HomeMy WebLinkAbout830928.tiff RESOLUTION
RE: APPROVAL OF CONTRACT BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL
SERVICES AND CHILD ABUSE RESOURCE AND EDUCATION, INC . , AND
AUTHORIZATION FOR CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners has been presented
a contract between the Weld County Department of Social Services
and Child Abuse Resource and Education, Inc. , and
WHEREAS , the term of said contract is from January 1, 1984 ,
through December 31, 1984 , with an amount not to exceed $11, 800 ,
and
WHEREAS, the Board, after studying said contract, deems it
advisable and in the best interest of the citizens of Weld County
to approve the same, a copy being attached hereto and incorporated
herein by reference .
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the contract between the
Weld County Department of Social Services and Child Abuse Resource
and Education, Inc. , be, and hereby is , approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be,
and hereby is, authorized to sign said contract.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 12th day of
December, A.D. , 1983.
L� BOARD OF COUNTY COMMISSIONERS
ATTEST: �' ULt%, 'taa„„a „a WELD COUNTY, COL DO
Weld County Clerk and Recorder
and Clerk to the Board Chuck Carlson, hairman
BY: ��CL/��
/(' rDeputy County Clerk J T. Martiin, PPrroo-Tem
AFC-ROVED S TO FORM: gawn.e�i
Gene R. Brantner
—
County Attorney Norman Carlson
830928
J cq ine to nson
DAY FILE: December 19 , 1983
CONTRACT
THIS CONTRACT, made this 1st day of January, 1984, by and between the Weld
County Department of Social Services, 315 North 11th Avenue, Greeley, Colorado, 80632,
hereinafter referred to as the County, and Child Abuse Resource and Education, Inc. ,
Post Office Box 945, Greeley, Colorado, 80632, hereinafter referred to as the
Contractor.
WHEREAS, authority exists in the Law and funds have been budgeted, appropriated
and otherwise made available and a sufficient unencumbered balance thereof remains
available for payment, and
WHEREAS, required approval , clearance and coordination has been accomplished
from and with appropriate agencies , and
WHEREAS, under Provision of the Federal Social Security Act, Title II : the
U.S. Code of Federal Regulations (CFR) , Title 45, Chapter II , Part 228, et. sec. ,
and other federal rules derived from the aforesaid Social Security Act, the State
secures federal financial participation for information and referral services , and
WHEREAS, the State is authorized to provide social services to individuals
and families under 26-1-111 and 26-2-222, C. R.C. 1973, as amended, and
WHEREAS, those persons eligible for information and referral services are
eligible as provided under Title II of the Social Security Act and in accordance
with the rules of the state including those persons eligible under the service
category without regard to income, and
WHEREAS, provisions of Federal and State Law and Rules and any amendments
thereto require that certain conditions be met in order for the County to receive
State and Federal matching funds for purchased services and such conditions must
be continuously met, and
WHEREAS, after making maximum utilization of and coordination with other
public and volunteer agencies providing similar or related services which may
be available without additional cost, the County has established that this Contract
is necessary to provide these services and that these services are not available
without cost.
NOW, THEREFORE, it is hereby agreed that in consideration of the mutual
undertakings, promises, and agreements , hereinafter set forth, the County and
the Contractor agree as follows :
1 . Subject to its other provisions , the term of the Contract shall be from
the 1st day of January, 1984 through the 31st day of December, 1984.
Page 1 of 8
2. This Contract is subject to the provisions of 45CFR228, relevant
provisions of CRS 1973, Chapter 26 as amended, Title XX State Plan
as amended, and relevant State rules and regulations, as the same shall
be amended from time to time.
3. Subject to the terms and conditions set forth in this Contract and
Exhibits A and B attached hereto, incorporated herein by reference and
made a part hereof, the County agrees to purchase for and the Contractor
agrees to furnish to eligible recipients, as determined by the Agent,
the necessary services, hereinafter referred to as "Purchased Services ,"
as determined by the County and provided for in this Contract.
a. The purchased services to be provided to all eligible recipients
under this Contract are limited to, but need not include, all of
those listed below:
1 ) Provisions of information on child abuse and neglect to other
agencies , community organizations and educational facilities
to facilitate appropriate referral and/or their working with
clients.
2) Telephone consultation and referral services to concerned citizens
and troubled parents.
3) Media releases (newspapers and radio) .
4) Pamphlet and poster distribution.
See Exhibit B for detailed budget information.
b. The total amount of this Contract is not to exceed $11 ,800.00.
See Exhibit B for detailed budget information.
c. Reimbursement will be for actual reasonable and necessary costs
incurred for services described herein and will be made monthly
upon receipt of a monthly statement of costs submitted by the
Contractor to the County at the end of each month except that the
total reimbursement for services which the Contractor agrees to
provide for the full period of the Contract is not to exceed
$11 ,800.00. Costs expended pursuant to this Contract shall be
solely for the cost of the purchased services as provided herein
and other activities which are essential to the management and
support of such services.
Page 2 of 8
NOW, THEREFORE, it is further mutually agreed as follows:
1 . DUTIES OF THE CONTRACTOR
1 . Provide necessary services at the location shown as the address of
the Contractor or anywhere within Weld County.
2. Conform with and abide by all State and Federal laws, rules , and
regulations, as such may be amended from time to time, and which
shall be binding on the Contractor and control in any disputes
concerning this Contract.
3. Meet the requirements of and maintain all necessary current
licenses and comply with the rules of the State applicable to
this Contract and otherwise meet State and Federal standards in
order to provide the services specified in this Contract.
4. Abide by all applicable provisions of Title VI and VII of the
Federal Civil Rights Act of 1964 and regulations of the Department
of Health and Human Services promulgated pursuant thereto.
5. Maintain fiscal books , records, documents, other evidence, accounting
procedures and practices which:
a. Sufficiently and properly reflect all direct and indirect costs
of any nature incurred in the performance of this Contract.
b. Shall be subject at all reasonable times to inspection, review
or audit by the County, the State, Federal officials and/or
others authorized in writing by the County. All exceptions of
a monetary nature resulting from such reviews, inspections and
audits shall be subject to recoupment.
c. Shall be sufficient to provide statistical data of a nature
on a regular basis to produce fiscal statistical reports at
times prescribed by and on forms furnished by the County.
6. Maintain service program records and other evidence as provided on
Exhibit A, Methods of Evaluation for Performance Objectives.
7. The Contractor will obtain, and maintain at all times during the
term of this Contract, a fidelity bond covering the activities of
any of its officers or agents responsible for the implementation and/
or administration of this Contract in an amount sufficient to make
reparations for any wrongful acts, omissions, or other defalcations
Page 3 of 8
of the Contractor
8. No duties or obligations of the Contractor under this Contract shall
be assigned without the express written approval of the County.
Any subcontracts permitted by this Contract are subject to the
requirements of 45 CFR part 228. The Contractor is responsible for the
performance of any subcontractor.
9. No fees shall be imposed by the Contractor related to services provided
under this Contract.
II. DUTIES OF THE COUNTY
1 . County agrees to:
a. Determine eligible recipients.
1 ) Those persons eligible for information and referral services
are eligible as provided under Title XX of the Social Security
Act and in accordance with the rules of the state including
those persons eligible under the service category without regard
to income, and including any person who needs information to
utilize available resources and community services to meet
their needs.
b. Report purchased services on the proper document as prescribed by
the County Department of Social Services.
c. Monitor said purchased services for quality and effectiveness at
least every six months in order to determine if established purposes
are met.
d. Provide consultation and technical assistance to providers of
purchased services.
III. GENERAL PROVISIONS
IT IS FURTHER UNDERSTOOD BY COUNTY AND CONTRACTOR THAT:
1 . All books, records and other documents relevant to this Contract
shall be retained for five years or until a federal audit is completed,
whichever occurs later, after the final payment under this Contract,
and State, Federal auditors and any person duly authorized by the
State shall have full access to and the right to examine any of said
materials during said period.
Page 4 of 8
2. All applicable .Federal and State laws and regulations regarding the
confidentiality of the books, records and documents aforementioned
will be complied with.
3. The funds used to match Federal monies for use in purchasing services
shall not be Federal funds and nor shall these funds be used to match
any other Federal monies.
4. This Contract may be cancelled or terminated by either the County or
the Contractor during the term of this Contract; however, the party
seeking to terminate or cancel this Contract must give written notice
of its intention to do so to the other party at its address herein-
above stated, at least sixty (60) days prior to the effective date
of cancellation or termination.
5. This Contract contains the entire understanding between the parties
and no modification, amendment, renovation, renewal or other alter-
ation to this Contract shall be deemed valid or of any force or effect
whatsoever, unless mutually agreed upon by the parties and embodied
in writing.
6. It is understood and agreed that in the event State and Federal funds
are not obtained and continued at an aggregate level sufficient to
allow for the purchase of the indicated quantity and quality of
purchased services, the obligations of each party hereunder shall
thereupon be terminated, provided that any formation of this Contract
shall be without prejudice to any obligations or liabilities of either
party already accrued prior to such termination.
7. Incorrect payments to the Contractor due to omission, error, fraud,
or defalcation shall be recovered from said Contractor either by
deduction from subsequent payments or by the County as a debt due to
the State and the Agent in proportion to the amount paid by each
respectively.
8. In no event shall the Contractor be considered nor act directly or
indirectly as an employee, servant or agent of the County or any of
its agencies , but shall be deemed an independent contractor for all
purposes.
9. The violation of any of the mutual undertaking or agreements , duties,
Page 5 of 8
and/or general provisions of this Contract shall be grounds for ter-
minating the Contract upon sixty (60) days written notice to the
other party. The waiver of any violation shall not be construed as a
waiver of any other or subsequent violation. If the party in violation
of the Contract does not furnish satisfactory evidence of compliance
within sixty (60) days, this Contract shall , at the end of such
sixty (60) day period terminate and only such obligations as have
accrued through the end of such period shall be binding upon the
parties hereto.
10. Should Federal audits result in recoupment of funds from Social Services
such total amounts shall be recouped from the Contractor except where
such recoupments are due to improper authorizations by the County.
DISCRIMINATION AND AFFIRMATIVE ACTION
1 . The Contractor agrees to comply with the letter and spirit of the Colorado
Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (24-34-401 , CRS 1973, as amended) ,
and as required by Executive Order, Equal Opportunity and Affirmative Action,
dated April 16, 1975. Pursuant thereto, the following provisions shall be
contained in all County contracts or sub-contracts.
a) The Contractor will not discriminate against any employee or applicant
for employment because of race, creed, color, national origin, sex,
marital status, religion, ancestry, mental or physical handicap, or age.
The Contractor will take affirmative action to insure that applicants are
employed, and that employees are treated during employment, with regard
to the abovementioned characteristics. Such action shall include, but
not be limited to the following: employment, upgrading, demotion, or
transfer, recruitment or recruitment advertisings; lay-offs or terminations;
rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post, in conspicuous
places, available to employees and applicants for employment, notices to
be provided by the contracting officer setting forth provisions of this
non-discrimination clause.
b) The Contractor will , in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified
Page 6 of 8
applicants will receive consideration for employment without regard to race,
creed, national origin, sex, marital status, religion, ancestry, mental
or physical handicap, or age.
c) The Contractor will send to each labor union or representative of workers
with which he has collective bargaining agreements or other conteacts or
understandings, notice to be provided by the contracting officer, advising
the labor union or workers' representative of the contractor's committment
under the Executive Order, Equal Opportunity and Affirmative Action, dated
April 16, 1975, and of the rules, regulations , and relevant Orders of the
Governor.
d) The Contractor and labor unions will furnish all information and reports
required by Executive Order, Equal Opportunity and Affirmative Action of
April 16, 1975, and by the rules , regulations and Orders of the Governor,
or pursuant thereto, and will permit access to his books , records, and
accounts by the contracting agency and the Office of the Governor or his
designee for purposes of investigation to ascertain compliance with such
rules, regulations and orders.
e) A labor organization will not exclude any individual otherwise qualified
from full membership rights in such labor organization, or expel any such
individual from membership in such labor organization or discriminate
against any of its members in the full enjoyment of work opportunity,
because of race, creed, color, sex, national origin, or ancestry.
f) A labor organization, or the employees or members thereof will not aid,
abet, incite, compel or coerce the doing of any act defined in this
Contract to be discriminatory or obstruct or prevent any person from
complying with the provisions of this Contract or any order issued there-
under, or attempt, either directly or indirectly, to commit any act
defined in this Contract to be discriminatory.
GENERAL
1 . The laws of the State of Colorado and rules and regulations issued pur-
suant thereto shall be applied in the interpretation, execution and
enforcement of this Contract. Any provision of this Contract whether
or not incorporated herein by reference, which provides for arbitration
by any extra-judicial body or person or which is otherwise in conflict
Page 7 of 8
with said laws, rules and regulations, shall be considered null and void.
Nothing contained in any provision incorporated herein by reference
which purports to negate this or any other special provision in whole or
in part shall be valid or enforceable or available in any action at law
whether by way of complaint, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the
remainder of this Contract to the extent that the Contract is capable
of execution.
2. The signatories hereto aver that they are familiar with 18-8-301 , et. seq. ,
(Bribery and Corrupt Influence) and 18-8-401 , et. seq. , (Abuse of Public
Office) , CRS 1973 as amended, and that no violation of such provisions
is present.
3. The signatories aver that to their knowledge, no state nor county employee
has any personal or beneficial interest whatsoever in the service or
property described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first above written.
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES CHILD ABUSE RESOURCE AND EDU a INC.
BY: BY:
Dire r - Eugen cKenna P ent of t'e Boa d
/� 'y Dr. Anthony F"nk
ATTEST: an". Q.„,..,, ewn
el to y Clerk and Recorder-d BOARD OF COUNTY COMMISSIONERS
Clerk
Weld Count
the Board WELD ,0�1NTY, COLOR
BY:C/J�c
Deputy County CTer Chairman - Chuck Carlson
Page 8 of 8
,42424-6
7C-TIBTT A
Methods of evaluation for performance Objectives
The following will be used for monitoring and evaluating the success of
the purchase of services agreement for community education and awareness of
child abuse and neglect:
1. Monthly report submitted to Weld County Department of Social Services.
2. Random sampling of educational, law enforcement, and community
groups who have had programs presented by Child Abuse Resource and
Fducation, Inc. , for evaluation of service.
3. Review of evaluation materials and correspondence from outside
agencies regarding services received.
4. Ongoing consultation with supervising staff through Weld County
Protective Services concerning development and implementation of
programs.
EXHIBIT B
CHILD ABUSE RESOURCE AND EDUCATION, INC.
Revenues and Expenses
(Budgeted)
For Calendar Year 1984
Revenues:
Weld County Allocation $11,800
united Way Allocation 10,000
City of Greeley 5,000
Fund Raising 4,000
Contributions 3,240
Investment Income 500
Donation-in-kind ?,000
TOTAL REVENUES $36,540
Expenses:
Directors salary $19,250
Contract Labor 7,250
Employee Benefits 1,840
Payroll Taxes 2,325
Professional Fees 800
Supplies 525
Telephone 1,100
Postage and Shipping 400
Occupancy 1,200
Printing and Publications 800
Travel 400
Conferences and Meetings 450
Specific Assistance To Individuals 150
Membership Dues _ 50
TOTAL EXPENSES 36,540
EXCESS REVENUES OVER EXPENSES $ -0-
Narrative and Objectives
Community Education and Awareness Program/Child Abuse and Neglect
Child Abuse Resource and Education, Inc. (C.A.R.F. ) will continue to promote
awareness of the issues concerning child abuse and neglect toward a more compre-
hensive response to the problem, throughout Weld County Communities. Goals of the
program follow:
1. Enhance education and recognition of child abuse, neglect and child safety.
2. Increase motivation to act to protect a child.
1. Develop systems of early detection of the high-risk parent and child such that
serious abuse is prevented.
4. Provide awareness programs for children, with creative play groups, material,
lectures and films-addressing their rights, self-protection and resources (ie:
how they can get help).
5. Provide lectures, in-service presentations, materials and films to all persons
in a professional responsibility over children, regarding responsibility to
report, early detection of at-risk children, and mobilizing their protection.
(These include: law enforcement, nurses, educators, bus drivers, foster parents,
day care providers, dental hygienist, etc. )
6. Provide parents and the community with support systems (Parents Anonymous,
stress lines groups, volunteers) to reduce risk for abuse and promote the health
and welfare of children.
7. Provide parenting education for the high-risk and abusive parent, whereby weekly
classes enable parents to learn appropriate methods of discipline and child-
rearing, greatly reducing risk for abuse. (program description attached.)
A summary of programming completed for the first six months (January-June) of 1983
is listed below:
information and referrals: 276
Telephone Consultations: 61
Classes and lectures: 20
Pamphlets and handouts: 4264
Community and service club lectures 19
In-services to schools/agencies 12
Media 4 articles and a daily ad
Conferences/Seminars 2
for Parents Anonymous
Child Protection team 25
Parents Anonymous meetings 26
Parenting classes 19
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Page 1.
NON-TRADITIONAL PARENTING EDUCATION
Non-traditional Parenting Education seeks to provide pre-
ventive parenting services to men and women of child bearing
age. In this group primary prevention of child abuse takes the
form of educating first time expectant inexperienced high risk
parents of the demands, responsibilities, skills and levels of
stress associated with childrearing; these concepts are group
members as they relate their own individual experiences. Addi-
tionally, this opportunity paves the way for the inexperienced
parent to form a developmental framework for knowledge and ex-
pectations of his/her child(ren). Learning through others who
share similar stressors and experience is a powerful method of
skill acquisition and a significant dynamic operating within the
group.
Secondary prevention of child abuse and neglect takes the
form of re-educating highly stressed and/or inexperienced parents.
Once it has been established that bona fide difficulties or risks
are present within the parent-child relationship. Role playing
newly-learned parenting skills, adjusting expectations and devel-
oping a stronger social support network for the parent are in-
cluded on this level.
In Non-traditional Parenting Education a main goal is to
regulate the amount and impact of stress on the individual parent,
optimally creating a marriage of newly-acquired child rearing
skills and effective coping strategies for the stress commonly
associated with this task. Community agencies frequently have
limited time available for providing adjustment counseling to the
expectant parent. THIS group provides a main focus on the normal
and unique life-style changes in role, skills, marital partners
and social activity. These are only a few of the adjustment
problems we identify and address.
Page 2.
•
Another powerful factor evidenced by the group concerns the
immature/age-inappropriate parent. Peer pressure is a strong
dynamic and is often utilized by members when one of the group
clings to a clearly unrealistic/inappropriate parenting notion
not serving to promote healthy child development or positive parent
-child interaction.
Several of the group members have been pregnant during their
attendance; oftentimes educational process has shifted to the sub-
jects of optimal pre-natal care and medical difficulties as shared
by other group members in the past or present. The issue of abor-
tion surfaces periodically; even more frequent is the group con-
sensus for motivation and effective methods of birth control. There
exists strong support here for containing the family size within
reasonable and manageable limits via forethought and planning.
Group members are relatively vocal and very understanding of these
issues as many of them now live daily with the reality of too little
planning too late in their development as a parent.
The educational and supporting services provided to group
members are unlike any currently existing throughout the greater
Greeley area. Given this unique parent population, no other agency
provides equivalent help to persons in such obvious need; there-
fore, no duplication of services exists. .
Bras Bartels 4 Noe Agency B 0
N INSURANCE - LOANS - REAL ESTATE
PHONE (303) 3561133...1301 9th STREET...POST OFFICE BOX B...GREELE V,COLORADO 80631
November 18, 1983
To Whom It May Concern:
This is to inform you that Bartels & Noe Agency carries Com-
mercial Blanket Bond for Child Abuse Resource and Education, Inc.
The Bond is effective November 16, 1981, written on the three year
annual installment basis. We have billed out third installment in
amount of $50.00. The bond is written in amount of $10,000 and
covers the personnel and operation of the Child Abuse Resource and
Education, Inc. and written through the United States Fidelity and
Guaranty Company.
Any other information you might need on this, please let us
know.
Yours very truly,
BARTELS & NOE AGENCY
Norman D. Noe
NDN:glc
1. w
REAI TOP
mEmoRAnDum
WIIVeTo Tom David, Weld County-Attorney Date December 8, 1983
COLORADO From Gene McKenna, Director, Weld County Department of Social Services
Subject. Contract between the Weld County Department of Social Services
and Child Abuse Resource and Education, Incorporated
Dear Tom:
Request your review and presentation to the County Board of the attached Child
Abuse Resource and Education, Incorporated contract. The contract is much the
same as in previous years with an amount of $11 ,800 allocated by the Weld County
Board for the 1984 calendar year.
Thanks for your assistance. Please let me know if you have any questions.
encs.
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