HomeMy WebLinkAbout20020967.tiff RESOLUTION
RE: APPROVE REVISION TO SECTION 6.000, COLORADO WORKS IN WELD COUNTY
AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Revision to Section 6.000, Colorado
Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Revision to Section 6.000,
Colorado Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of April, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,ODLORA O
ATTEST: 'J� (AYE)
r fY� Gle Vaad, Chair
Weld County Clerk t�,l e ('
1861 { � ,�I,,,q Ct (AYE)
♦' David E. Lo g, Pro-Te
•
BY:
Deputy Clerk to thee:-- j �, �► AYE
fir.►+� . J. eile
ABP EED A� A M: "t—I i Gvvc (NAY)
/ ` Ili H. siker
ount�tA for ey (AYE)
Robert D. Masden
Date of signature: S'7
2002-0967
C ; SS SS0029
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
C. Child Support(970)352-6933
COLORADO
O OR A DO• MEMORANDUM
iJV eiiJ , TO: Glenn Vaad, Chair Date: April 10, 2002
Board of County Commissioners
1 d ,�
FR: Judy A. Griego, Director, Social Services ,;tu'it (4 YA/
RE: Revision to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures, Weld County Department of
Social Services Operations Manual
Enclosed for Board approval is a revision to Section 6.000, Colorado Works in Weld
County and Child Care Policies and Procedures, Weld County Department of Social
Services Operations Manual.
The major revisions are to the Child Care Sections 6.014.31 and the addition of Child
Care Sections 6.014.6 and Section 6.014.7. The Department requests approval to:
1. Clarify the definition, rules, and conditions of absences, holidays, and holds.
This clarification includes increasing the number of paid absences on behalf of
families to licensed child care providers from three to five. Reference: Section
6.014.31.
2. Strengthen the Department's monitoring functions with Licensed Child Care
Providers. The additional sections provide for random sample monitoring of
providers to verify payment requests to daily attendance source documents to
assure payment accuracy and program compliance. Reference: Sections 6.014.6
and 6.014.7.
If you have any questions, please telephone me at extension 6510.
2002-0967
6.014.31 Absences, Holidays, and Holds
Added 3/98
Revised 4/2/02
The Department pays the authorized full-time and part-time rate to
licensed child providers for absences, holidays, and holds on behalf of
eligible families according to the rules set forth in this section.
A. Absences
The Department pays for up to five (5) absences per month per
child in care if the child care provider meets all of the following
conditions:
1. The child care provider charges such fees to all parents
served by the provider; and
2. The Child Care Fiscal Agreement contains the provider's
policy on absences.
3. An exception to the five-absence limit will be made if the
client provides a verifiable medical reason and is approved
by the Department's Child Care Manager or designee.
B. Holidays
The Department pays for Holidays based upon the following
conditions:
1. The care is a typical unit of care established by the
Department; and
2. Holidays are: New Year's Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, and
Christmas Day; and
3. The provider is closed on the Holiday when the child would
normally be scheduled to be in care.
C. Holds
The Department pays, under a limited number of circumstances, to
hold a child's slot for a maximum of thirty (30) days when a parent
is between eligible activities, according to the following conditions
and rules:
1. When there is a disruption in care and the family is at risk
of losing child care placements; and
2. The hold is pre-approved, by the Child Care Supervisor, or
designee,prior to the scheduled care; and
3. The hold is for: educational and vocational break, maternity
leave, emergency medical and non-elective surgery for the
child as well as parent, and breaks in employment when
one job ends and the other job begins; and
4. The hold is not used for purposes of absences as defined in
6.014.31, A; and
5. The hold is not for purposes of: temporary employment,
elective surgeries, incarceration of parent, "termination
penalties" as imposed by the provider, non-custodial parent
visitation, and summer break.
6.014.6 Provider Responsibilities
Added 4/2/02
Licensed Child Care Providers including Centers and Homes are required
to maintain sign-in and sign-out sheets to verify the daily attendance for
eligible children. These sign-in and sign-out sheets may be requested by
the Department to assure payment assurance of providers.
6.014.7 Department Monitoring
Added 4/2/02
The Department may periodically conduct random sample monitoring of
child care providers by verifying payment requests to daily attendance
source documents to assure payment accuracy and program compliance.
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