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Home My WebLink About20061972 RESOLUTION RE: APPROVE AMENDMENT TO BYLAWS FOR FAIR BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board of County Commissioners has been presented with an amendment to the Bylaws for the Weld County Fair Board,that amendment being the modification of the fourth paragraph under"Officers" in Article IV, Paragraph A to state, "The Treasurer shall keep a record of all monies, see that all bills are paid and monies owed collected, present an annual financial report to the Fair Board and the Commissioners, and have the financial statement audited each year by county auditors. The Treasurer shall be on the signature card for the checking and Money Market accounts for the Fair, along with the President, Vice-president, and Secretary. At the discretion of the Fair Board, the Extension Director of the Weld County Extension Office may also be included on the bank signature cards in order to be one of the two signers of checks. Two authorized signatures shall be required on each check written. The Accountant of the Weld County Extension Office shall be granted administrative access to the accounts of the Fair for the purpose of transferring money, reconciling accounts, and other necessary functions of that position.", and WHEREAS, after review, the Board deems it advisable to approve said amendment, and NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the amendment to the Bylaws for the Fair Board which is detailed above, be, and hereby is, approved. 2006-1972 EX0003 RE: AMENDMENT TO FAIR BOARD BYLAWS PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of July, A.D., 2006. IE1L. BOARD OF C UNTY COMMISSIONERS WELD CO COLORADO ATTEST: gel eile, C air Weld County Clerk to the Boa cie `l ( r David E. Long, Pro-Tern BY: 14 De ty 81:r to the Board EXCUSED Willis . Jerke AP DASTO • \\VO--- ert . Masden o t Attorney EXCUSED Glenn Wad Date of signature: 117Si 2006-1972 EX0003 WELD COUNTY FAIR BOARD BY-LAWS Article I NAME: The Board shall be called the"Weld County Fair Board"in conformance with the resolution creating the Board adopted by the Board of County Commissioners of Weld County,Colorado,on March 4, 1970, as modified by resolution dated March 6, 1974,and as may be modified or amended by future resolutions of the Board of County Commissioners. Article II OBJECTIVES: To assume leadership and conduct the operations of the Weld County Fair (hereinafter"the Fair"),as follows: * Be accountable to the Board of Commissioners of Weld County (hereinafter"the Commissioners"). * Set and implement policies related to the Fair. * Establish appropriate rules and regulations consistent with 4-H and FFA rules and regulations for the operation of the Fair. • Identify and secure all sources of revenue necessary to conduct the Fair and be accountable to such sources. * Authorize and sign all checks related to Fair activities. * Make arrangements for non-4-H and FFA events and other non- educational aspects of the Fair. * Conduct the Fair with the assistance of the Weld County Office of Colorado State University Cooperative Extension(hereinafter "Extension")according to the rules and regulations established by the Fair Board. Article III MEMBERS: The volunteer members of the Weld County Fair Board,appointed by the Commissioners,shall number twenty-one(21),shall serve without compensation and at the pleasure of the Commissioners and shall represent all of the geographic areas of Weld County. Of the twenty-one (21)Fair Board members,one(1)shall be a representative of a Weld County FFA Chapter and one(1)shall be a representative from the 4-H Youth Executive Council. A. Term: Each member shall be appointed to fill a three(3)year term, with durations staggered so that the terms of seven(7)members will come due for appointment or reappointment prior to the Fair BoardUs annual meeting in November of each year. Board members may serve no more than two(2)consecutive three-year terms. 2006-1972 WELD COUNTY FAIR BOARD BY-LAWS(continued) B. Vacancies:The Fair Board shall recommend to the Board of County Commissioners nominees for replacement of any vacancies which occur. A person appointed to fulfill an incomplete term of a Fair Board member shall be considered eligible to serve for two three(3)-year terms when the assumed term has been completed. C. Appointment:A committee of current Fair Board members selected by the President shall nominate responsible residents of Weld County to the Board of County Commissioners for appointment to the Fair Board. Nominations shall be delivered to the Board of County Commissioners on or before September 1s`of each year. Article IV OFFICERS: The four(4)elected officers shall include:President,Vice President, Secretary,and Treasurer. A. Duties:The President shall preside over all regularly scheduled and special meetings of the Fair Board. He/she may call special meetings of the Fair Board,upon twenty-four(24)hours notice to all members,at times he/she feels it is necessary in order to properly conduct the business of the Fair.The President,in cooperation with the Extension advisor,will establish the agendas for the monthly meetings. The Vice President shall act in place of the President in the absence of the President. He/she shall be responsible for coordinating all of the Fairfs committees,both standing and otherwise(except the nominating committee). He/she shall serve as an ex-officio member of said committees. The Secretary shall keep a record of all transactions of the Fair Board,including regular and special meetings,and see that they are properly recorded and distributed. The Secretary will also relay incoming communications to the Fair Board and complete outgoing correspondence as directed by the Fair Board. The Treasurer shall keep a record of all monies,tree that all bills Deleted:countersign an checks with the are paid and monies owed collected,present an annual financial President, report to the Fair Board and the Commissioners,and have the financial statement audited each year by county auditors. The Treasurer shall be on the signature card for the checking and Money Market accounts for the Fair,along with the President,Vice president,and Secretary. At the discretion of the Fair Board,the Extension Director of the Weld County Extension Office may also be included on the bank signature cards in order to be one of the two signers of checks. Two authorized signatures shall be required on each check written. The Accountant of the Weld County Extension Office shall be granted administrative access to the accounts of the Fair for the purpose of transferring money reconciling accounts,and other necessary functions of that position. WELD COUNTY FAIR BOARD BY-LAWS(continued) Executive Committee: The four(4)elected officers shall comprise an Executive Committee and shall have the authority to: (a)act upon any emergency situation that may require immediate action when it is impossible to assemble a quorum of the Fair Board;and(b)to process administrative matters for presentation to the Fair Board at its regular or special meetings. The immediate past-president may serve as an ex-officio member of the Executive Committee for one year after the end of his term as President,even if his/her term as a member of the Fair Board has ended. B. Terms:Terms for Fair Board officers are one year. C. Elections: A nominating committee of Fair Board members appointed by the President shall nominate a slate of officers by the September meeting. Officers shall be elected by the Board at the October meeting and installed at the annual meeting held in November of each year. Article V MEETINGS: Regular meetings of the Fair Board shall be held the first Monday of each month throughout the year. Members shall be notified of changes in meeting dates due to holidays and facilities scheduling conflicts. Special meetings may be scheduled by the President upon twenty-four(24)hours notice to all members. Article VI PARLIAMENTARY All meetings of the Fair Board shall be conducted according to RobertOs AUTHORITY: Rules of Order,Newly Revised. Article VII AMENDMENTS These by-laws may be altered,amended,or replaced in whole or in part OF BY-LAWS: by a two-thirds('/s)vote of the Fair Board membership present at any regular meeting when a quorum is present and upon approval by the Commissioners. Such alterations,amendments,or replacements must first be presented to the Fair Board membership at a regular meeting being at least thirty(30)days prior to the regular meeting when the vote is taken. Article VIII QUORUM: A quorum of the Fair Board shall consist of eleven(11)members. --{Deleted:Revised:September 12,2003 First reading: Fair Board meeting March 6,2006 Second reading and approval: Fair Board meeting April 3,2006 Approved by Weld County Commissioners: M:W PFRES\FAIRCCORD\FR-BOARD\COM TEE\BYIAWStB`MW S.W PO WELD COUNTY FAIR BOARD BY-LAWS Article I NAME: The Board shall be called the "Weld County Fair Board" in conformance with the resolution creating the Board adopted by the Board of County Commissioners of Weld County, Colorado, on March 4, 1970, as modified by resolution dated March 6, 1974, and as may be modified or amended by future resolutions of the Board of County Commissioners. Article II OBJECTIVES: To assume leadership and conduct the operations of the Weld County Fair (hereinafter"the Fair"), as follows: * Be accountable to the Board of Commissioners of Weld County (hereinafter"the Commissioners"). * Set and implement policies related to the Fair. * Establish appropriate rules and regulations consistent with 4-H and FFA rules and regulations for the operation of the Fair. * Identify and secure all sources of revenue necessary to conduct the Fair and be accountable to such sources. * Authorize and sign all checks related to Fair activities. * Make arrangements for non-4-H and FFA events and other non- educational aspects of the Fair. * Conduct the Fair with the assistance of the Weld County Office of Colorado State University Cooperative Extension (hereinafter "Extension") according to the rules and regulations established by the Fair Board. Article III MEMBERS: The volunteer members of the Weld County Fair Board, appointed by the Commissioners, shall number twenty-one (21), shall serve without compensation and at the pleasure of the Commissioners and shall represent all of the geographic areas of Weld County. Of the twenty-one (21) Fair Board members, one (1) shall be a representative of a Weld County FFA Chapter and one (1) shall be a representative from the 4-H Youth Executive Council. A. Term: Each member shall be appointed to fill a three (3)year term, with durations staggered so that the terms of seven(7) members will come due for appointment or reappointment prior to the Fair Boardfls annual meeting in November of each year. Board members may serve no more than two (2) consecutive three-year terms. WELD COUNTY FAIR BOARD BY-LAWS (continued) B. Vacancies: The Fair Board shall recommend to the Board of County Commissioners nominees for replacement of any vacancies which occur. A person appointed to fulfill an incomplete term of a Fair Board member shall be considered eligible to serve for two three (3)-year terms when the assumed term has been completed. C. Appointment: A committee of current Fair Board members selected by the President shall nominate responsible residents of Weld County to the Board of County Commissioners for appointment to the Fair Board. Nominations shall be delivered to the Board of County Commissioners on or before September Pt of each year. Article IV OFFICERS: The four (4) elected officers shall include: President, Vice President, Secretary, and Treasurer. A. Duties: The President shall preside over all regularly scheduled and special meetings of the Fair Board. He/she may call special meetings of the Fair Board, upon twenty-four (24) hours notice to all members, at times he/she feels it is necessary in order to properly conduct the business of the Fair. The President, in cooperation with the Extension advisor, will establish the agendas for the monthly meetings. The Vice President shall act in place of the President in the absence of the President. He/she shall be responsible for coordinating all of the Fairs committees, both standing and otherwise (except the nominating committee). He/she shall serve as an ex-officio member of said committees. The Secretary shall keep a record of all transactions of the Fair Board, including regular and special meetings, and see that they are properly recorded and distributed. The Secretary will also relay incoming communications to the Fair Board and complete outgoing correspondence as directed by the Fair Board. The Treasurer shall keep a record of all monies, see that all bills are paid and monies owed collected, present an annual financial report to the Fair Board and the Commissioners, and have the financial statement audited each year by county auditors. The Treasurer shall be on the signature card for the checking and Money Market accounts for the Fair, along with the President, Vice president, and Secretary. At the discretion of the Fair Board, the Extension Director of the Weld County Extension Office may also be included on the bank signature cards in order to be one of the two signers of checks. Two authorized signatures shall be required on each check written. The Accountant of the Weld County Extension Office shall be granted administrative access to the accounts of the Fair for the purpose of transferring money, reconciling accounts, and other necessary functions of that position. WELD COUNTY FAIR BOARD BY-LAWS (continued) Executive Committee: The four(4) elected officers shall comprise an Executive Committee and shall have the authority to: (a) act upon any emergency situation that may require immediate action when it is impossible to assemble a quorum of the Fair Board; and (b)to process administrative matters for presentation to the Fair Board at its regular or special meetings. The immediate past-president may serve as an ex-officio member of the Executive Committee for one year after the end of his term as President, even if his/her term as a member of the Fair Board has ended. B. Terms: Terms for Fair Board officers are one year. C. Elections: A nominating committee of Fair Board members appointed by the President shall nominate a slate of officers by the September meeting. Officers shall be elected by the Board at the October meeting and installed at the annual meeting held in November of each year. Article V MEETINGS: Regular meetings of the Fair Board shall be held the first Monday of each month throughout the year. Members shall be notified of changes in meeting dates due to holidays and facilities scheduling conflicts. Special meetings may be scheduled by the President upon twenty-four(24) hours notice to all members. Article VI PARLIAMENTARY All meetings of the Fair Board shall be conducted according to Robertlls AUTHORITY: Rules of Order,Newly Revised. Article VII AMENDMENTS These by-laws may be altered, amended, or replaced in whole or in part OF BY-LAWS: by a two-thirds (2/3) vote of the Fair Board membership present at any regular meeting when a quorum is present and upon approval by the Commissioners. Such alterations, amendments, or replacements must first be presented to the Fair Board membership at a regular meeting being at least thirty (30) days prior to the regular meeting when the vote is taken. Article VIII QUORUM: A quorum of the Fair Board shall consist of eleven(11) members. First reading: Fair Board meeting March 6, 2006 Second reading and approval: Fair Board meeting April 3, 2006 Approved by Weld County Commissioners: M:\WPFILES\FAIRCOORD\FR-BOARD\COMTTEE\BYLAWS\BYLAWS.WPD (if Page 1 of 1 Jennifer Luna From: Bruce Barker Sent: Wednesday, July 19, 2006 11:10 AM To: Esther Gesick; Jennifer Luna Subject: FW: Weld County Fair Board Bylaws Attachments: WCF BYLAWS revised.doc Please place on agenda for Monday, July 24, 2006. Thanks. Bruce. From: Michelle Langston Sent: Tuesday, July 11, 2006 12:01 PM To: Bruce Barker Cc: Rob Masden Subject: Weld County Fair Board Bylaws Good Morning Bruce, I don't know if you have a copy of the Weld County Fair Bylaws handy, so I thought I would email you a copy. Thank you, Michelle Langston 7/19/2006 Hello