HomeMy WebLinkAbout20022529 RESOLUTION
RE: APPROVE APPLICATION FOR 2003 IMMUNIZATION GRANT AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the 2003
Immunization Grant between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, and the Colorado Department of Public Health and Environment, with
terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for the 2003 Immunization Grant between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of September, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD OUNTY, CO OLxoJ
RA
ATTEST: LE �A ��``
�� �t► Gle Tim.ad, Chair
Weld County Clerk to t-;"�� f( Nib �I
4 David E. g, Pro-Tem
BY:
Deputy Clerk to the Bo�► �j�� #15 , !,
. J. eile
APPROjJED #61-75- 1M:
William H. Jerke
ounty, orne EXCUSED
Robert D. Masden
Date of signature: `LV
2002-2529
HL0029
a
MEMORANDUM
TO: GLENN VAAD, CHAIR
ID FROM: DR. MARK WALLACE, MD, MPH, DIRECTOR
III DEPARTMENT OF PUBLIC HEALTH AND ENVIROMENT
O SUBJECT:2003 IMMUNIZATION GRANT .^�- �]. '
• DATE: 9/12/2002 vA� �'kat _ t&
COLORADO
Enclosed for Board review and approval is an Immunization supplemental grant application to be
submitted to the Colorado Department of Public Health and Environment (CDPHE) from the
Weld County Department of Public Health and Environment(WCDPHE).
This request for supplemental grant funds of$5863.69 would provide funding from October 1,
2002 to June 30, 2003. The increase of immunization rates in Weld County through the
implementation of "best practices" is the goal. Many of these "best practices" include activities
that WCDPHE is doing on limited funding. Funds from this grant could serve as support for
activities that were cancelled due to funding reductions.
WCDPHE has selected "Improved Service Delivery" as the practice to be addressed in the
request application. The funds from this would be used to provide back to school immunization
clinics in three rural communities.
2002-2529
2003 IMMUNIZATION GRANT APPLICATION—WELD COUNTY DEPARTMENT OF HEALTH&
ENVIRONMENT
1. Scope of Work
Name of Grantee: Weld County Department of Public Health and Environment
Mailing Address: 1555 N. 17th Avenue,Greeley,CO 80631
Phone: 970/304-6420 Fax: 970-304-6416
Name of Individual Responsible for ensuring the scope of work is completed:
Trish McClain,RN BSN
Phone: 970/304-6420 ext. 2302 Email address: pmcclain@co.weld.co.us
1. Please List the"best practice(s)"that you propose to implement:
Category Two: Improve Service Delivery
1. Support/conduct"back-to-school"clinics and other special efforts to provide immunization services for
children who are not up-to-date at entry to school or day care to ensure these children are brought up-to-
date or are granted exemption from one or more immunizations according to state law and rules.
These clinics had been planned at the end of the school year to occur this fall but due to funding cuts were not
able to be provided. The schools that have been selected for this grant are located in small towns that do not
have medical clinics that could provide the immunizations. The school clinics would greatly reduce the
inconvenience to parents in obtaining their children's immunizations because they would not have to take time
off from work to attend an appointment at a physician's office. Immediate documentation of immunizations
given will be presented to the school nurse/health personnel at the clinic,thus eliminating the need to track
down the records. Also,two out of the three schools selected have a large population of students with Hispanic
surnames and an interpreter could be utilized to explain procedures to the students to lessen the students'
anxiety and also to communicate with any monolingual Spanish-speaking parents that may choose to attend.
Please describe how you will implement the"best practice(s)"you have listed and provide a timeline:
• A Public Health Nurse from WCDPHE will travel to the schools listed below for a total of three immunization
clinics at each school throughout the school year to increase compliance of students with current Colorado state
law and rules. An office technician will accompany the nurse to process paperwork,collect payment or waiver
forms.
• By October 4i°,2002, school nurses in Kersey,Gilcrest and Milliken will be contacted to arrange the first
immunization clinic at their respective schools.
• By October 20'h,2002,the school nurses will have distributed the appropriate VIS sheets, information on
vaccine cost and waiver program and WCDPHE parental consent forms to parents/guardians of the children to
attend the clinics.
• By November 15th,2002,the first round of immunization clinics will be completed and the second clinics
scheduled, with a minimum of one month between first and second clinics at the schools.
• By January 3P',2002,the second round of immunization clinics will be completed and the third and final
clinics will be scheduled, with a minimum of 4 months between the date of the 1"and 3`°clinic and a minimum
of 2 months between the 2n°and 3'a clinic.
• By April 30`s,2003,the 3r°round of immunization clinics will be completed.
Please describe how you will know when you have successfully implemented the"best practice(s)"you have
chosen:
• Successful implementation of this best practice will be demonstrated by the increased number of students that
are in compliance with the current Colorado state law and rules.
• The number of children receiving their booster doses of DTaP that was delayed due to the vaccine shortage will
be documented.
• School nurses/health personnel will give feedback on an evaluation form re: the efficacy of the clinics.
2003 IMMUNIZATION GRANT APPLICATION—WELD COUNTY DEPARTMENT OF HEALTH&
ENVIRONMENT
2. Budget Justification
Please ensure that the budget requested reflects the scope of work described. All dollar amounts described in the
budget justification should equal the dollar amounts listed in the summary table. Individual projects may not need
support in all the budget categories. For example,an applicant may simply request funds to support a portion of an
FTE in their agency and have no additional expenses related to implementation of the"best practice(s)"chosen. Or,
as another example,all support may be requested in the form of equipment to support reminder/recall activities. If
no funds are requested in a budget category,please indicate that by placing a zero in the budget column on the
summary table.
Personnel
Position
PHN#1
Three clinics each at 3 schools for a total of 9 clinics averaging 6 hours per clinic/travel time=54 hours
4 hours prep time per school per clinic(scheduling, gathering supplies,distributing forms to schools,
coordinating with school nurse/health personnel)=36 hours
Total of 18 hours post time(restocking vaccines/supplies/tracking vouchers)=18 hours
108 hours at approx. $20.00/hr=$2160.00
PHN#2 (Clinic only)
Three clinics each at 3 schools for a total of 9 clinics averaging 6 hours per clinic/travel time=54 hours
54 hours at approx. $20.00/hr=$1080.00
Office Technician
Three clinics each at 3 schools for a total of 9 clinics averaging 6 hours per clinic/travel time(prep
paperwork, verify parental consent form complete,cashier)=54 hours
Total of 9 hours prep time(1 hour/schooUclinic, gathering appropriate forms,receipts,supplies)=9 hours
Total of 27 hours post time(paperwork,accounting, filing records)=27 hours
90 hours at approx. $13.00/hr=$1170.00
Interpreter
Three clinics each at 3 schools for a total of 9 clinics averaging 6 hours per clinic/travel time=54 hours
54 hours at approx. $13.00/hr=$702.00
Total Personnel: $5112.00
Travel
Approximately 360 miles to provide 9 clinics and 1 visit/school to distribute forms
at 0.345 per mile=$124.20
Supplies
Syringes(1000 ct,3cc) $103.30
Needles(700ct 1", 300ct 5/8") 57.50
Gloves(4boxes,2med,2sm) 47.80
Bandaids(1000 ct) 55.90
Sharps Containers(2 box/6ea) 49.10
Cotton balls (1 bag) 14.99
Alcohol wipes(1 case) 23.90
Dry Ice(transport Varivax) 50.00
Total $402.49
Other
Screening forms(100/school/clinic=900 @ .05/copy) $45.00
VIS forms(average 2 IM's/child/clinic @ .05/copy) 90.00
2003 IMMUNIZATION GRANT APPLICATION—WELD COUNTY DEPARTMENT OF HEALTH&
ENVIRONMENT
Parental consent forms(100/school/clinic) 45.00
Voucher forms(to waive administration fee,50/clinic @ .10/copy—NCR form) 45.00
Total $225.00
PROJECT BUDGET SUMMARY
CATEGORY AMOUNT
Personnel $5112.00
Fringe None
Travel 124.20
Equipment None
Supplies 402.49
Other(Postage,printing,etc.) 225.00
Subtotal $5863.69
Indirect
Grand Total $5863.69
Chairman, Board of County Commissioners
ATTEST:
WELD COUNTY CLERK TO THE BOARD
BY:
DEPUTY CLERK TO THE BOARD
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