Loading...
HomeMy WebLinkAbout20021604 RESOLUTION RE: APPROVE AGREEMENT FOR JANITORIAL SERVICES AT THE FORT LUPTON FACILITY AND AUTHORIZE CHAIR TO SIGN - CARNATION BUILDING SERVICE, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Janitorial Services at the Fort Lupton Facility between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Buildings and Grounds, and Carnation Building Service, Inc., commencing July 1, 2002, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Janitorial Services at the Fort Lupton Facility between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Buildings and Grounds, and Carnation Building Service, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of June, A.D., 2002. BOARD OF COU TY COMMISSIONERS WELD OUNTY, C ORADO IE� IL a, ATTEST:L /4/4 1 �� Weld County Clerk'''�/ to th:�.+:, C5,/: _,� Vaa ,2,31 ce %C ,�4,,, Davi E. Lo , Pro-Te Vi%BY: Deputy Clerk to the Boar. . J. eile AP O D AS T • AEXCUSED DATE OF SIGNING (AYE) W' liam H. Jerke my Attorn " Robert D. Masden Date of signature: �//S 2002-1604 c, ., z y p BG0009 06/07/2002 18:15 303-340-4845 PAGE 10 Carnation Building Service,Inc. 928 Salida Way Aurora,Colorado 80011-7816 Weld Country 13001`°Street Greeley,Colorado 80631 REt AGREEMENT. Agreement made this day of Jane 7, 2002 between Camden Building Service, he., 928 Salida Way,Aurora, Colorado 80011-7816,a corporation organized under the laws of the state of Colorado ("hereinafter the A Corporation'), and Weld Country Located at 1500 rd Street (h eeley,Colorado 80631 ("hereafter the A Customer"). Customer desires to engage the Corporation as an independent contractor to provide certain janitorial services. Now therefore,it agreed as follows: 1. Dudes. The Customer hereby contracts with the Corporation to provide janitorial services as follows; See exhibit A attached hereto. It will be the responsibility of the Customer to ensure that Corporation has access to the building for its duties 250 times per year. If opened during recognized national holidays the Corporation will perform its duties at one and half the nightly rate. 2. Payment. In consideration of the Corporation's service performance pursuant to this Agreement,the Customer agrees to pay the Corporation the following: 2.1 The sum of 51342.00 per month payable in frill on or before the 15th of each month. 2.2 Any alteration or deviation from the service and specifications shall be set forth in writing and the Customer will incur and be charged additional cost above the amount set forth in paragraph. 2.3 Any payment received after the 20th of each month,or any unpaid balance will be charged an interest rate of 1.5%per month on the unpaid balance. 3. Tern. The term of the employment hereunder shall commence, July 2002,and continue for one year from the date thereof. However, but can be terminated by either party upon 30 days written notice thereof. Notices pursuant hereto shall be in writing and sent by registered mail to the addresses set forth herein, unless the address is changed, in writing to the other party too received such notice. 2002-1604 d o. , AL 06/07/2002 18:15 303-340-4845 PAGE 11 4. General Representations by Customer. The customer twi.. ..nts to the Corporation, as of the effective date of this Agreement, it is a corporation duly organized, validly existing, and in good standing, under the laws of the State of Colorado, with all requisite corporate power and authority to execute, deliver, to enter into and perform its obligations under this agreement. Neither the signing nor the delivery of this agreement,nor the consummation of the transaction contemplated herein, will conflict with, or result in the breach of,or constitute a default under, any of the provisions of any corporate restrictions Or any agreement or instrument to which it is a party or by which it is bound. The customer also represents to the Corporation that has taken or caused to be taken all necessary corporate action to authorize the execution, delivery, and performance of this agreement and that this agreement constitutes a valid and binding obligation of the Customer enforceable in the accordance with its tams. 5. Agency. Neither party to this agreement is nor shall act as an agent for the other, except as provided in this agreement. The customer shall have no authority whatever to assume obligations or liabilities or to act for or on the behalf of the Corporation, except as so provided in this agreement. The Corporation shall have no authority to assume obligations or liabilities or to act for or on the behalf of the customer,except as provided in this agreement. 6. Waiver. No waiver of any condition or breach of this agreement shall be construed as a waiver or consent to a subsequent breach. 7. Nonce of default It is agreed that as a condition precedent to any default in performance of this agreement, the party alleging the default must give the other party notices in writing of such default. The other party will have (10) days after receipt of the notice to cure any such defaults shall not include strikes,accidents, or delays beyond the Corporation's control. 8. Attorneys Fees. Should this agreement become the subject of litigation to resolve a claim of default in performance by any party, the prevailing party shall be entitled to its reasonable attorneys fees,expense and court cost from the substantially unsuccessful other party. 9. Separate Entities. This agreement does not and shall not be construed to create a partnership or joint venture between the parties herein. 18.Notices. All notices shall be in writing and sent to the other parties at the address set forth on the first page,certified mail,return receipts requested, or express mail. 11.Governing Law. This agreement shall be construed in accordance with the laws of the State of Colorado. 12.Assignment This agreement shall insure to the benefit of and be binding upon the parties hereto,and their respective successors,heirs,executors,and administrators. 06/07/2002 18:15 303-340-4845 PACE 12 13.Severabiity. In the event any provision of this agreement shall for any reasons be deemed illegal or unenforceable, the same shall not affect the validity or enforceability of the remaining provisions. 14.Taus. Each party shall be the responsible for there own taxes. 15.Captions. All headings and captions are solely for identification purposes and shall have no effect on the interpretation or meaning of the provisions contained in each paragraph. 16.Liability. The corporation shall not be liable for any claim or any cause of action for any loss, damage, or injury in connection with the customer's representations and/or any misrepresentations or fraudulent conduct, relating in any way to their property. 17.Entire understanding. This agreement contains the entire understanding of the parties and supersedes any other oral or written arrangement and/understanding relating to the subject matter of this agreement. There arc no representations,warranties,covenants or undertakings other than those set forth in this agreement. There shall be no changes, amendments or modifications of this agreement unless it is in writing and signed by both parties. It Employment. The corporation and the customer agree that neither party will employee individuals from either parties for a period of not less than six months from the date of termination or during employment without prior written approval. 19.Providing Service. Corporation employees that leave are not to provide janitorial service for the customer for a period of less than 2 years as an individual or as a representative of a corporation. Parties responsible will be held accountable for any and all attorney fees. IN WITNESS WHEREOF EACH OF THE PARTIES HERETO HAS CAUSED THIS AGREEMENT TO BE DULY EXECUTED AS OF THE DATE OF THIS AGREEMENT. Carnation Building Service,Inc. Weld �Country Michael R.Bertram Glenn Vaad / F p Chair, Weld County Board of Commissioners Title: President/CEO Title. 86/@7/2892 18: 15 383-348-4845 PAGE 01 02$Sado way i;,,,,,�„ Carnation Building Service, Coe Phone:3034404628 Inc. Far 303-3404848 Fax Tor Slaw Boeck Prom Midaal Bertram Pea 970-336-7212 Odau June 7,2002 Plasm 970-336-7212 Pas 16 ttw Janitorial Proposal CQ Aurora o urgent P3 Per Ravin Orleans Conan..! O Plea.Reply O Place Ito ala Camelei NI ens 1 hops you lard a aloe mandem WS 1 hay.Mahn your quota tar the Pt. Lupien Inlay. Leak It over and K you Moen any quanta pbraa ow and 1 van do nay beet W SWOP ISM. Leaky*man'to wadding with you tNrreal I as stud Sat aNriy lire windows and providing a price we word Is Nap at dollars to dear the widows braids and oat par elaaaM4. 06/07/2002 18:15 303-340-4845 PACE 02 Faellity Weld Ceunlry(Ft.Leyte.) By: Cat adon lathing Service,Inc. 1-MO.7003373 Visit our Web Site at W W W.Carnatleabidpea.con 06/07/2002 18: 15 303-340-4845 PAGE 03 Table of Contents: • Introduction and Cover Letter • Condition of Current Facility From a Cleaning Stand Point • Quality Control as it is Performed By Carnation Building Service,Inc. • Areas and Specifications • Budget Disclosure • Contract and Price • Letters of Recommendations form current customers • Professional References • The Advantage • Insurance and Bonding Information 96/97/2002 1E: 15 303-349-4845 PAGE e4 CARNATION BUILDING SERVICE, INC . June 7,2002 Carnation Buildiep Service,Inc. 928 Salida Way Aurora,Colorado 80011-7816 Weld Country 15002`4 Street Graley.Colorado 80631 Dear Steve: I would like to nay I was very happy that you gave out company the opportunity to submit a quote on your facility I have tried to give you all the information you will need to make a sound decision. Carnation has put together a quality assurance program. This allow, us to keep your fatty at the highest possible level of cleanliness It is accomplished through an inspector that will visit your facility on a weekly basis to rate the overall performance of the work being done. The inspector will also visit with your staff to see that they an meeting your requirements to your satisfaction. We should elw note that Carnation has no subcontractors. This allows us to have control over the people hn your building. If thew is a prablee%with the quality of work,Carnation sends a field representative in to wort with die crew If this fails to produce results, we snake the ne=easary changes with the crew to correct the pct. Carnationis a company that has built a reputation with SOME of Amedca'a best know compaies to include Drinkers Intetnatianal,Quality During,Denver International Airport,Radieson Hotels,Health Clubs,Sdhools, USDA Fadllides,Grocery Stores,Office Buildings,Warehouses,Retail Outlets and the US Government to name jun a few Sincerely, Michael R.Bertram President/CEO 928 SALIDA WAY • AURORA/COLORADO • eQett/7ele PHONE: 303-340-4828 • PAL 303-340.4845 fMAIL ADRRESS: MR8SRTRAM®NntzExO.NET 06/07/2002 18: 15 303-340-4845 PACE 05 Condition of the Facility from a Cleaning Stand Point BY Carnation Building Service,Inc. Areas of Concern: • Dusting in general both high and low • Poor job of vacuuming throw rugs. • Not cleaning under throw rugs. • Lack of detail in restrooms to include bottom side of urinal,fixtures not being polished, toilet bases not cleaned,walls not cleaned,paper dispensers need filled. • Hard surface floors just being spot mopped. • Entrance doors not getting cleaned. • Baseboards not cleaned. • Corners and edges not being cleaned. • Blinds not getting dusted. • Window sills not cleaned • Floors need to be top scrubbed and re-coated • There is just a lack of detail through out the facility. Please under stand that Carnation Building Service,Inc. is not providing this list of our observations to generate problems or issues with anyone. It is simply things that we noticed during our walk through. and they arc items we would work to correct if provided the contract within the first 30 days. There would be an additional charge for the window washing of the foyer;we fill that not all the windows around the building would warrant cleaning,but cleaning the foyer glass would do a lot to enhance the facility and the image of the building. Thank-you Management 06/07/2002 16:15 303-340-4845 PAGE 06 Blue Print Pro Inspector By Butchers Quality Assurance Software Blue Print Pro Inspector can help Carnation Building Service,Inc. catch mistakes before they happen. Inspector references Butcher's award winning training programs that can ensure proper work training and support • Import total facility information from Blue Print Pro Analyst. • Create and maintain a proactive approach. • Inspect your facility objectively. • Track cleaning performance,equipment repair,light bulb replacement, vehicle maintenance,training and more. • Measure and maintain compliance daily. • Summarize reports for daily,weekly, monthly and annual activities. • Customize questions and ratings to suite your needs. • Eliminates manual forms for the inspector. • Inspect one building or multiple buildings. • Perform mock OSHA inspections Carnation Building Service,Inc. feels with innovative and state of the art Quality Assurance Program and training provided by the Butcher's Company this gives us a pro- active edge and the expertise to provide you with the finest service money can buy. Thank-you Management 06!07/2002 18: 15 303-340-4845 pql 07 Weld Country 330 Park Ave. Ft. Lupton,Colorado 4970-336-7211 The Schedule of Service Daily: To include Offices,Work Stations,Conference Rooms,Private Offices,Common Area.Break Rooms,and Restrooms. • Vacuum and spot clean carpeted areas,to include entrance rugs and mats. • Dust mop or sweep all hard surface floors. • Clean thresholds at entrance doors to the best of our ability. • Clean and sanitize(As Requested, but no less than once per week)telephones. • Dust desks,chairs,file cabins,telephones,general office equipment,finniture,wall hangings,and window ledges. Carnation will do its best to clean around papers on desks,but to do a proper job desk need to be cleaned off all papers. Carnation will not move papers. • Tile floors to be damp mop. • Spot clean walls,door jams,switches,wall plugs and hardware at entrance doors,ECT. • Clean and polish drinking fountains, including splashboards. Removing mineral deposits. • Empty,clean and replace soiled liners in all waste receptacles. • Clean and sanitize tile floors and walls in restrooms,check shower stall if they apply. • Thoroughly clean and sanitize appropriate restroom fixtures, including toilet bowels and urinal interiors/exteriors,toilets(both sides),porcelain tops and sides,chrome and metal fixtures,(including under sink piping as needed). Keep free of sole and stains. • Clean, sanitize,and change liners in restroom waste and sanitary napkin receptacles. • Clean and polish mirrors,metal trim,dispensers and shelving in restrooms. • Replace paper towels,toilet paper, soap,toilet seat covers,and other disposable goods as required for restrooms,break room,lunchroom. All paper products and soap to be supplied by account unless advised other wise. If required to supply account will be invoiced for all products supplied at cost plus 5%. • Maintain janitorial closets in an orderly and clean manner. • Clean and polish ashtrays. • Maintain lunch and break roomy chairs,vending machines, walls,and other surface free of stains,dust, smudges ECT. • Break room floors to be swept,vacuum and/or mopped. • All windows and entrance doors to be checked for smudges and cleaned. • Glass surfaces to be checked for smudges to include partitions. • The microwave to be checked and clean as needed. 06/07/2002 18:15 303-340-4645 PAGE 08 • All shoe marks found on tile to be removed to the best of our ability. • Stairs to be swept damp mopped, and or vacuumed. Weekly • Restrootns to be checked and detailed looking for problem areas. • Detail carpets,vacuuming hard to reach areas. • Stain and handrails to be dusted and or cleaned. Monthly • Vacuum and or brush upholstered furniture as needed • Vacuum and/or clean ceiling vents,air convectors and perform any high dusting. • Clean face and trim of fire alarms. • Hand wash reatroom walls. Quarterly • Hard surface floors to be top scrubbed and re-coated. Note: Carnation can accommodate extra cleaning at any time while keeping up with the normal cleaning schedule. Please note that Carnation will need an area to keep the equlpmeat required to elatn your facility. 06/07/2002 18: 15 303-340-4845 PAGE 09 Weld Country Ft. Lupton • 6/7/2002 8peoielly Labor OlroetLabor Houareldt Rats CT Annual Cost Monthly Coat Clement 779.4 $ 8.23 $6,414.48 $ 5304 Day Porter 0 S a-00 $ - $ - 6hift Pay 0 S 0.25 $ - $ - O.T. 0 1 12.35 $ - S Toms $/,41441 $ 634-M 1psotsy Labor Working supaviwr 0 5 10.00 S - S - Floar Crw 40 $ 9.00 $ 360.00 $ 30.00 Floor Materiels $175.00 4 $ 700.00 $ 58.33 Paper $ - 0 S - $ - Area Manager $14,230.93 $1,131.47 $ 94.87 Totals $ !,1!1.47 $ 153,31 lene0ee Health Can $ - $ - Torte $ - $ - Teel Ober Labor Cost $1,112.54 S 717.74 Parr bgeas. FICA 6.20% $ 534.00 $ 44.50 Meaaaro 1.46% $ 124.89 S 10.41 Lability Ins. 1% $ 86.13 $ 7.18 WIC 5.26% 6 454.76 $ 37.90 FUTA 0.80% S 68.90 S 5.74 BUTA 0.06% $ 6.89 S 0.67 Pares SubTamle S 1,276.61 / 101.90 letulpment Equipment 91,150.00 / $ 1,150.00 $ 9613 Equipment Repair $ 25.00 0 $ • $ Mop nodal $ 40.00 2 $ 80.00 $ 6.67 Fuel $ 10.00 12 $ 120.00 $ 10.00 Sugar $ - 0 9 - S - TeW $ 1,380.00 $ 11110 Supplies 4.30% $ 370.11 $ 30$ lebeorittactor. Windows 0 $250.00 $ - 1 - Carpets 0 $ 0.035 $ - 9 - sub-Tats =11,10/.17 9 917.41 Overtire 28.8% $ 3,343.35 $ 276.51 Prot 10.00% $ 1,160.89 $ 98.74 Total Over Ouerhaat f 4,164.24 7 976.]3 galling Price $15,113.11 $ 1,34179 /rise Pr Foot 8q.Ft 0964 $ 271 S 0.226 06/07/2082 16: 15 303-340-4845 PACE 13 CONCES'IONS rtit• 1NTERNAT ONAL Concessions Mt/Paula ws Express,J.V. Dow International Almost April 12,2002 Wormy UM 6203 tmw St.. Carrera Oily.CO.80022 Car Me.Emerson: Cram Building Services end Cl/Fiends, J.V.hive t.M►org nix-year rretlenehp. They have been the laiWorS tri nes:lora in the Mah Terminal Food Ccut ere et Denver Intl Airport See opening. MflS end Ms teem have teen ebb to marriair a hq level of twvloe, commitment eat commurdcsion during thee end.DIA has been condee tVy gr wing with different needs end Wheel has her able to UM whatever Is requested of hen end hi corn any. I wsid recommend Miehes end Carnation for any Irarbt nee s Wembley tree In the future. •Please do not Inflate to contact me at(303)3494612. Sincerely. rcirsin Mark Svena Genial Manager 06/07/2002 18:15 303-340-4845 PAGE 14 Professional References For Carnation Building Service,Inc. 800.700-3373 • Matthew Cavell Bank One#303-344-5437 • Lee Brooks Northern Colorado Paper#970-353-8787 • Stephen Branton Colorado Insurance Professionals#303-755-5600 06/07/2002 18: 15 303-340-4845 PAGE 15 The Advantage. • Carnation is fast becoming one of the largest Janitorial Companies in the metro area;with this in mind we have the resources to handle all of your needs. Carnation will have revenues in excess of$3,000,000 dollars in 2002 • We are insured and bonded. Carnation carries a I0,000•dollar janitorial service bond. We provide a commercial insurance policy for 2,000,000 dollars. • We are a register member of the BSCAI,an association for janitorial contractors that provide us with training and information about anything associated with the janitorial business. We are more than 2,600 hundred members strong throughout the world. Information about anything is just a phone call away. • We Carry workman compensation policy with Union Insurance Company. • We have all employees check in at night. If there is no phone call,we send someone to your building. • We have a pager system that allows you to make contact with someone from this office twenty four hours per day, seven days per week. This allows us to handle any of your concerns • We have no sub contractors. We feel this very important. It allows us to insure the crew has the proper equipment and supplies to due the job right. • We are set up with what I calla co-op with other contractors that allow us to provide you with a hood service,carpet cleaning,hardwood floors,window cleaning, and an awing washing service. I know you will find the pricing very competitive. • Carnation is a full service company able to handle all of your needs. • If a question should arise with regards to the crew, Carnation has equipment to monitor their activity. • All employees are given uniforms so that the customer can identify our people. Our people are asked to maintain a neat appearance. 06/07/2002 18: 15 303-340-4845 PAGE 16 *coat CERTIFICATE OF LIABILITY INSURANC?nf Ad O p6io '�- 7Ha cERnFlCATE a ISSUED M A MATERT OY ORMA Ce1es►le insurance Osd„YARP C0IFMRENo MI NTS UPONTX[CERTMICAtt malts, Imo. HCLOIN.TMO Can nA7E DOES NOYA11ERa,E%TENP OR 1741 I. Poeeis It. , Ste. 209 /4-TERniECOVEIUSINFONDED9YDOPOUCIP.IIIIIILON, aurora CO 90014-1100 INSUPARIAPIOUSI Phonei303-755.8800 Paa.303-715-2911 (buFRAOs __ we noun's noun's Union Insurance Cnopany _--- qssa i .IMAENa Pianaeol Asetraaes 97E sal WeiY n8 Service rMSATENc Zurich Insurance Camas, Aurora COd-_8800'011 L-"' 'a MURIA L COVs1Y10s0 TM AOUCS Or EeMNER UrTAO FLOW NAVE saji an to THE INSURED MINED AIME FOR TMs POLICY MOOD POICATRD.I anumistMOI0 AMT IIOIMPEEr,iBW OR CONDITIONCIF MN CONTRACT OR OTHER DOGUMeR WITH 12M4CT TO WI4C$T IA CORTECATE WV EE Males OR ST PMITAM THE EEIMMCE APAONOED ET TM POLMes macaw WREN SUSPECT TO ALL THE TMMM,O�CLDWW MS CORDOCIS Of atm f . .A0a1OATS LATE SHOWN WI HAVE BEEN MINCED PT--E---- PROCLAIM. _ _ DC TOR Cr MAWS . . FOucr MrEEE ' LW, earfUL LASRT WO OCCURRENCE E 1 000 A X OONoacaucaaALLMean UPI 4859551 i 06/26/01 05/21/02 niroMUEEwria es s100,io _ma siI* T OCCUR j LEOES Nq.0 peum4 104000 X 9900 PD DMA P614DNAL&ADVsAay 41.000 `. 010111444400100431 s 9.00 OWL ROOPRO1TELMT APPLIES nit PNDaecTS•coanoP AOo $1,000 ^i 1 A POMOT-slat �L00_ AOFOOII UNRIPE NOMU* Omura, LSLaAIr lE1,000 AIL OWNS WIN KCALM KARI KARI 4 A Z ECOaaAUTOS DPI 4/159551 05/21/01 05/21/02 _HMO AUTOS 100LYENUM 4 �N IONOWII®aTPOa OMomplimnO —....._.,.. PROPORIN Ow NS) a IMsaa L STI AUTOOav•EA ACOOa., I 9AMALfto CO�O1q 7114E 44 Pa 4 W I AUTOONLT: ADO s ma wart EACH DOME I$1,001 A :100° LC.MImuADE 1;8509100/ 07/02/011 05/21/02 AOWCONM 111,001 I 4 : Atnwras s Soaso _ ~ 1 s .veros CoseercePRO .c snow OTwi MOVIIIR aaa11t Y1 TORFssl [ ER ;_ _ S E.L.EADHAamast 14100,01 6002800 04/01/02 04/01/03 ELonsom.EA _4100,0{ Ei IEEGEE-POLCI 4 59 O,0( OTaS C S.p1 Dishonesty i rmsas56i/o0 07/03/00 07/03/03 Makin 910,0( ��a_• DMA 37,50( Oa� MTEIANOR OEE RDLOCATnW Ww HiISOLsaKROro AKIO w a0E 10EMIE rrainCMi PEaIalaM CER1IFlCATE Mown !x .ADDITC4aL WanD;EOM%LtTTbC, CANCELLATION _ ... ._ ..-- - MOM PRY OP IMAMOMO_S®POLICE M CIAC111W MPOa leI DATE DIMEON TIE WANG tea as most_TD an. _S DanI NOME TO TIE elarrw CsTE N04040 ma to nu urt.our FALSE T000! MBE MO OENDATgE ON Raft OFMIP MHO OMRTIM as IFS a Hello