HomeMy WebLinkAbout20021317 RESOLUTION
RE: APPROVE FOUR NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR
VARIOUS PROGRAMS AND AUTHORIZE CHAIR TO SIGN - LUTHERAN FAMILY
SERVICES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with four Notification of Financial Assistance
Awards between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Social Services, and Lutheran
Family Services, commencing June 1, 2002, and ending May 31, 2003, with further terms and
conditions being as stated in said awards for the following programs:
1) Option B, Home Based Intensive
2) Intensive Family Therapy - Family Group Decision Making
3) Foster Parent Consultation
4) Lifeskills, and
WHEREAS, after review, the Board deems it advisable to approve said awards, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial
Assistance Awards for the above listed programs between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and Lutheran Family Services, be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said awards.
CSC : SS
2002-1317
SS0029
FOUR NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS - LUTHERAN FAMILY
SERVICES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of May, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, C LORA O
ATTEST: ILM
11A,
G Vaad, Chai
Weld County Clerk tot ':o. ¢:
1861 1:0 iv e
David . g, Pro-Tem
n
BY:
Deputy Clerk to the + ref', j Lt
M. J. Geile
OVED AS M: H.
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aunty orney \
Robert D. Masden
/Date of signature: �
2002-1317
SS0029
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e
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
CO
GREELEY,C 80632
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
C. Child Support(970)352-6933
COLORADO
MEMORANDUM
TO: Glenn Vaad, Chair Date: May 22, 2002
Board of County Commissioners
FR: Judy Griego, Director
Weld County Departme f So a1"Se es
RE: PY 2002-2003 Notification of Financial Assistance Awards (NOFAA) under Core
Services Funds-Lutheran Family Services
Enclosed for Board approval are the PY 2002-2003 Notifications of Financial Assistance
Awards (NOFAA) for Families, Youth, and Children Commission (FYC) Core Services
Funds, which are for the period of June 1, 2002, through May 31, 2003.
The Families, Youth and Children Commission (FYC) reviewed proposals under a
Request for Proposal process and are recommending approval of these bids.
Lutheran Family Services
A. Foster Parent Consultation: Foster Parent Support groups, birth child support
groups and training groups (parent and/or child.) Program capacity is 40
families per year, of 160 clients, budgeted length of service is 12 weeks. Training
is offered to all foster parents in the program with the pre-approval of the Weld
County program area supervisor. Consultation rate is $107/hour.
B. Intensive Family Therapy: One or two clinicians will participate in the Family
Group Decision-Making depending on the needs of the family. Bilingual-
Bicultural services are available for a limited number of conferences. Direct
service capacity is estimated at 100 hours per week Staff availability is
dependent on the combination of all cases in the Foster Care Services program.
Rate per Family Group Conference is $1,800 (6 or more potential participants);
$1,200 (0-5 potential participants); Rate per hour of individual contact is
$107/hour.
Page 1 of 2 2002-1317
MEMORANDUM TO GLENN VAAD, CHAIR
WELD COUNTY BOARD OF COMMISSIONERS
RE: CORE SERVICES NOFAA PY 2002-2003-Lutheran Family Services
C. Option B, Home Based Therapy: A maximum of 40 families per year, or 160
clients. The program serves children ages 0-18, expected maximum length of
service is 6 months or 60 hours. The Option B service provides access to 24-hour
crisis intervention services. Bilingual-Bicultural services and South County
access. Group rate per occurrence to be pre-approved by DSS program area
supervisor. Rate is $107/hour.
D. Lifeskills: Services offered through this program include teaching, coaching,
parenting skills, advocacy and community linkages, therapeutic visitation, and
group services through the Visiting Friend Program. The program offers 24-hour
crisis intervention services. Service to 13 families per year, or 49 clients. The
Visiting Friend Program serves families where children are ages 0-18. Program
plans include the recruitment of a Bilingual-Bicultural family consultant. South
County referral statistics are unavailable for this program; however, services will
not be limited to proximity. Hourly rate is $59/hour.
If you have any questions,please telephone me at extension 6510.
of
Page 2 of 2
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission(Core) Funds
Type of Action Contract Award No.
X Initial Award 02-CORE-0001
Revision (RFP-FYC-02010)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2002 and Lutheran Family Services
Ending 05/31/2003 Option B,Home Based Intensive
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Designed to promote the safety and well being of Award is based upon your Request for Proposal(RFP).
children and their family members. Services will The RFP specifies the scope of services and conditions
build on primary family connections and help of award. Except where it is in conflict with this
parents improve parenting abilities, identify NOFAA in which case the NOFAA governs, the RFP
parental strengths and support their efforts to upon which this award is based is an integral part of the
care for their children. The program will expedite action.
the return of children to their family and assist in Special conditions
creating a stable and nurturing family 1) Reimbursement for the Unit of Services will be based on
environment. The program serves families where an hourly rate per child or per family.
children are ages 0-18, expected maximum 2) The hourly rate will be paid for only direct face to face
length of service is 6 months or 60 hours. The contact with the child and/or family, as evidenced by
Option B service provides access to 24 hour client-signed verification form, and as specified in the
crisis intervention services. Bilingual-bicultural unit of cost computation.
services and South County access. 3) Unit of service costs cannot exceed the hourly and yearly
cost per child and/or family.
Cost Per Unit of Service 4) Payment will only be remitted on cases open with, and
referrals made by the Weld County Department of Social
Hourly Rate Per $ 107.00 Services.
Requests for payment must be an original submitted to the Weld
Group rate per occurrence to be pre-approved by DSS County Department of Social Services by the end of the 25th
program area supervisor. calendar day following the end of the month of service. The
provider must submit requests for payment on forms approved by
Unit of Service Based on Approved Plan Weld County Department of Social Services.
Enclosures:
X Signed RFP:Exhibit A
X Supplemental Narrative to RFP: Exhibit B
X Recommendation(s)
Conditions of Approval
Approv>j� Program Official:
By '✓, ,q// By
Glenn Vaad, Chair Jud . Gr' o, Direc r
Board of Weld County Commissioners Wel oun epartment of Social Services
Date: 052.20/20-6.2- Date: cS 0 Z
eoa2- /3(7
J . .
EXHIBIT A
SIGNED RFP
INVITATION TO BID
DATE:February 27, 2002 BID NO: RFP-FYC-02010
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-02010) for:Family Preservation Program--Home Based Intensive Family
Intervention Program Fami y Issue's Cash Fund or
Fami y Preservation Program Funds
Deadline: March 22, 2002, Friday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Depaihuent of
Social Services, announces that competing applications will be accepted for approved vendors pursuant to the
Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S.
26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home
Placement (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services
targeted to run from June 1, 2002, through May 31, 2003, at specific rates for different types of service. The
County will authorize approved vendors and rates for services only. The Home Based Intensive Family
Intervention Program is a family strength focused home-based services to families in crisis which are time
limited, phased in intensity, and produce positive change which protects children, prevents or ends placement,
and preserves families. This program announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date �
��tL . 7�/7"lif
(After receipt of order) BI MUST BE SIGNED IN INK
Sharon K. Tho s, LCSW
TYPED OR" TED SIGNATURE 7
VENDOR Lutheran Family Services /
(Name) H written Signatur y Authori
fficer orAgent ender
ADDRESS 3800 Automation Way, #200 TITLE President/CEO
Ft. Collins, CO 80525 DATE 3/15/02
PHONE # 970.266.1788
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 31
•
RFP-FYC-02010 Attached A
HOME BASED INTENSIVE FAMILY INTERVENTION PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2002-2003 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2002-2003
BID #RFP-FYC-02010
NAME OF AGENCY: Lutheran Family Services
ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO 80525
PHONE: ( 970 ) 266-1788
CONTACT PERSON: Patti Martini TITLE: Program Supervisor
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Home Based Intensive Family
Intervention Program is a family strength focused home-based services to families in crisis which are time limited,phased
intensity, and produce positive change which protects children,prevents or ends placement, and preserves families.
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1,2002 Start
End May 31. 2003 End
TITLE OF PROJECT: Lutheran Family Services HBT program
Sharon K. Thomas , if ! fciujrC 3/15/02
Name and Signature of Person Preparin •ocum€nt Date
James D. Barcla '
'G / r
". 3/15/02
Name and Signature Chief .mimstrative •fficer pplicant Age. y Date
AND. ORY PRO ' c SAL RE• IRE NT
For both new bids and renewal bids, please initial to indicate that the following required sections are included in this
Proposal for Bid. For renewal bids, please indicate which of the required sections have not changed from Program Fund
Year 2001-2002 to Program Fund year 2002-2003.
Indicate No Change from FY 2001-2002 to 2002-2003
Project Description X
- Target/Eligibility Populations X
X Types of services Provided X
X Measurable Outcomes X
X Service Objectives X
X Workload Standards X
- Staff Qualifications X
X Unit of Service Rate Computation- y
X Program Capacity per Month X
k Certificate of Insurance
Page 25 of 31
ApittritH
Niii L L-e-k-_ 41-Lk .11(--k---1--Pd-
RFP-FYC-02010 Attached A
Date of Meeting(s) with Social Services Division Supervisor: -- ' If-C R
j
tCmments by SSD Supervisor:
f, d_, t" & L�. /,E Q P±
71/1 P lL�, P L a Pr re f t-,( f e t _fir?
on Gl Lt_.„
9 c
ar £ CrLa w_24° , a (Jet) LULL) g_ -r,c9
Name and Signature of SD Supervisor ' Date
Page 26 of 31
March 15, 2002
Core Services Proposal
Home Based Intensive Family Intervention
Lutheran Family Services of Colorado
Home Based Option B
I. PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community-based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency,
which has provided human services to Colorado since 1948. Although the agency was
established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides
services to all individuals without consideration of religious beliefs, race, ethnicity, sex or
economic status.
Lutheran Family Services' Home Based Option B is a component of the LFS Foster Care
Program. LFS's Foster Care Program has been providing foster care placement services to this
region since 1993 and specializes in establishing permanency for children experiencing
significant emotional and behavioral impairments. The Option B program is designed to promote
the safety and well being of children and their family members. Services will build upon primary
family connections and help parents improve their parenting abilities, identify parental strengths
and support their efforts to provide care for their children. The program will expedite the return of
children to their family and assist in creating a stable and nurturing family environment in which
children can grow and develop. If children are returning to their permanent home from out of
home care we intend to help them reintegrate and stabilize in the family system as soon as
possible. The program goal is to improve both individual and family functioning. We will provide
crisis intervention services throughout the duration of the families' involvement with our agency.
The Option B program will utilize the Family Risk Scales to assess the family's out of home
placement risk areas, this will enable the program to individualize services for each family's
specific needs. Additionally, we will be using the Achenbach Child Behavior Checklists, when
appropriate, to assess problematic behaviors, if any, presented by the children in the family. We
have the ability to administer the SASSI (substance abuse screening) when warranted.
II. TARGET/ELIGIBILITY POPULATIONS:
Families considered appropriate for these services are those in which family members are facing
problems that have affected their well-being, safety, psychosocial growth and development, and
family stability. Families mandated or referred by the courts will be considered for the Option B
program contingent upon their willingness to participate in and ability to profit by participation in
such services. Primary caregivers must demonstrate a desire to maintain family relationships and
must possess the mental stability to utilize home-based services. Eligible families will be
screened by the referring DSS worker to insure that they meet the eligibility criteria for Program
Areas 4, 5 or 6 target groups. Children will be at imminent risk of out of home placement or have
been removed from the home and imminent return is expected. Clients will not be eligible if they
can be successfully treated with less intensive service programs and those services have not yet
been tried. Families appropriate for this program should be able to benefit from services that are
primarily therapeutic in nature(vs. concrete and collateral). The provision of services will have a
reasonable possibility of diminishing or ameliorating the problematic behaviors/issues in the
home. There must be a manageable level of risk of harm to the child and/or among family
members.
Lutheran Family Services Intensive Family Therapy
We determine and assign caseloads on a direct/indirect ratio formula. Our current ratio is 50%
direct to 50% indirect. So, answering this question is entirely dependent on the number of direct
contact hours needed for each family. If we assume that a Clinician has an average of 2 hours of
direct contact per week per family, then the following numbers would apply. An LFS Clinician has
the ability to serve 10 families at any given time. If each family is served for an estimated 3
months, we would be able to serve 40 families each year. (10 families x 4 quarters = 40). If
family specific time extensions are needed and granted, the overall number of families served
would be reduced. If we assume that half the families are two parent families and each family has
2.5 children, we would serve 160 clients. (20 families x 2.5 children and 1 adult= 70 plus 20
families x 2.5 children and 2 adults = 90 for a total of 160). These numbers are representative of
the caseload of one Clinician. We currently have five full time Clinicians. All of our Clinicians are
cross-trained so that they can carry foster care, intensive family therapy or foster family
consultation cases. We have expanded, and continue to be willing to expand, our capacity if the
county referrals demonstrate a sustained need for that expansion. During this past fiscal year we
have not turned down referrals or placed families on a waiting list.
The Option B program can serve children and their families where children are ages 0-18. We
currently contract with a bilingual/bicultural therapist and can provide limited bi-lingual services.
We currently service families in South Weld County. We are not planning on limiting services due
to proximity. All clients will have access to 24 hour crisis intervention services. The expected
maximum length of services is 6 months (a maximum total of 60 hours). The Option B program
is specifically designed to be short term and time limited in nature, with a length of service of three
months or less in order to focus on the priority issues which have placed the family at risk of
dissolution. DSS may purchase services for another 1-3 month period of time or more if the need
for services can be clinically justified.
III. TYPES OF SERVICES TO BE PROVIDED
Intake Assessment
The Option B program staff will be responsible for screening referrals to the program. There will
be an acknowledgment of the referral within 24 hours with a tentative judgment as to the
appropriateness of the family for services. If the initial information from the referring worker is
adequate to make the assessment that the family is appropriate for services, then the family will
be contacted within a maximum of 48 hours to identify any immediate needs and to set up an
appointment for the Clinician to meet with the family team (which will include the family, the
Option B Clinician, significant others in the family's life, the DSS caseworker, etc.). The intent of
this initial meeting will be to tentatively evaluate risk factors (Family Risk Scales), to inform the
family of the intervention strategies which the program will implement and to gain beginning
agreement to proceed with the services offered.
Home Based Therapy
The clinical philosophy that drives our practice is that we will provide services in the families
environment whenever possible and appropriate. We believe that this treatment approach
reduces the stress on the family by reducing the need for the family to adjust to our environment.
We believe that we can provide more appropriate treatment in the family's 'natural environment';
their home, their church, their school, etc. The second primary philosophy that directs our
practice is that we will build on the strengths of the family and will utilize a strength-based model
of treatment and intervention.
A Program Clinician will provide in-home therapy. Weekly family therapy sessions will be
designed to provide comprehensive, diagnostic and treatment planning with the family and other
service providers. Therapeutic interventions will be flexible enough to bring in other service
Weld County 2
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RFP-FYC 02010
Lutheran Family Services Intensive Family Therapy
providers, if needed. The preponderance of services provided in this program will fall into this
category. Therapy will be designed to resolve conflicts and disagreements within the family and
to enhance parenting skills and overall family functioning. The program is based on initial
approval of 60 hours of direct service per family. If the need arises to exceed that limit, we will
request an administrative review of the case for assessment of our request for additional hours.
Concrete Services
Concentrated effort will be made to assist the family in the development and enhancement of
parenting skills, stress reduction, problem solving, budget management, recreational activities,
etc. We plan to offer parenting classes to the families involved in our CORE services programs.
Collateral Services
The Program Clinician will assist the family and their support network in accessing and utilizing
community resources to deal with particular risk areas identified (ex: access to health care,
housing, employment). The family's effective use of community resources is an imperative goal
within this program as accessing resources is generally a core issue for families who have
achieved a level of stress intensive enough to warrant a referral for family preservation services.
Crisis Intervention Services
The Option B program staff will be available to open CORE Services cases on a 24-hour basis.
All clinical staff carry pagers and can respond to a crisis(via telephone)within 1 hour.
The Clinician and their supervisor will review cases at least on a monthly basis. A regular
monthly meeting will be held with the county caseworker, family and other involved parties to
assess whether or not the family's needs can be met with alternative community services.
Group Services
LFS has the ability to provide group services (parenting education and/or issue specific groups
addressing family functioning). The groups can be used at different junctures depending on the
needs of the family. A specific proposal will be presented and pre-approved by the DSS program
supervisor prior to implementation of any groups. We will create a per occurrence rate for all
groups. This service can be used in conjunction with in-home therapy and still be within budget
parameters. Follow-up on group homework and application in the home by the Clinician could
increase the efficacy of the group intervention subsequently reducing the need for services more
quickly than if the family failed to follow through with the concepts at home. The group also can be
used by itself as part of the step down process. Referrals can be made for group only services as
well.
LFS currently owns six parenting curriculums and can design issue specific groups, as needed.
Step Down Services
Program goals include diminishing direct service hours as soon as possible as treatment
progresses. There will typically be 3 phases of treatment. The initial phase of treatment will be
more intensive. Activities will include addressing safety concerns and immediate needs,
completion of assessment instruments and gaining agreement on specific goals for development
of a treatment plan. The treatment plan will be provided to WCDSS within 30 days of the date the
referral is accepted. The maximum number of weekly direct service hours needed in this phase
will be 4. The middle phase of treatment will be more of the practice stage of treatment. Ideally
families will begin to obtain insight into their dynamics, gain better control of their maladaptive
Weld County 3
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Lutheran Family Services Intensive Family Therapy
behaviors and begin to practice new skills in this time frame. Parents may be referred to the LFS
Parenting Skills Group or other resources during this stage. The maximum number of weekly
direct service hours needed in this phase of treatment will be 2 (not including involvement in
groups or parent education). The ending or transition phase of treatment will be a time of moving
the family in the direction of after care services as appropriate(e.g. ABC Parenting Skills Group,
support groups, therapy with the Mental Health Center, grant funded services, etc). The
maximum number of weekly direct service hours needed in this phase of treatment will be 1.
The maximum number of weekly direct service hours in each phase will be as follows: Initial
Phase—4 hours, Middle Phase—2 hours, and Ending Phase— 1 hour. The total direct service
hours will not exceed 60 hours in 6 months. If an extension is needed beyond the end date of
services identified by the County, LFS will submit a justification for extension of services at least
60 days prior to the end date.
Every effort will be made to stay within the above parameters. Should a family present with
extremely high needs at any given phase of treatment that require services above the stated
maximum amounts of time per week to maintain the safety of the family members, the caseworker
will be contacted and additional time negotiated.
Additional Services/Programs
Lutheran Family Services plans to submit a Life Skills proposal this year. Our program is called
the Visiting Friend program. The addition of the services we will be offering in the Visiting Friend
program will enable us to offer a wider scope of services to families. That program is being
submitted under RFP-FYC-02005.
IV MEASURABLE OUTCOMES
The Option B program will utilize the Family Risk Scales and the Achenbach Child Behavior
Checklist in measuring the efficacy of the program. The Achenbach Child Behavior Checklist
measures the caregiver's, teacher's and child's assessment of the child's problematic behaviors.
The Family Risk Scales were designed as a standardized measure of a child's risk of entering
foster care. The risk variables measured by the scales are those believed to contribute to or
precipitate the need for out of home placement. Changes in a family's risk status may be
determined by rating the scales two or more times (pre and post tests). Changes in the child's
functioning may be determined by using the Achenbach two or more times (pre and post tests).
The overall outcome objective of the program is to reduce the risk of the need for out of home
placement. The measurement of the achievement of this objective will be obtained through
completion of the Family Risk Scales. There are 26 risk factors included in the Family Risk
Scales, the scales are:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
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Lutheran Family Services Intensive Family Therapy
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant(Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
The Family Risk Scales and the Achenbach Checklists will be used with the family at the onset of
treatment to pinpoint the family's specific intervention needs. The tools may be used throughout
the course of treatment to measure the family's movement toward amelioration of the highest risk
concerns. The Family Risk Scales and the Achenbach Checklists will be completed immediately
prior to program completion in order to measure the expected improvement in the family and
child's functioning.
The child's living arrangements will be documented at the time the case is closed. (Is the child still
in the home?). An aftercare plan for each family will be developed which includes referral to a
less intensive family counseling program and/or the use of informal and community resources,
such as family self help groups or support network. A system of follow-up contacts at 2 weeks
and 5 weeks after case closing will be pursued. This system will check that recommended
supports and services are in place. The program staff will follow up regarding the status of the
family/child at 6 months and 12 months with WCDSS. The program staff will complete a follow up
contact sheet, which will include the objectives listed by the department, i.e. Is the child still in the
home? Has there been substantiated abuse/neglect in this family?
V. SERVICE OBJECTIVES
Family Conflict Management skills will be enhanced through individual, family and group therapy
as well as the Family Group Decision Making process as needed. Improving Parental
Competency will be achieved through individualized consultation regarding child specific behavior
management and support issues. Additionally, the ABC Parenting Group will be available and
can address most of these issues. Improved ability to access resources will be achieved through
information and referral services. These services will be provided through individualized
instruction.
The three minimum service objectives that the department would like to have assessed are
inherent in the Family Risk Scales. The Family Risk Scales provide more detailed assessment of
the family's risk areas and will satisfy this criteria. The risk factors are listed in the section
immediately prior to this one. Also the Child Behavior Checklist will be used to assess the
children's level of functioning as it applies to these objectives. The assessments will be done pre
and post as well as during the course of treatment as deemed necessary by the Clinician.
Monthly Progress Reports and ongoing updating of the Treatment Plan will monitor the objectives.
VI. WORKLOAD STANDARDS
Please see the previous section "Target/Eligibility Populations"for a detailed explanation of our
workload standards. Our supervision standard is one FTE supervisor for every seven FTE
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Lutheran Family Services Intensive Family Therapy
professional staff members. The requested minimum standards for insurance have been met and
documentation provided.
VII. STAFF QUALIFICATIONS
Direct service providers assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre-or post-master's experience in family and children's services; and/or
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
All staff has expertise in family therapy as demonstrated by specialized training and/or
experience. All staff in this program will be required to secure a minimum of eight hours per year
of continuing education training. All staff will receive weekly supervision from a supervisor
experienced in Intensive Family Therapy. The clinical supervisor will be required to secure a
minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Patti Martini, LCSW Ann Flynn Crowe, LCSW
Carenine White, MA Shawna Boatman, MSW
Joe Madrid, LCSW Julie Box, MSW
Amy Hatcher, MSW Mary Klopfenstein, BSW
Sharon Thomas, LCSW Jan Loesch, MA
VIII. COMPUTATION OF DIRECT SERVICE RATE
Total Hours of Direct Service Per Client 60 Hours(A)
Total Clients to be Served 17 Clients (B)
Total Hours of Direct Service for Year 1040 Hours(C)
(Line[A] Multiplied by Line [B])
Cost Per hour of Direct Services 24 Per Hour(D)
(salary, benefits, travel)
Total Direct Service Costs $24.877 (E)
(Line [C] Multiplied by Line [D])
Administrative Cost Allocable to Program $49,532 (F)
Overhead Costs Allocable to Program $37,354 (G)
Total Cost, Direct and Allocated, of Program $111,763 (H)
Line[E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program $0 (I)
Total Costs and profits to be covered by this Program $111,763 (J)
Line [H] plus Line [I]
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RFP-FYC 02010
•
Lutheran Family Services Intensive Family Therapy
Total Hours of Direct Service for Year 1040 (K)
Rate Per Hour of Direct, face-to-face Service to be Charged to $107 (L)
Weld County Department of Social Services
IX. PROGRAM CAPACITY BY MONTH
This program is a component of our Foster Care Services Program, which includes foster care,
and family preservation services. As outlined in this proposal, our capacity is based on the
number of staff we have and a direct/indirect service ratio. We currently have 7.2 FTE's and a
direct service capacity of 144 hours per week. These FTE's are trained to provide services in any
of the program components, so there is not a minimum client capacity necessary to support this
program.
We are willing to hire additional staff if we assess that the county is presenting a sustained need
for expansion of our capacity so there is also not a maximum capacity per month.
Weld County 7
Home Based IFT
RFP-FYC 02010
Mar 19 02 08: 39a p. 2
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EXHIBIT B
SUPPLEMENTAL NARRATIVE TO RFP
RECOMMENDATIONS
• •.
Apr-17-02 03: 30P Lutheran Family Services 9702661799 P.02
of'Colorado
"Srrrirrs thus heat ssrengrbrn,dud prisri&hope"
April 17, 2002
Gloria Romansik
Weld County Department Of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP PY 02-03 06-000 Foster Parent Consultation
RFP 02008 Intensive Family Therapy
REP 02010 Option B
RFP 02005 Lifoskills
Dear Gloria,
We have received your letter with recommendations for the RFP's listed above
that we submitted.
We accept the recommendations as written by the FYC Commission. The
Commission has requested some clarification, as well.
We will provide written clarification to you by dose of business day tomorrow.
I have attached a copy of your letter for reference. Thank you.
Respectfully submitted: 4
Sharon K Thomas, LCSW
Program Coordinator
3800 Automation Way. Suite 2011 • /r \/ollins, CC) 80525:3433 • (970) 266.1780 • Fax (970)_66-1799 • www.lfsco.org
Apr-18-02 O5: 33P Lutheran Family Services 9702661799 P.02
r•AM.1 ,
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of Colorado
"Services Mai heal. snragrhrn.and provide hope"
April 18, 2002
Gloria Romansik
Weld County Department of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP 02005 Lifeskills
Dear Gloria:
As per the request of the FYC Commission, here is the clarification of the two
items they asked to have clarified.
1. Clarify the cost per level of care in the program.
I assume the Commission would like information regarding the Phases
described in the RFP. We will also offer therapeutic visitation and length
and intensity of services will depend on the visitation needs of the family.
The cost per hour in both the therapeutic visitation and the six phase
Lifeskills program will be $59 per hour. We plan to provide a total of 80
hours of service for each family enrolled in the program. The average
breakout of the hours, by phase, is as follows:
Phase Number of Hours Cost
1 6 hours $354
II 24 hours $1,416
III 24 hours $1,416
IV 15 hours $885
V 8 hours $472
VI 3 hours $177
2. Clarify the quality of paraprofessionals.
We have seen, repeatedly, paraprofessionals sent into families that are
experiencing significant stress and dealing with multiple problems. If the
paraprofessionals are not well trained or well qualified, then they often get
3800 Automation Way. Suite 200 • Fort Collins. CO 80525-1433 • (970) 266-17AA • vas (97t1) 26(.1799 • www.Irsco.urg
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Apr-18-02 05:33P Lutheran Family Services 9702661799 P.03
'in over their heads', develop inappropriate relationships (friendships), etc.
We are very cognizant of that issue and are planning to have either.
• degreed staff or
• high school graduates with a proven history with the kinds of
services we will be providing.
We are not developing a mentoring program and we have not designed
our program to encourage individual relationships with the children in the
home. We want to minimize, programmatically, the kinds of pitfalls that
can be encountered with using paraprofessional staff in the provision of
these kinds of intensive services.
I hope this answers all of your questions. If we need to provide any further
clarification, please don't hesitate to let us know.
Respectfully submitted:
Sharon K. Thomas, LCSW
Program Coordinator
4
YDEPARTMENTOFSOUALSER0%qg
XA
GREELEY,CO 80632
' WEBSITE:vnwi.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352.6933•
COLORADO
Apri18,2002
James W. Barclay,President/CEO
Lutheran Family Services
3800 Automation Way, Suite 200 •
Fort Collins, CO 80525
Re: RFP PY 02-03 06-000 Foster Parent Consultation
RFP 02008 Intensive Family Therapy-FGDM
RFP 02010 Option B
RFP 02005 Lifeskills
Dear Mr. Barclay:
The purpose of this letter is to outline the results of the RFP Bid process for PY 2002-
2003 and to request written confirmation from you by Wednesday, April 17, 2002.
A. Results of the RFP Bid Process for PY 2002-2003
Through the 2002-2003 Core Services bid evaluation process,the Families, Youth
and Children(FYC)Commission approved the RFP(s)listed above for inclusion
on our vendor list. The FYC Commission attached the following
recommendation(s)regarding your REP bid(s).
The FYC Commission approved the following recommendation for all programs
on the vendor list for 2002-2003. The recommendation reads as follows:
Recommendation:Providers will report outcomes specific to their programs.
1. RFP PY 02-03 06-000. Foster Parent Consultation:
Approved with the above recommendation:
2. RFP 02008.Intensive Family Therapy:
Approved with the above recommendation:
3. RFP 02010. Option B.Home Based Therapy:
Approved with the above recommendation.
Page 2
Lutheran Family Services
Results of RFP Process for PY 2002-2003
4. RFP 02005.Lifeskills:
Approved with the following recommendations:
FYC Recommendations:
A. Lutheran Family Services will report outcomes specific to this
program. (See above recommendation for all programs.)
B. Lutheran Family Services will clarify the cost per level of care in
the RFP.
Comment: Please clarify the quality of paraprofessionals.
B. Required Response by RFP Bidden Concerning FYC Commission
Recommendations
The Weld County Department of Social Services is requesting your written
response to the FYC Commission's recommendations and conditions.Please
respond in writing to Gloria Romansik,Weld County Department of Social
Services,P.O.Box A,Greeley,CO,80632,by Wednesday,April 17,2002,close
of business as follows:
FYC Commission Recommendations:
You are requested to review the recommendation and to:
a. accept the recommendation(s) as written by the FYC Commission;
or
b. request alternatives to the FYC Commission's recommendation(s);
or
c. not accept the recommendation(s)of the FYC Commission.
Please provide in writing how you will incorporate recommendation(s)in
your bid. If you do not accept the recommendation(s),please provide
reasons why. All approved recommendations under the NOFAA will be
monitored and evaluated by the FYC Commission.
If you wish to arrange a meeting to discuss the above conditions and/or
recommendations,please do so though Elaine Furister,352.1551,extension 6295,and
one will be arranged prior to April 17,2002.
Sincerely,
Judy A. Griego,Director
Weld County Department of Social Services
of
cc: Dick Palmisano,.Chair,FYC Commission
Gloria Romansik,Social Services Administrator
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core) Funds
Type of Action Contract Award No.
X Initial Award FY02-CORE-0002
Revision (RFP-FYC-02008)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2002and Lutheran Family Services
Ending 05/31/2003 Intensive Family Therapy-Family Group Decision Making
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Services available to any client referred by Weld Award is based upon your Request for Proposal(RFP).
County DSS. Services will not be limited by The RFP specifies the scope of services and conditions
proximity(e.g. South Weld County). One or two of award. Except where it is in conflict with this
clinicians per FGDM conference, depending on NOFAA in which case the NOFAA governs, the RFP
needs of the family. Bicultural-bilingual services upon which this award is based is an integral part of the
available for a limited number of conferences. action.
Direct program capacity is estimated at 100 hours
per week. This is a component of Foster Parent Special conditions
Consultation program. Staff availability is
dependent on the combination of all cases in the 1) Reimbursement for the Unit of Services will be based on
Foster Care Services program. rate per conference.
2) The rate will be paid for only direct face to face contact
with the child and/or family, as evidenced by client-
Cost Per Unit of Service signed verification form, and as specified in the unit of
cost computation.
Rate per Family Group Conference $1,800.00 3) Unit of service costs cannot exceed the hourly and yearly
6 or more participants cost per child and/or family.
Rate per Family Group Conference 4) Payment will only be remitted on cases open with, and
0-5 potential participants $1,200.00 referrals made by the Weld County Department of Social
Services.
Unit of Service Based on Approved Plan 5) Requests for payment must be an original submitted to
the Weld County Department of Social Services by the
Enclosures: end of the 25th calendar day following the end of the
X Signed RFP:Exhibit A month of service.The provider must submit requests for
X Supplemental Narrative to RFP: Exhibit B payment on forms approved by Weld County
X Recommendation(s) Department of Social Services.
Conditions of Approval
Approvals: Program Official:a
By �1s � t !/ By 511 0?
0 Glenn Vaad, Chair d5/aa/2aL) Judy t. Gri ,Director
Board of Weld County Commissioners Weld —ounty Department of Social Services
p2.cri —1317
EXHIBIT A
SIGNED RFP
INVITATION TO BID
DATE:February 27, 2002 BID NO: _EP-FYC-0%008
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.C. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RIP-FYC-02008) for:Family amiiv Preservation Program--Intensive Family Therapy
Program Family Issue's Cash Fund or Family
Preservation Program Funds
Deadline: March 22, 2002, Friday, 10:00 a.m.
The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social
Services, announces that competing applications will be accepted for approved vendors pursuant to the Board
of Weld County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Placement Alternatives Commission wishes to approve services targeted to run
from June 1, 2002, through May 31, 2003, at specific rates for different types of service, the County will
authorize approved vendors and rates for services only. The Intensive Family Therapy Program must provide
for therapeutic intervention through one or more qualified family therapists, typically with all family
members, to improve family communication, function, and relationships. This program announcement
consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date c)/latQ eciay?Cf�
(After receipt of order) BID MUST BE SIGNED IN INK
Sharon K. Thgyias, LCSW
TYPED OR T `ATURE
VENDOR Lutheran Family Services `-
(Name) andwritten Signat y Authori d
Officer or Agent Vender
ADDRESS 3800 Automation Way, #200 TITLE President/CFO '
Ft. Collins, CO 80525 DATE 3/15/02
PHONE # 970.266.1788
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1of31
RFP-FYC-020O8 Attached A
INTENSIVE FAMILY THERAPY PROGRAM BID PROPOSAL
FAMILY PRESERVATION PROGRAM
2002-201)3 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2002-2003
BID #RFP-FYC-02008
NAME OF AGENCY: Lutheran Family Services _
ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO 80525
PHONE: (970 ) 7 -1788
CONTACT PERSON: Patti Martini TITLE: Program Soper-vigor
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Intensive Family Therapy Program must
provide for therapeutic intervention through one or more qualified family therapists, typically with all family members. to
improve family communication. functioning, and relationships.
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1, 2002 Start
End May 31. 2003 End
TITLE OF PROJECT:Lutheran Family Services IFT-FGDM
r
Sharon K. Thomas /� to 3/15/02
Name and Signature of Person Preparing-D0- ment . Date
James D. Barclay 1- 4'i �i - 3/15/02
Name and Signature Chief Ad astrative Officer plicant Ag- cy Date
l t t ORY PR• ' RSA RE l REMENTS
For both new bids and renewal bids,please initial to in.icate that the following required sections are included in this
Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 2001-2002 to Program Fund Year 2002-2003.
Indicate No Change from FY 2001-2002 to 2002-2003
X Project Description X
X Target/Eligibility Populations X
X Types of services Provided X
X Measurable Outcomes X
X Service Objectives X
X Workload Standards X
X Staff Qualifications X
X Unit of Service Rate Computation ?'
X Program Capacity per Month X
X. Certificate of Insurance
•
Page 25 of 31
) )-1 — Via !
RFP-FYC-02008 Attached A
n
Date of Meecing(s)with Social ServicesDivision Supervisor: .:7 ' —bq
Comments by SSD Supervisory ilk eQtt.L„Chi"t a1() LL
• 9
•
•
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Name and Signature of S D Supervisor Date
March 15, 2002
Core Services Proposal
Intensive Family Therapy Program
Lutheran Family Services of Colorado
Family Group Decision Making Services
PROJECT DESCRIPTION
Lutheran Family Services of Colorado (LFS) is a community-based agency with an experienced
staff that offers a wide range of services to children, families and adults. It is a non-profit agency,
which has provided human services to Colorado since 1948. Although the agency was
established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides
services to all individuals without consideration of religious beliefs, race, ethnicity, sex or
economic status.
Lutheran Family Services' Family Group Decision Making Services (FGDM) is a component of the
LFS Foster Care Program. This program has been providing out of home care services to this
region since 1993 and specializes in establishing permanency for children experiencing
significant emotional and behavioral impairments. Additionally, LFS has offered Family
Preservation Services since 1998. The Family Preservation Services program provides in-home
therapeutic services that promote the health and well being of families. The goals include
maintaining children in their homes or aiding in a safe transition home after being removed.
The Lutheran Family Services FGDM program can be an excellent accompaniment to family
treatment as well as a central intervention in Expedited Permanency Planning cases. In some
cases the LFS Clinician may be involved soon after the County has contact with the family to help
facilitate permanency discussions. Expedited Permanency Planning cases involve establishing
permanency within one year for children up to 7 years of age and their siblings. Often, the sooner
the family is engaged and involved in the permanency planning process the more positively they
respond. FGDM can significantly aid in this process. FGDM involves bringing immediate and
extended family members together as well as other significant people in the family's life (i.e.
teacher, pastor, friends) to generate options that can aid in keeping children safe at home or
establishing permanency. The professionals involved with the families are also invited to provide
input. The central philosophy behind this approach is that there is a rich pool of resources within
the family's social network that can create options and possibilities that professional service
providers may never access. The family also can feel empowered and more invested by
producing their own solutions. This intervention can be effective in addressing situations
involving the full range of factors that compromise a child's safety and permanency including
physical, sexual and substance abuse, neglect, parent-child conflict, legal issues, school issues,
and financial problems..
II. TARGET/ELIGIBILITY POPULATIONS:
Families considered appropriate for these services are those in which the parental rights are to be
or have been relinquished or terminated, families where the children are at imminent risk of being
removed from the home, or families where children are transitioning back home after being
removed. Families referred by the courts will be considered for the FGDMS program contingent
upon the families'willingness to participate in and ability to profit by participation in such services.
Eligible families will be screened by the referring DSS worker to insure that the above criteria are
met.
Lutheran Family Services Family Group Decision Making Services
The LFS program currently employs 7.2 full time Clinicians. All of our Clinicians are cross-trained
so that they can carry FGDM, Foster Care, Home Based Option B, or Foster Parent Consultation
cases. We determine and assign caseloads on a direct/indirect ratio formula (50% direct client
time and 50% indirect time). Each full-time Clinician can provide 20 hours of direct service per
week. Determining program capacity is dependent on the number of direct contact hours needed
for each family/case within the agency. This number varies considerably based on the complexion
of our current clients. The amount of time needed to complete the FGDM process will vary
depending on the number of family members and professionals involved, their availability and the
goals agreed upon with the caseworker and family. If we assume that a Clinician spends an
average of 3 hours of direct service per week on one FGDM case, then the following numbers
would apply: an LFS Clinician has the ability to serve 7 families at any given time. If each family
is served an average of 6 weeks, we would be able to serve 56 families each year. (50 weeks
(annual minus 2 weeks vacation) divided by 6 = 8. 8 *7 = 56). If we assume that half the families
are 2 parent families and each family has 2.5 children we would serve 224 clients.
As noted above, we have 7.2 Clinicians available to provide these services, their availability may
vary depending on caseload. We have expanded, and continue to be willing to expand, our
capacity if the county referrals demonstrate a sustained need for that expansion. During the
current fiscal year we have not turned down a referral due to lack of availability of staff.
The FGDM program can serve children and their families where children are ages 0-18. We
currently contract with a bilingual/bicultural social worker who is available to complete a limited
number FGDM cases. We currently service families in South Weld County. LFS has access to
churches and other meeting spaces in Weld County that will be pursued as necessary in addition
to utilizing the community resources of the family.
III. TYPES OF SERVICES TO BE PROVIDED
Intake Assessment
The FGDM program staff will be responsible for screening referrals to the program. There will be
an acknowledgment of the referral within 24 hours (one business day). A clinician will be
assigned to contact the DSS worker and the family to collect initial information to assess the
family's needs regarding FGDM. This assessment should be completed within 3-5 working days
of the referral, depending on the availability of the parties involved.
Initial Planning Stage
The Clinician will meet with the caseworker and the family together to clearly establish the goals
of the FGDM and the role of the family members. The Family Risk Scales will be administered to
help in this process if the child is to remain in the family's home. The Clinician will obtain a list of
potential participants from the family and address any objections to involving all available family
members. The initial planning should be completed within 10 working days of the referral.
Planning for The FGDM and Participant Preparation
This phase of treatment is critical to the success of the FGDM. It involves thoroughly preparing
family members, significant others and professionals. Activities may include education regarding
the FGDM concept and model, clearly defining and communicating participants' roles, arranging
for offenders, survivors and children to appropriately and safely attend, managing unresolved
family issues, helping with the preparation of statements in advance, arranging for participation of
people who cannot attend, coordinating logistics and recontacting meeting participants.
Preparation will be done in person whenever possible. An important part of this phase will be
FGDM 2
Weld County
Bid No.: FYC 02008
Lutheran Family Services Family Group Decision Making Services
negotiating with the family about including unwanted family members in the FGDM, especially if
they are seen as key people in producing solutions of safety and well being for the children
involved. Often parents may be embarrassed about their situation or have prior conflict with an
extended family member and may not want to include certain people. However, the children's
needs are the focus of the meetings so the parents are strongly encouraged to include all
appropriate family members. If the family continues to refuse to include key people, then the
utility of the meeting will be reassessed with the caseworker and the FGDM process may be
abandoned. This phase should be completed within 3 — 5 weeks of the referral, depending on the
number and availability of participants.
Conducting The FGDM
The steps involved in the meeting include introductions, professionals sharing pertinent
information, the family having a private meeting and producing a plan addressing the established
goals, making adjustments in the plan to fit with county concerns, scheduling a follow up meeting
and closure. The facilitator assists the family in producing specific written recommendations
addressing the support, safety and permanency needs of the children/family. Central goals of the
process will be to wrap support around the family in order to prevent out of home placements and
establish permanency as quickly as possible. One or two Clinicians will participate in the FGDM
depending on the needs of the family. A Clinician other than a Clinician involved in family therapy
facilitates the FGDM with the family. The time needed for the FGDM is an average of 3-5 hours.
The family's recommendations are then communicated to the caseworker and other involved
parties. The Clinician will help incorporate the county worker's goals with the family's
recommendations to create a comprehensive plan for the family.
Follow Up Meeting
LFS will provide a follow up meeting for the FGDM participants to assess progress on the family
plan generated in the FGDM. The timing of the meeting will depend on the specific goals and
responsibilities outlined in the family plan. The meeting will be held approximately 3-5 weeks after
the FGDM session, depending on the needs of the family and the tasks that have been assigned.
If the children have stayed in the family's home, then the Family Risk Scales will be administered
at this time to assess the risk for placement. Results of the meeting will be communicated to the
caseworker.
IV MEASURABLE OUTCOMES
For children that have remained in the family's home, the Family Risk Scales will be administered
initially and at the follow up meeting in measuring the efficacy of the program. Additionally, the
criteria of whether the children have been moved and if there have been incidents of
substantiated abuse or neglect will be assessed at the follow up meeting and at 6 and 12 months.
The Family Risk Scales were designed as a standardized measure of a child's risk of entering
foster care. The risk variables measured by the scales are those believed to contribute to or
precipitate the need for out of home placement. Changes in a family's risk status may be
determined by rating the scales two or more times (pre and post tests). There are 26 risk factors
included in the Family Risk Scales, the scales are:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
FGDM 3
Weld County
Bid No.: FYC 02008
Lutheran Family Services Family Group Decision Making Services
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Clients Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant (Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
V. SERVICE OBJECTIVES
A plan regarding specific goals of the FGDM will be developed early in the FGDM process. The
goals will address the high-risk areas that are contributing to the need for the FGDM. The central
objectives of the FGDM are to promote the safety, well-being and permanency of children in the
family. The three minimum service objectives that the department would like to have assessed
(Improve Family Conflict Management, Improve Parental Competency, Improve Ability to Access
Resources) are inherent in the Family Risk Scales, which will be used for families where the
children will be staying with the family. The Family Risk Scales provide a detailed assessment of
the family's risk areas and will satisfy these criteria. The risk factors are listed in the section
immediately prior to this one. This assessment will be done during initial contact with the family
as well as at the follow up meeting.
The central objectives of maintaining permanency and safety of the children in the family will be
evaluated and monitored by collecting follow up information from Weld County Department of
Social Services and the family regarding: 1) Have the children been moved? 2) Have there been
any substantiated reports of abuse or neglect. This information will be collected at the Follow Up
Meeting and at 6 and 12 months after the FGDM meeting.
VI. WORKLOAD STANDARDS
Please see the previous section "Target/Eligibility Populations"for a detailed explanation of our
workload standards. Our supervision standard is one FTE supervisor for every seven FTE
professional staff members. The requested minimum standards for insurance have been met and
documentation provided.
FGDM 4
Weld County
Bid No.: FYC 02008
Lutheran Family Services Family Group Decision Making Services
VII. STAFF QUALIFICATIONS
Direct service providers assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre-or post-master's experience in family and children's services; and/or
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
All staff has expertise in family therapy as demonstrated by specialized training and/or
experience. All staff in this program will be required to secure a minimum of eight hours per year
of continuing education training. All staff will receive weekly supervision from a supervisor
experienced in Intensive Family Therapy and FGDM. The clinical supervisor will be required to
secure a minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Patti Martini, LCSW Ann Flynn Crowe, LCSW
Carenine White, MA Shawna Boatman, MSW
Joe Madrid, LCSW Julie Box, MSW
Amy Hatcher, MSW Mary Klopfenstein, BSW
Sharon Thomas, LCSW Jan Loesch, MA
VIII. COMPUTATION OF DIRECT SERVICE RATE
Total Hours of Direct Service Per Client 18 Hours (A)
Total Clients to be Served 58 Clients (B)
Total Hours of Direct Service for Year 1040 Hours(C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 24 Per Hour(D)
(salary, benefits, travel)
Total Direct Service Costs $24,877 (E)
(Line[C] Multiplied by Line[D])
Administrative Cost Allocable to Program $49,532 (F)
Overhead Costs Allocable to Program $37,354 (G)
Total Cost, Direct and Allocated, of Program $111,763 (H)
Line[E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program $0 (I)
Total Costs and profits to be covered by this Program $111,763 (J)
Line [H] plus Line [I]
FGDM 5
Weld County
Bid No.: FYC 02008
Lutheran Family Services Family Group Decision Making Services
Total Hours of Direct Service for Year 1040 (K)
Rate Per Hour of Direct, face-to-face Service to be Charged to $107 (L)
Weld County Department of Social Services
Although we have completed this rate computation that renders and hourly rate for direct service,
we charge a flat fee for a completed FGDM of$1,800. This case specific rate was established
because a significant portion of the work is done with collateral contact (non-client, like extended
family, friends, support network, etc.).
This year we will offer a lower fee of$1,200 when fewer then 6 potential participants are identified
for participation in the FGDM.
0-5 identified potential participants: $1,200
6+ identified potential participants: $1,800
IX. PROGRAM CAPACITY BY MONTH
This program is a component of our Foster Care Services Program, which includes foster care,
and family preservation services. As outlined in this proposal, our capacity is based on the
number of staff we have and a direct/indirect service ratio. We currently have 7.2 FTE's and a
direct service capacity of 144 hours per week. These FTE's are trained to provide services in any
of the program components, so there is not a minimum client capacity necessary to support this
program. Staff availability will be dependant upon the combination of all cases in the Foster Care
Services Program.
FGDM 6
Weld County
Bid No.: FYC 02008
Mar 19 02 08: 39a P• 2
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EXHIBIT B
SUPPLEMENTAL NARRATIVE TO RFP
RECOMMENDATIONS
Apr-17-02 03:30P Lutheran Family Services 9702661799 P.02
•
cAM��r
try
of Colored.
Services that heat strengthen,and penile&hope"
April 17, 2002
Gloria Romansik
Weld County Department Of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP PY 02-03 06-000 Foster Parent Consultation
RFP 02008 Intensive Family Therapy
REP 02010 Option B
RFP 02005 Lifeskills
Dear Gloria,
We have received your letter with recommendations for the RFP's listed above
that we submitted.
We accept the recommendations as written by the FYC Commission. The
Commission has requested some clarification, as well.
We will provide written clarification to you by close of business day tomorrow.
I have attached a copy of your letter for reference. Thank you.
Respectfully submitted:
aka"71e j07142 ovAAsti 4:1/1)
Sharon K Thomas, LCSW
Program Coordinator
3800 Automation Way. Suit: 100_• Fort Collins, CO 80525,3435 • (970) 266.1788 • Fax (970) 266-17`9 • www.lfsco.org
Apr-18-02 05: 33P Lutheran Family Services 9702661799 P.02
/yAMt17
J [7
of r:wlnrudn
"Services Mai heal snrngthrn,awl provide hope"
April 18, 2002
Gloria Romansik
Weld County Department of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP 02005 Lifeskills
Dear Gloria:
As per the request of the FYC Commission, here is the clarification of the two
items they asked to have clarified.
1. Clarify the cost per level of care in the program.
I assume the Commission would like information regarding the Phases
described in the RFP. We will also offer therapeutic visitation and length
and intensity of services will depend on the visitation needs of the family.
The cost per hour in both the therapeutic visitation and the six phase
Lifeskills program will be $59 per hour. We plan to provide a total of 80
hours of service for each family enrolled in the program. The average
breakout of the hours, by phase, is as follows:
Phase Number of Hours Cost
6 hours $354
II 24 hours $1,416
III 24 hours $1,416
IV 15 hours $885
V 8 hours $472
VI 3 hours $177
2. Clarify the quality of paraprofessionals.
We have seen, repeatedly, paraprofessionals sent into families that are
experiencing significant stress and dealing with multiple problems. If the
paraprofessionals are not well trained or well qualified, then they often get
3800 Automation Way. Suite 200 • Fort Collinc. CO 80525.3433 • (970) 266-17AR • Far (97(l) 266 1799 • www.lrsco.org
ACCREDIfEU •4
Apr-18-02 05: 33P Lutheran Family Services 9702661799 P.03
'in over their heads', develop inappropriate relationships (friendships), etc.
We are very cognizant of that issue and are planning to have either
• degreed staff or
• high school graduates with a proven history with the kinds of
services we will be providing.
We are not developing a mentoring program and we have not designed
our program to encourage individual relationships with the children in the
home. We want to minimize, programmatically, the kinds of pitfalls that
can be encountered with using paraprofessional staff in the provision of
these kinds of intensive services.
I hope this answers all of your questions. If we need to provide any further
clarification, please don't hesitate to let us know.
Respectfully submitted:
Sharon K. Thomas, LCSW
Program Coordinator
•
11( (1181 PY
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
' WEBSITE:www.cowe i.co.us
Administration and Public Assistance(970)352-1551
t Child Support(970)352-6933
COLORADO
April 8, 2002
James W. Barclay,President/CEO
Lutheran Family Services
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Re: RFP PY 02-03 06-000 Foster Parent Consultation
RFP 02008 Intensive Family Therapy-FGDM
RFP 02010 Option B
RFP 02005 Lifeskills
Dear Mr. Barclay:
The purpose of this letter is to outline the results of the RFP Bid process for PY 2002-
2003 and to request written confirmation from you by Wednesday,April 17, 2002.
A. Results of the RFP Bid P.otcps for PY 2002-2003
Through the 2002-2003 Core Services bid evaluation process,the Families,Youth
and Children(FYC)Commission approved the RFP(s)listed above for inclusion
on our vendor list. The FYC Commission attached the following
recommendations)regarding your RFP bid(s).
The FYC Commission approved the following recommendation for all programs
on the vendor list for 2002-2003. The recommendation reads as follows:
Recommendation:Providers will report outcomes specific to their programs.
1. RFP PY 02-03 06-000.Foster Parent Consultation:
Approved with the above recommendation:
2. RFP 02008. Intensive Family Therapy:
Approved with the above recommendation:
3. RFP 02010. Option B.Home Based Therapy:
Approved with the above recommendation.
Page 2
Lutheran Family Services
Results of RFP Process for PY 2002-2003
4. RFP 02005.Lifeskills:
Approved with the following recommendations:
FYC Recommendations:
A. Lutheran Family Services will report outcomes specific to this
program. (See above recommendation for all programs.)
B. Lutheran Family Services will clarify the cost per level of care in
the RFP.
Comment:Please clarify the quality of paraprofessionals.
B. Required Response by RFP Bidden Concerning FYC Commission
Recommendations
The Weld County Department of Social Services is requesting your written
response to the FYC Commission's recommendations and conditions.Please
respond in writing to Gloria Romansik,Weld County Department of Social
Services,P.O.Box A,Greeley,CO,80632,by Wednesday,April 17,2002,close
of business as follows:
FYC Commission Recommendations:
You are requested to review the recommendation and to:
a. accept the recommendation(s)as written by the FYC Commission;
or
b. request alternatives to the FYC Commission's recommendation(s);
or
c. not accept the recommendation(s)of the FYC Commission.
Please provide in writing how you will incorporate recommendation(s)in
your bid. If you do not accept the recommendation(s),please provide
reasons why. All approved recommendations under the NOFAA will be
monitored and evaluated by the FYC Commission.
If you wish to arrange a meeting to discuss the above conditions and/or
recommendations,please do so though Elaine Furister,352.1551,extension 6295,and
one will be arranged prior to April 17, 2002.
Sincerely,
Judy A. Griego,Director
Weld County Department of Social Services
of
cc: Dick Palmisano, Chair,FYC Commission
Gloria Romansik,Social Services Administrator
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core Funds)
Type of Action Contract Award No.
X Initial Award FY02-CORE-0008
Revision (PY 02 RFP-FYC-06-000)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2002 and Lutheran Family Services
Ending 05/31/2003 Foster Parent Consultation
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Program is designed to prevent placement Award is based upon your Request for Proposal (RFP).
disruptions and foster care drift for children The RFP specifies the scope of services and conditions
placed in WCDSS foster homes. Services will of award. Except where it is in conflict with this
build on family strengths and designed to help NOFAA in which case the NOFAA governs, the RFP
parents improve foster parenting abilities, upon which this award is based is an integral part of the
identify parental strengths, and support the foster action.
parents in attending to specific needs of birth
children while providing foster care services. Special conditions
Foster parent support groups,birth child support
groups and training groups are available if there 1) Reimbursement for the Unit of Services will be based on
are an adequate number of participants. Program an hourly rate per child or per family.
capacity is 40 families per year, or 160 clients, 2) The hourly rate will be paid for only direct face to face
budgeted length of service is 12 weeks. Training contact with the child and/or family, as specified in the
is offered to all foster parents in the program unit of cost computation.
with the pre-approval of the Weld County 3) Unit of service costs cannot exceed the monthly and
program area supervisor. yearly cost per child and/or family.
4) Payment will only be remitted on cases open with, and
Cost Per Unit of Service referrals made by the Weld County Department of Social
Services.
Hourly Rate Per $ 107.00 5) Requests for payment must be an original submitted to
Unit of Service Based on Approved Plan the Weld County Department of Social Services by the
end of the 25`" calendar day following the end of the
Enclosures: month of service. The provider must submit responses
X Signed RFP:Exhibit A for payment on forms approved by Weld County
X Supplemental Narrative to RFP: Exhibit B Department of Social Services.
X Recommendation(s)
Conditions of Approval
By By
//bk. PProgram Officia„r�,
Glenn Vaad, Chair Judd A. Gmedo,Dire or
Board of Weld County Commissioners WeeiliCoun Depaitinent of Social Services
Date: O5/ap Act a- Date: .s (o I OZ
1 aah.2- 13l
EXHIBIT A
SIGNED RFP
INVITATION TO BID
PY 02-03 006-00
DATE:February 27, 2002 BID NO: PY02-03 006-00
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY —Request for Proposal (006-00) for: Family Preservation Program Foster Parent
Consultation
Family Issue's Cash Fund or Family Preservation
Program Funds
Deadline: March 22, 2002, Friday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to
run from June 1, 2002, through May 31, 2003, at specific rates for different types of service, the county will
authorize approved vendors and rates for services only. The Foster Parent Consultation Program must
provide services that focus on providing psychological consultations and parenting support to foster parents
which are designed to improve foster parent competency, family conflict management, and effectively
accessing community resources. This program announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date (14-&-A��/1.U, 7\_cj-
(After receipt of order) BI S T BE SIGNED IN INK
Sharon K. T omas, LCSW
TYPED TED SIGNATURE
VENDOR Lutheran Family Services
(Name) H written Signature Authori
fficer o Agent of V der
ADDRESS 3800 Automation Way, #200 TITLE President/CEO
Ft. Collins, CO 8055 DATE 3/15/02
PHONE # 970.266. 1788
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 29
006-00 Attached A
FOSTER PARENT CONSULTATION PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2002-2003 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2002-2003
BID #006-00
NAME OF AGENCY: Lutheran Family Services
ADDRESS: 3800 Automation Way, #200
PHONE: { 970 ) 266-1788
CONTACT PERSON: Patti Martini TITLE: Prneram Snparvicnr
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Foster Parent Consultation
Program Category must provide services that focus on teaching life skills designed to facilitate implementation of
the case plan by improving household management competency parental competency family conflict
management and effectively accessing community resources.
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1, 2002 Start
End May 31. 2003 End
TITLE OF PROJECT:
AMOUNT REQUESTED:
Sharon K. Thomas 11/ 3/15/02
Name and Signature of Person Preparin ment Date
James D. Barclay // � 3/15/02
Name and Signature Chief A inistrative Office pplicant envy Date
MA Y PRO SAL RE UIREMENTS
For both new bids and renewal bids, please initial to indicate that the following required sections are included in
this Proposal for Bid. For renewal bids, please indicate which of the required sections have not changed from
Program Fund Year 2001-2002 to Program Fund year 2002-2003.
Indicate No Change from FY 2001-2002 to 2002-2003
X Project Description
)C Target/Eligibility Populations
Y Types of services Provided X
)1 Measurable Outcomes ri
) Service Objectives X
X Workload Standards
Staff Qualifications x
X. Unit of Service Rate Computation X
X Program Capacity per Month
j Certificate of Insurance
Page 23 of 29
906-00
/ Attached A
Date of Meeting(s) with Social Services Division Supervisor:
Comments by SSD Supervisor:
42a, 3/Viso
Name and Signat re of SS upervisor Date
•
Puna )4 nf')O
March 15, 2002
Core Services Proposal
Foster Family Consultation
Lutheran Family Services of Colorado
Lutheran Intensive Foster Family Empowerment (LIFFE)
PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community-based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency that
has provided human services to Colorado since 1948. Although the agency was established as
an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all
individuals without consideration of religious beliefs, race, ethnicity, sex or economic status.
Lutheran Family Services' Intensive Foster Family Empowerment program (LIFFE) is a program
component of the LFS Foster Care Program. LFS's Foster Care Program has been providing out
of home care services to this region since 1993 and specializes is establishing permanency for
children experiencing significant emotional and behavioral impairments.
The LIFFE program is designed to prevent disruptions and foster care drift for children placed in
Weld County DHS foster homes. Additionally, the services are intended to improve the
competency of and promote retention of foster families licensed by Weld County OHS. Services
will build upon primary family strengths and are designed to help parents improve their foster
parenting abilities, identify parental strengths, enhance county caseworker and foster parent
collaboration and support the foster parents in attending to the specific needs of their birth
children while providing foster care services. The program will diminish the disruptions of children
placed into Weld County foster homes and assist in creating a stable and nurturing family
environment in which children can grow and develop in order to prepare them to move on to a
permanent placement. This program will provide crisis intervention services throughout the
duration of the families' involvement with our agency.
It is our understanding that families can access our services in one of three ways: self-referral;
corrective action referral; or, as a critical care parent. This program will maintain the
confidentiality of the specific consultation except in the case of a corrective action referral. The
program is structured to provide more intensive intervention and assessment services during the
beginning phase of involvement. Individualized, family-specific meetings may be held during the
first 2-3 weeks of consultation. The intent of these family-specific meetings will be to assess the
family's strengths and identify, with the family, their specific areas of concern. When appropriate,
families will be referred to one of our group consultation activities. For families who are dealing
with critical care cases, ongoing family-specific(individual) contact may be maintained due to the
difficulty of the children in care.
This program has the ability to offer foster parent support groups, birth child support groups and
training groups (parent and/or child). The intent of utilizing group consultation modalities is to
maximize the cost efficiency for the county while recouping our direct costs. We will offer group
intervention on a cost per occurrence basis, not on an hourly, per family basis. As we develop
each group, we will set a maximum number of participants and can open the group up to any
Weld County foster parent, whether or not they had previously been referred (self-referral or
county referral) to our program.
Lutheran Family Services Intensive Foster Family Empowerment
II. TARGET/ELIGIBILITY POPULATIONS:
Foster families considered appropriate for these services are those in which family functioning,
severe child behavior, lack of access to community resources or poor collaboration with the
county caseworker may impede a foster family's ability to successfully foster the child(ren) in their
home. It is our understanding that any Weld County foster parent can self refer to this service for
support. We intend to work with the county licensing worker to outline our services to the Weld
County foster homes so that the self-referrals are appropriate. County referrals will be assessed
for appropriateness by the county worker, prior to referral.
We determine and assign caseloads on a direct/indirect ratio formula. Our current ratio is 50%
direct to 50% indirect. So, answering this question is entirely dependent on the number of direct
contact hours needed for each family that is receiving family specific (individual) consultation. If
we assume that a Clinician has 2 hours of direct contact per week per family then the following
numbers would apply. An LFS Clinician has the ability to serve 10 families at any given time. If
each family were served for an estimated 3 months, we would be able to serve 40 families each
year. (10 families x 4 quarters = 40). If family specific time extensions are needed and granted,
the overall number of families served would be reduced. If we assume that half the families are
two parent families and each family has 2.5 children, we would serve 128 clients. (20 families x
2.5 children and 1 adult= 70 plus 20 families x 2.5 children and 2 adults = 90 for a total of 160). .
These numbers are representative of the caseload of one Clinician. We currently have six full
time Clinicians and other clinical staff who can carry some cases. All of our Clinicians are cross-
trained so that they can carry foster care, intensive family therapy or foster family consultation
cases. We are willing to expand our capacity if the county referrals demonstrate a sustained
need for that expansion. The LIFFE program can serve children and their families where children
are ages 0-18
We plan to actively recruit for a bilingual/bicultural clinician. We are unable to predict the number
of individuals who will receive services in South County as we do not know what the referral
statistics are. We do not plan to limit services due to proximity. All clients will have access to 24-
hour crisis intervention services. Our current program capacity is 144 hours of direct service for
all of our foster care programs. (7.2 FTE Clinicians x 20 hours direct service each = 144 hours).
The budgeted length of services is 12 weeks. We expect that self-referrals and corrective action
referrals may have a considerably shorter length of service. As mentioned earlier, we can
continue to provide consultation to critical care parents for as long as the county worker deems
necessary. The LIFFE program is specifically designed to be short term and time limited in
nature, with a length of service of three months or less in order to focus on the priority issues
which have created the need for services to the foster family.
III. TYPES OF SERVICES TO BE PROVIDED
Self-Referral Family-Specific Consultation
This program is prepared to accept self-referrals from families who are experiencing a crisis in
their family. Perhaps they have just had a difficult time with a foster child, or their birth child is
reacting negatively to fostering or there is conflict with the county worker. Families can call to
self-refer at their discretion. A staff member will make an initial phone assessment on the
urgency of need of the family. If necessary, we can respond within hours with a face to face
meeting with the family. The clinical philosophy that drives this program's practice is that we will
Foster Parent Consultation RFP 2
Weld County
FY02-02
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
provide services in the families environment whenever possible and appropriate. This program
believes that this intervention approach reduces the stress on the family by reducing the need for
the family to adjust to our environment. We believe that we can provide more appropriate
intervention in the family's 'natural environment': their home, church, school, etc. The second
primary philosophy that directs our practice is that we will build on the strengths of the family and
will utilize a strength-based model of consultation and intervention.
This program's intent is to carefully manage the number of family-specific sessions in order to
maximize the county's available revenue for this project. Whenever appropriate, families will
become involved in our group consultation activities and family-specific consultation will be
provided to enhance the efficacy of the group consultation/training.
The same LFS Clinician who is providing therapeutic services to the foster children in the home
will not provide foster parent consultation services provided under this contract.
These consultation services can be provided to identified critical care foster parents, if requested
by the county. The length of service may be longer as the issues stemming from parenting
children with serious behavioral and emotional impairments are ongoing.
Training
Foster parent training will be offered to all foster parents involved in this program. All activities
that occur in a group setting (support group or group training)will be offered at per occurrence
rate vs. an hourly, family specific rate. This program will submit specific training proposals that
will be pre-approved by the Weld County program supervisor prior to offering the training to foster
parents. The specific content of the training, time for the training and fee will be included in each
pre-approved proposal. We currently own six curriculums that can be offered, depending on the
specific needs of the families involved. The curriculums we own are: ABC Parent Training;
Parents as Tender Healers (PATH), Love and Logic, Nurturing Parent Program, STEP Parenting
and Foster Pride/Adopt Pride. Additionally, we have two staff members trained as CPR/1s'Aid
instructors and a staff member trained to provide verbal de-escalation and personal safety
training. The ABC Parent Training, Nurturing Parent Program, STEP Parenting and the Foster
Pride/Adopt Pride are curriculums that provide more basic parent education training. The PATH
training deals with more clinical issues faced by foster families; fost/adopt families and kinship
care families. We consider the Love and Logic Training to provide more intensive skill
development then the four basic parent education programs. The county can refer any families
and/or staff to these training groups.
Additionally, we will work collaboratively with other service providers to create a Weld County
Foster Care Training Consortium. We have developed a consortium like this in Larimer County
and the Denver Metro area. There is no charge to foster families or to the county department of
human services for the consortium service. The intent of this consortium is to expand the ongoing
training opportunities for all foster families who are certified through participating agencies.
Support Groups
Support groups will be offered on an ongoing basis. In order for the groups to be most effective,
we plan to run time limited closed groups. That is, we may run a foster parent support group that
is scheduled for 8 Tuesday nights. Our expectation is that the participants sign up for the duration
of the group and make a commitment to attend all eight sessions. We will have topic specific
sessions, the topics will be set by the group participants at the first meeting. For instance, we
may have an 'agenda' that includes: collaboration with the county; de-escalation techniques;
dealing with birth children; dealing with angry children; how to support birth families; transitioning
Foster Parent Consultation RFP 3
Weld County
FY02-02
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
children to permanency; and, sharing community resources. These groups will be offered on a
per occurrence basis. We intend to offer both foster care and kinship care groups.
Dr. Rick Delaney may co-facilitate some or all of these support groups with us. He will do that in
person or via teleconferencing.
We can also offer a birth child support group if we have enough potential participants in a similar
age range.
All support groups will be presented to the county supervisor for approval of both the provision of
the group and the cost of the group.
Crisis Intervention Services
The LIFFE program staff will be available on a 24-hour basis. All clinical staff carries pagers and
can respond to a crisis within 1 hour. Due to the nature of the services offered in this program,
crisis intervention services are expected to be minimal.
As per Colorado Revised Statutes and the program Practice Standards, any suspicion of child
abuse will be reported to the County Department of Human Services.
IV MEASURABLE OUTCOMES
The LIFFE program can utilize the Family Risk Scales and the Achenbach Child Behavioral
Checklists in measuring the efficacy of the program. The Achenbach Child Behavioral Checklists
measures the caregiver's, teacher and child's assessment of the child's problematic behaviors.
The Family Risk Scales were designed as a standardized measure of a family's particular areas
of strength and weaknesses. The risk variables measured by the scales are those believed to
contribute to or precipitate the need for out of home placement. We believe that these same
precipitating factors can measure the risk of disruption of a child from a foster home. Rating the
scales two or more times (pre and posttests) will indicate changes in a family's risk status.
Changes in the child's functioning may be determined by using the Achenbach two or more times
(pre and post tests) The number of training hours accumulated by a participating family can be
easily tracked. The overall outcome objective of the program is to reduce the rate of disruptions
of children in foster care by improving foster parent skill and competency levels (as foster
parents). The measurement of the achievement of this objective will be obtained through
completion of the Family Risk Scales. There are 26 risk factors included in the Family Risk
Scales, the scales are:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
Foster Parent Consultation RFP 4
Weld County
FY02-02
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant (Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
?0. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
The Family Risk Assessment Scales and the Achenbach Checklists can be used with family's
who are referred due to the need for corrective action. Additionally, we will have the referring
county worker complete a Foster Parent Effectiveness Scale at the start of intervention and at the
termination of intervention. The tools may be used throughout the course of treatment to measure
the family's movement toward amelioration of the identified concerns. We also are reviewing
several parenting inventories and can use one of them if parenting issues is the presenting area
of concern. A family's individual involvement with us may be quite brief and individual
assessment may not be appropriate.
We will use an evaluation for each support group and training group.
IV. SERVICE OBJECTIVES
Improved household management competency will be achieved through individualized
consultation with the foster family. We believe that, overall, foster families will be functioning at a
higher level in this area than most birth parents receiving family preservation services.
Improved parental competency will be achieved through the provision of individualized
consultation regarding child specific behavior management and support issues. Additionally,
various training programs can be offered, based on the presenting needs of the participating
foster families. Group training opportunities will be a key component of our program.
Additionally, foster parent support groups will provide assistance to families in improving their
competencies in this area.
Improved ability to access resources will be achieved through information and referral services.
These services can be provided in either an individualized or group setting depending on the level
of specificity of the needs of the family.
The achievement of these objectives will be measured in a variety of ways, depending on the
nature of the foster family referral. We can use the Family Risk Assessment Scales, the Foster
Family Effectiveness Scale, the Foster Family Self-Assessment Scale and group and training
evaluations.
V. WORKLOAD STANDARDS
The workload standards are outlined in the TARGET/ELIGIBILITY POPULATIONS section of this
proposal. To recap, we use a direct/indirect service ratio formula. Our current formula is 50%
direct to 50% indirect so the maximum caseload is dependent on the number of direct hours per
case. An LFS Clinician will be assigned to each family participating in the program that is
receiving family-specific consultation. We currently have 10.5 staff members who are qualified to
Foster Parent Consultation RFP 5
Weld County
FY02-02
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
provide these services. Only six of those staff members are currently assigned to carry a
caseload. The other 4.5 staff members are supervisors, licensing workers or foster home
recruiters. As mentioned earlier, the LIFFE program is a program component of the LFS foster
care program so the staff may carry foster care cases as well as family preservation cases. Our
supervision standard is one FTE supervisor for every six FTE professional staff members. Our
current minimum capacity (the 7.2 full time Clinicians) can carry 144 hours of direct service (and
144 hours of indirect service)for a total number of available hours of 288. (7.2 x 40 = 288). Group
activities will be assigned a 'case weight' using the same formula.
VI. STAFF QUALIFICATIONS
Clinicians assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre-or post-master's experience in family and children's services; and/or
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
All staff has expertise in family therapy and foster care services as demonstrated by specialized
training and/or experience. All staff in this program will be required to secure a minimum of eight
hours per year of continuing education training. All staff will receive weekly supervision from a
supervisor experienced in foster family support work. The clinical supervisor will be required to
secure a minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Patti Martini, LCSW Ann Flynn Crowe, LCSW
Carenine White, MA Shawna Boatman, MSW
Joe Madrid, LCSW Julie Box, MSW
Amy Hatcher, MSW Mary Klopfenstein, BSW
Sharon Thomas, LCSW Jan Loesch, MA
VII. COMPUTATION OF DIRECT SERVICE RATE
(Based on .5 FTE and family-specific (individual) consultation)
Total Hours of Direct Service Per Client 26 Hours (A)
Total Clients to be Served 20 Clients (B)
Total Hours of Direct Service for Year 520 Hours (C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 24 Per Hour(D)
(salary, benefits, travel)
Total Direct Service Costs $12,480 (E)
(Line [C] Multiplied by Line [D])
Administrative Cost Allocable to Program $24,766 (F)
Overhead Costs Allocable to Program $18,677 (G)
Total Cost, Direct and Allocated, of Program $55,923 (H)
Line[E] plus Line [F] plus Line [G]
Foster Parent Consultation RFP 6
Weld County
FY02-02
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
Anticipated Profits Contributed by this Program $0 (0
Total Costs and profits to be covered by this Program $55,923 (J)
Line [H] plus Line[I]
Total Hours of Direct Service for Year 520 (K)
Rate Per Hour of Direct, Face-to-Face Service to be Charged $107 (L)
to Weld County Department of Social Services
This budget was developed to determine a direct service hourly rate. Many of our activities will
be occurring in a group setting so the direct client contact will be much higher. The fees for the
group activities will be pre-approved per occurrence. We would estimate that our fee for an 8
week, 2 hour per week support group will be $2,550 (16 hours direct contact for 8-10 families,
total of 128-160 hours of foster parent contact).
VIII. Program Capacity by Month
This program is a component of our Foster Care Services Program that includes foster care and
Intensive Family Therapy in addition to this Foster Family Consultation program. As outlined in
this proposal, our capacity is based on the number of staff we have and a direct/indirect service
ratio. We currently have 7.2 FTE's (Clinicians) and a direct service capacity of 144 hours per
week. These FTE's are trained to provide services in any of the three program components, so
there is not a minimum client capacity necessary to support this program.
We are willing to hire additional staff if the county demonstrates a sustained need for expansion,
so there is also not a maximum capacity per month.
Foster Parent Consultation RFP 7
Weld County
FY02-02
Bid No.: 006-00
Mar 19 02 08: 39a P 2
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EXHIBIT B
SUPPLEMENTAL NARRATIVE TO RFP
RECOMMENDATIONS
• Apr-17-02 03:30P Lutheran Family .-erNSices 9702661799 P.02
of'Coloret/o
Services that heat rnrngtben,dud prarrd(hope"
April 17, 2002
Gloria Romansik
Weld County Department Of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP PY 02-03 06-000 Foster Parent Consultation
REP 02008 Intensive Family Therapy
RFP 02010 Option B
RFP 02005 Lifeskills
Dear Gloria,
We have received your letter with recommendations for the RFP's listed above
that we submitted.
We accept the recommendations as written by the FYC Commission. The
Commission has requested some clarification, as well.
We will provide written clarification to you by dose of business day tomorrow.
I have attached a copy of your letter for reference. Thank you.
Respectfully submitted:
&Wit' \@(o/ ..s2, G'1c:s'La
Sharon K Thomas, LCSW
Program Coordinator
38on Automation W-'ay, Suite 2(111_ Fort CCollins, CC) 80_251;$4:$3 • (970) 266.1788 • Fax (970) 266-I%99 • www.lfs[o.uq,
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Apr-18-02 05:33P Lutheran Family Services 9702661799 P.02
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April 18, 2002
Gloria Romansik
Weld County Department of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP 02005 Lifeskills
Dear Gloria:
As per the request of the FYC Commission, here is the clarification of the two
items they asked to have clarified.
1. Clarify the cost per level of care in the program.
I assume the Commission would like information regarding the Phases
described in the RFP. We will also offer therapeutic visitation and length
and intensity of services will depend on the visitation needs of the family.
The cost per hour in both the therapeutic visitation and the six phase
Lifeskills program will be $59 per hour. We plan to provide a total of 80
hours of service for each family enrolled in the program. The average
breakout of the hours, by phase, is as follows:
Phase Number of Hours Cost
6 hours $354
II 24 hours $1,416
III 24 hours $1,416
IV 15 hours $885
V 8 hours $472
VI 3 hours $177
2. Clarify the quality of paraprofessionals.
We have seen, repeatedly, paraprofessionals sent into families that are
experiencing significant stress and dealing with multiple problems. If the
paraprofessionals are not well trained or well qualified, then they often get
3800 Anromarion Way, Suite 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • raw (971) ! ,.I799 • www.liNto.urg
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Apr-18-02 05:33P Lutheran Family Services 9702661799 P.03
'in over their heads', develop inappropriate relationships (friendships), etc.
We are very cognizant of that issue and are planning to have either
• degreed staff or
• high school graduates with a proven history with the kinds of
services we will be providing.
We are not developing a mentoring program and we have not designed
our program to encourage individual relationships with the children In the
home. We want to minimize, programmatically, the kinds of pitfalls that
can be encountered with using paraprofessional staff in the provision of
these kinds of intensive services.
I hope this answers all of your questions. If we need to provide any further
clarification, please don't hesitate to let us know.
Respectfully submitted:
Sharon K. Thomas, LCSW
Program Coordinator
it filr4 ea%
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
'I'
GREELEY,CO 80632
WEBSITE:VAWI.co.valt.co.us
Administration and Public Assistance(970)352-1551
VI CID Child Support(970)352-6933
COLORADO
April 8, 2002
James W. Barclay,President/CEO
Lutheran Family Services
3800 Automation Way, Suite 200 •
Fort Collins, CO 80525
Re: RFP PY 02-03 06-000 Foster Parent Consultation
RFP 02008 Intensive Family Therapy-FGDM
RFP 02010 Option B
RFP 02005 Lifeskills
Dear Mr. Barclay: •
The purpose of this letter is to outline the results of the RFP Bid process for PY 2002-
2003 and to request written confirmation from you by Wednesday, April 17, 2002.
A. Results of the RFP Bid P.o..wa for PY 2002-2003
Through the 2002-2003 Core Services bid evaluation process,the Families,Youth
and Children(FYC)Commission approved the RFP(s)listed above for inclusion
on our vendor list. The FYC Commission attached the following
recommendation(s)regarding your RFP bid(s).
The FYC Commission approved the following recommendation for all programs
on the vendor list for 2002-2003. The recommendation reads as follows:
Recommendation:Providers will report outcomes specific to their programs.
1. RFP PY 02-03 06-000.Foster Parent Consultation:
Approved with the above recommendation:
2. RFP 02008.Intensive Family Therapy:
Approved with the above recommendation:
3. RFP 02010. Option B.Home Based Therapy:
Approved with the above recommendation.
Page 2
Lutheran Family Services
Results of RFP Process for PY 2002-2003
4. RFP 02005.Lifeskills:
Approved with the following recommendations:
FYC Recommendations:
A. Lutheran Family Services will report outcomes specific to this
program. (See above recommendation for all programs.)
B_ Lutheran Family Services will clarify the cost per level of care in
the RFP.
Comment:Please clarify the quality of paraprofessional
B. Required Response by RFP Bidden Concerning FTC Commission
Recommendations
The Weld County Department of Social Services is requesting your written
response to the FYC Commission's recommendations and conditions.Please
respond in writing to Gloria Romansik,Weld County Department of Social
Services,P.O.Box A,Greeley,CO,80632,by Wednesday,April 17,2002,close
of business as follows:
FTC Commission Recommendations:
You are requested to review the recommendation and to:
a. accept the recommendation(s)as written by the FYC Commission;
or
b. request alternatives to the FYC Commission's recommendation(s);
or
c. not accept the recommendation(s)of the FYC Commission.
Please provide in writing how you will incorporate recommendations) in
your bid. If you do not accept the recommendation(s),please provide
reasons why. All approved recommendations under the NOFAA will be
monitored and evaluated by the FYC Commission.
If you wish to arrange a meeting to discuss the above conditions and/or
recommendations,please do so though Elaine Furister,352.1551,extension 6295,and
one will be arranged prior to April 17, 2002.
Sincerely,
Judy A. Griego,Director
Weld County Department of Social Services
of
cc: Dick Palmisano,Chair,FYC Commission
Gloria Romansik,Social Services Administrator •
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission(Core) Funds
Type of Action Contract Award No.
X Initial Award 02-CORE-0021
Revision (RFP-FYC-02005)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2002 and Lutheran Family Services
Ending 05/31/2003 Lifeskills
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial
Assistance Award is based upon your Request for
Teaching, coaching,parenting skills, advocacy Proposal (RFP). The RFP specifies the scope of
and community linkages, therapeutic visitation, services and conditions of award. Except where it is
and group services through the Visiting Friend in conflict with this NOFAA in which case the
Program. The program offers 24-hour crisis NOFAA governs, the RFP upon which this award is
intervention services. Service to 13 families per based is an integral part of the action.
year, or 49 clients.The Visiting Friend Program Special conditions
serves families where children are ages 0-18. 1) Reimbursement for the Unit of Services will be based
Program plans include the recruitment of a on an hourly rate per child or per family.
Bilingual-bicultural family consultant. South 2) The hourly rate will be paid for only direct face to
County referral statistics are unavailable for this face contact with the child and/or family, as
program; however, services will not be limited evidenced by client-signed verification form, and as
to proximity. specified in the unit of cost computation.
3) Unit of service costs cannot exceed the hourly and
Cost Per Unit of Service yearly cost per child and/or family.
4) Payment will only be remitted on cases open with,
Hourly Rate Per $ 59.00 and referrals made by the Weld County Depaitinent
of Social Services.
Unit of Service Based on Approved Plan Requests for payment must be an original submitted to the
Weld County Department of Social Services by the end of the
Enclosures: 25th calendar day following the end of the month of service.
X Signed RFP:Exhibit A The provider must submit requests for payment on forms
X Supplemental Narrative to RFP: Exhibit B approved by Weld County Department of Social Services.
X Recommendation(s)
Conditions of Approval
Approvals: Program Official:
By AAA By ✓/ a
Glenn Vaad, Chair Juod/yy A. Gr.e o, Dir ctor
Board of Weld County Commissioners WeWCounty Department of Social Services
Date: G1/ /Qooa Date: ✓r- /(o f U Z—
adOa- 13/7
Y
EXHIBIT A
SIGNED RFP
INVITATION TO BID
RFP-FYC 02005
DATE:February 27. 2002 BID NO: RFP-FYC-02005
RETURN BID TO: Pat Persichino, Director of General Scrviccs
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-02005) for:Family Preservation Program--Life Skills Program Family
Issue's Cash Fund or Familfreservation Program
ninth
Deadline: March 22, 2002, Friday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to
run from June 1, 2002, through May 31, 2003, at specific rates for different types of service, the county will
authorize approved vendors and rates for services only. The Life Skills Program must provide services that
focus on teaching life skills which are designed to improve household management competency, parental
competency, family conflict management and effectively accessing community resources. This program
announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date t Ir1 ✓,FLU/J`6:
(After receipt of order) BID MUST BE SIGNED IN INK
Sharon K. Th as
TYPED"O T IGNA
VENDOR Lutheran Family Services / .
(Name) ,Han written Si ure By A orized
/Offic orA ofVende
ADDRESS 3800 Automation [day, #200 / TITLE President/C
Ft. Collins, CO 80525 DATE ��1' �.?
PHONE # 970.266.1788 /
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
RFP-FYC-02005 Attached A
LIFE SKILLS PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2002/2003 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2002-2003
BID #RFP-FYC-02005
NAME OF AGENCY: Lutheran Family Services
ADDRESS: 3800 Automation Way, #200, Ft. Collins, CO 80525
PHONE: 970.266. 1788
CONTACT PERSON: Patti Martini TITLE: Program Supervisor
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program C tegory must
provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving
household management comnetency, parental competency, family conflict management and effectively accessinp
community resources
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1. 2002 Start
End M-y 31. 2003 End
TITLE OF PROJECT: Lifeskills Visiting Friend
AMOUNT REQUESTED:
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g Document : >A
Barclay tive Office App leant Agency a
MAND ORY PR AL MENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this
Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 2001-2002 to Program Fund year 2002-2003.
Indicate No Change from FY 2001-2002 to 2002-2003
Project Description
Target/Eligibility Populations
Types of services Provided
Measurable Outcomes
Service Objectives
: Workload Standards
Staff Qualifications
_ Unit of Service Rate Computation
Program Capacity per Month
Certificate of Insurance
Page 26 of 32
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RFP-FYC-02005 Attached A
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w with St5cial Services Division Supervisor: - (� c 2' •
Date of Meeting(s) i
:omments by SSD Supervisor: `~ 9 )
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Name and Signature of SSD Supervisor Date
March 20, 2002
Core Services Proposal
Life Skills Program
Lutheran Family Services of Colorado
Visiting Friend Program
I. PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community-based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency,
which has provided human services to Colorado since 1948. Although the agency was
established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides
services to all individuals without consideration of religious beliefs, race, ethnicity, sex or
economic status.
Lutheran Family Services'Visiting Friend Program is a component of the LFS Foster Care
Program. The Visiting Friend Program is a part of an array of family preservation services offered
by LFS. LFS's Foster Care Program has been providing foster care placement services to this
region since 1993 and specializes in establishing permanency for children experiencing
significant emotional and behavioral impairments. The Visiting Friend Program derives much of
its approach to bringing about change in a family from cognitive-behavioral theory. The Visiting
Friend Program is designed to strengthen and preserve families by providing a service for a
limited length of time using flexible service modalities that are determined by the family's
strengths and needs. Services are designed to create a safe, stable and nurturing family
environment; promote the safety and well-being of children and families; maintain and build upon
primary family connections; help parents improve their parenting skills, identify parental strengths
and support parental efforts to care for their children; improve individual and family functioning;
prevent, reduce, or eliminate behaviors that may place a child or family at risk; prevent
unnecessary out-of-home care and institute individualized service approaches. Practitioners in
the Visiting Friend Program will serve as Family Consultants and facilitators of change, helping
the family meet jointly defined goals.
The Visiting Friend Program combines all of the following elements:
• Short Term (six to eight weeks)
• Intensive (up to 15 hours in the home each week, average of 10 hours per week)
• In-Home (treatment provided in the family's natural environment)
• Individualized (treatment focuses on the family's specific strengths and needs)
• Skill-Based (teach skills that work to resolve many problems)
• Crisis-Oriented (no or short waiting list; available to families 24 hours per day)
• Competency-Based (length of intervention determined by family's achieved level of
competency in using skills that keep family safe)
• Strength-Oriented (intervention builds on behavioral strength of family members)
• Family and Consultant as partners (relationship emphasized between family and
Consultant; treatment based on family's expertise)
The Visiting Friend Program believes that in order for families to begin behavioral change, it is
important that Family Consultants are available to strengthen techniques the family already uses.
Many problem behaviors stem from families having never learned to consistently apply their
strengths across a broad spectrum of situations and settings such as home, work, school, etc.
The Visiting Friend Program emphasizes skill-building.
Lutheran Family Services Visiting Friend Program
The Visiting Friend Program has two distinct levels of treatment, beginning with teaching and
ending with empowerment. Within these two levels, there are six Phases for the Family
Consultant to follow in order to remain focused and strength-oriented. The six phases are
outlined in Section III of this proposal.
II. TARGET/ELIGIBILITY POPULATIONS:
Families considered appropriate for these services are those in which family members are facing
problems that have affected their well-being, safety, psychosocial growth and development, and
family stability. Families mandated or referred by the courts will be considered for the Visiting
Friend Program contingent upon their willingness to participate in and ability to profit by
participation in such services. Primary caregivers must demonstrate a desire to maintain family
relationships and must possess the mental stability to utilize home-based services. Families will
be screened by the referring DSS worker to insure that they meet the eligibility criteria for
Program Areas 4, 5 or 6 target groups. Children will be at imminent risk of out of home placement
or have been removed from the home and imminent return is expected. Clients will not be eligible
if they can be successfully treated with less intensive service programs and those services have
not yet been tried. The provision of services will have a reasonable possibility of diminishing or
ameliorating the problematic behaviors/issues in the home. There must be a manageable level of
risk of harm to the child and/or among family members, as determined by the DSS caseworker.
We determine and assign caseloads on a direct/indirect ratio formula. Our current ratio is 50%
direct to 50% indirect. So, answering this question is entirely dependent on the number of direct
contact hours needed for each family that is receiving services. If we assume that a Family
Consultant has 10 hours of direct contact per week per family then the following numbers would
apply. A Family Consultant has the ability to serve 2 families at any given time. If each family
were served for an estimated 2 months, we would be able to serve 13 families each year. .5 FTE
= 1040 hours direct service annually divided by 80 hours per family = 13. If family specific time
extensions are needed and granted, the overall number of families served would be reduced. If
we assume that half the families are two parent families and each family has 2.5 children, we
would serve 49 clients. (6 families x 2.5 children and 1 adult=21; plus 7 families x 2.5 children
and 2 adults=31 for a total of 52). These numbers are representative of the caseload of one
Family Consultant. We currently have one bachelor level Family Consultant available and 7.2
FTE' Clinicians in our foster care program. We are willing to expand our capacity if the county
referrals demonstrate a sustained need for that expansion. The Visiting Friend Program can serve
children and their families where children are ages 0-18
We plan to actively recruit for a bilingual/bicultural Family Consultant. We are unable to predict
the number of individuals who will receive services in South County as we do not know what the
referral statistics are. We do not plan to limit services due to proximity. All clients will have
access to 24-hour crisis intervention services. The budgeted length of services is 8 weeks.
III. TYPES OF SERVICES TO BE PROVIDED
Phases
The Visiting Friend Program is based on six phases that are outlined below:
Phases 1 and 2: These phases concentrate on developing and building on a family's existing
strength. Phase 1 typically entails 6-9 hours of direct contact with the family with visits spread
over a 3-4 day period. In Phase 2 there will be an increase in contact with an average of 10-15
hours per week of contact. This phase is where the teaching begins with a family.
Weld County 2
Life Skills
RFP-FYC 02005
Lutheran Family Services Visiting Friend Program
Phases 3 and 4: These phases are used to fully develop the first skill or to identify a second
necessary concept. Phase 3 often continues at the same intensity level as Phase 2. In Phase 4
there will be a decrease in frequency and intensity, averaging 6-10 hours per week of contact.
Phases 5 and 6 Phases 5 and 6 focus on the family's ability to solve future crises, generalization
of stabilized skills, and promoting self-awareness of the family's accomplishments. In Phase 5
contact continues to decrease and services are provided for 2-5 hours per week. In Phase 6
there continues to be a decrease in intensity with visits lasting for 20-30 minutes each.
The Visiting Friend Program is based on teaching, modeling and demonstrating for the family,
followed by the family's implementation of the skill with coaching from the Family Consultant. The
following areas will be addressed throughout the six phases of treatment:
Teaching
We will teach the family basic skills in household management, including: budgeting, bill paying,
dealing with rental agreements, debt management, cleaning, maintenance, personal hygiene,
shopping, menu planning, meal preparation, etc.
Parenting Skills
Through the use of home based and group based education, we will provide families with training
in child development, child rearing, discipline, esteem building and nurturing. We have a
psychiatric nurse on staff who will work with parents of infants to assess the parent/infant bond
and to assist parents in enhancing that bond. We will assist families in implementing and
integrating the information we teach through modeling, demonstrating and coaching.
Advocacy and Community Linkages
The Family Consultant will assist the family in accessing and utilizing community resources to
deal with particular risk areas identified (ex: access to health care, housing, employment). The
family's effective use of community resources is an imperative goal within this program as
accessing resources is generally a core issue for families who have achieved a level of stress that
would indicate a need for family preservation services.
Group Services
The Visiting Friend Program can implement group services when appropriate (parent education,
issue specific training groups, etc.). All activities that occur in a group setting will be offered at
per occurrence rate vs. an hourly, family specific rate. This program will submit specific group
proposals that will be pre-approved by the Weld County program supervisor prior to offering the
group. The specific content of the group service, direct service time needed for the group service
and the fee will be included in each pre-approved proposal. We currently own four parent
education curriculums that would be appropriate for use with families involved in the Visiting
Friend Program. The curriculums we own are: ABC Parent Training, Love and Logic, Nurturing
Parent Program, and STEP Parenting.
The county can refer any families and/or staff to these training groups.
Follow-up on group homework and coaching in the home by the Family Consultant could increase
the efficacy of the group service. Referrals can be made for group only services as well.
Aftercare Services
Weld County 3
Life Skills
RFP-FYC 02005
•
Lutheran Family Services Visiting Friend Program
The Visiting Friend Program has secured grant funding for services to families who do not have
an open case with the county DSS. These grant funded 'slots' can be used for aftercare services
with families after the county closes the case, as long as there are slots available.
Therapeutic Visitation
The Visiting Friend Program's Family Advocate will be able to provide therapeutic visitation
services. Our focus will be on providing home-based therapeutic visitation services so as to
normalize the family's interaction. We believe that it is difficult for families to have 'normal,
relaxed' visitation when they are not in their environment. The Family Advocate will meet with the
family in the family home and assist the parents in providing appropriate nurturing and discipline
to their children. The Family Consultant will provide direction to the family regarding setting
appropriate boundaries, dealing with difficult behavior, assisting children with homework, building
esteem and nurturing.
If visitation in the family home is not possible or is contra-indicated, services can be provided in
an alternative setting. LFS is networking in the Greeley community to procure an appropriate
space for the provision of therapeutic visitation.
The Visiting Friend Therapeutic Visitation services are especially well suited for families who are
close to having their children returned and need assistance in reintegrating their children to their
family.
This service can be provided in conjunction with other Life Skills services or they can be the only
service the family receives.
IV MEASURABLE OUTCOMES
The Visiting Friend Program will utilize the Family Risk Scales and the Adult Adolescent
Parenting Inventory to assess the family's pre and post service functioning. The Family Risk
Scales were designed as a standardized measure of a child's risk of entering foster care. The
risk variables measured by the scales are those believed to contribute to or precipitate the need
for out of home placement. Changes in a family's risk status may be determined by rating the
scales two or more times(pre and post tests). Changes in the families parenting may be
determined by using the Adult Adolescent Parenting Inventory providing both a pre and post test.
The overall outcome objective of the program is to increase skills so families can function
independently. The measurement of the achievement of this objective will be obtained through
completion of the Family Risk Scales. There are 26 risk factors included in the Family Risk
Scales. There are 9 of these scales that we have identified as being appropriate for treatment
through the Visiting Friend Program. The 9 scales that we have identified as being 'non Mental
Health' issues, and therefore, appropriate for the Visiting Friend Program are bolded.
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
Weld County 4
Life Skills
RFP-FYC 02005
Lutheran Family Services Visiting Friend Program
13. Preparation for Parenthood
14. Supervision of Child Under Ape 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant(Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
The Family Risk Scales and the Adult Adolescent Parenting Inventory will be used with the family
at the onset of treatment to pinpoint the family's specific intervention needs. The tools will be
used at the end of the course of skill building to measure the family's movement toward
amelioration of the highest risk concerns. The Family Risk Scales and the Adult Adolescent
Parenting Inventory will be completed immediately prior to program completion in order to
measure the expected improvement in the family and child's functioning.
The family living independently will be documented at the time the case is closed. An aftercare
service for many families will be utilized through Visiting Friend aftercare program, if slots are
available. The family will be able to use informal and community resources, such as family self
help groups or support network. A system of follow-up contacts at 2 weeks and 5 weeks after
case closing will be pursued. This system will check that recommended supports and services
are in place. The program staff will follow up regarding the status of the family/child at 6 months
and 12 months with WCDSS. The program staff will complete a follow up contact sheet, which
will include the objectives listed by the department, i.e. Is the family living on their home? Has
any members been homeless? Are children attending school?
V. SERVICE OBJECTIVES
WCDSS has identified the following three service objectives: 1) Improved Household
Management; 2) Improved Parental Competency; 3) Improved Ability to Access Resources..
These three service objectives are inherent in the Family Risk Scales. The Family Risk Scales
provide more detailed assessment of the family's risk areas and will satisfy this criteria. The risk
factors are listed in the section immediately prior to this one. Monthly Progress Reports and
ongoing updating of the Treatment Plan will monitor these objectives.
VI. WORKLOAD STANDARDS
Please see the previous section "Target/Eligibility Populations"for a detailed explanation of our
workload standards. Our supervision standard is one FTE supervisor for every eight Family
Consultants. The requested minimum standards for insurance have been met and documentation
provided.
VII. STAFF QUALIFICATIONS
All Family Consultants will qualify for their positions by demonstrated ability, experience, and
relevant training and are assigned:
Weld County 5
Life Skills
RFP-FYC 02005
Lutheran Family Services Visiting Friend Program
• Tasks or functions appropriate to their skill level; and
• Roles based upon the capacity to help address the family's priority needs and issues.
We currently have the following staff available to provide services in this program:
Holly McNeil, BA(Spring 2002) Rosalie Adolf, MA
Joe Madrid, LCSW Amy Hatcher, MSW
Julie Box, MSW Carenine White, MA
Ann Flynn Crowe, LCSW Shawna Boatman, MSW
Mary Klopfenstein, BSW Kathy Holdeman, BSW
Jan Loesch, MA Gina Chaffer, MSN
Supervisors
Judy VanEgdom, MA Karen Bettis, MSW
Patti Martini, MSW Sharon Thomas, LCSW
We plan to utilize our master's level clinician for the provision of more clinical services, such as
our intensive family therapy and therapeutic foster care program. Our bachelor level staff and
parent educators will be the staff most often used in the Visiting Friend Program. We will also
hire, when appropriate, experienced para-professionals to provide services.
VIII. COMPUTATION OF DIRECT SERVICE RATE
Total Hours of Direct Service Per Family 80 Hours (A)
Total Families to be Served 13 Clients(B)
Total Hours of Direct Service for Year 1040 Hours (C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 20 Per Hour(D)
(salary, benefits, travel)
Total Direct Service Costs 20,800 (E)
(Line[C] Multiplied by Line[D])
Administrative Cost Allocable to Program 26,162 (F)
Overhead Costs Allocable to Program 14,350 (G)
Total Cost, Direct and Allocated, of Program 61,312 (H)
Line [E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program 0 (I)
Total Costs and profits to be covered by this Program 61,312 (J)
Line [H] plus Line [I]
Total Hours of Direct Service for Year 1040 (K)
Weld County 6
Life Skills
RFP-FYC 02005
Lutheran Family Services Visiting Friend Program
Rate Per Hour of Direct, face-to-face Service to be Charged to 59 (L)
Weld County Department of Social Services
IX. PROGRAM CAPACITY BY MONTH
The Visiting Friend Program is a component of our Foster Care Services Program. We have 9.25
degreed staff available in our foster care, family preservation and parent education programs.
As outlined in this proposal, our capacity is based on the number of staff we have and a
direct/indirect service ratio. Our staff is cross-trained to provide services in a variety of our
programs, so if there are openings on cases, we can accept any type of case the staff has been
trained to provide.
We are willing to hire additional staff if we assess that the county is presenting a sustained need
for expansion of our capacity, therefore, there is not a maximum capacity per month. It is
anticipated that we will be combining the skills of Master's level staff, Bachelor's level staff and
paraprofessional staff to provide services in this program..
Weld County 7
Life Skills
RFP-FYC 02005
Mar 19 02 08: 39a p. 2
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EXHIBIT B
SUPPLEMENTAL NARRATIVE TO RFP
RECOMMENDATIONS
Apr-17-02 03:30P Lutheran Family )_ervices 9702661799 P.02
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April 17, 2002
Gloria Romansik
Weld County Department Of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP PY 02-03 06-000 Foster Parent Consultation
RFP 02008 Intensive Family Therapy
RFP 02010 Option B
RFP 02005 Lifeskills
Dear Gloria,
We have received your letter with recommendations for the RFP's listed above
that we submitted.
We accept the recommendations as written by the FYC Commission. The
Commission has requested some clarification, as well.
We will provide written clarification to you by dose of business day tomorrow.
I have attached a copy of your letter for reference. Thank you.
Respectfully submitted:,Ile4711.30``)"51-/
Sharon K Thomas, LCSW
Program Coordinator
3800 Auromarion Way. Suite 200 • Fort Collins. CO 80525-3433 • (970) 266.1788 • Fax (970) 266-1799 • www.lfsco.org
Apr-18-O2 O5: 33P Lutheran Family Services 97O2661799 P.O2
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"Snob-es then bent rnrngthrw,awl provide hope"
April 18, 2002
Gloria Romansik
Weld County Department of Social Services
P.O. Box A
Greeley, CO 80632
RE: RFP 02005 Lifeskills
Dear Gloria:
As per the request of the FYC Commission, here is the clarification of the two
items they asked to have clarified.
1. Clarify the cost per level of care in the program.
I assume the Commission would like information regarding the Phases
described in the RFP. We will also offer therapeutic visitation and length
and intensity of services will depend on the visitation needs of the family.
The cost per hour in both the therapeutic visitation and the six phase
Lifeskills program will be $59 per hour. We plan to provide a total of 80
hours of service for each family enrolled in the program. The average
breakout of the hours, by phase, is as follows:
Phase Number of Hours Cost
6 hours $354
II 24 hours $1,416
III 24 hours $1,416
IV 15 hours $885
V 8 hours $472
VI 3 hours $177
2. Clarify the quality of paraprofessionals.
We have seen, repeatedly, paraprofessionals sent into families that are
experiencing significant stress and dealing with multiple problems. If the
paraprofessionals are not well trained or well qualified, then they often get
3800 Anrornarion Way, Suitt 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • Pax (9711) 2(.6.1779 • www.Ifsto.urg
eikSnV7cltEDrtED •"ti"'4
Apr-18-02 05 :33P Lutheran Family Services 9702661799 P.03
'in over their heads', develop inappropriate relationships (friendships), etc.
We are very cognizant of that issue and are planning to have either.
• degreed staff or
• high school graduates with a proven history with the kinds of
services we will be providing.
We are not developing a mentoring program and we have not designed
our program to encourage individual relationships with the children In the
home. We want to minimize, programmatically, the kinds of pitfalls that
can be encountered with using paraprofessional staff in the provision of
these kinds of intensive services.
I hope this answers all of your questions. If we need to provide any further
clarification, please don't hesitate to let us know.
Respectfully submitted:
Sharon K. Thomas, LCSW
Program Coordinator
,rno
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
VI
WEBSITE:www.co.weid.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352.6933
COLORADO
April 8,2002
James W. Barclay,President/CEO
Lutheran Family Services
3800 Automation Way, Suite 200 •
Fort Collins, CO 80525
Re: RFP PY 02-03 06-000 Foster Parent Consultation
RFP 02008 Intensive Family Therapy-FGDM
RFP 02010 Option B
RFP 02005 Lifeskills
Dear Mr. Barclay: •
The purpose of this letter is to outline the results of the RFP Bid process for PY 2002-
2003 and to request written confirmation from you by Wednesday, April 17, 2002.
A. Results of the RFP Bid P.flaws for PY 2002-2003
Through the 2002-2003 Core Services bid evaluation process,the Families,Youth
and Children(FYC)Commission approved the RFP(s)listed above for inclusion
on our vendor list. The FYC Commission attached the following
recommendation(s)regarding your RFP bid(s).
The FYC Commission approved the following recommendation for all programs
on the vendor list for 2002-2003. The recommendation reads as follows:
Recommendation:Providers will report outcomes specific to their programs.
1. RFP PY 02-03 06-000.Foster Parent Consultation:
Approved with the above recommendation:
2. RFP 02008. Intensive Family Therapy:
Approved with the above recommendation:
3. RFP 02010. Option B.Home Based Therapy:
Approved with the above recommendation.
Page 2
Lutheran Family Services
Results of RFP Process for PY 2002-2003
4. RFP 02005.Lifeskills:
Approved with the following recommendations:
FYC Recommendations:
A. Lutheran Family Services will report outcomes spec 1c to this
program. (See above recommendation for all programs.)
B. Lutheran Family Services will clarify the cost per level of care in
the RFP.
Comment:Please clarify the quality of paraprofessionals.
B. Required Response by RFP Bidden Concerning FYC Commission
Recommendations
The Weld County Department of Social Services is requesting your written
response to the FYC Commission's recommendations and conditions.Please
respond in writing to Gloria Romansik,Weld County Department of Social
Services,P.O.Box A,Greeley,CO,80632,by Wednesday,April 17,2002,close
of business as follows:
FYC Commission Recommendations:
You are requested to review the recommendation and to:
a. accept the recommendation(s)as written by the FYC Commission;
or
b. request alternatives to the FYC Commission's recommendation(s);
or
c. not accept the recommendation(s) of the FYC Commission.
Please provide in writing how you will incorporate recommendation(s) in
your bid. If you do not accept the recommendation(s),please provide
reasons why. All approved recommendations under the NOFAA will be
monitored and evaluated by the FYC Commission.
If you wish to arrange a meeting to discuss the above conditions and/or
recommendations,please do so though Elaine Punster,352.1551,extension 6295,and
one will be arranged prior to April 17, 2002.
Sincerely,
Judy A. Griego,Director
Weld County Department of Social Services
of
cc: Dick Palmisano, Chair,FYC Commission
Gloria Romansik,Social Services Administrator
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