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Home My WebLink About20021331 RESOLUTION RE: APPROVE TASK ORDER RENEWAL LETTER#2 FOR COLORADO NURSE HOME VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Task Order Renewal Letter#2 for the Colorado Nurse Home Visitor Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2002, and ending June 30, 2003, with further terms and conditions being as stated in Task Order Renewal Letter#2, and WHEREAS, after review, the Board deems it advisable to approve Task Order Renewal Letter#2, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Task Order Renewal Letter#2 for the Colorado Nurse Home Visitor Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign Task Order Renewal Letter#2. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of May, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WELD COLORADO ATTEST: {/ IE� ((�I//JJt f \, GI Vaad, Chair Weld County Clerk to th p tl LLQQ �p David E. ong, Pro-Tem BY: G 1 6. A - r Deputy Clerk to the Boa Nv M. . Geile API 7D AS TO / i4%.Y / \ illi m j\ILL unty A orney p/ obert D. Masden Date of signature: /, 2002-1331 o'C. /12 (1/2-GO HL0029 STATE OF COLORADO Bill Owens,Governor lane E.Norton,Executive Director �;of Coto Dedicated to protecting and improving the health and environment of the people of Colorado yw 4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division ter* Denver,Colorado 80246-1530 8100 Lowry Blvd. Phone(303)692-2000 Denver,Colorado 80230-6928 (a76 TDD Line(303)691-7700 (303)692-3090 Colorado Department Located in Glendale,Colorado of public Health httpi/www.cdphe.state.co.us and Environment May 17,2002 Task Order Renewal Letter Task Order Renewal Letter Number 02, Contract Routing Number 03 FAA 00290 State Fiscal Year 2002-2003 Nurse Home Visitor Proeram Pursuant to Part F_5.of the Master Contract with contract routing number 02 FAA 00008 and paragraph D_2.of the Task Order with contract routing number 01 FAA 00942 and contract encumbrance number PO FAA FHS0100942,as amended by Task Order Renewal Letter 1,contract routing number 02 FAA 00183 hereinafter referred to as the"Original Task Order"(a copy of which is attached hereto and by this reference incorporated herein and made a part hereof)between the State of Colorado,Department of Public Health and Environment and Board of County Commissioners of Weld County for the renewal term from July 1,2002,through June 30,2003,the parties agree that the maximum amount payable by the State for the eligible services referenced in Part B of the Original Task Order is increased by THREE HUNDRED FORTY-TWO THOUSAND SEVEN HUNDRED FIFTY-EIGHT DOLLARS,($342,758.00)for a new total financial obligation of the State of EIGHT HUNDRED ONE THOUSAND THREE HUNDRED FORTY DOLLARS AND SEVEN CENTS,($801,340.07). This year's budget,which is attached hereto as"Attachment 1",is incorporated herein by this reference and made a part hereof. The first sentence in paragraph C_].of the Original Task Order is hereby modified accordingly. All other terms and conditions of the Original Task Order are reaffirmed. The proposed effective date of this Task Order Renewal Letter is July 1,2002. However,in accordance with section 24-30-202,C.R.S.,as amended,in no event shall this Task Order Renewal Letter be deemed valid until it shall have been approved by the State Controller or such assistant as he may designate. Please sign,date,and return all four(4)originals of this Task Order Renewal Letter by June 11,2002,to the attention of: Peery Becker Colorado Department of Public Health and Environment,4300 Cherry Creek Drive South,Denver,Colorado 80246-1530,Mail Code: PSD-HCP-A4. One original of this Task Order Renewal Letter will be returned to you when fully approved. Board of County Commissioners of Weld County STATE OF COLORADO (a political subdivision of the state of Colorado) Bill Owens,Governor By: �1+ By: i! • Name: Glenn Vaa or the Execu ive Direc Title: Chair DEPARTMENT OF P r B IC HEALTH FEIN: 84-6000813 AND ENVIRONMEN Date: May 22- 2002 FOR THE STATE CONTROLLER: PROGRAM APPROVAL: Arthur L.Barnhart,State Controller By: -� By: Date: (0//9/O2 WELD COUNTY DEPARTMENT OP PUBUlAACt�HEALTH ` VIRD NT BY: 1ViCPCommonACONTRACTS\NOWT 03Weld\Weld 5FY 03 Task Order Renewal Letter doc Mark E. Wallace, MD, MPH'Director Attachment 1 APPLICATION BUDGET AND/OR EXPENDITURE REPORT FORM Weld County Health Dept FOR THE PERIOD: 7/01/02 TO 6/30/03 PROJECT:NURSE HOME VISITOR PROGRAM SOURCE OF FUNDS Annual No.of Total . Requested/ Salary Months Amount Received Rate Budget FTE Required OTHER' from CDPHE PERSONAL SERVICES: $23,433.00Nurse Supervisor-Nancy Weber $46,866.00 12 50% $23,433.00 Nurse-Mane Rowe $42,464.00 12 100% $42,484.00 ________--$42,484.00 Nurse-Eva Rodriguez $42,484.00 12 100% $42,484.00 _ $42,48400 Nurse- e $42,484.00 12 100% _i42 484.00 __—___ $42,484 O0 Gerd L wn -- —a -- -- Nurse-G Sem Halton _ $4231O0 12 100% $4213100 ... .... $42,131.00 Clerk-Erma Gonzalez _ $25276.00 _ 12 _..50%__ _ _,$1263800 . __._$12638.00 $0.00 $0.00 $0.00 Contractual/Fee for Service E000 50.00 Nurg Di Personnel __— - - $- - Nursing Director _______.. .__$0:00 12 10% $0.00 $0.00 $0.00 Fringe Benefits: Rate a 30% 61 696.00 0.00 $61,696.00 Total Personal Services $267,350.00 $0.00 $267,350.00 OPERATING EXPENSES(which are not part of indirect): Office Rent/Utilities $0.00 $0.00 $0.00 Office Supplies $1,200.00 $1.200.00 Client Support Materials $3,500.00 $3,500.00 Printing and Postage $2,500.00 _ _$2.500.00 Phone-Office and Cellular $5,100.00 $5,100.00 Program medical supplies $500.00 $500.00 Professional Development $1,500.00 51,500.00 $0.00 _$0.00 $0.00 _ $0_00 $0.00 $0.00 Total Operating 514,300.00 $0.00 $14,300.00 p---./ 0 $0.00 EQUIPMENT Computer&Software 200 0 $200.00 Total Equipment $200.00 $0.00 $200.00 ”— TRAVEL(In-state/Out-state) "-Visit/Cutreach Mileage 12,730.00 12,730.00 NCCFC/UCHSC Trsmin Travel 1.600.00 . 1,600 00 Thal Meeting Travel 7.030 O0 3,000.00 Total Travel $17,330.00 $000 $17,330.00 -- TRAINING&TECHNICAL ASSISTANCE-NCCFC/UCHSC Clinical Training&Support 80.00 50.00 $0.00 80.00 Training Materials $0.00 _ $0.00 Purchase of Clinic al Info.System(CIS) Technical Assistance $5,200.00 _ $5,20000 NCCFC Contract Indirect Costs $1352.00 _ ______._$1_352.00 PIPE Materials $824.00 $824 00 Total Training&Tech.Assistance $7,376.00 $0.00 $7,376.00 NCAST TRAINING&MATERIALS NCAST TRAINING&MATERIALS $1,120.00 $1,120.00 V Total NCAST Training&Materials $1,120.00 $0.00 51,120.00 Total Direct Costs(Personal Services+Operating+Travel+Contractual) $307,676.00 $0.00 $307,676.00 ADMINISTRATIVEIINDIRECT COST 11.74% $35,082.00 $0.00 $35,082.00 Total Administrative/Indirect Costs $35,082.00 $0.00 535,082.00 TOTAL PROJECT COST 342,758.00 0.00 342,758.00 'Source of funding for"Other"(Match or In4dnd) WELD County Contributions $ $ $ $ TOTAL $0.00 May the NON FEDERAL funds be used as match? YES NO ,Signature of Authorized Representative Date Rii45/13/2002 eICOETGPPLFORJ.XLS es«in Weld County NFP Program, 2002-03 Budget Narrative Personal Services The salaries for our current staff of four full time RNs, V2 time Data Assistant and V2 of the full time supervisors position, are included in this section. RN's generally have a full caseload of clients to follow and recruit. Benefits are calculated per Weld County policy and schedule. Operating Expense • Office supplies are utilized by the staff to provide client notebooks, charts,files and general organization. • Client support materials in the second year will provide an age appropriate item for developmental stimulation of infants/toddlers, and resource materials or tools for parents. • Printing expenses are derived from duplication of program forms, facilitators, educational materials, and printing program brochures and program promotion materials to use in the community. Postage is for client and program contacts. • The phone line item includes one year of office phones and cellular phone service and equipment for 5 RN staff. • Health and program supplies will include batteries for scales, program camera, film, and replacement of small items in the visiting bags (tape, gloves, demonstration items) • Professional development is available to provide team or individual training in program related fields. Equipment Expense • There are no entries in this category Travel • Team and individual travel to trainings and meetings in Denver is budgeted in the amount of$1600 • Mileage reimbursement for program visits is calculated for the number of RNs 4.1 (Supervisor does a small number of visits)X 25 clients X 2 visits/mo X 15 mile average distance X .345 reimbursement X 12 months. Weld County is a large county of 4000 square miles, and clients are actively recruited in all areas of the county. Training and Technical • NCCFC training for remaining staff to finish T2 and T3 of the series. NCAST • One RN will attend the NCAST training series Administrative Costs • Administrative/Indirect costs are calculated at 12.9% • The hosting agency provides office space, utilities, office equipment, printers, copiers, accounting services, personnel services, and housekeeping. APPLICANT: WELD COUNTY DEPARTMENT I OF PUBLIC HEALTH AND ENVIRONMENT PROJECT: NURSE HOME VISITOR PROGRAM BUDGET For the oeriod 7/2002-6/2003 Annual Number Total Source of Funds Salary Months Amount *Applicant Requested Rate Budget Reguired and Other from CDPHE PERSONAL Ariane Rowe 42,484 12 42,484 42,484 Eva Rodriguez 42,484 12 42,484 42,484 42,484 Tracy Lujan 42,484 12 42,484 Gem Holton 42,131 12 42,131 42,131 Erma Gonzalez(.5 FTE) 12 12,638 12,638 Contractual/Fee for Service: Supervising Personnel: 23,433 Nancy Weber(.5 FTE) 12 23,433 Fringe Benefits: Rate=30% 50,875 61,696 61,696 Total Personal ---MI 267,3500 267,350 OPERATING Inn __ (include only costs not part.of -� -- -- indirect) -IMI a -- Office Supplies 1,200 1,200 3,500 3,500 Client Support 3,100 Printing and Postage 3,100 Phone-Office and Cellular 5,100 5,100 Program health supply 500 500 Professional Development IS. 1,500 1,500 0 Equipment III III 0 0 0 0 NCCFC Training 2,822 2,822 NCCFC Materials 0 NCCFC Clinical Info. System Support 0 NCCFC Purchase of System&TA 0 NCCFC Indirect at 26% 0 NCAST Training 1,120 1,120 PIPE Training 0 NCAST& PIPE Training Materials Sub Total Operating 18,842 0 18,842 TRAVEL: Mileage-local visits 12,730 12,730 Travel to Trainings 1,600 1,600 Sub Total Travel 14,330 0 14,330 EQUIPMENT: Computers with MS software(5) Modems(2) Cellular Phones(4) Sub Total Equipment 0 0 0 Administrative/Indirect @ 11.74% 35,281 0 TOTAL PROJECT 335,804 0 335,804 Source of Funding for"Applicant and Other" Local/County** Medicaid Funding Patient Fees Other Total Applicant and Other 0 Are these local funds used to _--�- match any other grant? ,Yes_ No_X_,■ X Signature of Director or Authorized Representative Memorandum TO: Glen Vaad, Chair Board of County Commissioners ' FROM: Mark E. Wallace, MD, MPH, Director C Department of Public Health and Environment — c /1 ri f2 COLORADO DATE: May 20, 2002 SUBJECT: Task Order Renewal Letter for the Colorado Nurse Home Visitor Program Enclosed for Board review and approval is a task order renewal letter between the Colorado Department of Public Health and Environment (CDPHE) and Weld County for the Colorado Nurse Home Visitor Program. Under the provisions of this renewal letter, WCDPHE will implement and provide county-wide nurse home visitor services to low-income, first-time mothers as provided for in the Nurse Home Visitor Program Act, section 25-31-101, et. Seq., C.R.S., as amended, and administered by the CDPHE. For these services, Weld County will receive an amount not to exceed $342,758.00 for third term of the agreement, July 1, 2002 through June 30, 2003. This funding will be used to support health, education and other resources for new young mothers during pregnancy and the first years of their infants' lives under program guidelines. WCDPHE will collaborate with multiple community agencies in implementing this program. I recommend your approval of this task order renewal letter. Enclosure 2002-1331 Hello