HomeMy WebLinkAbout20021667.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR SERVICES FOR COLORADO WORKS PROGRAM
WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Services for the
Colorado Works Program among the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Departments of Social
Services and Human Services, and Island Grove Regional Treatment Center, Inc., North Range
Behavioral Health, Inc., and the District Attorney for the 19th Judicial District, commencing
June 2, 2002, and ending June 30, 2004, with further terms and conditions being as stated in
said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Colorado Works Program
Agreement for Services between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Departments of Social
Services and Human Services, and Island Grove Regional Treatment Center, Inc., North Range
Behavioral Health, Inc., and the District Attorney for the 19th Judicial District, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2002, nunc pro tunc June 2, 2002.
BOARD OF COUNTY COMMISSIONERS
�� WELD COUNTY, COLORADO
ATTEST: 11 1/4/ // /4 aar EXCUSED
//"��"��// 'I/�� EL S Gle aad, Chair
Weld County Clerk to the rd Q) c
y 1jtztorire,�� avid E. L , Pro-Tem
BY: /�_. .� r
Deputy Clerk to the B~c.' -, q LA.
' �(T� y�r.'C M. J. eile
ApPFOVED A RM:
�) William H. Jerke
ounty Atto eyL EXCUSED DATE OF SIGNING (AYE)
Robert D. Masden
Date of signature: /1
CC: SS ((o °''`5) 20S2-166S0029
t.
DEPARTMENT •
DOF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
IWEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
C Child Support(970)352-6933
COLORADO
• MEMORANDUM
TO: Glenn Vaad, Chair Date: June 24,2002
Board of County Commissioners FR: Judy.A. Griego, Director, Social Services ,. b („A.
RE: Colorado Works Program Agreement for Services Among Weld County
Department of Social Services,Weld County Division of Human
Services, Island Grove Regional Treatment Center, Inc.,North Range
Behavioral Health, Inc., and the District Attorney for the 19th Judicial
• District
Enclosed for Board approval is a Colorado Works Program Agreement for Services among the
Weld County Department of Social Services,Weld County Division of Human Services, Island
Grove Regional Treatment Center, Inc.,North Range Behavioral Health, Inc., and the District
Attorney for the 19th Judicial District. This Agreement was discussed at the June 19, 2002, Work
Session with the Board.
The Agreement was developed under the requirements of Section 26-2-707.5, Community
Resources Investment Assistance, Colorado State Statutes. The major provisions of the
Agreement are as follows:
1. The term of the Agreement begins June 2, 2002, and ends June 30, 2004.
2. Social Services agrees to invest an amount not to exceed$320,000 for the development
of a Multidisciplinary Youth Assessment Team and Program through an$80,000
program development fee, which will be paid to each agency--Island Grove Regional
Treatment Center,North Range Behavioral Health, District Attorney, and the Weld
County Division of Human Services.
3. The participating agencies agree to enhance, improve and develop systems and services
to"at risk"youth and families to reduce the number of youth entering the child welfare
and juvenile justice system and to reduce the high costs associated with child welfare and
the juvenile justice system.
4. The participating agencies agree to document to the Board the outcomes of the project
through the Families, Youth, and Children Commission.
If you have any questions,please telephone me at extension 6510.
2002-1667
Contract No.: PY01/04-CWP-24
COLORADO WORKS PROGRAM AGREEMENT FOR SERVICES
AMONG THE WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES,WELD COUNTY DIVISION OF HUMAN SERVICES,
ISLAND GROVE REGIONAL TREATMENT CENTER,INC.,
NORTH RANGE BEHAVIORAL HEALTH, INC.,
AND THE DISTRICT ATTORNEY FOR THE 19TH JUDICIAL DISTRICT
( ) Purchase of Information and Referral Services
( ) Purchase of Educational Services
( ) Purchase of Program Development Services for Youth and Families
This Agreement, made and entered into the 26th day of June 2002, by and between the County
of Weld, a political subdivision of the State of Colorado, by and through the Board of County
Commissioners of the County of Weld, on behalf of the Weld County Division of Human Services,
hereinafter referred to as "Human Services", and sitting as the Board of Social Services for the Weld
County Department of Social Services, hereinafter referred to as "Social Services"; Island Grove Regional
Treatment Center, Inc., hereinafter referred to as "Island Grove"; North Range Behavioral Health, Inc.,
hereinafter referred to as"North Range"; and the District Attorney for the 191°Judicial District,hereinafter
referred to as"District Attorney."
WITNESSETH
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies;and
WHEREAS, the County of Weld has provided Social Services fund resources for education,
training, and support services for Weld County's low-income families; and
WHEREAS, positive youth development and the strengthening of families are major goals for
Colorado including Weld County;and
WHEREAS, meeting the needs of at-risk youth and their families in Weld County is a critical
issue;
WHEREAS, Social Services has determined that it is appropriate and advisable to:
a. Develop and direct a pro-active approach to assist Social Services and the community in
meeting the needs of at-risk youth and their families in Weld County by connecting or
developing positive alternatives for youth and families,strengthening families,and
preventing these youth from entering the Child Welfare or Youth Corrections systems;
and
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Contract No.: PY01/04-CWP-24
b. Establish a collaborative environment among the District Attorney through its Juvenile
Diversion Program,North Range,Human Services through its Employment Services
Program, and Island
Grove in order to assist clients in developing coping skills and strategies,which include
developing appropriate relationships with community resources;and
c. Establish a multi-phase approach to planning and development through a
Multidisciplinary Youth Assessment Team (MYAT) concept and system-wide
development; and
WHEREAS, Island Grove, Human Services, North Range, and Juvenile Diversion are critical
community providers who have the assessment,treatment, and direct service expertise and abilities to assist
in the development of a community-wide system with Social Services to the areas of drug and alcohol,
mental health, case management, employment and training and other related areas to prevent youth from
entering the Child Welfare or Youth Corrections systems;and
WHEREAS, Social Services wishes to assist eligible Colorado Works Program youth and families
in obtaining educational, training, and support access to community resources through a Multidisciplinary
Youth Assessment Team (MYAT)concept through a two-year phase-in plan;and
WHEREAS,the MYAT Contractors of North Range, Island Grove,District Attorney, and Human
Services are committed in the planning for and development of a Multidisciplinary Youth Assessment
Team concept and system-wide development with Social Services to benefit youth and families;
WHEREAS, Social Services desires to enter into an agreement with Human Services, Island
Grove, District Attorney, and North Range, as MYAT Contractors, by investing in program development
services with MYAT Contractors to benefit the positive development of youth and the strengthening of
families under a two-year phase-in plan.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as
follows:
1. Term
This Agreement shall become effective on June 2, 2002,upon proper execution of this Agreement
and will expire June 30, 2004, subject to the termination provisions set forth in Section 15,below.
Payment for the start-up phase of the two-year plan will occur prior to June 30,2002.
2. Scope of Services
Services shall be provided by the MYAT Contractor to any person(s) eligible for information and
referral services in compliance with Exhibit A "Scope of Services," a copy of which is attached
hereto and incorporated herein by reference.
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Contract No.: PY01/04-CWP-24
3. Payment Schedule
a. Payment shall be made on the basis of Exhibit B, "Payment Schedule,"a copy of which is
attached hereto and incorporated herein by reference.
The Agreement Budget shall establish the maximum reimbursement, which will be paid
from county funds during the duration of this agreement.
b. Unless otherwise instructed in Exhibit B, the MYAT Contractor shall submit an itemized
monthly billing to Social Services for all costs incurred pursuant to Exhibit A of this
Agreement in accordance with criteria established by Social Services. The MYAT
Contractor shall submit all itemized monthly billings to the Social Services no later than
the fifteenth (15) day of the month following the month the cost was incurred. Billings
must be signed by the MYAT Contractor.
Failure to submit monthly billings in accordance with the terms of this agreement shall
result in the MYAT Contractor's forfeiture of all rights to be reimbursed for such
expenses.
c. Payments to the MYAT Contractor shall be made monthly by Social Services upon
receipt of such itemized billings as required under Exhibits A and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent
upon the availability of Weld County funds to Social Services.
e. Social Services shall not be billed for, and reimbursement shall not be made for, time
involved in activities outside of those defined in Exhibit A. Work performed prior to the
execution of this Contract shall not be reimbursed or considered part of this Agreement.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract, the MYAT
Contractor shall comply with the administrative requirements, cost principles and other
requirements set forth in the Financial Management Manual adopted by the State of Colorado.
The required annual audit of all funds expended under General Assistance must conform to the
Single Audit Act of 1984 and OMB Circular A-133.
5. Payment Method
UnlesS otherwise provided in the Scope of Services and Payment Schedule:
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Contract No.: PY01/04-CWP-24
a. The MYAT Contractor shall provide proper monthly invoices and verification of services
performed for costs incurred in the performance of the agreement.
b. Social Services may withhold any payment if the MYAT Contractor has failed to comply
with the Financial Management Requirements, program objectives, contractual terms, or
reporting requirements.
6. Assurances
The MYAT Contractor shall abide by all assurances as set forth in the attached Exhibit C, which is
attached hereto and incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this contract, the MYAT Contractor shall strictly adhere to
all applicable federal and state laws, orders, and all applicable standards, regulations,
interpretations or guidelines issued pursuant thereto. This includes the protection of the
confidentiality of all applicant/recipient records,papers, documents, tapes and any other materials
that have been or may hereafter be established which relate to this Contract. The MYAT
Contractor acknowledges that the following laws are included:
-Title VI of the Civil Rights Act of 1964,42 U.S.C. Sections 2000d-1
et.seq. and its implementing regulation,45 C.F.R.Part 80 et.seq.; and
-Section 504 of the Rehabilitation Act of 1973,29 U.S.C. Section
794, and its implementing regulation,45 C.F.R.Part 84; and
-the Age Discrimination Act of 1975,42 U.S.C. Sections 6101 a seq.
and its implementation regulation,45 C.F.R.Part 91;and
-Title VII of the Civil Rights Act of 1964;and
-the Age Discrimination in Employment Act of 1967;and
-the Equal Pay Act of 1963; and
-the Education Amendments of 1972;and
-Immigration Reform and Control Act of 1986,P.L. 99-603;
and all regulations applicable to these laws prohibiting discrimination because of race, color,
national origin, and, sex, religion and handicap, including Acquired Immune Deficiency
Syndrome (AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation
Act of 1973,as amended, cited above.
Included if 45 C.F.R. Part 74 Appendix G 9, which requires that affirmative steps be taken to
assure that small and minority businesses are utilized, when possible, as sources of supplies,
equipment, construction
and services. This assurance is given in consideration of and for the purpose of obtaining any and
all federal and/or state financial assistance.
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Contract No.: PY01/04-CWP-24
Any person who feels that s/he has been discriminated against has the right to file a complaint
either with the Colorado Department of Social Services or with the U.S. Department of Health and
Human Services,Office for Civil Rights.
8. Certifications
MYAT Contractor certifies that, at the time of entering into this Contract, it has currently in effect
all necessary licenses, approvals, insurance, etc. required to properly provide the services and/or
supplies covered by this contract.
9. Monitoring and Evaluation
The MYAT Contractor and Social Services agree that monitoring and evaluation of the
performance of this Agreement shall be conducted by the MYAT Contractor and Social Services.
The results of the monitoring and evaluation shall be provided to the Board of Weld County
Commissioners.
The MYAT Contractor shall permit Social Services, and any other duly authorized agent or
governmental agency, to monitor all activities conducted by the MYAT Contractor pursuant to the
terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or
appropriate, such program data, special analyses, on-site checking, formal audit examinations, or
any other reasonable procedures. All such monitoring shall be performed in a manner that will not
unduly interfere with agreement work.
10. Modification of Agreement
All modifications to this agreement shall be in writing and signed by both parties.
11. Remedies
The Director of Social Services or designee may exercise the following remedial actions should
s/he find the MYAT Contractor substantially failed to satisfy the scope of work found in this
Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or
improper activities or inaction by the MYAT Contractor. These remedial actions are as follows:
a. Withhold payment to the MYAT Contractor until the necessary services or corrections in
performance are satisfactorily completed;
b. Deny payment or recover reimbursement for those services or deliverables which have
not been performed and which due to circumstances caused by the MYAT Contractor
cannot be performed
or if performed would be of no value to the Social Services. Denial of the amount of
payment shall be reasonably related to the amount of work or deliverables lost to Social
Services;
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Contract No.: PY01/04-CWP-24
c. Incorrect payment to the MYAT Contractor due to omission, error, fraud, and/or
defalcation shall be recovered from MYAT Contractor by deduction from subsequent
payments under this Agreement or other agreements between Social Services and the
MYAT Contractor, or by social Services as a debt due to Social Services or otherwise as
provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in writing a
new or substitute representative(s):
For Social Services: For Human Services:
Mark Lindquist,Manager 2 Linda Perez,Director, Employment Services
Name Title Name Title
For North Range: For Island Grove:
Dr.Wayne Maxwell,Executive Director B. J.Dean,Executive Director_
Name Title Name Title
For District Attorney:
Al Dominguez,District Attorney
Name Title
13. Notice
All notices required to be given by the parties hereunder shall be given by certified or registered
mail to the individuals at the addresses set forth below. Either party may from time to time
designate in writing a substitute person(s)or address to whom such notices shall be sent:
To: Social Services: To: Human Services:
Judy A. Griego,Director Walter J. Speckman,Executive Director
P.O.Box A P.O. Box 1805
Greeley, CO 80632 Greeley,CO 80632
To: North Range: To: Island Grove:
Dr.Wayne Maxwell, Executive Director B.J.Dean,Executive Director
1306 11th Avenue 1140 M. Street
Greeley, CO 80632 Greeley,CO 80632
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Contract No.: PY01/04-CWP-24
To: District Attorney:
Al Dominguez,District Attorney
P.O. Box 1167
Greeley, CO 80632
14. Litigation
The MYAT Contractor shall promptly notify Social Services in the event that the MYAT
Contractor learns of any actual litigation in which it is a party defendant in a case, which involves
services provided under this Agreement. The MYAT Contractor, within five (5) calendar days
after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s) to the Social Services' Director. The term
"litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganization and/or foreclosure.
15. Termination
This Agreement may be terminated at any time by either party given thirty(30) days written notice
and is subject to the availability of funding.
16. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire understanding between
the parties with respect to the subject matter hereof, and may not be changed or modified except as
stated in Paragraph 10 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and
year first above wri
�Df/"
COUNTY OF WELD COLORADO,
ATTEST: BY AND THROUGH THE BOARD OF
Weld County Clerk to the Board 1g COUNTY COMMISSIONERS OF THE
F4/4 COUNTY OF WELD, ON BEHALF OF
reefi THE WELD COUNTY DIVISION
1561 rf + I OF HUMAN SERVICES, AND SITTING
t
e W ,9r AS THE BOARD OF SOCIAL SERVICES
By: fi / FOR THE WELD COUNTY
Deputy Clerk t ,bier : i DEPAR) NT OF SOCIAL SERVICES
2 BY:
APP VED ORM: David E. Long Chairm. • .r'--Tem
(06/26/2002)
C tyA rney
Page 7 of 11
Contract No.: PY01/04-CWP-24
APPROVED:
By:
APPROVED AS TO SUBSTANCE: Chair, Families, Youth and
Children Commission, Weld
County
BY: d ' APPRO A STANCE:
dy A. riego,Du ctor,j eld County
ep t of Soc. 1 Sery ces BY:
ate ` Speclanan, Executive
ir tor, Weld County Division of
uman Services
Page 8 of 11
Contract No.: PY01/04-CWP-24
SIGNED this 7 day of 1,4.-..4 2002.
DISTRICT ATTORNEY FOR THE 19TH
JUDICAL D
BY:
A Do ' Suez
Page 9 of 11
Contract No.: PY01/04-CWP-24
SIGNED this Z ' day of .J .gin t ,2002.
NORTH RANGE BEHAVIORIAL
HEALTH,INC. �
BY: 1044.7 e i 1l�" 49ctia(/o
Page 10 of 11
Contract No.: PY01/04-CWP-24
SIGNED this 2tl day of -Tun G ,2002.
ISLAND GROVE REGIONAL
TREATMENT CENTER,INC.
�/y BY: 'V y, aNCI
Page 11 of 11
Contract No.: PY01/04-CWP-24
EXHIBIT A
SCOPE Of'SERVICES
1. Scope of Services
A. Social Services administers and funds educational and training activities under the
Colorado Works Program, as described in 9CCR 2503-1, Section 3.600 of the Colorado
Department of Human Services' Staff Manual, and Section 6.030 of the Weld County
Department of Social Services Operations Manual. Social Services has determined that it
is appropriate and advisable to:
1) Develop and direct a pro-active approach to assist Social Services and the
community in meeting the needs of at-risk youth and their families in Weld
County by connecting or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering the Child
Welfare or Youth Corrections systems.
2) Establish a collaborative environment among the District Attorney through its
Juvenile Diversion Program,North Range,Human Services through its
Employment Services Program, and Island Grove in order to assist clients in
developing coping skills and strategies,which include developing appropriate
relationships with community resources
3) Establish a multi-phase approach to planning and development through a
Multidisciplinary Youth Assessment Team(MYAT)concept and system-wide
development that will include:
a. The planning and development of a community-wide system to meet
the needs of youth and families in conflict or in need of positive youth
development.
b. The development of specific treatment plans that incorporates access to
existing community services and the development of new service
alternatives to address the following four major areas:
Drug and alcohol issues including utilization of Detox, youth
services, education groups,support groups,Alcoholics
Anonymous,assessment and testing.
Mental Health issues including assessment, individual
treatment,medication evaluations,psychological evaluations.
Mediation/mentoring issues including family group
conferencing,mediation,parenting teen classes.
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Contract No.: PY01/04-CWP-24
Educational and employment issues including interfacing with
schools and facilitating extracurricular recreational activities.
c. The development of case management services including accepting the
assignment of specific cases for purposes of connecting services
outlined in the treatment plan for families and youth,reporting the
outcomes of such treatment plans, and identifying gaps, duplication,or
system modification needs.
4) Establish the Multidisciplinary Youth Assessment Team(MYAT)to be housed
at Weld County Department of Social Services in partnership with the MYAT
Contractors: Island Grove,District Attorney,North Range, and Human Services
including participation on the team, interviewing clients and making home
visits,as appropriate.
Social Services has the opportunity to invest, according to § 26-2-707.5, Colorado Works
resources in developing a MYAT program through a collaborative partnership in the
interest of positive youth development and the strengthening of families for eligible
Colorado Works Program youth and families.
B. The MYAT Contractors,which consists of Island Grove,District Attorney,North Range,
and Human Services,are committed in participating in planning phases to develop and
implement over a two-year period a multi-level and multi-system approach over a two-
year period. The approach would identify current services,better alternatives to
strengthen families,ways to develop youth including multi-cultural and language
alternatives, and system modifications or changes,if appropriate.
C. The MYAT Contractor would be unable to provide full participation to this project
without the start-up program development funds to be made available under this
Agreement. Resources from this Agreement will allow each MYAT Contractor to
provide various levels of expertise from its organization to meet the planning and
implementation needs for this project.
D. Social Services is utilizing a multi-phased approach to build a program that will address
the needs of at-risk youth and their families. The phases include:
1) Phase I—Year 1 (June 1,2002 through October 1,2002): Social Services will
develop and implement,along with the MYAT Contractors,detailed work flows
and plans to identify roles and responsibilities of each MYAT Contractor in
regards to ongoing planning and program development,the method(s)by which
to document full participation of MYAT Contractors,policies and procedures
regarding MYAT treatment and assessment sessions and processes,and policies
and procedures regarding the assignment of cases for case management
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Contract No.: PY01/04-CWP-24
including post-participation services. The evolving program will inventory
current resources administered by Social Services and MYAT Contractors and
from other community resources.
2) Phase II—Year 1 (October 1,2002 through June 30,2003): Social Services will
continue its development of the multi-systemic program including,as treatment
plans dictate, designing and developing additional services to best meet the
needs of youth and families in the program.
3) Phase III—Year 2(July 1,2003 through June 30,2004): Social Services will
finalize the development of the MYAT program,report on the outcomes of the
program, and to finalize an ongoing evaluation component.
2. Eligible Youth
A. Social Services shall be responsible for identifying and referring youth and their families
who are eligible for the project. The eligible youth and their families include:
1) Youth who are not involved with child welfare or juvenile justice system and are
aged ten through seventeen years of age;and
2) Youth and families experiencing conflicts regarding alcohol and drugs,suicidal
ideation,runaway behaviors, depression,truancy,and/or disobedience;and
3) Youth from families who are applicants of or receiving TANF,Medicaid,and
Food Stamps and have incomes below 185%of poverty level; or
4) Youth from families who are non-custodial parents and are unemployed or
underemployed and have incomes below 185%of poverty level;or
5) Youth from families who meet the eligibility standards under Sections 6.002.1,
D; Section 6.009.3; and Section 6.027.4,Weld County Department of Social
Services' Operations Manual.
B. The MYAT Contractor agrees to:
1) Assign the appropriate staff member(s)who will meet the various planning and
implementation needs of the project including: program development and
planning for the project;the development and implementation of the MYAT
Assessment process including providing recommendations to treatment plans;
and the development and implementation of case management services for
families and youth assigned including accepting assignment of up to a maximum
of 16 youth per month with an expected involvement of a three-month period,
excluding post-participation case management,as designed in Phase I.
2) Document that one FTE was provided to this project beginning July 1,2002,
through each of the phases as identified in the two-year project. Documentation
is only to reflect case management,planning&development,and consultation
costs and not direct treatment costs. Funding for this program is not to be used
to supplant existing agreements for services with Social Services by the MYAT
Contractor.
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Contract No.: PY01/04-CWP-24
3. Role of Social Services
A. Social Services will administer, organize the planning and implementation,provide
written policies as approved by the Board of county Commissioners, and document the
outcomes of the project.
B. Social Services has agreed to accept the final responsibility,both fiscally and
administratively,in developing and implementing the multi-systemic program.
C. Social Services has assigned the Youth in Conflict Ongoing Manager 2 to assist in the
development and implementation of the assessment team and assignment of cases for
MYAT Contractors.
D. Social Services will be responsible in the identification and referral of youth and families
the MYAT Assessment Team, and assignment of cases to MYAT Contractors.
E. Social Services will manage biweekly meetings to be held between contracted employees
and the Youth in Conflict Ongoing Manager 2.
F. Social Services will provide office space appropriate for one(1)FTE, at no cost of the
MYAT Contractor,at the Annex building of Social Services,through an appropriate
Lease Agreement with the MYAT Contractor.
G. Social Services will administer and provide funding,which is not incorporated as part of
this Agreement,of$60,000 during Phase I and II of the project, and$60,000 for Phase III
of the project to authorize payment of services, which are not duplicative of existing
community resources, identified as a result of the MYAT recommended treatment plan
options.
H. Social Services will manage the quarterly meetings, or as required, among the policy
makers of each MYAT Contractor to assess outcomes and future development of the
system.
4. Roles of MYAT Contractor
A. MYAT Contractor agrees to participate in the four functions of the project as follows:
1) As a policy and program developer and planning partner for the project
2) As a member of MYAT to develop appropriate treatment plans for youth and
families.
3) As a case manager to provide intervention,connection skills for program
services,and post-participation services,as appropriate and recommended by
MYAT.
4) As a community resource for appropriate services,including Medicaid services,
to meet the requirements of treatment plans.
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Contract No.: PY01/04-CWP-24
B. The MYAT Contractor agrees to commit One(1)FTE through each phase of the project
ending June 30, 2004,in order to fully develop and implement the program.
C. The MYAT Contractor will directly supervise and manage its employee(s)assigned by
the MYAT Contractor in order to meet the 1 FTE participation requirement.
D. The MYAT Contractor agrees to assign staff to be housed at the Department according to
lease provisions provided.
5. Weld County Families,Youth,and Children Commission:
Social Services and the MYAT Contractor agree to assign oversight responsibilities to the Weld
County Families,Youth, and Children's(FYC)Commission to evaluate the implementation of the
MYAT program.
At a minimum,the FYC Commission will document and review, at least at the end of each phase:
A. If the project successfully reduced the number of open cases in the child welfare system
or adjudicated youth in the juvenile justice system.
B. If the project successfully reduced high cost services, such as out-of-home placement,
detention, or DYC Commitment.
C. If the project successfully re-focused resources within Social Services and the MYAT
Contractor to continue the MYAT project.
D. If the project successfully developed a better system design to meet the needs of the
youth and families in regards and,at a minimum,to:
1) Keep families together through a better utilization of existing community
resources to avoid the opening of a case in the child welfare and juvenile justice
systems.
2) Graduate youth from school or GED,if appropriate.
3) Affect positively wage gains for youth.
4) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
E. If the project successfully reduced the number of minority youth entering the child
welfare and adjudicated as a youth offender.
•
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Contract No.: PY01/04-CWP-24
EXHIBIT B
PAYMENT SCHEDULE
1. Method of Payment
Expenses incurred by the MYAT Contractor,in association with said project prior to the term of
the Agreement,are not eligible Social Services expenditures and shall not be reimbursed by Social
Services.
Payment pursuant to this Contract,if Weld County funds,whether in whole or in part,is subject to
and contingent upon the continuing availability of Weld County funds for the purposes hereof. In
the event that said funds,or any part thereof,become unavailable as determined by Social
Services, Social Services may immediately terminate this Contract or amend it accordingly.
2. Overall Cost of the Two-Year Start-up Plan and Start-up Fee Assessment
Social Services agrees to pay each MYAT Contractor an amount not to exceed an$80,000 fee for
a period ending June 30,2002,to pay for a portion of the start-up development under the two-year
phase-in plan.
If the MYAT Contractor is not able to meet the full participation needs of the project,the MYAT
Contractor agrees to return to Social Services a proportional cash amount of the award as follows:
A. If the MYAT Contractor is not able document full participation in Phase I and II of the
project by June 30, 2003,the MYAT Contractor will return$40,000 to Social Services.
B. If the MYAT Contractor is not able to document full participation in Phase III of the
project,by June 30,2004,the MYAT Contractor will return$40,000 to Social Services.
3. Billing
The MYAT Contractor agrees to bill Social Services for start-up costs prior to June 30,2002.
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Contract No.: PY01/04-CWP-24
EXHIBIT C
ASSURANCES
The MYAT Contractor agrees it is an independent MYAT Contractor and that its officers and
employees do not become employees of Weld County, nor are they entitled to any employee
benefits as Weld County employees,as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or omissions of
MYAT Contractor or its employees,volunteers, or agents while performing duties as described in
this Agreement. MYAT Contractor shall indemnify, defend, and hold harmless Weld County,the
Board of County Commissioners of Weld County, its employees, volunteers, and agents. The
MYAT Contractor shall provide adequate liability and worker's compensation insurance for all its
employees, volunteers,and agents engaged in the performance of the Agreement upon request, the
MYAT Contractor shall provide Social Services with the acceptable evidence that such coverage
is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess, nor shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of
Weld,State of Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Agreement
and each and every section, subsection, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections,paragraphs, sentences, clauses,
or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest,direct or indirect, in the approved Agreement or the proceeds thereof
7. The MYAT Contractor assures that they will comply with the Title VI of the Civil Rights Act of
1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under this approved Agreement.
8. The MYAT Contractor assures that sufficient, auditable,and otherwise adequate records that will
provide accurate, current,separate,and complete disclosure of the status of the funds received
under the Agreement are maintained for three(3)years or the completion and resolution of an
audit. Such records shall be
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Contract No.: PY01/04-CWP-24
sufficient to allow authorized local,Federal,and State auditors and representatives to audit and
monitor the MYAT Contractor.
9. All such records, documents, communications, and other materials shall be the property of Social
Services and shall be maintained by the MYAT Contractor, in a central location and custodian, in
behalf of Social Services, for a period of four (4)years from the date of final payment under this
Contract, or for such further period as may be necessary to resolve any matters which may be
pending, or until an audit has been completed with the following qualification: If an audit by or
on behalf of the federal and/or state government has begun but is not completed at the end of the
four (4) year period, or if audit findings have not been resolved after a four (4) year period, the
materials shall be retained until the resolution of the audit finding.
10. The MYAT Contractor assures that authorized local, federal and state auditors and representatives
shall, during business hours, have access to inspect any copy records, and shall be allowed to
monitor and review through on-site visits, all contract activities, supported with funds under this
Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that
monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate
funding sources. The results of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The MYAT Contractor of Social Services may not assign any of its
rights or obligations hereunder without the prior written consent of both parties.
12. The MYAT Contractor certifies that Federal appropriated funds have not been paid or will be paid,
by or on behalf of the MYAT Contractor,to any person for influencing or attempting to influence
an officer or employee of an agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of any Federal contract,
the making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract,loan, grant,or cooperative agreement.
13. The MYAT Contractor assures that it will fully comply with the Colorado Works Program
regulations promulgated, and all other applicable federal and state laws, rules and regulations.
The MYAT Contractor understands that the source of funds to be used under this Agreement is:
Colorado Works Program.
14. The MYAT Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a federal department or agency.
b. Have not, within a three-year period of preceding this Agreement, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
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in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or
destruction of records,making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph 11(b)of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions(federal, state,and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a MYAT Contractor with
Social Services when the MYAT Contractor also maintains a relationship with a third party and
the two relationships are in opposition. In order to create the appearance of a conflict of interest,it
is not necessary for the MYAT Contractor to gain from knowledge of these opposing interests. It
is only necessary that the MYAT Contractor know that the two relationships are in opposition.
During the term of the Contract the MYAT Contractor shall not enter any third party relationship
that gives the appearance of creating a conflict of interest. Upon learning of an existing
appearance of a conflict of interest situation, the MYAT Contractor shall submit to Social
Services, a full disclosure statement setting forth the details that create the appearance of a conflict
of interest. Failure to promptly submit a disclosure statement required by this paragraph shall
constitute grounds for Social Services' termination, for cause, of its contract with the MYAT
Contractor.
16. MYAT Contractor shall protect the confidentiality of all applicant records and other materials that
are maintained in accordance with this Contract. Except for purposes directly connected the
administration of the Child Protection, no information about or obtained from any
applicant/recipient in possession of MYAT Contractor shall be disclosed in a form identifiable
with the applicant/recipient or a minor's parent or guardian. MYAT Contractor shall have written
policies governing access to, duplication and dissemination of, all such information. MYAT
Contractor shall advise its employees, agents and sub-MYAT Contractors, if any, that they are
subject to these confidentiality requirements. MYAT Contractor shall provide its employees,
agents, and sub-MYAT Contractors, if any, with a copy or written explanation of these
confidentiality requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's
research, development, trade secrets, business affairs, internal operations and management
procedures and those of its customers, clients or affiliates, but does not include information (1)
lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is
developed independently.
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Contract No.: PY01/04-CWP-24
Neither party shall use or disclose directly or indirectly without prior written authorization any
proprietary information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by the MYAT Contractor in the course of
providing services under this Contract will be accorded at least the same precautions as are
employed by the MYAT Contractor for similar information in the course of its own business.
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