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Home My WebLink About20021358.tiff RESOLUTION RE: APPROVE TWO NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR VARIOUS PROGRAMS AND AUTHORIZE CHAIR TO SIGN - STILLWATER SERVICES, LLC WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with two Notification of Financial Assistance Awards between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Stillwater Services, LLC, commencing June 1, 2002, and ending May 31, 2003, with further terms and conditions being as stated in said awards for the following programs: 1) Alternative Programs to RTC Placement under Option B Home Based Services 2) Option B-Home Based Intensive, and WHEREAS, after review, the Board deems it advisable to approve said awards, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial Assistance Awards for the above listed programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Stillwater Services, LLC, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said awards. 2002-1358 e C . S 5 SS0029 TWO NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS - STILLWATER SERVICES, LLC PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of May, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WELl COUNTY, OLORADO ATTEST: %LW `-E r ,1 ` Glenn .:d, Chair Weld County Clerk to th:f o1861 O 4:2 - David E. L. g, Pro-Tem BY: Deputy Clerk to the Bo`UN ��►� M. J. eile / �/ APPROVED AST ORM: Wilf H.il 4 9oe k� ' H. Jerkee " unatforngt R Bert D. Masden Date of signature: 2002-1358 SS0029 Irt 4‘I DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 'B IWEBSITE:www.co.weld.co.us C Administration and Public Assistance(970)352-1551 11 O Child Support(970)352-6933• COLORADO MEMORANDUM TO: Glenn Vaad, Chair Date: May 22, 2002 Board of County Commissioners FR: Judy Griego, Director /�,- Weld County Departmen of S 1 Serv. es RE: PY 2002-2003 Notification of Financial Assistance Awards (NOFAA) under Core Services Funds-Stillwater Services, LLC Enclosed for Board approval are the PY 2002-2003 Notifications of Financial Assistance Awards (NOFAA) for Families, Youth, and Children Commission (FYC) Core Services Funds, which are for the period of June 1, 2002, through May 31, 2003. The Families, Youth and Children Commission (FYC) reviewed proposals under a Request for Proposal process and are recommending approval of these bids. 1. RFP 02010-Option B, Alternative Programs to Residential Treatment Placements This program offers systemic therapy for youth ages 6-18, their nuclear families, extended families, and supporting systems. Services to 12 family units. Assessment and intervention program duration is approximately 20 weeks. It is estimated that Bilingual services will be provided to 3 families. It is estimated that 4 families will receive South Weld County services from therapists assigned specifically to the region.$125.00/hour; Step-down rate is 74.55/hour. 2. RFP 02010-Option B This program offers home-based services for youth ages 6- 18, their nuclear families, extended families, and supporting systems. Services to 30 family units. Average hours of service per family is 3 service hours per week, 12 hours per month,for 3 months. It is estimated that Bilingual services will be provided to 5 families. It is estimated that 5-10 families will receive South Weld County services from therapists assigned specifically to the region.$105.30/hour; Step-down rate is $61.13/hour. If you have any questions, please telephone me at extension 6510. of Page 1 of 1 2002-1358 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core) Funds Type of Action Contract Award No. X Initial Award 02-CORE-0012 Revision (RFP-FYC-(02010) Contract Award Period Name and Address of Contractor Beginning 06/01/2002 and Stillwater Services Ending 05/31/2003 Alternative Programs to RTC Placements under Option B Home Based Services PO Box 336058 Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Systemic therapy for youth ages 6-18, their Assistance Award is based upon your Request for nuclear families,extended families, and Proposal (RFP). The RFP specifies the scope of supporting systems. Services to 12 family units. services and conditions of award. Except where it is Assessment and intervention program duration is in conflict with this NOFAA in which case the approximately 20 weeks. It is estimated that NOFAA governs, the RFP upon which this award is Bilingual services will e provided to 3 families, based is an integral part of the action. and 4 families will receive South Weld County services from therapists assigned specifically to Special conditions that region. Cost Per Unit of Service 1) Stillwater Services will have two phases of service, Hourly Rate Per $ 125.00 (1)initial assessment and intervention and, (2) step Step Down Rate $ 74.55 down services. Unit of Service Based on Approved Plan 2) Initial intervention will last approximately 12 weeks and cost no more than$5,588.80. Any request for additional money or extension of hours must be in writing by the express permission of the Social Services Administrator. The step down phase will be a duration of 12 weeks. This phase will last no more than 12 weeks and cost no more than $3,592.80. Any requests for extension of time or cost will only be granted with the express written permission of the Enclosures: Social Services Administrator. X Signed RFP:Exhibit A 3) Reimbursement for the Unit of Services will be Supplemental Narrative to RFP: Exhibit B based on an hourly rate per child or per family. X Recommendation(s) 4) The hourly rate will be paid for only direct face-to- Conditions of Approval face contact with the child and/or family, as evidenced by client-signed verification form, and as specified in the unit of cost computation. 5) Unit of service costs cannot exceed the hourly, and yearly cost per child and/or family. 1 of 2 -/35? Special Conditions continued from Page 1: 6) Rates will only be remitted on cases open with, and referrals made by the Weld County Department of Social Services. 7) Requests for payment must be an original and submitted to the Weld County Department of Social Services by the end of the 25th calendar day following the end of the month of service.The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approvals: Program Official: deicA By AL By Glenn Vaad, Chair Judy . Grie o Director Board of Weld County Commissioners Weld ounty epartment of Social Services Date: U5a'faooa Date: 5/10/02 2of2 421021.14353 • EXHIBIT A SIGNED RFP A55T5 FKOGKAM 5TILLWAIT K 5LIKVICF 5, LLC "When reintegrating fads, it is important to clistinguish between cases where youth fad in the communittA and the community: fails youth." L age n, 2000) • INVITATION TO BID DATE:February 27, 2002 BID NO: RFP-FYC-02010 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-02010) for: Alternative Programs to Residential Treatment Center Placements under Family Preservation Program--Home Based Intensive Family Intervention Program Family Issue's Cash Fund or Family Preservation Program Funds Deadline: March 22,2002,Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2002, through May 31, 2003, at specific rates for different types of service. The County will authorize approved vendors and rates for services only. The Home Based Intensive Family Intervention Program is a family strength focused home-based services to families in crisis which are time limited, phased in intensity, and produce positive change which protects children, prevents or ends placement, and preserves families. Under the Home Based Intensive Family Intervention program, the Families Youth and Children Commission is targeting alternative programs to prevent and/or transition from the placement of children, and/or youth in residential treatment centers. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date tit are h 22) 2002 }/1a.J. 'L 74 n/ (/ jivKv (After receipt of order) BID ST BE SIGNED IN INK chcbri S i ; !f.'"i/ A . -n TYPED OR PRINTED SIGNATURE VENDOR S•+1 i i wczter Se r v,ceS, t-LC. (Name) Handwritten Signature By Authorized Officer or Agent of Vender ADDRESS Po 1Ox 3340OSA TITLE ASSETS P-nyra.m. (Treel ey CO A0t 34 DATE O3-22-O2 fly PHONE # 302-2O36 ; 302- Pi-f5 The above bid is subject to Terms and Conditions as attached hereto and incorporated. 1 of 33 RFP-FYC-02010 Attached A HOME BASED INTENSIVE FAMILY INTERVENTION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002-2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 BID #RFP-FYC-02010 NAME OF AGENCY: S-I-III na+er ,Serv;co5, LLC ADDRESS: Po Anx 336,0.58 (7ree1Py , CD 80b34 PHONE: (970) 302-20 36 302- 8145 CONTACT PERSON: ,Sha,r; c;mmnnc _ TITLE: 771erccp/Sf DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Home Based Intensive Family intervention Program is a family strength focused home-based services to families in crisis which are time limited.phased intensity.and produce positive change which protects children.prevents or ends.placement. and preserves families.Under the Home Based Jntensiye Family Intervention program.the Families.Youth.and Children Commission is targeting alternative programs to prevent and/or transition from the placement of children.and/or youth in residential treatment centers Approximate Project Dates: Contract with actual time lines of: Start June 1,2002 Start: cLne I 2002 End May 31. 2003 End: YY1ay 3I, 203 TITLE OF PROJECT: A S S C TS Prop ra.m RI1aa.ri Sith Tr) OILS /IAA_ Trvrn,On.CJ 5-22-02 Name and Signature of Person Preparing Document Date Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL,REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund year 2002-2003. Indicate No Change from FY 2001-2002 to 2002-2003 Project Description - Target/Eligibility Populations Types of services Provided Measurable Outcomes Service Objectives Workload Standards • Staff Qualifications Unit of Service Rate Computation - Program Capacity per Month Certificate of Insurance 25 of 33 • • RFP-FYC-02010 Attached A --------------------------------------------------------- Date of Meeting(s)with Social Services Division Supervisor: --1.-0,� Commenii t by SSD Supervisor: /((i A 71 S r j kit tit &ix t r_7 J c�L i f r L k_ �a d � r ix ill i 4rA4-ittIl • LA • fI. nii. LQ : f 4 i cad.Ems_ ..1 14 Z I 1 COhl-L-,t� 1 Q is A 't L -g C ' y L/1. AV a ,,L ' Lili•L4� I-'ti-( 4kc1, iii-TrLt (C. . ) ) ((c c ,& --leL. e, P.trui 1e_ Lci l� oR Name and Signature of SS Supervisor Date 26 of 33 • I. PROJECT DESCRIPTION Stillwater Services, LLC is an organization dedicated to helping Weld County youth and families. The ASSETS program was designed as an alternative program to residential treatment. Systemic therapy will be provided to youth ages 6-18, their nuclear families, extended families, and supporting systems as an alternative to residential placement. The program framework is designed to acknowledge and establish developmental assets that assist in overcoming present obstacles and challenges. Stillwater Services, LLC believes that personal relationships with others can bring lasting change. In our experience, we have found that meeting youth and their families in their living environments is much more effective than traditional "office therapy". We have found that building relationships through meeting friends, sharing meals, and participating in a client's every day life paves the way to reaching both at-risk youth, as well as youth who are already entrenched within the system. Stillwater Services, LLC supports what Search Institute has identified as the forty key developmental assets to ensuring success in today's families (Appendix A). Asset building offers a set of benchmarks for positive child and adolescent development. The mission of the ASSETS program is to address the physical, emotional, social, and spiritual needs of individuals and families and focus on building both external and internal assets. External assets include: Support, Empowerment, Boundaries/Expectations, and Constructive Use of Time. Internal assets include: Commitment to Learning, Positive Values, Social Competencies, and Positive Identity. The ASSETS program will focus and specialize on working with youth and families from culturally diverse backgrounds who are considered"at-risk"or highly involved in the legal system. Research on the "assets approach"indicates that assets are powerful influences on adolescent behavior. They protect young people from different problem behaviors and promote positive attitudes. As illustrated below, the more assets young people experience,the less likely they are to engage in a wide range of risky behaviors, and the more likely they are to engage in positive behaviors. THE POWER OF The more assets young people saperienee,the less likely they am to engage in a wide range of risky behaviors,and the mom likely they are to engage in positive behaviors. DEVELOPMENTAL ASSETS gg,,t, 69% 61% 53% 46% 42% 35% 35% 25% ■ 0-10 AIIeh I9% ■ ll-20MM I 16% ■ 21-30dsuh IIN 1% , . ■ ■ 31-40 0.ueis Illicit Grog Use Violence Naiata In s Good S ds io Health School Based on Search lnstiwte's study of almost 100,000 youth in 312 towns and cities aaoss the United States during the 1996-1997 w.hoolytar - 1 - • Stillwater Services, LLC utilizes a strength-based, systemic approach to therapy with creative counseling techniques and teaching methods to help families develop stronger relationships and stable homes. With this focus, we are able to connect with youth and their families to form positive relationships that promote impacting and lasting change. Within the context of this proposal, "intensive family therapy"refers to but is not limited to a range of services such as intensive individual, family, or marital therapy, play therapy, role-modeling, education, transportation, community liaison, advocacy, and case management. Therapists working in the ASSETS program recognize the varied needs of youth and their families and will,therefore, provide services accordingly. The Stillwater Services, LLC ASSETS program is based in Weld County. Our close proximity to our clients allows us the flexibility to respond quickly and efficiently to client needs. Because the program is locally based,therapists can participate in spontaneous activities with clients and be available for on-call assistance and crisis intervention. In addition, as family therapists actively involved in the community, we have the benefit of knowing and having personal relationships with local resources, including schools,treatment providers, community leaders, and event coordinators. Having resided and/or worked in Weld County for years, the providers of this program have a connection to the community and as a result, an awareness of local opportunities to benefit youth and their families. Stillwater Services, LLC specializes in assessing the needs of youth and their families. Having the experience of both providing therapeutic services to youth in residential and home-based settings, our providers have the expertise in applying accurate assessments and implementing timely interventions. Stillwater Services, LLC prides itself in utilizing therapists who possess a unique blend of professionalism while being personal enough to participate in the daily workings of a family system. With the belief that it is a privilege to develop a relationship with a youth and his or her existing support systems, we are often participating in family rituals, assisting families in household chores, attending family events, enjoying a meal with the family, and joining in family celebrations of success. The ASSETS program allows for variations in intensity, frequency, and duration of services provided. The flexibility of this program makes it possible to provide intensive family therapy initially and overlapping mentoring services as the need for therapeutic services decreases. Education classes may also be provided as therapists see that a client is in need of such intervention. Current classes offered in this program are as follows: Anger Management, Teen Mother's Class, Parenting Class - (Spanish and English speaking), Living Skills, and Job Training. Boys and Girls groups may be offered to address self-esteem, refusal skills, coping skills, and stress reduction. As demonstrated in the flow chart on the following page, mentoring services begin when the therapy component is nearing completion, and then continue for several months to ensure accountability and client follow-through. Classes are included in the overall cost of the program and will be implemented as deemed appropriate by the treatment team to add additional support and education. The ASSETS program is unique in that it addresses intensive family needs initially and then provides additional support as intensive treatment diminishes. This ensures that the family has a complete continuum of care that will increase long-term success and internalization of concepts presented in therapy. Our hope is that a lasting connection has been made so that when our therapists and mentors terminate a case, they are still 2 . . ......._ ›.. -fr-- c:),cl ti_H i., 0 t, aliooc U 0 cz E.._, , 0 ....‘ .4_, rm..=.. y 'Ez a) O V] CC: O - , d o x 0 r o $ l J C c `/ cv N f Ca -"alla a U0 N 0 --an o U an 0 • O cal� II�� = kl b e �• c.2rdr3 .� U ccs 2 Tr c5a We rip V � vow Ct :ti a) ›-A • t 4. W En CA L4 r T, i 1.. 3 ` b W �..I.� � M z � O O i. U -c Cd T/1 W < "an En 4. rn o 0 ir . r.., ralaismalH U -4m) an CCI A Fowl 8 V IT1 -8 O o CD E a) 0 U 4w w � O CC E CI? E Z/ .- 0) L" o ^' �i a CID •�' � ^ E"� W H u ai • viewed as resources for the future. This therapeutic relationship will work to prevent outside placement, while preserving the family unit. Stillwater Services, LLC has the unique position of having licensed therapists and qualified mentors to offer a complete range of services to the family. The ASSETS program provides a contrast to traditional therapy in that it does not focus on what is wrong with children, families, and society. The program instead seeks to cast clients as "partners" and focuses on family strengths, resources, and assets. II. TARGET/ELIGILIBILITY POPULATIONS The ASSETS program will serve a total of 12 clients from June 1, 2002 to May 31, 2003. It is projected that the program will service a total of 12 family units. Due to the richly diverse population of Weld County, Stillwater Services, LLC has estimated that three Spanish-speaking families will receive services by members of our bilingual and multi-cultural staff. It will be mandated that all of our therapists and mentors under Stillwater Services, LLC obtain cultural awareness and sensitivity training. It is estimated that four families will receive services in South Weld County with therapists and mentors assigned specifically to the region. The ASSETS program offers 24-hour on-call service for all clients receiving therapeutic services. Locally based in Weld County, employees involved in this project will offer time-efficient and cost-effective responses to clients in need of crisis intervention. We anticipate that six clients can potentially be served in a month under the ASSETS program. Research indicates that effective interventions are those in which there is a continuum of care, flexibility to meet needs, parental education, reconstructing of family and neighborhood ties, role-modeling, problem solving, and community advocacy. The ASSETS program seeks to implement these interventions within a time frame that allows for relationship building so that interventions are solidified. Therapeutic services will be offered an average of three hours per week. The assessment and intervention portion of our intensive family therapy services will run an estimated duration of 20 weeks. Once the developmental assets have been established and the need for therapeutic services decreases, a mentor will be placed into the home during the last 8 weeks of therapy and will continue to work with the family for additional two months. III. TYPE OF SERVICES TO BE PROVIDED Research on home—based services has indicated a 47 — 64% reduction of out-of-home placements for youth when effective services and interventions are placed within the home environment. The ASSETS program is based on the same premise that utilizing family strengths and casting practitioners as partners rather than authorities can facilitate the change process. With that as a basis for intervention, the ASSETS program will address the following areas: 3 A. Youth and Family Services The focus of our therapeutic services will rely on building relationships as the key to creating positive change. Our therapists will provide intensive family services including conflict resolution, problem-solving skills,parenting techniques, and communication enhancement. We will empower our clients to help themselves by utilizing formal and informal support systems. We recognize the need for the inclusion of additional support systems to enhance the strengths of the nuclear family. Therefore, our therapists and mentors see the benefit in developing relationships with close friends, neighbors, grandparents, aunts,uncles, siblings etc. as a means of reaching our primary clients. Concentrated individual and marital services will be provided by our therapists when and if these issues inhibit effective family functioning. Play therapy for physically and/or emotionally young children will be offered if a need for such services is identified. We will recommend referrals for specialized and/or ongoing services if treatment issues fall outside of the ASSETS program. The therapists and mentors working in the ASSETS program will be multifaceted and act as client advocates, liaisons to community agencies, therapists, transporters, and case managers. All therapists and mentors will submit required documents to the court to provide information about client accountability and progress. Stillwater Services, LLC has the ability to match the needs of the client to the expertise of our staff. Mentors will assess client/family needs, provide direct services, and implement follow-up services once intensive work is complete. The basic goal of the ASSETS program is to identify existing assets in client functioning and provide opportunities to acquire additional assets. Through education and positive role-modeling, we hope to empower our clients to utilize community services that will promote positive, lasting change. B. Concrete Services Stillwater Services, LLC utilizes a strength-based, multi-systemic model of providing services. Staff meetings in which family members, the caseworker, probation officer, therapist, mentor, and any other relevant system in the cli.mt's life will meet monthly. During these meetings, goals for treatment, progress in therapy, and asset building will be addressed. The ASSETS program will build upon on existing family strengths and offer a practical, hands-on approach to helping families develop parenting, coping, and communication skills. We recognize that within each family there exists varying values and beliefs. For example, in Weld County issues of acculturation versus assimilation are frequently relevant and deserve attention. We aim to explore issues affecting a family unit while teaching ways to live harmoniously. An emphasis on conflict resolution, stress reduction, and problem solving will be apparent throughout treatment. We have found this best occurs when a trusting, safe relationship is developed between the therapist and client. A minimum of three months is given to building and solidifying this rapport. We have learned that lasting change does not frequently come from sitting in an office and expressing feelings. Rather, initially our therapists and then mentors integrate themselves into the fabric of our clients' lives to provide services. It will be expected 4 that therapists and mentors connect with families by fixing meals together, playing ball, creating a budget, attending quinsineras, helping with household chores, taking a family member to a job interviews, and celebrating success. With the systemic approach to building relationships as the foremost focus of treatment, the development of positive assets will be the secondary emphasis throughout the therapeutic process. The Search Institute has developed a framework that builds positive experiences in the lives of youth. The following is an example of how therapists will establish and solidify assets within a family system. External Assets The first 20 developmental assets focus on positive experiences that young people receive from the people and institutions in their lives. Four categories of external assets are included in the framework: • Support-Young people need to experience support, care, and love from their families,neighbors, and many others. They need organizations and institutions that provide positive, supportive environments. • Empowerment-Young people need to be valued by their community and have opportunities to contribute to others. For this to occur, they must be safe and feel secure. • Boundaries and expectations-Young people need to know what is expected of them and whether activities and behaviors are "in bounds" and "out of bounds." • Constructive use of time-Young people need constructive, enriching opportunities for growth through creative activities, youth programs, congregational involvement, and quality time at home. Internal Assets A community's responsibility for its young does not end with the provision of external assets. There needs to be a similar commitment to nurturing the internal qualities that guide choices and create a sense of centeredness,purpose, and focus. Indeed, shaping internal dispositions that encourage wise, responsible, and compassionate judgments is particularly important in a society that prizes individualism. Four categories of internal assets are included in the framework: • Commitment to learning-Young people need to develop a lifelong commitment to education and learning. • Positive values-Youth need to develop strong values that guide their choices. • Social competencies-Young people need skills and competencies that equip them to make positive choices,to build relationships, and to succee 1 in life. 5 Positive identity-Young people need a strong sense of their own power, purpose, worth, and promise. C. Collateral Services Stillwater Services, LLC seeks to identify existing services or create what is lacking to provide families with community links. Therapists providing service for the ASSETS program have had experience with the youth and existing resources in Weld County for years. A knowledge base of local resources gives our providers the ability to connect clients to community agencies. With long-term success in mind, we aim to help the family foster relationships with local providers that will continue support once termination of the therapeutic relationship occurs. From assessment to termination, our therapists will work to teach families how to utilize existing services such as health care assistance, job training, substance abuse treatment, financial assistance, medication management, and educational services. Mentors will then follow-up on the continuation of these principles when intensive treatment diminishes. Recognizing that some clients may internalize interventions better or become more accountable within a group setting, we have created additional support with our education program. Classes are offered to youth and/or their families on an as needed basis and may serve both court-ordered and volunteer clients. D. Crisis Intervention Services As local providers, Stillwater Services, LLC has the ability to offer 24-hour emergency assistance. As standard operating procedure, our therapists will prepare the family for potential emergency situations by developing a detailed plan to implement in times of crisis. This plan will include de-escalation steps, resource numbers to call, and a detailed plan for communication among family members. If contacted with an emergency, we are prepared and willing to visit the family at their home in a timely manner to assist in guiding them through a prepared emergency plan. All clients will have access to an on- call therapist who will have background knowledge of the family through weekly meetings where their case and pertinent information is discussed. When confronted with an emergency situation, we will be working in cooperation with other professionals involved in efforts to avoid out-of-home placement. Relapse prevention plans will also be a required piece of the termination process so that clients and their families are left with a step-by-step guide to handling future conflict and crisis. IV. MEASURABLE OUTCOMES Stillwater Services, LLC is committed to providing quality services to youth and their families. The outcome of services provided offers pertinent information about the future direction of treatment. The ASSETS program will provide its clients and referring agencies valid assessment tools to point out the strengths and weaknesses of the interventions used. We will utilize pre- and post-treatment instruments to measure the success of our treatment services and therapeutic classes. (See Appendix B &C) 6 • These pre- and post-treatment data sheets will give valid insight into the success of our cients. We are hoping to build positives assets and reduce the number of days away from school, out-of- home placement, severity of legal charges, and amounts of illegal substances used. This information will also be an indicator of family improvement. As parental involvement and supervision increase, the number of socially unacceptable behaviors will decrease. The information on this data sheet will be collected at quarterly intervals for the year following treatment, providing us with factual information that will be the foundation for determining our success. Other measurements that will aid in evaluating our services will be the use of the Prevention Plus III and the State of Colorado Family Risk Assessment Continuum. These instruments given prior to treatment and following termination will allow us to assess the effectiveness of our treatment services as we try to increase the family's ability to function effectively. While it is our goal to have youth remain at home throughout treatment, success will only be realized if the child remains in the home permanently following treatment. V. SERVICE OBJECTIVES Research suggests that low family emotional warmth, low monitoring, and high family conflict are contributing factors of delinquency. Therefore, improving family functioning and supervision will receive a concentrated effort. Research indicates that therapists encourage families to increase the amount of emotional warmth that they show to their children by role modeling positive behavior and educating parents on ways that they can show care and concern for their children. The ASSETS program will stress the importance of appropriate supervision and monitoring as parents learn how to establish boundaries with their children. Pointing out barriers to effective communication and showing parents how they can communicate positively with their children will be an on-going therapeutic component. This will be a focal point of therapy and may also be addressed in the parenting classes offered. We are able to gauge our success in this area by utilizing the "40 Developmental Assets Checklist" as pre- and post- treatment measure. In addition to improving the family's ability to manage conflict, it is important that we also teach effective parenting techniques. The ASSETS program will help parents establish clearly defined expectations and enforce them consistently. When parents are able to have their expectations clearly defined and consistently enforced, children often rise up to meet those expectations. We are able to utilize the parents' strengths and their desire to become better parents to challenge them in a non-threatening way. Many parents are in need of learning basic parenting skills like how to set appropriate boundaries and curfews for their children. Gathering this information on the data sheets listed in the Appendix will be valid measurement tools in evaluating parental competency. As parenting competency increases, school attendance will increase; substance use and police contact will decrease. We also help parents establish age appropriate household chores and responsibilities for their children in effous to increase their ability to manage their household effectively. This includes instructing parents to educate their children how to clean their rooms and the common areas of the home. As the children increase in age, parents will increase the amount of responsibility that 7 they require of their children. This would include education about cooking, shopping, outside employment, financial management, and home/auto maintenance. This increased responsibility would enable their children to be semi-independent and successful in many other areas of their lives. If education in addition to what is received in the intensive therapy component of the ASSETS program is needed, a therapist may suggest a specific education class to address these issues. In order to improve the likelihood that youth and their families will be successful upon termination from the program, we as therapists and mentors must be able to help the family foster necessary formal and informal relationships in the surrounding community. This would include encouraging the family to seek informal support from their extended family and utilize these resources to help monitor, mentor, educate, and transport their children. Ongoing support from the medical, school, and church communities are more formal forms of support that will be encouraged to help the youth and family remain successful after the therapeutic and mentoring relationships are terminated. VI. WORKLOAD STANDARDS Stillwater Services LLC will expect a maximum number of 96 hours per case. This includes both intensive therapy and step-down services. During the intensive family therapy component there will be a minimum requirement of five hours of interaction per week. Including the founders of the ASSETS program, Nathan Buxman and Shari Simmons, an additional bilingual therapist will provide therapeutic services. A maximum of two clients per therapist will constitute a full caseload. During the mentoring component (months four through seven) the therapist will choose from a pool of eight qualified mentors. These mentors will be matched with the families according to their with varying backgrounds, specialties, and knowledge base. The ASSETS program will not be limited to one theoretical treatment modality. The program will maintain a multi-systemic approach that is designed to utilize present focused, action- oriented interventions. These interventions target behavior patterns within multiple systems that contribute to the identified problem. Interventions are designed to required on-going, consistent effort from family members. Our interventions are designed to promote long-term therapeutic change by encouraging family members Lo empower one another and meet needs that span across multiple systems. The ASSETS program holds to the premise that different people possess varied learning techniques, communication styles, and methods of internalization. Therapists will work with families an average of five hours per week and 20 hours per month, for three months. Mentors will overlap the therapeutic process for two months and continue working with the family for an additional month to ensure treatment success. This average is subject to change given the requests of the referral agency and client needs. One of three therapists will provide intensive individual and/or family services in the ASSETS program. One mentor will be added to the treatment team during the fourth month of treatment to encourage and reinforce the development of therapeutic interventions. One licensed therapist will supervise the two masters level therapists. Nathan Buxman and Shari Simmons, founders of the ASSETS program will each supervise four mentors. Monthly staff meetings in which all therapists, mentors and supervisors meet to discuss the progress of each 8 client will be held. It is at this time that monthly progress notes, weekly written summaries of contact, payroll, and any required court reports are due. Discussion of cases is mandatory so that all members of the ASSETS program have access to accurate, timely information regarding clients. We will require that all therapists and mentors are updated on cases so that any ASSETS practitioner could effectively deal with a client in an emergency situation. The purpose of monthly team meetings will be to accrue a collaborative effort in formulating ideas, providing resources, and creating non-traditional forms of intervention that would promote positive change within a family. Additional one-on-one supervision will occur monthly. Stillwater Services, LLC carries general liability, activity and worker's compensation insurance to cover both supervisors and all employees working on this project. Stillwater Services, LLC believes in the effectiveness of meeting clients "where they are at" both physically and emotionally. We feel that integrating into the family environment includes spending time in a client's home, with their friends and family, at school, in their church, and at their local "hang-out". Therefore, physical locations for the services provided will be as varied as meeting in a client's home, at a local restaurant, at the ball park, in a church, driving in a car to an appointment, at school, or at a relatives/friend's home. Due to the flexibility and development of a relationship that offering in-home services can afford, clients are free to access their current therapist or mentor at any time for assistance. Pager and/or cell phone numbers of assigned therapists and mentors will be given to clients to utilize in case of an emergency. VII. STAFF QUALIFICATIONS Therapists providing intensive family therapy services to clients in the ASSETS program will be required to possess a masters' degree in a human services field (i.e. Social work, Psychology, Sociology, Child Development, or School Counseling) and be supervised by a licensed therapist. Proof of training and/or course work in crisis intervention, diagnostic measurement, child development, cultural sensitivity, and intervention implementation will also be required. Any supervisor in the ASSETS program will be required to hold a masters degree in one of the above mentioned human service fields. Stillwater Services, LLC also requires that all employees working with youth and/or their families undergo a CBI check, Central Registry Check, possess valid auto insurance, have proof of on-going liability insurance, and be able to provide transcripts. This information will be required documentation prior to the hiring of any staff within the Stillwater Services LLC organization. It is projected that staff working within the ASSETS program will consist of the two founders, who will serve as supervisors and service providers. The program will utilize an additional bilingual therapist and approximately eight mentors some whom are either multi-cultural or bilingual. At least one mentor will exclusively serve the South Weld County region. Stillwater Services, LLC holds a firm belief that it is important to obtain new, fresh ideas and knowledge about changing intervention strategies and programs. Stillwater Services, LLC requires all employees hired to work directly with youth to attend all mandated training by Social Services. Additional training on assets training, restorative justice, crisis intervention, and youth/family services will be encouraged and paid for by the company. 9 Prior to employment, Stillwater Services, LLC must have proof that potential employees have knowledge of the Risk Factor Intake Assessment utilized by Social Services, as well as risk assessment guides provided by the company. Employees will be placed on a three-month probationary period in which they must demonstrate the capability of accurately assessing client and family needs. They must exhibit the ability to develop a rapport and a relationship that will lead to the implementation of creative interventions. Therapists and mentors must also show knowledge of community services and the ability to link clients to these resources. Therapists with areas of expertise in marital therapy, play therapy, or translation will be matched appropriately to client needs. In addition, Stillwater Services LLC hires both male and female mentors to accommodate youth needs. Stillwater Services, LLC has identified a need for cultural-based services to be provided to youth and their families in this community. To address this need, the ASSETS program provides bilingual and bicultural therapists and mentors. All therapists and mentors are required to possess knowledge of cultural issues, sensitivity, and respect. In order for the ASSETS program to be fully supported, a minimum of two clients and a maximum of six clients per month are needed. To support our educational classes a minimum of four clients per class are needed each month. Each class will hold a maximum of eight clients per session. These requirements are important to the ASSETS program so that we may retain the services of our bilingual and multi-cultural staff. It is the hope of Stillwater Services, LLC that by providing the above stated services, the youth and families of Weld County will have the opportunity to become successful members of the community. 10 VIII. COMPUTATION OF DIRECT SERVICE RATE-PHASE I -INTENSIVE A. Total Hours of Direct Service per Client 72 Hours [A] Total Clients to be Served 12 Clients [B] Total Hours of Direct Service for Year 864 Hours [C] (Line [A] Multiplied by Line [B]) Cost per Hour of Direct Services $ 60.00 [D] Total Direct Service Costs $ 51,840 [E] (Line [C] Multiplied by Line [D]) Administration Costs Allocable to Program $ 10,920 [F] Overhead Costs Allocable to Program $13,398 [G] Total Cost, Direct and Allocated, of Program $76,158 [H] (Line [E] Plus line [F] Plus Line [G]) Anticipated Profits Contributed by this Program $53,000 [I] Total Costs and Profits to be Covered by this Program (Line [H] Plus Line [I]) $129,158 [J] Total Hours of Direct Service for Year 864 Hours [K] (Must Equal Line [C]) Rate per Hour of Direct, Face-to-Face Service to be Charged To Weld County Department of Social Services $ 149.49 [L] 11 IX. COMPUTATION OF DIRECT SERVICE RATE-PHASE II—STEP-DOWN B. Total Hours of Direct Service per Client 24 Hours [A] Total Clients to be Served 12 Clients [B] Total Hours of Direct Service for Year 288 Hours [C] (Line [A] Multiplied by Line [B]) Cost per Hour of Direct Services $ 21.00 [D] Total Direct Service Costs $ 6,048 [E] (Line [C] Multiplied by Line [D]) Administration Costs Allocable to Program $ 4,680 [F] Overhead Costs Allocable to Program $ 5,742 [G] Total Cost, Direct and Allocated, of Program $ 16,470 [H] (Line [E] Plus line [F] Plus Line [G]) Anticipated Profits Contributed by this Program $ 5,000 [I] Total Costs and Profits to be Covered by this Program (Line [H] Plus Line [I]) $ 21,470 [J] Total Hours of Direct Service for Year 288 Hours [K] (Must Equal Line [C]) Rate per Hour of Direct, Face-to-Face Service to be Charged To Weld County Department of Social Services $ 74.55 [L] 12 Annendix A 40 Developmental Assets TYPE ASSET NAME AND DEFINITION 1..fomil so ' orf—Famil Itfe rov des levels of love andsu rt 14F •SUPPORT 2. Positive family communication -Young person and tier or his parar ent(s) communicate, positively, and young person is willing to seek parent(siadv,Ace and cowuel $ m y 3. Other adult relationships —Young person receives support rom three or more�ngnyra[erit � adults. N. 4. Caring neighborhood -Young person experiences� i+pgbb°ks n b. C'aring scbool climate —School piovides5a caring eneoueaghig eavunnment' 6. Parent involvement in schooling`- Pareniv)are acliisel}rrravolvedrtnitelpmg}oungpet- - sop suc«ecl in school EMPOWERMENT 7. Community values youth —Young person perceives that adults in the community value youth. 8. Youth as resources — Young people are given useful roles in the community. 9. Service to others — Young person serves in the community one hour or more per week. ti 10. Safety — Young person feels safe at home, school, and in the neighbolxxxl. BOUNDARIES& 11. Family boundaries -Family has clear nles'and consequences;"and monttuis tfie young" z ma" pins whereabouts. 12. 5cboot iboundaries —School provides dear rules and consequences 13. Neighborhood boundaries —Neighbors take responstb≥jrey,for monitoringtyon+fpeoples y�j � behaviOL _ � s. 14-,Adult role models-Parent(s)andotheraiiultsmodel°pc�trve responstble;belia•or fi 1"S-. Positive peer influence - Young person,sibesr friendk model iesponsible1 1'6. High expectafioes -Both parent(s) and teachers encourage the yountpersoutq.dp°well." CONSTRUCTIVE 17. Creative activities - Young person spends three or more hours per week in lessons or USE OF TIME practice in music, theater, or other ans. 18. Youth programs - Young person spends three or more hours per week in sports,dubs, or orlonizaricns at school and/or in community organizations. 19. Religious community - Young person spends one or more hours per week in activities in a religious institution. 20. Time at home -Young person is out with friends "with nothing special to do," two or fewer nights per week. "COMMITMENT TO 21. Acbie veneer motivation Young pciton is mottt'ated to do wail diked oot- r a LEARBItdG - 22. Schoolengagement -Young person u actvxeiy e a4 it I angng i> 23. Homework 'Young person reports doing_agt a hour'oftomework every school 24. Bonding to school -Young person cares�aflouth&or s ooI. d ay w 25. Reading for pleasure -Young person reacs-f rplea 'urek`hree.oin oreliokirg,pei'aeek POSITIVE VALUES 26. Caring - Young person places high value on helping other people. 27. Equality and social justice - Young person places high value on promoting equality and CO reducing hunger and priory. 28. Integrity - Young person acts on convictions and stands up for her or his beliefs. 29. Honesty - Young person "tells the truth even when it is not easy." 30. Responsibility -Young person accepts and takes personal responsibility. 31. Restraint - Young person believes it is important not to be sexually active or to use = alcohol or other drugs. i SOCIAL, 32. Planning and decision-making -Young personitnows how to plan aheadnd make j • COMPETENCIES choices. 33. Interpersonal compet -Young person has empathy, seatsititzty and fi endsfup skips 34. Cultural competence -Young person has knowledge of and comfort with'people of different cukural/nciaVethnic backgrounds. - 35. Resistance skills Young person can resist negative peer pressure and dangerous situations., 36. Peaceful coaflidt resolution -Young person seelrs'to resolve conflict non-violehtly.. POSITIVE 37. Personal power —Young person feels he or she has control over "things that happen to me." IDENTITY 38. Self-esteem —Young person reports hating a high self-esteem. 39. Sense of purpose — Young person reports that`my life has a purpose: 40. Positive view of personal future —Young person is optimistic about her or his personal future. Appendix B 40 Developmental Assets Asset Type Asset Name Definition Yes No I. Family Support Family life provides high level of love and support 2. Positive family communication Parents and youth communicate positively;youth is willing to seek parents advice and counsel 3. Other adult relationships Youth receives support from three or more non- _ _ Support parent adults 4. Caring neighborhood Youth experiences caring neighbors 5. Caring school climate School provides a caring,encouraging environment 6. Parent involvement in schooling Parents are actively involved in helping youth succeed in school 7. Community values youth Youth perceives that community adults value youth .it ., 8. Youth given useful roles Youth are given useful roles in community life m 9. Community service Youth gives one hour or more per week to serving m d Empowerment in one's community 10. Safety Youth feels safe in home,school and neighborhoodTa _ C y 11. Family boundaries Family has clear rules and consequences;and K monitors whereabouts W 12. School boundaries School provides clears rules and consequences 13. Neighborhood boundaries Neighbors would report undesirable behavior to Boundaries family and 14. Adult role models Parent(s)and other adults model prosocial behavior Expectations 15. Positive peer influence Youth's best friends model responsible behavior 16. High expectations Both parents and teachers press youth to achieve 17. Creative activities Involved three or more hours per week in lessons or practice in music,theater,or other arts 18. Youth Programs Involved three or more hours per week in sports. Time Use clubs,or school/community organizations 19. Religious community Involved one or more hours per week 20. Time at home Out with friends"with nothing special to do,"two or fewer nights per week 21. Achievement motivation Youth is motivated to do well in school 22. School engagement Youth is actively engaged in school 23. Homework Youth reports one or more hours of homework per day Educational 24. Bonding to school Youth cares about his/her school Commitment 25. Reading for pleasure Youth reads for pleasure three or more hours per week 26. Caring Youth places high value on helping other people 27. Equality and social Justice Youth places high value on promoting equality and _ _ reducing hunger and poverty ... Values 28. Integrity Youth acts on convictions,stands up for his/her beliefs d 29. Honesty Youth"tells the truth even when its not easy" ¢, 30. Responsibility Youth accepts and takes personal responsibility 31. Restraint Youth believes it is important not to be sexually active Cor to use alcohol or other drugs .i+ 32. Planning and decision making Youth has skill to plan ahead and make choices —i 33. Interpersonal competence Youth has empathy,sensitivity,and friendship skills 34. Cultural competence Youth has knowledge of and comfort with people of _ _ Social different racial backgrounds Competencies 35. Resistance skills Youth can resist negative peer pressure 36. Nonviolent conflict resolution Youth seeks to resolve conflict non-violently 37. Personal control Youth feels he/she has control over"things that _ _ happen to me" Positive 38. Self-esteem Youth reports high self-esteem _ Identity 39. Sense of purpose Youth reports,"my life has a purpose" 40. Positive view of personal future Youth is optimistic about his/her personal future _ _ . Appendix C Educational Status Is Youth Attending School? Current Grade Level: Has Youth Graduated? Has Youth obtained a GED? Socially Accepted Behavior Last Month 3 months 6 months 1 year Number of days absent from school ? Number of days spent in placement ? Number of times ticketed ? Number of misdemeanors ? Number of felonies ? Number of convictions ? Socially Accepted Behavior II Please use the following codes to indicate your substance use 01 Less than once a week 02 Once a week 03 Several times a week 04 Once Daily 05 2-3 times Daily 06 3 or more times daily 07 Continuous Use 08 Binge Use 09 No longer use 10 Have Never Used 11 Unknown 12 N/A Alcohol ? Marijuana? Cocaine ? Amphetamines ? Hallucinogens ? Opiates ? Barbiturates ? Tranquilizers ? Cigarettes ? Inhalants ? PCP ? Employment Is the youth working ? Number of hours worked per week? How long at this job ? • Appendix D Stillwater Services, LLC nor 33603S <,rehle !, CO S0634 rl,:Illc: '_ 0.' 5'32-S/43. nrib O39 IQ ] : OI � 3 YYll CLASSES OFFERED FOR THE ASSETS PROGRAM Anger Management For Adolescents (Ages 12-18) (Class Instructors: Rob and Areena Webb on Tuesdays from 5:30-7:OOpm) Teen Mom Support/Education (Class Instructor: Carrie Schroeder on Wednesdays from 6:30-8:OOpm) Living Skills and Job Training(Ages 16-18) (Class Instructor: Stephanie Bennet on Wednesdays from 4:00-5:30pm) Parenting Adolescents (Parents) (Class Instructor: Dr. Alex Trujillo on Thursdays from 6:00-7:30pm) ** This class can be offered in Spanish. Day Care is available upon request. Boys Group (Ages 14-18) (Group Facilitators: Cory Edwards and Nathan Buxman on Tuesdays from 3:30-5:30pm) Girls Group (Ages 14-18) (Group Facilitator: Shari Simmons on Mondays from 3:30-5:OOpm) • • THE DOCTORS ' COMPANY . PROFESSIONAL COUNSELORS PURCHASING GROUP 1/02/02 Mental Health Counselors Professional Liability Policy NOTICE:A SMALLER LIMIT OF LIABILITY APPLIES TO JUDGEMENTS OR.SETTLEMENTS WHEN THERE ARE ALLEGATIONS OF SEXUAL MISCONDUCT(SEE THE SPECIAL PROVISION"SEXUAL MISCONDUCT"IN THE POLICY). DECLARATIONS POLICY NO: MHL-5016498 ACCOUNT NO: CO-STIL336-0 03839451 ITEM I. NAME AND ADDRESS OF INSURED: - ADDITIONAL NAMED INSUREDS: SHARI SIMMONS NATHAN BUXMAN STILLWATER SERVICES, LLC P.O. BOX 336058 GREELEY, CO 80634 ITEM 2. ADDITIONAL INSUREDS: ITEM 3. DESCRIPTION OF BUSINESS LLC ITEM4. POLICY PERIOD: FROM: 08/01/01 TO: 08/01/02 12:01 A.M.STANDARD TIME AT THE ADDRESS OF THE INSURED AS STATED HEREIN: ITEM 5. LIMITS OF LIABILITY: $ 1, 000, 000 EACH WRONGFUL ACT OR SERIES OF CONTINUOUS,REPEATED OR INTERRELATED WRONGFUL ACTS OR OCCURRENCE 3 , 000 , 000 $ AGGREGATE ITEM 6. PREMIUM SCHEDULE: CLASSIFICATION NUMBER RATE ANNUAL PREMIUM SELF EMPL. COUNSELOR/CERT.HYPNOTIST 2 358 . 00 716 . 00 • 4- TOTAL PREMIUM: 716 . 00 ITEM 7. POLICY FORMS AND ENDORSEMENT ATTACHED TO THIS POLICY: PCPGMHC002 (2/00) PCPGMHC001 (02/00) PCPGMFTMHC101CO 2/00 AUTH9 Z 0MPANY REPRESEN ATIVE THIS IS NOT A BILL. PREMIUM HAS BEEN PAID. A - 1T PLEASE REMOVE THESE CARDS SY CUTTING ON DOTTED LINES AUTOMOBILTHIS CARD TT BE CARRIED IN INSIDENTIFIURED MOOR VEHICLE THIS CARD TT ON CARD BE CA IN THE INSURED IMI D MOB VEHICLE SMELTER GENERAL DISURAMCE COMPANY SSHI�E GENERAL INSURANCE COMPANY 1817 V. BROADWAY COLUMBIA, IO. 56215-8801 1117 BROADWAY COLUMBIA, ND. 44218-0081 AGENII AIOREV J BARB SOS-444-2665 AGENT: AIOREV J GOLDFARB 363-444-2663 POLICY NO. 84-1t-5134538-6 POLICY NO. 86-1-C-3154638-6 EFFECTIVE DATE 89.82-2681 EXPIRATION DATE 0S-82-2802 EFFECTIVE DATE 09-82-2051 EXPIRATION DATE 03-82-2082 1916 CHEW BLAZER 41D,401 VIN 1BBT131BT212541S 1996 CHEW BLAZER 4WD 408 VIM 1OOT13M5T2125495 NO FAULT-PPG WITH $1.04N5 SAKE MANAGED CARE NO FAULT-PPO WITH SLOANS LAKEMANAGED CARE FOR PARTICIPATING PHYSXCIAIG, CALL 1-{30-858-2147 FOR PARTICIPATING PHYSICIANS, CALL -880-550-2147 gA 221 DEAN CIR 221 DEAN CIR LOVELAND CO *5837-6428 LOVELAIND CO 81537-8828 KEEP ONE CARD IN YOUR MOTOR VEHICLE AND CARRY THE OTHER CARD WITH YOU AFRICAN FAMILY MUTUAL INSURANCE COMPANY MADISON, WISCONSIN S 1133713.0001 FROOOFS OF tKURANCE CARD Polley Ne: 0763-2029-02-73-FPPA-CO Eft Deter 10-15-2001 Exp Dates 4-15-2102 1994 CHEV CSA VIN: 1S1L055M3RY282989 Coverages: SI-PD U'UIN COMP COLL PIP DUXMAN, NATHAN & LISA 337 5310 AVE GREELEY CO 80634-4223 Agent: DONNA FEIOWIY-YANTIS Agent Phone: 1970) 351-6528 This card must be carried in the insured motor vehicle for production upon demand. Important message on reverse side. AMERICAN FAMILY MUTUAL INSURANCE COMPANY MADISON.WISCTTONggSIN 53H703LL4001 • PROOF OF iNNSURAmEICARO Polley Nes 0763-2029-01-7S-FPPA-CO Eff Dates 10-15-2081 Exp Dates 4-15-2002 1999 CMEV SC1 VIN: 20CEC19V6X1134835 Coverages: BI-PD IN UIM COMP COLL PIP SUXMAN, NATHAN 337 53RD AVE GREELEY CO 80634-4223 Agent: DONNA FEICINY-YANTIS Agent Phone: (970) 351-6528 This card must be carried in the insured motor vehicle for production upon demand. Important message on reverse side. EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS Stillwater Services, LLC PO Box 336058 Greeley, CO 80634 Phone: (970) 302-8145; (970) 302-2036 Fax: (970) 353-4422 April 17, 2002 Gloria Romansik Weld County Department of Social Services PO Box A, Greeley, CO 80632 In response to the RFP Bid process for PY 2002-2003, Stillwater Services, LLC accepts the following recommendations as written by the FYC Commission. Stillwater Services, LLC will incorporate outcome reports that are specific to our programs by detailing the results of the clients served on their status at termination, and six months following termination. Stillwater Services, LLC would like to accept the invitation for inclusion on your vendor list for both RFP 020210 Option B, and RFP PY 02010, Option B,Alternatives to Residential Treatment Placement. Stillwater Services, LLC would like to amend our hourly rate for the direct service rate-phase 1-intensive for our Option B, Alternatives to Residential Treatment Placement from 149.49 to $125.00 as shown by the amended computation page enclosed. Sincerely, sm„r/,,..^ RECEIVED BY 4rt_ APR 1 7 2002 WELD COUNTY DEPT. Nathan J. Buxman MA OF SOCL I., SERVICES Shari Simmons, LCSW VIII. COMPUTATION OF DIRECT SERVICE RATE-PHASE I-INTENSIVE A. Total Hours of Direct Service per Client 72 Hours [A] Total Clients to be Served 12 Clients [B] Total Hours of Direct Service for Year 864 Hours [C] (Line [A] Multiplied by Line [B]) Cost per Hour of Direct Services $ 45.00 [D] Total Direct Service Costs $ 38,880 [E] (Line [C] Multiplied by Line [D]) Administration Costs Allocable to Program $ 10,920 [F] Overhead Costs Allocable to Program $13398 [G] Total Cost, Direct and Allocated, of Program $63,198 [Fl] (Line [E] Plus line [F] Plus Line [G]) Anticipated Profits Contributed by this Program $44,802 [I] Total Costs and Profits to be Covered by this Program (Line [H] Plus Line [I]) $108,000 [J] Total Hours of Direct Service for Year 864 Hours [K] (Must Equal Line [C]) Rate per Hour of Direct, Face-to-Face Service to be Charged To Weld County Department of Social Services $ 125.00 [L] 11 • ri DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 ■ WEBSITE:www.co.weld.co.us iggi■■ Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 COLORADO April 8,2002 Shari Simmons/Nathan Buxman Stillwater Services,LLC PO Box 336058 Greeley, CO 80634 Re: RFP 02010 Option B, Alternatives to Residential Treatment RFP 02010, Option B Dear Ms. Simmons and Mr. Buxman: • The purpose of this letter is to outline the results of the RFP Bid process for PY 2002- 2003 and to request written confirmation from you by Wednesday, April 17,2002. A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families,Youth and Children(FYC) Commission approved the RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the following recommendation(s)regarding your RFP bid(s). • The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation: Providers will report outcomes specific to their programs. 1. RFP PY 02010. Option B.Alternatives to Residential Treatment Placement Approved with the above recommendation. 2. RFP 02010. Option B Approved with the above recommendation. Comment:Hourly rate is higher than the average rate. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to Gloria Romansik,Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632, by Wednesday, April 17, 2002, close of business as follows: Page 2 Stillwater Services,LLC Results of RFP Process for PY 2002-2003 FYC Commission Recommendations: You are requested to review the recommendation(s)and to: a. accept the recommendation(s) as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s) of the FYC Commission. Please provide in writing how you will incorporate recommendation(s) in your bid. If you do not accept the recommendation(s),please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. If you wish to arrange a meeting•to discuss the above conditions and/or recommendations, please do so though Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 17,2002. Sincerely, Judy A. Griego,Director Weld County Department of Social Services of cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core) Funds Type of Action Contract Award No. X Initial Award FY02-CORE-0025 Revision (RFP-FYC-02010) Contract Award Period Name and Address of Contractor Beginning 06/01/2002 and Stillwater Services Ending 05/31/2003 Option B-Home Based Intensive PO Box 336058 Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Home based services for youth ages 6-18, their Assistance Award is based upon your Request for nuclear families, extended families, and Proposal (RFP). The RFP specifies the scope of supporting systems. Services to 30 family units. services and conditions of award. Except where it is Average hours of service per family is 3 service in conflict with this NOFAA in which case the hours per week, 12 hours per month, for 3 NOFAA governs, the RFP upon which this award is months. It is estimated that Bilingual services based is an integral part of the action. will be provided to 5 families, 5-10 families will receive South Weld County services from Special conditions therapists specifically assigned to the region. 1) Reimbursement for the Unit of Services will be based Cost Per Unit of Service on a monthly rate per child or per family. 2) The monthly rate will be paid for only direct face to Hourly Rate Per $ 105.30 face contact with the child and/or family, as specified Step-down Rate $ 61.13 in the unit of cost computation. Based on Approved Plan 3) Unit of service costs cannot exceed the hourly and yearly cost per child and/or family. Enclosures: 4) Payment will only be remitted on cases open with, X Signed RFP:Exhibit A and referrals made by the Weld County Department X Supplemental Narrative to RFP: Exhibit B of Social Services. X Recommendation(s) 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by _Conditions of Approval the end of the 25th calendar day following the end of the month of service. The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approvals: Program Official: By jk, By A f Glenn Vaad, Chair Jud fit , Directok Board of Weld County Commissioners We County epaitwent of Social Services Date: C6/a9/aooa— Date: 67/ 01- 86001-1358 EXHIBIT A SIGNED RFP A531 [5 F'KOGKAM 5TILLWATr K 5r KV1CF 5 LLC "Wien reintegrating fails, it is imFortant to distinguish between cases where out fail in the community and the community fails youth." (1 agen, 2000 INVITATION TO BID DATE:February 27, 2002 BID NO: RFP-FYC-02010 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-02010) for:Family Preservation Program--Home Based Intensive Fami y Intervention Program Family Issue's Cash Fund or Family Preservation Program Funds Deadline: March 22, 2002, Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2002, through May 31, 2003, at specific rates for different types of service. The County will authorize approved vendors and rates for services only. The Home Based Intensive Family Intervention Program is a family strength focused home-based services to families in crisis which are time limited, phased in intensity, and produce positive change which protects children,prevents or ends placement, and preserves families. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date rn Berth 22 , 2002 %%ha , . " irn t i M/ 8 .- (After receipt of order) BID UST BE nn SIGNED IN INK Shari Si mnrn nn c /L //e„ J. 5‘4Xrn a r TYPED OR PRINTED SIGNATURE VENDOR .ft,ii ava.*e r $e r v ce s, LLC (Name) Handwritten Signature By Authorized Officer or Agent of Vender ADDRESS PO Box 334O5R TITLE ASSETS Program. (reeled. , 601034 DATE 03- 22-02 PHONE # 1970)302-2031 ; .-3O1 8l�l5 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 31 "RFP-FYC-02010 Attached A HOME BASED INTENSIVE FAMILY INTERVENTION PROGRAM BID PROPOSAL AND IJEQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING t FAMILY PRESERVATION PROGRAM 2002-2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 • BID#RFP-FYC-02010 NAME OF AGENCY: •J+IIIIA;niter rcervicec LLC ADDRESS: 0. Qox 331;0,58 GrecIcy , C-O 130634 PHONE: (970 1 3o2-2o3(. ) 302 -8145 CONTACT PERSON: ,1/'IQ.ri 1 ,! ,-nmOP.S TITLE: / herLpi S DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Home Based Intensive Family intervention Program is a family strength focused home-based services to families in crisis which are time limited.phased intensity, and produce positive change which protects children,prevents or ends placement. and preserves families 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1.2002 Start dash". 1 � 2OO2 End May 31. 2003 End al ay .3I 1 2OO3 TITLE OF PROJECT: .A S,S E TS Fro J rcL?YY r';tvA ,-, llln,un5 >ic✓L0 rnA-71.6 lJ .7)- 22-07 Name and Signature of Person Prepazing Document Date Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REOUIREMENTS For both new bids and renewal bids, please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund year 2002-2003. Indicate No Change from FY 2001-2002 to 2002-2003 Project Description Target/Eligibility Populations Types of services Provided _ Measurable Outcomes _ Service Objectives Workload Standards Staff Qualifications Unit of Service Rate Computation Program Capacity per Month Certificate of Insurance Page 25 of 31 RFP-FYC 02808 Attached A Date of Meeting(s)with Social Services Division Supervisor: 3-ii:0 r Comments y SSD Supervisor: A- 1,��4— Q h,/ lid h.CLi!( : A-14 C La ‘Z Ku D44ttA , Laic, P. eci si-is 1 ._,f yLit_Kru tt L4 i hel L1L 11 I t fk (I/ l*- )2/ \—LLD.hNIL . q4 lPka,kQe l_ii._43' Lic ( I 3-1Y- -R Name and Signature of SS Supervisor Date Page 26 of 31 Stillwater Services, LLC utilizes a strength-based, systemic approach to therapy with creative counseling techniques and teaching methods to help families develop stronger relationships and stable homes. With this focus, we are able to connect with youth and their families to form positive relationships that promote impacting and lasting change. Within the context of this proposal, "intensive family therapy"includes, but is not limited to, a range of services such as intensive individual, family, or marital therapy,play therapy, role-modeling, education, transportation, community liaison, advocacy, and case management. Therapists working in the ASSETS program recognize the varied needs of youth and their families and will, therefore, provide services accordingly. The Stillwater Services, LLC ASSETS program is based in Weld County. Our close proximity to our clients allows us the flexibility to respond quickly and efficiently to clients' needs. Because the program is locally based, therapists can participate in spontaneous activities with clients and be available for on-call assistance and crisis intervention. In addition, as family therapists actively involved in the community, we have the benefit of knowing local resources and schools. Furthermore, we have developed personal relationships with treatment providers, community leaders, and event coordinators. Having resided and/or worked in Weld County for years, the providers of this program have a connection to the community and as a result, an awareness of local opportunities to benefit youth and their families. Stillwater Services, LLC specializes in assessing the needs of youth and their families. Having the experience of both providing therapeutic services to youth in residential and home-based settings, our providers have expertise in applying accurate assessments and implementing timely interventions. Stillwater Services, LLC prides itself in utilizing therapists who possess a unique blend of professionalism while being personal enough to participate in the daily workings of a family system. With the belief that it is a privilege to develop a relationship with a youth and his or her existing support systems, we are often participating in family rituals, assisting families in household chores, attending family events, enjoying a meal with the family, and joining in family celebrations of success. The ASSETS program allows for variations in intensity, frequency, and duration of services. The flexibility of this program makes it possible to provide intensive family therapy initially and overlapping mentoring services as the Heed for therapeutic services decreases. As demonstrated in the flow chart below, mentoring services begin when the therapy component is nearing completion. They continue for several months to ensure accountability and client follow- through. The ASSETS program addresses intensive family needs initially and then provides additional support with the help of a mentor as intensive treatment diminishes. This ensures that the family has a complete continuum of care increasing long-term success and internalization of concepts presented in therapy. Our hope is that a lasting connection has been made so that when our therapists and mentors terminate a case, they are still viewed as resources for the future. This therapeutic relationship will work to prevent outside placement, while preserving the family unit. Stillwater Services, LLC has the uni iue position of having licensed therapists and qualified mentors to offer a complete range of services to the family. The ASSETS program provides a contrast to traditional therapy in that it does not focus on what is wrong with children, families, 2 I. PROJECT DESCRIPTION Stillwater Services, LLC is an organization dedicated to helping Weld County youth and families. The ASSETS program was designed to offer home-based intensive family interventions. Systemic therapy will be provided to youth ages 6-18, their nuclear families, extended families, and supporting systems. The program framework is designed to acknowledge and establish developmental assets that assist in overcoming present obstacles and challenges. Stillwater Services, LLC believes that personal relationships with others can bring lasting change. In our experience, we have found that meeting youth and their families in their living environments is much more effective than traditional "office therapy." We believe that building relationships through meeting friends, sharing meals, and participating in a client's every day life paves the way to reaching both at-risk youth, as well as youth who are already entrenched within the system. Stillwater Services, LLC supports what Search Institute has identified as the 40 key developmental assets to ensuring success in today's families(Appendix A). Asset-building offers a set of benchmarks for positive child and adolescent development. The mission of the ASSETS program is to address the physical, emotional, social,and spiritual needs of individuals and families and focus on building both external and internal assets. External assets include: Support,Empowerment, Boundaries/Expectations, and Constructive Use of Time. Internal assets include: Commitment to Learning, Positive Values, Social Competencies, and Positive Identity. The ASSETS program will focus and specialize in working with youth and families from culturally diverse backgrounds who are considered"at-risk"or highly involved in the legal system. Research on the "assets approach" indicates that assets are powerful influences on adolescent behavior. They protect young people from different problem behaviors and promote positive attitudes. As illustrated below,the more assets young people experience,the less likely they are to engage in a wide range of risky behaviors, and the more likely they are to engage in positive behaviors. THE POWER OF The more assets young people experience,the less likely they are to engage in a wide rang of risky o*s,and the more likely they axe to engage in positive behaviors. DEVELOPMENTAL ASSETS ga% 69% 61% 53% 46% 42% 35% 35% ■ won:ah s% 19% ■ I I-20 Asset 19 16% ■ 21-30 Awn I 6x 6% 7% ■ 31-10 Awn II • Illicit Dray Ills Violence Alalatelns Goad S ds is Health Scheel Based on Smith Institute's study of almost 100,000 you h in 312 towns and cities aaoss the United States during the 1996-1997 school year - 1 - and society. The program instead seeks to cast clients as "partners" and builds upon family strengths, resources, and assets. II. TARGET/ELIGILIBILITY POPULATIONS The ASSETS program will serve a total of 30 clients from June 1, 2002 to May 31, 2003. It is projected that the program will service a total of 30 family units. Due to the richly diverse population of Weld County, Stillwater Services, LLC has estimated that five Spanish-speaking families will receive services by members of our bilingual and multi-cultural staff. It will be mandated that all therapists and mentors under Stillwater Services, LLC obtain cultural awareness and sensitivity training. It is estimated that five to ten families will receive services in South Weld County with therapists and mentors assigned specifically to the region. The ASSETS program offers 24-hour on-call service for all clients receiving therapeutic services. Locally based in Weld County, employees involved in this project will offer time-efficient and cost-effective responses to clients in need of crisis intervention. We anticipate that 10 clients can potentially be served in a month under the ASSETS program. Research indicates that effective interventions are those in which there is a continuum of care, flexibility to meet needs, parental education, reconstructing of family and neighborhood ties, role-modeling, problem solving, and community advocacy. The ASSETS program seeks to implement these interventions within a time frame that allows for relationship building so that interventions are solidified. Therapeutic services will be offered an average of three hours per week. The assessment and intervention portion of our intensive family therapy services will run an estimated duration of 12 weeks. Once the developmental assets have been established and the need for therapeutic services decreases, a mentor will be placed into the home during the last four weeks of therapy continuing to work with the family for an additional two months. III. TYPE OF SERVICES TO BE PROVIDED Research on home—based services has indicated a 47 — 64% reduction of out-of-home placements for youth when effective services and interventions are placed within the home environment. The ASSETS program is based on the same premise that utilizing family strengths and casting practitioners as partners rather than authorities can facilitate the change process. With that as a basis for intervention,the ASSETS program will address the following areas: A. Youth and Family Services The focus of our in-home therapeutic services will rely on building relationships as the key to creating positive change. Our therapists will provide intensive family services including conflict resolution, problem-solving skills, parenting techniques, and communication enhancement. We will empower our clients to help themselves by utilizing formal and informal support systems. We recognize the need for the inclusion of additional support systems to enhance the strengths of the nuclear family. Therefore, our therapists and mentors see the benefit in developing relationships with close friends, 3 -sla k � m O4� C Is / E 2C el0 2 z z 2 ° / ® Cf\Clall) E. g - ) { '; / Q / na- o • CA ilr•\ Fill -an- C \ \ CA 4 z ill is ea ." � \ _ o j z c &\ § 114 A e z / S § \ ) 2 / o e a ; Il p4 \ U \ { m\ \ cu / � � 6 tit« \ + u ) � \ /) -1-) -t: - - § 2 % & : \ \ e '� ® 3 q ° ` ct ° . \ 2 \ Ne \ / � ) \ l5 \ ~ & 0 � \ ® = t f\ Cd ) 0 / _ < alma -O cn cn -.Ida . lismmi \ 1.4 C \ © CA � ) \ � o \ 2 / CU CI)� � ® \ u � 22 — E f / k ® � \ 13 { neighbors, grandparents, aunts,uncles, siblings etc. as a means of reaching our primary clients. Concentrated individual and marital services will be provided by our therapists when and if these issues inhibit effective family functioning. Play therapy for physically and/or emotionally young children will be offered if a need for such services is identified. We will recommend referrals for specialized and/or ongoing services if treatment issues fall outside of the ASSETS program. The therapists and mentors working in the ASSETS program will be multifaceted and act as client advocates, liaisons to community agencies, therapists, transporters, and case managers. All therapists and mentors will submit required documents to the court to provide information about client accountability and progress. Stillwater Services, LLC has the ability to match the needs of the client to the expertise of our staff. Mentors will assess client/family needs, provide direct services, and implement follow-up services once intensive work is complete. The basic goal of the ASSETS program is to identify existing assets in client functioning and provide opportunities to acquire additional assets. Through education and positive role-modeling, we hope to empower our clients to utilize community services that will promote positive, lasting change. B. Concrete Services Stillwater Services, LLC utilizes a strength-based, multi-systemic model of providing services. Staff meetings in which family members,the caseworker, probation officer, therapist, mentor, and any other relevant system in the client's life will meet monthly. During these meeting, goals for treatment, progress in therapy, and asset building will be addressed. The ASSETS program will build upon on existing family strengths and offer a practical, hands-on approach to helping families develop parenting, coping, and communication skills. We recognize that within each family there exist varying values and beliefs. For example, in Weld County, issues of acculturation versus assimilation are frequently relevant and deserve attention. We aim to explore issues affecting a family unit while teaching ways to live harmoniously. An emphasis on conflict resolution, stress reduction, and problem solving will be apparent throughout treatment. We have found this best occurs when a trusting, safe relationship is developed between tl therapist and client. A minimum of three months is devoted to building and solidifying this rapport. We have learned that lasting change does not frequently come from sitting in an office and expressing feelings. Rather, initially our therapists and then mentors integrate themselves into the fabric of our clients' lives to provide services. It will be expected that therapists and mentors connect with families by fixing meals together, playing ball, creating a budget, attending quinsineras, helping with household chores, taking a family member to a job interviews, and celebrating success. With the systemic approach to building relationships as the foremost focus of treatment, the development of positive assets will be the secondary emphasis throughout the therapeutic process. The Search Institute has developed a framework that builds positive experiences in the lives of youth. The following is an example of how therapists will establish objectives so the assets can be solidified within a family system. 4 External Assets The first 20 developmental assets focus on positive experiences that young people receive from the people and institutions in their lives. Four categories of external assets are included in the framework: • Support-Young people need to experience support, care, and love from their families,neighbors, and many others. They need organizations and institutions that provide positive, supportive environments. • Empowerment-Young people need to be valued by their community and have opportunities to contribute to others. For this to occur, they must be safe and feel secure. • Boundaries and expectations-Young people need to know what is expected of them and whether activities and behaviors are "in bounds" and "out of bounds." • Constructive use of time-Young people need constructive, enriching opportunities for growth through creative activities,youth programs, congregational involvement, and quality time at home. Internal Assets A community's responsibility for its young does not end with the provision of external assets. There needs to be a similar commitment to nurturing the internal qualities that guide choices and create a sense of centeredness, purpose, and focus. Indeed, shaping internal dispositions that encourage wise, responsible, and compassionate judgments is particularly important in a society that prizes individualism. Four categories of internal assets are included in the framework: • Commitment to learning-Young people need to develop a lifelong commitment to education and learning. • Positive values-Youth need to develop strong values that guide their choices. • Social competencies-Young people need skills and competencies that equip them to make positive choices,to build relationships, and to succeed in life. • Positive identity-Young people need a strong sense of their own power, purpose, worth, and promise. C. Collateral Services Stillwater Services, LLC seeks to identify existing services or create what is lacking to provide families with community links. Therapists providing service for the ASSETS program have had experience with the youth and existing resources in Weld County for years. A knowledge base of local resources gives our providers the ability to connect 5 clients to community agencies. With long-term success in mind, we aim to help the family foster relationships with local providers that will continue support once termination of the therapeutic relationship occurs. From assessment to termination, our therapists will work to teach families how to utilize existing services such as health care assistance, job training, substance abuse treatment, financial assistance, medication management, and educational services. Mentors will then follow-up on the continuation of these principles when intensive treatment diminishes. D. Crisis Intervention Services As local providers, Stillwater Services, LLC has the ability to offer 24-hour emergency assistance. As standard operating procedure, our therapists will prepare the family for potential emergency situations by developing a detailed plan to implement in times of crisis. This plan will include de-escalation steps, resource numbers to call, and a detailed plan for communication among family members. If contacted with an emergency, we are prepared and willing to visit the family at their home in a timely manner to assist in guiding them through a prepared emergency plan. All clients will have access to an on- call therapist who will have background knowledge of the family through weekly meetings where their case and pertinent information is discussed. When confronted with an emergency situation, we will be working in cooperation with other professionals involved in efforts to avoid out-of-home placement. Relapse prevention plans will also be a required piece of the termination process so that clients and their families are left with a step-by-step guide to handling future conflict and crisis. IV. MEASURABLE OUTCOMES Stillwater Services, LLC is committed to providing quality services to youth and their families. The outcome of services provided offers pertinent information about the future direction of treatment. The ASSETS program will provide its clients and referring agencies valid assessment tools to point out the strengths and weaknesses of the interventions used. We will utilize pre- and post-treatment instruments to measure the success of our treatment services (See Appendix B & C). These pre- and post-treatment data sheets will give valid insight into the success of our clients. We are hoping to build positive assets and reduce the number of days away from school, out-of- home placements, severity of legal charges, and amounts of illegal substances used. This information will also be an indicator of family improvement. As parental involvement and supervision increase, the number of socially unacceptable behaviors will decrease. The information on these data sheets will be collected at quarterly intervals for the year following treatment,providing factual information that will be the foundation for determining our success. Other measurements that will aid in evaluating our services will be the use of the Prevention Plus III and the State of Colorado Family Risk Assessment Continuum. These instruments given prior to treatment and following termination will allow us to assess the effectiveness of our treatment services as we try to increase the family's ability to function effectively. While it is 6 our goal to have youth remain at home throughout treatment, success will only be realized if the child remains in the home permanently following treatment. V. SERVICE OBJECTIVES Research suggests that low family emotional warmth, low monitoring, and high family conflict are contributing factors of delinquency. Therefore, improving family functioning and supervision will receive a concentrated effort. Research indicates that therapists encourage families to increase the amount of emotional warmth that they show to their children by role modeling positive behavior and educating parents on ways that they can show care and concern for their children. The ASSETS program will stress the importance of appropriate supervision and monitoring as parents learn how to establish boundaries with their children. Pointing out barriers to effective communication and showing parents how they can communicate more positively with their children will be an on-going therapeutic component. We are able to gauge our success in this area by utilizing the "40 Developmental Assets Checklist" as a pre- and post- treatment measure. In addition to improving the family's ability to manage conflict, it is important that we also teach effective parenting techniques. The ASSETS program will help parents establish clearly defined expectations and enforce them consistently. When parents are able to have their expectations clearly defined and consistently enforced, children often rise up to meet those expectations. We are able to utilize the parents' strengths and their desire to become better parents to challenge them in a non-threatening way. Many parents are in need of learning basic parenting skills like how to set appropriate boundaries and curfews for their children. Gathering the specific information on the above data sheet will be a valid measurement tool in evaluating parental competency. As parenting competency increases, school attendance will increase; substance use and police contact will decrease. We also help parents establish age-appropriate household chores and responsibilities for their children in efforts to increase their ability to manage their household effectively. This includes instructing parents to educate their children how to clean their rooms and the common areas of the home. As the children increase in age, parents will increase :he amount of responsibility that they require of their children. This would include education about cooking, shopping, outside employment, financial management, and home/auto maintenance. This increased responsibility would enable their children to be semi-independent and successful in many other areas of their lives. In order to improve the likelihood that youth and their families will be successful upon termination from the program, we as therapists and mentors must be able to help the family foster necessary formal and informal relationships in the surrounding community. This would include encouraging the family to seek informal support from their extended family and utilize these resources to help monitor, mentor, educate, and transport their children. Ongoing support from the medical, school, and church communities are more formal forms of support that will be encouraged to help the youth and family remain successful after the therapeutic and mentoring relationships are terminated. 7 VI. WORKLOAD STANDARDS Stillwater Services, LLC will expect a maximum number of 67 hours per case. This includes both intensive therapy and step-down services. During the intensive family therapy component there will be a minimum requirement of three hours of interaction per week. Including the founders of the ASSETS program, Nathan Buxman and Shari Simmons, an additional bilingual therapist will provide therapeutic services. A maximum of four clients per therapist will constitute a full caseload. During the mentoring component (months four through six) the therapist will choose from a pool of eight qualified mentors. These mentors will be matched with the families according to their varying backgrounds, specialties, and knowledge base. The ASSETS program will not be limited to one theoretical treatment modality. The program will maintain a multi-systemic approach that is designed to utilize present-focused, action- oriented interventions. These interventions target behavior patterns within multiple systems that contribute to the identified problem. Interventions are designed to require on-going, consistent effort from family members. Our interventions are designed to promote long-term therapeutic change by encouraging family members to empower one another and meet needs that span across multiple systems. The ASSETS program holds to the premise that different people possess varied learning techniques, communication styles, and processes of internalization. Therapists will work with families an average of three hours per week and 12 hours per month, for three months. Mentors will overlap the therapeutic process and continue working with the family for two hours per week for three months to ensure treatment success. This average is subject to change given the requests of the referral agency and client needs. One of three therapists will provide intensive individual and/or family services in the ASSETS program. One mentor will be added to the treatment team during the fourth month of treatment to encourage and reinforce the development of therapeutic interventions. One licensed therapist will supervise the two masters-level therapists. Nathan Buxman and Shari Simmons, founders of the ASSETS program will each supervise four mentors. Monthly staff meetings in which all therapists, mentors and supervisors meet to discuss the progress of each client will be held. It is at this time that monthly progress notes, weekly written summaries of contact, payroll, and any required court reports will be due. Discussion of cases is mandatory so that all members of the ASSETS program have access to accurate, timely information r-garding clients. We will require that all therapists and mentors are updated on cases so that any ASSETS practitioner could effectively deal with a client in an emergency situation. The purpose of monthly team meetings will be to accrue a collaborative effort in formulating ideas, providing resources, and creating non-traditional forms of intervention that would promote positive change within a family. Additional one-on-one supervision will occur monthly. Stillwater Services, LLC carries general liability, activity and worker's compensation insurance to cover both supervisors and all employees working on this project. Stillwater Services, LLC believes in the effectiveness of meeting clients "where they are at"both physically and emotionally. We feel that integrating into the family environment includes spending time in clients' homes, with their friends and families, at school, in their churches, and at their local "hang-outs". Therefore, physical locations for the services provided will be as varied as meeting in a client's home, at a local restaurant, at the ball park, in a church, driving in 8 a car to an appointment, at school, or at a relative's/friend's home. Due to the flexibility and development of a relationship that offering in-home services can afford, clients are free to access their current therapist or mentor at any time for assistance. Pager and/or cell phone numbers of assigned therapists and mentors will be given to clients to utilize in case of an emergency. VII. STAFF QUALIFICATIONS Therapists providing intensive family therapy services to clients in the ASSETS program will be required to possess a masters degree in a human services field (i.e. Social work, Psychology, Sociology, Child Development, or School Counseling) and be supervised by a licensed therapist. Proof of training and/or course work in crisis intervention, diagnostic measurement, child development, cultural sensitivity, and intervention implementation will also be required. Any supervisor in the ASSETS program will be required to hold a masters degree in one of the above mentioned human service fields. Stillwater Services, LLC also requires that all employees working with youth and/or their families undergo a CBI check, Central Registry Check, possess valid auto insurance, have proof of on-going liability insurance, and be able to provide transcripts. This information will be required documentation prior to the hiring of any staff within the Stillwater Services, LLC organization. It is projected that staff working within the ASSETS program will consist of the two founders, who will serve as supervisors and service providers. The program will utilize an additional bilingual therapist and approximately eight mentors, some whom are either multi-cultural or bilingual. At least one mentor will exclusively serve the South Weld County region. Stillwater Services, LLC holds a firm belief that it is important to obtain new, fresh ideas and knowledge about changing intervention strategies and programs. Stillwater Services, LLC requires all employees hired to work directly with youth to attend all mandated training by Social Services. Additional training on assets training, restorative justice, crisis intervention, and youth/family services will be encouraged and paid for by the company. Prior to employment, Stillwater Services, LLC must have proof that potential employees have knowledge of the Risk Factor Intake Assessment utilized by Social Services, as well as risk assessment guides provided by the company. Employees will be placed on a three-month probationary period in which they must demonstrate the capability of accurately assessing client and family needs. They must exhibit the ability to develop a rapport and a relationship that will lead to the implementation of creative interventions. Therapists and mentors must also show knowledge of community services and the ability to link clients to these resources. Therapists with areas of expertise in marital therapy, play therapy, or translation will be matched appropriately to client needs. In addition, Stillwater Services, LLC hires both male and female mentors and therapists. Stillwater Services, LLC has identified a need for culturally-based services to be provided to the youth and their families in this core munity. To address this need, the ASSETS program provides bilingual and multicultural therapists and mentors. All therapists and mentors are required to possess knowledge of cultural issues, sensitivity, and respect. 9 In order for the ASSETS program to be fully supported, a minimum of two clients and a maximum of six clients per month are needed. These requirements are important to the ASSETS program so that we may retain the services of our bilingual and multi-cultural staff. It is the hope of Stillwater Services, LLC that by providing the above stated services, the youth and families of Weld County will have the opportunity to become successful members of the community. 10 VIII. COMPUTATION OF DIRECT SERVICE RATE-PHASE I -INTENSIVE A. Total Hours of Direct Service per Client 43 Hours [A] Total Clients to be Served 30 Clients [B] Total Hours of Direct Service for Year 1290 Hours [C] (Line [A] Multiplied by Line [B]) Cost per Hour of Direct Services $ 31.00 [D] Total Direct Service Costs $ 39,990 [E] (Line [C] Multiplied by Line [D]) Administration Costs Allocable to Program $ 9360 [F] Overhead Costs Allocable to Program $11,484 [G] Total Cost, Direct and Allocated, of Program $60,834 [H] (Line [E] Plus line [F] Plus Line [G]) Anticipated Profits Contributed by this Program $75,000 [I] Total Costs and Profits to be Covered by this Program (Line [H] Plus Line [I]) $135,834 [J] Total Hours of Direct Service for Year 1290 Hours [K] (Must Equal Line [C]) Rate per Hour of Direct, Face-to-Face Service to be Charged To Weld County Department of Social Services $ 105.30 [L] 11 IX. COMPUTATION OF DIRECT SERVICE RATE-PHASE II—STEP-DOWN B. Total Flours of Direct Service per Client 24 Hours [A] Total Clients to be Served 30 Clients [B] Total Hours of Direct Service for Year 720 Hours [C] (Line [A] Multiplied by Line [B]) Cost per Hour of Direct Services $ 21.00 [D] Total Direct Service Costs $ 15,120 [E] (Line [C] Multiplied by Line [D]) Administration Costs Allocable to Program $ 6,240 [F] Overhead Costs Allocable to Program $ 7,656 [G] Total Cost, Direct and Allocated, of Program $ 29,016 [H] (Line [E] Plus line [F] Plus Line [G]) Anticipated Profits Contributed by this Program $ 15,000 [I] Total Costs and Profits to be Covered by this Program (Line [H] Plus Line [I]) $ 44,016 [J] Total Hours of Direct Service for Year 720 Hours [K] (Must Equal Line [C]) Rate per Hour of Direct, Face-to-Face Service to be Charged To Weld County Department of Social Services $ 61.13 [L] 12 Annendix A • 40 Developmental Assets TYPE ASSET NAME AND DEFINITION SUPPORT 1 Family support —•Fa•mily Itfr provides high levels oL love anctts5ppo¢ C , ° 2 :Positive'family communication Young ersonandha� par s�� t�� ' to P�tydY. and;Yom$Petson is Ra1A?ng ro see1G parenta ee ant�;COiv7�'[ `'��'�,�x " 3 Other adult relationships Yotingperson receives syayPp fiom thhree cn mole non-paient { .addults 2 rye, hyq Y '4tiv F A ua f 4 Ca a aei hborhood Yo ersan ences teen �k 5 Caring school-dtmale 'School provtdesaau�ring,ea ooh envsro4u tit. •. 6 Pakent involvementin-SCkeoliag-Paresi(s?ax ac vE un 3lved n �ptngporuZ$person �'.7° . .� .- • , 'SUCtted In SdhOOL _- , -. ', t t _n n � *� �' EMPOWERMENT 7. Community voices youth —Young person perceives that adults in the community value youth. 8. Youth as resources — Young people are given useful roles in the community. 9. Service to others — Young person serves in the community one hour or more per week. 10. Safety Young person feels safe at(home. school and m the ne.•ighbcni, xl _ milt' �,'�✓ bi � T " a4 x� t' t n ' BOUNDARIES B: 11.Family•hoondaries —Fa Teas char rules aaol co ExpthATfoHs persoyr'nts whereabouts. s• �, ' 12 School iboundaries School provides • dear rtes a ,coasegoenc s s"'.. ' � `13 Neighborhood boenda,�fes Neighbors rake,r�sponsb��eg,`�foi?,�b≥h>t�on��ng3`a��B�P,i�� W , a• behavtor ., _ a tole models —Parern(s)aadorher'adultsmtlde`l �snvehxrYlsppr�le�,' x,15,:Positive peer influence Young petson hesr fneads mo₹ie7;respons�ib1�beb iqc r 16. High expectations -'Both parents) and teachers encourage e�young person co d8'we1l. ` CONSTRUCTIVE 17. Creative activities - Young pt.:sort spends three or more hours per week in lessons or USE OF TIME practice in music, theater, or other arts. 18. Youth programs - Young person spends three or more hours per week in spots,clubs,or o iz anizatotts at sclxhul and/or in community orgmizations. 19. Religious community - \bung person spends one or more hours per week in activities in a religious institution. 20. Time at home — Young person is out with friends "with nothing special to do," two or fewer nights per week. COMMITMENT TO 21 Achievement motivation Young person ISymot�date i �k . ? �` '` DARNING '' 22 ,School engagement -;young person u acC vely eggeg4Li _�* '' X23. Homework-Young person icpurts doing 3t leas n TllOt o 'h ework ever school da}t 24.Bonding to'nschool - Youngper oacare5,abo"ut'heuor + �.' 25. Reading fo .pleasure.-Young`person reads for pi .. m ofmore'h6ursper' POSITIVE VALUES 26. Caring - Young person places high value on helping other people. 27. Equality and social lestice - Young person places high value on promoting equality and y reducing hunger and poverty. 28. Integrity — Young person acts on convictions and stands up for her or his beliefs. ti 29. Honesty - Young person "tells the truth even when it is not easy." 30. Responsibility -Young person accepts and takes Perscxial espcirnibilin. 31. Restraint -Young person believes it is important not to be sexually active or to use = alcohol or other drugs. z SOCIAL. 32.Plaooiogand`dec-iision-making'-Young person'knowshocvuoplanahead'anamike' '` COMPETENCIES choices. 33. Interpersonal competence -Young person has empathy, sensithatq and frieadstup skills. 34. colterahcompetence Young person has knowledge of and com1bt avitt>people of ' • different cukuralhaciaVethnic backgrounds. 35. Resistance skills --Young person can resist negative,Peet pressure and dangerous'shw±t°ns• 36. Peaceful conflict resolution Young person seela to resolve conflict non-vholentlyY` POSITIVE 37. Personal power - Young person feels lie or she has control over"things that happen to me." IDENTITY 38. Self-esteem -Young person reports having a high self esteem. 39. Sense of purpose - Young person reports that `my life has a purpose. 40. Positive view of personal future -Young person is optimistic about her or his personal future. Appendix B 40 Developmental Assets Asset Type Asset Name Definition Yes No 1. Family Support Family life provides high level of love and support _ 2. Positive family communication Parents and youth communicate positively;youth is _ willing to seek parents advice and counsel 3. Other adult relationships Youth receives support from three or more non- _ _ Support parent adults 4. Caring neighborhood Youth experiences caring neighbors _ 5. Caring school climate School provides a caring,encouraging environment 6. Parent involvement in schooling Parents are actively involved in helping youth _ _ succeed in school 7. Community values youth Youth perceives that community adults value youth .m., 8. Youth given useful roles Youth are given useful roles in community life q 9. Community service Youth gives one hour or more per week to serving _ _ in in one's community ty 10. Safety Youth feels safe in home,school and neighborhood C y 11. Family boundaries Family has clear rules and consequences;and monitors whereabouts W 12. School boundaries School provides clears rules and consequences 13. Neighborhood boundaries Neighbors would report undesirable behavior to _ _ Boundaries family and 14. Adult role models Parent(s)and other adults model prosocial behavior Expectations 15. Positive peer influence Youth's best friends model responsible behavior _ _ 16. High expectations Both parents and teachers press youth to achieve 17. Creative activities Involved three or more hours per week in lessons or practice in music,theater,or other arts 18. Youth Programs Involved three or more hours per week in sports, _ _ Time Use clubs,or school/community organizations 19. Religious community Involved one or more hours per week _ 20. Time at home Out with friends"with nothing special to do,"two or fewer nights per week 21. Achievement motivation Youth is motivated to do well in school 22. School engagement Youth is actively engaged in school _ 23. Homework Youth reports one or more hours of homework per day Educational 24. Bonding to school Youth cares about his/her school Commitment 25. Reading for pleasure Youth reads for pleasure three or more hours per week _ 26. Caring Youth places high value on helping other people _ 27. Equality and social Justice Youth places high value on promoting equality and _ _ reducing hunger and poverty re _ _ Values 28. Integrity Youth acts on convictions,stands up for his/her beliefs a> 29. Honesty Youth"tells the truth even when its not easy" _ m .04 30. Responsibility Youth accepts and takes personal responsibility 31. Restraint Youth believes it is important not to be sexually active _ R or to use alcohol or other drugs E 2 32. Planning and decision making Youth has skill to plan ahead and make choices it:—.i 33. Interpersonal competence Youth has empathy,sensitivity,and friendship skills 34. Cultural competence Youth has knowledge of and comfort with people of _ Social different racial backgrounds Competencies 35. Resistance skills Youth can resist negative peer pressure 36. Nonviolent conflict resolution Youth seeks to resolve conflict non-violently 37. Personal control Youth feels he/she has control over"things that _ _ happen to me" Positive 38. Self-esteem Youth reports high self-esteem _ _ Identity 39. Sense of purpose Youth reports,"my life has a purpose" _ 40. Positive view of personal future Youth is optimistic about his/her personal future _ _ Appendix C Educational Status Is Youth Attending School? Current Grade Level: Has Youth Graduated? Has Youth obtained a GED? Socially Accepted Behavior Last Month 3 months 6 months 1 year Number of days absent from school ? Number of days spent in placement ? Number of times ticketed ? Number of misdemeanors ? Number of felonies ? Number of convictions ? Socially Accepted Behavior II Please use the following codes to indicate your substance use 01 Less than once a week 02 Once a week 03 Several times a week 04 Once Daily 05 2-3 times Daily 06 3 or more times daily 07 Continuous Use 08 Binge Use 09 No longer use 10 Have Never Used 11 Unknown 12 N/A Alcohol ? Marijuana? Cocaine ? Amphetamines ? Hallucinogens ? Opiates ? Barbiturates ? Tranquilizers ? Cigarettes ? Inhalants ? PCP ? Employment Is the youth working ? Number of hours worked per week? How long at this job? THE DOCTORS ' COMPANY • PROFESSIONAL COUNSELORS PURCHASING GROUP 1/02/02 Mental Health Counselors Professional Liability Policy NOTICE:A SMALLER LIMIT OF LIABILITY APPLIES TO JUDGEMENTS OR SETTLEMENTS WHEN THERE ARE ALLEGATIONS OF SEXUAL MISCONDUCT(SEE THE SPECIAL PROVISION"SEXUAL MISCONDUCT"IN THE POLICY). DECLARATIONS POLICY NO: MHL-5016498 ACCOUNT NO: CO-STIL336-0 0383945I ITEM L NAME AND ADDRESS OF INSURED: ADDITIONAL NAMED INSUREDS: SHARI SIMMONS NATHAN BUXMAN STILLWATER SERVICES, LLC P.O. BOX 336058 GREELEY, CO 80634 ITEM 2. ADDITIONAL INSUREDS: ITEM 3. DESCRIPTION OF BUSINESS LLC ITEM 4. POLICY PERIOD: FROM: 08/01/01 TO: 08/01/02 12:01A.M.STANDARD TIME AT THE ADDRESS OF THE INSURED AS STATED HEREIN: ITEM 5. LIMITS OF LIABILITY: S 1, 000, 000 EACH WRONGFUL ACT OR SERIES OF CONTINUOUS,REPEATED OR INTERRELATED WRONGFUL ACTS OR OCCURRENCE 3 , 000 , 000 S AGGREGATE ITEM 6. PREMIUM SCHEDULE: CLASSIFICATION NUMBER RATE ANNUAL PREMIUM SELF EMPL. COUNSELOR/CERT.HYPNOTIST 2 358 . 00 716 . 00 • TOTAL PREMIUM: 716 . 00 ITEM 7. POLICY FORMS AND ENDORSEMENT ATTACHED TO THIS POLICY: PCPGMHC002 (2/00) PCPGMHC001 (02/00) PCPGMFTMHC101CO 2/00 AUTH9 Z 0MPANY REPRESEN ATIVE THIS IS NOT A BILL. PREMIUM HAS BEEN PAID. PLEASE REMOVE THESE CARDS BY CUTTING ON DOTTED LIES AUTOMOBILE INSURAICE CARD THIS CARD T BEINSURED RE CAR IN TIE INSUREDMUSTMOTOR VEHICLE THIS CARD M B ON CARD AUTOMOBILE INSIMANCE IDENTIFICATION E IN TIE INSURED VEHICLE SHELTER GENERAL DBURAICE COMPANY SHELTER GENERAL DLSURUCE COMPANY 1817 V. BROADWAY COLUMBIA. NO. Ai218-sIll 1517 V BROADWAY COLUMBIA. to. AS218-8881 AGENT: ANDREW J COLDFARD SOS-444-2885 AUDIT: ANDREW J GOLDFARB 383-444-28AS POLICY NO. 85-1-C-3134438-i POLICY NO. 85-1-C-S1344i8-A EFFECTIVE DATE 89-82-2881 EXPIRATION DATE 13-82-2882 EFFECTIVE DATE 89-82-2001 EXPIRATION DATE 8S-82-2882 1991 CHEW BLAZER SIB:488 VIM 1OSTIMILT212549S 194i CHEW BLAZER 4HO 4DR VIN lamT13sT212549S NO FAULT-PTO WITH 1LOAIIS��LKKE MANADED CARE NO FAULT-PPO WITH SLOANS LAKE CARE FOR PARTICIPATING rYSICIANS. CALL 1-888-858-2147 FOR PARTICIPATES PHYSICIANS. CALL -688-858-2147 221 221 DEAN S LOVELAND CO 88537-6528 LOVELAIO CO 18537-4528 KEEP ONE CARD IN YOUR MOTOR VEHICLE AND CARRY THE OTHER CARD WITH YOU • PROOF OF INSURANCE-PLACE IN YOUR VEHICLE ',i ? 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EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS Stillwater Services, LLC PO Box 336058 Greeley, CO 80634 Phone: (970) 302-8145; (970) 302-2036 Fax: (970) 353 4122 April 17, 2002 Gloria Rotnansik Weld County Department of Social Services PO Box A, Greeley, CO 80632 In response to the RFP Bid process for PY 2002-2003, Stillwater Services, LLC accepts the following recommendations as written by the FYC Commission. Stillwater Services, LLC will incorporate outcome reports that are specific to our programs by detailing the results of the clients served on their status at termination, and six months following termination. Stillwater Services, LLC would like to accept the invitation for inclusion on your vendor list for both RFP 020210 Option B, and RFP PY 02010, Option B, Alternatives to Residential Treatment Placement. Stillwater Services, LLC would like to amend our hourly rate for the direct service rate-phase 1-intensive for our Option B, Alternatives to Residential Treatment Placement from 149.49 to $125.00 as shown by the amended computation page enclosed. Sincerely, ifryrntar— RECEIVED BY /% tAx: /. Vinwiriorzt APR 1 7 2002 WELD COUNTY DEPT. Nathan J. Buxman MA OF SOCIAL. SERVICES Shari Simmons, LCSW VIII. COMPUTATION OF DIRECT SERVICE RATE-PHASE I-INTENSIVE A. Total Hours of Direct Service per Client 72 Hours [A] Total Clients to be Served 12 Clients [B] Total Hours of Direct Service for Year 864 Hours [C] (Line [A] Multiplied by Line [B]) Cost per Hour of Direct Services $ 45.00 ED] Total Direct Service Costs $ 38.880 [E] (Line [C] Multiplied by Line [D]) Administration Costs Allocable to Program $ 10.920 [F] Overhead Costs Allocable to Program $13,398 [G] Total Cost, Direct and Allocated,of Program $63,198 [H] (Line [E] Plus line [F] Plus Line [G]) Anticipated Profits Contributed by this Program $44.802 [I] Total Costs and Profits to be Covered by this Program (Line [H] Plus Line [I]) $108,000 [J] Total Hours of Direct Service for Year 864 Hours [K] (Must Equal Line [C]) — — —Rate per Hour of Direct,Face-to-Face Service to be Charged To Weld County Department of Social Services $ 125.00 [L] 11 • tritatatati DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 1 WEBSITE:vnwi.eo.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933. COLORADO April 8,2002 Shari Simmons/Nathan Buxman Stillwater Services,LLC PO Box 336058 Greeley, CO 80634 Re: RFP 02010 Option B,Alternatives to Residential Treatment RFP 02010,Option B Dear Ms. Simmons and Mr. Buxman: • The purpose of this letter is to outline the results of the RFP Bid process for PY 2002- 2003 and to request written confirmation from you by Wednesday, April 17, 2002. A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families, Youth and Children(FYC)Commission approved the RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the following recommendation(s)regarding your RFP bid(s). The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation:Providers will report outcomes specific to their programs. 1. RFP PY 02010. Option B. Alternatives to Residential Treatment Placement Approved with the above recommendation. 2. RFP 02010. Option B Approved with the above recommendation Comment:Hourly rate is higher than the average rate. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to Gloria Romansik,Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday, April 17, 2002, close of business as follows: Page 2 Stillwater Services,LLC Results of RFP Process for PY 2002-2003 FYC Commission Recommendations: You are requested to review the recommendation(s) and to: a. accept the recommendation(s)as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s) of the FYC Commission. Please provide in writing how you will incorporate recommendations) in your bid. If you do not accept the recommendation(s),please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. If you wish to arrange a meeting-to discuss the above conditions and/or recommendations, please do so though Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 17, 2002. Sincerely, Judy A. Griego,Director Weld County Department of Social Services of cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Hello