HomeMy WebLinkAbout20030204 MAINTENANCE SUPPORT
(CONTINUED)
2000-32400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Lane Miles of Pavement Markings 1,400 1,400 1,425
Cattle Guard Repairs 60 60 45
Cattle Guard Replacements 8 8 8
Tons of Asphalt Laid 80,055 101,243 103,500
Tons of Patching Laid 1,200 1,200 1,400
Efficiency Measures
FTE's per 10,000/capita .89 .89 .89
Per capita cost (county support) $8.01 $8.27 $8.72
Effectiveness Measures (per work plan)
Lane Miles of Pavement Markings 100% 100% 100%
Cattle Guard Repairs 100% 100% 100%
Cattle Guard Replacements 100% 100% 100%
Tons of Asphalt Laid 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval as requested. The
changes in service and supply accounts are justified. The reclassification of the Service Worker
Ill to Lead Worker is recommended. The patch crew consist of five employees. The majority are
inexperienced seasonal employees that work separate and independent of the paving crew. A
Service Worker Ill takes on the responsibility to supervise the patch crew. For equity with other
positions, this position should be classified as a Lead Worker, since it functions in that capacity
($4,886).
BOARD ACTION:The Board approved the budget as requested and recommended, including the
upgrade of the Service Worker Ill position to Lead Worker.
242
2003-0204
co:3(o
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Other Public Works -- 2000-32500
DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract
payments for bridge grants and road construction projects and asphalt material for the blade patch
program are included in this budget unit.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 777,582 $ 548,028 $ 864,070 $ 864,070
Supplies 1,568,345 2,380,950 2,100,630 2,100,630
Purchased Services 2,099,872 4,392,865 5,171,826 5,232,569
Fixed Charges 629,519 500 500 500
Capital 0 0 0 0
Gross County Cost $ 5,075,318 $ 7,322,343 $ 8,137,026 $ 8,197,769
Revenue 0 0 0 0
Net County Cost $ 5,075,318 $ 7,322,343 $ 8,137,026 $ 8,197,769
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Salaries increased $316,042, based on the staffing level of 43
seasonal employees, ranging from 6.5 to 12 months per year, with a 4% cost of living increase.
Road Construction Supplies decreased $280,320, based on the Capital Improvement Plan.
Contract Payments decreased $1,283,313, based on the Capital Improvement Plan. Other
Professional Services increased $60,000, based on anticipated studies in support of Capital
Improvement Projects. The Strategic Roads line item was added, in the amount of $1,283,017.
Machinery and Equipment Rental increased $20,000 for miscellaneous rentals, along with the
60-month scraper lease. Right-of-Way Purchases increased $40,000 for anticipated right-of-way
to be purchased in support of the Capital Improvement Plan. Grants and Donations increased
$720,000 for the federal bridge project for Bridge 13/26A. The 80% revenue amount is$360,000.
The 20% county match is $90,000. $270,000 of this amount was budgeted as the first of four
installments for bridge grant projects for bridges over the Big Thompson, South Platte, and
Two-Rivers.
OBJECTIVES: This budget unit provides for hourly employees, road and bridge, contracts,
bridge grants, a roadway classification study, and purchase of asphalt for road repair.
243
OTHER PUBLIC WORKS
(CONTINUED)
2000-32400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Bridge Abutments 9 6 6
Efficiency Measures
FTE's per 10,000/capita 0 0 0
Per capita cost (county support) $28.20 $40.67 $50.37
Effectiveness Measures (per work plan)
Bridge Abutments 100% 67% 100%
Please refer to other Public Works Division
Budgets - Trucking, Motor Graders,
Bridge, Maintenance-Support, and
Mining.
Please refer to the 2003 Roadway CIP Plan
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Budget corresponds
to the Capital Improvement Plan and Strategic Road Plan approved by the Board.
BOARD ACTION: Board approved the budget as proposed with the Strategic Roads amount set
at $1,283,017, since the County Council did not approve the excess mill levy amount.
244
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-32600
DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in
county-owned quarries.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 500,461 $ 526,433 $ 528,133 $ 547,668
Supplies 178,068 176,000 459,501 459,501
Purchased Services 539,403 519,175 608,838 608,838
Fixed Charges 0 2,000 2,000 2,000
Machinery/Equip Rent 560 2,000 1,000 1,000
Contra Expense -597 0 0 0
Gross County Cost $ 1,217,895 $ 1,225,608 $ 1,599,472 $ 1,619,007
Revenue 0 0 0 0
Net County Cost $ 1,217,895 $ 1,225,608 $ 1,599,472 $ 1,619,007
Budget Positions 11 11 11 11
SUMMARY OF CHANGES: Salaries increased $1,700 to reclassify one Service Worker III to
Lead Worker. Construction Supplies for royalties and water augmentation increased $287,501 for
mining operations at the Stromberger, Sheep Draw, and Derr Brothers pits. Other Operating
Supplies decreased $4,000, since the tools were moved to the Administrative Division budget.
Other Purchased Services increased$1,000 based on historical usage. Utilities increased$1,000
for one additional port-o-let. Other Professional Services increased $3,000 due to scheduled
mining operations at the Stromberger, Sheep Draw, and Derr Brothers pits. Repair and
Maintenance Vehicles increased$104,663,based on calculations from the Accounting Department.
Repair and Maintenance Other decreased$20,000 because of the replacement of the rock crusher,
one loader, and one dozer. Machinery and Equipment Rental decreased $1,000 based on
historical usage. Final budget adjustments include an increase in salaries of$19,535.
245
MINING
(CONTINUED)
2000-32600
OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road
maintenance activities, capital improvement projects,and emergency repairs. Also responsible for
compliance of all state and federal mining regulations and supporting snow removal operations.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Tons of Gravel Crushed 500,000 510,000 510,000
Screened Material Tons 100,000 125,000 50,000
Efficiency Measures
FTE's per 10,000/capita .61 .61 .61
Per capita cost (county support) $6.77 $6.81 $8.99
Effectiveness Measures (per work plan)
Tons of Gravel Crushed 100% 100% 100%
Screened Material Tons 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the requested
budget. The reclassification of the Service Worker III to Lead Worker is justified since the Mining
Division routinely has a third four-man crew working at a remote and separate location from other
crews. As a result, one position needs to be identified as the Lead Worker for supervision and
decision making on site. Therefore, reclassification of the position is recommended for equity with
other positions functioning in the same manner.
BOARD ACTION:The Board approved the budget as requested and recommended, including the
upgrade of the Service Worker Ill position to Lead Worker.
246
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities & Towns -- 2000-56200
DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50 percent
of the mill levy collected by the county on assessed values within incorporated municipalities to
maintain county roads is paid to municipalities.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 387,433 1,201,646 1,240,535 1,301,729
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 387,433 $ 1,201,646 $ 1,240,535 $ 1,301,729
Revenue 0 0 0 0
Net County Cost $ 387,433 $ 1,201,646 $ 1,240,535 $ 1,301,729
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with
the 2003 mill levy applied.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Statutory
requirement.
BOARD ACTION: The Board approved the statutory amount.
247
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Contingency -- 2000-99999
DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 185,203 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0
Gross County Cost $ 0 $ 0 $ 185,203 $ 0
Revenue 0 0 0 0
Net County Cost $ 0 $ 0 $ 185,203 $ 0
Budget Positions — — — --
SUMMARY OF CHANGES: Budget includes a 4% salary adjustment for 2003 and anticipated
increases in the health insurance plan.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:The Board approved the proposed four percent salary adjustment for 2003. In
addition, the Board approved changing health insurance providers by selecting PacifiCare, which
offered a revised plan at a lower cost that the current providers. The county will contribute$245.67
for single coverage,compared to$245.68 last year,and$196.33 for dependent coverage,compare
to $130.00 for last year.
248
WELD COUNTY
PUBLIC WORKS
2003
FIVE YEAR
CAPITAL IMPROVEMENT
PLAN
249
1/// YEA t liL L AGE
CONSTRUCTION SUPPLIES YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007
CAPITAL IMPROVEMENTS $0.00 $110,935.00 $374,963.00 $238,867.00 $222,000.00
SAFETY PROJECTS $22,049.00 $49,305.00 $175,000.00 $238,868.00 $132,600.00
STRUCTURAL OVERLAY $142,324.00 $527,349.00 $501,787.00 $360,291.00 $374,149.00
SURFACE MAINTENANCE OVERLAYS $1,190,181.00 $1,046,808.00 $875,000.00 $1,040,000.00 $1,080,000.00
SPECIAL PROJECTS $159,620.00 $0.00 $50,000.00 $50,000.00 $111,000.00
POOR CONDITION ROADS OVERLAY(PAVEMENT MANAGEMENT) $459,736.00 $479,725.00 $345,956.00 $400,000.00 $400,000.00
MISC.CONST.SUPPLIES $51,500.00 $53,045.00 $54,636.35 $56,275.44 $57,963.70
CONTRACT SERVICES PROGRAM YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007
SAND SEAL $50,000.00 $50.000.00 $50,000.00 $51,000.00 $52,020.00
SLURRY SEAL $936,360.00 $955,087.20 $974,188.94 $993,672.72 $1,013,546.18
CRACKFILL $110,000.00 $112,200.00 $114,444.00 $116,732.88 $119,067.54
MILLING $66,000.00 $67,980.00 $70,019.40 $72,119.98 $74,283.58
CAPITAL IMP.(ENV,DRAINAGE,MISC.) $400,000.00 $370,000.00 $415,000.00 $270,000.00 $105,000.00
SAFETY(ENV.,DRAINAGE,MISC.) $140,000.00 $105,000.00 $115,000.00 $10,000.00 $40,000.00
STRUCTURAL OVERLAY(ENV.,DRAINAGE,MISC.) $318,000.00 $105,000.00 $338,000.00 $130,000.00 $150,000.00
SPECIAL PROJECTS(CONTRACT SERVICES) $0.00 $0.00 $30,000.00 $70,000.00 $50,000.00
FUGITIVE DUST PLAN $400,000.00 $400,000.00 $400,000 00 $400.000.00 $400,000.00
BRIDGE MAINT. $250,000.00 $262,500.00 $275,625.00 $289,406.25 $303,876.56
BRIDGE GRANT MATCH $0.00 $500,000.00 $0.00 $500,000.00 $0.00
ROW PURCHASE $290,000.00 $190,000.00 $130,000.00 $75,000.00 $50,000.00
STABILIZATION $30,000.00 $30,900.00 $31,827.00 $32,781.81 $33,765.26
EQUIPMENT RENTAL $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00
TREE REMOVAL $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00
STRATEGIC PLAN $2,731,936.00 $2,854,466.00 $3,525,816.00 $4,089,269.00 $5,051,047.00
CONSTRUCTION PROGRAM SUPPLIES YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007
TOTAL $2,025,410.00 $2,267,167.00 $2,377,342 35 $2364,30144 $2,377,712.70
CONTRACT SERVICES PROGRAM YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007
TOTAL $5,922,296.00 $6,203,133.20 $6,669,920.34 $7,299,982.64 $7,642,606.12
TOTAL PROGRAM YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007
TOTAL $7,947,706.00 $8,470,300.20 $9,047,262.69 $9,684,284.09 $10,020,318.83
CONSTRUCTION SUPPLIES PROGRAM CONTRACT SERVICES PROGRAM
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The Weld County
Public Works
Strategic Roadway Plan
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255
ROADWAY STRATEGIC PLAN
I. 5 year Capital Improvement Plan.
• Safety.
• New Construction.
• Special Projects
II. Gravel Road Plan.
• Added Grader Zones.
• Roadway Widening.
• Rover Maintenance Crews.
III. Dust Control Plan.
• Traffic Counts.
• Mitigation Actions.
IV. Pavement Maintenance.
• Pavement Testing.
• Surface Treatments.
• Overlays.
• Structural Overlays / Rehabs
V. Strategic Roadways.
• Roadways.
• Study Corridors.
256
STRATEGIC PLAN RECOMMENDATIONS
I. Project Packages
1. WCR 13, South County Line to south Dacono Town Limits
2. WCR 13, North and South of US 34....including US 34 signal planning
II. I-25 Parallel Corridor Studies
Estimated cost is $70,000 total for both corridors.
III. Preliminary Concept Investigations/Solutions for Offset Alignment Issues
1. WCR 13/SH 52 (Dacono/Frederick)
2. WCR 13/50 Intersection (Johnstown)
3. WCR 13/68 '/2 Intersection (Windsor/Larimer Co.)
4. WCR 13/78 Intersection/Canal Crossing (Larimer Co.)
5. Two Rivers Prkwy/SH 60, North (should discuss w/Milliken)
6. WCR 27/64 '/2
7. WCR 27/SH 392
IV. Intergovernmental Agreements
1. Larimer County
2. Towns....emphasis on WCR 13
Approval of Items I, II, and III Recommendations will authorize staff to develop project package
schedules, commence the process of I-25 Corridor consultant selection, and review of offset
alignment issues
257
I I I I I 1 I
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258
SOCIAL
SERVICES
Mr#
FUND
SOCIAL SFFIVICES
Revenue Changes
M
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in nj
a le
$12,000,000 =-
i:II
co
$10,000,000 co a
f0
a
$8,000,000 in
O ®2002
a' re) CFI CO 02003
'
$6,000,000 " fit
$4,000,000
$2,000,000 r
$0
Property taxes Fund Balance
Federal/State
2003 Revenue
TOTAL: $16,143,179 (2002 : $14,907,583)
;1 Property taxes
'
E ,; ,'l`; ` $3,666,586 22.7%
i :i:
Federal/State s;.
$9,626,593 59.6% „,
"" ' "''" Fund Balance
$2,850,000 17.7%
259
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261
SOCIAL SERVICES FUND SUMMARY
The total Social Services budget is $14,643,179. The programs are funded by property tax of
$3,666,586, and state and federal funds of $10,476,593. Over the past several years the
contribution of property tax has averaged about$3,000,000. However,with rapid population growth
in Weld County, the amount of property tax necessary has increased to $3,666,586. The total
budget is up by $935,596 due to child welfare and child care costs. An ending fund balance of
about$1,500,000 is anticipated. The budget assumes using $1,350,000 of fund balance for 2003.
Due to population growth, economic problems, and limited medical insurance, the demand for
services in County Administration has grown. Requests for service in the Medicaid and Food
Stamps programs are anticipated to be the strongest. Historically, County Administration has not
been well funded by the State. The reimbursement levels are usually about seventy five percent
of the total cost of programs funded in this budget unit. If the State budget problems continue, no
improvement in funding is anticipated in this area. Over the last few years, miscellaneous revenue
has increased; however, it has been difficult to project due to the complexities associated with
allocating State funds.
No major changes are anticipated in Child Support funding for 2003. The division will continue to
maintain a high level of performance and service to the community. Collections should increase
with additional matching with financial institutions and more administrative liens. Suspension of
hunting and fishing licenses may have some impact on getting individuals to pay their child support
obligations.
Caseloads are gradually increasing for TANF due to the economy and population growth in the
county. It is unknown whether the federal reauthorization or a continuing resolution will be in place
for the TANF or what the impacts of each action will be. It is anticipated that more supportive
services will be expended on clients that are reaching their sixty month time limit for welfare
benefits. TANF funding should continue to be available for child welfare and day care services
through the thirty percent transfer process. Child care case loads are anticipated to remain stable
for 2003. Adequate funding for child care and child welfare will remain a concern and is
dependent, to some degree, on TANF allocations. Provider rate increases, eligibility, and service
levels will be determined by available funding.
The severity and number of child welfare cases have increased over the last several years. The
general population growth, crime level, and economic conditions are some of the reasons for more
cases. Additional staff have been requested to maintain the level of service for the community,
subject to the severity of cuts to the child welfare budget due to the four percent state-wide
reduction mandated by the Governor. No significant changes are anticipated for Core Services for
2003. Budgetary limitations over the past few years have led to the rationing of Core Services.
This program will continue to be used to limit and shorten the number of foster care placements.
The number of Aid to the Needy Disabled clients is affected by the general economy. A recession
results in fewer jobs for the lowest skilled workers and particularly those with physical and mental
health problems. Caseloads are anticipated to remain high for 2003. As the county grows and the
population ages, the Old Age Pension (OAP) program is anticipated to increase. State budget
problems and the reduction in funds available for Medicaid may have significant effect on some
clients in this program. Outreach efforts may also increase the number of clients utilizing OAP.
General Assistance expenditures for dental,vision, burial, prescriptions,and in-kind services have
remained fairly stable over the last few years. It appears present funding levels should be
adequate for 2003. There are, however, a number of uncertainties about this budget due to the
potential of future State budget cuts as the State's revenue picture worsens. Weld County must
be very vigilant during the year as the State adjusts its budget. Depending on expenditures, it may
be necessary to transfer funds from one line item to another during the year.
262
DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL
AND STATE PROGRAMS
Assistance Payment Programs: Most assistance payment programs are mandated by the
federal or state government. Consequently, local government is limited as to what can be done
to reduce costs from these programs.
Federally State
Mandated Mandated
Temporary Assistance to Needy Families X X
Aid to the Needy Disabled X X
Low Income Energy Assistance X X
Old Age Pension X
General Assistance* Optional Optional
*State law allows counties the option of having a general assistance
program and, if established, to determine the benefit level.
Social Service Programs: Social service programs administered by the department are
mandated by federal or state law; however, local government have a higher degree of managerial
flexibility with these programs.
Federally State
Mandated Mandated
Child Protection - Casework Services X X
Youth Services - Casework Services X X
Administration: Costs associated with administration also include compensation for direct
services through caseworkers, technicians and support staff. In addition, overhead such as rent,
utilities,travel, supplies, and equipment are funded through Administration. The State establishes
an allocation and reimburses at various rates depending on the type of expenditure and program.
Expenditures greater than allocation are generally reimbursed through surplus distribution.
263
DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE
2003
FEDERAL
AND STATE COUNTY TOTAL
County Administration $ 1,905,010 $ 740,000 $ 2,645,010
Other Programs 187,500 62,500 250,000
Child Support Administration 1,405,000 0 1,405,000
TANF Targeted Amount 0 1,485,083 1,485,083
Aid to the Needy Disabled 15,000 75,000 90,000
Day Care 112,000 950,000 1,062,000
Old Age Pension 0 10,000 10,000
Child Welfare 3,884,583 2,172,003 6,056,586
Core Services 1,177,500 200,000 1,377,500
LEAP 130,000 0 130,000
General Assistance 0 132,000 132,000
Sub-Total $ 8,816,593 $ 5,826,586 $14,643,179
Federal/State Reimbursement $ 8,816,593
County Property Tax/Penalties 3,666,586
Child Support Incentives 500,000
State/County Contingency 250,000
IV E Funds 850,000
TANF Adjustment 500,000
Fund Balance 60,000
Total Revenue $14,643,179
264
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266
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: County Administration -- 2100-42110
DEPARTMENT DESCRIPTION: Administration of OAP, Food Stamps,Medicaid,Adult Protection,
and Common Support programs. Staff compensation and operating expenditures are paid from
this budget. The State establishes an allocation which limits the reimbursement for administrative
expenditures.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,779,209 $ 1,100,000 $ 1,950,010 $ 1,950,010
Supplies 0 200,000 200,000 200,000
Purchased Services 498,526 400,000 375,000 375,000
Fixed Charges 92,880 200,000 70,000 70,000
Contra Expense -9,287 0 0 0
Capital 53,074 50,000 50,000 50,000
Gross County Cost $ 2,414,402 $ 1,950,000 $ 2,645,010 $ 2,645,010
Revenue 5,769,632 1,210,000 1,905,010 1,905,010
Net County Cost $ -3,355,230 $ 740,000 $ 740,000 $ 740,000
Budget Positions 54 57 59.50 59.50
SUMMARY OF CHANGES: Historically, County Administration has not been well funded by the
State. The reimbursement levels are usually about seventy five percent of the total cost of
programs funded in this budget unit. If the State budget problems continue, no improvement in
funding is anticipated in this area. However, due to population growth, economic problems, and
limited medical insurance, the demand for services has increased. The department is requesting
two and a half(2.5) FTE to meet the requirements for these programs. State/County Contingency
funds can be used to supplement the funding for County Administration.
OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support, and Adult
Protection.
267
SOCIAL SERVICES
COUNTY ADMINISTRATION
(CONTINUED)
2100-42110
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (Average) 9,900 9,900 9,900
Efficiency Measures
FTE's per 10,000/capita 2.85 2.85 2.97
Per capita cost (county support) 3.70 3.70 3.70
Effectiveness Measures (desired results)
Error rate below State average 100% 100% 100%
Determine eligibility and provide service 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including the
additional 2.5 FTE.
BOARD ACTION: Given the uncertainties of State budget cuts and expenditure patterns within
the Social Services Department, the Board and staff have agreed to remain at the same Manning
level of 57 FTE until State budget reductions are identified and analyzed. All other items are
approved as requested and recommended.
268
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Non Program Revenue - - 2100-42111
DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and
Property Tax.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue/
Fund Balance 0 1,275,000 2,160,000 2,160,000
Net County Cost $ 0 $ -1,275,000 $ -2,160,000 $ -2,160,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Over the last few years miscellaneous funding has increased;
however, it has been difficult to project due to the complexities associated with allocating State
funds. The following amounts are reflected in the numbers above: County Contingency$500,000,
IV-E $250,000, and Fraud $60,000. The incentives for Child Support are being budgeted under
that program for 2003. The TANF adjustment is the difference between the target amount
prescribed by law and the estimated actual county Maintenance of Effort. $1,350,000 in fund
balance will be used to fund the 2003 budget. In addition, property taxes of$3,666,586 will go to
support Social Services in 2003.
OBJECTIVES: Track revenue for Social Services Department that is not associated with program
expenditures.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
269
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: Social Services
BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100 -42115
DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the
Department of Social Services. It includes Employment First, Medicaid Transportation, Medical
Exams, Fraud, Food Stamps Refunds, and Child Welfare Staff Development.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 303,796 $ 95,500 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 23,511 266,500 250,000 250,000
Fixed Charges 187,388 0 0 0
Capital 0 1,000 0 0
Gross County Cost $ 514,695 $ 363,000 $ 250,000 $ 250,000
Revenue 404,317 272,000 187,500 187,500
Net County Cost $ 110,378 $ 91,000 $ 62,500 $ 62,500
Budget Positions 2.5 2.5 2.5 2.5
SUMMARY OF CHANGES: Expedited Permanency Planning (EPP) funding will not exist for
2003. These expenditures will be paid for through the child welfare allocation. The other programs
in this budget unit should not change significantly for 2003.
OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for
food stamps is reduced. Medicaid Transportation is a program that assists with the cost of
transportation to medical services. Medical Exams is a program that is used to determine the
medical condition of clients applying for benefits. Staff development is a program to provide
training for staff in the area of child welfare. Fraud is a program that is designed to detect clients
that should not be receiving benefits.
270
OTHER PROGRAMS
(CONTINUED)
2100 - 42115
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,500 1,500 1,500
Efficiency Measures
FTE's per 10,000/capita .125 .125 .125
Per capita cost (county support) .45 .45 .31
Effectiveness Measures (desired results)
Cases referred to D.A. - conviction rate 90% 90% 90%
Assess, register, & serve mandatory food 100% 100% 100%
stamp recipients
Request medical exams as required 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
271
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 2100-42200
DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent
children to offset part of the TANF and foster care costs. In addition, child support is collected for
non-TANF clients based on court orders.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 968,445 $ 1,052,500 $ 1,120,500 $ 1,120,500
Supplies 7,266 10,000 10,000 10,000
Purchased Services 223,688 251,275 274,500 274,500
Fixed Charges 45,446 41,225 20,000 20,000
Contra Expense 0 -25,000 -25,000 -25,000
Capital 0 5,000 5,000 5,000
Gross County Cost $ 1,244,845 $ 1,335,000 $ 1,405,000 $ 1,405,000
Revenue 802,334 894,450 1,405,000 1,405,000
Net County Cost $ 442,511 $ 440,550 $ 0 $ 0
Budget Positions 25 25 25 25
SUMMARY OF CHANGES: No major changes are anticipated for this program for 2003. The
division will continue to maintain a high level of performance. Collections should increase with
additional matching with financial institutions and more administrative liens. During 2003,the State
Division of Wildlife will suspend licenses for individuals who are not paying their child support
obligations. Incentives of$425,000 are being budgeted for Child Support under this budget unit.
In the past this revenue was accounted for under Non-Program Revenue.
OBJECTIVES: Obtain child support payments for TANF and "non-welfare" households. Child
Support collections lower the cost of the TANF Program and help to keep other households self-
sufficient. Administrative costs cover compensation for legal technicians, parent locators, and
attorney costs.
272
CHILD SUPPORT ADMINISTRATION
(CONTINUED)
2100-42200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 5,500 5,500 5,500
Efficiency Measures
FTE's per 10,000/capita 1.56 1.56 1.25
Per capita cost (county support) 0 0 0
Effectiveness Measures (desired results)
Establish Paternity 94% 94% 90%
Cases with Court Orders 84% 84% 80%
Collection Rate Current Support 61% 61% 64%
Cases Paying on Arrears 53% 53% 74%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
273
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Temporary Assistance to Needy
BUDGET UNIT TITLE AND NUMBER: Families & Administration (TANF) - 2100-42365
DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF
program. This budget unit also has administrative funding for TANF staff and operating costs.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 906,431 $ 400,000 $ 400,000 $ 400,000
Supplies 49,837 0 0 0
Purchased Services 42,463 500,000 500,000 500,000
Fixed Charges 700,888 585,083 585,083 585,083
Contra Expense -218,251 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,481,368 $ 1,485,083 $ 1,485,083 $ 1,485,083
Revenue 1,070,500 0 0 0
Net County Cost $ 410,868 $ 1,485,083 $ 1,485,083 $ 1,485,083
Budget Positions 11 11 11 11
SUMMARY OF CHANGES: Caseloads are gradually increasing for this program. It is unknown
if Congress will reauthorize the TANF grant or use a continuing resolution to keep funding at the
current levels. It is anticipated that more supportive services will be expended on clients that are
approaching the sixty month time limit. The degree of staff involvement in each case is significantly
higher for TANF staff than other categorical programs. TANF funding provides additional child care
and child welfare services above the basic allocations. This budget assumes thirty percent of
TANF funds will be transferred to child care and child welfare services.
OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The
average household is comprised of the caretaker mother and two children. Provide employment
training, work experience, and job placement for clients. Provide for funding necessary for staff
associated with the TANF Program.
274
TEMPORARY ASSISTANCE TO
NEEDY FAMILIES & ADMINISTRATION
(CONTINUED)
2100-42365
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Loads (Average) 350 420 450
Efficiency Measures
FTE's per 10,000/capita .61 .61 .55
Per capita cost (county support) 7.43 7.43 7.43
Effectiveness Measures (desired results)
Work participation rate - one parent family 50% 50% 50%
Work participation rate - two parent family 90% 90% 90%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
275
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits
for SSI clients.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Fixed Charges 84,943 150,000 115,000 115,000
Contra Account -20,557 -25,000 -25,000 -25,000
Capital 0 0 0
Gross County Cost $ 64,386 $ 125,000 $ 90,000 $ 90,000
Revenue 0 15,000 15,000 15,000
Net County Cost $ 64,386 $ 110,000 $ 75,000 $ 75,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The number of clients in this program is affected by the general
economy. A recession results in fewer jobs for the lowest skilled workers and, particularly, those
with physical and mental health problems. Caseloads are anticipated to remain high for 2003.
OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible
disabled clients. Another component of this program serves clients as supplement to their
Social Security benefits.
276
AID TO NEEDY DISABLED
(CONTINUED)
2100-42370
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Output
Case Load 2,000 2,000 2,100
Efficiency Measures
Per capita cost (county support) .61 .61 .61
Effectiveness Measures (desired results)
Establish program eligibility within 60 Days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
277
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Care -- 2100-42375
DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and
"income eligible" households.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 140,000 $ 140,000 $ 140,000
Supplies 0 0 0 0
Purchased Services 262,910 765,000 927,000 927,000
Contra Expense 17,911 5,000 -5,000 -5,000
Capital 567,360 0 0 0
Gross County Cost $ 848,181 $ 910,000 $ 1,062,000 $ 1,062,000
Revenue 343,785 112,000 112,000 112,000
Net County Cost $ 504,396 $ 798,000 $ 950,000 $ 950,000
Budget Positions 5 5 5 5
SUMMARY OF CHANGES: Caseloads for this program are anticipated to remain stable for 2003.
Adequate funding for child care remains a concern and is dependent on TANF allocations.
Provider rate increases, eligibility and service levels will be determined by available funding.
Families within the community continue to struggle in paying for child care.
OBJECTIVES: Purchase of day care services for eligible children. This program also includes
services for a small number of"special needs" children when child protection is a concern. The
program is available to clients enrolled in the TANF Program. The department pays state rates for
payment of day care services for"special needs" children who are in child protection.
278
CHILD CARE
(CONTINUED)
2100-42375
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 615 625 625
Efficiency Measures
FTE's per 10,000/capita .27 .25 .25
Per capita cost (county support) 4.43 4.43 4.75
Effectiveness Measures (desired results)
Process applications within 60 days 100% 100% 100%
Error rate under 5% 5% 5%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: The Board took the following actions:
1. Reduced Child Care Eligibility Guidelines from 185 percent to 150 percent effective
January 1, 2003. The Department's expenditures were exceeding its child are allocation,
TANF allocation, and TANF reserves (combined). In order to reduce child care
expenditures to provide for TANF reserves to cover TANF, child care and child welfare
expenditures for the State's Fiscal Year 2003-2004 and to close out expenditures for child
care and child welfare for the State's Fiscal Year 2003 - 2004, the caseload for child care
will be reduced by 20 percent and the number of FTE assigned to child care will be reduced
by 1 FTE. This decision may need to be re-evaluated pending additional State budget cuts.
2. No increase or decrease to Child Care Provider Rates. The County cannot provide any
increases to child care provider rates given the rate of expenditures. However, neither is
the Board making any reductions. This decision may need to be re-evaluated pending
additional State budget cuts.
279
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Old Aqe Pension -- 2100-42380
DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who
meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state.
Administrative costs are reimbursed 80 percent and are included as part of the Social Services
Administrative budget.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 70,275 $ 0 $ 0 $ 0
Supplies 8,658 0 0 0
Purchased Services 5,004 0 0 0
Fixed Charges 14,330 10,000 10,000 10,000
Contra Expense -15 0 0 0
Gross County Cost $ 98,252 $ 10,000 $ 10,000 $ 10,000
Revenue 88,918 0 0 0
Net County Cost $ 9,334 $ 10,000 $ 10,000 $ 10,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: As the county grows and the population ages, the Old Age Pension
(OAP) program is anticipated to increase. State budget problems and the reduction in funds
available for Medicaid may have significant effect on some clients in this program. Outreach efforts
may also increase the number of clients utilizing OAP. A two or three percent cost-of-living
adjustment is anticipated for this program.
OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting
age, resource and income tests. Program costs are reimbursed 100 percent by the state, except
for home care allowances where the county contribution is 5 percent of these costs. Administrative
costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement
to social security payments in many OAP households.
280
OLD AGE PENSION
(CONTINUED)
2100-42380
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,925 1,925 2,000
Efficiency Measures
Per capita cost (county support) .06 .06 .05
Effectiveness Measures (desired results)
Approve applications within 45 days 80% 80% 80%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
281
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Welfare and Administration -- 2100-42410
DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster
homes, group homes, residential treatment centers, and residential child care facilities.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,917,084 $ 3,360,000 $ 3,536,586 $ 3,536,586
Supplies 291,085 0 0 0
Purchased Services 2,573,142 2,900,000 2,720,000 2,720,000
Contra Expenses -142,562 -200,000 -200,000 -200,000
Capital 0 0 0 0
Gross County Cost $ 5,638,749 $ 6,060,000 $ 6,056,586 $ 6,056,586
Revenue 3,555,870 4,242,000 3,884,583 3,884,583
Net County Cost $ 2,082,879 $ 1,818,000 $ 2,172,003 $ 2,172,003
Budget Positions 55 58 62 62
SUMMARY OF CHANGES: The severity and number of cases have increased over the last
several years. The general population growth, crime level, and economic conditions are some of
the reasons for more cases. Due to increased caseloads and referrals, four(4.0) FTE have been
requested for this budget unit. The State budget problems may have significant impact on this
budget during 2003. At this time it is difficult to determine how the allocations may be affected.
OBJECTIVES: Expenditures in this program are for the placement of children into facilities due
to abuse or for placement of youth beyond control of their parents. Placements are made in family
foster homes, group homes, child placement agencies, and residential child care facilities. Some
costs are reduced by the collections from parents and social security.
282
CHILD WELFARE AND ADMINISTRATION
(CONTINUED)
2100-42410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Average Case Load 692 729 815
Efficiency Measures
FTE's per 10,000/capita 3.22 3.10 3.10
Per capita cost (county support) 10.10 10.60 10.60
Effectiveness Measures (desired results)
Reduce RTC placement (Average) 80 80 80
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including the
additional four FTE. Caseload justifies the need.
BOARD ACTION: The Board took the following actions:
1. Maintain Cost-of-Living Increase for County Foster Care Homes. The Department
recommended maintaining the cost-of-living increases for county foster care homes to
avoid loss of the homes to Child Placement Agencies, which are higher cost care. The
Board concurred.
2. Adjust the Benchmark for Residential Treatment Center(RTC) Placements from 80 to 61.
The Department cannot maintain the current benchmark without exceeding its Child
Welfare Budget. The Department will seek support of the Court and adjust internal systems
to try to meet the new benchmark number. The Board concurred.
3. Staffing. Given the uncertainties of State budget cuts and expenditure patterns within the
Social Services Department, the Board and staff have agreed to remain at the same
Manning level until State budget reductions are identified and analyzed.
4. All other items are approved as requested and recommended.
283
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415
DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster
care program primarily through counseling and parental education.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 293 2,500 2,500 2,500
Fixed Charges 1,373,481 1,250,000 1,375,000 1,375,000
Capital 0 0 0 0
Gross County Cost $ 1,373,774 $ 1,252,500 $ 1,377,500 $ 1,377,500
Revenue 1,248,383 1,077,500 1,177,500 1,177,500
Net County Cost $ 125,391 $ 175,000 $ 200,000 $ 200,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: It is difficult to predict the impact of State budget problems on this
budget unit for 2003. Budgetary limitations over the past few years have led to the rationing of
Core Services. This program will continue to be used to limit and shorten the number of foster care
employees.
OBJECTIVES: This program is designed to provide services such as counseling, day treatment,
and education to prevent out-of-home placements. In addition, services are provided to reunite
families with children in foster care. A plan is developed on an annual basis and submitted to the
State for approval. Cases are monitored to determine the effectiveness of providers and program.
284
CORE SERVICES
(CONTINUED)
2100-42415
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 110 125 125
Efficiency Measures
Per capita cost (county support) .97 1.00 1.00
Effectiveness Measures (desired results)
Amount above allocation $550,000 $550,000 $550,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
285
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Low Income Energy Assistance Program &
BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610/42620
DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program.
This program is 100 percent federally funded.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 87,152 $ 74,600 $ 119,600 $ 119,600
Supplies 441 1,300 1,300 1,300
Purchased Services 11,633 9,100 9,100 9,100
Fixed Charges 1,452 0 0 0
Capital 0 0 0 0
Gross County Cost $ 100,678 $ 85,000 $ 130,000 $ 130,000
Revenue 112,887 85,000 130,000 130,000
Net County Cost $ -12,209 $ 0 $ 0 $ 0
Budget Positions 5 5 5 5
SUMMARY OF CHANGES: Rules for this program are not anticipated to substantially change for
2003. This program is dependent on Federal funding, which fluctuates every year. Recently, the
President called for a 21 percent cut in funding; however, Congress may not reduce the program.
At this time, administrative funding is adequate to support five positions for half of the year.
OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program.
Eligibility is determined after an application is submitted by clients. Staff are seasonal or
temporary.
286
LOW INCOME ENERGY ASSISTANCE
PROGRAM &ADMINISTRATION
(CONTINUED)
2100-42610 & 42620
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (End of Program) 3,945 3,500 3.500
Efficiency Measures
FTE's per 10,000/capita .28 .28 .25
Per capita cost (county support) 0 0 0
Effectiveness Measures (desired results)
Determine eligibility within 45 days 100% 100% 100%
Stay within allocations 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
287
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700
DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for
Federal/State categorical assistance programs and help for some medical indigents. Totally
funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 117,929 134,000 134,000 134,000
Contra Expense -613 -2,000 -2,000 -2,000
Capital 0 0 0 0
Gross County Cost $ 117,316 $ 132,000 $ 132,000 $ 132,000
Revenue 0 0 0 0
Net County Cost $ 117,316 $ 132,000 $ 132,000 $ 132,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Expenditures for dental, vision, burial, prescriptions, and in-kind
services have remained fairly stable over the last few years. The impact of State budget problems
may create a need to increase funding for General Assistance at some point in the future.
Depending on requests for funds during 2003, it may be necessary to transfer funds from one line
item to another during the year.
The following is a breakdown of the amounts requested:
Dental $ 17,000
Vision 22,000
Shelter 40,000
Kind 5,000
Prescription 5,000
Burial 25,000
Shelter Care Mgt. 20,000
Refund - 2.000
Total $132,000
288
GENERAL ASSISTANCE
(CONTINUED)
2100-42700
OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of
public assistance. Non-mandated and funded 100 percent by the county.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load excluding shelter(Average) 75 75 75
Efficiency Measures
Per capita cost (county support) .73 .66 .66
Effectiveness Measures (desired results)
Remain within allocations 100% 100% 100%
Shelter nights 2,900 2,900 2,900
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. These funds are
100% county funds, and at the total discretion of the Commissioners.
BOARD ACTION: No change.
289
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$312,314 5.4%
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$24,550 0.4% i'' Solid Waste Transfer
Charges for Services $707,377 12.2%
$461 ,800 7.9%
Fund Balance
$400,000 6.9%
Federal/State
$1 ,743,626 30.0%
291
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293
PUBLIC HEALTH FUND SUMMARY
The 2003 budget recommendation for the Weld County Department of Public Health and
Environment is $5,412,684. Revenue, excluding state per capita allocation, is projected at
$3,249,667 for 2003. The increase in net county cost due to anticipated cost-of-living salary
adjustments is projected at $176,845. The final health budget for 2003 projects an actual
anticipated increase in net county cost of $360,228. The increases are due to adding the
Bioterrorism grant ($80,000) and funds to respond to the West Nile virus ($75,000).
The department's budget forecast for 2003 is complicated by partially offsetting revenue changes.
A gubernatorial budget veto, done to balance the State of Colorado's 2002-2003 budget, results
in the total loss of state per capita support for local and regional public health activities. At the
same time,the department will receive new federal dollars coming through the Centers for Disease
Control and Prevention (CDC) in support of building public health infrastructure to improve local
emergency preparedness and response to possible bioterrorist events. Aside from considering the
impact of these two external factors on budget projections, the department's ongoing program
evaluation and long-range strategic planning process served as the foundation for preparation of
the recommended budget for 2003. The department's goal remains to link department budgeting
to strategic goals and the evaluation of program effectiveness in achieving desired outcomes.
In preparing the recommended health budget for 2003,the department assumed that the Colorado
legislature will restore the statutorily-required support of local and regional public health activities
in its budget for state fiscal year July 1, 2003,through June 30, 2004. However, as the final budget
was prepared, it became evident that the State budget problems had worsened and the cuts would
not be restored. Therefore, some program cuts were made and local funding was increased.
The recruitment and retention of a qualified and competent public health workforce is not only a
component of the department's long-range strategic plan but also a critical factor in federal and
state emergency preparedness plans. A national nursing shortage and highly aggressive
competition from state and local health care employers combine to make the department's
retention of qualified public health nurses an urgent priority. The state health department, other
front-range local environmental health agencies, and private industry continue to represent the
main benchmarks against which our department must compare itself in order to secure its
investment in training a highly competent environmental health staff to serve the residents of Weld
County. The budget proposal for 2003 includes recommendations designed to enable the
department to better recruit and retain a qualified public and environmental health workforce.
The Administration Division of the department continues to provide fiscal, personnel, data and
records management, as well as general administrative support, to the other divisions through
procurement and facilities management. The division also administers the Vital Statistics functions
for Weld County. For the 2003 recommended budget, the Administration Division is projecting a
$39,613 net increase in Personnel Services. This increase in Personnel Services results from the
proposed 4% cost-of-living salary increase, increasing the Department Head from three-quarter
time to full-time, and the elimination of the half-time Health Planner position approved in the 2002
budget. Supply expenses are projected to decrease by $2,600 based upon actual 2001
expenditures and the elimination of budgeted software and other supplies to support the Health
Planner. Purchased Services are projected to increase $10,130, as a result of the increased cost
of data processing and telephone services. The Administration Division is also projecting an
increase in revenue of$2,500 from the sale of certified copies of birth and death certificates. In
the final budget, the Bioterrorism Focus Grant was added with $144,405 in both expenditures and
revenues. With the grant a full-time epidemiologist, and 0.5 Health Planner were funded.
294
The Division of Community Health Services (Nursing) continues to provide preventive services to
those who have no other access to health care and to those in outlying areas of Weld County.
These services include infant, child, and adult immunizations, family planning, disease screening,
and international travel planning. Division staff also performs communicable disease surveillance
and containment,as well as tuberculosis contact investigation and treatment. The division's budget
for 2003 is$2,630,800. This represents a decrease of$7,961 over the 2002 budget. Changes in
personnel recommended for 2003 include:the reduction of 0.8 FTE in the Early Periodic Screening,
Diagnosis, and Treatment (EPSDT) Program, elimination of 1.5 FTE in the Community
Immunization Program, elimination of 1.0 FTE for the PAC Bonding and Attachment Disorder
Program, and ongoing support for an additional 1.0 FTE in the Tuberculosis Control and
Elimination Program. The local treatment and contact investigation activities resulting from
significant growth in suspected tuberculosis cases in Weld County are projected to exceed
traditionally available resource allocations. The division's 2003 budget proposal requests ongoing
support of an additional 1.0 FTE of staff dedicated to activities related to the control and elimination
of tuberculosis. It is anticipated that new federal emergency preparedness funding will help offset
the cost to maintain this FTE; however, even with this recommendation, the net effect on nursing
personnel is a reduction of 2.3 FTE from 2002 levels. The projected decrease in supply costs of
$21,269 results largely from the elimination of the Community Immunization Project and the
downsizing of the EPSDT program. The decrease in Purchased Services for 2003 is due to the
overall decrease in FTE's. Fixed charges are projected to increase as a result of changes in
administrative costs. The Division of Community Health Services forecasts revenue decreases of
$35,836 for 2003, largely as a result of the elimination of the PAC Program with an offsetting
increase in the department's receipt of a Preventive Services Block Grant, and improved cost
recovery for expenses related to operating the International Travel Clinic.
The department's Health Promotion Section provides community organizational and educational
services in the areas of adolescent pregnancy prevention, injury prevention, and chronic and
communicable disease prevention. The Health Promotion Section also conducts community health
needs assessments in Weld County. Overall, the projected change in net county cost for Health
Promotion activities is a decrease of$12,779 for 2003. While Personnel Services is projected to
increase by $71,687, revenue to the Health Promotion Section is anticipated to increase by
$102,740. The increase in personnel expenses requested for 2003 results from a variety of factors
including: an anticipated 4% cost-of-living salary adjustment, the return of salary expense to an
approved part-time HIV educator position, the expansion of a tobacco prevention/cessation
educator position by 0.25 FTE, and promotions in other positions within this section of the
department. In addition, even though the position is not new, salary expense related to abstinence
education returns in the 2003 recommended budget and contributes to the increase in Personnel
Services of $71,687 despite a net decrease of 0.18 in FTE for the section as a whole. Supply
expense is projected to decrease by$6,155. Purchased Services are anticipated to increase over
2002 by$6,782, due primarily to increased contract services to develop and conduct a community
resource survey for emergency preparedness. Fixed Charges are projected to increase by$17,377
related to changes in the Administration Services Division.
The Environmental Health Services Division works to improve the quality of life for all county
residents by requiring safe, healthful,and comfortable living and working conditions and by striving
to enhance the individual's total environmental well-being. Services provided by the division include
technical assistance and consultation, monitoring and sampling, inspection and enforcement,and
education and planning activities. The division operates a laboratory that assists in the detection,
prevention, control, and study of communicable diseases. The division's budget for 2003 is
$1,943,121. This represents an increase in gross county costs of $139,196 from 2002. The
increases are due to adding the Bioterrorism Grant ($80,000) and funds to respond to the West
Nile virus ($75,000). The offsetting decrease in cost is mostly the result of decreases in Personnel
Services ($31,020) resulting from an overall reduction of 2.25 FTE in the division. The FTE
295
reduction results from the non-renewal of a contract with the Colorado Department of Human
Services for home daycare inspection (-1.5 FTE)and the reduction in force of the waste education
and recycling outreach position(-0.75)as a result of the loss of state per capita support. Revenues
are up $47,322, primarily due to the Bioterrorism Grant of $80,000. Offsetting reductions in
revenue are in the Day Care Inspection grant. Although not shown in this budget, the Department
of Planning Services in the General Fund has increased revenues $50,000 as a partial recovery
of Environmental Health Services costs associated with staff review of land use cases.
The Department of Public Health and Environment has submitted a very responsible budget
recommendation for 2003 despite a slowing economy in Colorado and the loss of state support
for local and regional public health activities. The department has responded quickly in an effort
to balance the delivery of broad-based, quality services to the residents of Weld County with the
need to operate in an environment of constrained resources. With heightened demands and
expectations for a more competent and ready workforce prepared to respond to unknown
bioterrorist emergencies, it is increasingly important that Weld County be able to recruit well
educated and experienced staff and protect the investment it will make in developing this most
important of resources - - people. The department's budget recommendations for 2003 attempt
to balance these competing demands for resources,while still promoting and protecting the health
and environment in Weld County.
296
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298
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: SUMMARY -- All Departments -- Fund 2500
DEPARTMENT DESCRIPTION: See individual units.
10 0 0 51 t0.14I. 1�t ei]]l�>��L^��1W'��.:f i��� ik'�� "Ij1H yM.�yi, t }U �I IM iC�ry�gM'f�{ �� I I�{`i d p p�f
� TEb T, pr > s
RESbtiRCE .!ttAST uii N9i CURRENT`FY,'.,. F}kTS NE'ICF'"Eyw
Personnel Services $ 3,362,854 $ 3,691,968 $ 3,854,086 $ 3,887,051
Supplies 298,036 306,013 278,495 314,561
Purchased Services 874,891 1,040,542 1,070,175 1,168,357
Fixed Charges 566,461 602,110 646,481 672,838
Contra Expense -530,990 -601,251 -645,794 -646,623
Capital 456,410 5,200 0 16,500
Gross County Cost $ 5,027,662 $ 5,044,582 $ 5,203,443 $ 5,412,684
Revenue 3,531,626 3,241,793 3,208,648 3,249,667
Net County Cost $ 1,496,036 $ 1,802,789 $ 1,994,795 $ 2,163,017
Budget Positions 76.15 83.17 78.94 79.44
SUMMARY OF CHANGES: See individual budget units.
OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2)
To monitor and protect the environment of Weld County; 3) To provide surveillance of and
intervention in developing health problems within the population of Weld County;and 4)To develop
programs that address the major public health issues within the county.
299
HEALTH FUND SUMMARY
ALL DEPARTMENTS
(CONTINUED)
FUND 2500
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs:
See individual budget units
Efficiency Measures (based on population of 180.000):
FTE's per 10,000/capita 4.23 4.62 4.41
Per capita cost (county support) $4.82 $10.02 $12.02
Effectiveness Measures (desired results)
See individual budget units.
FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units.
BOARD ACTION: See individual budget units.
300
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2500-4110
DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 218,036 253,257 126,500 0
Net County Cost $ -218,036 $ -253,257 $ -126,500 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Per capita revenue from the Colorado Department of Public Health
and Environment is projected to decrease by $126,757 for FY 2003, compared to the budgeted
amount for FY 2002. The full amount was vetoed by the Governor for the State of Colorado's
budget for fiscal year July 1, 2002, through June 30, 2003. It is anticipated the Legislature will
restore funding in the next fiscal year,which will begin July 1,2003. Therefore, only approximately
one-half of the FY 2003 amount is being submitted as a budget request.
OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2)
To monitor and protect the environment of Weld County; 3) To provide surveillance of and
intervention in developing health problems within the population of Weld County; 4) To develop
programs that address the major public health issues within the county.
301
HEALTH DEPARTMENT
NON-PROGRAM REVENUE
(CONTINUED)
2500-4110
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
Per capita cost (county support) $1.36 $1.41* $0.00
Effectiveness Measures (desired results)
See individual budget units
* Before Governor veto of Per Capita funding.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: With the State of Colorado's budget situation worsening as reflected in the
Governor's budget report on November 12, 2002, the Board decided not to anticipate the State
restoring monies for the Health Per Capita funding. Revenue was reduced to zero.
302
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100
DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and
Environment, including personnel, fiscal management, data and records management,
procurement and facilities management. The Director is the official registrar of vital statistics for
Weld County. Records of births and deaths that occur in Weld County are kept and certified copies
are available upon request from the deputy registrar.
E t
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RESOUF E4`,:,.,i 1, _ :L` "at ipir iimtetoleg NiOhext.ONO O.: '..NEXT FY .::.
Personnel Services $ 334,379 $ 366,726 $ 406,339 $ 492,829
Supplies 22,668 14,650 12,050 21,243
Purchased Services 321,089 354,775 364,905 397,494
Fixed Charges 371 100 0 16,962
Contra Expense -530,990 -601,251 -645,794 -646,623
Capital 0 0 0 0
Gross County Cost $ 147,517 $ 135,000 $ 137,500 $ 281,905
Revenue 128,628 135,000 137,500 281,905
Net County Cost $ 18,889 $ 0 $ 0 $ 0
Budget Positions 7 7.5 7.0 8.5
SUMMARY OF CHANGES: The increase of $39,613 above the current budget in Personnel
Services is the net result of the proposed 4% cost-of-living salary increase, a proposed upgrading
of the Office Manager/Coordinator position, increasing the Department Head from three-quarter
time to full-time, and the elimination of the half-time Health Planner position approved in the 2002
budget. Requested supplies are decreased by $2,600 based on actual 2001 expenditures, plus
the elimination of budgeted software and other supplies for the Health Planner position. Purchased
services increased by $10,130 to cover the increased cost of data processing and telephone
services. Fixed charges decreased by $100 as the costs associated with renting pagers were
moved to purchased services. Revenue for the issuance of certified copies of birth and death
records is projected to increase by $2,500.
303
HEALTH ADMINISTRATION
(CONTINUED)
2500-41100
OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general
management support to Environmental Protection, and Community Health Services and Health
Promotion.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Issuance of Birth and Death Certificates 15,265 16,000 16,350
Efficiency Measures
FTE's per 10,000/capita (Based on
population of 180,000) .438 .389 .472
Per capita cost (county support). Included
in other divisions as overhead
expense. 0 0 0
Effectiveness Measures (desired results)
Increase number of certified copies of
birth and death records issued from the
South Weld site.
FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested,
except the promotion of the Office Manager/Coordinator to Director of Administrative Services
($2,050). It is agreed that the incumbent of this position does a great job for the department;
however, this position was just reclassified in 2000 from grade 30 to grade 40, when a
comprehensive study was done on all Office Manger positions in the county. It is currently at the
highest level the county offers for high-level administrative assistant type positions. Each
department within the county has its own"complexity of responsibilities"and could make the same
argument put forth for this upgrade. Personnel and Finance both do not recommend the creation
of a title of Director of Administrative Services within a department. That role is part of the
department head's duties, and could give the impression to the public of creating a larger
bureaucracy. The Heath Planner position was eliminated with the per capita funding cutbacks in
mid-2002.
BOARD ACTION: The Board concurred with staff's recommendations and denied the upgrade
of the Office Manager/Coordinator position. All other items requested were funded. In the final
budget,the Bioterrorism Focus Grant was added with$144,405 in both expenditures and revenues.
With the grant a full-time Epidemiologist and 0.5 FTE Health Planner were funded. No other
changes.
304
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 2520-41210
DEPARTMENT DESCRIPTION: Provides community organizational and educational services in
the areas of adolescent pregnancy prevention, injury prevention, and chronic and communicable
disease prevention. The Health Promotion Division also conducts community needs assessments
in Weld County.
uVIpp4+t + n+ +c
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t ',.. a AOY r BUDGEt'ED V ' RErAUEeT L i� FINAL +`+
{'RESOORCuSn ;1 f AOU + "0 , ;+:lo.CURFEENT.FY`"; d,' .f.NEk'E".FY•'fir an NEXT'FY
Personnel Services $ 269,642 $ 277,266 $ 348,953 $ 349,223
Supplies 18,637 23,300 17,145 17,145
Purchased Services 101,987 115,802 122,584 122,584
Fixed Charges 50,638 50,529 66,708 67,906
Capital 0 0 0 0
Gross County Cost $ 440,904 $ 466,897 $ 555,390 $ 556,858
Revenue 259,766 248,025 350,765 350,765
Net County Cost $ 181,138 $ 218,872 $ 204,625 $ 206,093
Budget Positions 6.05 7.98 7.80 7.80
SUMMARY OF CHANGES: The Health Promotion team lost a .30 Health Education Specialist
position and the grant funding. There was an offsetting addition of .13 FTE for a nutrition and
fitness grant. Fifty percent of the Tobacco Coordinator's position was upgraded to a supervisory
position, and funding for the Abstinence coordinator's position has been restored with TANF
funding. The requests includes position upgrades discussed below in the Recommendation
Section. With these changes, annual salary costs will increase by $71,688.
Supplies decreased by $6,155, which includes computer equipment and other minor small items
of equipment which were requested. Purchased services will increase$6,782 due to an increase
in contract services for assistance developing and implementing a community resource survey for
emergency preparedness. Overhead has increased by$16,179. Revenue is expected to increase
by $102,740 from the Tobacco, Abstinence (TANF), and Emergency Response grants.
305
HEALTH PROMOTION
(CONTINUED)
2500-4121
OBJECTIVES: 1) Provide best practices for health promotion and support for identifying and
implementing population based programs that promote positive human development. 2) Promote
healthy lifestyles through community planning efforts, including a resource/needs assessment. 3)
Provide positive health communication to the public as a liaison with the media. 4) Provide science
based resources to the community,schools,and agencies on tobacco, HIV/STI,abstinence, injury
prevention, cancer prevention, nutrition and fitness.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of adults/youth attending 31,660 10,000 30,000
programs
Number of AV materials checked out 1,500 1,040 1,600
Efficiency Measures
FTE's per 10,000/capita .43 .58 .43
Per capita cost (county support) $1.13 $1.23 $1.14
Effectiveness Measures
Reduction in motor vehicle fatalities 39 (2000) 52 36
Reduction in teen birth rate for 10-17 yr 18.2/1000 19/1000 18.4/1000
Increase public health communication 48 96 120
events
FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested,
except the reclassification of one Health Educator Supervisor position to grade 42 in order to have
parity within the Health Department. The comparison is to Environmental Health Supervisors,
which were upgraded in 2000 based upon job market surveys. Environmental health professionals
and nursing professionals are two different professional fields and salary markets,and just because
they are in the same department does not justify parity in pay. Instead, it is recommended that this
supervisor be upgraded from grade 39 to grade 40 to be aligned with Nursing Supervisors. The
requested addition of pro-rated benefits for a .5 FTE Health Educator III is recommended.
BOARD ACTION: The Board approved the budget as recommended. Final budget includes
salary and overhead adjustments totaling $1,468.
306
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2530-41300
DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international
travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable
disease surveillance, containment, treatment, and teaching. Home visits for health promotion,
evaluation, health assessment, and community activities. qq�
�i4fll l��E�an"�hr 0 i 1 xFs ilia §m, , gthciir g �e 3Id`rt}� d x i r r jii r s i'
��a� i 70 '� fl". iS�[ E'" 4 b 3 � id
RESOURCES .I i�PLAST;iFY GUftfr,T. *NEATst
Personnel Services $ 1,649,975 $ 1,836,201 $ 1,918,039 $ 1,838,421
Supplies 146,382 180,859 161,040 159,590
Purchased Services 221,528 289,927 286,318 279,488
Fixed Charges 320,016 331,774 357,652 353,301
Capital 15,505 0 0 0
Gross County Cost $ 2,353,406 $ 2,638,761 $ 2,723,049 $ 2,630,800
Revenue 1,264,064 1,317,145 1,340,320 1,281,309
Net County Cost $ 1,089,342 $ 1,321,616 $ 1,382,729 $ 1,349,491
Budget Positions 38.35 42.44 41.14 40.14
SUMMARY OF CHANGES: The Early Periodic Screening, Diagnosis, and Treatment Program
(EPSDT) lost .8 FTE and the Community Immunization Project (CIP)was transitioned to another
entity, for a loss 1.5 FTE. There are 2.3 FTE less, for a total of 40.14 FTE. The TB program is
requesting an additional 1 FTE to continue the 2002 level of activity. This would result in 41.14
FTE requested for 2003. The request is 1.3 FTE less than the 2002 approved FTE. The position
requests and upgrades are discussed in the Recommended Section.
Costs for supplies decreased by$ 19,819. This is due to the loss of the Community Immunization
Project and reduction in EPSDT services. A decrease of$3,609 in purchased services is attributed
to the decrease in FTE. Revenue is expected to increase by $102,740 from the Tobacco,
Abstinence(TANF), and Emergency Response grants. Request reflects increased administrative
overhead of$25,878. Revenues are projected to increase by$23,175, due to$19,000 Preventive
Block Grant, $1,700 increased EPSDT funding, and increasing fees for international travel clinic
services.
307
COMMUNITY HEALTH SERVICES
(CONTINUED)
2500-41300
OBJECTIVES: 1) To provide preventive and protective health services to the citizens of Weld
County. 2) Continue program evaluation and on-going analysis of cost effective methods of
providing health services.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs 16,207 18,300 18,500
Efficiency Measures
FTE's per 10,000/capita 2.2 2.35 2.23
Per capita cost (county support) $6.02 $7.34 $7.50
Immunizations given 5,848 7,500 9,000
Medicaid Presumptive Eligibility 538 250 625
Family Services 7,756 6,045 5,400
Effectiveness Measures (desired results)
1. Fewer unintended pregnancies
2. Increased access to prenatal care in the first trimester
3. Evaluate barriers to accessing health care
4. Ensure provision of immunizations according to the state law
FINANCE/ADMINISTRATION RECOMMENDATION: All service and supply line items are
recommended as requested. The following are the recommendations concerning positions and
upgrades:
1. Recommend promotion of Tuberculosis Nurse to Community Health Nurse III(CHN
III) ($3,136).
2. Recommend creating one additional CHN III by promoting a CHN II ($2,235).
3. Recommend upgrading four CHN Supervisors to grade 42 ($11,581) in order to
have parity within the Health Department.
4. Recommend continuation of 0.5 FTE Tuberculosis Control Nurse($23,717),and 0.5
FTE Tuberculosis Outreach Worker($13,726)to maintain same level of service to
control the growing threat of tuberculosis in the county.
The positions associated with the tuberculosis control program are funded with Bioterrorism and
Emergency Preparedness grant funding.
308
COMMUNITY HEALTH SERVICES
(CONTINUED)
2500-41300
BOARD ACTION: The Board approved the budget as recommended, including the four
recommendations about positions in the department. Due to the State budget cuts, the Board
eliminated the PAC Program Bonding and Attachment Disorder nurse and associated costs and
revenues. The program may be picked up by another home visiting agency in the community. No
other changes.
309
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Environmental Health Services -- 2560-41400
DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by
requiring safe, healthful, and comfortable living and working conditions and by striving to enhance
the individual's total environmental well-being. Services include technical assistance and
consultation, monitoring and sampling, inspection and enforcement, education and planning
activities. The laboratory purpose is the prevention and control of communicable diseases and the
epidemiological study of disease.
!IPE1yJy...�.�4 ((yy..��,ty yyR ik i it t a I +i 3 y�i'�`yJ
IP I 4 L i IL fr A{lTUA(r YUDVEI e6 ��B*UES`CED' 'G lily t SAc .,
ty'I .... _ .. :
Personnel Services $ 1,108,858 $ 1,211,775 $ 1,180,755 $ 1,206,578
Supplies 110,350 87,204 88,260 116,583
Purchased Services 230,288 280,038 296,368 368,791
Fixed Charges 195,436 219,708 222,121 234,669
Capital 0 5,200 0 0
Gross County Cost $ 1,644,932 $ 1,803,925 $ 1,787,504 $ 1,926,621
Revenue 1,230,171 1,288,366 1,253,563 1,335,688
Net County Cost $ 414,761 $ 515,559 $ 533,941 $ 590,933
Budget Positions 25.00 25.25 23.00 23.00
SUMMARY OF CHANGES: The division has downsized by 2.25 FTE. This decrease is due to
the non-renewal of the contract with the Colorado Department of Human Services (1.5 FTE) and
the reduction in force of the Waste Education and Recycling Outreach position (.75 FTE). The
downsize of FTE has resulted in a request for funding that is 3% less than our 2002 request,
despite requesting upgrades to 4 positions and inclusion of a 4% cost-of-living increase.
310
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2500-41400
SUMMARY OF CHANGES (CONTINUED):
The division is requesting $88,260 for supplies,which is up$1,056. The increase is primarily due
to maintenance fees for laboratory software ($1,200) and supplies for anticipated growth in the
number of laboratory samples being processed. Except for the continued growth in the Household
Hazardous Waste(HHW)program,the request for services has decreased;however,it is expected
that the waste collected at the HHW sites will continue to increase at 20% per year. Therefore,the
division is requesting a $22,000 increase for the disposal of Household Hazardous Waste. This
results in an overall increase in our request for services by approximately$16,330. Fixed charges
have increased by approximately$2,413. This increase is due to the increased cost of overhead.
There are no requests for capital equipment included in the 2003 budget.
The anticipated revenue in 2003 is down $34,803, despite turning back the Daycare Program with
revenues of $82,000. The offsetting increases are primarily due to full cost recovery of septic
permits ($10,000), and federal funding for emergency preparedness ($29,286). Although not
shown in this budget the Department of Planning Services in the General Fund has increased
revenues by$50,000 for the partial recovery of costs for Environmental Health staff review of land
use cases.
OBJECTIVES: 1)To minimize the risk and rate of transmission of communicable diseases in Weld
County; 2) To minimize the environmental impacts from waste disposal and work to provide
recycling and waste diversion opportunities; 3)To protect water quality;4)To maintain and improve
our level of service in response to growth in the County by optimizing technology and efficiency;
5)To be prepared and effectively respond to environmental and public health emergencies; 6)To
protect air quality in Weld County; 7) To work cooperatively with the public through outreach and
education to reduce negative environmental impacts; 8)To minimize rural-urban conflicts through
environmental planning, communication, and service; 9) To maintain and expand community
partnerships to maximize resources for solutions to public health issues; 10) To effectively
communicate internally and externally to provide optimum service to our clients.
311
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2500-41400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Field Activities (inspection, complaints,
investigations, etc.) 7,010 6,900 6,900
Laboratory analyses (medical, drinking
water, waste water samples, etc.) 35,550 36,000 36,000*
Efficiency Measures
FTE's per 10,000/capita 1.38 1.32 1.27
Per capita cost (county support) $2.29 $2.71 $3.37
Effectiveness Measures
Fewer illnesses from
communicable diseases
Minimized environmental impacts
from waste disposal and waste facilities
Improved water quality
Improved efficiency and
use of technology
Effective response to environmental
or public health emergencies
Improved air quality.
Fewer environmental impacts
Minimized rural-urban conflicts
Expanded community partnerships
that result in improved resources
for solutions to public health issues
Improved service to external and
internal customers
*Figure may increase significantly in the event the laboratory is upgraded to handle and process
samples that may be associated with bioterrorism activities.
312
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2500-41400
FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested.
The following recommendations are made regarding the four position upgrade requests. All of the
upgrades are paid for and are a result of expanded duties due to the Bioterrorism and Emergency
Preparedness grant, except the upgrade of the Environmental Health (EH) Education Specialist
position.
1. Approve the promotion of the EH Supervisor(Grade 42) to Laboratory Director
(Grade 47) due to the upgrade of the department's laboratory to CDC Level B
status, which adds critical new responsibilities to the current position ($2,292).
2. Approve pay adjustment of EH Laboratory Medical Technologist from Grade 35 to
Grade 37, due to upgrade of the department's laboratory to CDC Level B status
($2,642).
3. Approve creation of additional EH Supervisor position by reclassifying EH Special
III due to Bioterrorism and Emergency Preparedness grant adding responsibilities
to the position ($4,090).
4. Promote EH Health Education Special Ito II, Grade 34 ($1,799) due to added
responsibilities and internal pay parity.
BOARD ACTION: The Board approved the budget as recommended, including the personnel
matters. In addition,the Board also approved the following items not in the recommended budget:
1. Added $75,000 in resources for the monitoring, testing, and education associated with the
West Nile virus response program.
2. Approved a new fee for child care center inspections that will generate $2,125 in new
revenue in 2003.
3. Approved the federal bioterrorism grant in the amount of $80,000 in both revenues and
expenses.
313
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315
HUMAN SERVICES FUND SUMMARY
The Human Services Fund for 2003 is projected to increase by $379,649, or 3.75 percent, for a
total of$10,575,149. Changes are associated with increases to Head Start Programs,which help
with various needs of economically disadvantaged pre-school children and jobs programs, as well
as Area Agency on Aging, which includes a variety of programs for older Americans.
Being totally reliant upon state and federal funding sources, Human Services continues to operate
in an environment of uncertainty. The Human Services Fund's 2003 budget has been constructed
based upon the best available information on the funding levels. It is very likely that many of the
amounts will be changed between now and the actual execution of the 2003 budget.
The primary programs of Human Services are associated with the Workforce Investment Act(W IA)
funded under the Department of Labor, Employment and Training Administration. This program
is anticipating $1,173,000 for 2003. In addition, the Job Service contract will be for $561,000.
Temporary Assistance to Needy Families (TANF) is funded at $397,500, primarily for training of
TANF clients. The Welfare to Work Grant remains the same at $250,000 for 2003.
The Human Services Fund is totally funded through state and federal programs with the exception
of the 25 percent local match for the Aging Program, which amounts to $12,351. All Human
Services indirect costs are included in the 2003 budget.
Other programs of the Human Services Fund remain relatively stable programmatically with the
following 2003 funding levels:
Transportation $ 125,000
Supplemental Foods 1,184,000
Area Agency on Aging 956,000
Senior Nutrition 365,000
CSBG 250,000
In the above programs, Weld County must continue to be responsive and reactive to federal and
state administrative and budget changes in 2003.
The budget includes funding for Head Start programs totaling $3,006,000, with an additional
$2,200,000 for Migrant Head Start. The Pre-School Program is funded at $120,000, and all the
educational programs total $5,326,000, up $316,500.
316
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319
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Head Start Program --60000 - 2611
DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for
economically disadvantaged pre-school age children.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,280,967 $ 1,300,000 $ 1,500,000 $ 1,500,000
Supplies 170,098 75,000 200,000 200,000
Purchased Services 1,162,127 1,200,000 1,300,000 1,300,000
Fixed Charges 4,660 7,000 6,000 6,000
Gross County Cost $ 2,617,852 $ 2,582,000 $ 3,006,000 $ 3,006,000
Revenue 2,617,852 2,582,000 3,006,000 3,006,000
Net County Cost S 0 $ 0 $ 0 $ 0
Budgeted Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding is up 16% or $424,000.
OBJECTIVES: 1) Administer program in accordance with Department of Health and Human
Services (DHHS) rules and regulations; and 2) Provide services to eligible clients as specified in
the Head Start plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 577 607 607
Efficiency Measures
Per capita cost $14.47 $14.27 $16.61
Per capita cost (County support) In kind $2.19 $2.19 $2.19
Effectiveness Measures (desired results)
Maintain full case load slots 577 607 607
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
320
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Migrant Head Start -- 60000 - 2614
DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and
preschool-age migrant children in Northeast Colorado and the Western slope.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 769,489 $ 1,000,000 $ 1,000,000 $ 1,000,000
Supplies 210,033 100,000 200,000 200,000
Purchased Services 750,399 997,000 897,000 897,000
Fixed Charges 1,981 3,000 3,000 3,000
Capital 509,258 100,000 100,000 100,000
Gross County Cost $ 2,241,160 $ 2,200,000 $ 2,200,000 $ 2,200,000
Revenue 2,241,160 2,200,000 2,200,000 2,200,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budgeted Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2)
Provide services to eligible clients as specified in the Migrant Head Start plan approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 200 250 250
Efficiency Measures
Per capita cost $12.38 $12.16 $12.16
Per capita cost (County Support) In kind $1.66 $1.66 $1.66
Effectiveness Measures (desired results)
Maintain performance standards Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
321
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Preschool Fund --60000 - 2617
DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 9,311 $ 125,000 $ 69,000 $ 69,000
Supplies 52 2,500 1,000 1,000
Purchased Services 0 100,000 50,000 50,000
Capital 45,673 0 0 0
Gross County Cost $ 55,036 $ 227,500 $ 120,000 $ 120,000
Revenue 55,036 227,500 120,000 120,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budgeted Positions - - - - - - - -
SUMMARY OF CHANGES: Budget has dropped due to drop in the number of students under
contract.
OBJECTIVES: Provide preschool services to school district requesting the services.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 75 75 50
Efficiency Measures
Per capita cost $0.30 $1.26 $0.66
Effectiveness Measures (desired results)
Full slots maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
322
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Job Service (Wagner/Peyser)—60000 - 2626
DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld
County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 456,241 $ 400,000 $ 460,000 $ 460,000
Supplies 773 3,000 1,000 1,000
Purchased Services 86,385 147,000 100,000 100,000
Gross County Cost $ 543,399 $ 550,000 $ 561,000 $ 561,000
Revenue 543,399 550,000 561,000 561,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Grant allocation is up 2% over last year.
OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 8,300 8,500 8,500
Efficiency Measures
Per capita cost $3.00 $3.04 $3.10
Effectiveness Measures (desired results)
Job placements 2500 2500 2500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
323
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND Number Summer Job Hunt -- 60000 - 2627
DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 13,975 $ 12,000 $ 14,000 $ 14,000
Supplies 0 1,000
Purchased Services 2,275 4,000 3,000 3,000
Gross County Cost $ 16,250 $ 17,000 $ 17,000 $ 17,000
Revenue 16,250 17,000 17,000 17,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change in total budget. Line items have been reallocated.
OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,200 1,200 1,200
Efficiency Measures
Per capita cost $0.09 $0.09 $0.09
Effectiveness Measures (desired results)
Obtained employments 400 400 400
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
324
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Employment First -- 60000 - 2629
DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate
in various job search and development activities.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 115,808 $ 100,000 $ 120,000 $ 120,000
Supplies 7,440 12,000 8,000 8,000
Purchased Services 31,393 65,000 35,000 35,000
Gross County Cost $ 154,641 $ 177,000 $ 163,000 $ 163,000
Revenue/Transfers In 154,641 177,000 163,000 163,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Budget has dropped $14,000 or 7.9%with state/federal reductions.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the Employment First plan approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 935 950 950
Efficiency Measures
Per capita cost $0.85 $0.98 $).90
Effectiveness Measures (desired results)
Clients placed in FT employment 252 285 290
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
325
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Youth Crime Prevention Intervention -- 60000 - 2630
DEPARTMENT DESCRIPTION: Employment and training for hi-risk out of school youth .
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 20,000 $ 0 $ 0
Supplies 0 1,000 0 0
Purchased Services 216 34,000 0 0
Fixed Charges 23,055 0 0 0
Gross County Cost $ 23,271 $ 55,000 $ 0 $ 0
Revenue 23,271 55,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Program changed to Tony Grampsas Youth Services program and
then terminated statewide in June, 2002, with the Governor's budget veto.
OBJECTIVES: Provide employment and training for at-risk youth.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 150 150 0
Efficiency Measures
Per capita cost $0.13 $0.30 0
Effectiveness Measures (desired results)
Participants receiving GED's 35 20 0
Participants entering employment 46 30 0
FINANCE/ADMINISTRATION RECOMMENDATION: Program eliminated at the state level.
BOARD ACTION: No change.
326
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Temporary Assistance to Needy Families - 60000-2632
DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 329,656 $ 210,000 $ 330,000 $ 330,000
Supplies 1,360 1,000 1,500 1,500
Purchased Services 65,466 154,000 66,000 66,000
Gross County Cost $ 396,482 $ 365,000 $ 397,500 $ 397,500
Revenue 396,482 365,000 397,500 397,500
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Contract with Social Services for TANF client services are up
$32,500.
OBJECTIVES: Provide employment services to TANF clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 390 380 380
Efficiency Measures
Per capita cost (county support) $2.19 $2.02 $2.20
Effectiveness Measures (desired results)
Meet Federal Participation rates Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
327
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Welfare to Work -- 60000 - 2633
DEPARTMENT DESCRIPTION: Program to work with the employed, hard-to-serve TANF
clients.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 122,045 $ 100,000 $ 125,000 $ 125,000
Supplies 4,497 5,000 5,000 5,000
Purchased Services 114,963 145,000 120,000 120,000
Gross County Cost $ 241,505 $ 250,000 $ 250,000 $ 250,000
Revenue 241,505 250,000 250,000 250,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: To keep clients off of public assistance and employed.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 135 130 135
Efficiency Measures
Per capita cost $1.33 $1.38 $1.38
Effectiveness Measures (desired results)
Meet job entry rate Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
328
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act-Administration--60000-2635
DEPARTMENT DESCRIPTION: This program tracks the administration for all of the Workforce
Investment Act grants.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 43,628 $ 50,000 $ 50,000 $ 50,000
Supplies 105 1,000 1,000 1,000
Purchased Services 9,936 15,000 15,000 15,000
Gross Countyst $ 53,669 $ 66,000 $ 66,000 $ 66,000
Revenue 53,669 66,000 66,000 66,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES:To assist client in finding employment.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs n/a
Efficiency Measures
Per capita cost $0.30 $0.36 $0.36
Effectiveness Measures (desired results)
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
329
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER:Workforce Investment Act-Adult Program--60000-2636
DEPARTMENT DESCRIPTION: This program replaced the JTPA adult program on July 1, 2000.
This program provides employment and training for eligible adults.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 167,239 $ 110,000 $ 170,000 $ 170,000
Supplies 1,698 3,000 2,000 2,000
Purchased Services 39,749 57,000 40,000 40,000
Gross County Cost $ 208,686 $ 170,000 $ 212,000 $ 212,000
Revenue 208,686 170,000 212,000 212,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Funding has increased $42,000 for 2003.
OBJECTIVES: Provide eligible adults with core services to attain employment.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 129 120 120
Efficiency Measures
Per capita cost $1.15 $0.94 $1.17
Effectiveness Measures (desired results)
Positive terminations 109 110 110
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
330
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act-Youth Program- 60000-2637
DEPARTMENT DESCRIPTION: This program replaced JTPA youth programs on July 1, 2000.
This program provides employment and training programs for in-school and out-of-school youth.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 101,083 $ 175,000 $ 175,000 $ 175,000
Supplies 821 1,000 1,000 1,000
Purchased Services 17,593 34,000 34,000 34,000
Gross County Cost $ 119,497 $ 210,000 $ 210,000 $ 210,000
Revenue 119,497 210,000 210,000 210,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: To provide core services to eligible youth.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 90 85 100
Efficiency Measures
Per capita cost $0.66 $1.16 $1.16
Effectiveness Measures (desired results)
Terminations 66 60 70
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
331
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: Statewide Activities Grant - - 60000-2640/2641
DEPARTMENT DESCRIPTION: These funds are incentive grants based on performance of the
WIA programs and are used for staff training, administration and ESL programs.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 10,924 $ 10,000 $ 11,000 $ 11,000
Supplies 0 0 0 0
Purchased Services 18,058 20,000 19,000 19,000
Gross County Cost $ 28,982 $ 30,000 $ 30,000 $ 30,000
Revenue 28,982 30,000 30,000 30,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: To provide core service to eligible youth.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs NA
Efficiency Measures
Per capita cost $0.16 $0.17 $0.17
Effectiveness Measures (desired results)
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
332
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: Dislocated Worker Program -- 60000-2643
DEPARTMENT DESCRIPTION: This program replaced the JTPA Dislocated Worker Program
on July 1, 2000. This program provides retraining for laid off clients.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 138,738 $ 100,000 $ 145,000 $ 145,000
Supplies 2,182 10,000 5,000 5,000
Purchased Services 31,386 90,000 50,000 50,000
Gross County Cost $ 172,306 $ 200,000 $ 200,000 $ 200,000
Revenue 172,306 200,000 200,000 200,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide retraining for eligible laid off clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 85 80 90
Efficiency Measures
Per capita cost $0.95 $1.11 $1.11
Effectiveness Measures (desired results)
Positive terminations 68 62 70
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
333
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Educational Lab -- 60000 - 2645
DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Educational
Lab.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 96,426 $ 100,000 $ 100,000 $ 100,000
Supplies 17,463 25,000 25,000 25,000
Purchased Services 26,592 30,000 30,000 30,000
Gross County Cost $ 140,481 $ 155,000 $ 155,000 $ 155,000
Revenue 188,394 155,000 155,000 155,000
Net County Cost $ -47,913 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide a computer educational experience for clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,500 1,500 1,500
Efficiency Measures
Per capita cost $0.78 $0.86 $0.86
Effectiveness Measures (desired results)
GED's obtained 70 75 75
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
334
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Americorp Program -- 60000 - 2646
DEPARTMENT DESCRIPTION: Youth corp program contracted with Larimer County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 71,739 $ 99,000 $ 95,000 $ 95,000
Supplies 3,478 3,000 4,000 4,000
Purchased Services 10,390 18,000 21,000 21,000
Gross County Cost $ 85,607 $ 120,000 $ 120,000 $ 120,000
Revenue 141,033 120,000 120,000 120,000
Net County Cost $ -55,426 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide Federal Americorp program for youth to receive stipends and college
tuition credits for public service work.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants in program 9 9 9
Efficiency Measures
Per capita cost $0.47 $0.66 $0.66
Effectiveness Measures (desired results)
Clients completing program 9 9 9
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
335
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Administration -- 60000 - 2651
DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior
Programs of the Area Agency on Aging.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 42,046 $ 34,000 $ 43,000 $ 43,000
Supplies 2,318 1,000 3,000 3,000
Purchased Services 13,165 15,000 15,000 15,000
Gross County Cost $ 57,529 $ 50,000 $ 61,000 $ 61,000
Revenue/Transfers In 45,178 37,649 48,649 48,649
Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change. This is the only budget with county costs.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Programs Administered 12 12 12
Efficiency Measures
Per capita cost (county support) $0.07 $0.07 $0.07
Per capita cost other $0.25 $0.21 $0.27
Effectiveness Measures (desired results) n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget includes
25% local match for Aging Programs ($12,351).
BOARD ACTION: No change.
336
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Support Services -- 60000 - 2652
DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly;
adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling
and ombudsman assistance.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 72,150 $ 60,000 $ 75,000 $ 75,000
Supplies 149 1,000 1,000 1,000
Purchased Services 123,811 135,000 125,000 125,000
Gross County Cost $ 196,110 $ 196,000 $ 201,000 $ 201,000
Revenue 196,110 196,000 201,000 201,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Budget has increased $5,000 with level caseload.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
337
AREA AGENCY ON AGING
SUPPORT SERVICES
(CONTINUED)
60000 - 2652
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Outreach - homebound Spanish-surnamed 4,594 3,600 3,600
elderly
Adult day care 19,140 20,000 20,000
Peer Counseling 1,932 1,800 1,800
Legal consultation/representation 682 700 700
Homemaker and personal care 2,016 2,000 2,000
Nursing home advocacy 332 350 350
Efficiency Measures
Per capita cost $1.08 $1.08 $1.11
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
338
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Congregate Meal Program -- 60000 - 2653
DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition
sites around the County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 104,314 $ 55,000 $ 105,000 $ 105,000
Supplies 7,668 9,000 8,000 8,000
Purchased Services 245,285 301,000 252,000 252,000
Gross County Cost $ 357,267 $ 365,000 $ 365,000 $ 365,000
Revenue 357,958 365,000 365,000 365,000
Net County Cost $ -691 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 70,934 71,500 71,500
Efficiency Measures
Per capita cost $1.97 $2.02 $2.02
Effectiveness Measures (desired results)
Maintain program income/meal $2.00 $2.00 $2.00
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
339
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Home Delivered Meals -- 60000 - 2654
DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on
Wheels and also funds the Liquid Supplement Program.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 765 7,000 4,000 4,000
Purchased Services 45,003 44,000 47,000 47,000
Gross County Cost $ 45,768 $ 51,000 $ 51,000 $ 51,000
Revenue 45,768 51,000 51,000 51,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 27,657 30,000 30,000
Efficiency Measures
Per capita cost $0.25 $0.28 $0.28
Effectiveness Measures (desired results)
Maintain income/meal $2.13 $2.00 $2.00
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
340
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Health Services -- 60000 - 2656/2655
DEPARTMENT DESCRIPTION: This grant provides health services to senior community. This
grant supports the annual senior health fair and the wellspring club.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,991 $ 9,000 $ 3,000 $ 3,000
Supplies 0 0 0 0
Purchased Services 9,104 14,000 10,000 10,000
Gross County Cost $ 11,095 $ 23,000 $ 13,000 $ 13,000
Revenue 11,095 23,000 13,000 13,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - -- -- --
SUMMARY OF CHANGES: Program grant has dropped $10,000.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 500 500 500
Efficiency Measures
Per capita cost $0.06 $0.13 $0.07
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
341
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Elder Abuse Grant -- 60000 - 2657
DEPARTMENT DESCRIPTION: This grant provides for educational training to the community on
elder abuse.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 978 $ 2,000 $ 2,000 $ 2,000
Supplies 0 0 0 0
Purchased Services 173 500 500 500
Gross County Cost $ 1,151 $ 2,500 $ 2,500 $ 2,500
Revenue 1,151 2,500 2,500 2,500
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide training to the community on elderly abuse.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Educated CNA, staff, NH residents/families 167 175 175
Efficiency Measures
Per capita cost $0.01 $0.01 $0.01
Effectiveness Measures (desired results)
Education of long term staff 167 175 175
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
342
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Special Ombudsman -- 60000 - 2658
DEPARTMENT DESCRIPTION: These funds supplement the support services fund.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,873 $ 1,500 $ 2,000 $ 2,000
Supplies 0 0 0 0
Purchased Services 466 1,000 500 500
Gross County Cost $ 2,339 $ 2,500 $ 2,500 $ 2,500
Revenue 2,339 2,500 2,500 2,500
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Recruit and train volunteers 166 165 165
Efficiency Measures
Per capita cost $0.01 $0.01 $0.01
Effectiveness Measures (desired results)
Work outputs are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
343
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Single Entry Point-- 60000 - 2659
DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid
eligible clients.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 333,884 $ 345,000 $ 345,000 $ 345,000
Supplies 381 5,000 1,000 1,000
Purchased Services 76,350 75,000 79,000 79,000
Gross County Cost $ 410,615 $ 425,000 $ 425,000 $ 425,000
Revenue 410,615 425,000 425,000 425,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide
services to eligible clients as specified in the Area Agency on Aging grant approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 463 480 480
Efficiency Measures
Per capita cost $2.27 $2.35 $2.35
Effectiveness Measures (desired results)
Divert Medicaid Eligible clients from 463 480 480
Institutional care to cost effective
home care
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
344
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant-- 60000 - 2662
DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the
County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 37,632 $ 40,000 $ 40,000 $ 40,000
Supplies 0 0 0 0
Purchased Services 29,568 30,000 30,000 30,000
Gross County Cost $ 67,200 $ 70,000 $ 70,000 $ 70,000
Revenue 67,200 70,000 70,000 70,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations; and 2) Provide
services to eligible clients as specified in the FTA grant approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 469,410 470,000 475,000
Efficiency Measures
Per capita cost $0.37 $0.39 $0.39
Effectiveness Measures (desired results)
Passenger trips 82,338 82,500 83,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
345
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Other Programs -- 60000 - 2669
DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the
aging programs.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 7,454 $ 18,000 $ 17,000 $ 17,000
Supplies 0 0 0 0
Purchased Services 2,410 2,000 3,000 3,000
Gross County Cost $ 9,864 $ 20,000 $ 20,000 $ 20,000
Revenue 9,864 20,000 20,000 20,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Supplement other senior programs in Weld County.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Client assessments as needed 10 10 10
Efficiency Measures
Per capita cost $0.05 $0.11 $0.11
Effectiveness Measures (desired results)
Maintain work outputs goals Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
346
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging State Funds - -60000-2671
DEPARTMENT DESCRIPTION: New supplemental funding source started 7/1/2000. A
combination of HB-1072 funds and General Fund Long Bill monies.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 49,540 $ 50,000 $ 50,000 $ 50,000
Supplies 842 1,000 1,000 1,000
Purchased Services 186,197 129,000 129,000 129,000
Gross County Cost $ 236,579 $ 180,000 $ 180,000 $ 180,000
Revenue 236,579 180,000 180,000 180,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Dental Clients Served 30 30 30
Meals served 4,500 4,500 4,500
SC Personal Care Clients served 250 250 250
SC Adult Day Care clients served 150 150 150
Omsbudsman clients served 800 800 800
Efficiency Measures: (Per capita cost) $1.31 $0.99 $0.99
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
347
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 60000 - 2672
DEPARTMENT DESCRIPTION: Non-medical transportation of Single Entry Point clients.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 16,639 $ 30,000 $ 30,000 $ 30,000
Supplies 0 0 0 0
Purchased Services 17,942 25,000 25,000 25,000
Gross County Cost $ 34,581 $ 55,000 $ 55,000 $ 55,000
Revenue 34,581 55,000 55,000 55,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: To meet the non-medical transportation needs of our single entry point clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 26,564 30,000 30,000
Efficiency Measures
Per capita cost $0.19 $0.30 $0.30
Effectiveness Measures (desired results)
Passenger trips 2,977 3,500 3,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
348
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Supplemental Foods -- 60000- 2676
DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income
eligible mothers, infants and children and elderly of the County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3,657 $ 25,000 $ 4,000 $ 4,000
Supplies 1,176,683 950,000 1,000,000 1,000,000
Purchased Services 201,042 155,000 180,000 180,000
Gross County Cost $ 1,381,382 $ 1,130,000 $ 1,184,000 $ 1,184,000
Revenue 1,381,382 1,130,000 1,184,000 1,184,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Supply line item includes value of inventory.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the USDA contract approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 51,481 52,000 50,000
Efficiency Measures
Per capita cost $7.63 $6.24 $6.54
Effectiveness Measures (desired results)
Maintain or increase average monthly Y Y Y
participation rate
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
349
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant -- 60000 - 2678
DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low
income and elderly of the community. It's focus has been on transportation in the rural sites.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 151,024 $ 145,000 $ 155,000 $ 155,000
Supplies 0 1,000 1,000 1,000
Purchased Services 64,725 104,000 94,000 94,000
Gross County Cost $ 215,749 $ 250,000 $ 250,000 $ 250,000
Revenue 215,749 250,000 250,000 250,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program as defined by DOL rules and regulations; and 2) Provide
services to eligible clients as specified in the CSBG plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Transportation to rural elderly 6,230 6,300 6,300
Volunteer support 240 250 250
Employment opportunities low-income 746 750 750
unskilled adult labor force
Efficiency Measures: Per capita cost $1.19 $1.38 $1.38
Effectiveness Measures (desired results)
Work output goals maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
350
PECIAL
- r
1
EVENUE
FUNDS r '
r
SPECIAL REVENUE FUNDS
Special Revenue Funds are established to account for taxes or other earmarked revenue of the
county which finance specified activities as required by law or administrative action.
CONTINGENCY FUND:
The Contingency Fund is funded at the level of$4,500,000. It is recommended that this amount,
coupled with the approximate$2,000,000 carry-over fund balance in the General Fund be retained,
especially with all the uncertainty of state and federal funding and tax collections.
SOLID WASTE FUND:
The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,425,000 with an
anticipated beginning fund balance of$1,200,000. Funds are committed to offset environmental
health costs,the household hazardous waste program($707,377),overhead($109,814),and trash
enforcement and pickup program ($64,972). A total of$440,000 is designated for roads impacted
by landfills.
CONSERVATION TRUST FUND:
The Conservation Trust Fund is budgeted at$374,000 based upon the anticipated operating costs
for 2003. The budget reflects funding of Island Grove Park only.
EMERGENCY RESERVE FUND:
The Emergency Reserve Fund is established per Amendment One(TABOR), passed November 3,
1992. The amendment requires that an emergency reserve be created to be used for declared
emergencies only. It also requires each local government to reserve one percent or more for 1993,
two percent or more for 1994, and three percent or more for all later years of the fiscal year
spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A
reserve of $3,000,000 has been established for 2003, which is greater than the required three
percent of fiscal spending.
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND
BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700
DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to
be used for the acquisition, development, and maintenance of new conservation sites within Weld
County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 309,934 352,718 348,555 348,555
Capital 5,706 3,000 25,445 25,445
Gross County Cost $ 315,640 $ 355,718 $ 374,000 $ 374,000
Revenue 362,529 357,500 374,000 374,000
Net County Cost $ -46,889 $ -1,782 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Revenues from the Colorado Lottery are difficult to predict for 2003
due to a decline in the traditional lottery revenues that will be offset with the lottery proceeds from
the new Powerball game started in August, 2001. As a result the revenues are being projected
at the historical level of $360,000 for the lottery proceeds and $14,000 from interest earnings in
2003. The fund has a$500,000 carry over fund balance that allows the county to in essence spend
the proceeds one year after their receipt, which is a prudent spending philosophy for this fund.
Island Grove Park will cost $348,555, down slightly from 2002. A total of $25,445 is in capital
items, primarily for replacement of the swamp coolers. Since 2002, the Missile Site Park has been
funded in the General Fund.
OBJECTIVES: See criteria following Administrative Recommendation.
354
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Island Grove Park Visitors 775,000 800,000 810,000
Efficiency Measures
Per capita cost (county support) $1.75 $1.97 $2.08
Cost per visitor $0.41 $0.44 $0.46
Effectiveness Measures (desired results)
Percentage of increased use 3% 3% 1.2%
Percentage of increased revenue from user
fees to support parks 15% 15% 15%
FINANCE/ADMINISTRATION RECOMMENDATION:
Historically, the following is the amount of money received annually since the lottery started:
1983 $ 194,698
1984 195,304
1985 151,033
1986 138,069
1987 162,736
1988 154,074
1989 130,764
1990 136,726
1991 200,103
1992 220,219
1993 264,371
1994 205,534
1995 327,162
1996 312,024
1997 356,262
1998 363,962
1999 286,971
2001 358,802
355
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
The funds have been used for maintenance and development of Island Grove Park and the Missile
Site Park, with the exception of the following items:
Entity Purpose Amount
1983:
Greeley Civic Auditorium $ 141,464
1984:
Greeley Civic Auditorium $ 143,000
1985:
Greeley Civic Auditorium $ 90,000
1986:
Greeley Civic Auditorium $ 51,500
LaSalle Community Center 10,000
Ault Park System 7,500
Dacono Park Improvements 3,000
Windsor Park Improvements 6,000
Ft. Lupton Pearsin Park Sports
Complex 10,000
Independence Stampede Headquarters Facility 5,000
Since 1987 all funds have gone to the two county parks. Beginning in 2002 only
Island Grove Park has been funded.
In 1984,the Board adopted the following criteria, in priority order,for the use and allocation of Weld
County lottery funds. This policy remains in force today:
1. To maintain and develop the two existing county parks.
2. Projects must enhance the quality of life for the citizens of Weld County.
3. Projects must contribute to or compliment the economic development
activities of Weld County.
4. Projects must have an area impact or significance.
5. Funds used for local community projects must have substantial local
support.
6. Outside of existing county parks, no operating funds shall be contributed
to projects.
356
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
$25,000 was requested for a new Island Grove Park Master Plan. City of Greeley is not funding
their $25,000 share. Concur with City of Greeley that a new Master Plan is not needed and,
therefore, not recommended for funding in 2003.
Capital items totaling $75,445 were requested, but only $25,445 are recommended as follows:
I�3�.��"�SwNi `f�vl v�i i i � '�'I�I3''p'�'"�`'^�t5""jitl��Ip�`a wine ih c�a+typ�rll/t�Iykk7���*IN iii I h � i
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(4-H Building)
ADA Lift Platform $ 50,000 $ -0-
Cooling system
25,445 25,445
$ 75,445 $ 25,445
BOARD ACTION: No change. County did not fund $25,000 for the Master Plan.
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359
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONTINGENCY FUND
BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300
DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen
expenditures or revenue short-falls.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 3,000,000 3,000,000 4,500,000 4,500,000
Capital 0 0 0 0
Gross County Cost $ 3,000,000 $ 3,000,000 $ 4,500,000 $ 4,500,000
Revenue/Fund Bal. 3,000,000 3,000,000 2,800,000 2,800,000
Net County Cost $ 0 $ 0 $ 1,700,000 $ 1,700,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Contingency Fund is funded at the level of $4,500,000 by a
carryover fund balance of$3,000,000, and property taxes of$1,700,000.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of
$4,500,000 and the Emergency Reserve of$2,500,000 provide adequate reserves for the county
and should be retained.
BOARD ACTION: No change.
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND
BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100
DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment
One (TABOR), passed November 3, 1992, which requires that an emergency reserve be
established to be used for declared emergencies only, and that each local government shall
reserve for 1993 1 percent or more, for 1994 2 percent or more, and for all later years 3 percent
or more of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the
next years reserve.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 3,000,000 3,000,000 3,000,000
Capital 0 0 0 0
Gross County Cost $ 0 $ 3,000,000 $ 3,000,000 $ 3,000,000
Revenue/Fund Bal. 90 3,000,000 3,000,000 3,000,000
Net County Cost $ -90 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Emergency Reserve is funded at $3,000,000, which meets the
three percent fiscal year spending requirement.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $3,000,000 be
funded to comply with the TABOR Amendment requirements passed in 1992. Reserve is funded
from carry-over fund balance.
BOARD ACTION: No change.
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