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Home My WebLink About20021018.tiff RESOLUTION RE: APPROVE CORE SERVICES AND CHAFEE FOSTER CARE INDEPENDENCE PROGRAM PLAN FOR FISCAL YEAR 2002-2003 AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Core Services and Chafee Foster Care Independence Program Plan for Fiscal Year 2002-2003 from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, to the Colorado Department of Human Services, Division of Child Welfare Services, commencing June 1, 2002, and ending May 31, 2003, with further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Core Services and Chafee Foster Care Independence Program Plan for Fiscal Year 2002-2003 from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, to the Colorado Department of Human Services, Division of Child Welfare Services, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of April, A.D., 2002. BOARD OF COUNTY COMMISSIONERS �� WELD COUNTY/COLADO �51 K ATTEST: e �t�//� h , . Si/vie wti% � Gle • �Vaad, Chair Weld County Clerk to the r ,v zV sQom.'ac 1 _ Qkt, _ r, 'avid E. ong, Pro-Tem BY: / Deputy Clerk to the Bo N M. J. ' eile 50V DASTOF G� i / F V k /ic . . Jerk unty Attorney S� Robert D. Masden Date of signature: C c � 2002-1018 SS0029 :&t( A i i Dii'll\i - DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 WEBSITE:www.co.weld.co.us Administration and Public Assistance(970)352-1551 VI igC Child Support(970)352-6933 COLORADO MEMORANDUM TO: Glenn Vaad, Chair Date: April 22, 2002 Board of County Commissioners / /} FR: Judy A. Griego, Director, Social Services CkQrtu o RE: Core Services &Chafee Foster Care Independence Program Plan for FY 2002-2003 Enclosed for Board approval is the Core Services & Chafee Foster Care Independence Program Plan for FY2002-2003. The Families, Youth and Children (FYC) Commission have reviewed and are recommending Board approval of the Plan. 1. The term of the Plan begins on June 1, 2002 through May 31, 2003. 2. The total allocation under the Core Services & Chafee Plan is $1,020,513.94, subject to the Governor's approval of the Long Bill. 3. Under the Core Services plan, the Department will primarily purchase services for required programs of Home Based Intervention, Intensive Family Therapy, Lifeskills, Day Treatment, Sex Abuse Treatment, ADAD services, Mental Health services, independent living services, and special economic assistance. If you have any questions, please telephone me at extension 6510. 2002-1018 r CORE SERVICES & CHAFEE FOSTER CARE INDEPENDENCE PROGRAM PLAN FY 2002-2003 FOR WELD COUNTY(IES) REQUEST FOR STATE APPROVAL OF PLAN Z If this box is checked please complete all portions of the plan related to Chafee Foster Care Independence Program(CFCIP),otherwise all statements throughout this document will be considered not applicable. This Core Services Plan is hereby submitted for Weld [Indicate county name(s) and lead county if this is a multi-county plan],for the period June I,2002,through May 31,2003. The Plan includes the following: 0 Completed"Statement of Assurances"; $ Completed Statement of the eight(8)required Core services to be provided or purchased and a list of county optional services, County Designed Program Services,to be provided or purchased; $ Completed program description of each proposed"County Designed Service"; 4) Completed"Information on Fees"form; 4) Completed"Direct Service Delivery"fore; 4) Completed"Purchase of Service Delivery"form; $ Completed"Projected Outcomes"form; 4) Completed"Overhead Cost"form; 4) Completed"Final Budget Page"form; 0 Completed"State Board Summary";and, 4) Completed"100%Funding Summary"form. This CFCIP plan is hereby submitted for Weld [Indicate county name(s) and lead county if this is a multi- county plan],for the period July 1,2002,through June 30,2003. The Plan includes the following: 0 Completed"Request for State Approval"form 0 Completed"State of Assurances"form 0 Completed"Chafee Foster Care Independence Program"format 0 Completed"Direct Service Delivery"and/or"Purchased Service Delivery" form $ Completed"Youth Direct"form 0 Completed"Final Budget page" This Core Services and Chafee Foster Care Independence Program Plan has been developed in accordance with State Department of Human Services rules and is hereby submitted to the Colorado Department of Human Services, Division of Child Welfare Services for approval. If the enclosed proposed Core Services and/or Chafee Foster Care Independence Program Plan is approved,the plan will be administered in conformity with its provisions and the provisions of State Department rules. The person who will act as primary contact person for the Core Services Plan is, David Aldridge and can be reached at telephone number(970) 352.1551, extension 6290. The primary contact person for CFCIP is Mark Lindquist and can be reached at telephone number(970)352.1551,extension 6266. If two or more counties propose this plan,the required signatures below are to be completed by each county,as ., appropriate. Please le{ attach an additiona ignature page as needed. y `� n TOR, 1M�N� (�2 ©Z Si ature,D O OUNTY DE RTMF�]f OF SOCIAL SERVICES A Lzc 4� j c.co--...—o L/- 2S-el2— Signature,CHAIR,PLACE NYALTERNATIVES COMMISSION DATE ii� tt4.. 04/24/7007 Signature,CHAIR,B COMMISSIONERS DATE Glenn Vaad 2 CORE SERVICES STATEMENT OF ASSURANCES Weld County(ies)assures that,upon approval of the Core Services-Chafee Foster Care Independence Program Plan the following will be adhered to in the implementation of the Plan: Core Services Assurances: • Operation will conform to the provisions of the Plan; • Operation will conform to State rules; • Core Services Program Services, provided or purchased, will be accessible to children and their families who meet the eligibility criteria; • • Operation will not discriminate against any individual on the basis of race, sex, national origin, religion, age or handicap who applies for or receives services through the Core Services program; • Services will recognize and support cultural and religious background and customs of children and their families; • Out-of-state travel will not be paid for with Core Services funds; • All forms used in the completion of the Core Services plan will be State prescribed or State approved forms; • Core FTE/Personal Services costs authorized for reimbursement by the State Department will be used only to provide Core Services authorized in the county(ies)'approved Core Services Plan; • The purchase of services will be in conformity with State purchase of service rules including contract form,content,and monitoring requirements;and • Information regarding services purchased or provided will be reported to the State Department for program,statistical and financial purposes. 3 CHAFEE FOSTER CARE INDEPENDENCE PROGRAM PLAN STATEMENT OF ASSURANCES Weld County(ies)assures that,upon approval of the Core Services-Chafee Foster Care Independence Program Plan the following will be adhered to in the implementation of the Plan: Chafee Foster Care Independence Program statement of assurances: • Funds shall be used exclusively for the purposes specified in the plan; • Funds shall not be used to supplant,duplicate or replace existing child welfare funds and; • Funds shall not be used for county budget shortfalls; • Assistance and services will be provided to youth who have left foster care because they have attained 18 years of age,and have not attained 2lyears of age[Section 477(b)(3)(A)]; • Not more than 30 percent of the amounts allocated for CFCIP for a fiscal year will be expended for room and board for youth who have left foster care because they have attained 18 years of age,and have not attained 21 years of age [Section 477(b)(3)(B)]; • None of the amounts paid to the County Department from its allocation will be expended for room and board for any child who has not attained 18 years of age [Section 477(b)(3)(C)]; • The County Department will make every effort to coordinate the CFCIP program receiving funds with other Federal and State programs for youth(especially transitional living youth projects funded under part B of title III of the Juvenile Justice and Delinquency Prevention Act of 1974); abstinence education programs,local housing programs,programs for disabled youth(especially sheltered workshops),and school-to-work programs offered by high schools or local workforce agencies[Section 477(b)(3XF)]; • Adolescents participating in the program under this section will participate directly in designing their own program activities that prepare them for independent living and the adolescents will be required to accept personal responsibility for living up to their part of the program[Section 477(b)(3)(Fl)];and • The County Department agrees to enforce standards and procedures to prevent fraud and abuse in the programs carried out under the plan. 4 CORE SERVICESTO BE PROVIDED/PURCHASED Place an "X"to indicate which of the following Core Services Program Services will be provided/purchased in accordance with State Department rules: _X Home Based Intervention X Intensive Family Therapy X Sexual Abuse Treatment Services _X_ Day Treatment X_ Life Skills X_ Special Economic Assistance X Mental Health Services X Substance Abuse Treatment Services List below"County Designed Service"that will be provided/purchased in accordance with State Department rules: 5 CORE SERVICE COUNTY DESIGNED SERVICE Service Name:None Optional services approved as a part of the county's Core Services Plan are approved on an annual basis. For a County Designed Service to be extended beyond one year,this portion of the plan must be submitted and approved annually by the State Department. Given that County Designed programs are not standardized across counties, it is important to provide detailed information as outlined below. This information can be use to justify continued funding of the program with the legislature. The information listed below is to be completed for each County Designed Service to be included in the County(ies)'Core Services Program Plan. 1. Describe the service and components of the service,define the goals of the program. 2. Define the eligible population to be served. 3. Defme the time frame of the service. 4. Defme the workload standard for the program: • number of cases per worker, • number of workers for the program,and • worker to supervisor ratio. 5. Define the staff qualifications for the service,e.g.,minimum caseworker III or equivalent,see 7.303.17 for guidelines. • Define the performance indicators that will be achieved by the service,see 7.303.18. • Identify the service provider. • Defme the rate of payment(e.g.,$250.00 per month). • INFORMATION ON CORE SERVICE FEES Please check all that apply:: X Fees will not be assessed for Core Services Program Services. (STOP. Remainder of information does not need to be completed.) Fees will be assessed for the following services:Check those that apply: Home Based Intervention Intensive Family Therapy Sexual Abuse Treatment Day Treatment Life Skills Special Economic Assistance Mental Health Services Substance Abuse Treatment Services County Designed Service(List Services Below) Fee assessment formula is the same for all services. State the formula here(attach additional sheets as needed). Fee assessment formula varies with service. 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C'' ` o HO w ) 00 � ` \ o ) ) ± / 2 4 ,2 / \ 2 \ • ^ \\� « C4o _ \ a o @A4 $ ± / © 23 a / % § w ° E ` Co N 2 & E � ( ® " $ \ , � § @f © IIL . / 2 § ( • z0 � o u ( u ® ) ° kk . II § $ } § Q ` ® \ _ eb. , ( 0 Z a / - \ \ mu w C6-1 § o ) \ \ O \ ] z . * . PROJECTED CORE SERVICES OUTCOMES FOR PERFORMANCE INDICATORS FOR FY 2001-2002 Home Base 30 45 60 135 Intensive Family Therapy 27 33 144 204 Life Skills 33 101 34 168 Day Treatment 34 8 13 55 Sexual Abuse Treatment 42 21 12 75 Mental Health Treatment 118 0 0 118 Substance Abuse Treatment 0 251 0 251 Special Economic Assistance 60 0 0 60 County Design(List) N/A • "Client meets 86%or more of the treatment goals 2-Client meets between 85%-25%of the treatment goals "Client meets 24%or less of the treatment goals 25 CORE SERVICES PROGRAM OVERHEAD COST 1. DIRECT SERVICE A. Total Salary/Fringe/Travel/Operating Costs of Line Service Workers and their Immediate Supervisors B. Formula Percentage Allowed for Overhead Costs 15% C. Provided Service Overhead Costs(A X B) 2. PURCHASED SERVICF A. Purchased Service Dollar Amount _ 699.880..00 B. Formula Percentage Allowed for Overhead Costs 3jQ $0-50,000 =5% $50,001 -100,000=4.9% For each$50,000(in total expenditure)increase the overhead decreases by.1%. C. Allowed Amount for Overhead Costs(A X B) 24.495.80 D. Base Overhead Cost Allowed 500.00 E. Purchased Service Overhead Costs(C+D) 25 995.80 3. TOTAL OVERHEAD COSTS(IC+2E) 25.995.80_ DISTRIBUTION OF OVERHEAD COSTS AMONG SERVICES* SERVICE Provided Service Purchased Service Total Overhead Overhead Costs Overhead Costs Costs 1.Home Based Intervention $5,761.12 $5,761.12 2.Intensive Family Therapy $4,949.28 $4,949.28 3. Sexual Abuse Treatment $1,839.20 $1,839.20 4.Day Treatment $6,992.34 $6,992.34 5.Life Skills $4,953.86 $4,953.86 6.County Designed Service None COLUMN TOTALS $24,495.80 $24,495.80 *Formula to determine overhead cost by service: Step 1:total provided service cost(by service)x 15%=provided service overhead cost Step 2:total purchased service cost(by service)x%listed in 2B=Y $500 divided by the number of purchased service=Z,then Y+Z=overhead cost Step 3: Provided service overhead cost plus purchased service overhead cost equals total overhead cost. 26 GENERIC COST SUMMARY SHEET 1. Account Code 2. Total number of children to be served by provided services 3. Total number of children to be served by purchased services 4. Average number of children(total 2+3+12)to be served monthly 5. Total number of families to be served 6. Average number of families to be served monthly 7. Employee N lb number(should be the total staff listed on Direct Service Delivery Page) 8. Provided cost Overhead cost(From Overhead cost summary sheet) Total provided cost 9. Monthly provided cost per child [this is determined by dividing the total provided cost by the number of children to be served from provided services and then dividing that total by the number of months the service will be provided.] 10. Purchased cost Overhead cost(From Overhead cost summary sheet) Total purchased cost 11. Monthly purchased cost per child [this is determined by dividing the total purchased cost by the number of children to be served from purchased services and then dividing that total by the number of months the service will be provided.] 12. TOTAL COST REQUESTED[Total provided cost Total purchased cost] 13. Total 80/20 service cost requested 14. Total 100%service cost requested 27 FINAL BUDGET PAGE FY 2002-2003 CORE SERVICES CHAFEE FOSTER CARE INDEPENDENCE PROGRAM CFMS Service Name Other DSS Other Chafee Foster Total Funds Total Funds TOTAL Function Funds Source Care 80/20 100% FUNDS Code Funds Independence Funds 1905 CHAFEE Foster Care $82,242.00 $82,242.00 Independence Program 1783 Home Based Intervention 103,066.94 $61,536.39 164,603.33 1784 Intensive Family Therapy $88,543.17 $52,864.94 141,408.11 1785 Lifeskills $88,625.04 $52,913.82 141,538.86 1786 Day Treatment $168,924.40 $30,856.76 199,781.16 1787 Sex Abuse Treatment $32,903.45 $19,645.09 $52,548.54 1889 ADAD Contract 122,398.00 122,398.00 1888 Mental Health Contract 97,544.00 97,544.00 1877 Special Economic Assistance 10,000.00 10,000.00 TOTALS $82,24200 $482,063.00 $447,749.00 $1,012,064.00 CFMS Function Codes 17n denotes 80/20 funded Core Service CFMS Function Codes 18acx denotes 100%funded Core Service CFMS Function Codes 2850 Chafee Foster Care Independence Program Purchased,Direct Services and Youth Direct CFMS Function Codes 2810 Room&Board Reimbursement For Emancipated Youth 28 ) f 7 $ 3 / - % 2 0 o & 3 3 ) ) } 0 \ I. 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T T T co co a co a a a n. o co ` to o O o 0 `o m 0 N 0 C .0.. 312 0 0 co w Ra' co co a co a .gym „_ 0 .� 0 r•, 0 e O a ` O u ` o `u ` o a ` en Y o 7 CO Y > O Y O O C o o C `0 O C `0 O C 0 O 7 co 7V) = = V) S nor c X Y C 0 ' = 0 1 . m 0 m m m O O cat E co r E '' E t; 0 oA Y Y c 05 05 m 10 c ro ≥ '° Nm `0 OEtmn = mm am � ro 03 >. v C04 P at O < .— EOOv 0 '00- :CI o Y o m m o m m o o m o u 0 a ° vo .C 0. ¢ xu) r0. 3ov> m1- a ¢ ¢ aa ¢ 5i- a a a 4k 0 0 0 6. v v v 0 5>5 v 0 o O > a a a` a I- I- H W I U) a€0 W w 0 O T m o a, U Fa' U o U • m 0 0 Ea b aE 1? M a Z to Z O Z Z >, 0 E `0 f) m • O. v E :O r. v . v y � O ca to. cn =Y I_ 0 . C C C m i c ~ a ≥ a m w a al a 0 a Y V r v E t v ?� :O I- a 0 - oo 3 0mm 3 ow 3 vO � o 4Y 0 S0u) 0 44 0 -c. PURCHASE OF SERVICE CONTRACT Core Services PROGRAM 1. THIS CONTRACT,made this day of , 1998 by and between the County Department of Social Services at ,hereinafter called"County" and (address) (name) (address) ,hereinafter called"Contractor". (Tax I.D.or Social Security Number) 2. This contract will be effective from until 3. County agrees to purchase and Contractor agrees to provide (Core Service) to at at other such (population to be served) (location service is to be provided) location as shall facilitate the provision of such services. This service is described in Staff Manual Volume 7,Section 7.303.1 , and,if appropriate,the State approved County Core Service Plan. 4. County agrees to purchase and contractor agrees to furnish units of service at the cost of per unit of service for a maximum amount of this contract of$ 5. The parties agree that the Contractor's relationship to the county is that of an independent Contractor. 6. The parties agree that payment pursuant to this Contract is subject to and contingent upon the continuing availability of funds for the purpose thereof. 7. County agrees: a) To determine child eligibility and a s appropriate,to provide information regarding rights to fair hearings b) To provide Contractor with written prior authorization on a child or family basis for services to be purchased. c) To provide Contractor with referral information including name and address of family,social,medical,and educational information as appropriate to the referral. d) To monitor the provision of contracted service. e) To pay Contractor after receipt of billing statements for services rendered satisfactorily and in accordance with this Contract. 8. Contractor agrees: a) Not to assign any provision of this Contract to a subcontractor. b) Not to charge clients any fees related to services provided under this contract. c) To hold the necessary license(s)which permits the performance of the service to be purchased,and/or to meet applicable State Department of Human Services qualification requirements. d) To comply with the requirements of the Civil Rights Act of 1964 and Section 504,Rehabilitation Act of 1973 concerning discrimination on the basis of race,color,sex,age,religion,political beliefs,national origin,or handicap. e) To provide the service described herein at cost not greater than that charged to other persons in the same community. f) To submit a billing statement in a timely manner,no later than 45 days after services. Failure to do so may result in nonpayment. g) To safe guard information and confidentiality of the child and the child's family in accordance with rules of the Colorado Department of Human Services and the County Department of Social Services. h) To provide County with reports on the provision of services as follows: • Within weeks of enrollment/participation,submission of a treatment plan for the child/child's family with specific objectives and target dates. The treatment plan is subject to county approval. • At intervals of months,from the time of enrollment/participation, submit reports that include progress and barriers in achieving provisions of the treatment plan. 37 a) To provide access for any duly authorized representative of the County or the Colorado Department of Human Services until the expiration of five(5)years after the£mal payment under this Contract,involving transactions related to this Contract. b) Indemnify County, Colorado Department of Human Services from the action based upon or arising out of damage or injury,including death,to persons or property caused or sustained in connection with the performance of this contract or by conditions created thereby,or based upon any violation of any statue,regulation,and the defense of any such claims or actions. 9. In addition to the foregoing,the County and Contractor also agree: 10. Termination: Either party may terminate this Contract by thirty(30)days prior notification in writing. County Director's Signature Contractor's Signature Date Contractor's Title Date Original to Contractor Copy to the Case File Copy to County Bookkeeping Copy to State Accounting 38 Hello