HomeMy WebLinkAbout20233830 � COLORADO
�r � Division of Homeland Security
b Emergency Management
pepartment ot Pubtic Satety
Office of Grants Management
8000 South Chester Street,Suite 575
Centennial,CO 80112
Weld County
Northeast Re�ion
1150 0 Street
Greeley, CO 80631
October 11, 2023 23SH524NER
Dear Mr. Freeman:
We are pleased to inform you that the Colorado Department of Public Safety, Division of Homeland
Security and Emer�ency Management (DHSEM) has approved Weld County's application for funding
pursuant to the State Homeland Security Program ("Pro�ram") in the amount of $533,208.00 from
Federal funds. This letter authorizes you to proceed as of the A�reement Performance Beginning Date
listed on the Grant Award Letter with the approved application projects ("Project") in accordance
with the and terms of this Grant Award Letter.
Attached to this letter are the terms and conditions of your Grant. Please review these terms and
conditions as they are requirements of this Grant to which you, Weld County, a�ree by acceptin� the
Grant Funds.
If you have questions re�arding this Grant, please feel free to contact me by email at:
Jerry.MaestasC�state.co.us or phone (303) 565-0049.
Sincerely,
�Craa7d --I • �nfS�uS
Gerald J. Maestas
Grants Specialist
Colorado Department of Public Safety
Division of Homeland Security and Emergency Management
CC: Grant File
•
`y � 700 Kipling Street, Lakewood, CO 80215 � www.colorado.Qov/publicsafetv
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C O L O R A D O r � Jared Polis, Governor � Stan Hilkey, Executive Director
Department of Public Safety W n 7ca �i���Q.� V"` - �C � �� ���) Zv L J—""��
IZ/31/ZS� � Z/31/ZS �1001 $
TABLE OF CONTENTS
GRANTAWARD LETTER................................................................................................................................... l
SIGNATUREPAGE............................................................................................................................................... 2
1. GRANT........................................................................................................................................................ 3
2. TERM.......................................................................................................................................................... 3
3. DEFINITIONS ............................................................................................................................................ 3
4. STATEMENT OF WORK.......................................................................................................................... 6
5. PAYMENTS TO GRANTEE...................................................................................................................... 6
6. REPORTING -NOTIFICATION ............................................................................................................... 8
7. GRANTEE RECORDS............................................................................................................................... 8
8. CONFIDENTIAL [NFORMATION-STATE RECORDS.......................................................................... 8
9. CONFLICTS OF INTEREST.................................................................................................................... 10
10. INSURANCE ............................................................................................................................................ 10
11. REMEDIES............................................................................................................................................... 10
12. DISPUTE RESOLUTION......................................................................................................................... 11
13. NOTICES AND REPRESENTATIVES................................................................................................... I 1
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION.......................................................... 11
15. GOVERNMENTAL IMMUNITY............................................................................................................ 11
16. GENERAL PROVISIONS........................................................................................................................ 11
EXHIBIT A, STATEMENT OF WORK .................................................................................................... 1
EXHIBITB, BUDGET ............................................................................................................................... 1
EXHIBIT C, SAMPLE OPTION LETTER ................................................................................................ 1
EXHIBIT D, FEDERAL PROVISIONS..................................................................................................... 1
EXHIBIT E, P[I CERTIFICATION............................................................................................................ 1
EXHIBIT F, HSGP FEDERAL ARTICLES............................................................................................... 1
�
GRANT AWARD LETTER
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
State Agency Grant Maximum Amount
Department of Public Safety $533,208.00
Grantee Grant Issuance Date
Board of County Commissioners of Weld County September 1,2023
Grantee UEI Grant Expiration Date
MKKXT9U9MTV5 August 31,2026
Federal Award Information
Encumbrance#: 23SHS24NER Grant Authority
Federal Award Identification#(FAIN): EMW-2023-SS-00050 Federal Authority to enter into this Grant exists in Section
Federal Award Date September 11,2023 2002 of the Homeland Security Act of 2002 (Pub. L. No.
Name of Federal Awarding Agency DHS/FEMA 107-296,as amended)(6 U.S.C. §603)
Assistance Listing(CFDA): 97.067 State Authority:to enter this Grant exists in CRS §24-1-
Homeland Security Grant Program 128.6.
Identification if the Award is for R&D: No
Grant Purpose
The State Homeland Security Program (SHSP) assists state, local, tribal, and territorial (SLTT) efforts to build, sustain, and
deliver the capabilities necessary to prevent,prepare for,protect against,and respond to acts of terrorism.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1. Exhibit A, Statement of Work.
2. Exhibit B,Budget.
3. Exhibit C,Sample Option Letter.
4. Exhibit D,Federal Provisions.
5. Exhibit E,PII Certification.
6. Exhibit F,HSGP Federal Award Articles
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment,such conflict or inconsistency shall
be resolved by reference to the documents in the following order of priority:
7. Exhibit E,PII Certification.
8. Exhibit D,Federal Provisions.
9. The provisions of the other sections of the main body of this Grant.
10. Exhibit A,Statement of Work.
11. Exhibit B, Budget.
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SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
In accordance with §24-30-202 C.R.S.,this Grant is not valid
until signed and dated below by the State Controller or an
STATE OF COLORADO authorized delegate.
Jared S. Polis,Governor
Department of Public Safety, STATE CONTROLLER
Division of Homeland Security and Emergency Management Robert Jaros,CPA,MBA,JD
Kevin R. Klein, Director Department of Public Safety,
Division of Homeland Security and Emergency Management
Digitally signed by Laura
Michael Haney Digitally signed by Michael Haney
Date:2023.10.30 10:16:48-06'00' Laura D e h a rt Date:2023.10.31 14:42:57
-06'00'
By: Michael Haney,Director,Office of Grants Management By: Laura Dehart, State Controller Delegate
For: Kevin R. Klein,Director
Date: 10/30/2023 Date: 10/31/2023
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1. GRANT
As of the Grant Issuance Date,the State Agency shown on the first page of this Grant Award Letter
(the "State")hereby obligates and awards to Grantee shown on the first page of this Grant Award
Letter (the "Grantee") an award of Grant Funds in the amounts shown on the first page of this
Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter,
Grantee agrees to comply with the terms and conditions of this Grant Award Letter and
requirements and provisions of all Exhibits to this Grant Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties' respective performances under this Grant Award Letter shall commence on the
Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter.Upon
request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award
Letter by providing Grantee with an updated Grant Award Letter showing the new Grant
Expiration Date. In order to exercise this option, the State shall provide written notice to
Contractor in a form substantially equivalent to Exhibit C.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State,Federal or other funds used
for this Grant Award Letter are not appropriated, or otherwise become unavailable to fund
this Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter
in whole or in part by providing written notice to Grantee that includes, to the extent
practicable, the public interest justification for the termination. If the State terminates this
Grant Award Letter in the public interest,the State shall pay Grantee an amount equal to the
percentage of the total reimbursement payable under this Grant Award Letter that
corresponds to the percentage of Work satisfactorily completed, as determined by the State,
less payments previously made. Additionally, the State, in its discretion, may reimburse
Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this
Grant Award Letter that are incurred by Grantee and are directly attributable to the
uncompleted portion of Grantee's obligations, provided that the sum of any and all
reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This
subsection shall not apply to a termination of this Grant Award Letter by the State for breach
by Grantee.
C. Grantee's Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State,or to the Federal
Awarding Agency with a copy to the State, which includes the reasons for the termination
and the effective date of the termination. If this Grant is terminated in this manner, then
Grantee shall return any advanced payments made for work that will not be performed prior
to the effective date of the termination.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. "Budget"means the budget for the Work described in Exhibit B.
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B. "Business Day"means any day in which the State is open and conducting business,but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
C. "CM" means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302, C.R.S.
D. "CORA"means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
E. "Exhibits" exhibits and attachments included with this Grant as shown on the first page of
this Grant.
F. "Extension Term"means the period of time by which the Grant Expiration Date is extended
by the State through delivery of an updated Grant Award Letter.
G. "Federal Award" means an award of Federal financial assistance or a cost-reimbursement
contract under the Federal Acquisition Regulations by a Federal Awarding Agency to the
Recipient. "Federal Award" also means an agreement setting forth the terms and conditions
of the Federal Award. The term does not include payments to a contractor or payments to an
individual that is a beneficiary of a Federal program.
H. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a
Recipient. The Department of Homeland Security,Federal Emergency Management Agency
(DHS/FEMA) is the Federal Awarding Agency for the Federal Award which is the subject
of this Grant.
I. "Goods" means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
J. "Grant Award Letter"means this letter which offers Grant Funds to Grantee, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future updates thereto.
K. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Grant Award Letter.
L. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of this
Grant Award Letter.
M. "Grant Issuance Date"means the Grant Issuance Date shown on the first page of this Grant
Award Letter.
N. "Grantee"means the entity shown on the first page of this Grant Award Letter;an individual
or organization that has been awarded this grant. For the purposes of this Grant, Grantee is
also referred to as Subrecipient.
O. "Incident"means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
P. "Initial Term" means the time period between the Grant Issuance Date and the Grant
Expiration Date.
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Q. "Matching Funds" means the funds provided Grantee as a match required to receive the
Grant Funds.
R. "Party" means the State or Grantee, and"Parties"means both the State and Grantee.
S. "PCI" means payment card information including any data related to credit card holders'
names, credit card numbers, or the other credit card information as may be protected by state
or federal law.
T. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual's identity, such as name, social security number, date and place of birth,
mother's maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S.
U. "PHI"means any protected health information,including,without limitation any information
whether oral or recorded in any form or medium: (i) that relates to the past, present or future
physical or mental condition of an individual; the provision of health care to an individual;
or the past, present or future payment for the provision of health care to an individual; and
(ii)that identifies the individual or with respect to which there is a reasonable basis to believe
the information can be used to identify the individual. PHI includes, but is not limited to, any
information defined as Individually Identifiable Health Information by the federal Health
Insurance Portability and Accountability Act.
V. "Recipient"means the State Agency shown on the first page of this Grant Award Letter, for
the purposes of the Federal Award.
W. "Services" means the services to be performed by Grantee as set forth in this Grant Award
Letter,and shall include any services to be rendered by Grantee in connection with the Goods.
X. "State Confidential Information"means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PHI,
PCI, Tax Information, CJI, and State personnel records not subject to disclosure under
CORA. State Confidential Information shall not include information or data concerning
individuals that is not deemed confidential but nevertheless belongs to the State, which has
been communicated, furnished, or disclosed by the State to Contractor which(i) is subject to
disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the
time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available
without breach of any obligation owed by Contractor to the State; (iv) is disclosed to
Contractor, without confidentiality obligations, by a third party who has the right to disclose
such information; or (v) was independently developed without reliance on any State
Confidential Information.
Y. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
Z. "State Fiscal Year"means a 12-month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
AA. "State Records" means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
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BB. "Sub-Award"means this grant by the State(a Recipient)to Grantee(a Subrecipient) funded
in whole or in part by a Federal Award. The terms and conditions of the Federal Award flow
down to this Sub-Award unless the terms and conditions of the Federal Award specifically
indicate otherwise.
CC. "Subcontractor" means third-parties, if any, engaged by Grantee to aid in performance of
the Work. "Subcontractor" also includes sub-grantees.
DD. "Subrecipient"means a state,local government,Indian tribe, institution of higher education
(IHE), or nonprofit organization entity that receives a Sub-Award from a Recipient to carry
out part of a Federal program,but does not include an individual that is a beneficiary of such
program. A Subrecipient may also be a recipient of other Federal Awards directly from a
Federal Awarding Agency. For the purposes of this Grant, Grantee is a Subrecipient.
EE. "Tax Information"means Federal and State of Colorado tax information including,without
limitation, Federal and State tax returns, return information, and such other tax-related
information as may be protected by Federal and State law and regulation. Tax Information
includes, but is not limited to all information defined as Federal tax information in Internal
Revenue Service Publication 1075.
FF. "Uniform Guidance"means the Office of Management and Budget Uniform Administrative
Requirements,Cost Principles,and Audit Requirements for Federal Awards,2 CFR Part 200,
commonly known as the "Super Circular, which supersedes requirements from OMB
Circulars A-21, A-87, A-110, A-122, A-89, A-102, and A-133, and the guidance in Circular
A-50 on Single Audit Act follow-up.
GG. "Work" means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
HH. "Work Product"means the tangible and intangible results of the Work,whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. "Work
Product" does not include any material that was developed prior to the Grant Issuance Date
that is used,without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with
the provisions of Exhibit A. The State shall have no liability to compensate or reimburse Grantee
for the delivery of any goods or the performance of any services that are not specifically set forth
in this Grant Award Letter.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
i. Payments to Grantee are limited to the unpaid,obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount
shown on the first page of this Grant Award Letter. Financial obligations of the State
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payable after the current State Fiscal Year are contingent upon funds for that purpose
being appropriated,budgeted, and otherwise made available. The State shall not be liable
to pay or reimburse Grantee for any Work performed or expense incurred before the Grant
Issuance Date or after the Grant Expiration Date; provided, however, that Work
performed and expenses incurred by Grantee before the Grant Issuance Date that are
chargeable to an active Federal Award may be submitted for reimbursement as permitted
by the terms of the Federal Award.
ii. The State, at its discretion and in good faith, may unilaterally increase or decrease the
total funds available under this Grant, the funds available under the Grant during any
State Fiscal Year or the funds available for any specific line item described in this Grant.
In Order to Exercise this right, the State shall provide written notice to Grantee in a form
substantially equivalent to Exhibit C. The exercise of this right shall not be valid until it
has been approved by the State Controller or delegate.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency
or the State to disallow costs and recover funds on the basis of a later audit or other review.
Any cost disallowance recovery is to be made within the Record Retention Period, as defined
below.
C. Reimbursement of Grantee Costs
The State shall reimburse Grantee's allowable costs, not exceeding the maximum total
amount described in this Grant Award Letter for all allowable costs described in this Grant
Award Letter and shown in the Budget, except that Grantee may adjust the amounts between
each line item of the Budget without formal modification to this Agreement as long as the
Grantee provides notice to the State of the change, the change does not modify the total
maximum amount of this Grant Award Letter or the maximum amount for any state fiscal
year, and the change does not modify any requirements of the Work. The State shall
reimburse Grantee for the Federal share of properly documented allowable costs related to
the Work after the State's review and approval thereof, subject to the provisions of this Grant.
The State shall only reimburse allowable costs if those costs are:
i. Reasonable and necessary to accomplish the Work and for the Goods and Services
provided; and
ii. Equal to the actual net cost to Grantee (i.e. the price paid minus any items of value
received by Grantee that reduce the cost actually incurred).
D. Close-Out
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To
complete close out, Grantee shall submit to the State all deliverables (including
documentation) as defined in this Grant Award Letter and Grantee's final reimbursement
request or invoice. If the Federal Awarding Agency has not closed this Federal Award within
1 year and 90 days after the Grant Expiration Date due to Grantee's failure to submit required
documentation, then Grantee may be prohibited from applying for new Federal Awards
through the State until such documentation is submitted and accepted.
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6. REPORTING-NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial,performance and other reports to the State no later than the
end of the close out described in §5.D, containing an evaluation and review of Grantee's
performance and the final status of Grantee's obligations hereunder.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State and the Federal Awarding
Agency, all violations of federal or State criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal Award. The State or the Federal Awarding
Agency may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31
U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials,electronic media files,and communications,pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt,copy and transcribe
all such records during normal business hours at Grantee's office or place of business,unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
B. Monitoring
The State will monitor Grantee's performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to perform
all monitoring required by the Uniform Guidance, based on the State's risk analysis of
Grantee. The State shall have the right, in its sole discretion, to change its monitoring
procedures and requirements at any time during the term of this Agreement. The State shall
monitor Grantee's performance in a manner that does not unduly interfere with Grantee's
performance of the Work. If Grantee enters into a subcontract or subgrant with an entity that
would also be considered a Subrecipient, then the subcontract or subgrant entered into by
Grantee shall contain provisions permitting both Grantee and the State to perform all
monitoring of that Subcontractor in accordance with the Uniform Guidance.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee's records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party.Additionally,if Grantee is required to perform
a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results
of that audit to the State within the same timelines as the submission to the federal
government.
8. CONFIDENTIAL INFORMATION-STATE RECORDS
A. Confidentiality
Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any and
all State Records that the State provides or makes available to Grantee for the sole and
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exclusive benefit of the State, unless those State Records are otherwise publicly available at
the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall not,
without prior written approval of the State, use for Grantee's own benefit, publish, copy, or
otherwise disclose to any third party, or permit the use by any third party for its benefit or to
the detriment of the State, any State Records, except as otherwise stated in this Grant Award
Letter. Grantee shall provide for the security of all State Confidential Information in
accordance with all policies promulgated by the Colorado Office of Information Security and
all applicable laws, rules, policies, publications, and guidelines. If Grantee or any of its
Subcontractors will or may receive the following types of data, Grantee or its Subcontractors
shall provide for the security of such data according to the following: (i) the most recently
promulgated IRS Publication 1075 for all Tax Information and in accordance with the
Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit,
if applicable,(ii)the most recently updated PCI Data Security Standard from the PCI Security
Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department
of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security
Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act
for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if
applicable. Grantee shall immediately forward any request or demand for State Records to
the State's principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as
necessary to perform the Work, but shall restrict access to State Confidential Information to
those agents, employees, assigns and Subcontractors who require access to perform their
obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees,
assigns, and Subcontractors sign nondisclosure agreements with provisions at least as
protective as those in this Grant, and that the nondisclosure agreements are in force at all
times the agent, employee, assign or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States,and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee's reasonable security requirements,for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Grant, Grantee shall return State Records provided to
Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery,remediation,and the necessity to involve law enforcement,
as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of
incurring a similar type of Incident in the future as directed by the State, which may include,
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but is not limited to,developing and implementing a remediation plan that is approved by the
State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement,Grantee
shall provide for the security of such PII, in a manner and form acceptable to the State,
including, without limitation, State non-disclosure requirements, use of appropriate
technology, security practices, computer access security, data access security, data storage
encryption,data transmission encryption, security inspections,and audits. Grantee shall be a
"Third-Party Service Provider" as defined in §24-73-103(1)(i), C.R.S. and shall maintain
security procedures and practices consistent with §§24-73-101 et seq.,C.R.S. In addition,as
set forth in § 24-74-102, et. seq., C.R.S., Contractor, including, but not limited to,
Contractor's employees,agents and Subcontractors,agrees not to share any PII with any third
parties for the purpose of investigating for, participating in, cooperating with, or assisting
with Federal immigration enforcement. If Contractor is given direct access to any State
databases containing PII, Contractor shall execute, on behalf of itself and its employees,the
certification attached hereto as Exhibit_on an annual basis Contractor's duty and obligation
to certify as set forth in Exhibit_ shall continue as long as Contractor has direct access to
any State databases containing PII. If Contractor uses any Subcontractors to perform services
requiring direct access to State databases containing PII, the Contractor shall require such
Subcontractors to execute and deliver the certification to the State on an annual basis,so long
as the Subcontractor has access to State databases containing PII.
9. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities,or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that,with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State's interests and absent the State's prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee's obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State's consideration. Grantee acknowledges that all State employees are subject to the ethical
principles described in §24-18-105, C.R.S. Grantee further acknowledges that State employees
may be subject to the requirements of§24-18-105, C.R.S. with regard to this Grant.
10. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure that
any Subcontractors maintain all insurance customary for the completion of the Work done by that
Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter,if Grantee fails
to comply with any term or condition of this Grant or any terms of the Federal Award, the State
may terminate some or all of this Grant and require Grantee to repay any or all Grant funds to the
State in the State's sole discretion. The State may also terminate this Grant Award Letter at any
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time if the State has determined,in its sole discretion,that Grantee has ceased performing the Work
without intent to resume performance, prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided otherwise or as required or permitted by federal regulations
related to any Federal Award that provided any of the Grant Funds, disputes concerning the
performance of this Grant that cannot be resolved by the designated Party representatives shall be
referred in writing to a senior departmental management staff member designated by the State and
a senior manager or official designated by Grantee for resolution.
13. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be given
under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by
email to the representative of the other Party. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §13.
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual,irrevocable,non-exclusive,royalty free license,with
the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of
and otherwise exploit all intellectual property created by Grantee or any Subcontractors or
Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments,boards,commissions committees,bureaus,offices,employees and officials shall
be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-
101,et seq., C.R.S.;the Federal Tort Claims Act,28 U.S.C. Pt. VI,Ch. 171 and 28 U.S.C. 1346(b),
and the State's risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of
this Contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee's rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior,written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee's rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
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C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work,and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated Grant
Award Letter, which shall be effective if Grantee accepts Grant Funds following receipt of
the updated letter. The Parties may also agree to modification of the terms and conditions of
the Grant in a formal amendment to this Grant,properly executed and approved in accordance
with applicable Colorado State law and State Fiscal Rules.
E. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply
with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
G. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
J. Waiver
A Party's failure or delay in exercising any right,power,or privilege under this Grant Award
Letter,whether explicit or by lack of enforcement,shall not operate as a waiver,nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right,power, or privilege.
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K. Accessibility
i. Contractor shall comply with and the Work Product provided under this Contract shall
be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and
the Accessibility Standards for Individuals with a Disability, as established by OIT
pursuant to Section§24-85-103 (2.5),C.R.S. Contractor shall also comply with all State
of Colorado technology standards related to technology accessibility and with Level
AA of the most current version of the Web Content Accessibility Guidelines(WCAG),
incorporated in the State of Colorado technology standards.
ii. Contractor shall indemnify, save, and hold harmless the Indemnified Parties, against
any and all costs,expenses,claims,damages,liabilities,court awards and other amounts
(including attorneys' fees and related costs) incurred by any of the Indemnified Parties
in relation to Contractor's failure to comply with §§24-85-101, et seq., C.R.S., or
the Accessibility Standards for Individuals with a Disability as established by OIT
pursuant to Section §24-85-103 (2.5), C.R.S.
iii. The State may require Contractor's compliance to the State's Accessibility Standards
to be determined by a third party selected by the State to attest to Contractor's Work
Product and software is in compliance with §§24-85-101, et seq., C.R.S., and
the Accessibility Standards for Individuals with a Disability as established by OIT
pursuant to Section §24-85-103 (2.5), C.R.S.
L. Federal Provisions
Grantee shall comply with all applicable requirements of Exhibit D at all times during the
term of this Grant.
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EXHIBIT A, STATEMENT OF WORK
1. GENERAL DESCRIPTION OF THE PROJECT(S).
1.1 Project Description. Support preparedness activities to build and sustain core capabilities across
the Prevention,Protection,Mitigation,Response and Recovery mission areas essential to achieving
the National Preparedness Goals of a secure and resilient Nation.Grantee will execute and complete
the projects as specified and outlined in their approved 2023 application.
1.2 Project Expenses. Project expenses include the costs to execute project(s) within Planning,
Organization, Equipment, Training, and Exercise (POETE) areas as outlined in the Grantee's
approved 2023 application,as described in §1.1 of this Exhibit A. Project(s)shall be in accordance
with applicable federal,state,and local regulations and procedures. All eligible expenses are listed
in the 2023 HSGP Notice of Funding Opportunity and the FEMA Preparedness Grant Manual. The
project expenses from the approved application is summarized in the budget table in Exhibit B.
1.3 Non-Federal Match: This non-federal match section does not apply to this Grant. If applicable the
match may include in-kind match. Documentation of expenditures for the non-federal match
contribution is required with each drawdown request.
2. PRINCIPAL REPRESENTATIVES:
For the State: For Grantee:
Gerald J. Maestas,Grants Specialist Mike Freeman,Chair, Weld County
Department of Public Safety, Board of Commissioners
Division of Homeland Security&Emergency Management Weld County
8000 South Chester Street, Suite 575 1150 0 Street
Centennial,CO 80112 Greeley,CO 80631
Jerry.Maestas@state.co.us Mfreeman@weld.gov
3. ADMINISTRATIVE REQUIREMENTS:
3.1 The Grantee must request approval in advance for any change to this Grant Agreement, using the
forms and procedures established by the DHSEM.
3.2 Required Documentation: Grantees shall retain all procurement and payment documentation on
site for inspection. This shall include,but not be limited to, purchase orders,receiving documents,
invoices,vouchers,equipment/services identification,and time and effort reports.
Sufficient detail shall be provided with reimbursement requests to demonstrate that expenses are
allowable and appropriate as detailed below:
3.2.1 Equipment or tangible goods. When requesting reimbursement for equipment items with
a purchase price of or exceeding$5,000,and a useful life of more than one year,the Grantee
shall provide a unique identifying number for the equipment,with a copy of the Grantee's
invoice and proof of payment. The unique identifying number can be the manufacturer's
serial number or, if the Grantee has its own existing inventory numbering system, that
number may be used. The location of the equipment shall also be provided. In addition to
ongoing tracking requirements,Grantee shall ensure that equipment items with per unit cost
of$5,000 or more are prominently marked in a manner similar to the following:
Purchased with funds provided by the U.S.Department of Homeland Security.
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EXHIBIT A, SCOPE OF WORK(CONT.)
3.2.2 Services.Grantees shall include contract/purchase order number(s)or employee names,the
date(s)the services were provided and the nature of the services.
3.3 Non-Supplanting Requirement: Grantees receiving federal financial assistance awards made
under programs that prohibit supplanting by law must ensure that federal funds do not replace
(supplant)funds that have been budgeted for the same purpose through non-federal sources.
3.4 Procurement: A Grantee shall ensure its procurement policies meet or exceed local, state, and
federal requirements. Grantees should refer to local, state, and federal guidance prior to making
decisions regarding competitive bids, sole source or other procurement issues. In addition:
3.4.1 Any sole source transaction in excess of$100,000 shall be approved in advance by the
DHSEM.
3.4.2 Grantees shall ensure that: (a) All procurement transactions, whether negotiated or
competitively bid, and without regard to dollar value, are conducted in a manner that
provides maximum open and free competition; (b) Grantee shall be alert to organizational
conflicts of interest and/or non-competitive practices among contractors that may restrict
or eliminate competition or otherwise restrain trade; (c) Contractors who develop or draft
specifications, requirements, statements of work,and/or Requests for Proposals(RFPs)for
a proposed procurement shall be excluded from bidding or submitting a proposal to
compete for the award of such procurement; and (d) Any request for exemption of item a-
c within this subsection shall be submitted in writing to, and be approved by the authorized
Grantee official.
3.4.3 Grantee shall verify Contractor(s)is/are not debarred from participation in state and federal
programs by reviewing contractor debarment information on http://www.sam.gov.
3.4.4 When issuing requests for proposals, bid solicitations, and other published documents
describing projects or programs funded in whole or in part with these grant funds, Grantee
and Subgrantees shall use the following phrase in the request listing:
"This project was supported by grant #23SHS24NER, issued by the Colorado Division of
Homeland Security and Emergency Management."
3.4.5 Grantee shall ensure that no rights or duties exercised under this grant, or equipment
purchased with Grant Funds having a purchase value of $5,000 or more, are assigned
without the prior written consent of the DHSEM.
3.5 Additional Administrative Requirements:
3.5.1 Grantee shall ensure all purchases are listed or referenced in §1 or §3 of this Exhibit A.
Equipment purchases, if any, shall be for items listed in the Approved Equipment List
(A.E.L) during the grant period at https://www.fema.gov/authorized-equipment-list.
Additionally, funds used to support emergency communications activities should
comply with the FY 2021 SAFECOM Guidance for Emergency Communication Grants,
at https://www.cisa.gov/publication/funding-documents
3.5.2 Environmental Planning and Historic Preservation (EHP) Review: DHS/FEMA
funded activities that may require an EHP review are subject to the FEMA Environmental
Planning and Historic Preservation(EHP)review process. This review does not address all
federal, state, and local requirements. Acceptance of federal funding requires recipient to
comply with all federal, state,and local laws.
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EXHIBIT A, SCOPE OF WORK(CONT.)
DHS/FEMA is required to consider the potential impacts to natural and cultural resources
of all projects funded by DHS/FEMA grant funds, through its EHP Review process, as
mandated by the National Environmental Policy Act;National Historic Preservation Act of
1966,as amended;National Flood Insurance Program regulations;and,any other applicable
laws and Executive Orders. To access the FEMA EHP screening form and instructions,
visit the DHS/FEMA website at:https://www.fema.gov/grants/preparedness/preparedness-
grants-ehp-compliance
In order to initiate EHP review of the project(s)requires completion of all relevant sections
of the EHP form and submit it to DHSEM, along with all other pertinent project
information. The EHP review process must be completed before funds are released to carry
out the proposed project;otherwise,DHS/FEMA and DHSEM may not be able to fund the
project due to noncompliance with EHP laws,executive order,regulations,and policies.
If ground disturbing activities occur during construction,subrecipient will monitor ground
disturbance, and if any potential archeological resources are discovered, subrecipient will
immediately cease work in that area and notify DHSEM, which will immediately notify
DHS/FEMA for further action.
3.5.3 All applicant agencies that own resources currently covered by the Colorado Resource
Typing Standards must agree to participate in the State's Emergency Resource Inventory
Report and update their information on a quarterly basis.
3.5.4 Regardless of exercise type or scope, After Action Reports/Improvement Plans are due to
the State Training and Exercise Program Manager within 45 days of the exercise. All
funding related to exercises must be managed and executed in accordance with the
Homeland Security Exercise and Evaluation Program (HSEEP), and must be National
Incident Management System(NIMS)compliant.
4. REPORTING REQUIREMENTS:
4.1 Quarterly Progress Reports. The project(s) approved in this Grant are to be completed on or
before the termination date stated on the agreement's Grant Award Letter of this grant agreement.
Grantee shall submit quarterly progress reports for each project identified in this agreement using
the format provided by the Department of Public Safety's Division of Homeland Security and
Emergency Management(DHSEM)throughout the life of the grant.
Grantee shall submit narrative and financial reports describing project progress and
accomplishments, and/or any delays in meeting project objectives and expenditures, to date as
described in §4 of this Exhibit A.
Reports shall be submitted in accordance with the schedule table below. The order of the reporting
period quarters below is irrelevant to the grant. Reports for the respective period are due on or
before the due dates listed below if the grant is open during the"report period"time,and for every
quarter that the grant remains open.
Report Period Due Date
October—December January 30
January—March April 30
April—June July 30
July—September October 30
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EXHIBIT A, SCOPE OF WORK(CONT.)
4.2 Final Reports: Grantee shall submit final progress reports that provide final financial
reconciliation and final cumulative grant/project accomplishments within 45 days of the end of the
project/grant period of performance. The final report may not include unliquidated obligations and
must indicate the exact balance of unobligated funds. The final reports may substitute for the
quarterly reports for the final quarter of the grant period.
If all projects are completed before the end of the grant period,the final report may be submitted at
any time during the period of performance. Further reports are not due after the DHSEM has
received, and sent notice of acceptance, of the final grant report.
5. PAYMENT:
5.1 Payment Schedule:Grantee shall submit requests for reimbursement using the DHSEM's provided
form, submission preference, and quarterly at minimum. One original or electronically
signed/submitted copy of the reimbursement request is due on the same dates as the required
progress reports outlined in §4.1 of this Exhibit A.
All requests shall be for eligible actual expenses incurred by Grantee, and as described in detail in
the budget table(s) of Exhibit B. Requests shall be accompanied by supporting documentation
totaling at least the amount requested for reimbursement and any required non-federal match
contribution as outlined in §3.2 of this Exhibit A.
If any progress reports are delinquent at the time of a payment request,the DHSEM may withhold
such reimbursement until the required reports have been submitted.
5.2 Payment Amount: If non-federal match is required, such match shall be documented with every
payment request. Excess match documented and submitted with one reimbursement request shall
be applied to subsequent requests as necessary to maximize the allowable reimbursement.
6. TESTING AND ACCEPTANCE CRITERIA:
The DHSEM shall evaluate Project(s) through the review of Grantee submitted financial and progress
reports, and may also conduct on-site monitoring to determine whether the Grantee is meeting/has met
the performance goals, administrative standards, financial management, and other requirements of this
grant. The DHSEM will notify Grantee in advance of such on-site monitoring.
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EXHIBIT B, BUDGET
BUDGET:
The following Budget Table is a Total Project Budget Summary which includes National Priority Area
project amounts.
POETE Category Federal Share AIM
Organization $ 203,133.00
Equipment $ 260,395.39
Training $ 28,019.61
Exercise $ 15,000.00
PROJECT ACTIVITY SUBTOTAL $ 506,548.00
Management & Admin $ 26,660.00
TOTAL AWARD AMOUNT $ 533,208.00
Detailed amounts for the National Priority Area project amounts are outlined as follows:
National Priorities Federal Share
Community Prep and Resilience $ 98,038.40
Combating Domestic Violence Extremism $ 136,407.57
Cybersecurity $ 14,370.33
Elections Security $ 16,000.00
Soft Targets/Crowded Places $ 10,579.09
TOTAL NATIONAL PRIORITIES AMOUNT $ 275,395.39
The project activities/line item(s) in the following table are on HOLD by FEMA
National Priorities HOLD Federal Share
Community Preparedness and Resilience $ 4,145.00
TOTAL NATIONAL PRIORITIES HOLDS S 4,145.00
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EXHIBIT C, SAMPLE OPTION LETTER
State Agency Option Letter Number
Department of Public Safety Insert Number(e.g. "1" for the first option)
Grantee
Insert Full Legal Name. Counties shall be written as Option Agreement Number
"Board of County Commissioners of[County Name]County Insert CMS Number
Federal Award Information
Encumbrance#: YYPDMYYxxxx Option Agreement Maximum Amount
Subrecipient DUNS#: Insert DUNS Number $Insert Amount
Federal Award Identification#(FAIN): Insert FAIN Number
Federal Award Date Month Day,Year Agreement Performance Begin,ing Date
1444..
Name of Federal Awarding Agency Insert Fed Agency Acronym Month Day,Ye.
Assistance Listing(CFDA): Insert CFDA#
Grant Program Name rrent Agreement Expiration Date
1 onth Day,Year
Identification if the Award is for R&D: No
s
1. OPTIONS:
A. Option to extend for an Extension Term
B. Option to modify Budget table under the •
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with §(s) Number of the Original A:`eement referenced above, the
State hereby exercises its option for an additional term, beginning Month Day, Year and ending on the current
Agreement expiration date shown above,at the rates stated in the Original Agreement,as amended.
B. For use with all Options that modify the Grant Maximum Amount: In accordance with §5(A)(ii),the Grant
Maximum Amount taste on the Grant Award Letter is hereby deleted and replaced with the Option Agreement
Maximum Amount table shown above.The maximum amount payable by the State for performance of this Grant
Agreement is increased/decreased to$ and the maximum amount of local matching funds,if applicable,is
$ .The total project amount is$ .
e
Project Activity/Line Item Federal Share State Share
Organization $ 0.00 $ 0.00
Planning $ 0.00 $ 0.00
Equipment $ 0.00 $ 0.00
Training $ 0.00 $ 0.00
TOTAL AWARD AMOUNT S 0.00
OPTION EFFE E DAT
.IN
The effecdate of is Option Letter is upon approval of the State Controller.
In accordance with§24-30-202 C.R.S.,this Option is not
STA F.OF 'I LORADO valid until signed and dated below by the State Controller
J "` i Polis,Governor or an authorized delegate.
Dep. ent of Public Safety, STATE CONTROLLER
Division ome - ecurity and Emergency Management Robert Jaros,CPA,MBA,JD
By:
By:Kevin R.Klein,Director Colorado Department of Public Safety,
Laura Dehart,State Controller Delegate
Date: Option Effective Date:
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EXHIBIT D, FEDERAL PROVISIONS
1. APPLICABILITY OF PROVISIONS.
1.1. The Grant to which these Federal Provisions are attached has been funded, in whole or in
part, with an Award of Federal funds. In the event of a conflict between the provisions of
these Federal Provisions, the Special Provisions, the body of the Grant, or any attachments
or exhibits incorporated into and made a part of the Grant, the provisions of these Federal
Provisions shall control.
1.2 These Federal Provisions are subject to the Award as defined in §2 of these Federal
Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. DEFINITIONS.
2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings
ascribed to them below.
2.1.1. "Award"means an award of Federal financial assistance,and the Grant setting forth
the terms and conditions of that financial assistance, that a non-Federal Entity
receives or administers.
2.1.2. "Entity" means:
2.1.2.1. a Non-Federal Entity;
2.1.2.2. a foreign public entity;
2.1.2.3. a foreign organization;
2.1.2.4. a non-profit organization;
2.1.2.5. a domestic for-profit organization (for 2 CFR parts 25 and 170 only);
2.1.2.6. a foreign non-profit organization (only for 2 CFR part 170) only);
2.1.2.7. a Federal agency, but only as a Subrecipient under an Award or
Subaward to a non-Federal entity (or 2 CFR 200.1); or
2.1.2.8. a foreign for-profit organization (for 2 CFR part 170 only).
2.1.3. "Executive" means an officer, managing partner or any other employee in a
management position.
2.1.4. "Federal Awarding Agency"means a Federal agency providing a Federal Award to
a Recipient as described in 2 CFR 200.1
2.1.5. "Grant" means the Grant to which these Federal Provisions are attached.
2.1.6. "Grantee" means the party or parties identified as such in the Grant to which these
Federal Provisions are attached.
2.1.7. "Non-Federal Entity means a State, local government, Indian tribe, institution of
higher education, or nonprofit organization that carries out a Federal Award as a
Recipient or a Subrecipient.
2.1.8. "Nonprofit Organization"means any corporation,trust,association,cooperative,or
other organization, not including IHEs, that:
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2.1.8.1. Is operated primarily for scientific, educational, service, charitable, or
similar purposes in the public interest;
2.1.8.2. Is not organized primarily for profit; and
2.1.8.3. Uses net proceeds to maintain, improve, or expand the operations of the
organization.
2.1.9. "OMB" means the Executive Office of the President, Office of Management and
Budget.
2.1.10. "Pass-through Entity" means a non-Federal Entity that provides a Subaward to a
Subrecipient to carry out part of a Federal program.
2.1.11. "Prime Recipient" means the Colorado State agency or institution of higher
education identified as the Grantor in the Grant to which these Federal Provisions
are attached.
2.1.12. "Subaward" means an award by a Prime Recipient to a Subrecipient funded in
whole or in part by a Federal Award. The terms and conditions of the Federal
Award flow down to the Subaward unless the terms and conditions of the Federal
Award specifically indicate otherwise in accordance with 2 CFR 200.101. The term
does not include payments to a contractor or payments to an individual that is a
beneficiary of a Federal program.
2.1.13. "Subrecipient" or "Subgrantee" means a non-Federal Entity (or a Federal agency
under an Award or Subaward to a non-Federal Entity) receiving Federal funds
through a Prime Recipient to support the performance of the Federal project or
program for which the Federal funds were awarded. A Subrecipient is subject to the
terms and conditions of the Federal Award to the Prime Recipient, including
program compliance requirements. The term does not include an individual who is
a beneficiary of a federal program.
2.1.14. "System for Award Management(SAM)" means the Federal repository into which
an Entity must enter the information required under the Transparency Act, which
may be found at http://www.sam.gov.
2.1.15. "Total Compensation" means the cash and noncash dollar value earned by an
Executive during the Prime Recipient's or Subrecipient's preceding fiscal year(see
48 CFR 52.204-10, as prescribed in 48 CFR 4.1403(a)) and includes the following:
2.1.15.1. Salary and bonus;
2.1.15.2. Awards of stock, stock options, and stock appreciation rights, using the
dollar amount recognized for financial statement reporting purposes
with respect to the fiscal year in accordance with the Statement of
Financial Accounting Standards No. 123 (Revised 2005) (FAS 123R),
Shared Based Payments;
2.1.15.3. Earnings for services under non-equity incentive plans, not including
group life, health, hospitalization or medical reimbursement plans that
do not discriminate in favor of Executives and are available generally to
all salaried employees;
2.1.15.4. Change in present value of defined benefit and actuarial pension plans;
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2.1.15.5. Above-market earnings on deferred compensation which is not tax-
qualified;
2.1.15.6. Other compensation, if the aggregate value of all such other
compensation (e.g., severance, termination payments, value of life
insurance paid on behalf of the employee, perquisites or property) for
the Executive exceeds $10,000.
2.1.16. "Transparency Act" means the Federal Funding Accountability and Transparency
Act of 2006 (Public Law 109-282), as amended by §6202 of Public Law 110-252.
2.1.17. "Uniform Guidance" means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles,and Audit Requirements for Federal
Awards. The terms and conditions of the Uniform Guidance flow down to Awards
to Subrecipients unless the Uniform Guidance or the terms and conditions of the
Federal Award specifically indicate otherwise.
2.1.18. "Unique Entity ID" means the Unique Entity ID established by the federal
government for a Grantee at https://sam.gov/content/home.
3. COMPLIANCE.
3.1. Grantee shall comply with all applicable provisions of the Transparency Act and the
regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, and
all applicable Federal Laws and regulations required by this Federal Award. Any revisions
to such provisions or regulations shall automatically become a part of these Federal
Provisions, without the necessity of either party executing any further instrument. The State
of Colorado, at its discretion, may provide written notification to Grantee of such revisions,
but such notice shall not be a condition precedent to the effectiveness of such revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND UNIQUE ENTITY ID (UEI)
REQUIREMENTS.
4.1. SAM. Grantee shall maintain the currency of its information in SAM until the Grantee
submits the final financial report required under the Award or receives final payment,
whichever is later. Grantee shall review and update SAM information at least annually after
the initial registration, and more frequently if required by changes in its information.
4.2. UEI. Grantee shall provide its Unique Entity ID to its Prime Recipient, and shall update
Grantee's information in SAM.gov at least annually after the initial registration, and more
frequently if requited by changes in Grantee's information.
5. TOTAL COMPENSATION.
5.1. Grantee shall include Total Compensation in SAM for each of its five most highly
compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more;
and
5.1.2. In the preceding fiscal year, Grantee received:
5.1.2.1. 80% or more of its annual gross revenues from Federal procurement
contracts and subcontracts and/or Federal financial assistance Awards
or Subawards subject to the Transparency Act; and
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5.1.2.2. $30,000,000 or more in annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal financial
assistance Awards or Subawards subject to the Transparency Act; and
5.1.2.3. The public does not have access to information about the compensation
of such Executives through periodic reports filed under section 13(a) or
15(d) of the Securities Exchange Act of 1934(15 U.S.C. 78m(a), 78o(d)
or § 6104 of the Internal Revenue Code of 1986.
6. REPORTING.
6.1. If Grantee is a Subrecipient of the Award pursuant to the Transparency Act, Grantee shall
report data elements to SAM and to the Prime Recipient as required in this Exhibit. No direct
payment shall be made to Grantee for providing any reports required under these Federal
Provisions and the cost of producing such reports shall be included in the Grant price. The
reporting requirements in this Exhibit are based on guidance from the OMB, and as such are
subject to change at any time by OMB. Any such changes shall be automatically incorporated
into this Grant and shall become part of Grantee's obligations under this Grant.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial
award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award
modifications result in a total Award of$30,000 or more,the Award is subject to the reporting
requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or
more, but funding is subsequently de-obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by Prime
Recipient as of December 26, 2015. The standards set forth in §11 below are applicable to
audits of fiscal years beginning on or after December 26, 2014.
8. SUBRECIPIENT REPORTING REQUIREMENTS.
8.1. If Grantee is a Subrecipient, Grantee shall report as set forth below.
8.1.1. To SAM. A Subrecipient shall register in SAM and report the following data
elements in SAM for each Federal Award Identification Number (FAIN) assigned
by a Federal agency to a Prime Recipient no later than the end of the month
following the month in which the Subaward was made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds transfer
(EFT) account;
8.1.1.3. Subrecipient parent's organization Unique Entity ID;
8.1.1.4. Subrecipient's address, including: Street Address, City, State, Country,
Zip +4, and Congressional District;
8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the criteria
in §4 above are met; and
8.1.1.6. Subrecipient's Total Compensation of top 5 most highly compensated
Executives if the criteria in §4 above met.
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8.1.2. To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the
effective date of the Grant,the following data elements:
8.1.2.1. Subrecipient's Unique Entity ID as registered in SAM.
8.1.2.2. Primary Place of Performance Information, including: Street Address,
City, State, Country,Zip code+4,and Congressional District.
9. PROCUREMENT STANDARDS.
9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement
procedures which reflect applicable State, local, and Tribal laws and applicable regulations,
provided that the procurements conform to applicable Federal law and the standards
identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through
200.327 thereof.
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent
consistent with law, the non-Federal entity should, to the greatest extent practicable under a
Federal award,provide a preference for the purchase, acquisition, or use of goods,products,
or materials produced in the United States(including but not limited to iron,aluminum, steel,
cement,and other manufactured products).The requirements of this section must be included
in all subawards including all contracts and purchase orders for work or products under this
award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a
political subdivision of the State, its contractors must comply with section 6002 of the Solid
Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest
percentage of recovered materials practicable,consistent with maintaining a satisfactory level
of competition, where the purchase price of the item exceeds $10,000 or the value of the
quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste
management services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
10.ACCESS TO RECORDS.
10.1. A Subrecipient shall permit Prime Recipient and its auditors to have access to Subrecipient's
records and financial statements as necessary for Recipient to meet the requirements of 2
CFR 200.332 (Requirements for pass-through entities), 2 CFR 200.300 (Statutory and
national policy requirements)through 2 CFR 200.309 (Period of performance), and Subpart
F-Audit Requirements of the Uniform Guidance.
11. SINGLE AUDIT REQUIREMENTS.
11.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient's
fiscal year, the Subrecipient shall procure or arrange for a single or program-specific audit
conducted for that year in accordance with the provisions of Subpart F-Audit Requirements
of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31
U.S.C. 7501-7507). 2 CFR 200.501.
11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with
Uniform Guidance 2 CFR 200.514 (Scope of audit),except when it elects to have a
program-specific audit conducted in accordance with 2 CFR 200.507 (Program-
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specific audits). The Subrecipient may elect to have a program-specific audit if
Subrecipient expends Federal Awards under only one Federal program (excluding
research and development) and the Federal program's statutes, regulations, or the
terms and conditions of the Federal award do not require a financial statement audit
of Prime Recipient. A program-specific audit may not be elected for research and
development unless all of the Federal Awards expended were received from
Recipient and Recipient approves in advance a program-specific audit.
11.1.2. Exemption. If a Subrecipient expends less than$750,000 in Federal Awards during
its fiscal year,the Subrecipient shall be exempt from Federal audit requirements for
that year, except as noted in 2 CFR 200.503 (Relation to other audit requirements),
but records shall be available for review or audit by appropriate officials of the
Federal agency,the State, and the Government Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise
arrange for the audit required by Subpart F of the Uniform Guidance and ensure it
is properly performed and submitted when due in accordance with the Uniform
Guidance. Subrecipient shall prepare appropriate financial statements, including
the schedule of expenditures of Federal awards in accordance with 2 CFR 200.510
(Financial statements) and provide the auditor with access to personnel, accounts,
books, records, supporting documentation, and other information as needed for the
auditor to perform the audit required by Uniform Guidance Subpart F-Audit
Requirements.
12. GRANT PROVISIONS FOR SUBRECEPIENT CONTRACTS.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Prime
Recipient, Grantees that are Subrecipients shall comply with the following provisions.
Subrecipients shall include all of the following applicable provisions in all subcontracts
entered into by it pursuant to this Grant.
12.1.1. [Applicable to federally assisted construction contracts.] Equal Employment
Opportunity. Except as otherwise provided under 41 CFR Part 60,all contracts that
meet the definition of"federally assisted construction contract"in 41 CFR Part 60-
1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246,"Equal Employment Opportunity"(30 FR
12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive
Order 11375, "Amending Executive Order 11246 Relating to Equal Employment
Opportunity," and implementing regulations at 41 CFR part 60, Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor.
12.1.2. [Applicable to on-site employees working on government-funded construction,
alteration and repair projects.]Davis-Bacon Act. Davis-Bacon Act,as amended(40
U.S.C. 3141-3148).
12.1.3. Rights to Inventions Made Under a grant or agreement. If the Federal Award meets
the definition of "funding agreement" under 37 CFR 401.2 (a) and the Prime
Recipient or Subrecipient wishes to enter into a contract with a small business firm
or nonprofit organization regarding the substitution of parties, assignment or
performance of experimental,developmental, or research work under that"funding
agreement," the Prime Recipient or Subrecipient must comply with the
requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit
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Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,"and any implementing regulations issued by the Federal
Awarding Agency.
12.1.4. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control
Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in
excess of$150,000 must contain a provision that requires the non-Federal awardees
to agree to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water
Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be
reported to the Federal Awarding Agency and the Regional Office of the
Environmental Protection Agency (EPA).
12.1.5. Debarment and Suspension(Executive Orders 12549 and 12689). A contract award
(see 2 CFR 180.220) must not be made to parties listed on the government wide
exclusions in SAM, in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549(3 CFR part 1986 Comp.,p. 189) and 12689 (3
CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by
agencies, as well as parties declared ineligible under statutory or regulatory
authority other than Executive Order 12549.
12.1.6. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid
for an award exceeding $100,000 must file the required certification. Each tier
certifies to the tier above that it will not and has not used Federal appropriated funds
to pay any person or organization for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, officer or employee of
Congress, or an employee of a member of Congress in connection with obtaining
any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each
tier must also disclose any lobbying with non-Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from
tier to tier up to the non-Federal award.
12.1.7. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and
recipients are subject to the regulations implementing "Never contract with the
enemy" in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered
contracts, grants and cooperative agreements that are expected to exceed $50,000
within the period of performance, are performed outside the United States and its
territories, and are in support of a contingency operation in which members of the
Armed Forces are actively engaged in hostilities.
12.1.8. Prohibition on certain telecommunications and video surveillance services or
equipment (2 CFR 200.216). Grantee is prohibited from obligating or expending
loan or grant funds on certain telecommunications and video surveillance services
or equipment pursuant to 2 CFR 200.216.
13. CERTIFICATIONS.
13.1. Unless prohibited by Federal statutes or regulations, Prime Recipient may require
Subrecipient to submit certifications and representations required by Federal statutes or
regulations on an annual basis. 2 CFR 200.208. Submission may be required more frequently
if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in
writing to the State at the end of the Award that the project or activity was completed or the
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level of effort was expended. 2 CFR 200.201(3). If the required level of activity or effort
was not carried out,the amount of the Award must be adjusted.
14. EXEMPTIONS.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural
person, unrelated to any business or non-profit organization he or she may own or operate in
his or her name.
14.2. A Grantee with gross income from all sources of less than$300,000 in the previous tax year
is exempt from the requirements to report Subawards and the Total Compensation of its most
highly compensated Executives.
15. EVENT OF DEFAULT AND TERMINATION.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the
Grant and the State of Colorado may terminate the Grant upon 30 days prior written notice if
the default remains uncured five calendar days following the termination of the 30-day notice
period.This remedy will be in addition to any other remedy available to the State of Colorado
under the Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as
follows:
15.2.1. By the Federal Awarding Agency or Pass-through Entity, if a Non-Federal Entity
fails to comply with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass-through Entity, to the greatest extent
authorized by law, if an award no longer effectuates the program goals or agency
priorities;
15.2.3. By the Federal awarding agency or Pass-through Entity with the consent of the Non-
Federal Entity, in which case the two parties must agree upon the termination
conditions, including the effective date and, in the case of partial termination, the
portion to be terminated;
15.2.4. By the Non-Federal Entity upon sending to the Federal Awarding Agency or Pass-
through Entity written notification setting forth the reasons for such termination,the
effective date, and, in the case of partial termination, the portion to be terminated.
However,if the Federal Awarding Agency or Pass-through Entity determines in the
case of partial termination that the reduced or modified portion of the Federal Award
or Subaward will not accomplish the purposes for which the Federal Award was
made, the Federal Awarding Agency or Pass-through Entity may terminate the
Federal Award in its entirety; or
15.2.5. By the Federal Awarding Agency or Pass-through Entity pursuant to termination
provisions included in the Federal Award.
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EXHIBIT E, PII CERTIFICATION
STATE OF COLORADO
THIRD PARTY INDIVIDUAL CERTIFICATION FOR ACCESS TO PII
THROUGH A DATABASE OR AUTOMATED NETWORK
Pursuant to § 24-74-105, C.R.S., I hereby certify under the penalty of perjury that I have
not and will not use or disclose any Personal Identifying Information, as defined by § 24-
74-102(1), C.R.S., for the purpose of investigating for, participating in, cooperating with,
or assisting Federal Immigration Enforcement, including the enforcement of civil
immigration laws, and the Illegal Immigration and Immigrant Responsibility Act, which
is codified at 8 U.S.C. §§ 1325 and 1326, unless required to do so to comply with Federal
or State law, or to comply with a court-issued subpoena, warrant or order.
Signature:
Printed Name:
Date:
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STATE OF COLORADO
THIRD PARTY ENTITY/ ORGANIZATION CERTIFICATION FOR ACCESS TO
PII THROUGH A DATABASE OR AUTOMATED NETWORK
Pursuant to § 24-74-105, C.R.S., I, , on behalf of
(legal name of entity / organization) (the "Organization"),
hereby certify under the penalty of perjury that the Organization has not and will not use
or disclose any Personal Identifying Information, as defined by § 24-74-102(1), C.R.S., for
the purpose of investigating for, participating in, cooperating with, or assisting Federal
Immigration Enforcement, including the enforcement of civil immigration laws, and the
Illegal Immigration and Immigrant Responsibility Act, which is codified at 8 U.S.C. §§
1325 and 1326, unless required to do so to comply with Federal or State law, or to comply
with a court-issued subpoena, warrant or order.
I hereby represent and certify that I have full legal authority to execute this certification
on behalf of the Organization.
Signature:
Printed Name:
Title:
Date:
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EXHIBIT F, HSGP FEDERAL AWARD ARTICLES
Article I - Summary Description of Award
The purpose of the FY 2023 HSGP is to support state and local efforts to prevent terrorism and other
catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the
security of the United States. The HSGP provides funding to implement investments that build, sustain,
and deliver the 32 core capabilities essential to achieving the National Preparedness Goal of a secure and
resilient Nation. Among the five basic homeland security missions noted in the DHS Quadrennial
Homeland Security Review,HSGP supports the goal to Strengthen National Preparedness and Resilience.
The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of
government, organization, or community, but rather, require the combined effort of the whole
community.
This HSGP award consists of State Homeland Security Program (SHSP) funding in the amount of
$4,847,500 and Urban Area Security Initiative (UASI) funding in the amount of$3,900,000 (Denver
Area). These grant programs fund a range of activities, including planning, organization, equipment
purchase,training,exercises,and management and administration across all core capabilities and mission
areas.
Article II - HSGP Performance Goal
In addition to the Biannual Strategy Implementation Report(BSIR) submission requirements outlined in
the Preparedness Grants Manual,recipients must demonstrate how the grant-funded project addressed the
core capability gap associated with this project and identified in the Threat and Hazard Identification and
Risk Analysis (THIRA)or Stakeholder Preparedness
Review (SPR) or sustains existing capabilities as applicable. The capability gap reduction must be
addressed in the Project Description of the BSIR for each project.
Article III - DHS Standard Terms and Conditions Generally
The Fiscal Year (FY) 2023 DHS Standard Terms and Conditions apply to all new federal financial
assistance awards funded in FY 2023. These terms and conditions flow down to subrecipients unless an
award term or condition specifically indicates otherwise. The United States has the right to seek judicial
enforcement of these obligations.
All legislation and digital resources are referenced with no digital links. The FY 2023 DHS Standard
Terms and Conditions will be housed on dhs.gov at www.dhs.gov/publication/fyl5-dhs-standard-terms-
and-conditions.
Article IV - Assurances, Administrative Requirements, Cost Principles, Representations and
Certifications
DHS financial assistance recipients must complete either the Office of Management and Budget(OMB)
Standard Form 424B Assurances Non-Construction Programs,or OMB Standard Form 424D Assurances
Construction Programs, as applicable. Certain assurances in these documents may not be applicable to
your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify
additional assurances. Applicants are required to fill out the assurances as instructed by the awarding
agency.
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at
Title 2, Code of Federal Regulations(C.F.R.) Part 200 and adopted by DHS at 2 C.F.R. Part 3002.
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EXHIBIT F, HSGP FEDERAL AWARD ARTICLES (coNT.)
By accepting this agreement, recipients, and their executives, as defined in 2 C.F.R. section 170.315,
certify that their policies are in accordance with OMBs guidance located at 2 C.F.R. Part 200, all
applicable federal laws, and relevant Executive guidance.
Article V- General Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to
comply with applicable provisions governing DHS access to records, accounts, documents, information,
facilities, and staff.
Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted
by DHS.
Recipients must give DHS access to examine and copy records, accounts, and other documents and
sources of information related to the federal financial assistance award and permit access to facilities or
personnel.
Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and
maintain appropriate backup documentation to support the reports.
Recipients must comply with all other special reporting,data collection,and evaluation requirements, as
prescribed by law, or detailed in program guidance.
Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass-through entities) of
federal financial assistance from DHS or one of its awarding component agencies must complete the
DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award for the first
award under which this term applies. Recipients of multiple awards of DHS financial assistance should
only submit one completed tool for their organization, not per award. After the initial submission,
recipients are required to complete the tool once every two (2) years if they have an active award, not
every time an award is made. Recipients should submit the completed tool, including supporting
materials,to CivilRightsEvaluation@hq.dhs.gov.This tool clarifies the civil rights obligations and related
reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not
required to complete and submit this tool to DHS. The evaluation tool can be found at
https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. DHS Civil Rights Evaluation Tool
Homeland Security
The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion,granting an extension
if the recipient identifies steps and a timeline for completing the tool. Recipients should request
extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-
day deadline.
Article VI -Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases,
requests for proposal, bid invitations, and other documents describing projects or programs funded in
whole or in part with federal funds.
Article VII -Activities Conducted Abroad
Recipients must ensure that project activities performed outside the United States are coordinated as
necessary with appropriate government authorities and that appropriate licenses, permits, or approvals
are obtained.
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EXHIBIT F, HSGP FEDERAL AWARD ARTICLES (coNT.)
Article VIII -Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-
135 (1975) (codified as amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits
discrimination on the basis of age in any program or activity receiving federal financial assistance.
Article IX-Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities
Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. sections 12101-12213), which prohibits
recipients from discriminating on the basis of disability in the operation of public entities, public and
private transportation systems,places of public accommodation, and certain testing entities.
Article X-Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information(PII)are required to have a publicly available
privacy policy that describes standards on the usage and maintenance of the PII they collect.DHS defines
PII as any information that permits the identity of an individual to be directly or indirectly inferred,
including any information that is linked or linkable to that individual. Recipients may also find the DHS
Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively.
Article XI -Civil Rights Act of 1964 -Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as
amended at 42 U.S.C. section 2000d et seq.),which provides that no person in the United States will, on
the grounds of race,color,or national origin,be excluded from participation in,be denied the benefits of,
or be subjected to discrimination under any program or activity receiving federal financial assistance.
DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.
Article XII- Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended
through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and
advertising of dwellings, or in the provision of services in connection therewith, on the basis of race,
color,national origin,religion, disability, familial status, and sex(see 42 U.S.C. section 3601 et seq.), as
implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The
prohibition on disability discrimination includes the requirement that new multifamily housing with four
or more dwelling units-i.e.,the public and common use areas and individual apartment units(all units in
buildings with elevators and ground-floor units in buildings without elevators)-be designed and
constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
Article XIII- Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an
acknowledgement of U.S. Government sponsorship (including the award number) to any work first
produced under federal financial assistance awards.
Article XIV-Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension regulations implementing
Executive Orders(E.O.) 12549 and 12689,which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R.
Part 3002. These regulations restrict federal financial assistance awards, subawards, and contracts with
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EXHIBIT F, HSGP FEDERAL AWARD ARTICLES (CONT.)
certain parties that are debarred, suspended,or otherwise excluded from or ineligible for participation in
federal assistance programs or activities.
Article XV-Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the
recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government-wide implementation(2
C.F.R. Part 182) of Sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (41 U.S.C. sections 8101-
8106).
Article XVI - Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200,
Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies;
to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms
and conditions; or for other reasons. However, these prohibitions would not preclude recipients from
shifting costs that are allowable under two or more awards in accordance with existing federal statutes,
regulations, or the federal financial assistance award terms and conditions may not be charged to other
federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by
federal statutes, regulations, or federal financial assistance award terms and conditions; or for other
reasons.
Article XVII - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub.
L. 92-318 (1972) (codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person
in the United States will, on the basis of sex,be excluded from participation in,be denied the benefits of,
or be subjected to discrimination under any educational program or activity receiving federal financial
assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19.
Article XVIII - E.O. 14074 - Advancing Effective, Accountable Policing and Criminal Justice
Practices to Enhance Public Trust and Public Safety
Recipient State,Tribal, local,or territorial law enforcement agencies must comply with the requirements
of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are
also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective
policing.
Article XIX- Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94-
163 (1975) (codified as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to
energy efficiency that are defined in the state energy conservation plan issued in compliance with this
Act.
Article XX- False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729- 3733,
which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See
31 U.S.C. sections 3801-3812, which details the administrative remedies for false claims and statements
made.)
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EXHIBIT F, HSGP FEDERAL AWARD ARTICLES (CONT.)
Article XXI -Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of
relevant debt include delinquent payroll and other taxes,audit disallowances, and benefit overpayments.
(See OMB Circular A-129.)
Article XXII -Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as
described in E.O. 13513,including conducting initiatives described in Section 3(a)of the Order when on
official government business or when performing any work for or on behalf of the Federal Government.
Article XXIII-Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers(air carriers holding certificates under
49 U.S.C.) for international air transportation of people and property to the extent that such service is
available,in accordance with the International Air Transportation Fair Competitive Practices Act of 1974,
49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.
Article XXIV- Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting,convention, or training space funded in whole or in
part with federal funds complies with the fire prevention and control guidelines of Section 6 of the Hotel
and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a.
Article XXV-John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions
described in section 889 of the John S.McCain National Defense Authorization Act for Fiscal Year 2019,
Pub. L. No. 115-232 (2018) and 2 C.F.R. sections 200.216, 200.327, 200.471, and Appendix II to 2
C.F.R. Part 200. Beginning August 13, 2020, the statute - as it applies to DHS recipients, subrecipients,
and their contractors and subcontractors-prohibits obligating or expending federal award funds on certain
telecommunications and video surveillance products and contracting with certain entities for national
security reasons.
Article XXVI -Limited English Proficiency(Civil Rights Act of 1964- Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.)
prohibition against discrimination on the basis of national origin,which requires that recipients of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services. For additional assistance and information regarding
language access obligations, please refer to the DHS Recipient Guidance and additional resources on
http://www.lep.gov.
Article XXVII -Lobbying Prohibitions
Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided
under a federal financial assistance award may be expended by the recipient to pay any person to
influence,or attempt to influence an officer or employee of any agency,a Member of Congress,an officer
or employee of Congress,or an employee of a Member of Congress in connection with any federal action
related to a federal award or contract, including any extension, continuation, renewal, amendment, or
modification.
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Article XXVIII -National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969,
(NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council
on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA,
which require recipients to use all practicable means within their authority, and consistent with other
essential considerations of national policy, to create and maintain conditions under which people and
nature can exist in productive harmony and fulfill the social, economic, and other needs of present and
future generations of Americans.
Article XXIX- Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs
administered or supported by DHS or its component agencies,enabling those organizations to participate
in providing important social services to beneficiaries. Recipients must comply with the equal treatment
policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and
guidance governing the participations of faith-based organizations in individual DHS programs.
Article XXX- Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting
by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the
same purpose through non-federal sources.
Article XXXI -Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding
Opportunity (NOFO) for this program are incorporated here by reference in the award terms and
conditions. All recipients must comply with any such requirements set forth in the program NOFO.
Article XXXII -Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by
law. Recipients are subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from federal financial assistance awards located
at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14.
Article XXXIII- Procurement of Recovered Materials
States,political subdivisions of states,and their contractors must comply with Section 6002 of the Solid
Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and
Recovery Act, 42 U.S.C. section 6962.) The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that
contain the highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition.
Article XXXIV- Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L.
93-112(1973)(codified as amended at 29 U.S.C.section 794),which provides that no otherwise qualified
handicapped individuals in the United States will, solely by reason of the handicap, be excluded from
participation in,be denied the benefits of,or be subjected to discrimination under any program or activity
receiving federal financial assistance.
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Article XXXV- Reporting of Matters Related to Recipient Integrity and Performance
General Reporting Requirements:
If the total value of any currently active grants,cooperative agreements, and procurement contracts from
all federal awarding agencies exceeds $10,000,000 for any period of time during the period of
performance of this federal award,then the recipients must comply with the requirements set forth in the
government-wide Award Term and Condition for Recipient Integrity and Performance Matters located
at 2 C.F.R. Part 200, Appendix XII,the full text of which is incorporated here by reference in the award
terms and conditions.
Article XXXVI -Reporting Subawards and Executive Compensation
Reporting of first tier subawards:
Recipients are required to comply with the requirements set forth in the government-wide award term on
Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full
text of which is incorporated here by reference in the award terms and conditions.
Article XXXVII - Required Use of American Iron, Steel, Manufactured Products, and
Construction Materials
Recipients must comply with the Build America, Buy America provisions of the Infrastructure
Investment and Jobs Act and E.O. 14005. Recipients of an award of Federal financial assistance from a
program for infrastructure are hereby notified that none of the funds provided under this award may be
used for a project for infrastructure unless:
all iron and steel used in the project are produced in the United States-this means all manufacturing
processes,from the initial melting stage through the application of coatings,occurred in the United States;
all manufactured products used in the project are produced in the United States-this means the
manufactured product was manufactured in the United States; and the cost of the components of the
manufactured product that are mined, produced, or manufactured in the United States is greater than 55
percent of the total cost of all components of the manufactured product, unless another standard for
determining the minimum amount of domestic content of the manufactured product has been established
under applicable law or regulation; and
all construction materials are manufactured in the United States-this means that all manufacturing
processes for the construction material occurred in the United States.
The Buy America preference only applies to articles, materials, and supplies that are consumed in,
incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment,
and supplies, such as temporary scaffolding, brought to the construction site and removed at or before
the completion of the infrastructure project.Nor does a Buy America preference apply to equipment and
furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within
the finished infrastructure project but are not an integral part of the structure or permanently affixed to
the infrastructure project.
Waivers:
When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements.
Information on the process for requesting a waiver from these requirements is on the website below.
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When the Federal agency has made a determination that one of the following exceptions applies, the
awarding official may waive the application of the domestic content procurement preference in any case
in which the agency determines that:
applying the domestic content procurement preference would be inconsistent with the public
interest;
the types of iron, steel, manufactured products, or construction materials are not produced in the
United States in sufficient and reasonably available quantities or of a satisfactory quality; or
the inclusion of iron,steel,manufactured products,or construction materials produced in the United
States will increase the cost of the overall project by more than 25 percent.
A request to waive the application of the domestic content procurement preference must be in writing.
The agency will provide instructions on the format, contents, and supporting materials required for any
waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must
be reviewed by the Made in America Office.
There may be instances where an award qualifies, in whole or in part, for an existing waiver described at
"Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov.
The awarding Component may provide specific instructions to Recipients of awards from infrastructure
programs that are subject to the Build America, Buy America provisions. Recipients should refer to the
Notice of Funding Opportunity for further information on the Buy America preference and waiver
process.
Article XXXVIII- SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency
communication equipment and its related activities must comply with the SAFECOM Guidance for
Emergency Communication Grants,including provisions on technical standards that ensure and enhance
interoperable communications.
Article XXXIX-Terrorist Financing
Recipients must comply with E.O. 13224 and U.S.laws that prohibit transactions with,and the provisions
of resources and support to, individuals and organizations associated with terrorism. Recipients are
legally responsible to ensure compliance with the Order and laws.
Article XL - Trafficking Victims Protection Act of 2000 (TVPA)
Trafficking in Persons:
Recipients must comply with the requirements of the government-wide financial assistance award term
which implements Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified
as amended at 22 U.S.C. section 7104. The award term is located at 2 C.F.R. section 175.15,the full text
of which is incorporated here by reference.
Article XLI - Universal Identifier and System of Award Management
Requirements for System for Award Management and Unique Entity Identifier Recipients are required
to comply with the requirements set forth in the government-wide financial assistance award term
regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.
Part 25, Appendix A,the full text of which is incorporated here by reference.
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EXHIBIT F, HSGP FEDERAL AWARD ARTICLES (coNT.)
Article XLII - USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by
Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT
Act),which amends 18 U.S.C. sections 175-175c.
Article XLIII -Use of DHS Seal,Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or
reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast
Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.
Article XLIV-Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at
10 U.S.0 section 2409,41 U.S.C. section 4712,and 10 U.S.C. section 2324,41 U.S.C. sections 4304 and
4310.
Article XLV-Environmental Planning and Historic Preservation (EHP) Review
DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation
(EHP) review are subject to the FEMA EHP review process. This review does not address all federal,
state, and local requirements. Acceptance of federal funding requires the recipient to comply with all
federal, state and local laws.
DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects
funded by DHS/ FEMA grant funds, through its EHP review process, as mandated by: the National
Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood
Insurance Program regulations; and any other applicable laws and executive orders. General guidance
for FEMA's EHP process is available on the DHS/FEMA Website. Specific applicant guidance on how
to submit information for EHP review depends on the individual grant program and applicants should
contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their
specific grant program. The EHP review process must be completed before funds are released to carry
out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to
noncompliance with EHP laws,executive orders,regulations,and policies.
If ground disturbing activities occur during construction, applicant will monitor ground disturbance,and
if any potential archaeological resources are discovered the applicant will immediately cease work in that
area and notify the pass-through entity, if applicable, and DHS/FEMA.
Article XLVI -Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon
recipients and flow down to sub-recipients as a matter of law, regulation, or executive order. If the
requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application
to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and
Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant
documents is not intended to change, alter, amend, or impose additional liability or responsibility upon
the Tribe where it does not already exist.
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Article XLVII - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been
made, including changes to period of performance or terms and conditions, recipients will be notified of
the changes in writing. Once notification has been made, any subsequent request for funds will indicate
recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at(866) 927-
5646 or via e-mail to: ASK-GMD@afema.dhs.gov if you have any questions.
Article XLVIII - Disposition of Equipment Acquired Under the Federal Award
For purposes of original or replacement equipment acquired under this award by a non-state recipient or
non-state sub- recipients, when that equipment is no longer needed for the original project or program or
for other activities currently or previously supported by a federal awarding agency, you must request
instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section
200.313. State recipients and state sub-recipients must follow the disposition requirements in accordance
with state laws and procedures.
Article XLIX- Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award, you must request prior written
approval from FEMA where required by 2 C.F.R. section 200.308.
For purposes of non-construction projects, FEMA is utilizing its discretion to impose an additional
restriction under 2 C.F.R. section 200.308(f)regarding the transfer of funds among direct cost categories,
programs, functions,or activities. Therefore, for awards with an approved budget where the federal share
is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds
among direct cost categories, programs, functions, or activities without prior written approval from
FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent(10%)
of the total budget FEMA last approved.
For purposes of awards that support both construction and non-construction work, FEMA is utilizing its
discretion under 2
C.F.R. section 200.308(h)(5)to require the recipient to obtain prior written approval from FEMA before
making any fund or budget transfers between the two types of work.
You must report any deviations from your FEMA approved budget in the first Federal Financial Report
(SF-425)you submit following any budget deviation,regardless of whether the budget deviation requires
prior written approval.
Article L - Indirect Cost Rate
2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the
federal award. If applicable,the indirect cost rate for this award is stated in the budget documents or other
materials approved by FEMA and included in the award file.
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Houstan Aragon
From: Houstan Aragon
Sent: Monday, December 29, 2025 2:03 PM
To: Nicole Cantrell
Cc: Rusty Williams; Esther Gesick
Subject: RE: Grant Agreement Amendment #1
As a matter of fact- looking deeper into the records we have on file: 2021 and 2022 are fully complete,then we
have the application in 2023 to establish the HSGP Fiscal Agent for the NEAHR (approved 5/1/23),then another
application for 2024 Grant Funds (approved 6/3/24).
So, it appears that we are missing records for the 2023 and 2024 Intergovernmental Agreement Grant Agreements
with the State.
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
x GOO
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
From: Houstan Aragon
Sent: Monday, December 29, 2025 1:31 PM
To: Nicole Cantrell <neahrhscoordinator@gmail.com>
Cc: Rusty Williams<rwilliams@weld.gov>; Esther Gesick<egesick@weld.gov>
Subject: Grant Agreement Amendment#1
Importance: High
Good afternoon, Nicole,
I have received the attached Grant Agreement Amendment that is scheduled for the Board's approval on
Wednesday, December 31, 2025. In order to facilitate the signature by the Chair, can you please confirm if this will
be an electronic signature executed via DocuSign or Adobe E-Sign, or via wet signature?
Also, in doing some research it appears that we have the original application that was approved on May 1, 2023,
(2023-1214); however, we do not have the original contract that went into effect on September 11, 2023,
(23SHS24NER) on record. Do you have a copy of it so that we can get it added to our records?
1
Kindly,
WYcO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
0X 000
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IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From: Onbase
Sent: Monday, January 5, 2026 3:26 PM
To: CM-ClerktoBoard; Rusty Williams; cpattelli@weld.gov; CM-Accounting-DeptHead
Subject: Fast Tracked Contract ID (10226)
Contract# 10226 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: COLORADO DEPARTMENT OF PUBLIC SAFETY Contract Name: 2023 HOMELAND SECURITY GRANT
AGREEMENT Contract Amount: $533,208.00 Contract ID: 10226 Contract Lead: RWILLIAMS
Department:ACCOUNTING
Review Date: 6/30/2026
Renewable Contract: NO
Renew Date:
Expiration Date:8/31/2026
Tyler Ref#:
Thank-you
Hello