HomeMy WebLinkAbout20030203 MOTOR VEHICLE
(CONTINUED)
1000 - 11300
OBJECTIVES: 1)Provide helpful and efficient statutory services to the public. 2)Minimize the time
it takes for the public to obtain motor vehicle licenses.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
2001 2002 2003
Work Outputs
*Number of titles/registrations issued 294,019 310,000 330,000
FORT LUPTON BRANCH OFFICE:
Number of marriage licenses issued 179 200 260
DEL CAMINO BRANCH OFFICE:
Number of marriage licenses issued N/A 60 120
Efficiency Measures
FTE's per 10,000/capita - DMV .1611 .1777 .1806
Per capita cost $5.37 $6.01 $6.53
Number of titles/registrations issued per FTE 9801 10,333 11,000
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. The added workload
and the need for supervision in both branch offices appears to justify the additional 0.5 FTE Office
Tech. Other increases are also justified with the increased volume of activity.
BOARD ACTION: Board approved the budget as recommended, including the additional 0.5 FTE
Office Technician.
115
2003-0203
Pr verse,-
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: TREASURER
BUDGET UNIT TITLE AND NUMBER: Treasurer -- 1000-12100
DEPARTMENT DESCRIPTION: The Weld County Treasurer takes custody of county funds,such
as collecting taxes and disbursing funds collected for the state, county school districts,
municipalities and special districts. The Treasurer deposits county funds in banks in the county,
and invests reserve funds as allowed by statute and approved by the Board of Commissioners.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 408,804 $ 473,663 $ 448,328 $ 418,628
Supplies 32,682 24,560 28,044 28,044
Purchased Services 164,626 102,900 168,200 168,200
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 606,112 $ 601,123 $ 644,572 $ 614,872
Revenue 944,322 830,000 930,000 930,000
Net County Cost $ -338,210 $ -228,877 $ -285,428 $ -315,128
Budget Positions 10 11.5 10.5 10.5
SUMMARY OF CHANGES: The budget reflects the organizational impact of the restructuring of
the Treasurer's Office with the Treasurer's position no longer being an elected office as of
January 1, 2003. The Director of Finance and Administration will assume the supervision of the
Treasurer's Office. The Accountant I position has been reduced to .5 FTE. In addition, a mid-year
0.5 FTE clerical position was added to monitor and work on tax collections from special mobile
equipment, at a cost of $13,502. It is anticipated that this position will generate added tax
collection and compliance with the State regulations for special mobile equipment in the county.
Other increases include added costs for the increased volume of parcels for tax collection in the
county, increased postage rates, phone costs, and banking fees. The added banking fees of
$45,000 were formerly offsets to the interest revenues. They are now broken out as fees to better
show the costs for banking services. Treasurer's fees are up $100,000 due to additional tax
collections and transaction volume. Final budget adjustments include a decrease in salaries of
$29,700.
116
TREASURER
(CONTINUED)
1000-12100
OBJECTIVES: 1)To efficiently and effectively collect taxes and to pass through funds to the state,
school districts, special districts, municipalities, and county; 2) To assure the greatest security of
principal for investments with a reasonable return on funds invested; 3) To maintain rapport with
all agencies and all constituents of the county; 4) To make a maximum effort to collect on
bankruptcies; 5)To print and process tax notices more efficiently; 6)To enhance internal controls
by providing for improved separation of duties within the office.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Property Tax Collected $184.1 M $187.0M $194.0M
Miscellaneous Revenue Collected $28.0M $29.4M $31M
Investments $65 M $70M $75 M
Efficiency Measures
FTE's per 10,000/capita .555 .611 .583
Per capita expenditure $3.37 $3.34 $3.42
Effectiveness Measures (desired results)
Investment Interest Percent 4.25% 3.25% 3.5%
Property Tax Percent Collected 99.71% 99.5% 99.5%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the organizational
restructuring plan for the appointed Treasurer's Office and funding level. Final budget will be
adjusted by$53,776 to accommodate final organization approved by the Board. The Treasurer will
work with the Clerk and Recorder and Assessor to attempt to begin providing Treasurer's Office
services at the Southwest Weld Administrative Office. No additional funds are included in the 2003
budget in hopes of doing this with existing staff within the three offices through a cooperative effort.
BOARD ACTION: Board approved the reorganization option of placing the Treasurer's Office
under Finance and Administration and combining the Controller and Treasurer positions. The
structure has a total cost savings of $97,166. The Treasurer's Office will work with other
departments in the Southwest Weld Administration Building to add Treasurer's Office services at
that location without adding additional staff in 2003.
117
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: ASSESSOR'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Assessor's Office -- 1000-13100
DEPARTMENT DESCRIPTION: Discovers and lists all real and personal property in Weld County.
Maintains accurate public records including ownership history, parcel values and parcel maps.
Completes appraisals of all real and personal property using statutory mandates and mass
appraisal techniques. Completes statutory reports and certifications for Weld County taxing
authorities for use in the property tax system. Completes and delivers an accurate tax warrant to
the Treasurer for collection of property taxes.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,526,409 $ 1,709,121 $ 1,774,721 $ 1,865,763
Supplies 133,566 54,296 54,296 54,296
Purchased Services 213,734 186,300 192,300 192,300
Capital 0 0 0 0
Gross County Cost $ 1,873,709 $ 1,949,717 $ 2,021,317 $ 2,112,359
Revenue 78,056 50,000 51,000 51,000
Net County Cost $ 1,795,653 $ 1,899,717 $ 1,970,317 $ 2,061,359
Budget Positions 37 40 41 41
SUMMARY OF CHANGES: The Assessor has requested one additional Data Collector($32,615),
for a total of four, due to the continued construction growth in Weld County. The Assessor is
proposing to move the clerical staff of the Natural Resources/Personal Property Division out of
Administration and put it under the Appraisal Section. As a result, he wants to upgrade the three
clerical positions in this division to appraisers at a cost of $32,985. This request to upgrade the
staff to appraisers is not recommended at the level requested. The only other line item to change
is postage, which is up $6,000 due to the postage rate hike and the volume of mailings for the
reappraisal year in 2003. Final budget adjustments include an increase in salaries of$111,613.
OBJECTIVES: 1) Discover, list and value all new parcels and new construction in Weld County;
2) Maintain accurate and timely ownership and parcel information; 3) Inspect and inventory 10
percent of existing buildings in order to improve the accuracy and fairness of property valuations;
4) Complete the reappraisal of all property for the 2003 reappraisal; 5) Use technology to improve
accuracy and efficiency; 6) Administer the Homestead Exemption for Seniors 7) Complete and
deliver an accurate tax warrant to the Treasurer for collection.
118
ASSESSOR
(CONTINUED)
1000-13100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of parcels (including personal 140,650 150,787 159,672
property and SA)
Telephone Calls Answered 56,800 57,800 58,000
Number of administrative updates to 102,000 130,000 130,000
database
Number of walk-ins requesting assistance 4,000 4,300 5,000
Number of Property Inspections 7,000 7,400 8,500
Sales Verification 13,380 14,000 13,500
Efficiency Measures
FTE's per 10,000/capita .206 .222 .228
Per capita cost (county support) $9.98 $10.55 $11.45
Cost per parcel $13.29 $12.60 $12.91
Parcels Per FTE 3,516 3,769 3,894
Effectiveness Measures(desired results)
Deed Processing Time (days) 90 60 45
Requests for Information per FTE 1,520 1,552 1,536
Percent of Properties Site Reviewed 5% 5% 5%
Assessment Levels compared to market 100% 100% 100%
value
FINANCE/ADMINISTRATION RECOMMENDATION: Everything in the requested budget is
recommended, except the upgrade to higher appraiser classifications for the three positions in the
Natural Resources/Personal Property Division, because of a transfer to the Appraisal Section. The
level originally requested for the positions is not recommended. However, Personnel and Finance
concur the positions should be Appraiser positions, but at a lower level. The lead worker is
recommended at the Appraiser III level (Grade 30), and the two other clerical positions are
recommended at the Appraiser I level (Grade 19). The total cost of the three upgrades is$12,414.
The Assessor is agreeable to lower classifications.
BOARD ACTION: The Board approved the additional Data Collector position and the three
upgrades of the Natural Resources/Personal Property Division positions. The lead worker will be
an Appraiser III at Grade 30, and the other two positions will be Appraiser I positions at Grade 19.
All other items were approved as recommended.
119
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COUNTY COUNCIL
BUDGET UNIT TITLE AND NUMBER: County Council -- 1000-14100
DEPARTMENT DESCRIPTION: Weld County's Home Rule Charter provides for a five member
unsalaried County Council chosen in non-partisan elections. Major responsibilities of the Council
are setting salaries of all elected officials, filling vacancies in the Board of County Commissioners,
reviewing county government and making periodic reports to the citizens, and authorizing an
increased levy in ad valorem taxes if requested by the County Commissioners.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 8,732 $ 14,705 $ 14,705 $ 14,589
Supplies 167 400 400 400
Purchased Services 2,968 11,720 11,720 11,720
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 11,867 $ 26,825 $ 26,825 $ 26,709
Revenue 0 0 0 0
Net County Cost $ 11,867 $ 26,825 $ 26,825 $ 26,709
Budget Positions 1 PT 1 PT 1 PT 1 PT
SUMMARY OF CHANGES: Final budget adjustments include a decrease in salaries of$116.
OBJECTIVES: 1) Comply with various responsibilities as outlined by the Home Rule Charter,
responding to situations as they arise; 2) Conduct performance audits of county departments as
determined to be necessary; 3) Investigate policies and procedures of county government and
make reports to the people of Weld County of the findings by County Council; 4) Increase
accessibility to Weld County citizens by continuing to conduct Council business during regularly
scheduled meetings in outlying communities, encouraging opportunities for dialogue with County
residents.
120
COUNTY COUNCIL
(CONTINUED)
1000-14100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10,000/capita .0555 PT .0555 PT .0555 PT
Per capita cost (county support) $0.0678 $0.1381 $0.1484
Effectiveness Measures (desired results)
Respond to public concerns 100% 100% 100%
Comply with Home Rule Charter
requirements 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
121
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123
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY
BUDGET UNIT TITLE AND NUMBER: District Attorney -- 1000-15100
DEPARTMENT DESCRIPTION: Prosecutes crimes upon complaints of citizens or investigation
and complaint of law enforcement agencies;answers all criminal complaints of the people;handles
such civil matters as juvenile actions, and non-support actions; serves as attorney for all county
officers except the County Commissioners; handles consumer fraud and welfare fraud complaints.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,241,898 $ 2,457,494 $ 2,571,898 $ 2,735,655
Supplies 37,265 42,000 42,000 42,000
Purchased Services 193,641 164,623 188,294 188,294
Fixed Charges 24,939 37,699 37,699 37,699
Capital 10,560 0 0 0
Gross County Cost $ 2,508,303 $ 2,701,816 $ 2,839,891 $ 3,003,648
Revenue 114,027 96,600 96,600 96,600
Net County Cost $ 2,394,276 $ 2,605,216 $ 2,743,291 $ 2,907,048
Budget Positions 41.25 43.25 45.25 45.25
SUMMARY OF CHANGES: Budget request includes one Office Technician III position ($33,466)
for the Juvenile District Court,and reclassification of an Office Technician III to Office Technician IV
($5,738). In addition, an additional Deputy DA III was approved mid-year due to the additional
District Court Judge being added for criminal cases ($75,200). The budget also has increases in
Colorado District Attorney's Council fees ($3,276) for the DA's computer system, increases in
training expenses ($3,000), and depreciation on new vehicles ($13,395). Revenues are
unchanged. Final budget adjustments include an increase in salaries of$163,757.
OBJECTIVES: Prosecute cases as indicated below in workload measures.
124
DISTRICT ATTORNEY
(CONTINUED)
1000-15100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of open cases as of end-of-quarter 13,000 13,000 16,000
Number of cases opened annually 20,000 20,000 19,000
Number of cases closed annually 22,000 22,000 19,000
Efficiency Measures
FTE's per 10,000/capita .44 .42 .40
Per capita cost (county support) $13.30 $14.48 $16.15
Effectiveness Measures (desired results)
Number of convictions for crimes of violence 230 230 250
and habitual criminals
Number of Criminal and Juvenile trials 200 200 200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Board needs to
reaffirm the additional Deputy DA III which was approved mid-year. The additional Office Tech III
for Juvenile District Court is recommended due to caseload increases. The upgrade of the Office
Tech IV for the Juvenile Division is justified since the office has been moved to the West Annex,
and the clerical staff there does not have a designated lead worker at the site. The other increases
all appear to be necessary.
BOARD ACTION: Board reaffirmed the additional Deputy DA position approved mid-year due to
the new District Court Judge. The Board approved the additional Office Technician position for the
Juvenile District Court. In addition,the upgrade of the Office Technician IV for the Juvenile Division
was approved. All other line items were approved as recommended.
125
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY
BUDGET UNIT TITLE AND NUMBER: Juvenile Diversion -- 1000-15200
DEPARTMENT DESCRIPTION: Reviews and recommends charges in juvenile cases to reduce
the juvenile caseloads for the Courts and Probation. Counseling component provides supervision,
counseling, apology letter to victim, restitution payments, community service hours, a variety of
groups offered and other services to juvenile offenders who would otherwise be prosecuted through
the Courts.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 263,008 $ 276,373 $ 316,373 $ 336,089
Supplies 5,015 5,050 5,300 5,300
Purchased Services 17,170 16,753 18,753 18,753
Fixed Charges 9,520 0 0 0
Contra Account 0 0 -40,000 -40,000
Gross County Cost $ 294,713 $ 298,176 $ 300,426 $ 320,142
Revenue 91,795 73,421 43,410 16,500
Net County Cost $ 202,918 $ 224,755 $ 257,016 $ 303,642
Budget Positions 6 6 7 7
SUMMARY OF CHANGES: The Division of Criminal Justice Grant,which funded salaries for two
Community Counselor III positions ($64,321), was cut by the Governor effective June 30, 2002.
Program fees (revenue) will generate $11,250 toward salary costs. Half of the grant revenue
($32,160) is budgeted for 2003 as explained below. The Social Services'TANF Multi-Disciplinary
Youth Assessment Team grant added one FTE ($40,000)with offsetting contra account credits of
$40,000. Office supplies are up $250 and printing is up $500, based upon historical usage.
Professional services are up $1,500 for urinalysis screenings and interpreters. Final budget
adjustments include an increase in salaries of$19,716.
OBJECTIVES: To provide a community-based alternative to the formal court system for juveniles
who have been taken into custody one or two times for misdemeanor offenses or once for a felony
and, therefore,would likely result in a juvenile filing. In addition, to provide the following groups to
juvenile offenders: Female Offender Groups,Young/Older Male Offender Groups,Victim Empathy
Groups, Drug/Alcohol Education Groups and Life Skills Groups,Villa half-day trips. Strong referral
system to Restorative Justice Program and I.S.A.E. Program.
126
JUVENILE DIVERSION
(CONTINUED)
1000-15200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs 2002 2003
Juvenile offenders in program 379 250 300
Restitution collected & disbursed to victims $25,544 $5,000 $7,500
Community service hours worked 2,726 1,000 1,500
Efficiency Measures
FTE's per 10,000/capita .333 .333 .389
Per capita cost (county support) $1.13 $1.25 $1.69
Effectiveness Measures (desired results)
Short-term recidivism 27% 15% 25%
Long-term recidivism 43% 35% 40%
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. The position for the
Social Services grant is only for the period of July 1, 2002, through June 30, 2004, and will then
be eliminated if Social Services funding is not continued. The Governor's veto of the Division of
Criminal Justice Grant funding has reduced funding for this program from July 1, 2002, through
June 30, 2003.
BOARD ACTION: In the final budget, the Board reaffirmed the additional position for the Social
Services'funded TANF program. Grant revenues for the Southwest Weld Youth Network Program
($3,000)and the Juvenile Diversion Drug/Alcohol Program($2,250)were added in the final budget.
The Board also eliminated anticipated state grant funding for the Juvenile Diversion program that
was cut by the Governor's veto in May, 2002. With the state's budget situation worsening, it is not
realistic to anticipate the state will restore the cut revenues in its 2004 budget for the last six
months of the county's 2003 fiscal year. Therefore, county general fund dollars replaced the cut
funds in the amount of$32,160, or a total of$64,320 for the 2003 fiscal year.
127
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY
BUDGET UNIT TITLE AND NUMBER: Victim/Witness Assistance -- 1000-15300
DEPARTMENT DESCRIPTION: Provides services for victims of crime through the Federal Victims
of Crime Act, Victim Assistance Law Enforcement, Crime Victim Compensation and the Victims
Rights Amendment.The program provides services to all victims/witnesses involved in cases being
prosecuted through the District Attorney's Office.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 220,448 $ 236,671 $ 236,671 $ 267,367
Supplies 3,509 4,020 4,020 4,020
Purchased Services 21,178 16,938 16,938 16,938
Fixed Charges 366,959 0 0 0
Capital 0 0 0 0
Gross County Cost $ 612,094 $ 257,629 $ 257,629 $ 288,325
Revenue 524,374 162,450 162,450 162,450
Net County Cost $ 87,720 $ 95,179 $ 95,179 $ 125,875
Budget Positions 6.5 7.0 7.0 7.0
SUMMARY OF CHANGES: Final budget adjustments include an increase in salaries of$30,696.
OBJECTIVES: 1) To investigate and prepare victim applications for the Crime Victim
Compensation (CVC)Board; 2)To advise and coordinate activities for the VALE and CVC Boards;
3)To mail and help prepare victim impact statements and restitution requests;4)To provide crime
victims and witnesses with services;5)To provide VRA victims with notices and give inquirers case
status information; 6)To provide CAP services to crime victims and witnesses; 7)To provide HIV
education and notification to child and adult victims.
128
VICTIM ASSISTANCE
(CONTINUED)
1000-15300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of CVC claims processed 600 600 600
Number of victims and witnesses served 12,500 12,500 12,500
Number of VRA notices provided 18,000 18,000 18,000
Number of VALE grants administered 15 15 15
Efficiency Measures
FTE's per 10,000/capita .406 .406 .406
Per capita cost (county support) $.59 $.59 $.70
Average services per FTE 5,018 5,018 5,018
Effectiveness Measures (desired results)
Total CVC funds awarded $320K $320K $320K
Average weeks to process Comp. claim 4.5 4.5 4.5
Total VALE grant funds awarded $321K $321K $321K
Formal complaints to state against V/W 0 0 0
Program
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
129
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Finance and Administration -- 1000-16100
DEPARTMENT DESCRIPTION: Provides financial and administrative support to the Board of
County Commissioners.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 258,437 $ 274,315 $ 274,315 $ 298,314
Supplies 49 250 250 250
Purchased Services 5,611 5,666 5,666 5,666
Capital 0 0 0 0
Gross County Cost $ 264,097 $ 280,231 $ 280,231 $ 304,230
Revenue 0 0 0 0
Net County Cost $ 264,097 $ 280,231 $ 280,231 $ 304,230
Budget Positions 2 2 2 2
SUMMARY OF CHANGES: Final budget adjustments include an increase in salaries of$23,999.
OBJECTIVES: 1) Review and update Administrative Manual; 2) Continue full participation in
CAPP Insurance Pool; 3) Obtain award for GFOA Distinguished Budget Presentation; 4) Develop
budget strategy to allow county to deal with FY 2003; 5)Oversee the capital construction program
for 2003.
130
FINANCE AND ADMINISTRATION
(CONTINUED)
1000-16100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Excess revenue over expenditures 1.8% 3% 3%
Budgeted fund balance vs actual variance 4.8% 3% 3%
Number of departments with performance 50 50 50
measures
Efficiency Measures
FTE's per 10,000/capita 0.111 0.111 0.111
Per capita cost (county support) $1.467 $1.557 $1.690
Effectiveness Measures (desired results)
Percent variance in projected revenue 5% 5% 5%
Percent of categories met or exceeded -
GFOA 100% 100% 100%
Percent of departments with performance
measures 90% 90% 90%
Percent variance in projected fund balance 25% 10% 10%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
131
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: ACCOUNTING DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: Accounting -- 1000-16200
DEPARTMENT DESCRIPTION: Is in charge of all general accounting functions. Must maintain
and produce accurate records for departments' use to allow proper budgetary control. Maintains
records for grants in the county,and assists in the annual audit by an independent auditor. Issues
county warrants and provides budgetary control by processing supplemental appropriations, etc.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 333,041 $ 355,867 $ 355,867 $ 385,135
Supplies 112,277 90,561 120,600 120,600
Purchased Services 29,661 25,690 30,829 30,829
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 474,979 $ 472,118 $ 507,296 $ 536,564
Revenue 0 0 0 0
Net County Cost $ 474,979 $ 472,118 $ 507,296 $ 536,564
Budget Positions 6 6 6 6
SUMMARY OF CHANGES: The increase in service and supply accounts are for software costs
for the payroll system ($30,039), and legal publication costs of the warrants required by law
($7,000). Final budget adjustments include an increase in salaries of$29,268.
OBJECTIVES: To maintain the quality service that has awarded us the GFOA certificate for many
years; to accurately and efficiently process payroll for the employees of Weld County; and to
implement GASB-34.
132
ACCOUNTING (CONTINUED)
1000-16200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of Account Payable warrants
issued 35,286 36,500 37,000
Average number of employees paid 1,160 1,170 1,200
Number of employees trained on General
Ledger 90 100 100
Total County federal funds $24.0 M $28.0M $30.0M
Efficiency Measures
FTE's per 10,000/capita .375 .375 .375
Per capita cost (county support) $2.64 $2.63 $2.98
Account Payable warrants per week per
NP FTE 678 700 700
Employees paid monthly per Payroll FTE 1,053 1,070 1,100
Effectiveness Measures (desired results)
GFOA certificate received Yes Yes Submitted
Number of audit adjustments 20 15 15
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: The Board approved the reorganization option of placing the Treasurer's Office
under Finance and Administration and combining the Controller and Treasurer positions. The
structure has a total cost savings of $97,166 for the county. The Controller salary was adjusted
ten percent (10%), and the Assistant Controller was upgraded to Chief Accountant. The
Accountant II position was upgraded to Accountant III.
133
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Purchasing -- 1000-16300
DEPARTMENT DESCRIPTION: Is responsible for all purchases whether by formal bid,telephone
proposal, or quotation. Maintains vendor bid list for all types of bidding. Seeks approval from the
Board of County Commissioners on all bids.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 90,028 $ 94,242 $ 94,242 $ 99,209
Supplies 1,149 1,400 1,400 1,400
Purchased Services 3,427 6,044 6,044 6,044
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 94,604 $ 101,686 $ 101,686 $ 106,653
Revenue 0 0 0 0
Net County Cost $ 94,604 $ 101,686 $ 101,686 $ 106,653
Budget Positions 2 2 2 2
SUMMARY OF CHANGES: Final budget adjustments include an increase in salaries of$4,967.
OBJECTIVES: 1) To maintain and operate the centralized purchasing function of Weld County
Government; 2) Establish annual requirements for purchasing of like items by departments; 3)
Survey user departments for feedback on current system; 4) Maintain adequate liaison with
customers and conduct training as required; 5) Provide feedback to user departments; and 6) To
limit and provide data to departments and Board regarding unauthorized purchases.
134
PURCHASING
(CONTINUED)
1000-16300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Dollar value of Purchase Orders placed $23 million $24 million $26 million
Number of formal bids 280 290 295
Number of Purchase Orders placed 3,587 3,600 3.650
Efficiency Measures
FTE's per 10,000/capita 0.111 0.111 0.111
Per capita cost (county support) $.5256 $.5649 $.5925
Cost per Purchase Order $26.37 $28.25 $29.22
Effectiveness Measures (desired results)
Process vendor invoices and/or department
requisitions on all PO's within 7 days 90% 90% 90%
Process emergency requests within 24
hours 95% 95% 95%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
135
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Personnel -- 1000-16400
DEPARTMENT DESCRIPTION: Created by the Home Rule Charter. The department is
responsible for setting up employment policies, rules,job classification and compensation. All job
applicants submit applications to the Personnel Department, which screens them according to
skills, education and experience; then they refer three -five chosen applicants to departments for
interviews.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 333,090 $ 349,580 $ 349,580 $ 376,945
Supplies 4,804 5,250 7,960 7,960
Purchased Services 35,572 42,750 40,040 40,040
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 373,466 $ 397,580 $ 397,580 $ 424,945
Revenue 0 0 0 0
Net County Cost $ 373,466 $ 397,580 $ 397,580 $ 424,945
Budget Positions 5 5 5 5
SUMMARY OF CHANGES: No change in total budget. Purchased Services and Supply accounts
were reallocated to reflect historical expenditure patterns and to accommodate the postage rate
increases. Final budget adjustments include an increase in salaries of$27,365.
OBJECTIVES: 1) To provide personnel services to Elected Officials, Department Heads and
employees of Weld County Government; 2) To administer salary and benefit programs for the
employees of Weld County; 3) To administer the insurance and safety programs of Weld County
Government; 4)To assist in the recruitment and selection of applicants for county positions; 5)To
communicate changes in employment law to officials and employees of Weld County Government;
6) To conduct or participate in unemployment, civil rights and grievance hearings.
136
PERSONNEL
(CONTINUED)
1000-16400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Authorized County positions (FTE's) 943 971 990
Occupied FTE's 900 920 940
Number of employees terminated 130 135 138
Efficiency Measures
FTE's per 10,000/capita 0.2778 0.2778 0.2778
Per capita cost (county support) $2.075 $2.209 $2.361
Personnel served per FTE 189 195 198
Effectiveness Measures (desired results)
Turnover rate 14% 14% 14%
Number of people attending training 325 350 365
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
137
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PLANNING AND ZONING
BUDGET UNIT TITLE AND NUMBER: Planning and Zoning -- 1000-17100
DEPARTMENT DESCRIPTION: Provides the Weld County Planning Commission and Board of
County Commissioners with research and recommendations regarding land-use decisions in
relationship to the Weld County Comprehensive Plan, issues permits, and administers zoning and
subdivision ordinances. Assists Weld County citizens and jurisdictions with land use decisions and
community development activities.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 767,985 $ 894,862 $ 824,692 $ 862,245
Supplies 40,342 14,200 14,200 14,200
Purchased Services 78,892 92,436 79,708 79,708
Capital 8,333 0 0 0
Contra Account -50,049 -90,049 -90,049 -90,049
Gross County Cost $ 845,503 $ 911,449 $ 828,551 $ 866,104
Revenue 416,285 433,000 483,000 483,000
Net County Cost $ 429,218 $ 478,449 $ 345,551 $ 383,104
Budget Positions 16 I 17.5 16 16
SUMMARY OF CHANGES: The budget eliminates one Planner I position, due to leveling off in
case load demand, for a reduction of$53,081. There is also a reduction of$17,089 for a 0.5 FTE
Office Tech position that is budgeted in Building Inspection. Meeting Expenses have increased
$1,500, due to South County monthly Planning Commission meetings. Repair and Maintenance
of Vehicles decreased $6,892 to be consistent with Motor Pool Budget, replacing one existing
vehicle. Advertising was reduced $7,336 with the change in policy to publish land use hearings
only in the legal newspaper. Revenues are proposed to increase $50,000 in land use fees to
reflect cost incurred by Weld County Environmental Health. Final budget adjustments include an
increase in salaries of$37,553.
OBJECTIVES: 1) Continue to revise procedures and practices for new building and land use
activities; 2)Actively participate in County-wide GIS; 3) Continue to develop IGA's; 4) Continue to
implement Transportation Impact Fee Program; 5) Continue to make necessary changes to
comprehensive Plan, PUD, MUD, Zoning Ordinances and Subdivision Ordinance; 6) Continue to
work with trails project; 7)Continue to work with Weld County Planning Commission and Advisory
Boards; and 8) Continue to meet the Land Use needed of the public.
138
PLANNING AND ZONING
(CONTINUED)
1000-17100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Current Planning Work Outputs
Number of applications submitted 541 438 650
Number of customer requests for information 9,053 10,000 10,000
Number of administrative land use cases 423 550 620
Long Range Planning Work Outputs
Number of customer requests for information 300 600 650
Number of Intergovernmental Agreements 3 5 5
Number of Ordinances revised 1 3 4
Number of Annexations and Referrals 28 40 45
Hours for Open Space and Trails projects 50 100 100
Compliance Planning Work Outputs
Number of site visits 850 1,500 1,500
Number of violations issued 207 300 350
Number of violations referred to County 64 70 75
Attorney
Number of violations closed 87 100 100
Number of Community Clean-ups 2 2 2
Technical Support Work Outputs
Average number of land use applications 495 509 520
processed per year
Average number of land use hearing attended 40 40 50
per year
Average number of customer requests for 1,800 2,000 2,000
information (Zoning/Flood Plain)
139
PLANNING AND ZONING
(CONTINUED)
1000-17100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Current Planning Effectiveness Measures:
Average number of days a land use case is 45-60 45-60 45-60
involved in the administrative application
process
Average number of days a land use case is 120 120 120
involved with the application process
Average number of conditions of approval per 17 17 17
application
Long Range Planning Effectiveness
Measures:
Average number of Public Outreach Meetings 70 100 100
Projected hour for 2001 Comprehensive Plan 400 — —
review and revisions
Compliance Planning Effectiveness
Measures:
Average number of days to violation resolution 60-120 60-120 60-120
days days days
Average rate of voluntary compliance 60% 60% 60%
Average response time to complaints 5-20 10 10
days days days
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Fee changes are
recommended to better reflect cost recovery, and still remain lower than most other jurisdictions
in the area. Concur with suggested position cutbacks due to workload. If caseload and workload
increase in 2003, added revenue from the additional activity would support adding the positions
back into the budget with a supplemental appropriation.
BOARD ACTION:The Board approved the fee changes as recommended and concurred with the
recommended reduction in staff with the understanding that if the caseload increases the Board
will consider mid-year adjustments. All other line items were approved as recommended.
140
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Buildings and Grounds -- 1000-17200
DEPARTMENT DESCRIPTION: Maintains all county buildings and grounds in the fields of air
conditioning, heating, plumbing, carpentry, painting, electrical, lawn and grounds care, furniture
moves, snow removal, etc. Performs cleaning tasks in Courthouse, Centennial Complex, Head
Start, Human Services Building, Social Services, South County Services Building, Public Works
Headquarters, Ambulance Buildings, North County Jail, Health Building, Training Center,
Southwest Weld Administration Building,Public Safety Administration Building,and Weld Business
Park Administrative Buildings.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,451,934 $ 1,541,772 $ 1,632,035 $ 1,743,726
Supplies 279,849 251,800 308,800 308,800
Purchased Services 1,264,304 1,303,550 1,518,350 1,518,350
Fixed Charges 5,050 21,000 21,000 21,000
Capital 6,740 0 0 0
Contra Account -69,798 0 -70,000 -70,000
Gross County Cost $ 2,938,079 $ 3,118,122 $ 3,410,185 $ 3,521,876
Revenue 25 135,000 0 0
Net County Cost $ 2,938,054 $ 2,983,122 $ 3,410,185 $ 3,521,876
Budget Positions 41 41 43.5 43.5
SUMMARY OF CHANGES: This budget is substantially impacted by the new Public Safety
Administration Building and additional jail space requiring building maintenance services in 2003.
Over 74,000 square feet of additional space will be used in 2003. This requires 1.5 custodians
($43,794) and one Building Maintenance Worker III ($46,469). Supply accounts are up $57,000.
Purchased Service accounting for such items as utilities,repair and maintenance,and professional
services are up $179,800. The Greeley Stormwater fee accounts for $35,000 of the increase.
Some of the other increases are due to inflationary trends, but most of the increase is attributed
to the added space. Revenue is all in the contra account for charge backs versus a revenue
account, so the revenue amount of $135,000 has been eliminated. Overall net cost increase of
$407,063, is mainly attributed to the 74,000 square feet of new buildings or $347,800, which is
figured at an average per square foot maintenance cost of$4.70 per square foot for the 726,000
square feet of buildings currently maintained by Weld County. Final budget adjustments include
an increase in salaries of$111,691.
141
BUILDINGS AND GROUNDS
(CONTINUED)
1000-17200
OBJECTIVES: 1) Maintain Weld County property to the highest standards possible; and 2)
Complete all capital projects approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of square feet maintained 630,000 652,000 726,000
Number of preventative maintenance work
orders (PM's) 360 380 420
Number of tracked repair work orders 1,100 1,200 1,400
Efficiency Measures
FTE's per 10,000/capita 2.2778 2.2778 2.4167
Per capita cost (county support) $16.32 $16.57 $19.57
Cost per square foot $4.66 $4.58 $4.85
Effectiveness Measures (desired results)
Percent of work orders completed within 14
days 95% 95% 95%
Percent of PM work orders completed on
schedule 100% 100% 100%
Clean assigned buildings and maintain an
80% Customer Satisfaction rating 95% 95% 95%
Complete Emergency Work Orders within
24 hours 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Before salary
increases, all but 1.6 percent of the increase is attributable to the new square footage to be
maintained in 2003.
BOARD ACTION: Board approved the increase as recommended.
142
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Computer Services -- 1000-17300
DEPARTMENT DESCRIPTION: Computer services provides data processing support services
to Weld County and a few outside agencies via a contract with Affiliated Computer Services, Inc.
(ACS).
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 497,098 0 0 0
Purchase Services 1,928,832 2,146,112 2,305,743 2,263,437
Fixed Charges 0 0 0 0
Contra Account 0 0 -760,000 -760,000
Capital 631,080 818,133 900,000 900,000
Gross County Cost $ 3,057,010 $ 2,964,245 $ 2,445,743 $ 2,403,437
Revenue 645,930 600,000 0 0
Net County Cost $ 2,411,080 $ 2,364,245 $ 2,445,743 $ 2,403,437
Budget Positions
SUMMARY OF CHANGES: ACS contract costs reflect a 1.7% cost-of-living increase for the base
contract and second amendment, and a 3% increase for the first amendment, for a total contract
amount of$2,055,317 for 2003. In addition, $75,000 is included for a contract amendment to add
one microcomputer technician to primarily serve the added demands of Social Services. The
additional $75,000 will be recovered from charges to Social Services. The e-government contract
has a 4% increase for a contract amount of$133,120. $900,000 has been budgeted for equipment
and software upgrades, which include PC's, printers, servers, network equipment, and software
applications. Revenue is budgeted in a contra account in the amount of$685,000. Net increase
in the budget is $39,192 or 1.66%.
143
COMPUTER SERVICES
(CONTINUED)
1000-17300
OBJECTIVES: By way of contract services through the ACS Corporation, provide timely, reliable,
and effective service to county departments in pursuit of departmental functions. This includes
data processing, word processing, personal computing, and other related office automation
projects.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of Personal Computer systems
supported 780 790 795
Number of Personal Computer systems
installed/replaced 130 130 130
Number of Staff Trained 200 200 200
Number of Applications Supported 180 183 186
Number of Applications Upgraded 65 65 65
Efficiency Measures
FTE's per 10,000/capita 1.122 1.188 1.166
Per capita cost (county support) $13.40 $13.13 $13.35
Effectiveness Measures (desired results)
Percent of users upgraded to standard 95% 95% 95%
Percent of users surveyed who are satisfied 99.5% 99.5% 99.5%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Allocation of funds
for specific hardware and software upgrades will be done by the Information Services Governance
Committee for 2003, with final Board approval prior to year-end.
BOARD ACTION: The final budget reflects a reduction of $42,306 due to the cost-of-living
adjustment being 1.7% instead of 4% for the base contract. All other items are the same. The
Information Services Governance Committee will recommend final projects for 2003 prior to the
end of the year with the budget limits of the 2003 budget.
144
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Geographical Information System --1000-17350
DEPARTMENT DESCRIPTION: Geographical Information Systems (GIS) provides the technical
support for the development and maintenance of the Weld County geographical information system
that serves the entire county and some outside entities via a contract with the ASC Corporation.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 50,941 $ 77,722 $ 77,722 $ 90,008
Supplies 29,786 107,597 108,494 108,494
Purchased Services 284,995 170,193 173,912 173,912
Fixed Charges 0 0 0 0
Capital 42,486 14,750 3,350 3,350
Gross County Cost $ 408,208 $ 370,262 $ 363,478 $ 375,764
Revenue 13,540 12,500 12,500 12,500
Net County Cost $ 394,668 $ 357,762 $ 350,978 $ 363,264
Budget Positions 2 2 2 2
SUMMARY OF CHANGES: Budget request has net county cost dropping $6,784. The budget
includes software of$108,494, hardware of$3,350, orthophotography to re-fly 300 square miles
of Weld County's high growth area of $100,000, part-time temporary employees at a cost of
$8,450, training costs of $18,620, and miscellaneous costs of $12,092. Revenue from sale of
maps and GIS data is estimated at $12,500. Final budget adjustments include an increase in
salaries of$12,286.
OBJECTIVES:Maintain a current geographical information system for Weld County via a contract
with ACS to provide GIS data to county staff and citizens.
145
GEOGRAPHICAL INFORMATION SYSTEM
(CONTINUED)
1000-17350
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
# Parcels in Database 76,908 95,596 104,969
# Parcels Updated 14,240 18,688 9,373
#Available Coverages (Layers) in GIS 149 393 644
Efficiency Measures
FTE's per 10,000/capita 0.111 0.111 0.111
Per capita costs (County support) $2.19 $1.99 $2.02
Effectiveness Measures (desired results)
% Parcels in GIS with orthophotography/
imagery 86.04% 100.0% 100.0%
% County covered by orthophotography/
imagery 22.85% 100.0% 100.0%
# Parcels in GIS vs. # Parcels in Assessor
system 88.34% 100.0% 100.0%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of funding level. The
entire county has been incorporated into GIS in 2002, and the data has countywide coverage and
use. The project is on schedule with the GIS Master Plan developed in 1997. The GIS program
is now a valuable tool for staff and the citizens of Weld County.
BOARD ACTION: No change.
146
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CAPITAL OUTLAY
BUDGET UNIT TITLE AND NUMBER: Capital Outlay -- 1000-17500
DEPARTMENT DESCRIPTION: Central account for capital outlay items.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 43,327 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 16,781 50,000 50,000 50,000
Gross County Cost $ 60,108 $ 50,000 $ 50,000 $ 50,000
Revenue 0 0 0 0
Net County Cost $ 60,108 $ 50,000 $ 50,000 $ 50,000
Budget Positions -- - -
SUMMARY OF CHANGES: See listing of requested and recommended items.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
147
CAPITAL OUTLAY(CONTINUED)
1000-17500
REQUESTED RECOMMENDED APPROVED
CLERK AND RECORDER:
Plat File Cabinets (2) $ 10,000 $ 10,000 $ 10,000
FAIR:
Animal Pens 6,000 6,000 6,000
Event Displays 5,348 5,348 5,348
UN-DESIGNATED: 28,652 28,652 28.652
TOTAL $ 50,000 $ 50,000 $ 50,000
148
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Printing and Supplies -- 1000-17600
DEPARTMENT DESCRIPTION: Provides printing and supply support services to the county.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 66,407 $ 66,868 $ 66,868 $ 72,729
Supplies 39,357 48,000 48,000 48,000
Purchased Services 31,813 102,300 102,300 102,300
Fixed Charges 3,594 4,000 4,000 4,000
Capital 0 0 0 0
Gross County Cost $ 141,171 $ 221,168 $ 221,168 $ 227,029
Revenue 155,370 192,000 192,000 192,000
Net County Cost $ -14,199 $ 29,168 $ 29,168 $ 35,029
Budget Positions 2 2 2 2
SUMMARY OF CHANGES: Accounts have been reallocated to reflect expenditure patterns,
however, net budget is unchanged. This budget unit has absorbed the Post Office courier service
previously done by a paid service in the Greeley area,without additional staff, at a savings of over
$10,000 per year to the county. Final budget adjustments include an increase in salaries of$5,861.
OBJECTIVES: 1)Provide high quality printing and copying services to user departments;2)Meet
needs of departments in obtaining office supplies; 3) Accommodate departments in metering
postage; 4) Continue to maintain inventory levels at proper level; and 5) Provide county-wide
courier service to county departments.
149
PRINTING AND SUPPLIES
(CONTINUED)
1000-17600
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Print Orders 1,786 1,800 1,800
Mail Pieces 590,000 600,000 610,000
Supply Orders 1,096 1,100 1,100
Efficiency Measures
FTE's per 10,000 0.1111 0.1111 0.1111
Per Capita cost county support -$0.07 $0.16 $0.19
Effectiveness Measures (desired results)
Fill Supply orders within 24 hours Efficiency 95% 95% 95%
Process/deliver county mail within 24 hours 100% 100% 100%
Process and Post Priority mail daily 100% 100% 100%
Provide Printing on due date 95% 95% 95%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Cost analysis still
indicate it is cost-effective to operate the printing and supply functions internally,versus contracting
out the function. Net county cost is the cost of the postage and courier service functions. All other
costs are recovered by a charge to the using department.
BOARD ACTION: No change.
150
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151
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Summary--All Departments
DEPARTMENT DESCRIPTION: See individual units.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 11,437,622 $ 11,781,244 $ 12,347,740 $ 12,913,184
Supplies 302,822 455,486 422,341 422,341
Purchased Services 2,483,879 2,658,439 2,870,927 2,870,927
Fixed Charges 60,920 5,500 0 0
Capital 75,221 42,000 127,045 127,045
Gross County Cost $ 14,360,464 $ 14,942,669 $ 15,768,053 $ 16,333,497
Revenue 2,277,694 1,420,672 1,526,754 1,526,754
Net County Cost $ 12,082,770 $ 13,521,997 $ 14,241,299 $ 14,806,743
Budget Positions 227 231 243 239
SUMMARY OF CHANGES: See Individual Organization Units.
OBJECTIVES: See Individual Organization Units.
FINANCE/ADMINISTRATION RECOMMENDATION: See Individual Organizational Units.
BOARD ACTION: See Individual Organizational Units.
152
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFFS OFFICE
BUDGET UNIT TITLE AND NUMBER: Sheriff Administration -- 1000-21100
DEPARTMENT DESCRIPTION: This budget unit supports other budget units within the agency.
These activities include office automation,clerical staff,training,uniforms,common office supplies,
accounting for inmate funds,commissary accounting/distribution to inmates, inventory control,etc.
Policy development and formulation of written directives are also key functions of the Sheriff and
the staff assigned to this budget unit.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 753,897 $ 798,089 $ 897,635 $ 913,858
Supplies 89,044 92,709 97,007 97,007
Purchased Services 68,285 68,355 96,400 96,400
Fixed Charges 6,952 0 0 0
Capital 0 0 0 0
Gross County Cost $ 918,178 $ 959,153 $ 1,091,042 $ 1,107,265
Revenue 22,998 16,500 17,000 17,000
Net County Cost $ 895,180 $ 942,653 $ 1,074,042 $ 1,090,265
Budget Positions 15 15 17 16
SUMMARY OF CHANGES: Requested personnel increases include a Supervisor ($68,577) to
replace the SO Manager which was upgraded to an Operations Administrator by a re-organization
in 2002. The requested Internal Affairs Division Supervisor is needed to maintain ethical and
operational stability for department-wide inquiries addressing discipline and audits. Corrections
have asked that the Administration Booking Technician be transferred to handle the fast-track
booking station which will remain at the Centennial Jail site. This position covered many other
duties along with her booking assignment. A new Office Technician III ($30,696) is desperately
needed to accommodate the backlog of duties, as justified in the Personnel request submitted
earlier. Supplies have increased less than 3%over 2002, although these lines are responsible for
providing all uniforms for the constant changing staff of all departments. The office will also be
faced with re-issuing all County ID/Commission cards due to the changing of the elected official
at a cost of approximately$2,500. Services have increased considerably due to increased mailings
and postage. Administration budgets for all departmental postage have increased because of
additional community service mailings and surveys,jail population mailings, and ACO community
programs. Phone services has increased based on historical data for in-house phone lines. Cell
phone billings for this department remain constant and minimal. Medical Services has increased
153
SHERIFF ADMINISTRATION
(CONTINUED)
1000-21100
SUMMARY OF CHANGES(CONTINUED):
to cover the cost associated with major critical incidents and follow up counseling. Training and
outside travel have increased for 2003, with costs associated to three of our staff being on the
planning committees for the 2003 FBI National Academy Conference, which will be held in
Colorado Springs next summer. The Sheriff's Office has revamped its recruiting and hiring process
to address the high turnover rate, mostly associated with corrections. These changes continue
without additional funding increases for this program. Final budget adjustments include an
increase in salaries of$84,800.
OBJECTIVES: 1) Promote effective and efficient delivery of services agency-wide; 2) Continue
to compile complete training records agency wide for analysis of training; 3) Facilitate a working
relationship for central records and communications with the Greeley Police; 4) Coordinate, and
implement improvements with records and jail management computer system.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Civil Process Received 5,131 5,388 5,657
Commissary Orders Processed 7,884 8,278 8,692
Invoice/Requisitions Processed 3,989 4,188 4,397
Applicants Processed 126 132 139
Efficiency Measures
FTE's per 10,000/capita .83 .83 .89
Per capita cost (county support) $5.24 $5.55 $6.06
Percent Civil Process Served 80.9% 80% 80%
Commissary Orders Filled 7,728 8,114 8,520
Applicants Hired 36 38 40
Effectiveness Measures (desired results)
Average Miles Driven / Civil Process Service 8 8 8
Service Complaints per 1,000 Papers 1 3 5
Received
Commissary Complaints per 1,000 Orders 1 3 5
154
SHERIFF ADMINISTRATION
(CONTINUED)
1000-21100
FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested,
with the exception of the Internal Affairs Manager($68,577). With the mid-year reorganization of
the Sheriffs Office in 2002 to upgrade a SO manager position to Operations Manager, there was
no discussion that the reorganization would eliminate the internal affairs function and result in an
additional position, or it would not have been recommended by staff at the time. As a result, the
additional position of Internal Affairs Manager is not recommended. See the Sheriff's Operations
Budget Unit(1000-21200)for additional comments on the overall request of the Sheriff's Office in
relationship to the resources available to the county in 2003. The additional Office Tech II position
for maintaining the Fast Track Booking Station near the Courthouse is justified and recommended
($30,969).
BOARD ACTION: The Board concurred with the recommended budget. The Internal Affairs
Manager was not funded. The duties will be absorbed by the Undersheriff/Business Manager
position. The additional Office Technician II for the Fast Track Booking Station was approved due
to the relocation of the office and need to be near the Courts. All other items were as
recommended and requested.
155
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Sheriff's Operations -- 1000-21200
DEPARTMENT DESCRIPTION: Provides field response to reports of possible criminal activity
or threat to general public safety in unincorporated areas of county and within municipalities
contracting for law enforcement service. Department provides crime prevention information and
strategy education, serves civil process and arrest warrants, transports prisoners, and conducts
criminal investigations. Activities are frequently coordinated with municipal,other county,state and
federal law enforcement and regulatory agencies.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3,562,916 $ 3,529,805 $ 3,680,796 $ 3,840,198
Supplies 54,467 111,976 122,533 122,533
Purchased Services 722,353 616,565 621,650 621,650
Fixed Charges 21,506 5,500 0 0
Capital 7,903 0 10,000 10,000
Gross County Cost $ 4,369,145 $ 4,263,846 $ 4,434,979 $ 4,594,381
Revenue 309,088 295,410 253,570 253,570
Net County Cost $ 4,060,057 $ 3,968,436 $ 4,181,409 $ 4,340,811
Budget Positions 62 64 67 64
SUMMARY OF CHANGES: The Sheriff is requesting increases in personnel of two Deputy II
positions ($99,104) and one Investigator($51,887), as outlined in the Long-Term Analysis 1998 -
2010 Operations Department and supported by current and projected statistics as submitted
earlier. Supplies have increased partly due to replacing patrol unit equipment(overheads, laptops
and consoles) that have been used for over eight years. Printing services have increased,
associated with community projects and surveys. This will continue to increase as officers get
more involved on community projects. Phone costs have also increased with the added services
of the Southwest Weld Complex and the use of cell phones by officers in the cars. The Greeley
Police Department evidence contract had a major increase to$45,050,with the addition of another
employee in the evidence division. Vehicle and equipment maintenance have both been reduced
based on historical data. Training and travel have increased to cover the cost of schools related
to teaching new instructors to train because of new technology and equipment used in modern law
156
SHERIFF'S OPERATIONS
(CONTINUED)
1000-21200
SUMMARY OF CHANGES (CONTINUED):
enforcement, i.e., less than lethal defense weapons, lasers and the patrol rifle. The basic contract
of$35,160 for the firing range and ammunition will increase by a one-time charge of$6,860 in the
2003 contract to cover one-third of the cost of an ammo destruction machine. The department has
compiled a large quantity of all sorts of ammunition, which is unsafe. Federal regulations prohibit
using landfills or incineration for the destruction of the ammunition.
The budget includes $10,000 toward the joint acquisition and use of a Firearms Training System
(F.A.T.S.). The Weld County Chief's Association is working towards a county-wide decision
shooting system which includes a dedicated training center to house this$60,000+piece of training
equipment. This committed amount would be used as seed money, along with funds contributed
by the Greeley Police Department and other surrounding municipalities to fully fund and maintain
this equipment. Overtime ($150,000) has been increased to reflect expenditure patterns, but the
funds have come out of the regular salary line items and are not additional dollars.
Final budget adjustments include an increase in salaries of$310,393.
OBJECTIVES: 1) Involve community members more directly in prevention, investigation, and
prosecution activities; 2) Integrate victim advocacy in role of deputy sheriff; 3) Allow deputies to
become more self-directed as community facilitators, problem-solvers, and positive role models;
4) Maintain the safety of the public, employees, and prisoners; 5) Maintain open, active, honest
communication internally and externally; 6) Meet statutory responsibilities of the Sheriff.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Part A Offenses 2,314 2,505 2,696
Part B Offenses 914 1,288 1,662
Adult Arrest 1,435 1,636 1,837
Juvenile Arrest 337 404 471
Dispatched Calls for Service 14,548 18,292 22,036
Civil Process Received 5,131 5,387 5,656
Temporary Restraining Orders Received 571 599 629
Employee Turnover 1 3 3
157
SHERIFF'S OPERATIONS
(CONTINUED)
1000-21200
PERFORMANCE MEASURES (CONTINUED)
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10,000/capita 3.44 3.55 3.55
Per capita net cost $22.56 $22.07 $24.12
Percent Civil Process Served 80.8% 80% 80%
Effectiveness Measures (desired results)
Part A Offenses per 1,000 Capita 12.8 12.9 13.1
Part A Percent Cleared 30.5% 28.2% 26.0%
Net Property Loss per 1,000 Capita $12,038 $16,575 $20,540
Calls for Service per 1,000 Capita 80.8 84.7 106.9
Average Emergency Response Time 16.6 17.8 19.0
(Minutes)
Service Complaints per 1,000 Dispatched .71 .63 .56
Calls for Service
Workers' Compensation Reports 17 21 25
FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested,
with the exception of the additional positions ($150,991). Finance does not disagree with the
potential need for the added staff, however, in the overall priorities of the budget and the high
demand for resources from the Sheriff and other public safety budgets, the resources are simply
not available in the 2003 budget. The Sheriff alone has requested an increase of $825,384 in
gross costs and$719,302 in net county costs. Adding salary increases of$785,012,the total gross
request is $1,610,396, or $1,504,314 in net county costs, which is 66% of the 5% property tax
increase permitted in the 2003 budget. In addition to the Sheriff's own budget, the Tiburon
computer upgrade in the Criminal Justice System is costing the county $1,006,869 in 2003, of
which the majority is for the benefit of the Sheriffs functions, such as the civil, records, and jail
subsystems. In addition, 77%, or$11,515,000, of the capital budget for facilities for the county in
the five-year capital plan are earmarked for the jail. Therefore, even with the denial of these four
positions plus the one position in Administration,the county is still making a substantial investment
in the Sheriffs Office and the public safety of the county. The total amount not recommended in
all Sheriff's Office budgets is $219,568, or 1.39% of the Sheriff's budget. In the overall Sheriff's
Office budget even with the denial of the four(4) positions there will be eight (8) new positions in
the 2003 budget.
BOARD ACTION:The budget was approved as recommended. The Board did not fund the two
additional deputies or the one additional investigator. All other items were as recommended and
requested.
158
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Traffic Enforcement 1000- 21210
DEPARTMENT DESCRIPTION: Provide traffic enforcement on County roads, and public
education on traffic safety.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 180,065 $ 292,675 $ 292,702 $ 351,673
Supplies 41,208 48,861 51,931 51,931
Purchased Services 24,876 30,230 38,110 38,110
Fixed Charges 0 0 0 0
Capital 49,796 42,000 22,359 22,359
Gross County Cost $ 295,945 $ 413,766 $ 405,102 $ 464,073
Revenue 157,709 183,383 103,974 103,974
Net County Cost $ 138,236 $ 230,383 $ 301,128 $ 360,099
Budget Positions 5 6 6 6
SUMMARY OF CHANGES: The FY2002-2003 OHS grant was submitted prior to this budget
submission. That grant would add the last patrol position in October, 2002, with related operating
and capital equipment which was discussed in the 2002 budget appropriation. This would complete
the department of five deputies and a supervisor dedicated to a traffic safety function consistent
with the initial three-year plan. The above numbers reflect the final year of the grant, which is
reduced to a 25% contribution in grant funds. Final budget adjustments include an increase in
salaries of$58,971.
OBJECTIVES: Conduct traffic enforcement and public education on traffic safety to reduce traffic
accident and traffic fatalities in Weld County.
159
TRAFFIC ENFORCEMENT
(CONTINUED)
1000-21210
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Enforcement Hours 4,000 7,360 10,000
Alcohol Related Driving Arrest 60 126 150
Efficiency Measures
FET's per 10,000 Capita 36,000 32,166 33,833
Per Capita Net Cost $1.28 $1.56 $2.00
Effectiveness Measures (desired results)
Target Area Fatalities 2 0 0
Target Area Crashes 7 12 10
Citizen Participation 300 6,200 8,500
Percent Seatbelt Use 55% 58% 59%
Percent Vehicles >10 Over Limits 8% 7% 6%
Percent Vehicles Failing to Stop Cad Signs 30% 28% 26%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Board needs to
reaffirm its commitment to the traffic enforcement program.
BOARD ACTION: The Board approved the budget as requested and recommended, and
reaffirmed its commitment to the traffic enforcement program.
160
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: MULTI-JURISDICTIONAL DRUG TASK FORCE
BUDGET UNIT TITLE AND NUMBER: Drug Task Force -- 1000-21410
DEPARTMENT DESCRIPTION: Multi-Jurisdictional Drug Task Force providing drug interdiction
by overt and covert investigation throughout Weld County. This is the only drug or narcotics unit
for any law enforcement agency in Weld County. Task Force personnel are directly supervised
by the Greeley Police Department with policy and strategic direction from a Control Group of area
chiefs and the sheriff.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 169,094 $ 83,236 $ 83,236 $ 83,236
Supplies 0 0 0 0
Purchased Services 87,810 70,248 70,248 70,248
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 256,904 $ 153,484 $ 153,484 $ 153,484
Revenue 72,975 83,236 83,236 83,236
Net County Cost $ 183,929 $ 70,248 $ 70,248 $ 70,248
Budget Positions 2 1 1 1
SUMMARY OF CHANGES: The above numbers reflect the period from January 1,2003,through
December 31, 2003. The Task Force has been approved and is operating on the grant
commencing July 1, 2002, through June 30, 2003. The Task force will be requesting another
grant to operate the 12-month period commencing July 1, 2003. The above figures reflect the
projected cost to the County anticipating approval of that grant.
OBJECTIVES: 1) Identify drug dealers and habitual users; 2) Prosecute targeted individuals
identified; 3) Establish an exchange of information with other law enforcement agencies.
161
MULTI-JURISDICTIONAL DRUG TASK FORCE
(CONTINUED)
1000-21410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Criminal Cases Opened 154 159 175
Drug Arrest 141 156 172
Search Warrants Executed 59 61 70
Cocaine Seizures (Kilos) 23 12 16
Methamphetamine Seizures (Pounds) 63 15 20
Marijuana Seizures (Pounds) 579 600 650
Meth Lab Seized 5 5 5
Efficiency Measures
FTE's per 10,000/capita .56 .56 .56
Per capita cost (county support) $1.02 $0.39 $0.39
Effectiveness Measures (desired results)
Criminal Cases per 1,000 Capita .855 .824 .85
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
162
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Countywide Animal Control -- 1000-21230
DEPARTMENT DESCRIPTION: Provides limited enforcement of Weld County Ordinance 88,
as amended, pertaining to dogs-at-large. Animal control officers are only available on a limited
basis. Deputy response outside the dedicated time is limited to cases where public safety threat
exists.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 40,316 $ 55,401 $ 55,401 $ 67,177
Supplies 2,996 3,550 3,550 3,550
Purchased Services 89,117 101,919 145,010 145,010
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 132,429 $ 160,870 $ 203,961 $ 215,737
Revenue 0 0 0 0
Net County Cost $ 132,429 $ 160,870 $ 203,961 $ 215,737
Budget Positions 2 2 2 2
SUMMARY OF CHANGES: The only significant change is noted in purchased services relating
to the increase in the Humane Society agreement for holding animals ($80,000 to$125,000.) No
capital expenditures will be needed for 2003. Operating Supplies remain constant. Depreciation
and vehicle operating expenses have decreased according to accounting's projections. Final
budget adjustments include an increase in salaries of$11,776.
OBJECTIVES: 1) Provide efficient and effective service within allocated resources.
163
SHERIFF'S ANIMAL CONTROL
(CONTINUED)
1000-21230
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of dispatched calls 1,681 1,849 2,033
Animals Transported to Shelter 780 892 981
Efficiency Measures
FTE's per 10,000/capita .111 .10 .097
Per capita cost (county support) $0.89 $0.93 $1.20
Miles Driven per Call for Service 18 18 17
Effectiveness Measures (desired results)
Summons Issued 253 276 304
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The Humane
Society contract may have to be adjusted in the final budget once the Humane Society resolves
some financial and management issues. The problems at the Humane Society seem to be
improving with the new director and board, but to stabilize the organization the governmental
partners using its services will have to pay more in 2003.
BOARD ACTION: No change. The Board approved the Humane Society's contract request of
$125,000 to help stabilize the funding of the organization.
164
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Regional Forensic Laboratory -- 1000-21260
DEPARTMENT DESCRIPTION: Jointly funded, limited forensic laboratory between the City of
Greeley and Weld County. Two municipalities also have agreements for services on a contract
basis. Laboratory provides forensic analysis of evidence in drug,arson, and paint transfer cases.
The laboratory is the only forensic laboratory in Colorado meeting the stringent requirements for
accreditation by the American Society of Crime Lab Directors.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 95,041 $ 97,747 $ 97,747 $ 101,676
Supplies 4,490 13,500 7,000 7,000
Purchased Services 11,618 36,690 20,850 20,850
Fixed Charges 859 0 0 0
Capital 17,522 0 30,200 30,200
Gross County Cost $ 129,530 $ 147,937 $ 155,797 $ 159,726
Revenue 68,049 76,843 82,875 82,875
Net County Cost $ 61,481 $ 71,094 $ 72,922 $ 76,851
Budget Positions 1 1 1 1
SUMMARY OF CHANGES: Revenue is adjusted to reflect an estimated $5,000 return from Lab
drug restitution. Supplies have decreased due to a limited amount of small items being anticipated
for 2003. Operating Supplies have increased with the need for additional helium to operate the
GC/MS with auto-sampler. The largest increase is in the equipment maintenance line item. This
is needed to cover the maintenance agreement for the new GC/MS. There will be additional
training associated with the new lab equipment and this line item has been adjusted to cover the
additional training and airfare. In 2003, the Centennial Center Sheriffs Office building will be
losing Master Control which controls access and egress through the secured area into the lab.
A new"proxy card"entry system is needed to record the card used to unlock the lab door granting
access for those authorized to enter. Another piece of equipment under this line item is a
high-resolution digital camera, accessories, printer and film scanner to replace the obsolete
Polaroid MP4 instant macro camera for fingerprint documentation in the lab. Final budget
adjustments include an increase in salaries of$3,929.
OBJECTIVES: 1) Provide accurate, competent, and timely analysis of evidence to meet the
needs of submitting agencies; and 2) Maintain ASCLD Laboratory certification.
165
REGIONAL FORENSIC LABORATORY
(CONTINUED)
1000-21260
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Cases completed - drug/arson/paint 119 150 210
Court Testimony 5 5 5
Hours of Lab Analysis - drug/arson/paint 506 660 660
Efficiency Measures
FTE's per 10,000/capita .056 .056 .056
Per capita cost (county support) $0.34 $0.39 $0.43
Effectiveness Measures (desired results)
Quality Audit Acceptable Acceptable Acceptable
Proficiency Testing (Test Run/Errors) 2/0 3/0 3/0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval,including all capital
items. The City of Greeley's share in the cost of the lab is 50%.
BOARD ACTION: No change.
166
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: North Jail Complex - 1000-24410
DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability
for juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed.
The jail is mandated to be clean, wholesome, safe, well-maintained and in good repair by
Colorado statutes and a wide range of professional services, including medical care, food
preparation, structured prisoner programs and activities are provided to meet these mandates.
The county jail also operates a non-secure residential work release facility and electronic home
monitoring as jail alternative programs.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3,370,614 $ 3,557,429 $ 3,592,766 $ 3,704,744
Supplies 110,341 180,790 110,316 110,316
Purchased Services 1,285,266 1,447,648 1,581,547 1,581,547
Capital 0 0 64,486 64,486
Gross County Cost $ 4,766,221 $ 5,185,867 $ 5,349,115 $ 5,461,093
Revenue 1,434,546 575,000 780,799 780,799
Net County Cost $ 3,331,675 $ 4,610,867 $ 4,568,316 $ 4,680,294
Budget Positions 74 74 75 75
SUMMARY OF CHANGES: A 10%jail population increase in 2001 and a 13.3% increase year-
to-date 2002, are driving the budget increases. A new position for$35,337 has been requested
to increase resources available for special needs inmate case management. An increase of
$126,000(19%)has been requested by the medical services provider and an increase of$15,000
has been added to address the additional inmate census. To reduce civil liability risks for suicides
in the jail, $26,000 is budgeted for psychiatric services. These increases are off-set to some
extent by the increased revenue of$150,000 associated with the rising backlog of Department of
Corrections inmates,which have resulted from the restricted acceptance of new prison sentences
and local parole holds. Overtime ($120,000) has been increased to reflect expenditure patterns,
but the funds have come out of the regular salary line items and are not additional dollars.
Revenue also includes Local Law Enforcement Block Grant funds which off-set the purchase of
an electronic fingerprinting device to be located at the Southwest Weld building. Final budget
adjustments include an increase in salaries of$111,978.
OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and
effective manner; and 2) Identify and implement Jail alternatives to prolong the useful life of the
new jail facility.
167
NORTH JAIL COMPLEX
(CONTINUED)
1000-24410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
North Jail Daily Secure Inmate Population 198 205 208
Centennial Jail Daily Secure Inmate 132 165 170
Population
Average Daily Secure Inmate Population 330 370 378
Average Daily Work Release Population 84 93 93
Average Daily Electronic Monitoring 54 95 100
Population
Prisoners Booked 12,213 12,800 13,500
Number of Inmates Transported to Court 9,908 10,875 12,132
Out-of-State Extraditions 129 100 125
Employee Turnover 19% 17% 17%
Efficiency Measures
Jail FTE's per 10,000 capita 4.11 4.11 4.17
Per Capita Net Cost $18.51 $25.62 $26.00
Average North Jail Occupancy Rate (164 beds) 121% 125% 127%
Average Centennial Occupancy Rate (180 73% 92% 94%
beds)
Average Medical Cost per Inmate per Daily $5.23 $5.99 $6.02
Effectiveness Measures (desired results)
Average Length of Stay (Days) 14.3 15.8 16.2
Inmates Successfully Completing GED 100 50 50
Sentence Days Deducted by Inmate Work 12,537 11,500 12,000
Inmate Suicides 0 0 0
Escapes 1 0 0
Successful EHM Completion 87.7% 88.9% 89.0%
Successful Work Release Completion 80.6% 72.0% 78.0%
Average Food Cost per Inmate per day $4.26 $4.24 $4.23
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The added costs
and staffing are justified due to the growth in the number of inmates being held in the jail. The
funding of psychiatric services for clinical oversight of suicide staffing and case management is
a risk management tool to reduce civil liability of the jail, and is consistent with the jail's objective
of providing a continuum of care as offenders return to the community.
BOARD ACTION: No change. The Board approved the additional staff member and added
funding due to inmate population growth.
168
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Centennial Jail -- 1000-24420
DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability
for juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed.
The Jail is mandated to be clean, wholesome, safe, well-maintained and in good repair by
Colorado statutes and a wide range of professional services, including medical care, food
preparation, structured prisoner programs and activities are provided to meet these mandates.
The county jail also operates a non-secure residential work release facility and electronic home
monitoring as jail alternative programs.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3,206,036 $ 3,306,639 $ 3,587,234 $ 3,785,131
Supplies 0 0 25,904 25,904
Purchased Services 194,361 258,464 268,692 268,692
Fixed Charges 10,479 0 0 0
Capital 0 0 0 0
Gross County Cost $ 3,410,876 $ 3,565,103 $ 3,881,830 $ 4,079,727
Revenue 178,896 160,000 175,000 175,000
Net County Cost $ 3,231,980 $ 3,405,103 $ 3,706,830 $ 3,904,727
Budget Positions 65 67 73 73
SUMMARY OF CHANGES: A 10% jail population increase in 2001, a 13.3% increase
year-to-date in 2002, and additional courtroom transports and coverage are the primary factors
causing budget increases. Four new correctional officer positions($176,402)to staff a previously
unused housing unit, a new dedicated supervisor ($68,856) to supervise the Court transport and
security, and a new position ($35,337) to increase resources available for special needs inmate
case management have been requested. Centennial staffing would also increase by the transfer
of one court technician and the transfer of one booking technician once the dedicated supervisor
is approved as listed in the justification submitted earlier. A small increase in revenue ($15,000)
has been included to reflect maximum occupancy of the work release residential facility which now
includes a backlog of clients awaiting intake. Overtime ($220,000) has been increased to reflect
expenditure patterns, but the funds have come out of the regular salary line items and are not
additional dollars. Note: Eventually, this budget unit will include only jail alternative programs
(work release,electronic home monitoring, pre-trial services,and day reporting)and court-related
activities (court security, prisoner transports, and non-custodial fingerprinting) as the Centennial
jail closes and migrates to the North Jail. Final budget adjustments include an increase in salaries
of$197,897.
169
CENTENNIAL JAIL
(CONTINUED)
1000-24420
OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and
effective manner; 2) Identify and implement Jail alternatives to prolong the useful life of the new
jail facility.
PERFORMANCE MEASURES
See North Jail Complex.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The growth in the
inmate population justifies the added costs and staff increases. Added staffing for both jails of
seven (7) positions will cost $566,470 in 2003.
BOARD ACTION: No change. Board approved the additional staff and added funding due to
inmate population growth.
170
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Office of Emergency Management-- 1000-26200
DEPARTMENT DESCRIPTION: Develops, plans, coordinates emergency planning in case of
either natural or other disaster on county, state, and federal level. Coordinates emergency
response exercises for participants to evaluate effectiveness and improvements.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 59,643 $ 60,223 $ 60,223 $ 65,491
Supplies 276 4,100 4,100 4,100
Purchased Services 20,948 28,320 28,420 28,420
Fixed Charges 369 0 0 0
Capital 0 0 0 0
Gross County Cost $ 81,236 $ 92,643 $ 92,743 $ 98,011
Revenue 33,433 30,300 30,300 30,300
Net County Cost $ 47,803 $ 62,343 $ 62,443 $ 67,711
Budget Positions 1 1 1 1
SUMMARY OF CHANGES: The increase in printing charges includes printing and distribution
of the new Homeland Security Plan. This Budget Unit is supplemented by Federal matching
monies. Final budget adjustments include an increase in salaries of$5,268.
OBJECTIVES: Comply with State and Federal EMA programs.
171
OFFICE OF EMERGENCY MANAGEMENT
(CONTINUED)
1000-26200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of inspections and/or reports 70 96 100
Number of drills and exercises 3 7 4
Number of people participating in drills 200 175 200
Efficiency Measures
FTE's per 10,000/capita .056 .056 .056
Per capita cost (county support) $0.27 $0.35 $0.38
Effectiveness Measures (desired results)
Percent increase in number of inspections 15% 8% 8%
and/or reports
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
172
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: County-wide Communications -- 1000-22100
DEPARTMENT DESCRIPTION: Provides dispatch services for 22 law enforcement agencies,
18 fire departments, 2 rescue/ambulance departments, plus local government including public
works.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 294 0 0 0
Purchased Services 942,047 1,008,218 1,137,663 1,137,663
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 942,341 $ 1,008,218 $ 1,137,663 $ 1,137,663
Revenue 218,065 228,067 241,928 241,928
Net County Cost $ 724,276 $ 780,151 $ 895,735 $ 895,735
Budget Positions -- -- --
SUMMARY OF CHANGES: On May 3,1993, Weld County entered into a contract with the City
of Greeley to operate and maintain the Weld County Regional Communications Center, criminal
records management, and Criminal Justice Information Center. Details of the total cost of the
contract are on the following page.
173
COUNTY-WIDE COMMUNICATIONS
(CONTINUED)
1000-22100
PERSONNEL 2003 2002 WCRCC CJIS
1.00 Upgrade of Police Sergeant to
Captain $22,590 $21,413 $22,590 $ 0
1.00 Upgrade Computer Systems
Manager 21,496 20,375 0 21,496
1.50 Systems Administrator(Previously
Systems Admin I) 101,050 65,961 0 101,050
2.00 P C Specialist(Previously System
Admin. I) 71,972 69,204 0 71,972
0.50 Services Sergeant 43,308 41,050 43,308 0
1.57 Dispatcher II 88,872 52,602 88,872 0
17.20 Dispatcher I 768,274 711,262 768,274 0
Dispatch Temp Services 8,427 8,103 8,427 0
Dispatch Overtime 13,687 12,954 13,687 0
6.82 Data Coordinator I 260,136 231,756 0 260,136
Clerks Temp Services 11,445 7,623 0 11,445
Records Overtime 11,000 11,000 0 11,000
0.50 Data Coordinator II Upgrade
from Data Coordinator I 6.459 6.151 0 6.459
TOTAL PERSONNEL COSTS $1,428,716 $1,259,454 $945,158 $483,558
COMPUTER SYSTEM
Radio Maintenance Contract $ 105,000 $ 78,250 $ 105,000 $ 0
Computer Enhancements 100,000 100,000 0 100,000
Radio Enhancements 20,000 20,000 20,000 0
Tower Rental 13,190 12,429 13,190 0
Utilities 14.815 14.155 14.815 0
TOTAL COST $253,005 $ 224,834 $153,005 $ 100,000
HARDWARE/SOFTWARE MAINTENANCE
Tiburon $ 117,363 $ 111,774 $ 0 $ 117,363
IBM 8,012 7,630 0 8,012
Digital 26,760 25,486 0 26,760
Dictaphone Logger/Call Checks 6.582 6.269 0 6.582
TOTAL $ 158,717 $ 151,159 0 $ 158,717
PROGRAM TOTALS $1,840,438 $1,635,447 $1,098,163 $742,275
174
COUNTY-WIDE COMMUNICATIONS
(CONTINUED)
1000-22100
SUMMARY OF CHANGES (CONTINUED):
The County receives cost reimbursement from Emergency Medical Dispatchers($131,554),tower
rental ($52,679), and reimbursement for AirLife services for a net cost of$57,695. Of the above
costs, the $1,840,438 contract will be allocated as follows: $1,098,163 to the Weld County
Regional Communications Center, and $742,275 to the Criminal Justice Information System.
Included as an enhancement to the computer system is $100,000 via Tiburon. Phone costs of
$34,000 and motor pool costs of$5,500 are included in the budget outside the contract.
Net costs of the budget are up $120,672 for 2003, or 15.5 percent. Personnel costs are up
$97,774,with salary adjustments due to cost-of-living and the addition of two Dispatcher positions,
of which the county pays 56%. The service and supply accounts are up $22,898. Revenues are
up $8,773 or 5%.
OBJECTIVES: 1) Perform emergency service and dispatching for 43 law enforcement, fire and
ambulance departments/agencies throughout the county; 2) Schedule radio maintenance and
repair services; 3) Perform NCIC/CCIC termination operations for information inquiry requests
from user agencies; 4) Operate and maintain the E-911 emergency telephone system. 5) Begin
implementation of the 800 MHZ system.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
E-911 Calls 84,420 87,500 91,875
Computer Aided Dispatch, Incidents for
Law Enforcement and Fire/Ambulance 245,124 252,960 265,608
EMD Calls 7,824 8,088 8,492
Criminal Justice Records, Total Case #'s
issued 30,574 31,500 33,100
ADS Documents Transcribed 36,564 38,000 40,000
Efficiency Measures
FTE's per 10,000/capita 3.30 3.50 3.66
Per Capita Cost - Operating Budget $4.02 $4.33 $4.98
EMD Call per FTE 260 269 372
CAD Incident per FTE 8,171 8,452 8,874
Total Telephone Calls to Center per FTE 14,286 14,778 15,496
ADS Document transcribed per FTE 1,828 1,900 1,900
175
COUNTY-WIDE COMMUNICATIONS
(CONTINUED)
1000-22100
PERFORMANCE MEASURES (CONTINUED)
ACTUAL ESTIMATED PROJECTED
Effectiveness Measures (desired results)
Respond to all 911 calls within 7 seconds 99% 99% 99%
Maintain Emergency Medical certification of
all dispatch personnel. 100% 100% 100%
Maintain customer satisfaction as indicated
by feedback from the Weld County
Board of Commissioners, City Council
of Greeley, Weld County
Communications Board, and Weld 95% 95% 96%
County E-911 Board
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Based upon the
growing workload, the additional staff is justified. The costs of the additional staff split between
the City of Greeley and Weld County is based upon activity per the original IGA.
BOARD ACTION: No change.
176
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: Communication System Development -- 1000-22200
DEPARTMENT DESCRIPTION: Capital outlay for development of the county-wide
communications system.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 26,145 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 422,758 500,000 500,000 500,000
Gross County Cost $ 448,903 $ 500,000 $ 500,000 $ 500,000
Revenue 810,671 250,000 250,000 250,000
Net County Cost $ -361,768 $ 250,000 $ 250,000 $ 250,000
Budget Positions -- - - -- --
SUMMARY OF CHANGES: Budgeted capital cost in year four of implementing the 800 MHZ
system is $500,000, of which $250,000 is from the E-911 Authority.
OBJECTIVES: 1)To enhance the existing regional communications radio system until it provides
satisfactory county-wide coverage. 2) Implement an 800MHz digitized radio system.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This is the fourth
year of a 5-6 year phased process of implementing a new 800 MHZ digitized radio system started
in 2000. The system is needed since the FCC will no longer issue lower level frequencies in high
growth areas, such as the Front Range of Colorado. New frequencies are needed due to the
growth and demand for service in the area. The new technology will also allow agencies to
communicate with each other on the same frequency when an emergency situation requires
multiple agencies to respond. The E-911 Board has committed $1,500,000 to this project, and
a $2,000,000 Energy Impact Assistance Grant has been approved. This project is essential to
keep the Weld County Regional Communications Center functional in the future, with all the
anticipated growth in the county. Radios for Weld County government to accommodate this
system will be acquired via normal attrition and the county's replacement program.
BOARD ACTION: No change.
177
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: E-911 Administration -- 1000-22300
DEPARTMENT DESCRIPTION: Administration of County-wide E-911 system.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 640 700 700 700
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 640 $ 700 $ 700 $ 700
Revenue 0 0 0 0
Net County Cost $ 640 $ 700 $ 700 $ 700
Budget Positions
SUMMARY OF CHANGES: No change.
OBJECTIVES: Administratively support the Weld E-911 Authority Board in its efforts to develop
and maintain E-911 emergency telephone system.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
178
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: Criminal Justice Information System -- 1000-22400
DEPARTMENT DESCRIPTION: Provides a comprehensive, integrated criminal justice system
serving multiple public safety agencies, including computer-aided dispatch, criminal records
management, jail records management, and prosecution system.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 61,056 $ 0 $ 0 $ 0
Supplies 4,328 0 0 0
Purchased Services 481,444 663,229 1,701,824 1,701,824
Fixed Charges 0 0 0 0_
Capital 0 0 100,000 100,000
Gross County Cost $ 546,828 $ 663,229 $ 1,801,824 $ 1,801,824
Revenue 0 0 0 0
Net County Cost $ 546,828 $ 663,229 $ 1,801,824 $ 1,801,824
Budget Positions - - -- -- --
SUMMARY OF CHANGES: See Communication Budget Unit (1000-22100) for details on the
consolidation of the communications dispatch center and criminal records system with the City of
Greeley. The budget includes $483,558 in personnel costs, $100,000 for enhancements to
Tiburon, and $158,717 for computer maintenance costs, for a total of $742,275. This is an
increase of$79,046, or 11.9 percent. The increases are all in personnel costs for cost-of-living
increases, and an additional .5 FTE PC Specialist and .5 FTE Systems Administrator that are
being split between Weld County and the City of Greeley. All other line items remain the same.
Computer system enhancements for Tiburon will cost$1,059,549 in 2003,and $773,712 in 2004.
Tiburon has not been upgraded since 1993, and is long overdue for upgrade. Greeley and Weld
County will divide the costs based upon usage. Greeley's share in 2003 will be $858,664, and
$758,422 in 2004. This upgrade includes the CAD, records, civil, jail, and District Attorney's
system modules.
179
CRIMINAL JUSTICE INFORMATION SYSTEM
(CONTINUED)
1000-22400
OBJECTIVES: Installation and maintenance of a comprehensive criminal justice information
system that includes criminal records management, computer-aided dispatch, jail records
management, and prosecution system.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
ADS documents transcribed 36,500 38,500 40,000
Efficiency Measures
Per capita cost (county support) $3.04 $3.68 $10.01
Effectiveness Measures (desired results)
ADS documents transcribed per FTE 1,825 1,900 1,900
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The Tiburon
computer upgrade has been planned in budget modeling for four years, and is necessary to keep
the system a viable criminal justice system.
BOARD ACTION: No change. The Board approved the funding for the Tiburon computer
upgrade.
180
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CORONER
BUDGET UNIT TITLE AND NUMBER: Coroner-- 1000-23200
DEPARTMENT DESCRIPTION: Responds to all unattended deaths in Weld County. Autopsies
are performed in all cases of suspicious death or at the discretion of the Coroner's or District
Attorney's Office. State laboratories are available in Denver; however, Weld County's Coroner
usually employs the registered pathologists and laboratory facilities of North Colorado Medical
Center and McKee Medical Center.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 168,260 $ 158,937 $ 180,430 $ 180,430
Supplies 11,381 6,350 8,450 8,450
Purchased Services 183,282 156,300 181,700 181,700
Fixed Charges 24 0 0 0
Capital 0 0 0 0
Gross County Cost $ 362,947 $ 321,587 $ 370,580 $ 370,580
Revenue 242 250 250 250
Net County Cost $ 362,705 $ 321,337 $ 370,330 $ 370,330
Budget Positions 3 3 3.5 3.5
SUMMARY OF CHANGES: This budget reflects a restructuring of the Coroner's office as an
appointed department head versus elected official. The budget reflects the further
professionalization of the office with a Coroner/Medical Examiner structure. There are three
investigators, 0.5 clerical,and a contract Coroner/Medical Examiner. The salary schedule for the
investigators has been tied to the Deputy Sheriff salary levels for two investigators and one lead
investigator. In addition, there has been an additional vehicle added to accommodate the
workload. The budget is up only$7,625, or 2% over the expenditures of 2001,for an increase of
1%for each of the last two years. The budget amount for the last two years is not relevant since
the budget has had to be supplemented due to over expenditures.
OBJECTIVES: To maintain office per statute regarding unattended deaths and investigations.
181
CORONER
(CONTINUED)
1000-23200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of cases 789 800 825
Number of inspections 460 475 500
Number of full autopsies 165 170 175
Number of other forensic exams 18 20 20
Efficiency Measures
FTE's per 10,000/capita .167 .167 .194
Per capita cost (county support) $2.02 $2.06 $2.06
Cost per autopsy/inspection $750 $800 $800
Effectiveness Measures (desired results)
Percent full autopsies of post-mortem 21% 21% 21%
exams
Percentage of contested work 0% 0% 0%
FINANCE/ADMINISTRATIONRECOMMENDATION: Due to a Weld County Home Rule Charter
amendment in November, 2002, it is necessary to restructure the organization of the Coroner's
Office from an elected official to an appointed department head, effective January 1, 2003. It is
anticipated that the change will be cost neutral and not increase or decrease costs significantly.
As a result, the Proposed Budget may have to be refined in the Final Budget. A committee
appointed by the Board will be making recommendations on the proposed organization structure
in the Fall of 2002, at which time a more detailed budget will be developed.
BOARD ACTION: The Board approved the recommendations of the Coroner's Office
Reorganization Committee in November, 2002. The committee called for the Coroner/Medical
Examiner to be a contract forensic pathologist (Dr. Steven Cina of Colorado Pathology
Association) with a county staff of one lead investigator, two investigators and a 0.5 clerical
position. The Board also approved a second van for the Coroner's Office. The new structure
under the Weld County Home Rule Charter will begin January 1, 2003.
182
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNITY CORRECTIONS
BUDGET UNIT TITLE AND NUMBER: Community Corrections -- 1000-24200
DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in accordance with
Section 17-27-101, et seq, C.R.S., which authorizes the diversion of non-violent offenders not
eligible for probation from State penal facilities to community programs. Operates under the
Board of County Commissioners with delegated authority to the Community Corrections Board.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 38,438 $ 40,394 $ 42,484 $ 42,484
Supplies 1,397 700 700 700
Purchased Services 3,366,426 3,067,400 2,797,127 2,797,127
Fixed Charges 22,679 42,577 29,044 29,044
Capital 0 0 0
Gross County Cost $ 3,428,940 $ 3,151,071 $ 2,869,355 $ 2,869,355
Revenue 3,428,940 3,151,071 2,869,355 2,869,355
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions 1 1 1 1
SUMMARY OF CHANGES: Budget consists of the Community Corrections Board's
administrative budget funded at$136,228,the Residential Treatment Center funded at$681,198,
and The Restitution Center funded at$2,051,929. The total State funding for the program is down
$208,532. The projected increase in the per diem and the state-wide budget cuts resulted in the
lower fund total.
OBJECTIVES: 1) Provide counseling and diversion programs for non-violent offenders; and 2)
Carry out all community corrections contract requirements of the State of Colorado.
183
COMMUNITY CORRECTIONS
(CONTINUED)
1000-24200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
The Restitution Center (beds): 61 66 48
Transition
Parolee 4 7 9
Residential Transition 15 14 14
Diversion Residential 74 74 74
Diversion Non/Residential 75 75 70
Independent Living (3/4 House) 5 5 5
Residential Treatment Center 55 30 30
Specialized Services 20 20 10
Efficiency Measures
FTE's per 10,000/capita .0625 .0625 .0625
Effectiveness Measures (desired results)
Percent of Client Recidivism *
The Restitution Center 32.2% 20.7% 20%
Residential Treatment Center 24.6% 29.7% 26%
*Statistics reflect actual experience for clients after being out of the program for a period of
12 months. As such, results shown are for clients who were in the program in 96-97, 97-98,
98-99 respectively.
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Program is 100%
state funded.
BOARD ACTION: No change.
184
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PLANNING AND ZONING
BUDGET UNIT TITLE AND NUMBER: Building Inspection - 1000-25100
DEPARTMENT DESCRIPTION: Administers building codes; makes on-site inspections during
each phase of construction to insure minimum requirements are met. Assists Weld County
Citizens in understanding and applying the Uniform Building Code for upmost construction safety.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 690,537 $ 842,788 $ 842,788 $ 896,308
Supplies 6,990 20,300 20,300 20,300
Purchased Services 85,541 89,100 122,148 122,148
Fixed Charges 50,049 90,049 90,049 90,049
Capital 0 0 0 0
Gross County Cost $ 833,117 $ 1,042,237 $ 1,075,285 $ 1,128,805
Revenue 1,428,777 1,210,000 1,225,000 1,225,000
Net County Cost $ -595,660 $ -167,763 $ -149,715 $ -96,195
Budget Positions 15.5 18 18 18
SUMMARY OF CHANGES: Phone Service increased by$2,000 due to Southwest County office
phone charges. Repair and Maintenance of Vehicles increased $20,896 to be consistent with
Motor Pool budget and for the replacement of three existing vehicles. Machine/Equipment Rental
adds the cost of a lease for a DT400 Scanner at $846.00 month, or $10,152 annually. This
equipment is needed to support GIS applications at both office locations. Mid-year upgrade of CB
Tech to Office Manager for the Southwest Administration Building office is recommended
($2,014). Final budget adjustments include an increase in salaries of$53,520.
Revenues have increased slightly due to a rise in construction and development activities
($15,000). Fees are to remain unchanged.
185
BUILDING INSPECTION (CONTINUED)
1000-25100
OBJECTIVES: 1) Review and issue construction permits; 2) Conduct construction inspections;
3) Make necessary change to Weld County Building Code; 4) Continuation of follow-up on old
permits; 5) Continue training of Building Technician; 6) Continue training of Plans Examiners; 7)
Continue training for support staff; 8) Update forms and handouts; 9)Utilize hand held computers
for inspections; 10) Continue to expand the development of Permits Plus; 11) Conduct Field
Inspections via Southwest Weld Administration Office; 12)Begin the adoption of the International
Building and Residential Codes
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Field Inspection Work Outputs
Number of field inspections performed 24,043 25,245 26,507
Number of stop work orders issues 87 90 90
Average number of field inspections per 15-20 15-20 15-20
building permit
Plans Examiner/Inspector-On-Call Work Outputs
Number of plan reviews 1,284 1,348 1,375
Average monthly customer calls for 340 386 386
information
Average monthly walk-in customers 136 160 160
Number of specialized conditions per permit 500-1300 500-1300 500-1300
Building Compliance Work Outputs
Active permits 176 200 200
Number of issued building violations 271 500 500
Number of closed building violations 95 175 175
Number of 1996 -2000 building permits 337 -- —
finalized
Number of closed 1996 -2000 building 311 -- —
permits
Number of pending 1996-2000 building 26 5 0
permits
Number of ALL Violation Permits 202 - -
186
BUILDING INSPECTION (CONTINUED)
1000-25100
PERFORMANCE MEASURES (CONTINUED)
ACTUAL ESTIMATED PROJECTED
Technical Support Work Outputs
Number of building permits processed 2,119 2,495 2,495
Average Monthly Walk-ins 300 320 320
Incoming Calls - January -April 2002 15,491 46,440 46,440
Average Monthly Call 3,872 3,900 3,900
Field Inspection Effectiveness
Measures:
Average number of certifications per 1 1.5 1.5
building inspector
Average number of certifications per 2.67 3.0 3.0
electrical inspector
Plans Examiner/Inspector-On-Call Effectiveness Measures:
Percent of permits past review time* Less than Less than Less than
5% 2% 2%
Average number of certifications per plans 4 4.3 4.3
examiner
Average response time to return client 1 day 1 day 1 day
questions
Building Compliance Effectiveness Measures:
Average rate of voluntary compliance 90% 90% 90%
Average response time to complaints 1 to 3 days 1 to 3 days 1-3 days
*Residential Review Time - 2 week maximum time
*Commercial Review Time -4 weeks maximum time
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Service and supply
account increases are justified. Recommend the Board reaffirm the mid-year upgrade of the CB
Tech to Office Manager ($2,014), especially in light of the reduction of 1.5 FTE in Planning and
Building Inspection.
BOARD ACTION:The Board concurred with the recommended reduction in staff in Planning and
Building Inspection with the understanding that, if the caseload increases, the Board will consider
mid-year adjustments. The Board reaffirmed the mid-year upgrade of the CB Technician to Office
Manager. All other line items were approved as recommended.
187
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: Weed and Pest -- 1000-26100
DEPARTMENT DESCRIPTION: Enforces noxious weed ordinances and statutes for weed district
within the county. Sprays county roads for weed control. Inspects elm trees for DED and
removes infected trees.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 128,614 $ 176,721 $ 180,885 $ 218,732
Supplies 49,029 55,500 55,500 55,500
Purchased Services 50,070 44,717 51,002 51,002
Capital 0 0 0 0
Gross County Cost $ 227,713 $ 276,938 $ 287,387 $ 325,234
Revenue 12,264 1,000 2,000 2,000
Net County Cost $ 215,449 $ 275,938 $ 285,387 $ 323,234
Budget Positions 1 FTE 1 FTE 1FTE 1FTE
3.5 PT 3.5 PT 3.5 PT 3.5PT
SUMMARY OF CHANGES: Salaries increased $4,164 with the recommended upgrade of the
Vegetation Management Specialist to be equivalent to a Public Works Supervisor (Grade 46).
The final budget will have a cost above the 4% salary increase due to under-estimating the cost
impact in the 2002 budget of increasing the pay rates and benefit costs of the part-time staff.
Final budget adjustments include an increase in salaries of$37,847.
Postage and Printing each increased $100 based on historical usage. Publications and
Subscriptions increased $400 for the replacement of the education booth. Membership and
Registration Fees increased$280 due to the increased cost of conferences and registration fees.
Phones decreased$400 and Other Professional Services decreased$70 based on historical data.
Repair and Maintenance Vehicles increased $1,145 based on calculations by the Accounting
Department. Repair and Maintenance Other decreased $20, and Travel decreased $250 based
on historical data. Grants and Donations was added in the amount of$5,000 for a Noxious Weed
Control Cost Share Grant.
Revenues for spraying are up $1,000. The net budget is up $9,449, and the final salary amount
will increase the budget another$42,240 for a total increase of$51,689 in 2003.
188
WEED AND PEST
(CONTINUED)
1000-26100
OBJECTIVES: 1) Carry out Colorado Weed Management Act(Noxious weed control)on county
property; 2) Work with weed complaints and help landowners comply with weed law; 3) Initiate
educational programs to inform the public of the"Colorado Weed Management Act";and 4)Carry
out weed control for all divisions of the Public Works and Buildings and Grounds Departments.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of inquiries/complaints 1,725 2,000 1,700
Number of abatement letters 100 100 100
Number of noxious weed spray days 300 300 450
Number of educational presentations 6 6 10
Number of workshops/meetings attended 5 5 5
Number of attendees at presentations 500 500 500
Number of interagency projects 3 3 4
Efficiency Measures
FTE's per 10,000/capita .28 .28 .28
Per capita cost (county support) $1.20 $1.53 $1.80
Cost per citizen contact $95.00 $84.55 $108.73
Effectiveness Measures (desired
results)
Number of inquiries per 1,000 capita .09 .08 .10
Percent of mapping completed for weed 70% of road 70% of roads 70% of roads
infestation mapped mapped mapped
Number of abatement letter recipients 70 70 70
required to go to public hearing
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The upgrade of the
Vegetation Management Specialist to be equivalent with other supervisors in Public Works is
justified for pay equity reasons.
BOARD ACTION:The Board approved the pay upgrade of the Vegetation Management Specialist
to be the same as a Public Works Supervisor. All other items were approved as recommended.
189
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: WEST NILE VIRUS PROGRAM
BUDGET UNIT TITLE AND NUMBER: West Nile Virus Program - - 1000-26300
DEPARTMENT DESCRIPTION: Funds a program to respond to the spread of the West Nile
virus into Weld County. The program will have educational, testing, monitoring and mosquito
control components.
ii 1 t8e rt'i( 4I �k�3 ' e5y51i 9. �1yy��', �yt F�s,i G R '��..j�4P ii 1�a A�y�. §�gag�t cF� iali �� 1e#.3 w�`�a`J�r�4.�'� 4� p�j i d.
.. lia l re rsG A S,#ALW m a B1t11t43�TER tlkgUE� ,tad !ThSEI R
tgrooRESOURCES_ .. `,, rLA it,: ; ,f9$F iliCURRENTgEti. _�: SENEnF�Y;r_ . (DECREASE)r
Personnel Services $ 0 $ 0 $ 0 $ 0
Purchased Services 0 0 0 700,000
Fixed Charges 0 0 0 75,000
Gross County Cost $ 0 $ 0 $ 0 $ 775,000
Revenue 0 0 0 225,000
Net County Cost $ 0 $ 0 $ 0 $ 550,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Budget reflects the first year of a West Nile Virus control program
aimed at responding to the health threat of the virus that spread into Weld County last year. The
program has $75,000 to fund the Health Department's education, testing, and monitoring
programs, plus $700,000 to control the disease through contract spraying and larvicide efforts.
Approximately 300 to 400 square miles of the heavily populated areas of Weld County will have
a mosquito control program in conjunction with the municipalities. Each municipality will pay for
its incorporated area, at an estimated total cost of$225,000, which will be an offsetting revenue
to the county.
OBJECTIVES: n/a
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Square miles controlled 0 0 300 - 400
Efficiency Measures
Per capita cost (county support) $0.000 $0.000 $3.06
190
WEST NILE VIRUS PROGRAM
(CONTINUED)
1000-26300
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This budget has
been added in the final budget stage in response to the spread of the West Nile Virus into Weld
County in late summer of 2002.
BOARD ACTION: The Board strongly supported this program and the funding level.
191
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: General Engineering -- 1000-31100
DEPARTMENT DESCRIPTION: Provides engineering services for bridge designs;development
referrals;field survey operations to establish line and grade control;administrative and inspection
work in utility and subdivision construction; performs laboratory tests to determine soil properties,
construction and materials quality; all phases of highway engineering, bridge engineering, design
and construction inspection.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 457,750 $ 530,876 $ 667,978 $ 635,644
Supplies 23,818 23,600 28,500 28,500
Purchased Services 168,493 193,894 193,402 193,402
Capital 0 0 0 0
Gross County Cost $ 650,061 $ 748,370 $ 889,880 $ 857,546
Revenue 0 0 0 0
Net County Cost $ 650,061 $ 748,370 $ 889,880 $ 857,546
Budget Positions 8 9 11 10
SUMMARY OF CHANGES: Personnel Services was increased by $137,102 for two additional
positions and a one-time partial position. Traffic counting and pavement management field
inventories are being performed by a seasonal employee. Both functions are critical to
departmental information management systems and play a critical role in decision making. The
request is to change the seasonal to a full-time Engineering Tech I (grade 25, $41,754).
An Engineering Tech III position (grade 38, $53,120) is requested for development review. The
demand on the department from development has grown considerably. At present, the
Engineering Manager is spending 70% of his time in that function. The new position will support
the Engineer II position which has primary responsibility for development review.
The partial position is an Engineering Manager(grade 51,$42,228)forJanuarythrough July,2003
to train with the present Engineering Manager who is retiring in July of 2003.
192
GENERAL ENGINEERING
(CONTINUED)
1000-31100
SUMMARY OF CHANGES (CONTINUED):
Office Supplies increased$2,400 due to historic use. Small Items of Equipment increased$2,500
for the purchase of one digital camera and to replace an existing 10+ year old video camera.
Training is being eliminated and combined with Memberships and Registrations. This line item
increased a total of $3,060, which is consistent with the Road and Bridge line item use. Other
Professional Services decreased$9,000 based on design requirements for the 2003 construction
plan. Increased design requirements for the Strategic Roadway Plan will come out of Other Public
Works in the Road and Bridge budget. Repair and Maintenance Vehicles increased $6,448 per
calculations by the Accounting Department. Repair and Maintenance Equipment and Travel and
Meetings increased $1,000 each due to historic use.
Final budget adjustments include an increase in salaries of$20,786.
OBJECTIVES: 1) Design and manage contract construction and provide technical support for
other Public Works Department, as well as other Weld County departments, such as Planning,
Purchasing, and the County Attorney's office; and 2) Perform all necessary bridge inspections,
pavement management, construction management and inspection material testing, bridge grant
administration, and utility permitting and inspections.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of designs completed 9 7 7
Number of construction projects completed 6 7 7
Number of plats reviewed 544 500 500
Efficiency Measures
FTE's per 10,000/capita .44 .50 .55
Per capita cost (county support) $3.58 $3.84 $4.76
Effectiveness Measures (desired results)
Percent of projects within budget design 100% 100% 100%
phase
Percent of projects within budget 100% 100% 100%
construction phase
Percent of requests responded to within 5 100% 100% 100%
working days
193
GENERAL ENGINEERING
(CONTINUED)
1000-31100
FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested
except for the additional Engineering Tech Ill position ($53,120) for development reviews. The
recommendation is made with the following comments:
1. Based upon the caseload data that Planning has supplied, the workload projected
for the remainder of 2002 and 2003 does not justify added staff for development
reviews. Planning is, in fact, recommending the reduction of one Planner I position
due to the drop in workload. The recommended course of action would be for the
Board and Public Works to monitor the need in 2003, and if activity picks up do a
supplemental appropriation. Revenues in Planning would be up accordingly to
support the added costs.
2. Engineering Tech I ($41,754) for traffic counts and pavement management has
been filled by a part-time/temporary staff member in Public Works for the last few
years, but working year around. Therefore, the function is necessary and should
be a full time position. The position will cost approximately 30% more than a
part-time position due to full benefits. The position will be assigned to Engineering.
3. The backfilling of the Engineering Manager position for six months prior to
retirement is not normally done as a county policy, but since the incumbent has
held the position for several years there may be justification to assure a smooth
transition in a critical position. As a result it is funded and recommended, but a
policy issue for the Board.
4. All other items are recommended.
BOARD ACTION: The Board approved all items and positions as recommended, including the
denial of the additional Engineering Technician III position for development reviews. The Board
did indicate that if the workload for development reviews increases in 2003,the Board will consider
a mid-year increase, since there will be offsetting revenues.
194
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: MISSILE SITE PARK
BUDGET UNIT TITLE AND NUMBER: Missile Site Park -- 1000-50100
DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and
related equipment, as well as the missile silo and archive storage areas. Provides security for the
park.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 25,054 $ 27,472 $ 27,472 $ 28,296
Supplies 760 800 900 900
Purchased Services 20,021 25,500 25,400 25,400
Fixed Charges -46,084 0 0 0
Capital 0 0 0 0
Gross County Cost $ -249 $ 53,772 $ 53,772 $ 54,596
Revenue 2,213 2,000 2,000 2,000
Net County Cost $ -2,462 $ 51,772 $ 51,772 $ 52,596
Budget Positions 1 1 1 1
SUMMARY OF CHANGES: Overall budget is unchanged. Amounts in accounts have been
reallocated to reflect expenditure patterns. Revenues from the park fees and dump fees remain
at $2,000. Final budget adjustments include an increase in salaries of$824.
OBJECTIVES: 1) To maintain and improve Missile Site park; 2) To improve the quality of life
for all Weld County residents.
195
MISSILE SITE PARK
(CONTINUED)
1000-50100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Visitor numbers 695 700 700
Efficiency Measures
FTE's per 10,000/capita .0555 .0555 .0555
Per capita cost (county support) $0.00 $0.28 $0.29
Effectiveness Measures (desired results)
Percentage of time park unavailable to the
public during scheduled operating 0% 0% 0%
hours
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Recommend that
the budget be funded 100% from the General Fund, since there is not enough money in the
Conservation Trust Fund to fund this park.
BOARD ACTION: No change.
196
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: AIRPORT
BUDGET UNIT TITLE AND NUMBER: Airport Transfer-- 1000-56100
DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County
Municipal Airport.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 268,042 95,833 47,222 47,222
Capital 0 0 0 0
Gross County Cost $ 268,042 $ 95,833 $ 47,222 $ 47,222
Revenue 0 0 0 0
Net County Cost $ 268,042 $ 95,833 $ 47,222 $ 47,222
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Airport is requesting $47,222 for local FAA matching funds for the
rehabilitation of Runway 9/27 and Taxiway A West.
OBJECTIVES: n/a
197
AIRPORT TRANSFER
(CONTINUED)
1000-56100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost (county support) $1.49 $0.53 $0.26
Grants Summary
Airport Grant $268,042 $95,833 $47,222
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The request is
consistent with the county's policy to provide half of the local share of matching funds for FAA
funded capital projects. Projects are part of the Airport Master Plan approved by the county. The
City of Greeley will provide a like amount to the airport for 2003.
BOARD ACTION: No change.
198
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SENIOR PROGRAMS
BUDGET UNIT TITLE AND NUMBER: Senior Programs -- 1000-56110
DEPARTMENT DESCRIPTION: Weld County's financial support to the senior centers
throughout the county.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 12,500 12,500 12,500 12,500
Gross County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500
Revenue 0 0 0 0
Net County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500
Budget Positions
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators,
Inc.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost (county support) $0.07 $0.07 $0.07
Grants Summary
Senior Center Grant $12,500 $12,500 $12,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
199
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: WASTE WATER MANAGEMENT
BUDGET UNIT TITLE AND NUMBER: Waste Water Management -- 1000-56120
DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality
Planning Association for waste water management, Big Thompson Watershed Forum,and Poudre
River Basin Stakeholders' Group.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 9,200 9,379 9,748 9,748
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 9,200 $ 9,379 $ 9,748 $ 9,748
Revenue 0 0 0 0
Net County Cost $ 9,200 $ 9,379 $ 9,748 $ 9,748
Budget Positions - - -- - - - -
SUMMARY OF CHANGES:This budget increased by$369. This Budget Unit includes dues for
the North Front Range Water Quality Planning Organization ($7,748) and the Big Thompson
Watershed Forum($1,000). In addition on January 15, 2001, the Board voted to participate in the
Poudre River Basin Stakeholders' Group at an annual cost of$1,000.
OBJECTIVES: Conduct 209 water quality responsibilities for the North Front Range of Colorado.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend continued membership in
NFRWQPA and Big Thompson Watershed Forum. Continuation of membership in the Poudre
River Basin Stakeholders' Group was to be reviewed annually by the Board. Policy issue.
BOARD ACTION: No change.
200
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEVELOPMENTALLY DISABLED
BUDGET UNIT TITLE AND NUMBER: Centennial Developmental Services, Inc. -- 1000-56130
DEPARTMENT DESCRIPTION: Weld County's financial support of Centennial Development
Services, Inc., which provides services for the developmentally disabled citizens of the county.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 45,000 46,125 153,695 46,125
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 45,000 $ 46,125 $ 153,695 $ 46,125
Revenue 0 0 0 0
Net County Cost $ 45,000 $ 46,125 $ 153,695 $ 46,125
Budget Positions -- -- -- --
SUMMARY OF CHANGES: CDSI has requested the county increase its budget by$107,570 to
meet the local match requirement of the State Development Disability Services contract. Only the
current base funding of$46,125 is included in the recommended budget.
OBJECTIVES: Provide services to the developmentally disabled citizens of Weld County via
contract with Centennial Development Services, Inc.
201
DEVELOPMENTALLY DISABLED
(CONTINUED)
1000-56130
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Individuals served 1,428 1,504 1,531
Efficiency Measures
Per capita cost (county support) .25000 .25625 .25625
Effectiveness Measures (desired results)
Grant- CDSI $45,000 $46,125 $46,125
FINANCE/ADMINISTRATION RECOMMENDATION: Funding at the requested level would be
a major policy shift for the county from past practices and an assumption of another state
mandate. Statutory authority exists to have a special mill levy for this purpose. The Board has
advised CDSI in the past that if they want an increased funding level they should organize a
grassroots campaign to pass a special mill levy and the Board would consider putting the issue
on the ballot. No such effort has been devoted to this matter by CDSI. It is not recommended to
increase the funding level without a voter-approved mill levy for the developmentally disabled.
Therefore, only the current funding level of$46,125 is included in the recommended budget.
BOARD ACTION: The Board only funded at the current level of$46,125, as recommended.
202
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: MENTAL HEALTH
North Front Range
BUDGET UNIT TITLE AND NUMBER: Behavioral Health -- 1000-56140
DEPARTMENT DESCRIPTION: Weld County's financial support of the North Front Range
Behavioral Health which provides extensive mental health services to citizens in Weld County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 113,625 135,875 185,875 135,875
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 113,625 $ 135,875 $ 185,875 $ 135,875
Revenue 0 0 0 0
Net County Cost $ 113,625 $ 135,875 $ 185,875 $ 135,875
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Budget request includes$141,875 for North Front Range Behavioral
Health (NFRBH) for 2003, which is $50,000 more than the current funding level. In addition,
$29,000 for inpatient care at NCMC, and $15,000 for psychiatrist costs associated with the
72-hour holds picked up by police agencies are included in the budget. Recommended budget
does not include the requested increase of$50,000.
OBJECTIVES: (1)Provide mental health services to Weld County citizens via contract with North
Front Range Behavioral Health. (2) Provide payment for 72-hour mental health patients put on
hold by police agencies.
203
MENTAL HEALTH
(CONTINUED)
1000-56140
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost (county support) $0.63125 $0.75486 $0.75486
Effectiveness Measures (desired results)
Grant - North Front Range Behavioral $113,625 $135,875 $135,875
Center
FINANCE/ADMINISTRATION RECOMMENDATION: NFRBH has requested an additional
$50,000 for an additional FTE to respond to new mental health needs of the Hispanic population
in Weld County. This request was also made last year, but was denied by the Board. The Board
last year wanted to see that there was a demonstrated need for the program before considering
funding it. In 2002 more than 220 individuals have requested service from this program, but have
had to be put on a waiting list due to staff limitations. Following Board direction, the increased
funding for outside agencies is not included in the recommended budget. Therefore,the$50,000
increase is a policy issue for the Board. It should be noted that,through the TANF reserve funding
process in June, 2002, the Board authorized an additional $40,000 for each of the next two years
to fund an additional FTE for NFRBH to be part of the "Multi-Disciplinary Youth Assessment
Team". This is added resources for the agency for the next two years.
BOARD ACTION: The Board denied the additional $50,000 budget request due to the
uncertainty of the state making additional budget cuts in human service programs that will impact
the county. Funding was left the same as last year.
204
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CHILD ADVOCACY CENTER
BUDGET UNIT TITLE AND NUMBER: A Kid's Place -- 1000-56150
DEPARTMENT DESCRIPTION: Funds a facility for interviewing and providing services to young
victims of child abuse and non-offending family members.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Purchased Services 10,000 11,000 11,000 11,000
Contra Charges -2,500 -2,750 -2,750 -2,750
Gross County Cost $ 7,500 $ 8,250 $ 8,250 $ 8,250
Revenue 0 0 0 0
Net County Cost $ 7,500 $ 8,250 $ 8,250 $ 8,250
Budget Positions --
SUMMARY OF CHANGES: No change.
OBJECTIVES: n/a
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost (county support) $0.042 $0.046 $0.046
Grants Summary
A Kid's Place Grant $10,000 $11,000 $11,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget is
supported by Sheriff's Office, District Attorney, and Social Services.
BOARD ACTION: No change.
205
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: TRANSFERS
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging Transfer-- 1000-56160
DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program
(Human Services Budget).
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 12,351 12,351 12,351 12,351
Capital 0 0 0 0
Gross County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351
Revenue 0 0 0 0
Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351
Budget Positions -- -- -- —
SUMMARY OF CHANGES: No change.
OBJECTIVES: See Human Services budget detail.
WORKLOAD MEASURES: See Human Services budget.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
206
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME TRANSFERS
BUDGET UNIT TITLE AND NUMBER: Health Ilepartmpnt Trancfpr-- 1nnn-SAISO
DEPARTMENT DESCRIPTION: General Fund contribution to Health Department operations.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 1,639,341 1,802,790 1,994,795 2,088,017
Capital 0 0 0 0
Gross County Cost $ 1,639,341 $ 1,802,790 $ 1,994,795 $ 2,088,017
Revenue 0 0 0 0
Net County Cost $ 1,639,341 $ 1,802,790 $ 1,994,795 $ 2,088,017
Budget Positions -- -- -- --
SUMMARY OF CHANGES: See Health Fund for details.
OBJECTIVES: See Health Fund for details.
WORKLOAD MEASURES: See Health Fund.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Funding was increased in the final budget to have the county general fund
pick up the state budget cuts that were made in May, 2002. The Board eliminated anticipated
state grant funding for the health per capita program that was cut by the Governor's veto in May,
2002. With the state's budget situation worsening, it is not realistic to anticipate that the state will
restore the cut revenues in its 2004 budget for the last six months of the county's 2003 fiscal year.
Therefore, county general fund dollars replaced the cut funds of over$250,000 for the 2003 fiscal
year. Through fee increases and program prioritization that allowed some cuts, the impact to the
county was held to $93,222. See Health Fund for program details.
207
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Economic Development-- 1000-60200
DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic
development program through the Economic Development Action Partnership (EDAP), a
public/private non-profit organization.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 103,833 100,000 100,000 100,000
Fixed Charges 8,437 0 0 0
Capital 0 0 0 0
Gross County Cost $ 112,270 $ 100,000 $ 100,000 $ 100,000
Revenue 8,437 0 0 0
Net County Cost $ 103,833 $ 100,000 $ 100,000 $ 100,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: EDAP is requesting the same as last year's funding level. The
ability to not request an increase is due to EDAP getting more private donations. EDAP's goal is
to be funded half by the public sector and half by the private sector. Great strides have been
made towards this goal in the last year.
OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote
continued economic vitality to the county; 2)Assist existing businesses in their expansion efforts;
3)Work to retain existing businesses in the county; 4)Support state and regional efforts to attract
businesses to Northern Colorado.
208
ECONOMIC DEVELOPMENT
(CONTINUED)
1000-60200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost (county support) .5769 .5555 .5555
Effectiveness Measures (desired results)
Jobs created 809 1,200 1,250
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic
development and job creation are high priorities for the county to diversify the local economy. Job
creation is especially important to the success of the welfare reform efforts in Weld County.
BOARD ACTION: No change.
209
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300
DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase
contracts from Correctional Facility and the Administrative Building for building rents.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 310,000 555,000 360,000 360,000
Interest 416,812 412,693 377,233 377,233
Gross County Cost $ 726,812 $ 967,693 $ 737,233 $ 737,233
Revenue 0 0 0 0
Net County Cost $ 726,812 $ 967,693 $ 737,233 $ 737,233
Budget Positions -- — — --
SUMMARY OF CHANGES: Budget reflects the following county lease purchase contract:
RENT INTEREST TOTAL
Correctional Facility 360.000 377.233 737,233
Total $ 360,000 $ 377,233 $ 737,233
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
210
LEASE-PURCHASE AGREEMENTS
The following supplemental data regarding lease-purchase agreements involving real property is
required under Section 29-1-104(2)(d), CRS, 1973:
A. The total amount to be expended during the
ensuing fiscal year for payment obligations
under all lease-purchase agreements
involving real property
Correctional Facility $ 737,233 $ 737,233
B. The total maximum payment liability of the
local government under all lease-purchase
agreements involving real property over the
entire terms of such agreements, including
all optional renewal terms
Correctional Facility $ 6,790,000 $6,790,000
C. The total amount to be expended during the
ensuing fiscal year for payment obligations
under all lease-purchase agreements other
than those involving real property $ -0-
D. The total maximum payment liability of the
local government under all lease-purchase
agreements other than those involving real
property over the entire terms of such
agreements, including all optional renewal $ -0-
211
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Non-Departmental -- 1000-90100
DEPARTMENT DESCRIPTION: Central budget unit containing county-wide costs that are not
allocated to program budgets, e.g. training, audit fees, etc.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 231,755 23,000 24,500 24,500
Purchased Services 405,841 235,500 234,000 234,000
Fixed Charges 98,780 50,000 50,000 50,000
Capital 0 0 0 0
Gross County Cost $ 736,376 $ 308,500 $ 308,500 $ 308,500
Revenue 30,248,121 32,937,352 36,172,784 35,844,825
Net County Cost $ -29,511,745 $ -32,628,852 $ -35,864,284 $ -35,536,325
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Overall expenditure portion of the budget is unchanged. There are
increases for office supplies ($1,500), memberships ($2,000), phones ($3,500), and repair and
maintenance ($5,000). There are offsetting reductions of$4,000 in medical exams, and $8,000
for funding to Outreach United Resources (OUR) in Longmont. Only a two-year funding
commitment was made to OUR until the Southwest Administration Building opened. Funding for
the Greeley Convention and Visitors' Bureau (GCVB) in the amount of $5,000 is included, and
$7,500 for the Radio Reading Services for the visually impaired. The Visitor's Bureau requested
an additional $15,000 to promote Island Grove that is not included in the budget. The Island
Grove Regional Treatment Center (IGRTC) has requested $ 24,250, but it is not included in the
recommended budget.
Revenues are up$2,907,473 primarily due to property tax revenue being up$4,228,542. Tobacco
tax is up $5,000, and cable fees$3,000. There has been a drop in interest earnings of$900,000
due to lower interest rates. Rent from the Social Services Building is down $249,312, due to a
federal regulatory interpretation change of only being able to charge Social Services for the
depreciation on the building versus fair market value of the rent. Housing Authority rent is
$17,158. Property tax subsidy to Social Services is down accordingly since it was an offsetting
transaction. Overhead from indirect charges are down $235,765, due to no longer charging the
Paramedic Service for overhead costs. Severance taxes are up $40,000. Other revenues are
stable with only minor changes.
212
NON-DEPARTMENTAL
(CONTINUED)
1000-90100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost (county support) $4.09 $1.71 $1.71
Non-Departmental Summary
Total Non-Departmental $736,376 $308,500 $308,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the base budget.
Funding for the Radio Reading Service is recommended. Only$5,000 for the Greeley Convention
and Visitors' Bureau is recommended in this budget. This is the same amount as last year,which
was increased from $3,000 to $5,000 in 2002. Funding for the promotion of the Island Grove
Regional Park of$15,000 should be considered as part of the Island Grove Building budget. It
is not recommended, since outsider use of the park is a primary benefit to the City of Greeley via
additional sales tax and lodging tax, and Weld County government has little direct benefit, even
though there are indirect benefits to the residents of Greeley.
Funding of the $24,250 request from IGRTC is a policy issue for the Board. In the past, the
county has provided in-kind match in the form of the building, donated land, water, and Internet
connections via the county's network. The county has donated additional land in the last year,
participated in the landscaping by their new site, and sponsored a CDBG grant in 2002. IGRTC
has requested a cash match the last four years that has been denied by the Board. The funding
structure for the program has moved more to a managed care concept. In addition, through
Social Services, Weld County contracts for services for clients. The program does serve Weld
County residents and complements the criminal justice system. Also, as part of the TANF
Reserve funding decisions, $40,000 for each of the next two years was given to IGRTC in June,
2002, as part of the "Multi-Disciplinary Youth Assessment Team". Therefore, additional funding
is not recommended. Policy issue.
BOARD ACTION: The Board took the following actions on this budget:
1. Approved the Radio Reading Service request for$7,500.
2. Approved only$5,000 for the Greeley Convention and Visitors Bureau, and denied the
additional request for the promotion of the Island Grove Regional Park.
3. The Island Grove Regional Treatment Center withdrew its request for $24,250 in the
final budget process.
4. Revenues were adjusted in the final budget for property tax and interest revenues.
5. Housing Authority rent was added in the amount of$17,158.
213
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EXTENSION DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100
DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research-based
education for agricultural, environmental and consumer issues.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 263,246 $ 288,937 $ 291,637 $ 284,853
Supplies 5,523 9,350 9,350 9,350
Purchased Services 56,430 55,101 59,123 59,123
Fixed Charges 336 0 0 0
Capital 5,840 0 0 0
Gross County Cost $ 331,375 $ 353,388 $ 360,110 $ 353,326
Revenue 30,365 36,813 37,024 37,024
Net County Cost $ 301,010 $ 316,575 $ 323,086 $ 316,302
Budget Positions 12.25 12.25 12.25 12.25
SUMMARY OF CHANGES: The Colorado State University Memorandum of Understanding for
the county portion of the salary for six agents increased salaries by $2,700. Office supplies are
up $2,750. Travel expense is up due to the mileage increase to 34.5 cents per mile, or$1,772.
Printing increased $2,000 resulting from higher demand for printed materials. Publications &
Subscriptions increased in dues and fees by $250. Operating supplies are down $2,750.
Revenues from the EFNEP program have increased $211 for salary increase for the grant in
2003. Net budget is up $6,511. Final budget adjustments include a decrease in salaries of
$6,784.
OBJECTIVES: 1) Provide information and education, as well as encourage the application of
Colorado State University research-based knowledge in response to local, state, and national
issues affecting individuals, youth, families, agricultural enterprises and communities.
214
EXTENSION
(CONTINUED)
1000-96100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of contacts 88,630 93,061 94,000
4-H enrollment 1,179 1,200 1,200
Number of public meetings 564 592 595
Efficiency Measures
FTE's per 10,000/capita .63 .63 .63
Per capita cost (county support) $1.67 $1.76 $1.76
Effectiveness Measures (desired results)
Contacts per 10,000 capita 4,924 5,170 5,222
4-H enrollment per 10,000 capita 65 66 66
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
215
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EXTENSION SERVICE
BUDGET UNIT TITLE AND NUMBER: County Fair-- 1000-96200
DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3,368 $ 6,051 $ 6,051 $ 6,051
Supplies 5,985 0 0 0
Purchased Services 50,634 46,610 46,610 46,610
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 59,987 $ 52,661 $ 52,661 $ 52,661
Revenue 23,874 14,000 14,000 14,000
Net County Cost $ 36,113 $ 38,661 $ 38,661 $ 38,661
Budget Positions 0.3 0.3 0.3 0.3
SUMMARY OF CHANGES: Base budget has no change. In the capital budget, additional small
livestock pens($6,000)are being requested for expanding the fair to the new Community Building,
which will let 4-H members show more projects. New display materials are requested to replace
20 year old display pieces ($5,348).
OBJECTIVES: 1)Exhibit of educational work and skills learned by youth; 2) Recognition of youth
and leaders for work and skills learned and shared; 3) Provide an opportunity for all county youth
and adults to exhibit, learn and develop community spirit and pride.
216
COUNTY FAIR
(CONTINUED)
1000-96200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Exhibits registered 4,810 5,000 5,000
Exhibitors registered 2,370 2,500 2,500
(including 2.5 family members) 5,925 6,000 6,000
Efficiency Measures
Per capita cost (county support) $0.33 $0.33 $0.33
Effectiveness Measures (desired results)
Number of people attending 12,104 13,000 13,400
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. The capital items
are recommended in the capital equipment budget.
BOARD ACTION: No change. Capital items were also approved.
217
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400
DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 47,389 $ 49,548 $ 49,548 $ 52,145
Supplies 228 200 200 200
Purchased Services 4,788 7,088 7,088 7,088
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 52,405 $ 56,836 $ 56,836 $ 59,433
Revenue 2,400 2,400 2,400 2,400
Net County Cost $ 50,005 $ 54,436 $ 54,436 $ 57,033
Budget Positions 1 1 1 1
SUMMARY OF CHANGES: Total budget remains the same, but service and supply accounts
have been reallocated to reflect expenditure patterns. Final budget adjustments include an
increase in salaries of$2,597.
OBJECTIVES: 1)To provide referral and processing services to veterans;2)To provide outreach
to organizations and communities regarding veterans' benefits and rights; and 3) To maintain a
strong liaison with Colorado Department of Veterans' Affairs and the Veterans' Administration.
218
VETERAN'S OFFICE
(CONTINUED)
1000-96400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Active files 675 675 675
Office Visits 2,890 3,000 3,000
Efficiency Measures
FTE's per 10,000/capita .0555 .0555 .0555
Per capita cost (county support) $0.2778 $0.3024 $0.3169
Effectiveness Measures (desired results)
Process applications for VA compensation/ 100% 100% 100%
by established
Provide, in person information to groups 5 100% 100% 100%
times per year
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
219
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Island Grove Building -- 1000-96500
DEPARTMENT DESCRIPTION: Maintenance for the Island Grove Park Community Building.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 110,630 75,000 100,000 100,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 110,630 $ 75,000 $ 100,000 $ 100,000
Revenue 0 0 0 0
Net County Cost $ 110,630 $ 75,000 $ 100,000 $ 100,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The total operating budget for the building is $316,000 for 2003.
Revenue is estimated to be $128,000 from the rental of the building, for a net cost of
approximately$188,000. Per the Memorandum of Understanding with the City of Greeley,the net
costs of the building will be split equally between the city and county, or$94,000 each for 2003.
Since all users must pay the rental fees, another $6,000 is budgeted for rental fees for county
sponsored functions, such as the County Fair. After a history of county sponsored rental fees is
established, the rental fees will be budgeted in the using departments. It is also hoped that the
city and county subsidy of the building will end within five years, once full utilization is established
for the building. The gross budget includes $25,000 to market the facility through the Greeley
Visitor's Bureau to get the utilization increased. No capital items are included in this budget.
OBJECTIVES: Provide additional building space for Island Grove Park activities.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: The Board approved the budget but denied funding the county's share of the
$25,000 to market the facility through the Greeley Visitor's and Convention Bureau.
220
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY
BUDGET UNIT TITLE AND NUMBER: Contingency-- 1000-99999
DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In those
proposed budget, this includes appropriations for points of issue.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Service $ 0 $ 0 $ 1,666,282 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 1,666,282 $ 0
Revenue 0 0 0 0
Net County Cost $ 0 $ 0 $ 1,666,282 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Budget reflects a four percent salary adjustment with rate changes
for insurance. Health insurance has a slight increase in rates, but life insurance and disability
insurance costs remain the same for 2003.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:The Board approve the proposed four percent salary adjustment for 2003. In
addition, the Board approved changing health insurance providers by selecting PacifiCare,which
offered a revised plan at a lower cost than the current providers. The county will contribute
$245.67 for single coverage compared to$245.68 last year, and$196.33 for dependent coverage
compared to $130.00 for last year.
221
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PUBLIC WORKS FUND SUMMARY
The Public Works Fund records all cost related to Weld County road and bridge construction and
maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their
road and street activities.
A fund balance of$500,000 is included in the total available resources, in addition to the revenue
shown in the budget. Property tax is set at $5,173,717. Specific ownership tax is estimated be
$5,500,000 up $1,000,000. HUTF is unchanged at $8,150,000. Grant revenue is anticipated at
$1,260,00,000,with$900,000 from Energy Impact for improvements to Weld County Roads 39 and
13, and $360,000 from bridge grants. Other revenues include $440,000 from landfill impact fees.
Other revenues are stable with little change.
The resources for 2003 are up $2,687,744, at $21,741,717, of which $500,000 is from fund
balance. Municipal share back is funded at $1,301,729. Salary increases are set at 4%, plus
increases to cover the increase in health insurance costs. Salaries for seasonal employees
increased $316,042 based on the staffing level of 43 seasonal employees, ranging from 6.5 to 12
months per year, with a 4% cost-of-living increase. The budget includes a number of
reclassifications and upgrades to reflect the organizational changes recommended in the daily
operations of Public Works. Each are discussed in detail in the individual budget units.
Road Construction Supplies decreased $280,320, based on the Capital Improvement Plan.
Contract Payments decreased $1,283,313, based on the Capital Improvement Plan. Other
Professional Services increased $60,000, based on anticipated studies in support of Capital
Improvement Projects. Strategic Roads line item was added in the amount of $1,283,017, and
Equipment Rental increased $20,000 for miscellaneous rentals, along with the 60-month scraper
lease. Right-of-Way Purchases increased $40,000 for anticipated right-of-way to be purchased
in support of the Capital Improvement Plan. Grants and Donations increased $720,000 for the
federal bridge project for Bridge 13/26A. The 80% revenue amount is$360,000. The 20% county
match is$90,000, of which$270,000 was budgeted as the first of four installments for bridge grant
projects for bridges over the Big Thompson, South Platte, and Two-Rivers. Mining operations are
up $287,501 for mineral royalties and water augmentation associated with the mining operations
at the Stromberger, Sheep Draw, and Derr Brothers gravel pit in 2003.
The 2003 Public Works Plan is presented at the end of this Section with specific projects.
227
CONCERNING LOCAL
ACCOUNTABILITY
FOR MONEY USED
FOR HIGHWAY PURPOSES
In accordance with Section 29-1-110, CRS, 1973, at a public hearing on the budget,Weld County
must discuss the proposed use of its allocation of highway users tax fund monies and the County
Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of
such monies for the current year and for the fiscal year governed by the proposed budget.
The proposed use of the 2003 allocation of highway users tax fund monies and county road and
bridge fund are as follows:
Maintenance of Condition $ 2,799,393
Administration 742,002
Maintenance Support 1,568,979
Truck Hauling 1,615,368
Asphalt 1,668,758
TOTAL $ 8,394,500
228
CONSTRUCTION BIDDING FOR
STATE-FUNDED LOCAL PROJECTS
In accordance with Sections 29-1-701 through 707, CRS,as amended, cities or counties of 30,000
persons or more are required to bid projects of over $150,000. Local governments are required
to bid competitively among private contractors for projects using Highway Users Tax Fund money
(state funded projects),and are prohibited from dividing projects into two or more projects to evade
provisions of the act.
"State-funded public project"means any construction,alteration,repair,demolition,or improvement
by any agency of local government of any land, structure, facility, road, highway, bridge, or other
public improvement suitable for and intended for use in the promotion of the public health, welfare,
or safety and any defined maintenance project which is funded in whole or in part from the highway
users tax fund and which may be reasonably expected to exceed one hundred fifty thousand
dollars in the aggregate for any fiscal year.
"Defined maintenance project" means any project that involves a significant reconstruction,
alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public
improvement, including but not limited to repairing or seal coating of roads or highways or major
internal or external reconstruction or alteration of existing structures. "Defined maintenance
project"does not include routine maintenance activities such as snow removal,minor surface repair
of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement
of floor coverings, or minor reconstruction or alteration of existing structures.
Based upon the above definitions, Weld County's Public Works 2003 budget would be allocated
as follows by the above categories:
TOTAL HUTF STATE LOCAUOTHER
Bridge Construction $ 2,466,495 $ 0 $ 2,466,495
Graders 2,799,393 2,799,393 0
Maintenance Support 1,568,979 1,568,979 0
Trucking 3,046,344 1,615,368 1,430,976
Mining 1,619,007 0 1,619,007
Administration 742,001 742,001 0
Municipalities 1,301,729 0 1,301,729
Public Works:
Bridge 720,000 0 720,000
Miscellaneous 520,500 0 520,500
Strategic Roads 1,283,017 0 1,283,017
Part-time 864,070 0 864,070
Asphalt 2,100,630 1,668,759 431,871
Contract 2,709,552 0 2,709,552
$21,741,717 $ 8,394,500 $13,347,217
Based upon the above allocation Weld County, at a minimum, must competitively bid out asphalt
totaling $1,668,759 and truck hauling of$1,615,368. However it is anticipated that, in addition to
the minimum required by law,Weld County will bid out an additional$431,871 in asphalt purchases
and contracts for overlays,reconstruction and chip and seal of$2,709,552,fora total of$6,425,550
bid projects for 2003. A major portion of the $1,283,017 earmarked for Strategic Roads may also
be contracted, which raises the potential bid project amount to $7,708,567.
Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the
1995 budget; therefore, it is not demonstrated in this budget document.
229
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231
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENTNAME• PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Non-nepartmenfal Re'/en'le -- 2000-Q0100
DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 16,962,759 14,353,746 21,241,717 21,241,717
Net County Cost $ -16,962,759 $ -14,353,746 $ -21,241,717 $ -21,241,717
Budget Positions -- -- -- --
SUMMARY OF CHANGES: A fund balance of $500,000 is included in the total available
resources, in addition to the revenue shown in the budget. Property tax is set at $5,173,717.
Specific ownership tax is estimated be $5,500,000 up $1,000,000. HUTF is unchanged at
$8,150,000. Grant revenue is anticipated is $1,260,000, with $900,000 from Energy Impact for
improvements to Weld County Roads 39 and 13, and $360,000 from bridge grants. Other
revenues include$440,000 from landfill impact fees. Other revenues are stable with little change.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
232
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100
DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates
complaints; and maintains cost accounting records on projects.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 379,775 $ 498,515 $ 498,515 $ 489,015
Supplies 56,218 57,800 66,000 66,000
Purchased Services 176,130 137,981 150,986 145,486
Fixed Charges 3,472 500 500 500
Contra Expense -1,188 0 0 0
Capital 0 0 41,000 41,000
Gross County Cost $ 614,407 $ 694,796 $ 757,001 $ 742,001
Revenue 0 0 0 0
Net County Cost $ 614,407 $ 694,796 $ 757,001 $ 742,001
Budget Positions 7 8 8 8
SUMMARY OF CHANGES: Salaries are unchanged. Small Items of Equipment increased
$10,000, based on the purchase of a new projector, a PA System, and office furniture. Computer
Software and Attachments decreased $35,000 for annual upgrades for computer programming.
Other Operating Supplies increased $33,200 to fund the stocking of the tool supply room which
was previously funded from various individual division budgets. Memberships and Registrations
was increased $5,500 for training. Other Purchased Services was added in the amount of$1,320
to cover service charges for 28 pagers. Phones decreased $1,100, based on historical usage.
Medical Services decreased$1,500 due to changes in CDL physicals for grader operators. Repair
and Maintenance Vehicles decreased $735, based on calculations by the Accounting Department.
Repair and Maintenance Equipment increased $3,400, based on historical usage. Repair and
Maintenance Other increased$620,based on an anticipated increase in Konika copier lease costs.
Computer Equipment decreased $23,459, based on 2003 data processing requests to ACS. The
request for Travel and Meetings is up$5,500 to fund activities associated with the National APWA
Recognition Week. This $5,500 is not in the recommended budget.
Final budget adjustments include a decrease in salaries of$9,500, due to lower health insurance
premiums.
233
PUBLIC WORKS - ADMINISTRATION
(CONTINUED)
2000-30100
OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and
the efficiency of the operations; 2) Try to find solutions to any problems that may arise within the
Public Works Department; 3) Provide professional, accurate, efficient and responsive information
to the Board of County Commissioners, citizens and departments of Weld County.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Not Applicable - This division serves as
support to all other divisions
Efficiency Measures
FTE's per 10,000/capita .45 .45 .45
Per capita cost (county support) $3.41 $3.96 $4.18
FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested,
except for the$5,500 to fund the activities for the National APWA Recognition Week. The county
has not funded activities of this nature historically, especially at the level requested. Many
professionals working in the county have national days or weeks of recognition, however, the
county does not use taxpayer dollars to sponsor activities associated with the recognition that is
typically done by the professional association themselves. Policy issue.
BOARD ACTION: The Board denied the $5,500 for the activities of the National APWA
Recognition Week. All other items were approved as requested and recommended.
234
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Trucking -- 2000-32100
DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and
transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile
sites,and capital improvement projects with 14 assigned truck tractors and trailers,4 loaders,and
6 dump trucks. Frequently transport equipment and supplies for other departments such as Sheriff
and Health Services. Responsible for organizing and supervising the County Community Service
Work program.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 646,207 $ 651,566 $ 676,948 $ 687,814
Supplies 23,399 11,000 11,000 11,000
Purchased Services 1,867,495 2,269,006 2,345,530 2,345,530
Fixed Charges 0 2,000 2,000 2,000
Contra Expense -663 0 0 0
Capital 0 0 0 0
Gross County Cost $ 2,536,438 $ 2,933,572 $ 3,035,478 $ 3,046,344
Revenue 9 0 0 0
Net County Cost $ 2,536,429 $ 2,933,572 $ 3,035,478 $ 3,046,344
Budget Positions 14 14 14 14
SUMMARY OF CHANGES: Personnel costs are up, due to overtime increasing $17,000 and
based on historical usage, as well as the reclassification of one Service Worker III to Foreman
($8,382). Utilities increased $500, based on actual costs for three port-o-lets. Contract Payments
increased $58,518, based on calculations for 2003 per the 2002 trucking contract and the gravel
road initiative. Repair and Maintenance Vehicles increased$16,556, based on calculations by the
Accounting Department. Repair and Maintenance Other increased $950 due to anticipated costs
to replace tarps. Final budget adjustments include an increase in salaries of$10,866.
OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement
projects. This consists of maintaining good, sound roads for the general public, upgrade of roads
for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of
snow in the winter.
235
PUBLIC WORKS TRUCKING
(CONTINUED)
2000-32100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Tons of Asphalt Hauled 80,055 101,243 103,500
Tons of Gravel Material Hauled 755,000 750,000 850,000
Miles of Road Graveled 440 440 520
Efficiency Measures
FTE's per 10,000/capita .78 .78 .78
Per capita cost (county support) $14.09 $16.31 $16.86
Effectiveness Measures (per work plan)
Tons of Asphalt Hauled 100% 100% 100%
Tons of Gravel Material Hauled 100% 100% 100%
Miles of Road Graveled 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested.
The Board approved the upgrade of the Service Worker Ill to Foreman on July 29, 2002. The
position will be a working Foreman still driving a truck.
BOARD ACTION: No change. The Board reaffirmed the upgrade done on July 29, 2002.
236
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Motor Grader-- 2000-32200
DEPARTMENT DESCRIPTION: Fleet of 38 motor graders, 30 grader zones,21 grader stations,
seven pickups,and two mowing tractors responsible for the upkeep of gravel roads in Weld County
(approximately 2,500 miles).
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,446,015 $ 1,702,003 $ 1,717,641 $ 1,704,850
Supplies 114,275 200,100 200,100 200,100
Purchased Services 878,564 833,306 719,843 719,843
Fixed Charges 183,987 220,000 174,600 174,600
Contra Expense -1,173 0 0 0
Gross County Cost $ 2,621,668 $ 2,955,409 $ 2,812,184 $ 2,799,393
Revenue 0 0 0 0
Net County Cost $ 2,621,668 $ 2,955,409 $ 2,812,184 $ 2,799,393
Budget Positions 35 39 38 37
SUMMARY OF CHANGES: Salaries decreased $90,523 with the transfer of two Service Worker
III positions from the Motor Grader Division to the Bridge Division. One foreman position was
added at a cost of$56,161. Overtime decreased $1,250, based on the above transfers. Repair
and Maintenance Vehicles decreased $112,963, based on calculations by the Accounting
Department. Repair and Maintenance Other decreased$500 based on historical usage. Land and
Building Rental decreased $2,000 since the rent for the Lucerne Grader Shed on Union Pacific
Railroad property was transferred to the Sheriff's Department. Machinery and Equipment Rental
decreased $43,400 because of equipment transfer to the Bridge Division. Final budget
adjustments include an increase in salaries of$38,360.
OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement
construction projects and inter-government agreements, and conduct snow removal on 800 miles
of paved roads as needed.
237
MOTOR GRADER
(CONTINUED)
2000-32200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Snow Removal Lane Miles 1,390 1,406 1,415
Grading Lane Miles 131,171 126,000 120,000
Miles of Upgrade on Aggregate Surfaced 5 8 8
Roads
Efficiency Measures
FTE's per 10,000/capita 1.94 2.17 2.05
Per capita cost (county support) $14.56 $16.42 $15.55
Effectiveness Measures (per work plan)
Snow Removal Lane Miles 100% 100% 100%
Grading Lane Miles 100% 100% 100%
Miles of Upgrade on Aggregate Surfaced 100% 100% 100%
Roads
FINANCE/ADMINISTRATION RECOMMENDATION: All service and supply line items are
recommended and appear justified. The transfer of the two Service Worker Ill positions to Bridge
is recommended. The creation of an additional Foreman position at a cost of$56,161 is a policy
issue. The department's request is based upon the following:
The division is currently organized with one Supervisor, one Foreman and
35 Service Workers. On a daily basis, the division's work is decentralized into
32 districts,a separate roving maintenance team, plus the road widening plan. The
office work, customer service, complaint response, and managerial duties greatly
affect the Supervisor's ability to spend more time in the field to properly evaluate,
inspect, coach,train,and influence the performance of the motor grader operators.
One Foreman is not adequate support to the Supervisor, especially during periods
of snow removal. Therefore, an additional Foreman position has been requested.
This request was denied in the 2002 budget process. Another option discussed is to eliminate the
Foreman's position and instead create two Supervisor positions with a North and South Motor
Grader Division with both Supervisors reporting to the Operations Manager. This was once the
organizational structure of the division. The cost would be $4,122 versus $56,161, or a savings
of$52,039. Policy issue.
BOARD ACTION: The Board approved the transfer of two Service Worker Ill positions from this
unit to the Bridge budget unit and denied the creation of an additional Foreman position. Instead,
the Board approved the upgrade of the existing Foreman's position to a Public Works Supervisor.
The department will have two Public Works Supervisor positions,dividing the county into north and
south grader zones with each Public Works Supervisor reporting to the Operations Manager. The
change nets a savings of$52,039. All other items were approved as requested and recommended.
238
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300
DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Replaces
approximately 7-9 new bridges each year.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 949,359 $ 947,528 $ 1,081,784 $ 1,113,626
Supplies 414,868 616,500 524,730 524,730
Purchased Services 644,416 753,189 719,139 719,139
Fixed Charges 38,241 57,000 109,000 109,000
Contra Expense -612 0 0 0
Capital 0 0 0 0
Gross County Cost $ 2,046,272 $ 2,374,217 $ 2,434,653 $ 2,466,495
Revenue 2,392 0 0 0
Net County Cost $ 2,043,880 $ 2,374,217 $ 2,434,653 $ 2,466,495
Budget Positions 18 20 22 22
SUMMARY OF CHANGES: Salaries were increased due to two Service Worker III's being
transferred from the Motor Grader Division to the Bridge Division ($90,523). In addition, one
Service Worker III that is a surveyor was reclassified to an Engineering Tech II Surveyor position
($9,733). Overtime was increased $34,000 to accommodate the two additional employees and
historical usage in the Bridge Division. Final budget adjustments include an increase in salaries
of$31,842.
Small Items of Equipment increased $13,000 to fund the purchase of two-way radios($3,000)and
the replacement, including trade-in, of the Pentax PTS 515 Total Station ($10,000). Other
Operating Supplies increased $40,230 due to planned bridge replacements and rehabilitations.
Cost of Goods Sold decreased $145,000 because of historical usage. Utilities increased $2,560
to pay for three port-o-lets. Other Professional Services increased $15,000 for anticipated bridge
construction and replacement. Repair and Maintenance Vehicles decreased $41,610 based on
calculations by the Accounting Department. Repair and Maintenance Other decreased $10,000
due to the replacement of one excavator and based on historical usage. Machinery and Equipment
Rental increased $52,000, based on the cost of the 36-month leased excavator and two leased
motor graders.
239
BRIDGE CONSTRUCTION
(CONTINUED)
2000-32300
OBJECTIVES: 1)Repair and replace old,deteriorated bridges;2)Construct capital improvement
projects; 3)Assist with snow removal on the county road system and all parking lots.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles of Borrow Ditch Cleaning 45 45 23
New Bridges - Over 20 Feet in Length 6 2 2
New Bridges - Under 20 Feet in Length 2 7 5
Number of Bridge Repairs 75 75 30
Culverts (new and repaired) 15" and Larger 240 240 50
Number of Culverts Cleaned 35 35 25
Miles of New Construction/Reconstructed 7.0 9.5 19
Roads Asphalted
Trees (trimming & removal) 100 100 100
Efficiency Measures
FTE's per 10,000/capita 1.00 1.11 1.22
Per capita cost (county support) $11.35 $13.19 $13.53
Effectiveness Measures (per work plan)
Miles of Borrow Ditch Cleaning 100% 100% 100%
Culverts (new and repaired) 15" and Larger 100% 100% 100%
Number of Culverts Cleaned 100% 100% 100%
Miles of New Construction/Reconstructed 100% 100% 100%
Roads Asphalted
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend the budget as requested. The
upgrade of the surveyor position is justified based upon job assignment and classification. Transfer
of the two positions from Motor Grader Division is recommended. Service and supply increases
are justified.
BOARD ACTION: The Board approved the upgrade of the Surveyor position, and the transfer of
two Service Worker Ill positions from the Grader budget unit. All other items were approved as
requested and recommended.
240
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Maintenance Support-- 2000-32400
DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching,
potholes, and paving operations. Responsible for all traffic control maintenance management of
signs, barricades construction project signing, and roadway striping county-wide. Replaces and
maintains all cattle guards and conducts routine and sustained snow removal operations as
needed.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 664,082 $ 725,610 $ 730,496 $ 753,810
Supplies 453,732 383,000 459,500 459,500
Purchased Services 328,114 376,442 351,669 351,669
Fixed Charges 60 4,000 4,000 4,000
Contra Expense -1,314 0 0 0
Gross County Cost $ 1,444,674 $ 1,489,052 $ 1,545,665 $ 1,568,979
Revenue 3,240 0 0 0
Net County Cost $ 1,441,434 $ 1,489,052 $ 1,545,665 $ 1,568,979
Budget Positions 16 16 16 16
SUMMARY OF CHANGES: Salaries increased$4,886 to reclassify one Service Worker III to Lead
Worker. Small Items of Equipment increased $1,500 for the purchase of two-way radios. Cost of
Goods Sold increased $75,000, based on historical usage. Utilities increased $6,600 due to the
cost of C&D roll-off dumpster in lieu of landfill costs. Repair and Maintenance Vehicles decreased
$11,373, based on calculations by the Accounting Department. Repair and Maintenance Other
decreased $20,000 due to the replacement of the paver and striping truck. Final budget
adjustments include an increase in salaries of$23,314.
OBJECTIVES: 1)Assure safe travel for the general public by maintaining clearly marked roads
and bridges,along with responding to the culverts,cattle guards,and potholes on both asphalt and
gravel roads; and 2) Assist with the plowing of snow and cindering of county roads.
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