HomeMy WebLinkAbout20021087.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Revision to Section 6.000, Colorado
Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Revision to Section 6.000,
Colorado Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of April, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, OLO DO
ATTEST: �� / $ E l jit �'t c
���"��/ G �n Vaa', Chair
Weld County Clerk to t
7r2`
David E. Lo",, Pro-Te
BY:
Deputy Clerk to the B?
M. J. -He
APPRO D ASJ]'OL % Y ri‘ L
• li H. Jerke
nty' t ,
R bert D. Masden
Date of signature: 57
2002-1087
�— SS0029
00 ]J
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
111
C Child Support(970)352-6933
COLORADO MEMORANDUM
TO: Glenn Vaad, Chair Date: April 25, 2002
Board of County Commissioners
FR: Judy A. Greigo, Director, Social Services tdi £L- gilt:
RE: Revisions to Section 6.000 Colorado Works in eld County and
Child Care Policies and Procedures, Weld County Department of
Social Services Operations Manual
Enclosed for Board approval is a revision to Section 6.000, Colorado Works in Weld
County and Child Care Policies and Procedures, Weld county Department of Social
Services Operations Manual.
The major revision is to Child Care Provider Rates, Section 6.014.2. This section
reflects the 4% increases in child care provider rates, which will become effective July 1,
2002. With this increase, the Department anticipates a yearly expenditure of$4,558,844,
which will be covered by Child Care Block Grant Funds, Colorado Works (TANF) direct
coding, and Colorado Works (TANF) transfers from the allocation and reserves.
Children under Children over
the age of two the age of two
Full-Time Part-Time Full-Time Part-Time
Licensed Centers $28.34 $15.59 $23.14 $12.73
Licensed Homes 18.98 10.44 17.42 9.58
Exempt/Unlicensed care: 11.44 6.29 10.14 5.58
If you have any questions, please telephone me at extension 6510.
;;2c — O29
Colorado Works in Weld County and Child Care Policies and Procedures
6.014.2 Child Care Provider Rates
Revised 5/02
Effective July 1, 2002, Child Care Provider rates will be as follows:
Children under Children over
the age of two the age of two
Full-Time Part-Time Full-Time Part-Time
Licensed Centers $ 28.34 $15.59 $23.14 $12.73
Licensed Homes 18.98 10.44 17.42 9.58
Exempt/Unlicensed care: 11.44 6.29 10.14 5.58
6.014.3 Registration,Activity and Transportation
Added 3/98
The Department pays registration, activity, and transportation fees only to licensed child
care facilities. Providers must also charge private-pay families these same fees if they are
going to charge the Department of Social Services.
6.014.31 Absences, Holidays, and Holds
Added 3/98
Revised 4/02 The Department pays the authorized full-rime and part-time rate to licensed child
providers for absences,holidays, and holds on behalf of eligible families according to the
rules set forth in this section.
A. Absences
The Department pays for up to five(5)absences per month per child in care if the
child care provider meets all of the following conditions:
1. The child care provider charges such fees to all parents served by the
provider; and
2. The Child Care Fiscal Agreement contains the provider's policy on absences.
3. An exception to the five-absence limit will be made if the client provides a
verifiable medical reason and is approved by the Department's Child Care
Manager or designee.
B. Holidays
The Department pays for Holidays based upon the following conditions:
1. The care is a typical unit of care established by the Depai t,nent; and
2. Holidays are: New Year's Day, Memorial Day, Independence Day, Labor
Day,Thanksgiving Day, and Christmas Day; and
3. The provider is closed on the Holiday when the child would normally be
scheduled to be in care.
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Colorado Works in Weld County and Child Care Policies and Procedures
C. Holds
The Department pays, under a limited number of circumstances, to hold a child's slot
for a maximum of thirty(30) days when a parent is between eligible activities,
according to the following conditions and rules:
1. When there is a disruption in care and the family is at risk of losing child care
placements; and
2. The hold is pre-approved, by the Child Care Supervisor, or designee, prior to the
scheduled care; and
3. The hold is for: educational and vocational break, maternity leave, emergency
medical and non-elective surgery for the child as well as parent, and breaks in
employment when one job ends and the other job begins; and
4. The hold is not used for purposes of absences as defined in 6.014.31, A; and
5. The hold is not for purposes of: temporary employment, elective surgeries,
incarceration of parent, "termination penalties"as imposed by the provider, non-
custodial parent visitation, and summer break.
6.014.32 Registration,Activity, and Transportation Fee
Added 3/98
Revised 9/99 The registration, activity, and transportation fees are combined into one daily rate with
the child care fee. Registration, activity, and transportation fees are pro-rated daily and
combined with the daily provider Child Care rate. An activity fee may not exceed$1.00
per day. A transportation fee may not exceed $2.00 per day. Effective January 1, 2000.
The fees will be as follows
Prorate daily registration fee: $ .25
Prorate daily activity fee: $ 1.00
Prorate daily transportation fee: $ 2.00
Total daily rate: $ 3.25
6.014.33 20% Rule
Added 3/98
Working families enrolled in the Low-Income component of CCAP are not required to
earn at least 20%more than what the county pays in child care costs when their first six-
month redertmination of eligibility is calculated. Effective February 1, 1998.
6.014.34 Immunizations
Added 6/99 Families will be required to provide current immunization records within 30 days of the
date of application for the Low-Income program and annually with redeterminations.
Failure to provide these records would result in denial or termination of benefits.
Colorado Works in Weld County and Child Care Policies and Procedures
6.014.4 Unrelated Individual
Added 8/01 An unrelated individual living in the home of a Low Income Child Care recipient is
determined to be taking the place of a natural parent and providing financial support to the
household if such circumstances are verified in writing by the recipient and the unrelated
individual.
A Statement Regarding Support and Parental Role form(Exhibit N) will be obtained at
the time a new application is completed or a redetermination is processed when a recipient
declares an unrelated adult is residing in the home. In the event of a recipient transitioning
from TANF to CCCAP as a result of employment or training, the statement will be signed
at the time the CCCAP Client Responsibility Agreement is obtained.
6.014.5 Post Secondary Education
Added 8/01 Low Income Child Care assistance is available for clients for a period of 24 months of
post secondary and vocational or technical education programs. Post secondary education
is limited to course work for associate's degrees or acquisition of first bachelor's degree.
In addition to the months of assistance available for post secondary and vocational or
technical training, six(6)months of assistance is allowable for GED,high school diploma,
English as a Second Language, or adult basic education. A maximum number of months
allowed by the county for post secondary, vocational and technical education, plus the
allowable six (6) months is available for each client.
6.014.6 Provider Responsibilities
Added 4/02
Licensed Child Care Providers including Centers and Homes are required to maintain
sign-in and sign-out sheets to verify the daily attendance for eligible children. These
sign-in and sign-out sheets may be requested by the Department to assure payment
assurance of providers.
6.014.7 Department Monitoring
Added 4/02
The Department may periodically conduct random sample monitoring of Child Care
Providers by verifying payment requests to daily attendance source documents to assure
payment accuracy and program compliance.
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