HomeMy WebLinkAbout20061058.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 3.000, ASSISTANCE
PAYMENTS POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a revision to Section 3.000, Assistance
Payments Policies and Procedures for the Weld County Department of Social Services Operations
Manual, and
WHEREAS,after review, the Board deems it advisable to approve said revision,a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the revision to Section 3.000,Assistance
Payments Policies and Procedures for the Weld County Department of Social Services Operations
Manual, be, and hereby are, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 12th day of April, A.D., 2006.
BOARD OF COUNTY COMMISSIONERS
WELD CO , COLORADO
ATTEST: A '�,
. �. ♦ M. J , Chair
Weld County Clerk t f e y:a ,: a ^ oc
ch
David E. Long, Pro-Tem
•
eputy Clerk to
♦ 111 Willi H. Je ke
•
APP: o . q►, AS TO •dik16O)-
Robert
D. Masden
•• . t -''rney EXCUSED
Glenn Vaad
Date of signature:0$-
2006-1058
cc S SS0033
taisitesDEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, CO. 80632
' Website:www.co.weld.co.us
Administration and Public Assistance(970) 352-1551
WI
O Fax Number(970) 346-7691
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COLORADO
MEMORANDUM
TO: M.J. Geile, Chair Date: April 6, 2006
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services : {tit Lf
RE: Addition to Section 3.000,Assistance Payments Division
Policies and Procedures, Weld County Department of
Social Services Operations Manual
Enclosed for Board approval is an addition to Section 3.000, Assistance Payments Division
Policies and Procedures,Weld County Department of Social Services Operations Manual. This
addition was reviewed at the Board's Work Session held on April 3,2006.
The addition establishes an internal Forms Review Committee, its composition, and its purpose
within the Assistance Payments Division.
Section Citation Title of Section.
3.030—3.030.3 Forms Review Committee
If you have any questions,please telephone me at extension 6510.
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2006-1058
Assistance Payments Division Policies and Procedures
3.030 Forms Review Committee
The Forms Review Committee is an internal committee created by the Assistance
Payments Administrator. The Forms Review Committee purpose is as follows:
A. Review current forms to ensure federal, state and county rules and
regulations are being followed.
B. Ensure that all forms are easy to use and read for staff and clients. This
includes putting the forms on the computer for easy access and use.
C. Recommend the creation of any new form(s) or alteration of an existing
form(s) to ensure that A and B above are met.
D. Recommend the deletion of any information on form(s) or a form itself to
ensure that A and B above are met.
3.030.1 Forms Review Committee Composition
A. The Assistance Payments Administrator will appoint a chair person to lead
the committee from one of the eligibility determination units.
B. It is recommended that at minimum, one or two members from each
eligibility determination unit be represented on this committee.
C. If necessary, an investigation worker will be asked to attend the meeting
for input.
C. If necessary,other Divisions outside of the Assistance Payments Division
will be asked to attend the committee meetings for input if the forms affect
other Divisions.
3.030.2 Types of Forms Reviewed
A. All county developed forms for any eligibility program within the
Assistance Payments Division.
B. All state and federal forms for any eligibility programs within the
Assistance Payments Division. This committee cannot change any state or
federal forms without the express written consent from the state or federal
government. These forms will only be reviewed to ensure they are current.
Assistance Payments Division Policies and Procedures
3.030.21 Recommendations and Decision Authority for County Forms
A. The Forms Review Committee reviews and makes recommendations for
adding, deleting or altercating of language on the forms or the entire form
itself.
B. If a consensus on recommendations is not reached by the Forms Review
Committee, the Assistance Payment Administrator will make the final
decision.
C. After consensus is reached, any new, deleted, or altered form(s) will be
presented to the management staff for approval, denial or additional work
at the next management meeting. The only criteria for denial or additional
work to be done by the Forms Review Committee by management are as
follows:
1. Conflicts with any federal, state and/or county rule or regulation.
2. Could prevent the Department from winning a hearing.
3.030.3 Forms Maintenance and Usage
A No new, altered or deleted eligibility form will be approved for use by the
Assistance Payments Division unless it has been approved by this
committee.
B. By January 1, 2007, there will be a master file of all eligibility forms used
by Assistance Payments.
C. To the extent feasible, forms will be put in a word document on the
computer for more efficient and effective usage. All hard copies of these
forms will be used. Once on a word document and all hard copies have
been deleted, staff will be required to use the word document on the
computer.
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