HomeMy WebLinkAbout20022399.tiff RESOLUTION
RE: APPROVE VIOLENCE AGAINST WOMEN ACT (VAWA) GRANT APPLICATION FOR
VICTIM/WITNESS PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Violence Against Women Act (VAWA)
Grant Application for the Victim/Witness Program from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the 19th
Judicial District Attorney's Office, to the Colorado Department of Public Safety, Division of
Criminal Justice, with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the VAWA Grant Application for the Victim/Witness Program from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado
Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of September, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
��` WELD COUNTY, COLORADO
a.
ATTEST: Lill
'� �I; f .atR1' EXCUSED
!' `►vi Gle ad, Chair
Weld County Clerk tot
` . ; j David . g, Pro-Te
BY: �1i!)!! !I!�1.
Deputy Clerk to the Board
. J Geile
A O ED AS RM: >!t
illiam H. Jer e
ounty Attornel
Robert D. M den
Date of signature: Ito
2002-2399
CCC DA0017
Colorado Department of Public Safety
Division of Criminal Justice (DCJ)
Office for Victims Programs
700 Kipling Street, Suite#1000
Denver, CO 80215
FFY 2002 S.T.O.P. VIOLENCE AGAINST WOMEN ACT (VAWA)
Grant Period April 1, 2003 - March 31, 2004
FFY 2003 SEXUAL ASSAULT PREVENTION FUNDS (SAPF)
Grant Period May 1, 2003 - April 30, 2004
STATE VALE PROGRAM
Grant Period(July 1,2003-June 30,2004)
VICTIMS OF CRIME ACT(VOCA)
Applications will be accepted in the Spring,2003
VOCA is not currently accepting applications
VAWA and SAPF
GRANT APPLICATION
Applications are due at DCJ
by 3:00 p.m. September 13, 2002
Late applications will NOT be accepted.
FOR INFORMATION AND QUESTIONS,PLEASE CONTACT:
VAWA Betsy Anderson (303)239-5703 e-mail:betsy.anderson@cdps.state.co.us
Karen Dechant (303)239-4662 e-mail: karen.dechant@cdps.state.co.us
Sexual Assault Betsy Anderson (303)239-5703 e-mail:betsy.anderson@cdps.state.co.us
Prevention Funds
State VALE Rebecca Oakes (303)239-4497 e-mail: rebecca.oakes@cdps.state.co.us
VOCA Rob Gallup (303)239-4529 e-mail: robert.gallup@cdps.state.co.us
Tony Tilger (303) 239-4440 e-mail: anthony.tilger@cdps.state.co.us
Toll free outside Denver/Metro area 1-888-282-1080
Please read Announcement of Funds Availability and Instructions before completing this document.
2002-2399
grvawa.doc
SECTION A: Agency Information(All Applicants)
Please do NOT change format of table or application.
I.APPLICANT AGENCY: District Attorney's Office, 19th Judicial District DCJ USE ONLY
Division or Unit(if applicable): Victim/Witness Program App#22-VW- -
Mailing Address: P. O. Box 1167 App#23 -SA - -
Street Address: 915 Tenth Street Grant It
Citv/Town: Greeley Zip Code: 80632 Award$
County: Weld County Judicial District: 19th New Applicant Agency
Phone#: (970)356-4010 Fax#: (970)352-8023 Continuation Applicant Agency
E-Mail Address: GLRathke@netscape.net
Federal Employer I.D.Number: 84-6000813
2. CONTACT PERSON: Gary L. Rathke Position: Comm.Prog. Admin.,V/W
Phone#: (970)356-4010,ext.4747 I Fax# : (970)352-8023 Email: GLRathke@netscape.net
3. FUNDS REQUESTED: I $10,832.00
4. APPLYING FOR: (Please Check Only One Program Box)
I ^I VAWA n SAPF n STATE VALE n VOCA
SECTION B:Project Narrative
5. BRIEF PROJECT TITLE: I Domestic Violence Court Project
6. BRIEF PROJECT SUMMARY:
This project provides prosecution-based assistance,using a vertical-prosecution model,to victims of domestic violence involved in
the Criminal Justice System, especially those individuals having contact with the domestic violence"fast-track" court. Using a staff
that is bilingual,in English and Spanish, and in cooperation and collaboration with law enforcement and other victim service
agencies,this project provides daily assistance to domestic violence victims throughout the court process(e.g., advisements,bond
hearings,pleadings,trials, sentencings, etc.), including outreach, education, support, communication facilitation(e.g., with
prosecutors,etc.),information and referral,restraining orders, safety planning,victim impact statements,restitution requests,et al.
7. DESCRIPTION OF PROJECT FOR WHICH FUNDS ARE BEING REOUESTED.
The Victim/Witness Program,in the Nineteenth Judicial District Attorney's Office, is the only prosecution-based program serving
victims of domestic violence involved in the Criminal Justice System in its jurisdiction,Weld County. The District Attorney's Office
uses a vertical-prosecution model in the domestic violence"fast-track"court, and the Victim/Witness staff,which is bilingual, in
English and Spanish,works directly with the prosecutors and victims throughout the court process(e.g.,advisements,bond hearings,
pleadings,trials, sentencings, etc.). The proposed VAWA project will enable the Victim/Witness Program to maintain and enhance
its current level of services being provided to domestic violence victims,especially those individuals having contact with the domestic
violence"fast-track"court,by providing a portion of the total funding needed to support direct-service and volunteer-coordination
positions. Since the inception of the domestic violence court,the Victim/Winless staff has had more direct contacts with domestic
violence victims, and many contacts are made with these victims within 24 hours after the criminal incident. Working in cooperation
and collaboration with law enforcement and victim service agencies,the Victim/Witness staff provides victims of domestic violence
with comprehensive services, including the following: making outreach contacts with the victims on the day of the in-custody
advisement and bond hearing;offering victims education and support throughout the court process;helping to facilitate victim
communication with the prosecutors,the courts,etc.;providing information and referral to victims concerning available services,
including shelter,legal aid, Crime Victim Compensation,etc.;informing victims about criminal and civil restraining orders;helping
victims with various issues related to personal safety;providing victims with victim impact and restitution information and assisting
them, as requested,to complete these forms; and providing other related services.
grvawa.doc 2 Revised 06/02
SECTION C: VAWA/SAPF Goals and Objectives
Please do NOT change format of table or application.
8. GOALS AND OBJECTIVES FOR THIS PROJECT(Important: See instructions first)
DCJ USE Only
%Categories LE _Pros _Victim Sery Courts Mixed Discretionary
VAWA APPLICANTS ONLY
8 a. Federal Purpose Areas and State Priorities:
/ Federal Purpose Areas:(check all that apply) / State Priorities:(check all that apply)
Training � '.. Courts
Specialized Units V Access
Policies,Protocols,Orders V Training
Coordinated Response Advocacy
Older&Disabled Women Sexual Assault
Victim Services Restraining Orders
Stalking V Systems Improvement
Indian Tribes J Underserved Area or Population
Dating Violence
VAWA and SAPF APPLICANTS
8 b. Need for the Project: (in the space provided,briefly list up to 5 reasons why there is a need for this project in your
community).
1. Project is the only prosecution-based program working with domestic violence victims in the 19th Judicial District.
2. Project provides d.v.victims with coordinated and comprehensive services throughout the court process.
3. Project has key role in promoting a positive System response to d.v.(e.g.,defendant containment, victim safety,etc.).
4. Project serves a large rural area,with a sizeable Latino population,and helps to promote access to court,prosecutors,etc.
5. Project provides training concerning victim services and domestic violence for agencies throughout the District.
VAWA APPLICANTS ONLY
8 c.Victim Services Activities
Estimate the number of Adult Female Victims to be served by this project for each Type of Crime,Service,and Underserved
Area. SEst#is the number of Adult Female Victims Only).
Esti/ Type of Crime Est# Services Est# Underserved Area
20 Sexual Assault Crisis Hotline Previous Lack of Access
1,000 Domestic Violence 200 Counseling/Support 1,000 Rural Women
Stalking 1,000 Referral 5 Elderly Women
Dating Violence Shelter/Safehouse Immigrant Women
Other Violent Crimes: 1,000 Specialized Prosecution, 400 Cultural,Language,Ethnic
Law Enforcement or Minority
Probation Advocacy
Transitional 5 Disabled
Housing/Services
Civil Legal Advocacy Native American
200 Assistance Obtaining Other:
Restraining Orders(crim.)
Other:
grvawa.doc 3 Revised 06/02
VAWA/SAPF APPLICANTS-Please do NOT change format of table or application.
8. (Continued) GOALS AND OBJECTIVES FOR THIS PROJECT:
8 d.VAWA APPLICANTS ONLY Training Activities and Topics of Training (Complete if applicable to your project)
Est # Est.#is the number Individuals to be Trained / Topic of Training(check all that apply)
Judges Sexual Assault
Other Court Personnel 4 Domestic Violence
Law Enforcement(Officers or Deputies) Stalking
Law Enforcement(Victim Assistants) Dating Violence
Prosecutors ,4 Restraining Orders
Prosecution-Based Victim Assistants
Non-Profit Victim Service Providers
Probation Personnel
Parole Personnel
Other:volunteers
VAWA APPLICANTS ONLY
8 e.Systems Improvement Activities of Project (If applicable to your project,check any that apply)
Specialized Law Enforcement Sexual Assault Unit
Specialized Law Enforcement Domestic Violence Unit
Specialized Domestic Violence Prosecution Unit
Specialized Sexual Assault Prosecution Unit
Specialized Domestic Violence Probation Unit
Multi-Disciplinary Coordination(i.e.,Task Forces,Coordinating Council,SART)
Other (Specify):
VAWA APPLICANTS ONLY
8 f. CHECK ONE of the following: (See Instructions for additional details.)
This is a CONTINUATION application requesting funding for the same project components as were funded for the
VAWA FFY2001 grant award period.
This is a CONTINUATION application requesting funding for the same project components as were funded for the
VAWA FFY2001 grant award period PLUS NEW PROJECT COMPONENTS which were not previously funded.
This is a NEW application.My agency did not receive VAWA funding for the FFY2001 grant award period.
SAPF APPLICANTS ONLY
8 g. This project is: (Check any that apply)
Professional education for individuals who work with youth
Prevention education program
grvawa.doc 4 Revised 06/02
VAWA/SAPF APPLICANTS-Please do NOT change format of table or application.
8. (Continued) GOALS AND OBJECTIVES FOR THIS PROJECT:
8 d.VAWA APPLICANTS ONLY Training Activities and Topics of Training (Complete if applicable to your project)
Est # Est.#is the number Individuals to be Trained / Topic of Training(check all that apply)
Judges Sexual Assault
Other Court Personnel \/ Domestic Violence
Law Enforcement(Officers or Deputies) Stalking
Law Enforcement(Victim Assistants) Dating Violence
Prosecutors I Restraining Orders
Prosecution-Based Victim Assistants
Non-Profit Victim Service Providers
Probation Personnel
Parole Personnel
Other: volunteers
VAWA APPLICANTS ONLY
8 e.Systems Improvement Activities of Project (If applicable to your project,check any that apply)
Specialized Law Enforcement Sexual Assault Unit
Specialized Law Enforcement Domestic Violence Unit
Specialized Domestic Violence Prosecution Unit
Specialized Sexual Assault Prosecution Unit
Specialized Domestic Violence Probation Unit
Multi-Disciplinary Coordination(i.e.,Task Forces,Coordinating Council,SART)
Other (Specify):
VAWA APPLICANTS ONLY
8 f. CHECK ONE of the following: (See Instructions for additional details.)
This is a CONTINUATION application requesting funding for the same project components as were funded for the
VAWA FFY2001 grant award period.
This is a CONTINUATION application requesting funding for the same project components as were funded for the
VAWA FFY2001 grant award period PLUS NEW PROJECT COMPONENTS which were not previously funded.
J This is a NEW application.My agency did not receive VAWA funding for the FFY2001 grant award period.
SAPF APPLICANTS ONLY
8 g. This project is: (Check any that apply)
Professional education for individuals who work with youth
Prevention education program
grvawa.doc 4 Revised 06102
VAWA/SAPF APPLICANTS-Please do NOT change format of table or application.
8 h. (Continued) GOALS AND OBJECTIVES: LIST THE SPECIFIC GOALS AND OBJECTIVES FOR YOUR PROJECT
HERE.Please include no more than 3 goals with no more than 3 objectives each. All goals and objectives must fit on this page(multi-
agency& multi project applicants may attach additional page(s)). See instructions for more information on Goals and Objectives.
Write the word"NEW"in front of any goals and objectives associated with NEW project components.
GOAL1.This project will provide to domestic violence victims direct services that will assist them with their emotional and
physical needs in order to stabilize their lives, to provide for a measure of safety and security,and to enhance their experience with
the criminal justice system.
OBJECTIVE 1. During the grant year,this project will provide direct services to at least 1,000,an unduplicated number,victims
of domestic violence.
OBJECTIVE 2. During the grant year,this project will provide domestic violence victims with an estimated 3,500 services,an
unduplicated count per service,including the following: crisis counseling, follow-up,information and referral(in person),criminal
justice support and advocacy,emergency financial assistance,Victim Compensation assistance,personal advocacy,telephone
contact,and others.
OBJECTIVE 3. During the grant year,this project will help approximately 300 victims with extensive safety-planning assistance,
including risk-level inquiries,needs assessment,emergency financial assistance,information and referral, and so forth.
GOAL 2. This project will work within the community and criminal justice system in order to ensure that domestic violence
victims readily receive comprehensive services,to promote domestic violence victim safety,to effectively contain domestic
violence perpetrators,and to attain the effective and expeditious prosecution of domestic violence crimes.
OBJECTIVE 1. During the first quarter of the grant period,this project will develop certain policies,procedures and other
materials that are intended to guarantee that domestic violence victims being served receive comprehensive services, to assure that
victim safety receives a predominate consideration, and to serve as an educational tool for staff,prosecutors and others;
furthermore,these documents will be reviewed and revised as necessary,and other efforts will be pursued throughout the grant year
in an effort to maximize the total system's responsiveness to domestic violence.
OBJECTIVE 2. During the grant year, this project's staff will work in cooperation and collaboration with other community
group's and agencies(e.g.,Weld County Domestic Violence Coalition,Weld County Coordinating Committee for Victims of
Crime, et al)in their efforts to improve and coordinate the provision of comprehensive and meaningful services for all crime
victims,including victims of domestic violence.
OBJECTIVE 3. During the grant year,the project's staff will provide training,including specific information concerning domestic
violence,to 15 separate law enforcement, victim service,and other agencies and groups.
GOAL 3. This project will strive, within the 19`6 Judicial District,to promote domestic violence victims' access to the criminal
justice system through various culturally sensitive efforts to increase victim participation in the system and to guarantee victim
rights.
•
OBJECTIVE 1. During the grant year, about 1,000 notices, an unduplicated count,will be provided to victims of domestic
violence in English or Spanish, if requested, informing them of their rights as victims, soliciting victim impact and restitution
information, offering a detailed list of services available,and the like.
OBJECTIVE 2. During the grant year,bilingual,in English and Spanish, staff members will be available to all victims of
domestic violence in order to provide needed assistance,including providing all of the comprehensive services listed above;
furthermore, it is estimated that Spanish will be the main or sole language spoken by nearly 150 of the domestic violence victims
served,and that at least 400 of the total domestic violence victims served will be a cultural or ethnic minority(predominately
Latino).
grvawa.doc 5 Revised 06/02
SECTION D: Budget Information(All Applicants)
Please do NOT change format of table or application.
Continuation Applicants fill out Sections 1,2 and 3. / New Applicants fill out Section 2 only.
9. BUDGET REQUEST DCJ Use Only: Application#22-VW - /Application#23-SA- - .
Continuation Applicants Continuation
(Section 1) " ALL APPLICANTS ,LI
;,
41 Applicants with
(Section 2) iii NEW project
New,continuation,and continuation applicants with new I I components
I components describe 100% of your request in this section. j (Section 3)
illCurrent Grant Award REQUESTED BUDGET Note NEW costs
FFY 2001 VAWA or FFY 2002 SAPF FFY2002 VAWA or FFY2003 SAPF in this column
PERSONNEL PERSONNEL(Employees of the applicant agency)
Employee/Job Position Employee/Job Position
$ Koeltzow, Community Services Counselor II $3,636 $
$ Blakely,Community Services Technician $2,735 $
$ Gailitis,Community Services Technician $1,236 $
$ Soltes,Community Services Technician $1,367 $
$ $ $
$ $ $
$ $ $
$ $ $
FICA,Ret.&Fringe $ FICA,Retirement&Fringe Benefits $ 1,858 $
Subtotall$ Subtotal$10,832 $
SUPPLIES AND OPERATING SUPPLIES AND OPERATING EXPENSES(communications, Note NEW costs
EXPENSES copying,rent,phone,tuition,registration fees&other items in this column
under$5,000)
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
Subtotall$ Subtotall$ $
IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem,etc.) Note NEW costs
$ $ $
$ $ $
$ $ $
Subtotall$ Subtotall$ $
EQUIPMENT EQUIPMENT(items which cost over$5,000 each) Note NEW costs
$ $ $
$ $ $
Subtotall$ Subtotall$ $
PROFESSIONAL SERVICES PROFESSIONAL SERVICES Note NEW costs
$ $ $
$ $ $
$ $ $
Subtotall$ Subtotal$ $
TOTAL FUNDS: $ TOTAL FUNDS REQUESTED: $10,832 $
grvawa.doc 6 Revised 06/02
VAWA/SAPF APPLICANTS-Please do NOT change format of table or application.
10. MATCHING FUNDS BUDGET: List the total matching funds(if required). VAWA APPLICANTS THAT ARE NON-
PROFIT,NON-GOVERNMENTAL VICTIM SERVICE AGENCIES ARE NOT REQUIRED TO PROVIDE LOCAL
MATCHING FUNDS FOR THIS PROJECT(unless a portion of the dollars being requested is for law enforcement,
prosecution or court agencies.) STATE VALE AND SAPF APPLICANTS ARE NOT REQUIRED TO PROVIDE
MATCHING FUNDS. See instructions for more detail.
PERSONNEL(Employees of the applicant agency)
Employee/Job Position
Karol Koeltzow, Comm. Srvs. Courts. II($1,212),Corinna Blakely, Comm. Srvs.Tech. ($912),Chrisine Gailitis, $
Comm. Srvs. Tech. ($412), and Doris Soltes, Comm. Srvs. Tech. ($456) $2,992
FICA,Retirement&Fringe Benefits r$ 619
Subtotal l$3,611
SUPPLIES AND OPERATING EXPENSES(communications,copying, rent,phone,tuition,registration fees&other items
under$5,000)
Subtota '$
OTHER: In-State Travel,Equipment and/or Professional Services (specify)
$
$
Subtotal](I$
TOTAL MATCHING FUNDS:$5
SOURCE OF MATCH: Local VALE grant& adm. &CVC adm. CASH: $3,611 N-KIND: $ 0
11. GRANT BUDGET SUMMARY: This chart summarizes all dollars by category. All applicants should fill out pertinent
sections. If your project is not required to provide matching funds,leave match columns blank.
BUDGET CATEGORIES Funding Request In-Kind Match Cash Match TOTALS
Personnel $10,832 $ 0 $3,611 $14,443
Supplies and Operating
Travel
Equipment
Professional Services
TOTALS $10,832 $ 0 $3,611 $14,443
Funds Requested Match Total Total Project Cost
(cash match+in-kind match)
$10,832 $3,611 $14,443
grvawa.doc 7 Revised 06/02
VAWA/SAPF APPLICANTS-Please do NOT change format of table or application.
12. BUDGET DETAIL AND JUSTIFICATION: (Do not exceed the two pages allowed for this budget narrative.) Please
provide the following information for each budget category:
PERSONNEL REQUEST: (Also,if you are using personnel or in-kind volunteers as match,please describe here.)
a. Please explain how you arrived at the cost of the salaries and benefits you are requesting:
In 2001,application was made to VOCA requesting$39,821 to cover Personnel Costs;however,VOCA only approved$28,989 of
the funds requested,beginning on 01/01/02,or$10,832 less than was requested. The primary reason for the total funding request
sent to VOCA was to upgrade one part-time position to full-time, a move deemed necessary to respond to increased victim contacts,
primarily in the domestic violence court. The level of funding received from VOCA was only sufficient to maintain existing staff
levels. Therefore,the decision was made to fund the increased staff coverage with a reserve of accrued administrative funds, a
short-term strategy,while other sources of sustaining funding were sought.
b. Please provide the following ADDITIONAL information on the positions for which you are requesting funding.
Employee/Job Position Requested No.Hours No.Hours If THIS grant funding If THIS grant funding
per week per week will not pay for the will not pay for the
requested this position entire position,what is entire position,what is
from THIS works in the SOURCE of other the AMOUNT of other
grant total. funds that will be used to funds that will be used
funding. pay for the rest of this to pay for the rest of
position? this position?
Koeltzow,Community Srvs. Couns.II 4.0 40 VOCA,VALE&CVC $39,062
Blakely,Community Services Tech. 4.0 40 VOCA,VALE&CVC $27,801
Gailitis, Community Services Tech. 2.0 20 VOCA&VALE $12,863
Soltes, Community Services Tech. 2.0 20 VOCA&VALE $13,900
For EACH POSITION OR PORTION OF A POSITION you are requesting,also please answer the following:
c.Fully explain and justify(using concrete data)any increase in dollars and/or positions requested. See instructions for
more detail.
If new request,Is this a new position? If not,how was the position funded before?Have other funding sources been cut?
Explain impact of any funding cuts and,justify areas which could not sustain further cuts.
As explained above,none of the positions for which funding is being requested are new,and the request is based upon a shortfall in
VOCA funding. Currently,through the use of accrued administrative funds,all of the positions included in this request are being
fully funded;however,the use of these reserve funds is a short-term strategy while sustaining funding is found. At this time no
other source of sustaining funding has been identified, and it is hoped that VAWA while be able to provide the needed financial
support. In 2002,the increased staff coverage achieved, through the use of reserve administrative funds,has enabled the
Victim/Witness Program to enhance and expand its services in the dedicated domestic violence court, including providing staff
support to domestic violence victims at court hearings on every week day, seeking to establish phone contacts with victims prior to
"in-custody"advisement and bond hearings(usually less than 24 hours after the crime), informing victims personally at these
hearings about the Victim Rights Act,Crime Victim Compensation and other services, assisting these victims to gain copies of the
criminal restraining order,facilitating the communication of these victims with the courts and prosecutors,etc. Through the use of
the VAWA funds being requested,the Victim/Witness Program will be able to maintain its current level of services to domestic
violence victims.
grvawa.doc 8 Revised 06102
VAWA/SAPF APPLICANTS-Please do NOT change format of table or application.
12. BUDGET DETAIL AND JUSTIFICATION(CONTINUED)
d. SUPPLIES AND OPERATING REQUEST AND MATCH: Please see instructions,and fully explain and justify the need
for the current request and for any increase over the last year. Include and identify any supplies and operating used as cash
or in-kind match,if required.
Not Applicable
e. TRAVEL REQUEST AND MATCH: Please see instructions, and fully explain and justify the need for the current request
and for any increase over last year. Include and identify travel used as cash or in-kind match,if required.
Not Applicable
f. EQUIPMENT REQUEST AND MATCH: (VAWA ONLY)Please see instructions,and fully explain and justify the need
for the current request. Generally,very little equipment will be funded. Include any equipment used as cash or in-kind,if
required.
Not Applicable
g. PROFESSIONAL SERVICES REQUEST AND MATCH: Please see instructions,and fully explain and justify the need
for the current request and for any increase over last year. Include and identify any professional services used as cash or in-
kind match,if required. Please note that professional services expenditures require prior approval by DCJ(Form 16).
Not Applicable
h. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Subgrantees only.) Please identify any new costs in
this request and briefly summarize the reasons for the differences between this year's request and your most recent/current
grant award.
Identify new costs and explain cause of increase or decrease from last years request by line items.
Not Applicable
grvawa.doc 9 Revised 06/02
VAWA/SAPF APPLICANTS-Please do NOT change format of table or application.
13. TOTAL AGENCY VICTIM SERVICES/SEXUAL ASSAULT PREVENTION FUNDING THAT YOUR AGENCY IS
CURRENTLY RECEIVING.
FUNDING START DATE END DATE
AMOUNT
FEDERAL FUNDS: Month / Day / Year Month / Day / Year
VAWA funds: $ / / / /
VOCA funds: ,I, $28,989.00 i,I, 01 / 01 / 2002 I 12 / 31 / 2002
ilh
FVPSA(ACT)funds: $ / / / /
Other US Dept.of Justice funds such as
Byrne(DCSIP),Juvenile Justice,COPS, $ / / / /
Sexual Assault Prevention funds: $ , / / / /
Other Federal funds: $ / / / /
STATE FUNDS:
State VALE funds: $ / / / /
State DAAP funds: $ / / / /
Other Sate funds(e.g.general fund) , $ / / / /
LOCAL GOVERNMENT FUNDS:
Local VALE funds: Judicial Dist.: 19 $68,700.00 01 / 01 / 2002 12 / 31 / 2002
CVCNALE Admin. Judicial Dist.: 19 $70,164.00 01 / 01 / 2002 12 / 31 / 2002
Judicial Dist.: $ t / / / /
ll
Judicial Dist.: $ i / / / /
Local Government funds: Weld County $95,179.00 01 / 01 / 2002 ; 12 / 31 / 2002
$ / / ?Ir; / /
PRIVATE OR OTHER FUNDS:
Private funds: $ �ill ., / / / /
Other funds: $ / / / /
14. FUTURE FUNDING: In the remaining space,describe the steps you have taken to diversify your funding sources,and/or
incorporate this project into local funding sources,e.g.state or local government funding,and/or broad-based community support.
The Victim/Witness Program,in the 19h Judicial District Attorney's Office,works at maintaining a diverse funding base,and the
VAWA funds being requested,$10,832,will be a new source of funding, and will enable the program to maintain its enhanced level
of services to domestic violence victims. There are certain funding limitations on governmental programs such as the
Victim/Witness Program and, as a significant portion of the financial support for the program comes from"soft money"sources
(i.e.,grants awards and administrative percentages), a broad funding mix enables the program to maintain and enhance its services.
Traditionally the Board of County Commissioners has resisted increasing its relative level of financial support for Victim/Witness,
but it has recently increased it overall support for the program due in part to the Victim Rights Act. In the future,the
Commissioners may be willing to absorb additional responsibilities for funding Victim/Witness,and it is hoped that this will occur
whenever there is a reduction in the program's"soft money"funding. Furthermore, while the demands on all of the program's
funding sources are increasing and the available funds appear to be decreasing,the Victim/Witness Program will look to all of its
financial resources to absorb increased cost in the coming years(e.g.,mandated cost of living increases and step raises, etc.).
grvawa.doc 10 Revised 06/02
SECTION E: Continuation Applicants Progress Report(Continuation Applicants only)
Please do NOT change format of table or application.
15. Please provide a summary of the progress made in your proiect during time periods 1 and 2 as defined below. See
instructions for more information.
For the following time periods,please briefly summarize the progress made in meeting your prior and current grant goals
and objectives,the specific services that have been provided,changes or improvements made and/or problems
encountered. See instructions prior to filling out this section.
a. VAWA time period 1: FFY 2000 April 1,2001 -March 31,2002 or SAPF time period 1: FFY 2001 May 1,2001 -April
30,2002 (if you received funding for this period.)
Not Applicable
b. VAWA time period 2: FFY 2001 April 1,2002-Present (1"& 2°d Quarters)or SAPF time period 2: FFY 2002 May 1.
2002-Present(1"&2n°Quarters)
Not Applicable
grvawa.doc 11 Revised 06/02
SECTION F: Community Support,Networking,Coordination&Collaboration(All Applicants)
Please do NOT change format of table or application.
16. COMMUNITY SUPPORT,NETWORKING,COORDINATION AND COLLABORATION
a. LETTERS OF SUPPORT: In the appendix(see#27)please attach 3 current letters of support from referral sources or
other agencies whose support is key to your project. Below,list the agency name and person that provided the attached
letters of support. PLEASE NOTE: Letters of support will be used to help assess the level of Networking,Coordination,
Cooperation, and/or Collaboration demonstrated by your agency.(Please see instructions for important information about
support letters).
AGENCY PERSON/POSITION DCJ USE ONLY
A Woman's Place,Inc. Sharon Mitchell, Executive Director
Greeley P. D.,Victim Services Program Diana Bratton,Coordinator
Sexual Assault Survivors, Inc. Anpeytu Raben,Executive Director
b.(VOCA ONLY)SIGNED LETTER OF COORDINATION WITH VICTIM DCJ USE ONLY
COMPENSATION: Please attach in the Appendix. See instructions for example.
c. MEMORANDA OF AGREEMENT OR UNDERSTANDING: List the agencies with which you have active memoranda
of understanding or agreement regarding coordination and provision of services. If necessary,please summarize to fit
space. Do not attach the memoranda to the application,but have available upon request.
A Kid's Place/CASA of Weld County Greeley Police Dept.,Victim Services Program
A Woman's Place,Inc. Partners of Weld County
Area Agency on Aging,Weld County 19th Judicial Probation Dept.,Victim Services Program
Assault Survivors Assistance Program,Univ. of No. Colo. Sexual Assault Survivors,Inc.
Child Advocacy Resource&Education South Weld Victim Services Program
Colorado Legal Services Weld County Legal Services
REFERRALS: (if applicable)
d. List the agencies/individuals who make referrals to your program: (List only the most frequently referring
agencies/individuals,no more than 10.)
(1)A Kid's Place/CASA of Weld County,(2)A Woman's Place, Inc.,(3)Greeley Police Dept.,Victim Services Program,(4) 19th
Judicial District Attorney's Office,(5) 19th Judicial District Probation Dept.,Victim Services Program, (6)North Colorado Medical
Center,(7)Sexual Assault Survivors,Inc., (8)South Weld Victim Services Program, (9)Weld County Department of Social
Services,and(10)21 Law Enforcement Agencies in Weld County.
•
e. List the agencies to which you make referrals for victims served by your agency: (List only the most frequently used,no more
than 10.)
(1)A Woman's Place, Inc., (2)Catholic Charities,Northern,(3)Child Advocacy Resource&Education(CARE), (4)Colorado
Legal Services,(5)Greeley Police Department,Victim Services Program,(6) 19th Judicial District Probation Department,Victim
Services Program,(7)North Range Behavior Health Center,(8)Sexual Assault Survivors,Inc., (9)South Weld Victim Services
Program,and(10)Weld County Department of Social Services.
grvawa.doc 12 Revised 06/02
VAWA APPLICANTS ONLY-Please do NOT change format of table or application.
17. CULTURAL COMPETENCY PLAN:VAWA applicants are asked to supply a plan to provide culturally competent
services to meet identified needs of racial,cultural and ethnic minority populations. The definition of cultural competence
is: planning to effectively deliver services in a context that is meaningful to the individual's culture. Please describe: 1)the
diverse needs in your community,2)mechanisms you will utilize to assess and address the needs identified,3)describe
resources available to implement your plan. Please include the minority population(s)in the community you serve,the
ethnicity of victims served, as well as ethnicity of staff,volunteers and/or board members. See instructions for further
information.
Latinos are the only statistically significant minority in the 19h Judicial District,and they are estimated to comprise 27%of the total
population(according to the U.S. Census Bureau's numbers in 2000). Generally,the number of Latino victims served equals or
exceeds the percentage in the district's general population. In order to guarantee sensitivity and relevancy in addressing the needs
of the Latino population,the Victim/Witness Program will strive to maintain some representation from this ethnic group on its staff
and boards. Furthermore,when hiring Victim/Witness staff,preference will be given to applicants who are bilingual in English and
Spanish. Currently, about 40%of the Victim/Witness staff claims Latino descent,and 30%of the total staff is bilingual in English
and Spanish.
While no other statistically significant ethnic minority population exists in the community, the Program's staff will continue to
make every effort to be relevant, accessible and sensitive to the culture, special needs and so forth of all minorities. In addition to
the approach to ethnic diversity described above,the"cultural competency"of the staff is maintained in at least the following
manner:through membership and participation in a diverse array of community groups,through staff attendance at training sessions
and workshops that are related to"cultural competency,"through in-service training and administrative support concerning
identified needs in the are of"cultural competency,"and so forth.
The Victim/Witness Program has no history of complaints concerning its ability to respond to the diverse needs of its community,
and the program initiates efforts with individuals and groups in the community in order to assess and address issues and needs
related to"cultural competency."
VAWA APPLICANTS ONLY
18. VICTIMS RIGHTS ACT(See instructions for more information.)
a. Training: What training does your agency provide to direct services staff and volunteers about giving information to the
victim on their rights under the Colorado Constitution?
All staff,paid and volunteer,are asked to read the Colorado statutes concerning victim rights,and they are given copies of
pamphlets summarizing these rights as a resource. In addition,all staff members are asked to attend at least one training outside of
the Victim/Witness Program,as soon after employment as possible,concerning victim rights and the Victim Rights Act.
b. Date of the last training: 11/2002 Training provided by: COVA
c. How do you notify victims of their rights under the Victims Rights Act?
(1)V/W provides written notices to all victims designated in VRA, including brochures describing VRA, concerning the filing of
charges,victim impact statements,restitution, et al. (2)Prior to each critical stage in the court process V/W notifies these victims
by mail and/or phone. (3)V/W staff personally provides D V victims attending hearings with VRA information and other services.
d. How do you document that such notification has been given,if appropriate?
Documentation of all VRA notifications is maintained in at least the following places: (1)on the outside of the criminal case files,
and(2)in the data base of the DA" computer system(i.e., each criminal case filed by the DA's Office has a computer record,
including a screen for tracking VRA notices).
e. Does your agency have a statutory mandate to notify victims under the Victims Rights Act? X Yes n No
f. List the approximate number of notifications made by your agency each year. 18,000
g. Does your agency have a victims' rights brochure that is distributed to victims? X Yes n No
*If yes,please attach one copy in the appendix of the grant application.
h. In what languages is your victims' rights act brochure available?
English and Spanish
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VAWA APPLICANTS ONLY-Please do NOT change format of table or application.
19. VICTIM COMPENSATION(See instructions for more information.]
a. How does your agency regularly inform victims of the Victim Compensation program and assist them in applying when
appropriate?
The Victim/Witness Program provides information to crime victims concerning Crime Victim Compensation(CVC)in at least the
following ways: CVC brochures, in English and Spanish, are distributed at various locations throughout the Judicial District; CVC
applications and training is provided to victim service agencies in the District;primary and secondary victims,whether English or
Spanish speaking,are helped to complete CVC application forms,as requests are received;the V/W staff helps crime victims to
receive emergency financial assistance, whenever appropriate; information concerning CVC is provided to all victims when they
receive their initial VRA documents;regular training concerning CVC is provided to law enforcement,community groups and other
agencies;the V/W staff responds to all requests for information concerning CVC that are received; and the program's staff provides
administrative, clerical and legal support for the CVC program and its board.
b. Are there any major issues that hinder victim assistance programs in assisting crime victims in filing for Victim
Compensation benefits and understanding eligibility?
None
c. Are any of the services provided by your agency eligible for Victim Compensation reimbursement? n Yes n No
List services:
None
d. Please describe how your agency tracks funds and services to ensure that it is not using VAWA funds to provide services
which could be or have been paid for by Victim Compensation.
Not Applicable
e. Does your a ency regularly conduct/receive Victim Compensation training for direct services staff or volunteers?
X Yes No
Date of last training: ongoing Training provided by: Crime Victim Compensation staff, including Gary Rathke,et al
grvawa.doc 14 Revised 06/02
SECTION G: Evaluation(All Applicants)
Please do NOT change format of table or application.
20. EVALUATION: Describe how you will evaluate the PROCESS and OUTCOME of this project. (Please see instructions.)
In this evaluation narrative,please be sure to address the following VAWA-required elements- 1. Specifically define the
product/outcome/impact you intend to achieve;2. Explain how you will document the PROCESS activities(progress on
objectives);3. Explain how you will collect the information regarding the product/outcome/impact;4. Explain how you will provide
a summary of this information to DCJ; 5. If you have victim service objectives, describe how you will track the number of
individuals seeking services who could not be served by this project.
(1) Product/Outcome/Impact. The project expects to develop policies and procedures that will standardize the Victim/Witness
staff's approach to working with domestic violence victims, and once this protocol is developed it will be used as a training
tool with the V/W staff,prosecutors, law enforcement,the Court, and others. In addition,the project will facilitate victims
participation in the domestic violence Court process,promote victim safety and offender containment,ensure that mandated
elements of the VRA are provided,and accomplish all of the goals and objectives established for this project.
(2) Process Documentation. The project's process for achieving its goals and objectives will be documented in the reports
generated each quarter.
(3) Information Collection. Information regarding the product/outcome/impact will be collected and sorted manually on standard
forms according to victim,crime and quarter. In addition,the projects effectiveness and efficiency will be monitored through
antidotes from clients,staff and others, and through the use of various satisfaction surveys that have been developed.
(4) Summary Reports. On a quarterly basis the statistical data collected will be analyzed and evaluated in relationship to the
project's goals and objectives,and this information will be reported to DCJ in the following terms: a)quarterly performance,b)
year-to-date performance, and c)percentage of objectives. These quarterly and year-to-date reports will include a narrative
describing any summary and noteworthy information. Furthermore, financial and other information will be reported on the
standard DCJ forms.
(5) Individuals Not Served. Essentially,all individuals seeking services from the Victim/Witness Program will receive some
services;therefore,there is no need for the program to track the number of individuals seeking services who could not be
served by this project.
grvawa.doc 15 Revised 06/02
SECTION II: Financial Management (All Applicants)
Please do NOT change format or table or application.
21. FINANCIAL MANAGEMENT: Please answer the following questions.
a. Please provide the date of your last independent audit or financial review: 12/31/2001
Enclose one copy of your most recent audit or financial review,including any management report or other auditor
comments,with your set of applications.
b. Does your agency expend over$300,000 from combined federal sources in a year? n Yes X No
c. Please respond to the following questions about whether your accounting system meets the criteria for managing
federal/state grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through
other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the agency's responsibility
to meet all federal and state requirements for these grant funds.)
N Yes No Does your accounting system separate ALL revenues and expenditures by funding source?
Does your system track revenues and expenditures for each grant award separately
Yes No through a sub-ledger system?
Does your system allow expenditures to be classified by the broad budget categories listed
Yes No in the approved budget in your grant,i.e.Personnel,Supplies and Operating,Travel,
Equipment and Professional Services?
J Yes No Do you reconcile sub-ledgers to your general ledger at least monthly?
Yes No N.A. Do you mark your invoices with the grant number?
Do you maintain time sheets,signed by the employee and supervisor for each employee
Yes No paid by DCJ grant funds?
If your grant requires a match,does your accounting system clearly identify the funds and
Yes No N/A amount used as a cash match?
If your grant requires a match and you are using in-kind match such as volunteer hours,
have you clearly documented how you are keeping track of the match that you are
Yes No N/A reporting on your quarterly financial 1-A report?
J Yes No Do you have written financial policies and procedures in place?
Do you have accounting internal controls in place,such as separation of duties,two
Yes No signatures on certain checks,reconciliations or other reviews?
For Continuation Applicants only.
Yes No Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
Yes No Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
d. If you answered NO to any of the questions above,please provide an explanation.
Not Applicable
22. FEDERAL REPORTING INFORMATION: FY 2002 VAWA Subgrantees will receive a Statistical and Performance
Report(SAPR)document for completion with their Statement of Grant Award(SOGA).
grvawa.doc 16 Revised 06/02
SECTION J: Supplemental Pages for New Applicants Only
Please do NOT change format of table or application.
23. NEW APPLICANTS ONLY(New Applicants are those whose agencies are not currently receiving VAWA funds.)
a. PLEASE CHOOSE ONE:
Start a new project.
Expand or enhance an existing project not funded by these funds in a previous year.
b. AGENCY DESCRIPTION AND HISTORY: Please include the capacity of the agency to provide the services outlined
in this application.
From its inception the Office of the District Attorney, in the Nineteenth Judicial District or Weld County, has been responsible
for the prosecution of those individuals who violate state statutes within it jurisdiction. Over the years this prosecutorial role has
led to the establishment of certain functional divisions with the District Attorney's Office, including the district,county and
juvenile court trial divisions,the clerical division,the investigation and consumer-fraud division,and the juvenile diversion
program. Additionally, in 1980,the Victim/Witness Program was begun in the District Attorney's Office.
Since its creation, the role of Victim/Witness has evolved to include at least the following significant activities: soliciting victim
impact statements and restitution requests,offering a Courtroom Assistance Program,administering the Crime Victim
Compensation Program, assisting the Victim Assistance and Law Enforcement Board,providing Victim Rights Act notifications,
and offering a wide range of other services in support of crime victims and witnesses(e.g.,crisis counseling,criminal justice
assistance,personal support,relevant education, emergency financial help, HIV notices, and other services). In September,2001,
the 19th Judicial District added a dedicated domestic violence court in the Weld County Centennial Center,and this change has
significantly increased the quality and quantity of Victim/Witness staff contacts with domestic violence victims.
In its request for VOCA funding in 2002,the Victim/Witness Program requested$10,832 more than was received in order to help
fund the upgrading of one position from part-time to full-time. Ultimately the increased staff coverage being requested was
intended to enable the program to respond to the demand and opportunity for victim services associated with the domestic
violence court. While VOCA did not provide full funding,the services were enhanced by depleting some reserve funds.
c. STATEMENT OF NEED FOR THE PROPOSED PROJECT: (Problem Statement,please see instructions first.1
The Victim/Witness Program, in the Nineteenth Judicial District Attorney's Office, is the only prosecution-based program serving
victims and witnesses of crime in its jurisdiction,including those involved in the domestic violence court. Furthermore,as the
Nineteenth Judicial District is a very large rural jurisdiction, covering over 4,000 square miles,as the district has 21 separate law
enforcement agencies,and as its population is estimated to exceed 170,000,the Victim/Witness Program has a unique and central
role in serving crime victims and witnesses in the judicial district.
The Victim/Witness Program's unique and central role extends to its work with more than 1,500 domestic violence victims each
year. First, working in such a large and predominately rural jurisdiction,the Victim/Witness is often the first and is generally a
critical provider of comprehensive services to all domestic violence victims having contact with the criminal court process.
Second, since the establishment of the dedicated domestic violence court,Victim/Witness staff contacts with domestic violence
victims are sought on week days within 24 hours of the criminal incident,and further contacts are initiated throughout the entire
court process. Third, in cooperation and collaboration with other victim service providers,Victim/Witness is uniquely able to
provide domestic violence victims with coordinated and comprehensive services throughout the court process. Fourth,through its
direct contacts with the District Attorney's Office,Court and law enforcement officials, Victim/Witness staff members have a key
role in promoting a positive Criminal Justice System response to involved domestic violence victims, including advocating
defendant containment,promoting victim safety, etc. Fifth, as the Victim/Witness Program has a staff that is bilingual and
bicultural,its staff is able to promote victim access to the Court,prosecutors,and so forth. Sixth, working within the District
Attorney's Office,Victim/Witness administration and staff members are in a good position to seek positive and proactive changes
in working with domestic violence victims so that the entire Criminal Justice System is more responsive and effective in meeting
their needs. Finally,the Victim/Witness administration and staff are continually developing policies,procedures and training
materials,and are providing training and resources to agencies throughout the district.
grvawa.doc 17 Reused 06/02
(Continued) NEW APPLICANTS ONLY
Please do NOT change format of tables or application.
24. WORKPLAN FOR ACHIEVEMENT OF GOALS AND OBJECTIVES: (See instructions.)
As the project is already in place,using a limited reserve of excess administrative funds to make for the$10,832 shortfall in
VOCA funding during 2002,the requested funding will enable the Victim/Witness Program to maintain the enhanced services it is
already providing to domestic violence victims; furthermore, without the requested funding, it is expected that cutbacks in these
services will be the eventual outcome. Therefore,if the requested funding is received,the Victim/Witness staff will be able to
immediately to achieve all of the goals and objectives established. In addition,Victim/Witness administration and staff are
already in the process of developing a complete set of policy,procedures and other materials(e.g., staff checklist, domestic
violence letter,in English and Spanish,etc.)relating to the domestic violence court, and, if sustaining funding is received,most of
these initiatives will be completed and implemented no later than January, 2003.
•
grvawa.doc 18 Revised 06/02
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 1 of 8
Special Provisions&Certified Assurances must remain attached to the application
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
Inter-Governmental Grant
Grant to a Colorado State Agency
Grant to a Unit of Local Government,Tribal Government,or Special District.
Grant to a Non-Profit,Private Organization(Non-Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination
with affected agencies;and, that the applicant will read,understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant
conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal
Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM:
Violence Against Women Act Funds (VAWA). From the United States Department of Justice, Office of Justice Programs, under federal
statutory authority 42 U.S.C., Chapter 46, Section 3711, et seq.,as amended, and under applicable program rules and regulations established by the
federal program office.
Sexual Assault Prevention Funds(SAPF). From the United States Department of Health and Human Services,Centers for Disease Prevention,
Preventive Health and Health Services Block Grants, under federal statutory authority Title I of the Omnibus Crime Control and Safe Streets Act of
1968,42 U.S.C. 3701,et.seq., as amended,and under applicable program rules and regulations established by the federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
1. CONTROLLER'S APPROVAL.CRS§24-30-202(1)
This subgrant award shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such
assistant as may be designated.
2. FUND AVAILABILITY.CRS§24-30-202(5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose
being appropriated,budgeted, and otherwise made available.
3. INDEMNIFICATION.
FOR NON-INTERGOVERNMENTAL GRANTS ONLY:
a. The Subgrantee shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or
omission by the Subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant
award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. Indemnity: To the extent required by law, the Subgrantee shall indemnify, save, and hold harmless the State against any
and all claims,damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any
act or omission by the Subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this
subgrant award.
c. No term or condition of this grant shall be construed or interpreted as a waiver, express or implied, of any of the
immunities,rights,benefits,protection, or other provisions for the parties, of the Colorado Governmental Immunity Act,
Section 24-10-101, et seq., C.R.S. or the Federal Tort Claims Act, 28 U.S.C. 2671, et seq. as applicable, as now or
hereafter amended.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 2 of 8
Special Provisions&Certified Assurances must remain attached to the application
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR ANY AGENT, SUB-
CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR
EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY WHEN DUE ALL REQUIRED
EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT.
SUBGRANTEE ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE OR THIRD PARTY PROVIDES SUCH COVERAGE
AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT
HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR
UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL
SERVICES, SUBGRANTEE SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF
SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW.
SUBGRANTEE AGENCY SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES, INDEPENDENT SUB-
CONTRACTORS AND AGENTS.
5. NON-DISCRIMINATION.
The Subgrantee agrees to comply with the letter and the spirit of all applicable state and federal laws respecting
discrimination and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution, and enforcement of this subgrant.Any provision of this subgrant, whether or not incorporated herein by reference,
which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any
action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of
this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant, the Subgrantee shall strictly adhere to all applicable federal and State
laws,rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET.CRS§24-30-202(1)& CRS§24-30-202.4
(THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:)
Pursuant to CRS 24-30-202.4(as amended),the State Controller may withhold debts owed to State agencies under the
vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of
tax, accrued interest,or other charges specified in Article 21,Title 39,CRS; (c) unpaid loans due to the Student Loan
Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment
Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is
found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.
8. EMPLOYEE FINANCIAL INTEREST.CRS§24-18-201 &CRS§24-50-507
The signatories aver that to their knowledge,no employee of the State of Colorado has any personal or beneficial interest
whatsoever in the service or property described herein.
9. SOFTWARE PIRACY PROHIBITION.(Per Gov.Owens 3-13-00 E.O.#D 002 00)
No state or other public funds payable under this subgrant shall be used for the acquisition, operation or maintenance of
computer software in violation of United States copyright laws or applicable licensing restrictions. The Subgrantee hereby
certifies that, for the term of this subgrant and any extensions,the Subgrantee has in place appropriate systems and controls to
prevent such improper use of public funds. If the State determines that the Subgrantee is in violation of this paragraph,the
State may exercise any remedy available at law or equity or under this subgrant, including,without limitation,immediate
termination of the Subgrant and any remedy consistent with United States copyright laws or applicable licensing restrictions.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 3 of 8
Special Provisions&Certified Assurances must remain attached to the application
B. GRANT REQUIREMENTS
1. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as
necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee assures that it will comply with the provisions of the current applicable Administrative Guide of the
Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and
federal laws,rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the
DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby
incorporated by reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and
financial reports to the Division. Said reports shall be provided in such form, at such times, and containing such
data and information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of
each calendar quarter and shall be current and actual.
f. The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided by
the Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant
Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals
and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C, and 4D, which
are hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications
contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee assures that open, competitive procurement procedures will be followed for all purchases under the
grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars
(per item, with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions
of services(other than purchase of supplies or standard commercial or maintenance services)that is not incorporated
in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original
computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation
and works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice has the right to use, duplicate and disclose, the above material in whole or
in part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable, the Subgrantee may copyright such, but the Division of
Criminal Justice reserves a perpetual, royalty-free, non-exclusive and irreversible license to practice,
reproduce,publish and use such materials in whole or in part, and authorize others to do so.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all
Subgrantees must clearly:
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 4 of 8
Special Provisions&Certified Assurances must remain attached to the application
a) State the percentage of the total cost of the program or project, which will be financed with this
grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant# , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division
of Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review by a CPA or licensed public accountant
incorporating the subgrant. If the agency expends more than $300,000 per year in combined federal funds, an audit
must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and non-profit
organizations).
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING
THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION
OF CRIMINAL JUSTICE for clearance.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or fmancial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy
any audit findings.
b. The Subgrantee assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/91, the state FY
would be July 1, 1991-June 30, 1992. The files could be destroyed after 6/30/99);except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to
this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk
review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the
subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantees will be notified
in advance of any on-site monitoring visit.
e. The Subgrantee assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have
access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee and to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the
Subgrantee to notify any of its project collaborators and subcontractors of these provisions.
f The Subgrantee assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
a. The Subgrantee assures that the application signatories,all staff and all volunteers assigned to the funded project
have read and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S.,and the services
delineated pursuant to §§ 24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and
enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The
Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and
subgrant requirements; however, substandard performance as determined by the Division will constitute noncompliance with
this grant award. Substandard performance may result in termination or reduction of grant award as follows:
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 5 of 8
Special Provisions&Certified Assurances must remain attached to the application
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the
Subgrantee, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant
award amount will be reduced in the event problems have not been corrected to the satisfaction of the
Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate
the grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state,the Subgrantee shall be paid
the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated
amount based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be
terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
a. Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special
Provisions and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved Subgrant
Application.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply, and all of its contractors will comply with the applicable
provisions of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply, and all of its contractors will comply with the provisions
of 28 CFR applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 20, Criminal Justice Information Systems;
iii. Part 22, Confidentiality of Identifiable Research and Statistical Information;
iv. Part 23,Criminal Intelligence Systems Operating Policies;
v. Part 30 Intergovernmental Review of Department of Justice Programs and Activities;
vi. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
vii. Part 61 Procedures of Implementing the National Environmental Policy Act;
viii. Part 63 Floodplain Management and Wetland Protection Procedures; and,
ix. Federal Laws or regulations applicable to Federal Assistance Programs.
ISPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 6 of 8 I
Special Provisions&Certified Assurances must remain attached to the application
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements
applicable to grants as follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87, Cost Principles for State, Local&Indian Tribal Governments
b) OMB Circular A-I02, Common Rule-Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122, Cost Principles for Non-Profit Organizations
b) OMB Circular A-HO, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
in. For colleges and universities;
a) OMB Circular A-21, Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
iv. For each agency spending more than$300,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of States, Local Governments and Nonprofit Organizations
b. The Subgrantee assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice
Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the
management of these funds have been extracted from the above documents and are contained in the current
applicable Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference.
However, such a guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for
compliance with applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS(Governmental Agencies Only)
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this
subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period are as
great as for the preceding year plus the average annual increment in such expenditures for the past two,
three, four or five years;OR
iii. Where the certification above(3bii)cannot be made, and there is a reduced or unchanged local investment,
then the Subgrantee shall give a written explanation demonstrating that the Subgrantee's reduced or
unchanged commitment would have been necessitated even if federal financial support under this federal
grant program had not been made available.
4. CERTIFICATION REGARDING LOBBYING(Subgrantees receiving$100,000 or more in total federal funds per year.
See 28 CFR Part 69.)
The prospective Subgrantee certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee
of a member of Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement, and the extension,continuation,renewal,amendment,or modification of any federal grant or cooperative
agreement;and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this subgrant,the prospective Subgrantee shall complete and
submit Standard Form-LLL, "Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY
EXCLUSION (Subgrantees receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 6.)
a. The prospective Subgrantee certifies,by submission of this proposal, that neither it nor its principals, subcontractors
or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE(See, 28 CFR Part 67, Subpart F.)
a. The prospective Subgrantee certifies, by submission of this proposal, that it will comply with the Drug Free
Workplace Act of 1988, as implemented at 28 CFR Part 67, Subpart F.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 7 of 8 I
Special Provisions&Certified Assurances must remain attached to the application
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.)
a. Upon award, each Subgrantee will be provided DCJ's Form 30, entitled "Certification of Compliance with
Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and
will be required to do the following:
i. The Project Director must submit the form to the Subgrantee agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible
for reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant
Award(SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days
of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice.
8. NON-DISCRIMINATION
a. The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended;Title VI of the Civil Rights Act of 1964; Section
504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of
1990,42 U.S.C. 12101, et seq.and Department of Justice Regulations on Disability Discrimination, 28 CFR Part 35
and Part 39;Title IX of the Education Amendments of 1972;the Age Discrimination Act of 1975; the Department of
Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as
amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et. seq., as applicable to
construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC§§4321-4370 and 16 USC§470)
a. The Subgrantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S.
Department of Justice, in complying with the National Environmental Policy Act, the National Historic Preservation
Act (NHPA) and other related federal environmental impact analyses requirements in the use of these grant funds
either directly by the Subgrantee or by a subcontractor.As long as the activity needs to be undertaken in order to use
these grant funds, this NEPA requirement first must be met whether or not the activities listed below are being
specifically funded with these grant funds. The activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of
Historic Places,or located within a 100-year flood plain;
d. Renovation, lease or any other proposed use of a building or facility that will either result in a change in its basic
prior use, or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as
an incidental component of a funded activity and traditionally used,for example, in office,household,recreational
or educational environments.
D. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law,program requirements, and other administrative requirements which must be passed on to subgrant
award recipients. These requirements are more likely to change from year to year than the special provisions and federal
certified assurances shown above, and usually vary across offices within the Division.
10. The capacity for VAWA funds to provide future continuation dollars for projects is undetermined at this time. Subgrantees
are advised to seek other funding sources, especially for personnel dollars.
11. The Subgrantee certifies that the signing authorities,all staff and volunteers assigned to the VAWA-funded project have read
state laws and applicable rules of professional conduct related to issues of confidentiality and privilege,particularly with
respect to releasing identifying information about victims of crime, including but not limited to,those found in. Section 13-
90-107,C.R.S.
ISPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 8 of 8
Special Provisions&Certified Assurances must remain attached to the application
12. SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee understands and agrees that any subgrant
award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal
reporting requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to
the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the
Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name Glenn Vaad
Position Chair
Agency Board of County Commissioners,Weld County
Mailing Address P.O.Box 758
City,State,Zip Greeley,CO 80632
Telephone# (970)336-7204,ext.4200
Fax# (970)352-0242
E-mail Address GV ad@co.weld.co.us
Signature r Date
Davi n , hair —Tem 09/04/2002
FIN CIAL OFFICER
Name Donald D.Warden
Position Director of Finance and Ad istration
Agency Weld County Government
Mailing Address P.O.Box 758
City,State,Zip Greeley,CO 80632
Telephone# (970)356-4000,ext.4218
Fax# (970)352-0242
E-mail Address DWprden(a,co.we d. o.0
/
1 Date
Signature 1
i.)metite' 09/04/2002
PROJECT DIRECTOR
Name Gary L.Rathke
Position Community Programs Administrator,Victim/Witness
Agency District Attorney's Office, 19`°Judicial District
Mailing Address P.O.Box 1167
City,State,Zip Greeley,CO 80632
Telephone# (970)356-4010,ext.4747
Fax# (970)352-8023
E-mail Address GLRat e.n t
Signature Date
SECTION L:APPENDICES
VAWA/SAPF APPLICANTS
Attach the following items to each of the four copies of the application EXCEPT for the audit or financial review. Only one
copy of the audit or financial review is required.
27. Letters of Support
28. (VOCA ONLY) Letter of Coordination with Victim Compensation
29. Victims Rights Act brochure,if available
30. Organizational Chart
31. Job Descriptions
32. (VOCA ONLY) Volunteer Job Descriptions
33. Board Members(private non-profts1
34. Proof of non-profit status(new applicants only'
35. Audit or Financial Review
36. (STATE VALE ONLY) Verification of Applicant's Ability to Accept State VALE Funds
37. (SAPF ONLY)Outline of your prevention curriculum or presentation including any exercises or vignettes.
38. (SAPF ONLY) Qualifications and training of staff members providing prevention education—see SAPF instructions
under Section B#7.
39. (SAPF ONLY) Your evaluation instrument.
grvawa.doc
APPLICATION CHECKLIST
A complete application includes all of the following items. Please use this form to double check that you have provided a
complete application to DCJ. Send 4 copies of the application, at least two of which have original signatures in BLUE ink.
_ SECTION A: Agency Information(Questions 1,2,3,4)
SECTION B: Project Narrative(Questions 5,6,7)
5. Brief Project Title
6. Brief Project Summary
7. Project Description
SECTION C: Goals and Objectives (Question 8)
18. Goals and Objectives
I SECTION D: Budget Information(Questions 9,10,11,12,13,14)
9. Budget Request
10. Matching Funds Budget,if required
11. Grant Budget Summary
12. Budget Detail and Justification
_ 13. Total Agency Victim Services/Sex Assault Prevention Funding
14. Current and Future Funding
ISECTION E: Continuation Applicants Progress Report(Question 15)
115. Summary of Progress
I SECTION F: Community Support,Networking,Coordination,and Collaboration(Questions 16,17,18,19)
16. Community Support,Networking,Coordination,and Collaboration
17. Cultural Competency Plan
18. Victims Rights Act
19. Victims Compensation
I SECTION G: Evaluation(Question 20)
120. Evaluation
ISECTION II: Financial Management(Question 21)
121. Financial Management
I SECTION I: Fund-Specific Information -VOCA Only(Question 22)
122. VOCA Grants-Federal Reporting Information
I SECTION J: Supplemental Pages for New Applicants Only(Questions 23,24)
23. Agency Description and History
24. Work plan
ISECTION K: Certifications and Signatures(Questions 25,26)
25. Certifications
26. Signature Page(Blue Ink)
I SECTION L: Appendices(Questions 27,28,29,30,31,32,33,34,35,36)
27. Letters of Support
28. Letter of Coordination with Victim Compensation(VOCA only)
29. Victims Rights Act brochure,if available
30. Organizational Chart
31. Job Descriptions
32. Volunteer Job Descriptions—VOCA only
33. Board Members(private non-profits)
34. Proof of non-profit status(new applicants only)
35. Audit or Financial Review(one copy only)
36. Verification of Applicant's Ability to Accept State VALE Funds -State VALE applicants only
37. (SAPF ONLY)Presentation outline.
38. (SAPF ONLY)Qualifications and training of staff members providing prevention education—See Instructions
39. (SAPF ONLY)Your evaluation instrument.
grvawa.doc
27. Letters of Support
r/-5, A Woman ' s Place, Inc.y A domestic violence agency for Weld and northern Adams' Counties
InformationiDonations: 970-351-0476 Executive Director: 970-506-2733
Ft Lupton Office: 303-857-2642 24-Hour C sis Line: 970-356-4226
August 28, 2002
Dear VAWA Board:
I am pleased to write a letter of support for The Victim/Witness Program in the 19"'Judicial District
Attorney's Office, the only prosecution-based program serving victims of domestic violence involved in
the Criminal Justice System in its jurisdiction, Weld County. The District Attorney's Office uses a
vertical-prosecution model in the domestic violence "fast-track" court, and the Victim/Witness staff,
which is bilingual, in English and Spanish, works directly with the prosecutors and the victims
throughout the court process.
With VAWA funding, the Victim/Witness Program is able to maintain and enhance its current level of
services being provided to domestic violence victims, especially those individuals having contact with
the domestic"fast track" court, by providing a portion of the total funding needed to support direct-
service and volunteer coordination positions. Since the inception of the Domestic Violence Court, the
Victim/Witness staff has had more direct contacts with domestic violence victims, and many of these
contacts are made with these victims within 24 hours after the criminal incident.
It is the working in cooperation with law enforcement agencies and victim service programs that has
enabled the Victim/Witness staff to provide victims of domestic violence comprehensive services such
as outreach contacts on the day of the in-custody hearing and bond hearing; offering victims education
and support through the court process; helping to facilitate victim communication with prosecutors,
courts, etc. It also enables the staff to make appropriate referrals to A woman's Place for safe shelter,
legal services, Victim Compensation, criminal and civil restraining orders, and providing victims with
impact and restitution information and assistance in filling out the necessary forms.
A Woman's Place, Inc. strongly supports VAWA funding for this crucial program and the supportive
services offered to victims of domestic violence. Our joint efforts have empowered victims/survivors
through the judicial process and have assisted women and their children as they work to end violence
in their lives.
Sincerely, ^�
\4&w ' -A
Sharon A. Mitchell
Executive Director
P. O. Box 71 • Greeley, Colorado 80632 0 A United w,y Age ncyR O. Box 312 • Fort Lupton, Colorado 80621
Sexual Assault Survivors, Inc .
ffirfr PO BOX 5135 GREELEY,CO 80634, 970-506-2738, 970-330-3890
sss
26 August 2002
VAWA Board
Colorado Division of Criminal Justice
700 Kipling, Ste. 1000
Denver, CO 80215
Dear VAWA Board Members:
As Director of Sexual Assault Survivors, Inc., I am pleased to write this letter of support
for the Victim Witness Program at thel9th Judicial District Attorney's office as they seek
funding for staff to assist with victims served in our dedicated domestic violence court.
The dedicated court was established in September 2000 and assists approximately 1000
domestic violence victims per year. Increased funding is necessary to enhance the level of
services required by victims associated with the court.
I have worked with the Victim Witness Program, its Coordinator, Gary Rathke, and staff
for six years and can always rely on it to be a very dedicated and competent resource for
victims. Time and again, this program has been very successful in providing respectful,
high quality services to persons victimized by crime, and to service providers in need of
information. Additionally, program staff is extremely helpful in providing SASI with
timely training on the Victim Rights Act and Victim Compensation. We enjoy the
professionalism and cooperation that exists between us, and collaborate to ensure that
victims receive necessary but unduplicated services from both organizations. We are
confident that services to our community are more comprehensive because of our efforts.
The Victim Witness Program at thel9th Judicial District Attorney's office and SASI also
collaborate in initial training for volunteer victim advocates, service provider training,
and community efforts such as the Weld County Sexual Assault Resource Team (SART),
the Weld County Coalition Against Domestic Violence, the Weld County Coordinating
Committee for Victims of Crime (CCVC), and National Crime Victims' Rights Week
activities.
Because I value high quality services to victims of crime and the competency of this
program and its staff, I strongly support their application for VAWA funding.
Sincerely,
464 L fiaben
Directo
W
so; •
POLICE DEPARTMENT fitialb
•*;;;Sit VICTIM SERVICES
City of PUBLIC SAFETY BUILDING, 919 7TH STREET,GREELEY,COLORADO 80631 •(970)350-9657•(970)350-9667\
Greeley
August 20, 2002 Diana Bratton
Victim Assistance Coordinator
V.A.W.A. Board
Division of Criminal Justice
700 Kipling Street, Suite 1000
Denver, CO 80215
To Whom it May Concern:
I am writing this letter in support of the grant application submitted by the 19th Judicial District
Attorney's Office Victim Assistance Unit. The work that this office does on behalf of woman
crime victims is extremely valuable to our county. As Coordinator for the Victim Assistance Unit
for the Greeley Police Department, I am in constant and continual contact with this Unit, referring
crime victims to them for assistance.
The D.A.'s Victim Assistance team does a number of things to aid the victim's through the court
and recovery processes. Staff members are at every weekday bond hearing in Division G (Weld
County 's dedicated Domestic Violence Court). Staff members greet each victim and guide them
to the victim waiting room where they provide each victim with information about the V.R.A. and
victim's compensation information and application procedures. They introduce the victim to the
prosecutors. Prior to the hearing the staff has attempted to contact each victim by telephone the
morning of the hearing,just to answer any questions and to encourage the victim's to be available
for the prosecutor. This practice makes the whole process so much easier for these victims at this
vulnerable time.
The D. A.'s Victim Assistance Unit is also active in all coalitions which address improvement of
victim services, including the Weld County Domestic Violence Coalition, which is co-chaired by
D.A. staff member, Karol Koetzlow. Their participation and leadership have been instrumental in
enacting changes/improvements for all crime victims. I am always comfortable in referring
community to them, knowing the D.A. staff is reliable and pro-active.
I also rely on this staff to provide training for my unit in the area of Victim Compensation. During
the last year training was provided on three occasions. I am always comfortable calling upon this
staff for suggestions when I am working with a victim, and have used D.A. Victim Assistance
Unit bilingual staff for interpretation via conference calls with victims. Any funding you provide
to this program is a beneficial investment in victims.
Sincerely,
Diana Bratton
SERVING OUR COMMUNITY • I T ' S A TRADITION
1de promise/o preserve anrfimprooe/hie fual y ofI fe for 9reefey terou96 Gme y, tour/eons anicos/effective service.
28. (VOCA ONLY) Letter of Coordination with Victim Compensation
29. Victim Rights Act Brochures
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32. (VOCA ONLY) Volunteer Job Descriptions
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31. Job Descriptions
JOB DESCRIPTION
Position: Community Services Counselor II
Department: District Attorney's Office - Community Programs Division, Victim/Witness
Irtimediate Supervisor: Community Programs Administrator, Victim/Witness
General Supervisors: District Attorney and Assistant District Attorney
Supervisory Functions: None
Job Qualifications: Must have a Bachelor of Arts or Bachelor of Science degree; knowledge of the
criminal justice system; be acquainted with the various community services available to victims of
crime; speak and write in a professional manner; have and maintain a current valid Colorado
driver's license; have some counseling background; work well with people in crisis; have some
computer background; work well with statistic gathering and reporting; some knowledge of grant
management; knowledge of and experience with direct services related to crime victims, including
domestic violence and sexual assault victims.
Date of Job Description: May 22, 2000
Job Duties:
1. Assist the Crime Victim Compensation (CVC) Coordinator in the day-to-day operation of the
CVC Program, including managing case files, preparing claims for board meetings, completing
meeting minutes, updating monthly financial analysis, processing emergency financial awards,
explaining eligibility criteria and helping victims to complete forms, facilitating clerical support of
program, etc.
2. Provide information to victims and witnesses concerning the status and progress of cases in
which they have an interest, including calling off witnesses for court proceedings as needed.
3. Offer information and education to crime victims and witnesses concerning the criminal justice
system.
4. In a manner that maximizes referrals to existing community programs and limits actual
counseling, provide referral assistance and limited crisis response to crime victims and their
families. (Note: As employees of the District Attorney's Office are subject to rules of"discovery,"
information obtained from victims and witnesses of crimes that the office is prosecuting must be
very limited, and referrals for services to outside agencies need to be utilized.)
5. Help crime victims to provide victim impact statements and restitution information for cases
being prosecuted, as needed.
6. Coordinate the program's Senior Project, including seeking and training volunteers, providing
needed in-service trainings, providing daily assistance to volunteers, keeping them updated on
office policies and procedures, providing needed follow-up information to pass on to victims and
witnesses contacted, and maintaining a statistical record of hours worked and duties performed.
7. Assist the District Attorney in hosting the quarterly District Attorney's Citizens Advisory
Commission meetings, including making necessary arrangements and in providing required
notices to members.
8. Speak to and provide training for various individuals, agencies, and professional groups
concerning the Crime Victim Compensation Program, the Victims Rights Act, and other services
provided by the Victim/Witness Program.
9. Actively participate in the Weld County Domestic Violence Coalition, the Area Agency on
Aging's Long-term Care Committee, and other local and state meetings related to job duties.
JOB DESCRIPTION
Position: Community Services Technician I
Department: District Attorney's Office - Community Programs Division, Victim/Witness
In'mediate Supervisor: Community Programs Administrator, Victim/Witness
General Supervisors: District Attorney and Assistant District Attorney
Supervisory Functions: None
Job Qualifications: Effective knowledge of spelling, punctuation and grammar, and office practices
and procedures, including reception duties and telephone skills, is essential. Requires proficiency
in data entry and/or typing, with speed and accuracy, familiarity with operation of office equipment,
and personal computer experience, including use of word processing and other software. Needs
to have an ability to learn legal terminology, to work well with minimal direct supervision, to follow
verbal and written instructions, and to communicate effectively verbally and in writing. Must be
able to establish and maintain effective working relationships with other employees, agencies,
professionals and the public. A high school diploma or equivalent is required, and some college or
related work experience is preferred.
Date of Job Description: May 22, 2000
Job Duties:
1. Coordinate, together with other assigned staff and volunteers, the Courtroom Assistance
Program (CAP), including staying informed and keeping accurate records of County, Juvenile and
District Court trials, planning and assisting prosecutors with trial coordination, keeping accurate
logs and computer records concerning each trial, providing staff coverage for waiting area and
courtroom, as needed, and other duties as assigned.
2. Along with other assigned staff, prepare a County Court docket in advance of each week,
communicate with attorneys concerning case status information, obtain witness lists, as needed,
including phone numbers, for"call offs" and trial coordination and, whenever applicable, verify that
all "call offs" have been made.
3. Complete assigned "call offs" of witnesses for District, County and Juvenile Court cases which
have reached a plea agreement, been continued, vacated or dismissed, and document all
notifications.
4. Help crime victims by providing education regarding the criminal justice system, information
and referral to victim services, Crime Victim Compensation eligibility information and application
assistance, and other needed help, as assigned.
5. Provide support for the program's efforts related to domestic violence victims, the Crime Victim
Compensation Program, and the Victim Rights Act, including data entry, phone calls,
correspondences, and so forth, as assigned and as prescribed by relevant policies and
procedures.
6. Other duties include receiving cross training and providing backup coverage for the Office
Technicians, as needed.
33. Board Members (private non-profits - not applicable)
34. Proof on Non-Profit Status (not applicable)
35. Audit or Financial Review (provided separately)
Hello