Task Order Change Order Letter to the State by the date indicated in the Task Order
Change Order Letter. If the Contractor does not agree to and accept the proposed change,or fails •
to timely return the partially executed Task Order Change Order Letter by the date indicated in the '
Task Order Change Order Letter,then the State may,upon written notice to the Contractor,
terminate this Task Order twenty(20)calendar days after the return date indicated in the Task
Order Change Order Letter has passed. This written notice shall specify the effective date of
termination of this Task Order. If this Task Order is terminated under this clause,then the parties
shall not be relieved of their respective duties and obligations under this Task Order until the
effective date of termination has passed.
Increases or decreases in the level of contractual funding made through this task order change
order letter process during the initial,or renewal,term of this Task Order may only be made under
the following circumstances:
F. If necessary to fully utilize appropriations of the state of Colorado and/or non-
appropriated federal grant awards;
G. Adjustments to reflect current year expenditures;
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H. Supplemental appropriations,or non-appropriated federal funding changes resulting in an
increase or decrease in the amounts originally budgeted and available for the purposes of
this Task Order;
I. Closure of programs and/or termination of related contracts or task orders;
J. Delay or difficulty in implementing new programs or services; and,
K. Other special circumstances as deemed appropriate by the State.
4. The State may renew this Task Order through a"Task Order Renewal Letter,"a sample of which
is incorporated herein by this reference,made a part hereof,and attached hereto as"Attachment
B,"To be effective,the Task Order Renewal Letter must be: signed by the State and the
Contractor;and,approved by the State Controller or an authorized designee thereof. Additionally,
the Task Order Renewal Letter shall include the following information:
A. Identification of this Task Order by its contract routing number and affected paragraph
number(s);
B. The type(s)of service(s)or program(s),if any,increased or decreased and the new level
of each service or program for the renewal term;
C. The amount of the increase or decrease,if any,in the level of funding for each service or
program and the new total financial obligation;
D. The intended effective date of the renewal;and,
E. A provision stating that the Task Order Renewal Letter shall not be valid until approved
by the State Controller or such assistant as he may designate.
Upon proper execution and approval,the Task Order Renewal Letter shall become an amendment
to this Task Order. Except for the General and Special Provisions of the Master Contract,the
Task Order Renewal Letter shall supersede this Task Order in the event of a conflict between the
two. It is expressly understood and agreed to by the parties that the task order renewal letter
process may be used only to:renew this Task Order;increase or decrease levels of funding related
to that renewal;make corresponding adjustments to service or program levels,and,adjust any
related budget line items. Any other changes to this Task Order,other than those authorized by
the task order change order letter process described above,shall be made by a formal amendment
to this Task Order executed in accordance with the Fiscal Rules of the state of Colorado.
If the Contractor agrees to and accepts the proposed renewal term,then the Contractor shall
execute and return the Task Order Renewal Letter to the State by the date indicated in the Task
Order Renewal Letter.
5
•
•
If the Contractor does not agree to and accept the proposed renewal term,or fails to timely return
the partially executed Task Order Renewal Letter by the date indicated in the Task Order Renewal
Letter,then the State may,upon written notice to the Contractor,terminate this Task Order twenty
(20)calendar days after the return date indicated in the Task Order Renewal Letter has passed.
This written notice shall specify the effective date of termination of this Task Order. If the Task
Order is terminated under this clause,then the parties shall not be relieved of their respective
duties and obligations under this Task Order until the effective date of termination has passed.
D. PAYMENT MECHANISM. Payments under this Task Order shall be made through the State's
Electronic Invoice System. Payments under this Task Order,and any renewal or extension hereof,shall be
made to the Contractor by the State on a monthly basis. Accordingly,the Contractor shall be paid one-
twelfth(1/12)of the State's total financial obligation under this Task Order each month. The final payment
for the initial term of this Task Order,and any renewal or extension hereof,is contingent upon the State's
receipt of all required reports,if any,from the Contractor.
E. ATTACHMENTS. All attachments are incorporated herein by this reference and made a part hereof as if
fully set forth herein. In the event of any conflict or inconsistency between the terms of this Task Order
and those of any attachment hereto,the terms and conditions of this Task Order shall control.
•
IN WITNESS WHEREOF,the parties hereto have executed this Task Order as of the day fust above written.
CONTRACTOR: STATE:
STATE OF COLORADO
Weld County Board of Commissioners (a Bill Owens,Governor
political subdivision of the state of Colorado)
on behalf of the Weld County Department
of Public Health and Environment
By: Ata.A..ilfz By:
Name: Glenn Vaad For the Executive Director
DEPARTMENT OF PUBLIC
Title: Chair (05/29/2002) HEALTH AND ENVIRONMENT
FEIN: 84-6000813 A
_.77__.„
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A dii e ( 1 k � PROGRAM APPROVAL:
t 1861 �- %.. . 1
B // /Awr.. p� J BY912z) 1
y'
�' 'its- t'•l'!'ti V' �l�'�')i�.y �
Deputy Clerk to the Board
COLORADO DEPARTMENT OF LAW WELD COUNTY DEPARTMENT OF
LI
OFFICE OF THE ATTORNEY GENERAL P U C Wv (EALl ENV ME T
Ken Salazar,Attorney General
BY:
Mark E. Wallace, MD, MPH•Director
By:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until
the State Controller,or such assistant as he may delegate,has signed it.The contractor is not authorized to
begin performance until the contract is signed and dated below.If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
By:
Date:
7
STATE OF COLORADO
Bill Owens,Governor
Jane E.Norton,Executive Director opt:Foto
Dedicated to protecting and improving the health and environment of the people of Colorado y�
4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division * �� 49
Denver,Colorado 80246-1530 8100 Lowry Blvd. + • '
Phone(303)692-2000 Denver,Colorado 80230-6928 •t876
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale,Colorado
ealth
httpV/www.cdphe.state.co.us of
and Environment
[Date] Sample Task Order Change Order Letter Attachment*
Task Order Change Order Letter Number**. Contract Routing Number*****
State Fiscal Year 20**-20**. Proeram
This Task Order Change Order Letter is issued pursuant to paragraph*_*.of the Master Contract with contract routing number
**********and paragraph*.*. of the Task Order with contract routing number*********+
*************** andConRTMENtract mOF
brance
number . This Task Order Change Order Letter is between the COLORADO DEPARTMENT OF
PUBLIC HEALTH AND ENVIRONMENT and JLEGAL NAME OF CONTRACTOR[. The Task Order has been amended
by Task Order Renewal Letter*'",contract routing number********** and/or Task Order Change Order Letter" contract
routing number********** if any. The Task Order,as amended,if applicable,is referred to as the"Original Task Order". A
copy of the Task Order is incorporated herein by this reference,made a part hereof,and attached hereto unless a Letter of
Compliance has been submitted with this Task Order Change Order Letter. This Task Order Change Order Letter is for the
current term of*********** **** through*********** ****. The maximum amount payable by the State for the work to
be performed by the Contractor during this current term is increased/decreased by JDollarsl,J$*.**)for an amended total
financial obligation of the State of JDOLLARSI (S*.**). The revised Scope of Work and the revised Budget are incorporated
herein by this reference,made a part hereof,and attached hereto as"Attachment*"and"Attachment*". The first sentence in
paragraph*_*.of the Original Task Oder is modified accordingly. All other terms and conditions of the Original Task Order are
reaffirmed. The proposed effective date of this Task Order Change Order Letter is*********** ****, However,in
accordance with section 24-30-202,C.R.S.,as amended,in no event shall this Task Order Change Order Letter be deemed valid
until it shall have been approved by the State Controller or such assistant as he may designate.
Please sign,date,and return all**originals of this Task Order Change Order Letter by*********** **** to the attention of:
************************,Colorado Department of Public Health and Environment,Mail Code****<**+,4300
Cherry Creek Drive South.Denver,CO 80246. One original of this Task Order Change Order Letter will be returned to you
when fully approved.
[LEGAL NAME OF CONTRACTOR] STATE OF COLORADO
(legal type of entity) Bill Owens,Governor
By: By:
Name: For the Executive Director
Title: DEPARTMENT OF PUBLIC
FEIN: HEALTH AND ENVIRONMENT
FOR THE STATE CONTROLLER: PROGRAM APPROVAL:
Arthur L.Barnhart,State Controller
By: By:
Date:
8
STATE OF COLORADO
Bill Owens,Governor
Jane E.Norton,Executive Director p4.
��
Dedicated to protecting and improving the health and environment of the people of Colorado F<
4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division * G!i7.
Denver,Colorado 80246-1530 8100 Lowry Blvd. r w
Phone(303)692-2000 Denver,Colorado 80230-6928 r<t87s
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale,Colorado
c
httpl/www.cdphe.state.co.us of ]iand Environment
[Date] Sample Task Order Renewal Letter Attachment*
Task Order Renewal Letter Number it, Contract Routing Number*****
State Fiscal Year 20*•-2
Program
This Task Order Renewal Letter is issued pursuant to paragraph*_*.of the Master Contract with contract routing number*****
_and paragraph**.*. of the Task Order with contract routing number********** and contract encumbrance number**
*************. This Task Order Renewal Letter is between the COLORADO DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT and JLEGAL NAME OF CONTRACTOR!. This Task Order has been amended by Task Order
Change Order Letter**,contract routing number***** ,and/or Task Order Renewal Letter*!,contract routing number
***** if any. The Task Order,as amended,if applicable,is referred to as the"Original Task Order". A copy of the
Original Task Order is incorporated herein by this reference,made a part hereof and attached hereto unless a Letter of
Compliance has been submitted with this Task Order Renewal Letter. This Task Order Renewal Letter is for the new term of
*********** **** through***********,****. The maximum amount payable by the State for the work to be performed by
the Contractor during this new term is increased/decreased by'Dollars!,($*.**)for an amended total financial obligation of the
State of JDOLLARSI ($*.**). The new Budget is incorporated herein by this reference,made a part hereof,and attached hereto
as"Attachment*". The first sentence in paragraph*,_*.of the Original Contract is modified accordingly. All other terms and
conditions of the Original Task Order are reaffirmed. The proposed effective date of this Task Order Renewal Letter is
*********** ****. However,in accordance with section 24-30-202,.C.R.S.,as amended,in no event shall this Task Order
Renewal Letter be deemed valid until it shall have been approved by the State Controller or such assistant as he may designate.
Please sign,date,and return all**originals of this Task Order Renewal Letter by*********** **** to the attention of:
************ Colorado Department of Public Health and Environment,Mail Code********,4300
Chem Creek Drive South.Denver,CO 80246. One original of this Task Order Renewal Letter will be returned to you when
fully approved.
[LEGAL NAME OF CONTRACTOR] STATE OF COLORADO
(legal type of entity) Bill Owens,Governor
By: By:
Name: For the Executive Director
Title: DEPARTMENT OF PUBLIC
FEIN: HEALTH AND ENVIRONMENT
FOR THE STATE CONTROLLER: PROGRAM APPROVAL:
Arthur L.Barnhart,State Controller
By:
Date: BY:
9
From: Judy Nero
To: Bechler, Donna
Date: 12/9/02 11:41AM
Subject: Task Order for State Per Capita Funding
Re: Resolution 2002-1372, HL0029
After we processed this task order through the BOCC, the State of Colorado had major budget cuts
which resulted in the funding for this task order being totally eliminated. Therefore, we have not received
and will not received a fully signed original of this document.
Please call me at extension 2122, if you have any further questions regarding this document.
Hello