HomeMy WebLinkAbout20021092.tiff RESOLUTION
RE: APPROVE CONTRACT FOR ENGINEERING SERVICES FOR WELD COUNTY
ROAD 15 AT JOHNSTOWN AND AUTHORIZE CHAIR TO SIGN - KIRKHAM
MICHAEL CONSULTING ENGINEERS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Engineering Services for
Weld County Road 15 at the Town of Johnstown between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Works, and Kirkham Michael Consulting Engineers, with terms and
conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for Engineering Services for Weld County Road 15 at
the Town of Johnstown between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Works,
and Kirkham Michael Consulting Engineers be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of April, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORAD•
ATTEST: fi
G n Vaad, Chair
Weld County Clerk to r' :.: `« 'O,01V
4 � Davi. E. .ng, Pro- e V
BY: iii .I/.�!i,i�
Deputy Clerk to the BS
M. J Gei e f
APP: $ 1' DAST %M: °LI / //-,---e
li m H. Jerke
ounty Attorney L
5 Robert D. Masden
Date of signature: /7
2002-1092
. /)1) EG0046
MEMORANDUM
(11; TO: Clerk to the Board DATE: April 19, 2002. •-
FROM: Frank B. Hempen, Jr., P.E.
Director of Public Works/County Engineer
SUBJECT: Item for Chair's Signature
•
COLORADO
Please submit the enclosed documents for the Chair's signature.
Contract for Engineering Services for WCR 15 at Johnstown with Kirkham Michael
Consulting Engineers
The appropriate documentation is attached.
Enclosures
pc: Wayne Howard, Project Manager
M:\WPFII.ESTrancie\SIGNATURE.wpd
2002-1092
•
CONTRACT FOR ENGINEERING SERVICES
FOR
WELD COUNTY ROAD 15 AT JOHNSTOWN
THIS AGREEMENT,made and entered into this 29th day of Apri
2002, by and between the COUNTY OF WELD, of the State of Colorado, with offices at 1111 H
Street, P.O. Box 758, Greeley, Colorado, 80632, hereinafter referred to as "County", and the
professional consulting firm of Kirkham Michael Consulting Engineers with an office at 5401 West
10th Street, Suite 200A, Greeley, CO 80634, herein after referred to as "Engineer".
WITNESSETH :
THAT WHEREAS, the County has established a program of design and construction of
public improvements for a portion of Weld County Road 15 between WCR 48 and WCR 50; and
WHEREAS, the County desires to obtain professional engineering services for the design
of public improvements related to the heretofore-mentioned project; and
WHEREAS, Engineer represents that they possess the necessary qualifications to perform
these services.
NOW,THEREFORE,for the consideration herein expressed, it is hereby agreed as follows
by and between the County and Engineer:
I. EMPLOYMENT OF ENGINEER
The County hereby agrees to engage Engineer and the Engineer hereby agrees to perform
the services hereinafter set forth.
II. PROJECT DESCRIPTION
The section of gravel roadway is approximately 3200 feet in length and begins at the paved
section of WCR 15 in Johnstown and extends north to WCR 50. General engineering
services to be provided consist of Project Initiation, Project Development, Preliminary
Design, Final Design, Preparation of Construction Plans, Project Special Provisions and
Standard Specification, and Engineers Estimate.
A. Project Goals
Weld County has established the following design goals for the project:
1. Design a 40' wide roadway (12'-paved lanes, 6'-paved shoulders, 2'-gravel
shoulders)with considerations for a future roadway section consisting of a 42'
wide roadway(11'-paved lanes, 10'-paved shoulders with curb and gutter,and
sidewalks).
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2. Design adequate roadside drainage.
3. Design safe, adequate, and economical waterway crossing structures along
the project including impacted irrigation facilities.
4. Design safe driveway and field intersections onto the new roadway.
B. Project Funding
The project is funded by Weld County and is not subject to the administration of
CDOT or FHWA. The consulting contract will be administered by the Weld County
Public Works Department.
C. Project Coordination
The Engineer will be required to coordinate his design activities with the following:
Weld County Public Works Department
City of Johnstown
Local Landowners
Irrigation and Utility Companies
Local Developers
D. Project Ownership
The Board of Weld County Commissioners shall be the Owner. The Owner's Project
Director is Frank B. Hempen, Jr., P.E., Director of Public Works/County Engineer.
The Owner's Project Manager is Wayne Howard, P.E.
E. Design Criteria
All work shall be in compliance with the following:
Roadway Design Manual,CDOT, latest edition;
A Policy on Geometric Design of Highways and Streets,AASHTO, latest edition;
Standard Specifications for Road and Bridge Construction CDOT, latest edition;
M & S Standards, CDOT, latest edition;
Uniform Manual of Traffic Control Devices, FHWA, latest edition;
Contract between Weld County and Engineer.
III. SCOPE OF SERVICES TO BE PROVIDED BY THE ENGINEER
Weld County will be required the services of an engineering firm to perform tasks consisting
of, but not limited to, the following:
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•
A. Pre-Design Meeting
The Engineer will attend Pre-Design meeting with Weld County and the City of
Johnstown to discuss the scope of work,design parameters and identify the schedule
of the project. The meeting will be held at the Weld County Public Works
Department located at 1111 H Street, north side of Greeley, Colorado.
B. Subsurface Exploration
Weld County has conducted soil borings and performed a pavement design analysis.
This information will be furnished to the Engineer to be included in their design.
C. Survey
Weld County has performed a boundary and topographic survey of the project limits.
No additional survey is anticipated. The electronic survey data will be provided to
the Engineer in AutoCAD 14 format.
F. Utility Coordination
Determine impact of project on identified utilities and report adjustments, if any.
The County will contact all utilities involved regarding the project and meet with
utilities at project site to discuss impacts and resolve relocation problems. Existing
utility markers have been provided in the survey.
G. Preliminary Hydrology and Hydraulic Design
Obtain historical data.
Determine precipitation, runoff, peak flows and frequency.
Determine water surface profile and perform hydraulic analysis.
Determine size and skew of culverts based upon current design guidelines.
Determine irrigation facility requirements and impacts.
H. Preliminary Roadway Design
Design horizontal and vertical alignments.
Determine roadway typical cross sections based upon Weld County criteria.
Plot roadway plan and profile on plan sheets.
Preliminary Right-of-Way and Easements
Determine preliminary ROW and easements required from preliminary structure
design and roadway designs. Weld County will perform parcel research and provide
the information to the Engineer.
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J. Permits
Determine if project will require any permits from other agencies. Weld County will
acquire all permits if it is determined to be necessary.
K. Preliminary Design Meeting
Attend Preliminary Design meeting with Weld County to discuss progress and
preliminary design findings. A project cost estimate should be provided.
Provide Preliminary Plan sheets which are to include:
General layout of roadway plans and profiles
Preliminary structure layouts
Typical roadway cross sections
L. Final Hydrology and Hydraulic Design
Review preliminary hydrology and hydraulic design and update in accordance
with preliminary design review including irrigation facility requirements.
M. Final Structure Design
Revise the preliminary structure design incorporating comments from the
preliminary design review and proceed with the final design.
N. Final Roadway Design
Revise the preliminary roadway design incorporating comments from preliminary
design review and proceed with the final design.
O. Final Right-of-Way and Easements
Include the limits of the existing right-of-way and new right-of-way, in the plan
sheets.
Include the limits of new easements in the plan sheets.
Incorporate the property owner names in the plan sheets.
Weld County will generate legal descriptions for any new right-of-way,if applicable,
and acquire additional ROW or easements necessary.
P. Utility Coordination
Subsequent to the preliminary design review, conflicts or adjustments shall be
coordinated with Weld County by the Engineer. Weld County will coordinate and
resolve all issues with utility owners.
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Q. Traffic Control Plan
Determine detour route and submit to Weld County for approval. Prepare traffic
control plan in accordance with The Manual on Uniform Traffic Control Devices or
CDOT's M & S Standards.
R. Final Plan Sheets and Submittals
Revise preliminary plan sheets to include changes from the preliminary design
review. The final plan sheets are to include, at a minimum, the following:
Title Sheet
Standard Plans List
Summary of approximate quantities
Roadway general notes, typical cross section, and miscellaneous details
Tabulations
Survey Control and ROW layout
Signing and Striping Plan
Traffic control plan
Roadway plan and profile
Stormwater Management Plan
Structure cross sections
Roadway cross sections
Compute final quantities based on final design with independent computations.
Compute total construction cost based on final quantities.
Write special provisions as required.
Submit copy of all design and quantity computations.
Submit final plan sheets, special provisions and independent computations of final
quantities for review and approval.
S. Completion of Design Phase
Incorporate corrections to final plan sheets and special provisions in accordance
with the review as necessary.
Transmit 25 sets of the original drawings and specifications to Weld County.
T. Construction Phase
Review shop drawings, if any, and submit one copy to Weld County.
Provide consultation during construction.
IV. COUNTY'S RESPONSIBILITIES
The County shall:
A. Provide the Engineer full information as to the County's requirements and existing
project related information previously mentioned or described herein.
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B. The County shall receive and examine documents submitted by the Engineer,
interpret and define the County's policies,and render decisions and authorizations in
writing promptly to prevent unreasonable delay in the progress of the work.
C. Make available any and all information, requested by the Engineer, in existing
County files pertinent to the project site which shall include, but not be limited to,
electronic field survey, ownership records and plats.
D. Furnish above services at the County's expense, in such a manner that the Engineer
may rely upon them in the performance of his services under this Agreement.
E. Arrange for or guarantee full and free access for the Engineer to enter upon all
property required for the performance of the Engineer's services under this
Agreement.
F. The County will perform the construction bidding process.
G. For the required design work and services described herein,the County agrees to pay
the Engineer,and the Engineer agrees to accept lump sum compensation as follows:
ITEM
Preliminary Engineering $13,375.00
Final Engineering $12,740.00
Construction Management $ 320.00
TOTAL CONTRACT $ 26,435.00
All invoices shall be submitted by the Engineer to the County for payment pursuant
to the terms of the contract. Upon approval thereof, the County will pay the
appropriate amount of each invoice to the Engineer within 30 days of receipt of each
invoice. Progress payments may be claimed on a monthly basis as the percentage of
the total lump sum fee that represents the ratio of work performed during the month
to the total amount of work.
V. TIME OF PERFORMANCE
Engineer agrees to begin Work on the date agreed upon during the Pre-Design
Meeting or of the date of the Pre-Design Meeting and said date shall be the date upon
which all contract time counts for completion of the Work shall be based.
The Engineer shall furnish completed final plans, special provisions and estimates
for the project within 80 calendar days from the date as indicated above, exclusive
of all days lost for review and approval by the County.All days lost for review shall
be documented by the Engineer and submitted to the County for consideration.
For each calendar day that the Work specified above is incomplete after the time
specified or as adjusted by approved change order,a sum of$200.00 per calendar day
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may be deducted from moneys due to the Engineer as liquidated damages. This sum
is fixed and agreed upon between the County and Engineer because the actual loss
to the County and to the public caused by delay in completion will be impractical and
extremely difficult to ascertain and determine.
VI. TERMINATION OF AGREEMENT
The Agreement may be terminated for cause by the County or Engineer upon fifteen
(15) days written notice. In the event of termination, Engineer shall be paid for
services performed to termination date as mutually determined by County and
Engineer.
VII. CHANGE OR EXTRA WORK
In the event the County shall require changes in the Scope of Work to be performed,
which said changes cause an increase or decrease in the Engineer's total lump sum
fee, the Engineer shall be compensated as mutually agreed upon by and among the
County and Engineer. Any claim by the Engineer for compensation must be made
in writing prior to performance of any changed work or services.
VIII. INSURANCE
The Engineer shall carry the following minimum amounts of insurance:
(1) Workmen's Compensation in statutory limits
(2) Comprehensive General and Automobile Liability Policy for amounts not less
than:
Bodily Injury
Each person $150,000
Each Accident $600,000
Property Damage
Each Accident $150,000
Aggregate $600,000
(3) Architect's and/or Engineers' Professional Liability Policy for amounts not
less than $600,000 aggregate
Said insurance shall be maintained in full force and effect during the term of this
contract and for two (2) calendar years thereafter. Certificates showing the
engineering firm is carrying the above described insurance shall be furnished to the
County prior to commencement of the work.
Said insurance shall include as an additional named insured,Weld County,Colorado,
by and through the Board of Weld County Commissioners, including its agents and
employees.
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IX. VENUE
This transaction shall be governed by the laws of the State of Colorado.
X. NON-DISCRIMINATION
The Engineer shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
A. To discharge from employment or refuse to hire any individual because of their
race, color, religion, sex, national origin, disability, age, or marital status.
B. To discriminate against any individual in terms,conditions,privileges or employment
because of their race, color,religion, sex, national origin, disability, age, or marital
status.
XI. BENEFITS
The Engineer,as an independent contractor,its agents or employees,will receive no
benefits directly or indirectly that accrue to County employees, in the performance
of this contract.
XII. OWNERSHIP OF ENGINEERING DOCUMENTS
A. All plans,specifications,estimates,and miscellaneous items purported to contribute
to the completeness of the work shall be delivered to and become the property of the
County. Reproducible copies of plans will be retained by the Engineer.
B. Basic notes,drawings,charges,computations and other data prepared hereunder shall
be made available to the County upon request.
C. All documents, including drawings and specifications prepared by the Engineer
pursuant to the Agreement,are instruments of services in respect to the project.They
are not intended or represented to be suitable for reuse by County or others on
extensions of the project or on any other project. Any reuse without written
verification or adaptation by Engineer for the specific purpose intended will be at
County's sole risk without liability or legal exposure to Engineer and the County shall
indemnify and hold harmless the Engineer from all claims, damages, losses and
expenses including attorney's fees arising out of, or resulting therefrom. Any such
verification or adaptation will entitle Engineer to further compensation at rates to be
agreed upon by County and Engineer.
IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement, each of which shall be deemed an original on the date first
written above.
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COUNTY OF WELD, STATE OF ENGINEER
COLORADO, by and through the Board
of County Commissioners of Weld County
By: .. �J�u.....__ R.Atek By:
Glenn Vaad,�hairman n
Name: 1; Li i—at rlS J{ '
Date April 29, 2002
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