HomeMy WebLinkAbout20023109 CONTRACT FOR ENGINEERING SERVICES
FOR
WELD COUNTY ROAD 51 N. of SH 52
THIS AGREEMENT, made and entered into this 25th day
of November , 2002, by and between the COUNTY OF WELD, of the State of
Colorado, with offices at 1111 H Street, P.O. Box 758, Greeley, Colorado, 80632, hereinafter
referred to as "County", and the professional consulting firm of Pickett Engineering, Inc., with
an office at 808 8`h St., Greeley, CO 80631, herein after referred to as "Engineer".
WITNESSETH:
THAT WHEREAS, the County has established a program of design and construction of
public improvements for a portion of Weld County Road 51 between SH 52 and I-76 Frontage
Road; and
WHEREAS, the County desires to obtain professional engineering services for the design
of public improvements related to the heretofore-mentioned project; and
WHEREAS, Engineer represents that they possess the necessary qualifications to
perform these services.
NOW, THEREFORE, for the consideration herein expressed, it is hereby agreed as
follows by and between the County and Engineer:
1. EMPLOYMENT OF ENGINEER
The County hereby agrees to engage Engineer and the Engineer hereby agrees to perform
the services hereinafter set forth.
2. PROJECT DESCRIPTION
The section of gravel roadway is approximately 2.3 miles in length and begins at State Hwy
52 and extends north to the I-76 frontage road. General engineering services to be provided
consist of Project Survey, Project Development, Preliminary Design, Final Design,
Preparation of Construction Plans, Project Special Provisions and Standard Specifications,
and Engineers Estimate.
2.1 Proiect Goals
Weld County has established the following design goals for the project:
2.1.1 Design a 32' wide roadway (12'-paved lanes, 4'-gravel shoulders, 3:1
minimum slopes, 60 mph design speed). Design variances may be
approved by Weld County at locations where it is not cost effective to meet
design standards.
2.1.2 Design adequate roadside drainage.
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2.1.3 Design safe, adequate, and economical waterway crossing structures along
the project including impacted irrigation facilities.
2.1.4 Design safe driveway and field intersections onto the new roadway.
2.2 Proiect Funding
The project is funded by Weld County and is not subject to the administration of
CDOT or FHWA. The consulting contract will be administered by the Weld County
Public Works Department.
2.3 Proiect Coordination
The Engineer will be required to coordinate his design activities with the following:
Weld County Public Works Department
CDOT
Local Landowners
Irrigation and Utility Companies
Local Developers
Burlington Northern& Santa Fe Railroad
2.4 Proiect Ownership
The Board of Weld County Commissioners shall be the Owner. The Owner's
Project Director is Frank B. Hempen, Jr., P.E., Director of Public Works/County
Engineer. The Owner's Project Manager is Wayne Howard, P.E.
2.5 Design Criteria
All work shall be in compliance with the following:
Roadway Design Manual. CDOT, latest edition;
Design Guide. Volume 1 AASHTO Chapters. CDOT
A Policy on Geometric Design of Highways and Streets. AASHTO, latest edition;
Standard Specifications for Road and Bridge Construction. CDOT, latest edition;
M & S Standards, CDOT, latest edition;
Uniform Manual of Traffic Control Devices, FHWA, latest edition;
Contract between Weld County and Engineer.
3. SCOPE OF SERVICES TO BE PROVIDED BY THE ENGINEER
Weld County will be required the services of an engineering firm to perform tasks
consisting of,but not limited to, the following:
3.1 Pre-Design Meeting
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The Engineer will attend Pre-Design meeting with Weld County to discuss the scope
of work, design parameters and identify the schedule of the project. The meeting
will be held at the Weld County Public Works Department located at 1111 H Street,
north side of Greeley, Colorado.
3.2 Subsurface Exploration
The Consultant is responsible for a pavement design analysis. All work required to
complete the pavement design shall be included.
3.3 Survey
The Consultant is responsible for all topographic and boundary survey required for
the design and ROW acquisition of the project. Sufficient Section Corner and
Quarter Section Corners shall be found to properly determine the location of any
parcel bordering on or touching the survey corridor and sufficient survey
information to allow the County to describe any additional ROW required. It is the
Surveyors responsibility to make a diligent search for aliquot corners within the
scope of work. All missing aliquot corners required by this scope of work shall be
set per C.R.S. Title 38, Article 50 thru 53. All Section Corners, Quarter Section
Corners and Sixteenth Section Corners shall be identified and described on the map
as to what was found or set. The County shall notify landowners of upcoming
project. The Consultant will secure signatures on Right to Enter on forms provided
by County.
3.4 Utility Coordination
Utilities shall be identified and located on topographic survey map. The consultant
shall determine impact of project on identified utilities and report adjustments, if
any. The County will contact all utilities involved regarding the project and meet
with utilities at project site to discuss impacts and resolve relocation problems.
3.5 Preliminary Hvdroloav and Hydraulic Design
Obtain historical data.
Determine precipitation, runoff,peak flows and frequency.
Determine water surface profile and perform hydraulic analysis.
Determine size and skew of culverts based upon current design guidelines.
Determine irrigation facility requirements and impacts.
3.6 Preliminary Roadway Design
Design horizontal and vertical alignments.
Determine roadway typical cross sections based upon Weld County criteria.
Plot roadway plan and profile on plan sheets.
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3.7 Preliminary Right-of-Way and Easements
Determine preliminary ROW and easements required from preliminary structure
design and roadway designs. Weld County will acquire all title work necessary for
ROW acquisition.
3.8 Permits
Determine if project will require any permits from other agencies. Weld County will
perform environmental permitting for the project. The Consultant shall work with
Weld County's environmental consultant and furnish required information to
perform environmental clearances. Environmental information shall be shown in the
plans.
3.9 Preliminary Design Meeting
Attend Preliminary Design meeting with Weld County to discuss progress and
preliminary design findings. A project cost estimate should be provided.
Provide Preliminary Plan sheets, which are to include:
Typical roadway cross sections
General layout of roadway plans and profiles
Preliminary structure layouts
3.10 Final Hydrology and Hydraulic Design
Review preliminary hydrology and hydraulic design and update in accordance with
preliminary design review including irrigation facility requirements.
3.11 Final Structure Design
Revise the preliminary structure design incorporating comments from the
preliminary design review and proceed with the final design.
3.12 Final Roadway Design
Revise the preliminary roadway design incorporating comments from preliminary
design review and proceed with the final design.
3.13 Final Right-of-Way and Easements
Include the limits of the existing right-of-way and new right-of-way, in the ROW
plans.
Include the limits of new easements in the ROW plans.
Incorporate the property owner names in the ROW plans.
Weld County will acquire additional ROW or easements deemed necessary.
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3.14 Utility Coordination
Subsequent to the preliminary design review, conflicts or adjustments shall be
coordinated with Weld County by the Engineer. Weld County will coordinate and
resolve all issues with utility owners.
3.15 Traffic Control Plan
Determine detour route and submit to Weld County for approval. Prepare traffic
control plan in accordance with The Manual on Uniform Traffic Control Devices or
CDOT's M & S Standards.
3.16 Final Plan Sheets and Submittals
Revise preliminary plan sheets to include changes from the preliminary design
review. The final plan sheets are to include, at a minimum, the following:
Title Sheet
Standard Plans List
Summary of approximate quantities
Roadway general notes, typical cross section, and miscellaneous details
Tabulations
Survey Control and ROW layout
Signing and Striping Plan
Traffic control plan
Roadway plan and profile
Stormwater Management Plan
Structure cross sections
Roadway cross sections
Compute final quantities based on final design with independent computations.
Compute total construction cost based on final quantities.
Write special provisions as required.
Submit copy of all design and quantity computations.
Submit final plan sheets, special provisions and independent computations of final
quantities for review and approval.
3.17 Completion of Desien Phase
Incorporate corrections to final plan sheets and special provisions in accordance with
the review as necessary.
Transmit 25 sets of the original drawings and specifications to Weld County.
The Consultant shall also transmit the final drawings and project specials to Weld
County in electronic format capable of being reproduced. (Scanned image files or
autocad files are acceptable.)
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3.18 Construction Phase
Review shop drawings, if any, and submit one copy to Weld County.
Provide consultation during construction.
4. COUNTY'S RESPONSIBILITIES
The County shall:
4.1 Provide the Engineer full information as to the County's requirements and existing
project related information previously mentioned or described herein.
4.2 The County shall receive and examine documents submitted by the Engineer,
interpret and define the County's policies, and render decisions and authorizations in
writing promptly to prevent unreasonable delay in the progress of the work.
4.3 Make available any and all information, requested by the Engineer, in existing
County files pertinent to the project site.
4.4 Furnish above services at the County's expense, in such a manner that the Engineer
may rely upon them in the performance of his services under this Agreement.
4.5 The County will perform the construction bidding process. The Engineer shall
furnish all project special provisions and standard specifications necessary for
project construction.
4.6 For the required design work and services described herein, the County agrees to pay
the Engineer, and the Engineer agrees to accept lump sum compensation as follows:
ITEM
Survey $18,760.00
Pavement Design S 5,000.00
Preliminary Engineering $21,900.00
Final Engineering $14.600.00
Project Management $ 3,500.00
TOTAL CONTRACT $ 63,760.00
All invoices shall be submitted by the Engineer to the County for payment
pursuant to the terms of the contract. Upon approval thereof, the County will pay
the appropriate amount of each invoice to the Engineer within 30 days of receipt
of each invoice. Progress payments may be claimed on a monthly basis as the
percentage of the total lump sum fee that represents the ratio of work performed
during the month to the total amount of work.
5. TIME OF PERFORMANCE
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Engineer agrees to begin Work on the date agreed upon during the Pre-Design
Meeting or of the date of the Pre-Design Meeting and said date shall be the date
upon which all contract time counts for completion of the Work shall be based.
The Engineer shall furnish completed final plans, special provisions and estimates
for the project within 120 calendar days from the date as indicated above, exclusive
of all days lost for review and approval by the County. All days lost for review shall
be documented by the Engineer and submitted to the County for consideration.
For each calendar day that the Work specified above is incomplete after the time
specified or as adjusted by approved change order, a sum of $200.00 per calendar
day may be deducted from moneys due to the Engineer as liquidated damages. This
sum is fixed and agreed upon between the County and Engineer because the actual
loss to the County and to the public caused by delay in completion will be
impractical and extremely difficult to ascertain and determine.
6. TERMINATION OF AGREEMENT
The Agreement may be terminated for cause by the County or Engineer upon fifteen
(15) days written notice. In the event of termination, Engineer shall be paid for
services performed to termination date as mutually determined by County and
Engineer.
7. CHANGE OR EXTRA WORK
In the event the County shall require changes in the Scope of Work to be performed,
which said changes cause an increase or decrease in the Engineer's total lump sum
fee, the Engineer shall be compensated as mutually agreed upon by and among the
County and Engineer. Any claim by the Engineer for compensation must be made in
writing prior to performance of any changed work or services.
8. INSURANCE
The Engineer shall carry the following minimum amounts of insurance:
(1) Workmen's Compensation in statutory limits
(2) Comprehensive General and Automobile Liability Policy for amounts not
less than:
Bodily Iniury
Each person $150,000
Each Accident $600,000
Pronertv Dama2e
Each Accident $150,000
Aggregate $600,000
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(3) Architect's and/or Engineers' Professional Liability Policy for amounts not
less than $600,000 aggregate
Said insurance shall be maintained in full force and effect during the term of this
contract and for two (2) calendar years thereafter. Certificates showing the
engineering firm is carrying the above-described insurance shall be furnished to
the County prior to commencement of the work.
Said insurance shall include as an additional named insured, Weld County,
Colorado, by and through the Board of Weld County Commissioners, including
its agents and employees.
9. VENUE
This transaction shall be governed by the laws of the State of Colorado.
10. NON-DISCRIMINATION
The Engineer shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge from employment or refuse to hire any individual because of their
race, color, religion, sex, national origin, disability, age, or marital status.
To discriminate against any individual in terms, conditions, privileges or
employment because of their race, color, religion, sex, national origin, disability,
age, or marital status.
11. BENEFITS
The Engineer, as an independent contractor, its agents or employees, will receive
no benefits directly or indirectly that accrue to County employees, in the
performance of this contract.
12. OWNERSHIP OF ENGINEERING DOCUMENTS
All plans, specifications, estimates, and miscellaneous items purported to
contribute to the completeness of the work shall be delivered to and become the
property of the County. The Engineer will retain reproducible copies of plans.
Basic notes, drawings, charges, computations and other data prepared hereunder
hall be made available to the County upon request.
All documents, including drawings and specifications prepared by the Engineer
pursuant to the Agreement, are instruments of services in respect to the project.
They are not intended or represented to be suitable for reuse by County or others
on extensions of the project or on any other project. Any reuse without written
verification or adaptation by Engineer for the specific purpose intended will be at
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County's sole risk without liability or legal exposure to Engineer and the County
shall indemnify and hold harmless the Engineer from all claims, damages, losses
and expenses including attorney's fees arising out of, or resulting there from. Any
such verification or adaptation will entitle Engineer to further compensation at
rates to be agreed upon by County and Engineer.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement, each of which shall be deemed an original on the date
first written above.
COUNTY OF WELD, STATE OF ENGINEER
COLORADO, by and through the Board
of County Commissioners of Weld County
By: '�\ By: L
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Glenn aad, r��`
Name:
Date 11/25/2002 /j� + ,
Title: ('Q4G� Yea)
(Seal)
ATTEST: Address: 8 Qg
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By n. 1 r.. ^.. /DeputyClerk to the B A
(SEAL)
ATTEST:
Name: A , ✓ n
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Title: UN" G?. hiO--r\- O{-
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MEMORANDUM
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Board DATE: Nov. 18, 2002
Il
Hempen, Jr., P.E.
Director of Public Works/County Engineer VI C SUBJECT: Item for Chair's Signature
COLORADO
Please submit the enclosed documents for the Chair's signature.
Contract with Pickett Engineering, Inc. for engineering services for WCR 51 north of State
Highway 52.
Enclosed are two original contracts. Please send an executed copy to Wayne Howard at
Public Works.
The appropriate documentation is attached.
Enclosures
pc: Wayne Howard, Project Manager
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