HomeMy WebLinkAbout20061426 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 24, 2006
TAPE #2006-20
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, May 24, 2006, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner David E. Long, Pro-Tem
Commissioner William H. Jerke - EXCUSED
Commissioner Robert D. Masden
Commissioner Glenn Vaad
Also present:
Assistant County Attorney, Cyndy Giauque
Acting Clerk to the Board, Jenny Luna
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of May 22,2006,as printed. Commissioner Long seconded the motion,and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Long moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
PROCLAMATIONS:
RELAY FOR LIFE WEEK: Chair Geile read the certificate into the record, proclaiming the week of
May 28, 2006 as Relay for Life Week.
MEMORIAL DAY-MAY 29,2006: Chair Geile read the certificate into the record, proclaiming Memorial Day
as a day to honor those who have died while serving our country. He stated one certificate will be presented
to Sunset Memorial Gardens, and one certificate will be presented to Linn Grove Cemetery.
PRESENTATIONS:
RECOGNITION OF SERVICES, DEPARTMENT OF FINANCE AND ADMINISTRATION - CAROL
HARDING: Chair Geile read the certificate into the record, recognizing Carol Harding for 30 years of service
with the Department of Finance and Administration. Mr.Warden stated during her tenure at Weld County,
2006-1426
BC0016
c'76, �� -a C'
Ms. Harding has trained and straightened out 28 Commissioners, she has served under the direction of
three Finance directors, and has completed a majority of the work for 29 annual budgets. He stated
Ms. Harding has been his right-hand person, and has always worked behind the scenes, including the
implementation of word processing programs into various offices. He further stated Ms. Harding leaves a
lot of legacies, and she is responsible for the implementation of the Weld County Code, the electronic
Minutes system, and the Board's electronic packets. Mr. Warden stated Ms. Harding has helped to
streamline the Board of Equalization process, and to organize the Clerk to the Board office. He stated Ms.
Harding used to manage the Print Shop, among other various programs that did not have a specific
department of their own. He further stated Ms. Harding has also served on the Retirement Board,the Sick
Leave Bank,and the Safety and Wellness Committee. Mr.Warden stated Ms. Harding has always worked
independently, and the quality of her work has always been above average. He stated he will miss her
working full-time; however, she has put together a great succession plan, and he looks forward to
Ms. Harding working on a part-time basis to help with the annual budget and other office tasks. Chair Geile
expressed his appreciation to Ms. Harding for her solid work ethic. Ms. Harding expressed her appreciation
to Mr.Warden for the work challenges he has presented, and stated it has been a very rewarding career
to work for Mr.Warden. Commissioner Vaad stated he sought out Ms. Harding for guidance since she was
the most knowledgeable about the office, and she has handled her position with grace and humility. He
further stated she has shown great concern and care for her staff, and her work ethic reflects positively on
Weld County. Commissioner Masden stated he has enjoyed working with Ms. Harding, and commended
her for her willingness to work effectively with so many different personalities. He further stated Ms. Harding
has enhanced the image of Mr. Warden through her dedicated work, and expressed his appreciation to
Ms. Harding for her professionalism. He stated he enjoys working with the staff of the Clerk to the Board
office, and the office is very professional. Commissioner Long stated Ms. Harding has completed all her
tasks with competency, kindness, and professionalism. He further stated Ms. Harding has modeled her
professionalism on a daily basis and has trained her staff in the same manner;therefore,a great foundation
has been created. Chair Geile encouraged Ms. Harding to move on with her retirement and enjoy the plans
set ahead for the future. He further stated he has confidence that the information provided to the
Commissioners is accurate and complete.
COMMISSIONER COORDINATOR REPORTS There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $639,558.09
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Vaad
seconded the motion, which carried unanimously.
BIDS:
PRESENT TIRE REMOVAL/RECYCLING/DIPOSAL BID - DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT: Pat Persichino, Director of General Services, read the names of the four vendors who
submitted a bid into the record. Said bid will be considered for approval on June 14, 2006.
APPROVE ELECTRONIC LOCKS-BADGES BID - DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT(CON'T FROM 05/17/06): Mr. Persichino stated staff recommends acceptance of the low
bid from Ottem Electronics, Inc., in the amount of$10,149.00, plus an additional amount of$1,168.00 for
the printed cards. Chair Geile commented the Board made the decision to move ahead with the bid in a
work session due to the fact that the costs associated with the installation of the system will be reimbursed
by Homeland Security grant funds. He further stated the County will most likely use this type of a system
Minutes, May 24, 2006 2006-1426
Page 2 BC0016
in the future for all County buildings. Commissioner Vaad moved to approve said bid, based upon staffs
recommendation. Seconded by Commissioner Long, the motion carried unanimously.
APPROVE BELLY DUMP TRAILERS BID-DEPARTMENTOF PUBLIC WORKS: Mr. Persichino stated
staff recommends acceptance of the low bid from Transwest Trailers, for a total cost of$540,660.00.
Commissioner Long moved to approve said bid, based upon staffs recommendation. Seconded by
Commissioner Vaad, the motion carried unanimously.
APPROVE TANDEM TRUCK TRACTORS BID- DEPARTMENT OF PUBLIC WORKS: Mr. Persichino
stated staff recommends acceptance of the low bid from Transwest Trucks, in the amount of
$1,460,000.00. He further stated all tractors will be equipped with Mercedes engines and 122-inch cabs
at no extra cost. Tom Premozich,Colorado Mack Sales and Service, stated his company did not have the
low bid; however, he had concerns with the bid process. He stated a special note was placed on
speculations,stating an upcharge of$5,000.00 per unit could occur,based on the availability of a Mercedes
engine. He stated the trucks provided by Transwest Trucks are 1,200 pounds heavier per unit,and payload
capacity is essential within the industry. He further stated the trucks supplied by Colorado Mack Sales and
Service include a 487-horsepower engine, which would allow the County to conduct business more
efficiently. Mr. Premozich stated the transmission of the truck is also rated heavier, which gives a longer
life, and creates more efficiency within the fleet. He stated tilt steering wheels are included, and air gates
are used on belly dumps to provide quicker and more efficient operation. He further stated the Mack product
historically has the highest resale value, and he believes the differences of the product make the Mack
product a better value to the County. In response to the comments provided by Mr. Premozich, Mr.
Persichino stated he has received assurances from Transwest Trucks that the engines required will be
provided. In response to ChairGeile, Mr. Persichino stated the truck selection met the minimum standards
as developed by the Department of Public Works. He stated the difference in cost between the two vehicles
is$2,540.32 per vehicle. He further stated equipment has been purchased from Mack in the past; however,
the vendor recommended meets the required specifications, and has successfully addressed the engine
issue. In response to Commissioner Vaad, Mr. Persichino stated Transwest Trucks originally stated that
an upcharge would occur if there were not enough Mercedes engines. He stated a Caterpillar engine would
be placed in the truck, and an upcharge of$3,000.00 would have been charged to the County. He further
stated Transwest Trucks has given the assurance that an upcharge will not occur, and the delivery dates
for the trucks will be between September 25, through October 25, 2006, and the Mack trucks stated a
delivery date of December 31,2006. In response to Commissioner Vaad, Mr. Persichino stated he was not
previously presented with the information provided today by the Mack representative. Frank Hempen,Jr.,
Director of Public Works, stated staff formulated the minimum requirements needed for the trucks,and the
low bid meets the minimum requirements,and has a quicker delivery date. Mr. Primozich stated Colorado
Mack Sales and Service could supply five tractors in August, 2006; two tractors in September, 2006; five
tractors in October,2006;and the remaining eight tractors in November,2006. He further stated the Mack
tractor will double the savings of one year's operation due to a reduction in man hours and material cost.
Mr. Hempen stated staff stands with the recommendation of the low bid from Transwest Trucks.
Commissioner Vaad moved to approve said bid, based upon staff's recommendation. Seconded by
Commissioner Masden, the motion carried unanimously.
APPROVE ATV'S-MULES-TRAILERS BID-SHERIFF'S OFFICE: Mr. Persichino stated staff recommends
approval of the low bid from Turf and Trailer Equipment for two Mules, at a cost of$7,442.00 per unit, for
a total cost of$14,884.00. He further stated staff recommends the low bid from Twin Peaks Power Sports
for two ATV's and two trailers, for a total cost of$20,795.56. He stated funds will be provided through a
Homeland Security Grant, and the grant total will be$35,679.56. Commissioner Vaad moved to approve
said bid, based upon staffs recommendation. Seconded by Commissioner Long, the motion carried
unanimously.
Minutes, May 24, 2006 2006-1426
Page 3 BC0016
NEW BUSINESS:
CONSIDER INTERGOVERNMENTAL CONTRACT FOR IMPAIRED DRIVING PREVENTION AND
AUTHORIZE CHAIR TO SIGN: Ken Poncelow,Sheriffs Office,stated a Breath Alcohol Testing vehicle will
be purchased through grant funds to provide sobriety checkpoints and saturation patrols. He stated the
State will provide funds in the amount of$137,160.00, and the County will provide a match of$24,670.00.
He stated the State may contribute more funds after the bid process is completed. In response to
Commissioner Vaad, Mr. Poncelow stated the vehicle is large, and resembles a motorhome, and will be
utilized to complete roadside sobriety tests and the associated paperwork at a checkpoint location. He
stated a drunk driver can be processed and released on scene or sent to detox. Responding further to
Commissioner Vaad, Mr. Poncelow stated a majority of the officers are certified to provide toxicology tests.
He further stated the vehicle will be shared with Larimer and Morgan Counties.Commissioner Vaad moved
to approve said contract and authorize the Chair to sign. Seconded by Commissioner Masden,the motion
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:45 a.m.
dos.r` BOARD OF COUNTY COMMISSIONERS
t r 4% WELD CO COLORADO
ATTEST: lira,.�' r �..m, —
1 iii I g:V al M. . eile, Chair
Weld County Clerk to the Boa t, 41
,� ` --/ David E. Long, Pro-Tem
BY: �-j`"-� Z-It 2a_% Fv 1
Dep Clerk.tb the oard EXCUSED
Robert D. Mas n
Aubl e.2.4,4\
Glenn Vaad
Minutes, May 24, 2006 2006-1426
Page 4 BC0016
Hello