HomeMy WebLinkAbout20022930.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented revisions to the
Operations Manual, Section 2.000, Social Services Division Policies and Procedures, to the
Board of County Commissioners of Weld County, for consideration and approval, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revisions to the Operations
Manual, Section 2.000, Social Services Division Policies and Procedures be, and hereby are,
approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of November, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNT COLORADO
/ii
ATTEST: LAI
sei le Vaad, (,Trarr
Weld County Clerk to th o •;/
c 4 David g, Pro-Tech"
-
BY: ( ; :►' /j/'�
Deputy Clerk to the Board "' / Ono./M. J. treilb
APPROy,E6 AST
4-9 7,<- William H. Jerke
CcGnty Attorney ' EXCUSED DATE OF SIGNING (AYE)
Robert D. Masden
//7//,.?
Date of signature:
2002-2930
SS0029
CO. S5
Social Services Division Policies and Procedures
2.301.3 Recruitment of County Certified Foster Care and Kinship Care Parents
Added 10/29/02
To obtain quality foster care homes and to inform the public of the need for foster
homes, the Department may:
A. Use print and electronic media to recruit foster parents.
B. Have the Resource Services Unit staff attend community meetings to
educate the public on the County's foster care needs and application
process.
2.301.4 Retention Efforts with County Certified Foster Care Homes and Kinship
Added 10/29/02 Care Parents
To retain current foster care homes, to help them with difficult foster children and
to provide consistent placement of foster children, the Department will use such
efforts as:
A. Professional consultation program for foster parents.
B. Offer daycare and respite care.
C. Pay for physicals for the foster parents and their family members.
D. Pay for tuition and books through Aims Community College to ease the
foster parent's requirement for ongoing training.
E. Reimbursement for trainings held outside of Aims.
F. Annual appreciation dinner.
G. Open round table discussions regarding relevant issues.
Adm/manss2l.jag
Social Services Division Policies and Procedures
2.303 County Certified Foster Care Certificates
Revised 3/29/99 A. Permanent certificates will be issued to the County Certified Foster Care
Home that meet the standards provided in Section 2.305 and Volume 7
rules. The County Certified Foster Care facility's agreement is revised
only if there are significant changes or the foster parents move to a new
facility.
B. Foster Care Coordinators shall visit each County Certified Foster Care
Home annually and complete the continuation notice according to Volume
7 rules.
C. During the annual visit, the Foster Care Coordinators will complete the
necessary health information, inspect the facility, and complete any other
required forms necessary to continue the permanent certificate.
2.303.1 Corrective Actions Regarding County Certified Foster Care Certificates
Revised 10/29/02
A. Foster Care Coordinators will identify actions of the County Certified
Foster Care Home that:
1. Violates rules, policy, or procedures significant enough to be
corrected.
2. Results in a critical incident.
3. Any violation of a foster child's rights as stated in 7.708.33,
Colorado Department of Human Services, Staff Manual,
Volume 7.
B. Foster Care Coordinator will identify conduct that is flagrant or serious as
described in Section 2.305 that warrants immediate action to the Resource
Services Coordinator. The Foster Care Coordinators will follow the steps
outlined in Section 2.305 of the Department's Operations Manual.
C. If the actions of the County Certified Foster Care Home requires a
corrective action, the Foster Care Coordinator will issue a corrective
action plan. The corrective action plan is a systematic series or plan of
affirmative events that are intended to correct the County Certified Foster
Care Home's performance or behavior.
Adm\manss42.jag
Social Services Division Policies and Procedures
2.304 Training of County Certified Foster Care Homes and Group Homes
Revised 3/29/02
Revised 10/29/02 A. All County Certified Foster Care Homes and Group Homes shall receive
twelve hours of pre-certification training. The Department will not issue a
permanent certificate to a foster care home or group home until this
training is completed.
B. Every applicant will complete a two-hour orientation held at the
Department to determine if foster parenting is appropriate for them.
C. Foster Care Coordinators shall record the date of and document the
completion of training by a foster care home or group home before a
permanent certificate is issued. The documentation shall be made to the
facility record of the foster care home or group home.
Adm\manss43.jag
Social Services Division Policies and Procedures
2.327 Child Placement Agencies
Add 1/02
Revised 10/29/02 The Department has established and will reimburse the Child Placement Agencies
(CPA) by the method in this manual as outlined in Section 2.320.1.
2.327.1 Reimbursement Rate
Revised 10/29/02 A child specific Needs Based Care Assessment, designated as Exhibit B, shall be
used to determine levels of care for each child placed within a CPA. The
assessment will be filled out by the county caseworker that is placing the child.
The specific rate of payment will be paid for each level of service as recorded by
the Needs Based Care Assessment. The reimbursement rate for these levels will
be indicated by the Needs Based Care Rate Table, designated as Exhibit C. Once
rates have been established, the Needs Based Care Addendum, designated as
Exhibit D, will be completed by the County Rate Negotiator to outline the total
rate of reimbursement for the out-of-home care of the child. This addendum will
be effective from the time of placement until the end of the Colorado fiscal year,
June 30, unless otherwise negotiated. The Needs Based Care forms have been
adopted from the Northern Consortium of Counties. Effective October 1, 2001,
all providers received a 2.5% to 3% increase in administrative overhead rate.
2.327.2 Rate Re-evaluations and Adjustments
Added 10/29/02
A. The rates that are established in the Needs Based Care addendum will be
re-evaluated and/or adjusted as outlined in the Department's Operations
Manual, Section 2.902.2, or
B. The rates may be negotiated at any time based upon the changing service
needs of the child.
Adm\manss58.jag
1
COLORADO DEPARTMENT OF HUMAN SERVICES
NEEDS BASED CARE ASSESSMENT
•
WELD COUNTY
(Exhibit B)
IDENTIFYING INFORMATION
[CHILD'S NAME STATE ID# SEX Trails Case ID [DOB
Sex
WORKER COMPLETING ASSESSMENT IFIH# (DATE OF ASSESSMENT
AGENCY NAME !PROVIDER NAME ROVIDER CWEST ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT FOR
CHILDREN AGES 1 DAY THROUGH 18 YEARS OLD.
• For each question below,please select the response which most closely applies to this child.
• Please check the number for that response in the corresponding box below.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does this child require transportation by the provider for one of the following: therapeutic or medical
treatment,emotional or social counseling,etc., as outlined in the treatment plan or approved by the caseworker?
❑0)one trip a week or less ❑1)2-3 trips a week ❑2)4-5 trips a week ❑3)6 or more trips a week
P 2. How often is the provider required to participate in child's therapy or counseling sessions?
❑0)one a month ❑1)twice a month ❑2)once a week ❑3)2 or more times a week
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a
regular or special education plan?
❑0)less than a %z hour per day ❑1) 1/2 hour a day
❑2)more than''%hour per day, up to 2 hours per day ❑3)more than 2 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of
time and/or activities and/or crisis management?
❑0) less than 5 hours per week ❑1) 5 to 10 hours per week ❑2)at least daily ❑3)on a constant basis
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with
feeding,bathing,grooming,physical, and/or occupational therapy?
DO) less than 5 hours per week ❑1)5 to 10 hours per week
❑2) 11 to 20 hours per week ❑3)21 or more hours per week
A 1. How often is CPA case management required?
❑0) I face to face contact per month and/or no crisis intervention
❑I) 2-3 contacts per month(must include 1 face to face)and/or minimal crisis intervention
❑2) 2 face to face contacts per month and/or occasional crisis intervention
❑3) at least 1 face to face contact per week and/or ongoing crisis intervention
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
❑0)not needed or Provided by another source(i.e. Medicaid) ❑1)less than 4 hours per month
❑2)4-8 hours per month D3)8-12 hours per month
RAT-NG OF SERVICE AREAS Initial Assessment Date:
SERVICE AREAS 0 1 2 3 I
P 1 Transportation ❑ ❑ ❑ ❑
P 2 Therapy/Counseling ❑ ❑ ❑ ❑
P 3 Educational Intervention ❑ ❑ ❑ ❑
P 4 Behavior Management ❑ ❑ ❑ ❑
P 5 Personal Care ❑ ❑ ❑ ❑
A 1 Case Management I ❑ ❑ ❑ ❑
T 1 Therapeutic Services I ❑ ❑ ❑ ❑
M\Child Welfare Forms\Child Welfare Forms(not addressed in Colo.Trails)\Needs Based Care Assessment.doc
2
;UMMARY-Please identify all specific requirements and expectations which support Level of Care.
LEVEL OF PROVIDER SERVICES NEEDED.(Average of P1 through PS)
PERIOD I: LEVEL#
Comments:
LEVEL OF CASE MANAGEMENT SERVICES NEEDED (Al)
LEVEL #
Comments:
LEVEL OF THERAPY SERVICES NEEDED(TI)
LEVEL #
Comments:
SPECIAL MEDICAL NEEDS: (Medically Fragile Children Only)
LEVEL #
Comments:
NEXT SCHEDULED RATE REVIEW: Initial Date:
(maximum of 6 month intervals)
M\Child Welfare Forms\Child Welfare Forms(not addressed in Colo.Trails)\Needs Based Care Assessment.doc
NBC FORM 5
12/00
NEEDS BASED CARE ASSESSMENT FOR
MEDICALLY FRAGILE CHILDREN IN FOSTER CARE
Difficulty of Care Payments
CHILD'S NAME: DOB: STATE ID#
CASE NAME: HH# DSS CASEWORKER:
LAST ASSESSMENT DATE/LEVEL: / CPA CASEWORKER:
PRESENT ASSESSMENT DATE/LEVEL/SCORE: / /
PLACEMENTS:
LEVEL 1 -Any two of the following characteristics or care needed qualifies for Level 1 (A&B).
A. PHYSICAL or MEDICAL IMPAIRMENTS
❑Any physical or medical impairment or combination of impairments requiring an average of 1/2 to one hour of daily medically
prescribed therapy or procedures performed by the foster parents(i.e.respiratory,bowel or skin treatments,shunt
monitoring,burn care,orthopedic braces,percussion, suctioning,range or motion,medication,failure to thrive,etc.)
0 Colostomy care
❑ Ileostomy care
❑Daily injections(insulin,asthmatic, allergies)
❑Feeding problems requiring an additional 30 minutes of preparation or feeding time(difficulty swallowing,cleft pallet,nasal
difficulties,tongue trust,etc.)
❑ Special diet(diabetic,asthmatic,allergy,mild Cystic Fibrosis,and/or need for special formulas,additives,etc.)
❑Hearing problem requiring encouragement and monitoring(i.e.hearing-aid use, etc.)
❑Vision problems requiring encouragement,visual exercises,patching,etc.
❑Respiratory problems(asthma and/or allergies)requiring minor environmental restrictions.
❑ Sporadically active infectious diseases requiring sterile procedures when active, such as Herpes-type viruses.
❑ Out-of-home bi-weekly to weekly therapy or medical appointments(i.e.PT,OT,etc.)or medical training involving the foster
parents.
❑ In-home bi-weekly therapy(i.e.PT, OT, etc.),nursing,or teacher appointments requiring foster parent involvement.
B. BEHAVIORAL or EMOTIONAL PROBLEMS
❑Weekly counseling or therapy appointments requiring monthly foster parent participation and/or a bi-weekly schedule of foster
parent programming(i.e.behavior charts,etc.)for problems such as depression,hyperactivity encopresis,enuresis,eating
disorders,night trauma,etc.
❑ Special Education requiring monthly school contact and/or up to 1/2 hour of daily foster parent programming.
❑Regular Education requiring bi-weekly to weekly school contact(i.e.meetings,teacher conferences to monitor attendance,
behavior,etc.)
❑ Documented supervision or attention needs to prevent the child from causing minor injury to self, others,or property-
including clothing,glasses, etc.
❑ Documented increased attention needs which prevent or interfere with therapy or sleep(i.e. child wakes up 3-4 times a night,
intolerance of tactile stimulation,etc.)
Comments:
If you have checked any 3 items in A and/or B,youth moves to Level 2.
If you have checked any 4 items in A and/or B,youth moves to Level 3.
NBC FORM 5
12/00
LEVEL 2-Any one of the following characteristics or care needs qualifies for Level 2. (This is in regards to Category A)
A. AT-RISK PHYSICAL or MEDICAL IMPAIRMENTS
❑ Seizures uncontrolled by medication,requiring hospitalization 3-4 times per year.
❑ Heart monitor(for apnea and Sudden Infant Death Syndrome,etc.)
❑ Oxygen while sleeping(for Broncho Pulmonary Dysplasia,etc.)
❑ Tube feedings
❑ Severe heart problems,such as"blue baby"
❑ Respiratory problems(asthma or allergies)requiring major daily dietary and/or environmental restrictions.
❑ Osteogenesis Imperfecta
❑ Chemotherapy
❑ Body cast(Spica cast)
❑ Spinal Bifida
❑ Other,specify
Any two of the following youth characteristics or care needs(Sections B and C)qualifies for Level 2.
B. PHYSICAL or MEDICAL IMPAIRMENTS
❑Any physical or medical impairment or combination of impairments requiring an average of 1-2 hours of daily medically
prescribed therapy or procedures performed by the foster parents(i.e.respiratory,bowel or skin treatments,shunt monitoring,
burn care, orthopedic braces,percussion, suctioning,range of motion,medications,failure to thrive,etc.
❑ Legal blindness in both eyes or severe vision impairments requiring exercises,minor environmental modifications.
❑ Hearing impairment requiring foster parent to know sign language and encourage and monitor hearing-aid or auditory-
training device use.
❑ Twice weekly out-of-home therapy or medical appointments(i.e.PT,OT,etc.)requiring foster parent involvement.
❑ Twice weekly in-home therapy(i.e.PT,OT,etc.)nursing or teacher appointments,requiring foster parent involvement.
❑ Child age two or over,weighing 20-30 pounds with mobility impairments causing partial dependence,requiring assistance in
transfer from wheelchair to bed,chairs, etc.
C. BEHAVIORAL or EMOTIONAL PROBLEMS
O Weekly therapy or counseling appointments requiring bi-weekly foster parent participation and/or a daily schedule of foster
parent programming(i.e.behavior charts,"wee alarms,"etc.)for problems such as depression,hyperactivity,encopresis,
enuresis,eating disorders,night traumas,etc.
❑ Special Education requiring bi-weekly school contact and/or up to one hour per day in-home foster parent programming.
❑ Documented supervision and attention needs in daily hygiene skills in excess of age-appropriate developmental levels(i.e.
bathing,clothing,feeding,etc.)for children age five or over who are not in regular therapy.
Comments:
If you have check only 1 item in B and/or C and no items in A,the youth remains Level 1.
If you have checked any 3 items in A,B and/or C,the youth moves to Level 3.
If you have checked any 4 items in A,B and/or C,the youth moves to Level 4.
Level 3-Any one or two of the following youth characteristics or care needs qualifies for Level 3
I A. PHYSICAL or MEDICAL IMPAIRMENTS
NBC FORM 5
12/00
O Any physical or medical impairment or combination of impairments requiring an average of to hour(s)of daily
prescribed therapy or procedures performed by the foster parents(i.e.for respiratory,bowel or skin treatments,shunt
monitoring,burn care,orthopedic braces,percussion,suctioning,range of motion,medication, failure to thrive,etc.)
❑ Any life-threatening medical needs or conditions
❑ Oxygen 24 hours per day(for BPD,etc.)
❑Tracheotomy
❑Hemophilia
❑Respiratory problems(asthma or allergies)requiring a complete sterile environment
❑ Other,specify
❑ Seizures uncontrolled by medication,occurring daily or more.
❑ Child age two or over weighing 31 pounds or more with mobility impairments causing partial dependence,requiring
assistance in transfer from wheelchair to bed,chairs,etc.
❑ Child age two or over weighing 20 pounds or over who is totally dependent,without use of own libs for mobility.
❑ Child age four or over without self-care skills(i.e. cannot dress,feed,or bathe self)requiring total care due to physical
impairments.
❑ Child age four or over who is more than 50%behind age level in more than 3 areas of development due to physical
impairments.
❑ Child age four or over without self-care skills(i.e.cannot dress,feed or bathe self)requiring total care due to mental
retardation or emotional impairments.
❑ Child age four or over who is more than 50%behind age level in more than 3 areas of development due to mental retardation
or emotional impairments.
❑ Child who is totally blind requiring mobility training and/or major environment modifications.
❑ Child with major behavior problems that may or may not be due to physical impairment(i.e. self-stimulating,head banging,
removes medical apparatus at least 3 times a week);refusal to comply with medical procedures(i.e.taking meds at prescribed
times),etc.
❑ Any active,chronic infectious disease requiring complete sterile procedures.
Comments:
If you have checked 3 or more items under level 3,the youth moves to an individually negotiated rate.
'From Matrix: Level 1
Level 2
Level 3
Level 4(Negotiated rate)
Foster Parent Rate based on Assessment and Matrix A.$
Administrative Rate(CPA homes only) B.$
TOTAL MONTHLY RATE(A+B) C.$
Signatures: Supplements above Level 3 require an exception request with additional documented/justification.
DSS Caseworker/Monitor Signature Date Foster Parent Signature Date
CPA Caseworker Signature Date Division Director Signature(Required for Level 4) Date
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
NEEDS BASED CARE RATE TABLE
(Calculated as Daily Rates)
µy��'�p�J {{ p (Exhibit C)
11M4:414149-F-444: •r'"� ,LF'�T➢�,IF W.1- 'zN. ( l A #( I' .( i < S
SERVICE' $t,R VIDER . E 1�4 1 a,y ° ® `t , a s* -'t H;;;
r +Rt P5 " , ik hr y3 �. i, .r*r a
t li 3'k r.. # a ti.. 34, ti+, t drs�''.e ti '�� �` C-�,a. �¢Ga:....—;*7-44.,—;: ,!. ./.,-,..4
H LeveQ t,,:Rate �t 1; n; 51ndiitsntivefh"efhPAd "`•ri's, A$,0 F"` ivs ,.m " T' ,
4,a,- lAdmirt.Mal : ,l 9 � amt1 � 71r
V y
0 Age 0-10...$11.47 f, Level 0...$4.56 Level 0 $4.93 Level 0 $0 I Level 0 $0
(minimal CPA involvement,no crisis (Therapy not needed or provided by 3(None)
0 Age 11-14...$12.89 ₹ intervention. Only doing what is another source,i.e.mental health.)
f r necessary to maintain monthly
0 j Age 15-21...$13.91 responsibility.)
+$.66 Respite Care i
1 $19.07 Level 1...$4.56 Level 1 $8.22 Level 1 $4.93 Level 1 $2.99
1
(Low level of case management, (Regularly scheduled therapy,
+$.66 Respite Care minimal crisis intervention, 4 hours/month.)
x ($1973) 2-3 contacts/month.)
) 1
2 $25.64 t Level 2...$4.56 Level 2 $11.51 Level 2 $9.86 Level 2 $4.47
} (Moderate level of case manage- (Weekly scheduled therapy,4-8 hours
i 4.66 Respite Care '(- ment including weekly support a month with 4 hours of group therapy.)
t } services,occasional crisis
i ($26.30) t intervention,face to face contact
1-2 times/month.)
f s
3 $32.22 ! Level 3...$4.56 Level 3 $14.79 Level 3 $14.79 Level 3 $6.02 I $73.04
I (High level of case management (Regularly scheduled weekly Maximum
•
4.66 Respite Care I and CPA involvement with child and tmultiple sessions,can include more Rate
provider including ongoing crisis than 1 person,i.e.family therapy,
($32.88) intervention and face to face contact 8t for 8-12 hours/monthly.)
i 1 time per week minimum.)
i
4 $ $39.45 • Level 4...$4.56 Level4 $18.08 Level4 $14.79 I Level4 Meg.
RTC (High level of case managment and ,(Regularly scheduled weekly
Drop i +$.66 Respite Care I CPA involvement with child and provider `multiple sessions,can include more
Down I # including on-going crisis intervention :than 1 person,i.e.family therapy,
($40.11) and face to face contact 2-3 times per for 8-12 hours/monthly.)
: it
week minumum.)
,.
Assessment Assessment Assessment Assessment Period $11.51 Assessment Period $0 $42.37
Period Period $26.30 Period $4.56
I (Includes Respite)
Effective 10/01/01
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
NEEDS BASED CARE ADDENDUM
(Exhibit D)
This addendum supplements the Placement Agreement Form SS-23A dated between the above County Department of Social
Services and ,provider# . The provider(s)hold(s)a valid and current full certificate as a certified provider. This
Addendum is effective from to_,unless otherwise negotiated.
I. THE ABOVE COUNTY AGREES TO:
• Pay the provider a rate of$ per day,prorated for the days in care, for the care of child_, State ID# , Case ID#
The agreed upon rate is based upon the following :
SERVICES LEVEL DAILY RATE I
(Provider Services $
'Provider
Management Services $
('Therapy Services $
'Special Medical Needs $
II'Administrative Overhead $
Dotal $
• Provide support and supervision to such placement as specified in the Family Service Plan and Needs Based Care Assessment.
Involve the provider in case planning, staffing or other meetings concerning the child,and service delivery as specified in this child's
Family Service Plan and Needs Based Care Assessment.
H. THE PROVIDER HAS MET THE PLACEMENT REQUIREMENTS OF:
n Family Foster Care n Gateway n Child Placement Agency Group Care
n Specialized Group Care n Child Placement Agency Foster Care
III. THE PROVIDER AGREES TO:
Meet the service needs as identified by the Needs Based Care Assessment and Family Service Plan. Keep weekly records of this child's
behavior and progress,submit quarterly written reports to the county department,and retain copies for own files. Submit the required
forms for payment in a timely manner. The provider's signature on the monthly payment form signifies that the above services have
been provided for this child during the month. Provide the services identified by the Needs Based Care Assessment and Individual Plan.
Meet additional requirements:
IV. This addendum shall be reviewed at least every six months in conjunction with the review of the Family Service Plan or Needs
Based Care Assessment. It shall be revised if there are agreed upon changes in the child's service plan. It shall expire the date the child
is removed, upon the renegotiation of a new addendum,or upon the termination of the SS-23A Placement Agreement. The conditions
of this contract may be renegotiated at any time during the term of the contract based upon the changing service needs of the child.
Provider Signature/Date Negotiator Signature/Date
IProvider Signature/Date Other Signature/Title/Date
Social Services Division Policies and Procedures
2.328 Residential Treatment Centers
Added1/02
Revised 10/29/02 The Department has established and will reimburse the Residential Treatment
Centers (RTC) by the Method outlined in Section 2.320.1 of the Department's
Operations Manual.
2.328.1 RTC Reimbursement Rate
Revised 10/29/02
A. The room and board is based on the State determined rate and may include
a cost-of-living increase that the county has approved. Rates may also be
negotiated to reflect additional services that the Department has approved.
Effective July 1, 2001, all providers received a 2.5% increase to its room
and board rates.
B. The Medicaid rate is based on the State Medicaid reimbursement rate for
the approved level of care. The assessment instrument used to determine
the level of care will be the Colorado Client Assessment Record (CCAR)
as outlined in the Department of Health Care Policy and Finance, Staff
Volume 8, Section 8.765.30. This assessment will be filled out by the
caseworker who is placing the child.
2.328.2 Rate Re-Evaluations and Adjustments
Added 10/29/02
The RTC rates will be re-evaluated and/or adjusted as outlined in Section 2.902.2,
of the Department's Operations Manual.
2.329 Residential Child Care Facilities
Added 1/02
/02
Revised 10/29/02 The Department has established and will reimburse the Residential Child Care
Facility(RCCF) by the Method outlined in Section 2.320.1 of the Department's
Operations Manual.
2.329.1 RCCF Reimbursement Rate
Revised 10/29/02
The child maintenance and services rate will be based on the State determined rate
and many include a cost-of-living increase that the county has approved. Rates
may also be negotiated to reflect additional services that the Department has
approved. Effective July 1, 2001, all providers received a 2.5% increase to the
child maintenance rate.
Adm\manss58.jag
Social Services Division Policies and Procedures
2.329.2 Rate Re-Evaluations and Adjustments
Added 10/29/02
The RCCF rate will be re-evaluated and/or adjusted as outlined in Section 2.902.2
of the Department's Operations Manual.
2.330 Monitoring of Purchased Services for Out-of-Home Placements and
Added 10/29/02 Remedies
Weld County shall monitor out-of-home placements as outlined in Section
7.304.66, Colorado State Rules, Social Services Program, Volume 7.
2.330.1 Monitoring Procedures
Added 10/29/02
A. The caseworker will be provided with information regarding the services
that the out-of-home provider has agreed to provide as outlined in the
initial Placement Contract. This information should assist the worker in
conducting a review during monthly routine visits.
B. The caseworker will document any problems or concerns that are noted
within the routine visit. The documentation will be given to their
immediate supervisor for review.
C. If problems or complaints are deemed serious, the supervisor and
caseworker will staff the findings with the Placement Review Committee.
D. The supervisor and/or caseworker will present the finding to the Placement
Review Committee. The Committee may then recommend the following:
1. The caseworker will initiate a follow-up phone call to the facility
regarding the concerns that were noted within the review. These
concerns will then be monitored and re-evaluated monthly by
routine visits by the worker.
2. Recommend to the Administrator to activate a review team that
will be comprised of a Caseworker IV, and a county financial
representative. The review team will conduct an on-site audit of
the facility that is in question.
3. Recommend that the Supervisor/Administrator report these
findings to the State Licensing Division and/or the certifying
authority for investigation.
Adm\manss58.jag
Social Services Division Policies and Procedures
2.330.2 Monitoring Remedies
Added 10/29/02
A. If the Placement Review Committee finds the provider to be in non-
compliance of the placement contract and/or in violation of State/County
policy, the administrator shall meet with the Director to communicate
these findings. At that time possible remedies discussed may include the
following:
1. Written warning regarding documented findings sent to the facility
under investigation. Copies may be forwarded to the State
Department of Licensing and the provider's county file and/or
2. Fiscal sanctions imposed on the facility and/or
3. Removal of child fro the facility and/or
4. Communication to other counties that are using the facility. This
communication will notify counties that an audit was performed
and what the documented violations were.
Adm\manss58.jag
Social Services Division Policies and Procedures
2.700 Child Placement
2.701 Placement Policy
Revised 3/29/99 Based on sound social work practice and knowledge of the legal basis of action,
the Department will consider placement when there is evidence that leaving the
child in the home would jeopardize the safety of the child or community.
Placement actions shall be guided by:
A. Reasonable efforts to prevent placement or to reunite the family when
safely possible if removal is necessary.
B. Consideration of extended family members as placement resources.
C. Consideration of the child's age, race, ethnicity, culture, language,
religion, and other needs in the provision of services provided, including
out-of-home placement and adoptive placements.
D. Consideration of a safe environment and to not be moved indiscriminately
from one placement to another, and to have the assurance of a permanency
plan.
2.701.1 Placement Procedures
Revised 3/29/99 A. The caseworker must assure and document that:
Revised 10/29/02
1. All out-of-home placement and target group criteria are met.
2. All other resources have been explored and utilized or nonexistent.
3. No relatives are appropriate or willing to take the child.
4. Placement of the child is the only remedy.
5. Placement within Weld County was attempted as a priority.
6. The caseworker will supply the foster parent with all of the
appropriate information a stated in 7.708.61 F, Colorado
Department of Human Services, Staff Manual, Volume 7.
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Social Services Division Policies and Procedures
B. The caseworker must obtain prior approval of his or her supervisor for
placement.
C. The caseworker must review his/her placement decision with his or her
supervisor the next work day when an emergency placement at night or on
weekends is required.
D. The caseworker will talk with the child at an age appropriate level with
regards to his/her upcoming placement. If at all possible the caseworker
will facilitate a pre-placement visit to the foster home.
E. The foster parents will be involved in the development of the placement
agreement of each child placed in their home.
F. The caseworker will provide the foster parent with the county approved
written authorization for medical care and treatment of each child in their
home.
G. The caseworker will handle the decisions regarding the amount of
belongings a child is allowed to take to a foster home. This decision
would be a case-by-case assessment depending on the foster home's
physical space and circumstances.
H. Decisions made regarding personal allowance and work opportunities for
foster children, will be made by the caseworker, guardian ad litem and
foster parents.
2.701.2 Requesting Client Background Checks
Added 5/02
When a caseworker needs criminal background information for the purpose of
completing a home study for an Interstate Compact for the Placement of Children
(ICPC), or to place a child with a relative the following procedures must be
followed:
A. Intermountain Background, Inc. form (Exhibit A) must be completed, in
full with the client's name, last known address, date of birth, social
security number, and information to be researched, checked in the
appropriate box.
B. The Social Services Administrator, or designee, must sign authorizing
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DEPARTMENT OF SOCIAL SERVICES
PO BOX A
_ GREELEY,CO 80632
' WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Ek
Child Support(970)352-6933
COLORADO
• MEMORANDUM
TO: Glenn Vaad, Chair Date: October 31, 2002
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services 44O (-111,611y--
;
RE: Revisions to Section 2.000, Social Services Division Policies and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval are revisions to Section 2.000, Social Services Division
Policies and Procedures, Weld County Department of Social Services Operations
Manual. These revisions were reviewed at the Board's Work Session on October 30,
2002.
The revisions are to document current caseworker and related practices with County
Certified Foster Care Homes.
1. Add Section 2.301.3. Recruitment of County Certified Foster Care and
Kinship Parents. This policy references current Department practices to recruit
foster care homes.
2. Add Section 2.301.4. Retention of County Certified Foster Care and Kinship
Parents. This policy references current Department practices to retain foster care
homes.
3. Revise Section 2.303.1, Corrective Actions Regarding County Certified
Foster Care Home Certificates. The policy references the State Staff Manual
Volume 7, regarding foster children's rights.
4. Revise Section 2.304. Training of County Certified Foster Care Homes and
Group Homes. The policy adds a two-hour orientation process that is a current
practice of the Department.
2002-2930
MEMORANDUM Page 2
Glenn Vaad, Chair, Board of County Commissioners
October 31, 2002
5. Revise Section 2.327, Child Placement Agencies. The policy references current
practices of reimbursement and forms used during the reimbursement process
with Child Placement Agencies.
6. Revise Section 2.328, Residential Treatment Centers. The policy references
current practices of reimbursement with Residential Treatment Centers.
6. Add Section 2.329. Residential Child Care Facilities. The policy references
current practices of reimbursement with Residential Child Care Facilities.
7. Add Section 2.330, Monitoring of Purchased Services for Out-of-Home
Placements and Remedies. The policy references current monitoring practices
of the Department.
8. Revise Section 2.700. Child Placement. The policy references State rule
practices regarding information standards provided to foster parents.
If you have any questions, please telephone me at extension 6510.
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