HomeMy WebLinkAbout20062609.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR HEAD START MEALS AND
AUTHORIZE CHAIR TO SIGN - ST. VRAIN VALLEY SCHOOL DISTRICT RE-1J
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Head Start Meals between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and the St. Vrain Valley School District RE-1J, commencing
September 26, 2006, and ending September 26, 2007,with further terms and conditions being as
stated in said agreement, and
WHEREAS, after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Head Start Meals between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Family Educational Network of Weld
County, and the St. Vrain Valley School District RE-1J be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 18th day of September, A.D., 2006.
BOARD OF COUNTY COMMISSIONERS
4 \ WELD CO ,NTY, COLORADO
1 . . .,�
ATTEST: / , 72
. J. Chair
Weld County Clerk to the ,- , -1
(kn.k \- r.sy
I `v ter' David E. Long, Pro-Tem
BY: -�f - _
Dep y Clerk t the oard 'may V h .1
Wi m H. Jerke
AP ED AS T
Robert D. Mas en
my Att ney EXCUSED
Glenn Vaad
Date of signature: 4'ZL1D(1'
2006-2609
Ca�� HR0077
(20 I
MEMORANDUM
oftittDATE: September 6, 2006
OTO: Board of County CommissionersWin�P�•
FROM: Walt Speckman, Executive Director \al
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
St. Vrain Valley School District RE-1J
Enclosed for Board approval is a Purchase of Services Agreement between the Family
Educational Network and Weld County School District RE-1J.
The School District will provide the following:
. Breakfast and milk for approximately thirty children at a cost of$1.27 per child, Tuesday
through Friday
. Snacks for approximately thirty children at a cost of$.63 per child, Tuesday through
Friday.
. Lunches and milk for approximately thirty children at a cost of$2.30 per child, Tuesday
through Friday.
. The School District will provide lunches and milk at a cost of two dollars and fifty cents
($2.50) per adult, breakfast and snack per adult are the same cost as for children.
FENWC agrees to pay the School District for all meals served to Head Start children and staff.
The term of this Agreement is from September 26,2006 through September 26, 2007.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
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2006-2609
PURCHASE OF SERVICES
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THIS AGREEMENT, made and entered into this /6 day of September 2006, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County,on behalf of the Weld County Division of Human Resources'Family
Educational Network of Weld, County hereinafter referred to as "FENWC" and St. Vrain Valley
School District RE-1J, hereinafter referred to as "School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and
performed, the School District hereby agrees to provide FENWC the following described services
based upon the following terms and conditions:
1. The School District will provide lunches and milk for approximately thirty (30) children at a
cost of two dollars and thirty cents ($2.30)per child,Tuesday through Friday, and breakfast
for approximately fifteen (15) children at one dollar and twenty-seven cents ($1.27), and
snack for approximately fifteen (15)children at a rate of sixty-three ($.63)cents. Lunch will
include '/ cup fruit and '/2 cup vegetable to equal one (1) cup. Should a "plate waste study"
conducted by FENWC determine that an adjustment in portion is in order,fruit and vegetable
will be reduced to 1/3 cup each to equal 2/3 cup. Such reduction will carry a $.15 reduction
in cost for lunch.
The School District will provide lunches and milk at a cost of two dollars and fifty cents
($2.50) per adult, breakfast and snack per adult are the same cost as for children.
2. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number of
children lunches and the number of adult lunches needed. These lunches will be picked up
by FENWC between 10:30 a.m.- 11:15 a.m. FENWC shall notify the School District the day
before any holiday or vacation that meals will not be needed for those specified days.
Breakfasts are picked up at 8:00 a.m.
3. The School District will submit a bill for services to the Weld County Division of Human
Services, P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the month for services
provided during the preceding month. The School District agrees to provide information on
the cost of the quantity of lunches served to enable FENWC to comply with USDA
reimbursement requirements.
4. FENWC will apply directly to USDA for reimbursement for each child's meal by type (full
paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children and
staff. Such reimbursement will be made within three(3)weeks of the receipt of a statement
of such charges from the School District. The rate will be as described in item #1 above.
5. FENWC agrees to provide the containers necessary for food transportation,and proper food
storage equipment and further agrees to provide for all transportation of the food from the
School District to the FENWC Center.
6. The School District agrees to provide meals and snacks according to the USDA Food
Program Regulations 7 CFR 226.20 (as administered by the Colorado Department of Public
Health and Environment, Child and Adult Care Food Program [CDPHE-CACFP]) and the
CDPHE-CACFP Center Manual and the Creditable Food Guide.
a. The School District agrees to maintain and provide records as stated in the Food Service
Management Contract(see attachment) as required by CDPHE-CACFP.
b. The School District agrees to provide FENWC with copies of menu one month in
advance so that the FENWC dietitian can review the menu.
7. The School District will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu, portion sizes
of menu items and amounts of food used to prepare menu items. This is a
requirement at the preparation kitchen for all meals served.
b. Milk invoices. (Sent in monthly)to the Food Services Office).
8. FENWC will maintain a daily record of the number of meals served by type.
9. The term of this Agreement shall be from September 26,2006 through September 26,2007.
10. This Agreement may be amended at any time with the written mutual consent of both
parties.
11. The School District and FENWC mutually agree to accept that this Agreement may be
terminated by either party upon a thirty (30) day written notice being provided to the other
party, however, this Agreement will be terminated if Head Start or Colorado Preschool
Program funding is stopped.
12. ASSURANCES:
a. The School District agrees that it is an independent contractor and that its officers,
employees, and clients do not become employees of Weld County,and therefore are not
entitled to any employee benefits as Weld County employees, as a result of the
execution of this Agreement.
b. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries of damages caused by any negligent
acts or omissions of the School District or its employees,volunteers,or agents while
performing functions as described in this Agreement. The School District shall
indemnify, defend and hold harmless Weld County, the Board of County
Commissioners of Weld County, its officers and employees for any loss occasioned
as a result of the performance of this Agreement by its employees, volunteers,
clients and agents. The School District shall not be held liable for injuries or
damages caused by any negligent acts or omissions of Weld County, the board of
County Commissioners of Weld County, its employees, volunteers, or agents while
performing this Agreement. The School District shall provide Worker's
Compensation for all employees of the School District engaged in the performance
of this Agreement, as required by the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of County Commissioners, shall
provide adequate liability and Worker's Compensation Insurance for all its
employees, volunteers and agents engaged in the performance of this Agreement.
c. No officer, member,or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct of indirect in the approved
Agreement of the proceeds thereof.
d. The School District understands that monitoring and evaluation of the performance
of the Agreement shall be conducted by the Weld County Division of Human
Resources and the results provided to the Board of County Commissioners of Weld
County.
e. The School District and FENWC assure compliance with Title VI of the Civil Rights
Acts of 1986, and that no person shall on the grounds of race, creed, color, sex or
national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the approved Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties of their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not a party to this Agreement.
g. No portion of this Agreement shall deemed to created an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in
each succeeding year.
13. SEVERABILITY:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the validity
of the remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections, subsections,
paragraph, sentences, clauses, or phrases might be declared to be unconstitutional or
invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF ST.VRAIN VALLEY SCHOOL DISTRICT RE-1J
COMMISSI NERS
et-04-i
M. J. Geile, Chairperson Brent Craig, Director
SEP 1 8 2006 Food Services Department LLL//J
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WELD COUNTY CLERK COUN � .v �°®�
TO THE BOARD It „4%€44By: • =.uty CI- k to the Board \`
DIVISION OF HUMAN SERVICES
W r J. Speckman, Executive Director
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