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Home My WebLink About20021640 RESOLUTION RE: APPROVE SCOPE OF SERVICES CONTRACT FOR PURCHASE, INSTALLATION, AND MAINTENANCE OF A COMPRESSED NATURAL GAS VEHICLE FUELING FACILITY AND AUTHORIZE CHAIR TO SIGN - NATURAL FUELS COMPANY, LLC WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Scope of Services Contract for the purchase, installation, and maintenance of a compressed natural gas vehicle fueling facility between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Natural Fuels Company, LLC, commencing upon full execution of said Scope of Services Contract, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Scope of Services Contract for purchase, installation, and maintenance of a compressed natural gas vehicle fueling facility between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Natural Fuels Company, LLC, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of June, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:Letki I /I IC Las. EXCUSED DATE OF SIGNING (AYE) -, Cl Vaad, Chair Weld County Clerk to th 'o. „�'�.. cr iae: 'O David E. L g, Pro-Tem Deputy Clerk to the Bo rd M. J. eile rD ASR . EXCUSED çimH. Robert D. Masden Date of signature: 1�/ 2002-1640 'C.., CIA-11ha i Ya HL0029 NATURAL. May 31, 2002 Mr. Claud Hanes Weld County P.O. Box 758 Greeley, Colorado 80632 Dear Claud, Please find the accompanying Scope of Services contract for your CNG fuel station. The estimated cost is the same as my previous e-mail to you ($233,826). In light of our meeting with Butch it has been determined that we cannot get power from the existing panel at the pump building as previously thought do to some concerns Butch has with the existing equipment. Because of this we will need to take power from the existing transformer and start a new service with Xcel. To accomplish this we will need to provide fully engineered electrical drawings to Xcel for the new service which would not be required if we were using the existing service. There will be some additional costs for this probably around $2,500 and this along with any other cost changes will be e-mailed to you in a cost change format. Cost for the main line extension from Greeley Gas was estimated from them and Natural will facilitate this process. There will be some forms and submittals they will need from Weld County since Weld County will ultimately own the meter. Payment: Progress billing will be billed to PO#PO200079 as follows. 20% at time of signed contract 50%upon equipment order 20% at start of installation 10% at completion and demonstration of operability Please call me with any questions or concerns and I thank you for the opportunity to work with you SSiinnc/e� �rely,, Bill Vernon aQ°yb 2002-1640 5855 Stapleton Drive North, Denver CO 80216-3372 USA - 303-322-4600. fax 303-322-4644- wwwblue-energynet Y 7 (0 BLUE Er1ERGY Scope of Services For the Purchase, Installation and Maintenance of a Compressed Natural Gas Vehicle Fuelling Facility for Weld County, Colorado Provided By: Natural Fuels Company LLC 5855 Stapleton Drive North Denver, Colorado 80216 303.322.4600 Dated May 30, 2002 Scope of Services For the Purchase, Installation and Maintenance of a Compressed Natural Gas Vehicle Fuelling Facility Introduction This Scope of Services is for a compressed natural gas ("CNG")vehicle fueling facility (the"CNG Facility")to be designed, installed and operational at the Weld County fuel depot known as 1111 H street Weld County is the purchaser of the services described herein and Natural Fuels Company LLC ("Natural") is the provider. General Construction Responsibilities and Price All site construction necessary for the installation and operation of the CNG Facility equipment will be the responsibility of Natural. Weld County will furnish the location, (see drawing per Attachment 1 to the Scope of Services) own the new gas meter, new electric meter and is responsible for their card reader interface to the CNG dispenser. Site construction will include all labor, materials, subcontractors, insurance, permitting, management and other activities sufficient to satisfy this Scope of Services and the laws and regulations of the city of Greeley, State of Colorado, and the United States Government as well as the National Fire Protection Association, National Electric Code standards and applicable industry codes and standards. Total Site Construction Price: $65,365 Site Construction Specifications Attachment 1 contains a site drawing identifying the existing location of electrical service, building(s), petroleum fueling facilities, fuel card interface building and other applicable existing site improvements. Attachment 1 also identifies the proposed locations of the CNG equipment and associated improvements. The construction specifications for the CNG site improvements are as follows: 1. Concrete pad 20 x 25 feet, 6 inch thickness with a 1 foot turn down. 2. 6 inch bollards surrounding three sides of the pad spaced on four foot centers. 3. 4 x 4 foot dispenser pad located 20 feet east of compressor pad 4. 6 inch bollards at four corners of dispenser pad 5. Electrical rack located a minimum of 20 feet west of compressor pad 6. Electrical service from main transformer at pump building 7. ESD devices located at dispenser and electrical rack 8. Bring necessary electrical and gas services to the pad from their existing locations (downstream of utility meter) 9. All natural gas piping, fittings and other components necessary for the installation of the CNG equipment. All trenching for conduit and utilities. 10. All patch back work from trenching restored to original condition excepting the actual improvements made during the construction process. 11. Construction costs contingent upon existing maximum asphalt thickness of four inches. Weld County will own all utility improvements (Gas &Electric). CNG Equipment Specifications and Pricing The equipment specifications for the CNG Facility are as follows: 1. One re-built natural gas compressor mounted on a metal skid rated at 28 scfin. at 5 psig. Suction to 4500 psig. discharge. Such equipment will also include explosion proof controls, 20 hp. electric motor, low oil shutdown, low and high pressure shutdown, interstage relief valves, blow down tank and adjustable pressure start switch. All controls and components on skid are used and have been completely checked for mechanical soundness. Compressor skid will be tested for a minimum of two hours at Natural's shop. 2. One new NF201 single hose pneumatic high pressure fast fill sequence panel. Panel is equipped with adjustable reference pressure, low, mid, high and vehicle reference gauges and high pressure reference bottle for temperature compensation. 3. One new"Three Pack" of CPI ASME pressure vessels. Each vessel is twenty inches in diameter and nineteen feet, eight inches long. Design pressure is 5,500 MAWP @ a 3:1 safety factor. All three vessels have a capacity of 29,991 scf. of CNG @ 4,500 psig. working pressure. The vessels will be mounted in CPI's standard saddle rack brackets. 4. One like new Natural fuels single hose Bennett style CNG dispenser. This dispenser has one 15-foot hose with in line break-a-ways, LCD display for gallons and price, Micro Motion flow meter, final fill pressure gauge and a manual ESD valve. 5. All equipment will be transported, installed and connected to the site improvements (other than dispenser signals to Weld counties card system) constructed by Natural. A full start-up and testing of the site and its equipment to prove operability will also be the responsibility of Natural. Total price for all CNG equipment is: $168,461 Related Services Specifications The post-installation services to be provided by Natural and separately priced from the construction and equipment elements of this Scope of Services, shall be for five years beginning at the completion of the CNG fueling facility which is anticipated to be September 1g`2002 subject to manufactures delivery dates as follows: 1. Natural shall provide a CNG equipment warranty of 90 days parts and labor on the used or re-furbished equipment provided by Natural and a one year pass through warranty of any new manufacturers components and construction warranties. 2. Natural shall provide routine maintenance for the CNG equipment in accordance with the items listed in Attachment 2. Price for Year 1: $4,500 Price for Subsequent Years Prior year price increased by four percent. 3. Natural shall provide repairs for the CNG equipment on a 24-hour and 365 days per year availability on a time and materials basis for all work not covered by the CNG equipment warranty and the routine maintenance list. The minimum response time will be the next business day and for emergency repairs it will be two hours. Natural's technicians are equipped with cell phones and pagers that are automatically called out through Natural's voice messaging system and all on call technicians have a service van, tools and appropriate stocking of spare parts and materials. Labor Rate: $90.00 per hour during regular business hours. Overtime is 1.5 times the regular hour rate and holidays are 2.5 times the regular hour rate. Emergency after hours work is charged at the overtime rate with a minimum 3 hours. Mileage: $.75 per mile Point of origin is Natural's location Parts/Materials: Natural's cost plus 35% gross margin mark up. Escalation: These rates are subject to increase by up to 4 percent per year after the first year. 4. Natural shall maintain a log for each maintenance or repair to the CNG Facility and provide copies to Weld County each quarter. No charge. 5. Natural shall provide fueling and safety training for Weld County drivers as requested but in no case more than four times per year for a one hour period for each training event. No charge. Time-Line for Site Construction and CNG Equipment The time-line assumes a contract and all necessary permitting is in place by July 1, 2002 Between Weld County and Natural. The time line is as follows: Currently: Final drawings with the revised electrical service location changes added. June 3: Electrical service plans to the engineer for review due to service change and Xcel requirements. June 17: Order CPI storage vessels. Submit site plans with engineered electrical plans to city for permit review. July 1: Anticipated date to receive permit, schedule subs to start civil improvements. July 29: Site work completed, terminate electrical, install equipment. August 5: Start up equipment and test. Note: Dates are contingent upon key component supplier deliveries(e.g.,storage vessels,permitting,gas and electric utilities) Weld County: Accepted By c-V (t "e Davi E. Long, i ro-Tern This Day Of 06 24 2002 Natural Fuels: Accepted Byr2/g42 i.ti�7 This Day Of /0.477/ 3 y 2-tV Z- Scope of Services Attachment 1: Site Drawing a IA gdg tlY co ii s is. tgip I i 4,_ ay gN w rig iri I r co - aI III rI 0 III gh 0 r 00 p 00 l8 $l—. p / 3 9 -- -I ? § 9 S .-a LHI .• ( III ,o-an I I / A ' /I Scope of Services Attachment 3: Routine Maintenance The routine maintenance will include, at a minimum, the following: Item Comments Frequency Gas Coalescing Filters Check and drain and record monthly Gas Dryer Cartridge Check and drain and record monthly Blow Down Tank Check and drain and record monthly Compressor Oil Add as necessary and record monthly Compressor Pressure Check and record all stages monthly Compressor Temp Check and record monthly Gas Gauges Check, adjust and record monthly Fueling Connector Check and clean monthly Reference pressures Check and reset as necessary monthly Site Inspection: monthly Compressors Drive motors Storage vessels Gas handling equip. Enclosure Safety reliefs Dispensers Hoses Connector"0" rings Leaks Dialog programming check Verify EPO operational status Fueling Hoses Conductive test quarterly Compressor oil Change semi-annual Filter Elements Clean or replace as necessary semi-annual Dispensers GGE Test fuel composition and calibrate annual Steam Clean Equip With hazmat collection annual Change Decals On enclosure, dispenser, and card reader annual Bollards & Island Skirt Repaint annual Storage vessels Drain annual Hello