HomeMy WebLinkAbout20021757.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Revisions to Section 6.000, Colorado
Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Revisions to Section 6.000,
Colorado Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of July, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WEL COU Y, COLORADO
ATTEST: fall iJEL I /
G n Vaad, ' dirr
Weld County Clerk to ta_t
viii_s
p .As / David E. Long, Pro-Tem
BY: „/i . �v - L`r , r '
Deputy Clerk to the Boa _r �2 EXCUSED DATE OF SI ING (AYE)
M. J. Geile
AP D AS `t1
William H. Jerke
ounty At or y EXCUSED
Robert D. Masden
Date of signature: A.)
CO : S 2002-1757
J SS0029
DEPARTMENT OF SOCIAL SERVICES
11.1116(tit
PO BOX A
GREELEY,CO 80632
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
O Child Support(970)352-6933
COLORADO MEMORANDUM
. TO: Glenn Vaad, Chair Date: June 27, 2002
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services 41„4,61,tkt. (..1\k"(
RE: Revision to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures, Weld County Department of
Social Services Operations Manual
Enclosed for Board approval is a revision to Section 6.000, Colorado Works in Weld
County and Child Care Policies and Procedures, Weld County Department of Social
Services Operations Manual. These revisions were reviewed at the Board's Work
Sessions of June 19, 2002.
The revisions are to Section 6.030, Community Resources Investment Assistance, as
follows:
1. Sections 6.036 through 6.036.6, Technology and Alcohol and Drug Services
Program with Island Grove Regional Treatment Center. The section provides
authorization to fund a technology and services program with Island Grove
Regional Treatment Center. The Board previously authorized the project for
$2,795 and approved the Agreement between the Department and Island Grove
Regional Treatment Center for this purpose.
2. Sections 6.037 through 6.037.8, Computerized Educational Laboratory
Program with Aims Community College—South Campus. The section
provides authorization to the Department to fund a computerized educational
laboratory program with Aims Community College— South Campus and the
Weld County Division of Human Services. The Board previously authorized the
project for$107,190 and approved the Agreement among the Department, the
Weld County Division of Human Services, and Aims Community College—
South Campus.
If you have any questions, please telephone me at extension 6510.
2002-1757
Colorado Works in Weld County and Child Care Policies and Procedures
6.036 Technology and Alcohol and Drug Services Program with Island Grove Regional
Added 6/10/02 Treatment Center
6.036.1 General Organization
The Technology and Alcohol and Drug Services Program involves two major entities as
follows:
A. The Weld County Department of Social Services (Department)
B. Island Grove Regional Treatment Center, Inc. (Island Grove): Island Grove
provides regional alcohol and drug services that serves, in part, Weld County.
6.036.2 General Description
A. Colorado Works applicants and recipients including family preservation recipients
require alcohol and drug assessment, testing and services to strengthen families
and provide for such alcohol and drug services to enable applicants and recipients
to succeed in education and training, especially applicants and recipients located
in rural Weld County.
B. The Technology and Alcohol and Drug Services Program will expand technology
access in Greeley and South Weld County for the benefit of both Colorado Works
clients and Department staff through a collaborative environment with Island
Grove and will solve a technology barrier that prevents such access expansion
through a one-year phase-in plan.
C. The Department will invest in a viable technology link with Island Grove and
expand services to assist Colorado Works clients and Department staff to
accomplish as follows:
1) Enhance the process to provide and to report the results of alcohol and
drug screening, assessment, and therapy to Colorado Works applicants
and recipients including family preservation recipients in Greeley and
South Weld County; and
2) Strengthen families by providing a technology solution by which a
Colorado Works applicant and recipient can succeed in education and
training through alcohol and drug services, especially applicants and
recipients located in rural Weld County; and
3) Expand technology access in Greeley and South Weld County for both
Colorado Works clients and Social Services staff through a collaborative
environment with the Contractor and to solve a technology barrier that
prevents such access expansion through a one-year phase-in plan.
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Colorado Works in Weld County and Child Care Policies and Procedures
6.036 Technology and Alcohol and Drug Services Program with Island Grove Regional
Added 6/10/02 Treatment Center
6.036.1 General Organization
The Technology and Alcohol and Drug Services Program involves two major entities as
follows:
A. The Weld County Department of Social Services(Department)
B. Island Grove Regional Treatment Center, Inc. (Island Grove): Island Grove
provides regional alcohol and drug services that serves, in part, Weld County.
6.036.2 General Description
A. Colorado Works applicants and recipients including family preservation recipients
require alcohol and drug assessment, testing and services to strengthen families
and provide for such alcohol and drug services to enable applicants and recipients
to succeed in education and training, especially applicants and recipients located
in rural Weld County.
B. The Technology and Alcohol and Drug Services Program will expand technology
access in Greeley and South Weld County for the benefit of both Colorado Works
clients and Department staff through a collaborative environment with Island
C.
D. Grove and will solve a technology barrier that prevents such access expansion
through a one-year phase-in plan.
C. The Department will invest in a viable technology link with Island Grove and
expand services to assist Colorado Works clients and Department staff to
accomplish as follows:
1) Enhance the process to provide and to report the results of alcohol and
drug screening, assessment, and therapy to Colorado Works applicants
and recipients including family preservation recipients in Greeley and
South Weld County; and
2) Strengthen families by providing a technology solution by which a
Colorado Works applicant and recipient can succeed in education and
training through alcohol and drug services, especially applicants and
recipients located in rural Weld County; and
3) Expand technology access in Greeley and South Weld County for both
Colorado Works clients and Social Services staff through a collaborative
environment with the Contractor and to solve a technology barrier that
prevents such access expansion through a one-year phase-in plan.
Colorado Works in Weld County and Child Care Policies and Procedures
6.036.3 Eligibility Criteria
A. Youth who are foster care/adopt children and are IV-E eligible under TANF and
are placed in the County Certified Foster Care Homes and Group Homes and are
emancipating from the Child Welfare System through the ALIVE—E Program; or
B. Adults who are eligible for, applicants of or receiving TANF, Medicaid, and Food
Stamps and have incomes below 185%of poverty level; or
C. Adults who are non-custodial parents and are unemployed or underemployed and
have incomes below 185%of poverty level.
6.036.4 Functions of the Department
A. The Department will be responsible for identifying adults and youth who are
eligible to be served by Island Grove pursuant to the Technology and Alcohol and
Drug Services Program.
B. The Department will refer for services eligible Colorado Works applicants and
recipients to Island Grove for access to Island Grove's Greeley and Ft. Lupton
Offices.
C. The Department will assist Island Grove in the development of and measuring of
outcomes for the program.
6.036.5 Functions of Island Grove
A. Island Grove will be responsible for any technology solutions related to this
project including ownership and maintenance of such technology solutions,
including a 10MB microwave link, and services to be provided.
B. Island Grove will conduct surveys of clients utilizing Island Grove's Ft. Lupton
Office including the Department's referrals to ascertain expansion of services to
South Weld County for a period ending December 31, 2002 and June 30, 2003.
C. Island Grove will document that improvements have been made to the process and
system regarding alcohol and drug services between Island Grove and the
Department as follows:
1) The installation of an e-mail access system for both the Greeley and Ft.
Lupton Offices of Island Grove will be completed by June 30, 2003.
2) The completion of two benchmark surveys by Island Grove with the
development assistance of the Department to be conducted with Island
Grove's and the Department's staff by July 31, 2002, and June 15, 2003,
to document the level of improvement in services in the areas of:
a) Timely results by Island Grove of alcohol and drug assessment
and testing for purposes of Colorado Works and Child Welfare
responsibilities with eligible clients in the areas of Individual
Responsibility Contracts and Child Welfare Treatment Plans; and
Colorado Works in Weld County and Child Care Policies and Procedures
b) Client statistics to verify cost-sharing ratios; and
c) E-mail connections between Island Grove and the Depai tiuent
resulting in a timely resolution of client questions, treatment
authorizations, and data requests; and
d) Client demographics resulting in a faster response time to the
Department regarding client statistics and referral numbers; and
e) Timely and accurate billings to shorten processing times and
improving billing completeness regarding correct and complete
household numbers and referral numbers and within the
Department's authorization time periods.
6.036.6 Investment Authority for the Technology and Alcohol and Drug Services Program
with Island Grove Regional Treatment Center,Inc.
A. The Department will invest, under a one-year start-up project and for a period
ending June 30, 2003, a total of$2,795 in a start-up fee or 42.9% of the total
project, which totals$6,500. The total project includes major areas as follows:
1. Assist Island Grove in their technology project to expand and solve a
technology barrier among Island Grove's Greeley and Ft. Lupton Offices
with the Department's Greeley and Ft. Lupton Offices through a 10MB
microwave link and Island Grove's other microwave link.
2. Obtain services from Island Grove,which will demonstrate increased
capacity and services to Colorado Works clients and Department staff, as
a result of the technology project.
B. If Island Grove is not able to achieve the goals outlined in Section 6.036.5, C, of
the Department's Operations Manual, Island Grove will return a proportional cash
share of$2,795 by June 30, 2003, to the Department.
C. Island Grove will bill the Department before June 30, 2002, for start-up costs.
Colorado Works in Weld County and Child Care Policies and Procedures
6.037 Computerized Educational Laboratory Program with Aims Community College-
Added 6/10/02 South Campus
6.037.1 General Organization
The Computerized Educational Laboratory Program involves two major entities as
follows:
A. The Weld County Department of Social Services (Department)
B. The Weld County Department of Human Services (Human Services): Human
Services is the One-Stop Employment Center for Weld County, through its
Employment Services of Weld County Program, and is the Department's
contractor for employment and training services for Colorado Works applicants
and recipients.
C. Aims Community College(Aims): Aims is the vocational and community college
system of Weld County.
6.037.2 General Description
A. Meeting the needs of unemployed and underemployed Colorado Works eligible
clients, especially rural Weld County,through basic education, GED, high school
diplomas, and educational skill development are major goals for the Department.
B. Aims has the expertise and experience to provide quality educational programs
and to increase accessibility to education and training in South Weld County, as
well as to improve outreach to individuals with language and other barriers to
such education and training.
C. The Department will expand educational access in South Weld County through a
collaborative environment with Aims and Human Services and to solve a
technology barrier that prevents access to basic education, GED, high school
diplomas, and educational skill development as follows:
1. Develop positive development of unemployed and underemployed Weld
County citizens by meeting the educational and training needs of
Colorado Works participants and other target groups in Weld County,
especially rural Weld County; and
2. Provide quality educational programs and increase accessibility to
education and training in South Weld County, as well as to improve
outreach to individuals with language and other barriers to such education
and training; and
Colorado Works in Weld County and Child Care Policies and Procedures
3. Expand educational access in South Weld County through a collaborative
environment with Aims and Human Services in the use of Destination
Software Programs and related staff support.
4. Assist eligible Colorado Works Program applicants and recipients in
obtaining educational and training access to entry-level positions and
increasing their earning potential through the development of educational
programs through the development and implementation of a learning lab
within a two-year phase-in plan.
6.037.3 Eligibility Criteria
A. Youth who are foster care/adopt children and are IV-E eligible under TANF and
are placed in the County Certified Foster Care Homes and Group Homes and are
emancipating from the Child Welfare System through the ALIVE—E Program; or
B. Adults who are eligible for, applicants of or receiving TANF, Medicaid, and Food
Stamps and have incomes below 185%of poverty level; or
C. Adults who are non-custodial parents and are unemployed or underemployed and
have incomes below 185% of poverty level.
6.037.4 Functions of the Department
A. The Department will purchase a microwave network from its Ft. Lupton Office to
Aims' South Campus for purposes of this Section 6.037 of the Department's
Operations Manual.
B. The Department will identify or refer eligible Colorado Works applicants,
recipients and other eligible target groups to Aims for access to its computer lab.
6.037.5 Functions of Aims
A. Aims will provide computers and networking within the Fort Lupton campus
facility necessary to access the Human Services' Learning Lab software.
B. Aims will provide space to house the computers.
C. Aims will schedule students and Social Services referrals to access the appropriate
software.
D. Aims will provide staff to assist students to effectively use the software.
E. Aims will provide for maintenance costs associated with the microwave link
purchased by Social Services.
F. Aims will conduct surveys of clients utilizing its lab including Social Services
referrals for a periods ending December 31, 2002,June 30, 2003, December
31,2003, and June 30, 2004, according to requirements provided by Social
Services.
Colorado Works in Weld County and Child Care Policies and Procedures
G. Aims will document that a minimum of 41%of students served yearly through the
Aims Lab are Colorado Works applicants,recipients, and other target groups.
H. Aims will reimburse Human Services for system maintenance, training, and
microwave link costs as outlined in Section 6.037.7,B, 2, of the Department's
Operations Manual.
6.037.6 Functions of Human Services
A. Human Services will provide access and availability to all software programs
currently used in Human Services Educational Lab to Aims for specific uses
covered by Section 6.037 of the Department's Operations Manual.
B. Human Services will provide the file server, system maintenance and other
necessary equipment to provide continuous service via the microwave network to
the Aims Fort Lupton Campus facility.
C. Human Services will provide software management training to designated Aims
staff on a quarterly basis.
6.037.7 Investment Authority for the Computerized Educational Laboratory Program with
Aims Community College—South Campus
A. Under a two-year start-up plan, the Department will pay for a portion of the start-
up cost of$95,940 including the payment for the microwave link and Destination
software before June 30, 2002. The Department will invest a total of$95,940,
which is 41% of the total cost of the project of$229,386, to pay for a microwave
network from the Social Services Fort Lupton Office to Aims Fort Lupton
Campus as follows:
1. A total of$73,940 to pay for and own a microwave link; and
2. A total of$22,000 in Destination Software for an Aims link to the Human
Services Educational Lab. Aims would use 20 licenses at$1,100 per
license or a total of$22,000.
B. Under a two-year start-up plan, Aims will invest a total of$133,446, which
includes:
1. $102,046 for the two-year period ending June 30, 2004; and
2. $31,400 that will be reimbursed to Human Services for maintenance of a
microwave network, cost-sharing for a portion of the microwave link, and
to train staff on the administration of the software programs as follows:
a) The period reimbursement by Aims to Human Services will be
July 1, 2002 to June 30, 2004.
b) System maintenance will be maintained by Human Services for
42 weeks per year,which includes 11 weeks/quarter for fall,
Colorado Works in Weld County and Child Care Policies and Procedures
c) winter and spring and 9 weeks for summer, or$12,600 for year
one ending June 30, 2003, and$17,200 for year two ending June
30, 2004.
c) Training by Human Services for Aims staff on software programs
and administration for destination software, Rosetta Stone
Software, Other Software, and training will be$1,600 for a
period ending June 30, 2003.
C. The Department will invest a total of$33,250 total of Destination licenses with
Human Services for a total of 30 licenses. Aims will have access to a pro-rata
share of 20 licenses or$22,000 and as outlined in Section 6.037.7,A, 2.
D. If Aims is not able to meet the enrollment goal outlined in Section 6.037.5, G, of
the Weld County Department of Social Services Operations Manual, Aims will
return to the Department a proportional cash amount of the award of$47,970, for
each date of June 30, 2003, and June 30, 2004.
6.037.8 Computer Equipment and Software
Computer and related equipment and software purchased from Colorado Works funding
through the Department will remain the property of the Department. Aims and Human
Services will follow all County and Department policies regarding the use,maintenance,
and inventory of such equipment and software.
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