HomeMy WebLinkAbout20253591 Resolution
Approve Amendment #1 to 2023 Intergovernmental Agreement for Homeland
Security Grant Program as Fiscal Agent for Northeast Colorado All-Hazards Region
and Authorize Chair to Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #1 to the 2023
Intergovernmental Agreement for the Homeland Security Grant Program as the Fiscal
Agent for the Northeast Colorado All-Hazards Region between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Finance, and the Colorado Department of Public Safety,
Division of Homeland Security and Emergency Management, commencing upon full
execution of signatures, and ending August 31, 2026, with further terms and conditions
being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Amendment #1 to the 2023 Intergovernmental Agreement for the
Homeland Security Grant Program as the Fiscal Agent for the Northeast Colorado
All-Hazards Region between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Finance,
and the Colorado Department of Public Safety, Division of Homeland Security and
Emergency Management, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
cc FL(So/LD), of - (RR) 2025-3591
C,Z\a� EM0020
FI0082
Amendment #1 to 2023 Intergovernmental Agreement for Homeland Security Grant
Program as Fiscal Agent for Northeast Colorado All-Hazards Region
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 31st day of December, A.D., 2025:
Perry L. Buck, Chair: Aye rr+■�-�
Scott K. James, Pro-Tern: Excused • \ I ••
Jason S. Maxey: Aye fi
Lynette Peppler: Aye I
Kevin D. Ross: Excused %
Approved as to Form: , ®U �#'
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-3591
EM0020
FI0082
COrTIVaC7RIN4 (0Z15
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: 2023 Homeland Security Grant-Amendment
DEPARTMENT: Accounting DATE: 12/22/2025
PERSON REQUESTING: Rusty Williams
Brief description of the problem/issue:
The active 2023 Homeland Security Grant(HSG)had a required amendment from a hold originally placed by
FEMA on $4,145 of the total regional funding. DHSEM submitted required paperwork to FEMA and the hold
was rescinded.
The amended grant paperwork requires the signature of the Region's authorized Fiscal Agent- Weld County.
What options exist for the Board?
Consequences: None. This signature is required for grant purposes.
Impacts:
Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years): No costs, all grant costs incurred
are reimbursed to Weld County.
Recommendation: Staff recommends placing the contract amendment on the agenda at an upcoming BOCC
meeting for approval.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck lu (L
Scott K. James
Jason S. Maxey S S/UJ
Lynette Peppier
Kevin D. Ross l u
2025-3591
t Z /31 E M OUZO
100S2
State of Colorado Grant Agreement Modification
Grant Agreement Amendment #1
State Agency Amendment Agreement Number
Department of Public Safety, Division of Homeland 1
Security and Emergency Management Agreement Performance Beginning Date
Grantee September 11, 2023
Board of County Commissioners of Weld County Current Agreement Expiration Date
Grantee UEI August 31, 2026
MKKXT9U9MTV5 Current Agreement Maximum Amount
Original Agreement Number $533,208.00
23SHS24NER Current Agreement Match Amount
$0.00
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Agreement:
r
1. Exhibit A, Statement of Work.
2. Exhibit B, Budget.
3. Exhibit C, Sample Option Letter.
4. Exhibit D, Federal Provisions.
5. Exhibit E, PII Certification
6. Exhibit F, HSGP Federal Articles
In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment,
such conflict or inconsistency shall be resolved by reference to the documents in the following order
of priority:
1. Exhibit D, Federal Provisions
2. Exhibit F, HSGP Federal Articles
3. Colorado Special Provisions in §18 of the main body of this Agreement.
4. The provisions of the other sections of the main body of this Agreement.
5. Exhibit A, Statement of Work.
6. Exhibit E, PII Certification
7. Exhibit B, Budget.
8. Exhibit C, Sample Option Letter.
SHSP 2023 Version 12.2024
Encumbrance # 23SHS24NER Page 1 Amendment # 1
The Parties hereto have executed this agreement
Each person signing this Amendment represents and warrants that the signer is duly
authorized to execute this Amendment and to bind the Party authorizing such signature.
Grantee STATE OF COLORADO
Board of County Commissioners of Weld County Jared S. Polis, Governor
Department of Public Safety, Division of
Homeland Security and Emergency Management
Stan Hilkey, Executive Director
Michael Digitally signed by
Michael Haney
11 -7,01./71- , � Haney Date 29-07' 0'
.29
09:46:49-07'00'
By: Per uck, Chair, Weld County Board of By: Kevin R. Klein, Director, DHSEM
Commissioners or DHSEM Director Delegate
Date: DEC 3 1 2025 Date: 1.29.2026
In accordance with §24-30-202, C.R.S., this Agreement is
not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
Janelle Digitally signed by Janelle
Donley
D o n I e Date: 2026.01.29
Y 15:46:29-07'00'
By: Colorado Department of Public Safety
Or State Controller Delegate
Amendment Effective Date: 1.29.26
SHSP 2023 Version 12.2024
Encumbrance # 23SHS24NER Page 2 Amendment # 1
ZUZS-359
1. Parties
This Amendment (the "Amendment") to the Original Agreement shown on the Signature and
Cover Page for this Amendment (The "Agreement") is entered into by and between the Grantee,
and the State.
2. Terminology
Except as specifically modified by the Amendment, all terms used in this Amendment shown on
the Signature and Cover Page for this Amendment (the "Agreement") is entered into by and
between the Grantee, and the State
3. Amendment Effective Date and Term
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall have
no obligation to pay Grantee for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this
Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Agreement contained herein shall commence on the Amendment Effective Date shown on
the Signature and Cover Page for this Amendment and shall terminate on the expiration
date of the Agreement.
4. Purpose
This Amendment's purpose is to add and incorporate to this agreement a replacement of Exhibit
B, Budget, as FEMA rescinded the HOLD previously applied to this agreement outlined in the
exhibit. Amendment EMW-2023-SS-00050-A05 dated March 5, 2024 fully reinstates the award
to the subrecipient for meeting the requirements of the hold. Subrecipient is clear to proceed
with entering into any agreement with vendors, obligating, expending, or requesting
reimbursements for the items previously on hold by the Federal Emergency Management
Agency (FEMA) as outlined in the budget tables of Exhibit B-1, Budget.
SHSP 2023 Version 12.2024
Encumbrance # 23SHS24NER Page 2 Amendment # 1
5. Modification
The Agreement and all prior amendments thereto, if any, are modified as follows:
A. The following exhibit is added and incorporated to this agreement to replace the exhibit of
the Original Agreement.
i. The Exhibit B-1, Budget.
6. Limits of Effect and Order of Precedence
This Amendment is incorporated by reference into the Agreement, and the Agreement and all
prior amendments or other modifications to the Agreement, if any, remain in full force and
effect except as specifically modified in this Amendment Except for the Special Provisions
contained in the Agreement, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the
Agreement or any prior modification to the Agreement, the provisions of this Amendment shall
in all respects supersede, govern, and control. The provisions of this Amendment shall only
supersede, govern, and control over the Special Provisions contained in the Agreement to the
extend that this Amendment specifically modifies those Special Provisions.
SHSP 2023 Version 12.2024
Encumbrance # 23SHS24NER Page 3 Amendment # 1
Exhibit B-1, Budget
Budget:
The following Budget Table is a Total Project Budget Summary which includes National Priority Area
project amounts.
POETE Category Federal Share
Organization $ 203,133.00
Equipment $ 260,395.39
Training $ 28,019.61
Exercise $ 15,000.00
Project Activity Subtotal $ 506,548.00
Management &Admin $ 26,660.00
Total Award Amount $ 533,208.00
Detailed amounts for the National Priority Area project amounts are outlined as follows:
National Priorities Federal Share
Combating Domestic Violence Extremism $ 45,095.85
Community Prep and Resilience $ 14,070.00
Elections Security $ 16,000.00
Total National Priorities Amount $ 75,165.85
HOLDS rescinded by FEMA:
National Priorities Federal Share
Community Preparedness and Resilience $ 4,145.00
SHSP 2023 Version 12.2024
Encumbrance # 23SHS24NER Page 4 Amendment # 1
Contract Form
Entity Information
Entity Name* Entity ID* New Entity?To add a vendor in
COLORADO DEPARTMENT OF @00032914 Banner, please email vendor
PUBLIC SAFTEY data to vbanner@weld.gov.
Suppliers will begin pulling
from Workday on 1 /5/2026.
Contract Name* Contract ID Parent Contract ID
2023 HOMELAND SECURITY GRANT AMENDMENT 10215 20231 214
Contract Status Contract Lead* Requires Board Approval
CTB REVIEW RWILLIAMS YES
Contract Lead Email Department Project #
rwilliams@weld.gov;cpatt
elli@weld.gov
Contract Description*
THE ACTIVE 2023 HOMELAND SECURITY GRANT (HSG) HAD A REQUIRED AMENDMENT FROM A HOLD ORIGINALLY
PLACED BY FEMA ON 54,145 OF THE TOTAL REGIONAL FUNDING. DHSEM SUBMITTED REQUIRED PAPERWORK TO
FEMA AND THE HOLD WAS RESCINDED.
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
AMENDMENT ACCOUNTING Date* 12/27/2025
12/31 /2025
Amount* Department Email
$4,145.00 CM- Will a work session with BOCC be required?*
Accounting@weld.gov NO
Renewable*
NO Department Head Email Does Contract require Purchasing Dept. to be
CM-Accounting- included?
Automatic Renewal DeptHead@weld.gov
Grant
County Attorney
IGA GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
12 31 ,2026
Termination Notice Period Expiration Date*
Committed Delivery Date 1 2/31 /2026
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
RUSTY WILLIAMS RUSTY WILLIAMS BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/29'2025 12/29/2025 12/29;2025
Final Approval
BOCC Approved Tyler Ref#
AG123125
BOCC Signed Date
Originator
BOCC Agenda Date RWILLIAMS
12/31 /2025
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