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Home My WebLink About20022083.tiff RESOLUTION RE: APPROVE AGREEMENT FOR 2002 PAVEMENT TESTING PROGRAM AND AUTHORIZE CHAIR TO SIGN - STANTEC CONSULTING, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for the 2002 Pavement Testing Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Stantec Consulting, Inc., with terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for the 2002 Pavement Testing Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Stantec Consulting, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of August, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO � ELa "_�® ATTEST: �� „*Tf ! / , EXCUSED 6i Gle�?1.�/aad, Chair Weld County Clerk to t gofiq: `� David E. g, Pro- e 7 BY: Deputy Clerk to the Boar.��'�� /=� eile AP D AS F M: EXCUSED William H. Jerke „it'k� ounty Attorn y - EXCUSED DATE OF SIGNING I (AYE) Robert D. Masden Q Date of signature: 7 2002-2083 CC : p'CJ EG0046 MEMORANDUM Ki; TO: Clerk to the Board DATE: July 30, 2002 FROM: Frank B. Hempen, Jr., P.E. ' Director of Public Works/County Engineer CSUBJECT: Item for Chair's Signature COLORADO Please submit the enclosed documents for the Chair's signature. Agreement with Stantec Consulting, Inc. for the proposed 86 miles of the 2002 Pavement Testing Program. Enclosed are the Acceptance Notice,the Certificate of Insurance,and the Board-approved work session for this project. Please return a copy of the signed agreement to Dean Dreher at Public Works. The appropriate documentation is attached. Enclosures - pc: Dean Dreher, Engineering Tech III M:\W PFILES\Francie\S IGNATU RE I.wpd 2002-2083 AGREEMENT THIS AGREEMENT, made this 10 day of July. 200Z, by and between THE BOARD OF WELD COUNTY COMMISSIONERS, and Stantec Consulting Inc. doing business as Santee Consulting Inc. hereinafter called "Contractor". WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned: 1. The Contractor will commence and complete the phased construction of 2002 PAVEMENT TESTING PROGRAM As oer received_proposal dated June 14, 2002 2. The Contractor shall furnish all material, supplies, tools, equipment, labor and other services necessary for the construction • and completion of the project as described in the received proposal dated June 14, 2002. Working Hours Unless special arrangements are made with the Engineer, work shall be done only during regular and commonly-accepted or prescribed working hours. No work shall be done at night, holidays, or Sundays unless special permission shall be given by the Engineer. Prolegt Safety The Contractor shall take all reasonable precautions in the performance of the work under this Contract to protect from all hazards to life and property, and shall comply with all health, safety, and fire protection regulations and requirements. Traffic Control and Signing The Contractor shall provide, install, move and maintain the signing required. Signs shall be in compliance with the Manual on Uniform Traffic ;ontrol Devices. 3. The Contractor shall complete all phases of the work by October 15, 2002. 4. The Contractor agrees to perform all of the work described in the Contract Documents and comply with the terms of herein for the sum of: Thirty nine thousand. nine hundred and seventy six dollars ($39.976.00) for the project 2002 PAVEMENT TESTING PROGRAM c 5. Payment Partial payment under the Contract shall be made at the request of the Contractor once each month, based upon partial estimates, to be furnished by the Contractor and approved by the Engineer. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement, each of which shall be deemed an original on the date first written above. BOARD F MELD COUNTY COMMISSIONERS CONTRACTOR BY CLL., BY n NAME David g E. Lon 08 05 2002 NAME • 6- T) o.cc c.....4 04-T (Please Type (Please Type) Prey.TITLE — Chair Pro-Tem TITLE U G e r rey 1 a STANTEC CONSULTING, INC. ADDRESS 8211 South 48th Street Phoenix, AZ 85044 (602)438-2200 phone (SEAL) (SEAL) ATTEST: ATTEST: "OA Ark NAME Donald D. Ward , �,.;,. ` NAME - (l(1 •)(2-CG)-41- (Please fa? (Please Type) fI 57 TITLE Clerk to the e: .a d' �:��•� j TITLE ).1 GTR l2' PUe>uC By: Deputy C erk to the •Id; BETH-ANN WRIGHT), tiny Rik-State of Mmur MAWMPA My Comm.Es0 2003 4) ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged by STANTEC CONSULTING, INC. {2- 1p v thin the t day of Tic./ 200 . STANTEC C BY: R.G. orwaxt cL t Title: r Cat- c c;� Address: 8211 South 48th Street Phoenix, AZ 85044 V BOARD OF COUNTY COMMISSIONERS REVIEW/WORK SESSION REQUEST RE: Approval for the 2002 Pavement Testing Proposal from Stantec Consulting, Inc. DEPARTMENT: PUBLIC WORKS DATE: June 26, 2002 PERSON REQUESTING: Frank B. Hem en. Jr. Director of Public Works/Count En ineer Brief description of the problem/issue: Stantec submitted a proposal for the 2002 pavement evaluation and related services. Stantec is the only vendor that has the ability to perform the testing and electronically transfer the data in our Pavement Management Software System. Stantec has satisfactorily performed this testing since 1995. Stantec's proposal for the 86-mile project is$39,976.00. This expense is under the 2002 anticipated $50,000 proposed budget. 1. Project Setup and Management $ 1,500 2. Deflection Testing (approximately 1,516 tests @ $12.65 each) 19,176 3. Cores (177 @ $84.18 each plus) 14,900 4. Analysis & Report ($51.16 per mile) 4,400 Total: $39,976 What options exist for the Board? (Include consequences, impacts, costs, etc. of options) 5) Approve the proposal from Stantec that has proprietary rights to transfer data to our computer system. 6) Accept a bid from another vendor that does not have the proprietary rights to transfer the field data to our existing Pavement Management System. The result would be that approximately 16,676 deflection readings would have to be manually input in our system. Review/Work Session Request Approval for the 2002 Pavement Testing Proposal from Stantec Page 2 Recommendation to the Board: The Public Works Department recommends acceptance of the pavement testing proposal from Stantec Consulting, Inc. to expedite the process. Initial: Approve Schedule Reco iiimendation Work Session Other Glenn Vaad David E. Long M. J. Geile William Jerke tt/g Robert D. Masden pc: Pat Persichino, Director of Personnel and General Services Rose Everett, Purchasing Mona Weidenkeller, Public Works Core Testing file M:\W PFILES\DEAN\02pave-test.wpd Stantec Consulting Inc. 8211 South 48th Street Phoenix AZ 85044 Tel:(602)438-2200 Fax:(602)431-9562 stantec.com Stantec 14 June, 2002 Tel:602-707-4677 File: 832-890-00 Fax:602-438-0469 Weld County Government Public Works Department 1111 H Street P.O. Box 758 Greeley, CO 80632-0758 Attention: Dean Dreher Reference: 2002 PAVEMENT TESTING PROGRAM PROPOSAL Stantec Consulting Inc. is pleased to provide this proposal to Weld County for the above noted project. The fees are based on performing testing services on approximately 86 centerline miles of various county roads. The road sections tested will conform to the sections in the County's PMA database. This will facilitate the loading of the deflection data. Stantec will provide this data in an electronic file ready to append to the existing database. County 2-lane Roads: Deflection tests will be performed by Stantec Consulting Inc. at approximately 600' centers in each direction. The test locations will be offset by approximately 300', from those in the opposing lane. A minimum of 3 tests will be taken per section. Buildings The coring services and report will be provided by P.S.I. of Wheat Ridge, CO. Cores will be taken at a frequency of two (2) per mile,with the cores spaced as evenly as possible on each pavement Environment section, and with traffic safety as a major determination of core location. The core data provided will include the thickness of the asphalt section and the thickness of any base course material. A visual classification of the sub-grade soil type classification and moisture content will be provided. Industrial All cores will be patched with a concrete mixture. Transportation Testing will be performed on days and at times, which will minimize the need for any traffic control. However, where traffic control is considered necessary, it will be appropriate for the type of testing being performed. The exact locations for coring will be selected with the safety of the Urban Land field crew in mind. - - • 10 April 2001 Dean Dreher Page 2 Reference:2001 PAVEMENT EVALUATION AND RELATED SERVICES • Stantec will provide a report with overlay recommendations for each road section, the raw test data, core results, and the results of our analysis. The fees for this project are as follows: 1. Project Setup and Project Management $ 1,500.00 1. Deflection Mobilization &Testing (Approximately 1516 tests) $19,176.00 2. Cores and Core Data Report(Approximately 177 cores) $14,900.00 3. Deflection & Core Data Analysis and Report $ 4,400.00 Total $39,976.00 The coring sub-consultant, PSI,will use traffic control, as necessary,for Task 2. The County has provide: (1) a map of the pavement sections, to be tested (2) a list of the pavement sections to be tested,with traffic counts Assumptions include: (1) 4% commercial growth rate (2) 35% commercial traffic (3) 500 AADT for Section#00000S8770, 23 RD,from 24.5 RD to 26 RD Stantec understands that the County wishes to have this testing conducted during the summer of 2002. A draft report will be provided within 6 weeks of the receipt of all field data. The final report will follow the receipt of the County's comments on the draft report. Please contact me at(602)438-2200, should you have any questions. Sincerely, STANTEC CONSULTING INC Stantec Rrichard E.Krecic Senior Program Manager rkrecic Q stantec.com I:kolorado\eld county\marketing\2002 pavement program\deflection 8 coring\documents\proposal.2002testn9.doc MEMORANDUM TO: Frank B. Hempen, Jr. DATE: June 25, 2002 Director or Public Works/County Engineer FROM: Dean Dreher, Civil Tech III ' SUBJECT: Recommendation of Pavement Testing Vendor C. COLORADO It is the recommendation of the Public Works Department to accept the proposal for pavement testing from Stantec Consulting Inc. Stantec is the only vendor that has the ability to perform the testing and electronically transfer the data into our Pavement Management Software System. Stantec has satisfactorily performed this testing since 1995. Stantec's proposal for the 86 mile project is$39,976.00. This expense is under the 2002 anticipated $40,000 proposed budget. 1. Project Setup and Management $1,500.00 2. Deflection Testing ( Approximately 1516 tests @ $12.65 each) $19,176.00 3. Cores (177 @ $84.18 each plus) $14,900.00 4. Analysis & Report( $51.16 per mile) $ 4,400.00 Total : $39,976.00 pc: Commissioner Mike Geile Pat Persichino, Director of Personnel and General Services Rose Everett, Purchasing Mona Weidenkeller, Public Works {� 2002 Core Testing file �NI1JJ 71)I() i76/01 m:wpfdes\dean\02testin.dd IY (7 Hello