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Home My WebLink About20022656.tiff RESOLUTION RE: APPROVE TWO CONTRACT FUNDING INCREASE LETTERS FOR CONSTRUCTION AND UTILITY PHASES OF WELD COUNTY ROAD 13 AT ST. VRAIN PROJECT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with two Contract Funding Increase Letters for the construction and utility phases of the Weld County Road 13 at St. Vrain Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the Colorado Department of Transportation (CDOT), with terms and conditions being as stated in said Contract Funding Increase Letters, and WHEREAS, after review, the Board deems it advisable to approve said Contract Funding Increase Letters, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the two Contract Funding Increase Letters for the construction and utility phases of the Weld County Road 13 at St. Vrain Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the Colorado Department of Transportation (CDOT) be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said Contract Funding Increase Letters. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of September, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WEL O ATTEST: uNiA)V %t\Glenn Vaad, Chair Weld County Clerk to the ': , r aaG' 4x XCUSED M, ;i _. .i,. ..p 'David E. Lo g, Pro-Tem BY: �!/ r �n �+� �/�/ Deputy Clerk to the Boa"14' N ,�� ,/lw�� i.i�i M. J. Geile APPROVE AS TO F 7 —, y4 _ � William H. Jerke C my Ate y\ 1.04 Robert D. Masden torn Date of signature: 2002-2656 6C /24) EG0046 COLORADO DEPARTMENT OF TRANSPORTATION AUTHORITY: CONTRACT FUNDING INCREASE/DECREASE AND APPROVAL LETTER State Controller Policy letter on June 12, 1996 Region: Complete section 1 and submit to CDOT Controller's office. CDOT Controller letter on May 23, 1996. This form to be used for the following contracts/situations only(check the appropriate situation): Indefinite quantity, order more/add more _Utility/Railroad, underestimated total cost CDOT construction,sum of CMO's X LA construction, underestimated cost CDOT construction, underestimated total cost CDOT consultant, underestimated cost SECTION 1 (Region use) Date: 09/17/02 Project code: 13495 To: CDOT Controller(FAX#(303)757-9573 or e-mail CONTROLLER) Project# BRO C030-023 From: Office: Phone# FAX# Region# 4 Business Office (970) 350-2219 (970)350-2181 CDOT has executed a contract with: Weld County Address: P.O. Box 758 Greeley, CO 80632 FEIN# Contract routing# COFRS encumbrance#(indicate PO,SC, or PG#) 846000813 O 01-HA4-00086 PO HA4 134954 Fund Orgn. Appro. Prgrm. Func. Object/Sub-obj N/P GBL Reporting Catg. Proj/Sub/Phase 400 9991 010 2000 3301 2312/1P 4220 13495/00/C Original contract amount Has a Budget Request been processed to cover the contract amount increase? $ 272,670.00 X Yes No Previous Funding Letter(s)total Preparer's Name Bryan D. Schafer $ None (Funding letter#1 thru#_) gyp,,,, • �' —PHONE NO: (970)350 2219 This Funding Letter total Contract Administrator's/Business Manager's Approval Julie Powers $ 1,462,146.00 (# 1 ) (_:\ ,1 fe ' a PHONE NO: (970)350-2109 Adjusted contract amount CDOT,,Jesignee Approval $ 1,734,816.00 N/A Local ency p ov Glenn Vaad, Chair (09/30/2002) SECITON 2(Controller's Office use) Total allotment amount Commission budget $ $ If construction CE charges Indirect chgs Adjusted contract amount plus total CE& Indirect CE pool elig. $ $ charges calculation $ I have reviewed the financial status of the project, organization,grant and have determined that sufficient fund are available to cover this increase, effective as of State Controller or Designee Date CDOT Form#1186a 7/97 ocx0z-a6slo COLORADO DEPARTMENT OF TRANSPORTATION AUTHORITY: CONTRACT FUNDING INCREASE/DECREASE AND APPROVAL LETTER State Controller Policy letter on June 12, 1996 Region: Complete section 1 and submit to CDOT Controller's office. CDOT Controller letter on May 23, 1996. This form to be used for the following contracts/situations only(check the appropriate situation): Indefinite quantity, order more/add more Utility/Railroad, underestimated total cost CDOT construction,sum of CMO's X LA construction, underestimated cost COOT construction, underestimated total cost _CDOT consultant, underestimated cost SECTION 1 (Region use) Date: 09/17/02 Project code: 13495 To: CDOT Controller(FAX#(303)757-9573 or e-mail CONTROLLER) Project# BRO C030-023 From: Office: Phone# FAX# Region# 4 Business Office (970)350-2219 (970)350-2181 CDOT has executed a contract with: Weld County Address: P.O. Box 758 Greeley, CO 80632 FEIN# Contract routing# COFRS encumbrance#(indicate PO, SC, or PG#) 846000813 0 01-HA4-00086 PO HA4 134954 Fund Orgn. Appro. Prgrm. Func. Object/Sub-obj N/P GBL Reporting Catg. Proj/Sub/Phase 400 9991 010 2000 3988 2311 /1P 4220 13495/00/U Original contract amount Has a Budget Request been processed to cover the contract amount increase? $ 272,670.00 X.Yes No Previous Funding Letter(s)total Preparer's Name Bryan D. Schafer$(Fundingletter 1,462,146.00 (7 � letter#1 thru# 1 ) L� NO: (970)350-2219 This Funding Letter total Contract Administrator's/Business Manager's Approval Julie Powers $90,000.00 /? (# 2 ) c , p is .Yrut PHONE NO: (970)350-2109 Adjusted contract amount CD D^es`igneeApi,oval $ 1,824,816.00 N/A Local Agency a proval, Gen aad, Chair (09/30/2002) SECITON 2(Controller's Office use) Total allotment amount Commission budget $ $ If construction CE charges Indirect chgs Adjusted contract amount plus total CE& Indirect CE pool elig. $ $ charges calculation $ I have reviewed the financial status of the project,organization, grant and have determined that sufficient fund are available to cover this increase,effective as of State Controller or Designee Date CDOT Form#1186a 7/97 c1610-1-°21/5e Kit" tair MEMORANDUM 1C TO: Clerk to the Board DATE: Sept. 20, 2002 FROM: Frank B. Hempen, Jr., • Director of Public Works/County Engineer COLORADO SUBJECT: Agenda Item Please submit the enclosed item for the Board's next agenda: Supplemental funding for Bridge 13/26A over the St.Vrain River,Federal Project#BRO CO30-023, with the State of Colorado,Department of Transportation. Weld County received additional grant money to supplement the construction of Bridge 13/26A. The attached funding letters will amend the original contract with CDOT and allow CDOT to include it in the budget. The 2003 Public Works budget has included the County's 20% match of funds for the local agency participation. The appropriate documentation is attached. Enclosures pc: Wayne Howard, Project Manager M:1 W PFI LES\FraneieAAG ENDA.MEM 2002-2656 STATE OF COLORADO DEPARTMENT OF TRANSPORTATION W. OT Region Four •_ 1420 Second St. - Greeley, CO 80631 970-350-2182/FAX 970-350-2258 September 17, 2002 Wayne Howard BRO C030-023 Weld County Weld CR 13 at St. Vrain P.O. Box 758 13495 Greeley, CO 80632 Dear Wayne, Attached are two funding letters for project BRO C030-023, Weld CR 13 at St. Vrain, to add the 2002 and 2003 funding as provided for in the STIP. There are two funding letters, one to add funds in the construction phase and the other to add funds in the utility phase. Please have the County government official, who is authorized to sign such contracts for Weld County, sign the letter under Local Agency approval. You will need to pass a resolution or ordinance authorizing the County to expend its matching share of this additional funding,which is broken down as follows: 2001 Funding 2002 Funding 2003 Funding Federal funds $222,136 $ 887,767 $359,612 Local Agency funds $ 63,864 $ 255,233 $103,388 Total funds $286,000 $1,143,000 $463,000 Total Funding Federal funds $1,469,515 Local Agency funds $ 422,485 Total funds $1,892,000 Total funding for the project is $1,892,000. The matching ratio for this project is 80% Federal-aid funds and 20% local agency funds. The payment responsibility is as follows: Total amount reimbursable to Weld County $1,459,853 Weld County match for reimbursable amount $ 367,379 Federal-aid portion of estimated CDOT charges($12,078) $ 9,662 Weld County match of estimated CDOT charges $ 2,416 * Weld County 100%reimbursement of estimated indirect charges $ 4,000 * Weld County Overmatch $ 48,690 TOTAL $1,892,000 *This is an estimated amount of charges to be billed to Weld County by CDOT Page 2 9/17/02 BRO C030-023 Weld CR 13 at St. Vrain Funding Letter When the letter has been signed, attach a copy of the resolution and return to me at the address listed above. Sincerely, Wendy Turner Project Manager cc: Julie Powers Project File Hello