HomeMy WebLinkAbout20021015.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 7.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented revisions to the
Operations Manual, Section 7.000, Social Services Division Policies and Procedures, to the
Board of County Commissioners of Weld County, for consideration and approval, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revisions to the Operations
Manual, Section 7.000, Social Services Division Policies and Procedures for the Department of
Social Services be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of April, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
D4 ATTEST: � , .,�♦ 1
GI Vaad, Chair
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Weld County Clerk to t B • ; ? �' 1 r
1861 ;1(164'� ., 1 �iy (.,
David E. L g, Pro-Ty
BY: onQC
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Deputy Clerk to the �!. �/
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/APPR ED AS TO FOAM: ‘tn._ > A�
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R bert D. Masden
Date of signature: /
2002-1015
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DEPARTMENT OF SOCIAL SERVICES
lilit PO BOX A
GREELEY,CO 80632
VII,
WEBSITE:ww.co.weld.co.us
Administration and Public Assistance(970)352-1551
C wit.w.co.weld.co.us
Support(970)352-6933
COLORADO
MEMORANDUM
TO: Glenn Vaad, Chair Date: April 22, 2002
Board of County Commissioners /�
FR: Judy A. Griego, Director, Social Services a
i
RE: Revisions to Section 7.000, Personnel Poli ies and Procedures,
Weld County Department of Social Services Operations Manual
Enclosed for Board approval is a revision to Section 7.000, Personnel Policies and
Procedures, Weld County Department of Social Services Operations Manual.
The purpose of the revision is to include policy and procedures regarding employee sick
leave occurrences. Reference: 7.013 through 7.013.1.
If you have any questions, please telephone me at extension 6510.
2002-1015
7.013 Sick Leave Occurrences
Added 5/02
The Weld County Depaitiuent of Social Services shall comply with sick leave
policies as defined by the Board of Weld County Commissioners in Section VI of
the Weld County Employee Personnel Policy, Ordinance 118Q as amended.
7.013.1 To assure that the Board of Weld County Commissioners' sick leave policies are
consistently and equitably applied, the Department has defined certain practices
and procedures as follows:
A. The Director will issue a Memorandum to the Department's supervisor to
report on his or her employee's sick leave occurrences. This report will be
issued to a supervisor who has an employee that has reached five sick leave
occurrences. This Memorandum outlines supervisor responsibilities and
procedures. A copy of the Memorandum is attached as Exhibit A.
B. The Director will issue a Memorandum to the Department's employee to report
on his or her sick leave occurrences. This report will be issued to an employee
who has reached five sick leave occurrences. A copy of the Memorandum to
the employee will be provided to the employee's supervisor. A copy of the
Memorandum is attached as Exhibit B.
C. Department supervisors will require doctors' statements for employee sick
leave for the following circumstances:
1. For sick leave occurrences greater than five leave occurrences.
2. An employee who is using leave without pay for sick leave.
3. Abuse of sick leave or excessive absenteeism.
D. Department employees will be required to state the reasons and circumstances
for the use of each sick leave occurrence on their leave request or attach a
doctor's statement to their leave request. The supervisor will not keep copies of
employee leave requests or doctor's statements in their possession. Copies will
be kept in Department's Personnel office. If an employee does not wish to
disclose their medical condition to their immediate supervisor, the employee
should notify the Department's Personnel office.
E. Department employees who have provided a doctor's statement with the
Department's Personnel office, regarding on-going treatment, therapy, or
episodic illness, will not be required to provide a doctor's statement for that
specific treatment, therapy, or illness condition even though the Department
employee may exceed sick leave occurrences for the calendar year.
F. Department employees will document the reasons and circumstances for each
sick leave occurrence through the use of time sheets or doctor statements.
Examples of how the time sheets are completed for this purpose are provided in
Exhibit C.
Exhibit A
MEMORANDUM
TO: Date:
FR: Judy A. Griego, Director
RE: Employee Report Concerning Sick Leave Occurrences
Please be advised that has reached his or her fifth sick leave
occurrence for the year that began
Section VI of the Weld County Personnel Policy Handbook: Employees who exceed the five
occurrences are subject to disciplinary action, including,but not limited to,the revocation of all sick
leave privileges as set forth in this section,suspension,leave without pay,and/or termination.
As the employee's supervisor, you are required to meet with the employee within three working
days from the date of this notice and submit to the Personnel Office an Employee Counseling
Form. If you are unable to meet with the employee within three working days, you must show
good cause reasons for a postponement and submit such information to the Director. However,
the granting of such postponement shall be at the discretion of the Director. Under no
circumstances will such postponement exceed two weeks.
You will address in writing, through the Employee Counseling Form, elements as follow:
1. the reasons and circumstances for each sick leave occurrence.
2. methods, if any, of how you documented each sick leave occurrence with the employee,
i.e., time sheets, doctor statements, use of Employee Counseling Form.
3. your determination as the supervisor, if the employee has demonstrated, through his or
her use of sick leave occurrences, acceptable or non acceptable job performance.
4. a statement from you that you have advised the employee that a doctor's statement must
accompany all additional use of sick leave for the period ending
5. if the performance of the employee is not acceptable, the supervisor must identify the
disciplinary action by which the supervisor is recommending to the Director. The
disciplinary action may include, but not limited to:
a. the use of Weld County's physician for purposes of future use of sick leave
b. special review period
c. suspension
d. leave without pay
e. termination
Attachment: Employee Counseling Form
5 of 10
WELD COUNTY
EMPLOYEE COUNSELING FORM
Written comments presented on a counseling form are intended to
correct performance issues or to acknowledge performance.
NAME:
DATE:
DEPARTMENT:
The employee named above was counseled, and the following issues were discussed:
This counseling form will remain in your personnel file until
Supervisor Signature Date
Employee Comments
My supervisor has reviewed this report with me.
Employee Signature Date
Department Head Comments
Department Head Signature Date
Original Copy: Personnel File 6 of 10
Duplicate Copy: Employee
WCSS40
Exhibit B
MEMORANDUM
TO: Date:
FR: Judy A. Griego, Director, Social Services
RE: Employee Report Concerning Sick Leave Occurrence
The purpose of this Memorandum is to notify you that you have reached your fifth sick leave
occurrence for the year that began . Your supervisor has also been notified on
the same day that we have provided this notice to you.
Section VI of the Weld County Personnel Policy Handbook: Employees who exceed five occurrences
are subject to disciplinary action,including,but not limited to,the revocation of all sick leave
privileges set forth in this section,suspension,leave without pay,and/or termination.
Your supervisor is required to meet with you within three working days from the date of this
notice and submit to the Personnel Office an Employee Counseling Form. It is my
understanding, according to Department policy, that you and your supervisor have had ongoing
discussions about your use of sick leave. Under this Employee Counseling Form, your
supervisor will document your discussions and your use of sick leave with you.
cc: Employee Supervisor:
7 of 10
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