HomeMy WebLinkAbout20023088.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
NOVEMBER 27, 2002
TAPE #2002-39
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, November 27, 2002, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Glenn Vaad, Chair
Commissioner David E. Long, Pro-Tem - EXCUSED
Commissioner M. J. Geile - EXCUSED
Commissioner William H. Jerke
Commissioner Robert D. Masden
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Jerke moved to approve the minutes of the Board of County Commissioners
meeting of November 25, 2002, as printed. Commissioner Masden seconded the motion, and it carried
unanimously.
ADDITIONS TO AGENDA: The following item was withdrawn from New Business: 1) Consider Grant
Application for Creation of Regional Resource Team for Safe Management of School Chemicals in Weld
County
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $752,288.84
Electronic Transfers - All Funds $999,886.70
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Jerke
seconded the motion, which carried unanimously.
2002-3088
BC0016
BIDS:
PRESENT AND APPROVE ONE-HALF TON FOUR-WHEEL-DRIVE PICKUP WITH EXTENDED CAB,
ON LOT BID - DEPARTMENT OF FINANCE/CORONER'S OFFICE: Pat Persichino, Director of General
Services, stated the new contract for the Corner/Medical Examiner specifies the County will provide a
second vehicle, and staff's only option was to work with local dealers. He stated Garnsey and Wheeler
Ford is the low bidder,in the amount of$20,824.08,and he recommends approval on an emergency basis.
In response to Chair Vaad, Mr. Persichino stated the bid title specifies the vehicle will be purchased from
a lot versus an order. He further stated the bed shell will be purchased separately. In response to
Commissioner Jerke, Mr. Persichino stated the Purchase Order was generated by the Finance
Department; however, the vehicle will be used by the Coroner's Office. Commissioner Jerke moved to
approve said bid on an emergency basis. Commissioner Masden seconded the motion, which carried
unanimously.
NEW BUSINESS:
CONSIDER GRANT APPLICATION FOR CREATION OF REGIONAL RESOURCE TEAM FOR SAFE
MANAGEMENT OF SCHOOL CHEMICALS IN WELD COUNTY:TrevorJiricek,Weld County Department
of Public Health and Environment,stated this application would result in the creation of a regional resource
team for those schools with chemistry labs,as well as create an educational forum to introduce small-scale
chemistry to the schools with labs. He stated these projects have already been identified in the Health
Department's strategic plan. In response to Commissioner Jerke, Mr. Jiricek stated this has not been
discussed in a work session. Commissioner Jerke stated it does not appear to be a problem at this time,
therefore, the program does not seem necessary. Mr. Jiricek stated the Department of Public Health and
Environment, is required to inspect facilities with chemistry labs on an annual basis, and they routinely find
schools which have stockpiles of chemicals which can potentially pose a threat to the students and faculty.
He stated they are promoting micro-scale chemistry labs, which result in a minimal amount of chemicals
being stored at the schools. In response to Chair Vaad, Mr. Jiricek concurred there have been many
instances throughout the State where Fire Departments, bomb squads, and the Colorado Department of
Public Health and Environment have responded to schools to remove crystalized chemicals. He further
stated the grant application deadline is December 9, 2002, and he withdrew the matter from the agenda,
to allow additional time to discuss the matter in a work session with the Board.
CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN -
JUSTICE BENEFITS, INC.: Kim Fliethman, Sheriff's Office, stated Justice Benefits, Inc., has completed
the grant application for the State Criminal Alien Assistance Program (SCAAP) for the past three years.
He stated the program will be funded for next year,with the possibility of an additional year. Mr. Fliethman
stated during the past three years, the Sheriff's Office has grossed $1.5 million from this grant. In
response to Commissioner Masden, Mr. Fliethman explained under this contract Justice Benefits, Inc.,will
apply for the grant, on behalf of the County, due to the complexity of the formulas, and the funds will pay
for the additional time that foreign prisoners are held in the jail. Commissioner Masden moved to approve
said agreement and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried
unanimously.
CONSIDER TEMPORARY ROAD CLOSURE OF WCR 7 BETWEEN WCRS 20 AND 20.5: Frank Hempen,
Jr., Director of Department of Public Works, stated Weld County Road 7 will be closed on December 2,
2002, to implement a re-decking project on Bridge #7/20A, and will reopen on December 6, 2002. In
response to Chair Vaad, Mr. Hempen stated the traffic will use a detour route on the 1-25 Frontage Road,
north to Weld County Road 20.5, and due to the short length of the closure,they do not intend to use dust
abatement. Commissioner Jerke moved to approve said temporary road closure. Commissioner Masden
seconded the motion, which carried unanimously.
Minutes, November 27, 2002 2002-3088
Page 2 BC0016
CONSIDER EASEMENT AGREEMENT FOR INSTALLATION OF UTILITIES AT DACONO GRADER
STATION AND AUTHORIZE CHAIR TO SIGN -UNITED POWER: Mr. Hempen stated United Power has
requested an easement from the County, at the Dacono Grader Station, to bury cable adjacent to State
Highway 52. He stated United Power has paid $1,296 for the easement, which will be located within the
designated setback areas. Commissioner Jerke moved to approve said easement agreement and
authorize the Chair to sign. The motion was seconded by Commissioner Masden, and it carried
unanimously.
CONSIDER AGREEMENT TO TERMINATE SOUTHWEST WELD SERVICE AREA ROAD IMPACT FEE
INTERGOVERNMENTAL AGREEMENT AND AUTHORIZE CHAIR TO SIGN: Mr. Barker stated the Town
of Frederick has agreed to the termination of the Southwest Weld Service Area Road Impact Fee
Intergovernmental Agreement. He stated the City of Longmont is also considering the matter. In response
to Commissioner Jerke, Mr. Warden stated there is a schedule in the agreement which indicates the Town
of Frederick will be reimbursed $1,219,639.15 and Weld County will retain $1,054,683.65 of the funds
which have been paid into the program. He stated all the committed projects are addressed, as well as
those which have not been expended yet. Mr. Warden further stated the Town of Frederick will have
$482,000 in uncommitted funds, and Weld County will have $273,000 in uncommitted funds, which can
be used in Southwest Weld County. Chair Vaad requested next year's audit specify the final reconciliation
of the impact fee funds. Commissioner Masden moved to approve said agreement and authorize the Chair
to sign. The motion, which was seconded by Commissioner Jerke, carried unanimously.
CONSIDER APPOINTMENT OF THE WELD COUNTY CORONER/MEDICAL EXAMINER, CREATION
OF CORONER/MEDICAL EXAMINER OVERSIGHT COMMITTEE, AND APPOINTMENTS THERETO:
Mr. Warden stated a committee was appointed to review the organization of the Coroner's Office, which
will become a non-elected office on January 1, 2003. He reviewed the members of the committee for the
record, and stated they conducted three meetings and concluded the best organizational structure would
be the appointment of a forensic pathologist as the Coroner/Medical Examiner on a contractual basis. He
further stated there will also be three investigators, and a clerical position, which will be staff to the
program. Mr. Warden stated the committee accepted the response from Colorado Pathology Associates.
He stated Dr. Patrick Allen is associated with the group, and he has been the coroner/medical examiner
for Larimer County for almost 30 years. He stated they will charge $800 per autopsy, and no retainer for
the services, which will result in a saving of $33,750 over the other alternative. Mr. Warden stated the
committee recommends approval of the contract and the appointment of Dr. Stephen Cina as the Coroner/
Medical Examiner for Weld County. He stated Dr. Patrick Allan and Dr. Susan Utley would serve as
deputies, in addition to three investigators. He further stated the autopsies will be performed at McKee
Medical Center in Loveland,or in Brighton. He stated the Coroner/Medical Examiner Oversight Committee
will meet twice per year to received suggestions and input from agencies which are involved with the
Coroner's Office. In response to Commissioner Jerke, Mr. Warden stated Larimer County and Adams
County have had a committee of this type for many years, which serves as a forum to generate dialogue
or receive suggestions and comments, if necessary. In response to Chair Vaad, Mr. Warden stated some
autopsies require a toxicology report. He stated the group that does toxicology is a separate corporation,
and they have agreed to get quotes to show they are receiving competitive prices for the services.
Commissioner Jerke moved to appoint Dr. Stephen Cina as the Weld County Coroner/Medical Examiner,
approve the creation of the Coroner/Medical Examiner Oversight Committee, and approve the
appointments thereto. Commissioner Masden seconded the motion, which carried unanimously.
CONSIDER LOAN CONTRACT FOR ENERGY IMPACT ASSISTANCE GRANT FOR CHAMBERS
SUBDIVISION AND AUTHORIZE CHAIR TO SIGN: Mr. Warden stated this and the following item of
business deals with the Chambers Subdivision. He gave a brief description of the location of the site,
which has experienced sewer and water service problems. He stated this past summer the well went dry,
so the community was connected to the Brighton water system, on an emergency basis. Mr. Wardens
stated Commissioner Masden has been working with the Department of Local Affairs, and under these
Minutes, November 27, 2002 2002-3088
Page 3 BC0016
contracts a water and sewer line will be installed to serve 19 parcels, funded by a loan from the Energy
Impact Fund, in the amount of$100,000. He stated a Local Improvement District will be created following
the receipt of complete petitions,which will assess the properties for the amount of the loan. Mr. Warden
stated the Community Development Block Grant will allow for the payment of tap fees and connections to
the homes, with the exception of one vacant lot and two non-owner occupied parcels. He stated the
County will complete the paving, curb and gutter, and the City of Brighton has agreed to annex the
subdivision. In response to Commissioner Jerke, Mr. Warden stated the County is the applicant, and the
funds will then be granted or loaned to the properties in need. He stated the Local Improvement District
will generate the repayment funds, and if a parcel is sold, there will have to be a settlement on the lien.
Responding to Chair Vaad, Mr.Warden stated the Community Development Block Grant is for$300,000.
Chair Vaad commended Commissioner Masden for his efforts on this project. Commissioner Masden
commented this group needed the assistance when their well went dry, and he thanked the Board, County
staff, City of Brighton staff,and Department of Local Affairs,for cooperating to accomplish this successful
outcome. Commissioner Masden moved to approve said loan contract and authorize the Chair to sign.
Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER CONTRACT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FOR CHAMBERS
SUBDIVISION AND AUTHORIZE CHAIR TO SIGN: Based on the previous discussion, Commissioner
Masden moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner
Jerke, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
1/_ ♦ WELD OUNT , C LORADO
ATTEST: l I /� llejcz
Glenn Vaad,
Weld County Clerk to t, r .�0, isv.'
EXCUSED
,' A David E. Long, Pro-Tem
BY: .J
Deputy Clerk to the Boan'� 'e EXCUSED
M. J. Geile
William H. tket
\11f
Robert D. Masden
Minutes, November 27, 2002 2002-3088
Page 4 BC0016
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