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Home My WebLink About20061590.tiff RESOLUTION RE: APPROVE TWO NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR INTENSIVE FAMILY THERAPY PROGRAMS WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with two Notification of Financial Assistance Awards for Intensive Family Therapy Programs between the County of Weld, State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the Department of Social Services, and various providers, listed below, commencing June 1, 2006, and ending May 31, 2007, with further terms and conditions being as stated in said awards: 1. W. Troy Hause, Attorney at Law 2. Julie Box, LCSW WHEREAS,after review, the Board deems it advisable to approve said awards, copies of which are attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the two Notification of Financial Assistance Awards for Intensive Family Therapy Programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services,and various providers listed above, be,and hereby are,approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said awards. 2006-1590 SS0033 �'n ` s:s Oil/0'11 E' TWO NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR INTENSIVE FAMILY THERAPY PROGRAMS PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 14th day of June, A.D., 2006, nunc pro tunc June 1, 2006. ,,pOARD OF COUNTY COMMISSIONERS .„`WELD COUNTY ORADO ATTEST: ^ e, /i lam✓ M. ile, Chair Weld County Clerk to the Bo x°goavid . Long, Pro-Tern De ty Cler o the Board Willi H. Jerke Ah APP STO -)t\Sn — Robert D. Masden my Attorney Q,ft4 +kP ttp nnVaad 11 GI Date of signature: l 2006-1590 SS0033 0 DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 I Website:www.co.weld.co.us Administration and Public Assistance(970) 352-1551 Fax Number(970) 346-7691 111 p O • COLORADO MEMORANDUM TO: M.J. Geile, Chair Date: June 1,2006 Board of County Commissioners FR: Judy A. Griego, Director, Social Services f l RE: Notification of Financial Assistance Award ith arious Contractors— Intensive Family Therapy Programs Enclosed for your approval are Notification of Financial Assistance Awards with Various Contractors for Intensive Family Therapy Programs. The Department and the Families, Youth, and Children (FYC) Commission are recommending approval of these Awards. These Awards were reviewed at the Board's work session of May 24, 2006. The major provisions of these Awards are as follows: 1. The Award period is June 1, 2006 through May 31, 2007. 2. The source of funding is Core Services or Child Welfare Administration. 3. The Contractors will provide mediation and facilitation services under Intensive Family Therapy Programs for those families involved in the child welfare system. 4. The Contractors include: A. W. Troy Hause—Attorney at $185.00 hourly rate mediation Law $185.00 hourly rate court testimony B. Julie Box $100.00 hourly rate mediation $100.00 hourly rate court testimony If you have any questions,please telephone me. 2006-1590 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core) Funds Type of Action Contract Award No. X Initial Award FY06-CORE-62 Revision (RFP-FYC-06008; 06IFT03) Contract Award Period Name and Address of Contractor Beginning 06/01/2006 and W. Troy Hause-Attorney at Law Ending 05/31/2007 Mediation&Facilitation under Intensive Family Therapy 710 11 Avenue, Suite 205 Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Mediation services during the pendency of a Assistance Award is based upon your Request for D&N case. These stages may include placement, Proposal (RFP). The RFP specifies the scope of adjudication, disposition, permanency planning, services and conditions of award. Except where it custody, and termination of parental rights. is in conflict with this NOFAA in which case the Monthly capacity of six mediations per month.. NOFAA governs, the RFP upon which this award is based is an integral part of the action. Cost Per Unit of Service Special conditions Hourly Rate Per 1) Reimbursement for the Unit of Services will be Treatment Package $185.00 based on an hourly rate per household, per Court Testimony $185.00 therapist. 2) The designated rate will be paid for only direct face to face contact with the child and/or family as evidenced by client-signed verification form and as specified in the unit of cost computation. 3) Unit of service costs cannot exceed the designate rate and yearly cost per child and/or family. 4) Payment will only be remitted on cases open with, and referrals made by the Weld County Department of Social Services. 5) Requests for payment must be an original Enclosures: submitted to the Weld County Department of X Signed RFP: Exhibit A Social Services by the end of the 25th calendar day X Supplemental Narrative to RFP: Exhibit B following the end of the month of service. The X Recommendation(s) provider must submit requests for payment on _Conditions of Approval forms approved by Weld County Department of Social Services. 6) The Contractor will notify the Department of any change in staff at the time of the change. Approval Program ffici 1: By ✓ By lV y` � M.J. Gei e, Chair Judy . riego, irect Board of Weld County commissioners Weld unty Department of Social Services Date: JUN 14 Nib Date: 14) l G a?eg_/591 • INVITATION TO BID OFF SYSTEM BID 001-06(06005-06011 AND 006-00, A, B, & C) DATE: March 1, 2006 BID NO: RFP-FYC-06008 RETURN BID TO: Pat Persichino, Director of General Services 915 10'" Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-06008) for: Colorado Family Preservation Act— Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area—Emergency Assistance Program. Deadline: March 31, 2006, Friday, 10:00 a.m. The Families,Youth,and Children Commission,and advisory commission to Weld County Social Services, announces that competing applications will be accepted for approved providers pursuant to the Board of weld County Commissioners' authority under the Colorado Family Preservation Act (C.R.S. 26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act(C.R.S. 26-5.3-101). The Families,Youth,and Children Commission wishes to approve services targeted to run from June 1,2006,through May 31,2007,at specific rates for different types of service,the County will authorize approved providers and rates for services only. The Intensive Family Mediation and Facilitation program under the Intensive Family Therapy Program area must provide for therapeutic intervention through one or more qualified family therapists, typically with all family members, to improve family communication, function,and relationships. This program announcement consists of five parts, as follows: PART A..Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date: % aS (After receipt of Order) BID MUST BE SIG IN INK W. Troy Hause, Attorney at Law J VENDOR W. Troy Hause /3 , �� ALA D d (Name) Handwritten Signa By Authorized l Officer or Agent oit endor ADDRESS 710 11th Avenue, Ste. 205 TITLE Attorney at Law Greeley, CO 80631 DATE March 30, 2006 PHONE# (970) 351-6711 The above bid is subject to Terms and Conditions as attached hereto and incorporated. • Bid 002-05(RFP-FYC-06008) Attached A EMERGENCY ASSISTANCE PROGRAM 2006-2007 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2006-2007 • BID 002-05(06008) NAME OF AGENCY: W.Troy Hause,Attorney at Law ADDRESS: 710 11th Avenue,Suite 205,Greeley,Colorado 80631 TELEPHONE: (970)351-6711 CONTACT PERSON: W.Troy Hause TITLE: Attorney at Law • DESCRIPTION OF EMERGENCY ASSISTANCE PROGRAM CATEGORY:The Mediation/Facilitation Program must provide for solution-focused therapy through one or more qualified therapists,typically with all family members to resolve conflicts and disagreements within the family contributing to child maltreatment,running away,and to the behavior constituting status offenses. 12-Month approximate Project Dates 12-month contract with actual time lines of Start June 1,2006 Start End May 31,2007 End TITLE OF PROJECT: tensive Family Therapy Mediation/Facilitation Program /D . �FXXF `` u� o t3 �30 06 Name and Signature of person P0.par�rg meth/ Date l 1 _ JJ �� /30441 Name and Signature of Chief d isvazive cer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections 're included in this Proposal for Bid LA-141- Project Description 11/4-) -be _ Target/Eligibility Populations 1,L.,5-q- Types of services provided [CY-4 Measurable Outcomes I� a Service Objectives u-L T ef- Workload Standards /) Proof of Collaboration d /h Evidenced-based Outcomes Staff Qualifications G J f Unit of Service Rate Computation ] Billing Pi ocess p' 711 Program Capacity per Month L„`t1- Certificate of Insurance(malpractice insurance) Bid 002-05 (RFP-FYC-06005) Attached A Date of Meeting(s)with Social Services Division Supervisor: ) ` , A "C Comments by SSD Supervisor: , / I), c L L(i , s t�( . v A ! ' J Gi ( c ;_L -il L. 4 I ( ' C (l L.L ('i i i( .,L "-Ai k_ lL. ,t � 1JrL( , ,, � , `O ( . �� lkl • k .L v(t. l ( I1 1 ,lt �1 It t kK1 ,, tr.--t, L • 4/G 1 Lfi ; ; ,• ( t i i i1( t.i t deg (t Il L( \-( LA( A ,, k —:,,Ctii ;1 L\I! t4L (-I( 7i _ (( i_.: ( :i'c ; ix „ l i* r it . T i iiiip l i L/ A 4A 4 .( 61 ),(' i rim IL ( J i c. Ltd , , - j-/,-7) ( Y Name and Signature of SSD Supervisor Date Page 31 of 41 Program Category: Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area Bid Category Project Title: Mediation Services in Dependency and Neglect Cases Vendor: W. Troy Hause, Attorney at Law, 710 Eleventh Avenue, Suite 205 Greeley, Colorado 80631, telephone (970) 351-6711 I. PROJECT DESCRIPTION This project is to provide mediation services in Dependency and Neglect cases. Mediation can be utilized during the different stages of a Dependency and Neglect case,to cover various issues including placement,adjudication,disposition,permanencyplanning,custody(allocation ofparental rights and responsibilities), and in termination of parental rights. Mediation will provide a process whereby the identified parties in a Dependency and Neglect case will be brought together to discuss and attempt to resolve issues in the foregoing areas. The mediator will not be able to impose any type of agreement on the parties, but will attempt to assist the parties in coming to their own agreement. The Court has long experienced the realities in such cases that stipulated agreements are much more apt to be long standing and permanent, as well as, to be followed by the parties, in contrast to contested matters whereby the Court enters orders over the objection of a party or possibly all parties. Mediation can occur by all parties being present in the same room, or can be facilitated by separate rooms or even over the telephone. As stated above,there are a number of areas that can be addressed through mediation during the pendency of Dependency and Neglect case. Situations occur quite often that the family or the Department will not have an agreement as to temporary placement of a child, potentially with a friend or family member, or possibly even back into the home. Issues are many times raised at the time of adjudication,whereby it must be mediated on what type or scope of plea will be acceptable by the Department and by the parents, which many times may include the disposition or treatment plan that will be entered by the Court. Many parents come into this system not knowing what their rights are or their options and have a complete fear of the Department of Social Services. Mediation can assist in resolving some of those fears, provide understanding of the system and options to the parents. Even if an adjudication cannot be stipulated to by the parties,mediation can be most helpful in facilitating trial efficiencies for the adjudicatory trial. Given the fact that Weld County is a expedited permanency planning county, as well as, all judges strive for permanency of the children as soon as possible,many times a permanent solution for the child cannot be agreed to by the parties and needs to be addressed during the pendency of a case. Mediation can be utilized to facilitate permanency planning for a child,as well as, facilitating a final outcome(i.e.permanent custody/allocation ofparental rights and responsibilities)by assisting the parties to come to an agreement. If family members have the minor child and the Department is not looking to terminate parental rights of the Respondents,it can be very helpful to mediate these decisions between the parents and the Department, or many times between the parents and the custodians of the minor child. This provides closure to the case, as well as, a potentially stipulated plan for the future of the minor child or children. In some cases, the Department has encountered the situation that the parents are unable to agree to a final resolution, as there is a highly contested custody battle between the parents as to who should have the primary care of the minor child and how such a permanency plan will be followed in the future. Mediation, once again, can assist in attempting to provide closure for the case and a permanent plan for the child that meets the best interests of the minor child. Finally, once the Department of Social Services seeks to terminate parental rights, mediation can be helpful in assisting the parties to provide closure for the case, as well as, for the parents, and can be effective in eliminating or limiting litigation on termination of parental rights. In order for mediation to be successful,it is vital that all of the parties be present,though not necessarily in the same room. It is vital that the Department sends a representative, as well as, the Assistant County Attorney, and that the Guardian Ad Litem also participate. Mediation is many times the only type of joint sessions that occur in a case and it is vital that communication be monitored and be done in an effective manner,so that the parties are open for seeking resolution that is in the best interests of the minor child. Thereby, the mediator needs to not only be well trained and versed in Dependency and Neglect cases, but also needs a background in mediation to understand the dynamics of the case and analyze and understand the various parties' motivations, positions, and possible, acceptable resolutions. II. TARGET/ELIGIBILITY POPULATIONS It is difficult at this time to determine the number of clients that will be served, as well as, the total family units and number of children. In my experience, the Assistant County Attorneys, caseworkers,Guardian Ad Litems and parent's counsel are well versed in mediation and are the most qualified,along with the Court,to determine what cases and what issues in cases are appropriate for mediation. I have the capacity in my practice to perform a minimum of six (6) mediations per month, but scheduling and timing of these mediations can be difficult, given the number of parties involved and their respective calendars. I am willing to accommodate mediation sessions,including potentially forthwith or emergency mediations, by providing early morning times, noon hour sessions, as well as,evenings and weekends. It is difficult to estimate at this time the average hours per week that will be spent in this program,as it will all be dependent upon the number of cases that are referred to the mediator. As stated previously, the mediator has the capacity to do a minimum of six (6) mediations per month, but will have the capacity to do even more should the need arise. I also assume that the Department will be contracting with other mediators,as it is important to mix the issues in a case with an appropriate mediator. All mediators have different styles and philosophies in conducting mediation, and the Assistant County Attorneys, caseworkers, Guardian Ad Litems and parent's counsel should be able to match the appropriate case with the appropriate mediator. The length of services in any one case will normally be one mediation session that can last anywhere from one(1)hour to one-half(%2)day. Normal mediation sessions scheduled will be one (1) hour to two (2) hours in length; however, upon special circumstances, the mediator can allow a longer block of time up to one (1) day to deal with very difficult and complicated cases. III. TYPE OF SERVICES TO BE PROVIDED Mediation services to be provided in Dependency and Neglect cases will attempt to resolve issues between the parties,which will lessen the amount of Court time and contested matters, assist in providing permanency for children in a shorter time frame,and assist the parties in coming to their own resolutions which are more likely to be followed. Mediation is not therapy, but rather is a process whereby the parties can come together in a more comfortable and controlled setting then can be provided in either negotiations, settlements or court situations, and will assist the parties, primarily the parents, in education of the system and their options, which will hopefully provide better resolutions. This project is not meant to provide any therapeutic services, but rather is designed to be a process for resolution and advancement of the court case, and issues presented therein. These services will not supplant existing or available services in the community concerning mental health services, ADAD and professional services otherwise funded, unless the Department provides other contracts with mediators. The children of Dependency and Neglect cases are the beneficiaries of appropriate and successful mediation sessions, in that the parties can come together to work to resolve problems, create less conflict within cases and less litigation, which moves the case through the system much more efficiently. IV. MEASURABLE OUTCOMES It is very difficult in this project to provide measurable outcomes. Mediation is seen to be successful if the parties can reach agreements that will advance the case and reduce litigation. The benefit of successful mediations will be hard to calculate, as the mediator will not have any post- follow up with the parties, the Department or the Guardian Ad Litem. Even if the parties cannot reach a full agreement in mediation,mediation can be seen successful if it brings the parties closer to a resolution, limits the issues to be presented to court, or provides a better working relationship with the parties. I will provide in each individual case a statement to the depai tnient of whether an agreement or partial agreement was reached in each case referred for mediation. V. SERVICE OBJECTIVES A. The first service objective is to have timely mediation sessions provided to the parties in a Dependency and Neglect case. It is important in mediation to look at the timing of mediation and once the professionals believe that mediation is necessary,provide those services as soon as possible. Cases tend to stagnate and become protracted once mediation is decided to be undertaken. Very little will occur in advancement of the case until mediation occurs. The mediator has a half-time secretary/legal assistant that will be providing all of the calendaring of these mediation sessions,and upon agreement with the mediator, can provide times beyond the typical 8:00 a.m. to 5:00 p.m. work week. B. Another service objective is to assure that all parties are appropriate and that a facilitation of good communication occurs during the mediation session. That will be up to the mediator to provide as comfortable and safe environment in which the parties can discuss their differences, as well as,potential common ground in trying to resolve the issues presented for mediation. C. The most important service objective is to provide a forum in which the parties can successfully resolve their differences,reducing court time and advancing the case on a timely basis. The true success of this program will be to either obtain partial agreements or full agreements on the issues that are presented for mediation. Once again it is difficult to measure, valuate and monitor each of the service objectives, as the mediator will not continue to provide services once the mediation session is completed. VI. WORKLOAD STANDARDS It is once again difficult to determine the number of hours per day,week or month that will be provided to this program,as it will completely upon the referrals received and availabilities of the parties to meet in mediation. The mediator does have a conference room, as well as,two available conference rooms within the building in which he rents. The mediator is also willing to travel to other attorney's offices for mediation or to the Department of Social Services. Only this mediator will provide services, as there is no plan to hire any other mediators under this contract. VII. PROOF OF COLLABORATION Not applicable to this application. VIII. EVIDENCE-BASED OUTCOMES Not applicable to this application. IX. STAFF QUALIFICATIONS I do employ a one-half(%x)time secretary/legal assistant that is highly qualified in scheduling and preparing mediations for the mediator. The mediator will provide all direct services to the parties. My qualifications are that I have been licensed to practice law in the State of Colorado since 1986, and I have been mediating primarily family law cases since 1992. During my nineteen years of practice, I have focused the vast majority of my time in the areas of Family and Juvenile Law. For sixteen years of my practice I had a contract with the State of Colorado to be appointed in Dependency and Neglect cases as Guardian Ad Litem and Respondent/Parent counsel. I am estimating that I have averaged well over eighty appointments per year during that sixteen year period. X. UNIT OF SERVICE RATE COMPUTATION I will charge $185.00 per hour in providing services under this contract, which will be the direct time spent in mediation with the parties. XI. BILLING PROCESS I will bill all cases that I perform mediation for at the end of each month. I have attached hereto a fictional billing statement. XII. PROGRAM CAPACITY BY MONTH There is no minimum client capacity per month necessary to support this program. 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F ° Lawyers Professional Professionals Direct® ProDirectSelectR Liabi Renewal Certurance ifilicy cate Certificate • INSURANCE COMPANY RENEWAL CERTIFICATE THIS IS A CLAIMS-MADE DECLARATIONS POLICY.PLEASE READ THE POLICY CAREFULLY. (An insurance company.herein called the Company) Issue Date: September 08,2005 Policy Number: 05CO10021900300 Change Description: 1. Named Insured and Address: 2. Policy Period: W.Troy Hause Attorney at Law Effective Date: September 5,2005 710 Eleventh Avenue Expiration Date: September 5,2006 Suite 205 Firm Retroactive Date: September 5, 1991 Greeley,CO 80631 Endorsement Effective Date: 12:01 A.M.Standard Time at the address of the Named Insured as stated herein. 4. Limit of Liability (Includes Claim Expenses) 3. Producer Name: $300,000 Each Claim Professionals Direct Insurance Services $600,000 Aggregate 161 Ottawa NW Suite 607 Grand Rapids,MI 49503 5. Deductible: Schedule of Lawyer(s) $ 1000 Per Claim Lawyer Retroactive Date W.Troy Hause 09/05/1991 Annual Premium: $1935.00 Revised Annual Premium: $ Additional/Return Premium: $ Taxes/State fees: $0/$0 THIS IS NOT A BILL Forms attached at issue: S-LPL-CO(12/02) S-LPL-E210(01/04) S-LPL-J200(01/04) S-LPL-E221 (04/05) Forms attached at endorsement: By acceptance of this policy the Insured agrees that the statements in this Declaration and the Application on file with the Company and any attachments hereto are the Insured's agreements and representations, and that this policy embodies all agreements existing between the Insured and the Company or any of its representatives relating to this insurance. Countersigned at: Grand Rapids,MI Authorized Representatives: Stephen M.Tuuk,President Mary L.Ursul,VP of Operations Countersign Date: 08-Sep-2005 S-LPL-D202(01/04) Page 1 of 2 S-LPL-D202(01/04) FICTIONAL SAMPLE OF MONTHLY BILLING o \ / o O. }\ _ / § /_ } / { � @ % N a en / !} r.i0 ] / % / ; \ ® 2 \ \ � � • \ / \ \ § Iti� ) § ( \ } 7me0 ) / § , ] ) \ \ v -. § ) \ ) / § � \ 9 2 ) \/ \ § \) - /} fro < /\ § / # ® u ® / 2 0 = D. « $ } ) \ ) 3 / , _ ) / \ _ ) / p4 — k ; ! \ ) j ) \ \ 2 ./ « § 2 & § o A ± 2 = ® ® ) ) � � \ 3 k / ) { k ) CCI ) �11 � a \\ u \ ) 0 > & / / ; \ ® ° 1 U / / S Ea Ej % ) k ) 0 (§ } [ \ \ \ 4 \ / ) t ] ° ^ U \\ ) ) - \ / ` / ( . . . . . i F .s A o y w p x 7 74 v, W d v V F� z o 0 o v d 71 3 ur a ro O X ry -, w a. 0 0 o `" °J No b ,, a O m UrnX U dis o � Q r Uci, U d W O o a .0 TAD .w V W O. p 2 A o 0 .S o a w 'A U o 2 w vo = „ w ,, a o o ch w v x $ x ,oj t ° Fo- o O 0 o > a u, °' p w A. esi Q '. 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A O 4I O y N 'K]I F Py, 24 O O ix O 0.3E cn o o 'O p C.� Qoo IO .H O. o co o ; z � b b w ii x 4t F 2 0 9 Ni H Bid 002-05 (RFP-FYC-06008) Attached A Provider: W.TROY HAUSE Billing Contact: W.TROY HAUSE Address: 71011TH AVENUE,SUITE 205 GREELEY,COLORADO 80631 Telephone No.: (970) 351-6711 Description of Services: MEDIATION Service Month/Year: Charges: I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES. W.TROY HAUSE Printed Name of Signer Provider Signature Date AAAAAAAAAAAAAAAAAAAAAAAAAAAAAA/AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA FOR COUNTY USE ONLY: Approvals: Core Caseworker Date Director Date Amount Payable: $ ANY CHANGES LISTED BELOW: Client/ID/HH# Billed Amt Denied Paid Reason y u d O ..0. 9 " d > i i N U ,g b Si O � ..U. '5 'U O A L O N 1.4 O O g te ' U q " 0 OI. .� .E a y° -0 �3 q u f• ar. '>7; 'O .-. 0..O I. Cy O m w .U N Q 5 ,Q G W a y a) a, y '> O O y O m i' O oo— V N CO Cr d W yy U N O O a'9 a b O U a O4bo r .. G W a) ..4?-1 ° o M O .`5 q Q y aC O O w a) tn N. W 09 V W h N d iv a U 00YN99 WW vCi CO co`/ f/Ol 2 O a 9 .O 'O a Ny Z in U w q ,o U X ° pp 0 q w 'T" U a) p b O Q Cr ON « q . cu (n q T U O o F a .°. oa U4 • v s n" o 0 g A O 5 Z o d3 ^ a d W� V b T o d O a (-'l b a w'C1 W V N U y ° y n en i O U 'b y w a) 1O p C 7 > ,g q C• L 00 O is q x y0 N .09 a.. b0 y O N E ^ (y q w CLi C u y ai U o (4° 3 .°. V o °>,a o d co 0 U Q r U .0 P. N Z T U ^ `as) E 0 al cn 0 O °? ^9� pa., g, a U o .v .n C o ioi' ^vi' N cti qqca O W " CO I) T � ... T O U L1 � � U a W U. O td O > T M VD g q E a) a .T. O OqO ... 'a C� Q � '7 VO ¢ 0 G L n O x m W• co cn O ,6 g Ct o a " ,5 w d O b CO a m 'o o ° ›. ° a, '0 a� p o id W O Z U v O a) q a) u a) a) W O ._CJ `p ❑y m WOM 0 .E YO rN❑ L O y gpOA W N O C.;4 A U G `O v Ca N 0 �co o, C v O 00 ei .° ca tg p N U a) y U a) LI.p Q q itl = a� > O C ° O w 9 N U N a U C0C V o .0 -66 CtO y a00 0. P y U q .g Q .O ^) q Q E .O N y h. in i.:• .U. �. U t'+ N > 'b O O 00 O u .: U ° C b° Cu a b m i W u , o o o y O N .9 0 CNocel z a ° d .2 .5 v q m a x U Z a o. Cl) EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP • RECEIVED MAY 19 2006 'W. Troy?/ause ATTORNRY Al LAW 'ME GREELEY BUILDING 710 FLEVEATII AVENUE,Sinn-05 GRDLLF.Y,COLORADO EMI (970)351-6711 TeLECDYIEE:(970)3734025 May 19, 2006 VIA FACSIMILE; (970) 346-7698 Ms. Gloria Romansik Weld County Department of Social Services P.O. Box A Greeley, CO 80632 Re: Bid#06IFT03 (RFP 06008) Intensive Mediation under Intensive Family Therapy Dear Ms. Romansik: In respect to the letter dated May 15,2006,I accept the recommendation of"The bidder must get written permission in order to do telephone mediation". If you have any questions or I can be of any further assistance, please do not hesitate to contact me. Sincerely, GCJ W. Troy Hause WTH:Imh I0 39Gd NZC1 Nlh3d snvH NNW' 9101'-ESE-016 11:91 900Z/6T/90 S DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 Website:www.co.weld.co.us ' Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 WI lig CO COLORADO May 15, 2006 Troy Hause, Attorney at Law 710 11 Avenue, Suite 205 Greeley, CO 80631 Re: Bid#06IFT03 (RFP 06008)Intensive Mediation under Intensive Family Therapy Dear Mr. Haase: The purpose of this letter is to outline the results of the Bid process for PY 2006-2007 and to request written confirmation from you by Monday,May 22,2006. A. Results of the Bid Process for PY 2006-2007 • The Families, Youth and Children(FYC) Commission recommended approval of your Bid# 06IFT03, (RFP 05008)Mediation under Intensive Family Therapy, for inclusion on our vendor list. Your bid scored 91 points. The FYC Commission attached the following recommendation to your bid. Recommendation: The bidder must get written permission in order to do telephone mediation. B. Required Response by FYC Bidders Concerning FYC Commission Recommendation. 1. FYC Commission Recommendations: Recommendations: You are requested to review the FYC Commission recommendations and to: 1. accept the recommendation(s) as written by the FYC Commission; or 2. request alternatives to the FYC Commission's recommendation(s); or 3. not accept the recommendation(s) of the FYC Commission. Please provide in writing how you will incorporate the recommendation(s)into your bid. If you do not accept the recommendation,please provide written reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. Page 2 Hause/Results of RFP Practice 2006-2007 The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendation. Please respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Monday, May 22,2006,close of business. You may fax your response to us at 970.346.7698. If you have questions concerning the above, please call Gloria Romansik at 352.1551,extension 6230. Sincerely, y A. go,Dir for cc: Juan Lopez, Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Child Welfare Regular Administration&EPP Funds Type of Action Contract Award No. X Initial Award 06-CORE-67 Revision (RFP-06008; 061FT02) Contract Award Period Name and Address of Contractor Beginning 06/01/2006 and Julie Box,Private Practice. Ending 05/31/2007 Mediation&Facilitation under Intensive Family Therapy 1702 68th Avenue Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Program focuses on family strengths by using Assistance Award is based upon your Request for direct, intensive,time-limited mediation services Proposal(RFP). The RFP specifies the scope of to prevent the placement of children and/or to services and conditions of award. Except where it is reunify the children with their families as soon in conflict with this NOFAA in which case the as safely possible.Program promotes NOFAA governs, the RFP upon which this award is constructive communication between the parties based is an integral part of the action. using techniques such as reframing,positive Special conditions connotation, separating people from the 1) Reimbursement for the Unit of Service will be based problem, metaphoric storytelling and on a rate per home study; home study update, and establishing ground rules for dialogue. relinquishment counseling session. Program capacity is four mediation sessions per 2) Reimbursement requests must be an original with an month,48 mediation sessions per year. original signature from the provider and/or designee. Bilingual-bicultural and South county services 3) Reimbursements requests must include the date the available. home study,update, or relinquishment counseling was completed.The request must reflect the referral Cost Per Unit of Service number assigned to each home study, the amount Hourly Rate Per billed for each home study, and the month the service was provided. Treatment Package $100.00 4) Payment will only be remitted on referrals made by Court Testimony $100.00 the Weld County Department of Social Services. 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by the end of the 25th calendar day following the end Enclosures: of the month of service. The provider must submit X Signed RFP:Exhibit A requests for payment on forms approved by Weld X Supplemental Narrative to RFP: Exhibit B County Department of Social Services. X Recommendation(s) 6) The Contractor will notify the Department of any _ Conditions of Approval changes in staff at the time of the change. Approvals: // Program Official: By ?" jff/ By M. J. eile, Chair Judy . Criego,Direct Board of Weld County etWeld my Departme of Social Services Date: JUN 1 4 LL 00 Date: (ol I C0 aoa6-/s90 I O6, / FTL SIGNED RFP-EXHIBIT A INVITATION TO BID OFF SYSTEM BID 001-06 (06005-06011 AND 006-00, A, B, & Cl DATE: March 1, 2006 BID NO:RFP-FYC-06008 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-06008) for: Colorado Family Preservation Act—Intensive Family Mediation and Facilitation under the Intensive Family Theraov Program Area—Emergency Assistance Program Deadline: March 31, 2006, Friday, 10:00 a.m. The Families, Youth, and Children Commission, an advisory commission to Weld County Social Services, announces that competing applications will be accepted for approved providers pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Act (C.R.S. 26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act(C.R.S. 26-5.3-101). The Families, Youth, and Children Commission wishes to approve services targeted to run from June 1, 2006, through May 31, 2007, at specific rates for different types of service, the County will authorize approved providers and rates for services only- The Intensive Family Mediation and Facilitation program under the Intensive Family Therapy Program area must provide for therapeutic intervention through one or more qualified family therapists, typically with all family members, to improve family communication, function, and relationships. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK TYPED OR PRINTED SIGNATURE VENDOR n n›c — (Name) H; dwritte- Signature y Authorized Officer or Agent of Vender ADDRESS V'j02 te — TITLE LCSvJ Priv'ct)--c Rccjzcc_ (orealc1 CO g'D(e DATE C 3 i' tXr PHONE# €t'10 . 3 o2 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 41 INTENSIVE FAMILY THERAPY MEDIATION/FACILITATION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING EMERGENCY ASSISTANCE PROGRAM 2006-2007 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2006-2007 BID 002-05(06008) NAME OF AGENCY: LG6 vU -Pry v ti4C Pr e..€4,r ADDRESS: t102 (o Awe_. Cl) gO(c 'IC/ PHONE: (g7o ) 30144—it CONTACT PERSON: '31AJ t Pmax TITLE: LGS4j tAtfe Pru.o-l-,c-e DESCRIPTION OF EMERGENCY ASSISTANCE PROGRAM CATEGORY: The Mediation/Facilitation Program must provide for solution-focused therapy through one or more qualified therapists,typically with all family members,to resolve conflicts and disagreements within the family contributing to child maltreatment,running away,and to the behavior constituting status offenses. 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June I,2006 Start -auk,- 01 2.06 End May 31,2007 End ,Mr, ( 4L I) 200^1 TITLE OF PROJECT: 1 rt�ry.stre + rti�v.t.l-M-0- T� � M.an i ,o.� l r 1. 4a },r; ior-r, t Name and S. ature of Person Preparing Document Date � v N e and gnature Chief dministrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. 4 Project Description Target/Eligibility Populations L Types of services Provided Measurable Outcomes Service Objectives Workload Standards Proof of Collaboration Evidenced-based Outcomes Staff Qualifications Page 30 of 41 Bid 002-05(RFP-FYC-06008) Attached A Unit of Service Rate Computation Billing Process Program Capacity per Month Certificate of Insurance Pane 'i1 ofdl . Bid 002-05(RFP-FYC-06008) Attached A ti -/C-c I, Date of Meeting(s)with Social Services Division Supervisor: Comments by SSD Supervisor: C ' k, r • I- /JPkitu.e_ • /C,u,�.4r .4__X. .Ve_ -/'- CL Name and Signature of SSD Supervisor Date Pave 17 nfdl June 2006 Off-System Bid 001-06 (06005-06011 AND 006-00, A, B, &C) BID NO: RFP-FYC-06008 Colorado Family Preservation Act—Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area--- Emergency Assistance Program Julie Box, LCSW Private Practice I. PROJECT DESCRIPTION Julie Box(Bidder) is a Licensed Clinical Social Worker offering a wide range of services to children, families and adults. Bidder has been providing human services to the Northern Colorado area since 1986. During the past 20 years, Bidder has provided services as a counselor, a caseworker and a therapist in the field of child welfare. Bidder has also provided home studies for the foster/adopt program for the Weld County Department of Social Services since June of 2004. Bidder has provided services to all individuals without consideration of religious beliefs, race, ethnicity, sex or economic status. Bidder will provide mediation services to the Weld County Department of Social Services and families involved with the Department for the express purpose of resolving issues in a timely and consensual manner, including settling legal issues, in the least intrusive manner. Bidder focuses on family strengths by using direct, intensive, time limited mediation services to prevent the placement of children and/or to reunify the children with their families as soon as safely possible. Bidder recognizes that the mediator has no decision-making power; but promotes constructive communication between the parties using techniques such as reframing, positive connotation, separating people from the problem, metaphoric storytelling and establishing ground rules for dialogue. Mediation goals are to work with involved parties to reach decisions that promote the best interests of the children, to craft durable solutions that facilitate permanency planning for the children, improve communication between case workers and family members, create the perception of fairness in the process through empowerment, recognition and understanding of the needs of the families and using resources cost-effectively. Clearly, the child's immediate safety and welfare must be established before mediation can proceed. II. TARGET/ELIGIBILITY POPULATIONS: The population to be served under this contract includes: families that the Weld County Department of Social Services has filed a Dependency and Neglect (D&N) petition on and wherein the family has been unable to come to any form of resolution with the Department and the treatment plan submitted by the Department. Bidder has been providing clinical services for home studies and relinquishment counseling to Weld County for the past two years and has only turned down referrals in the Denver Metro area. At 5 hours of direct service per mediation, Bidder would be able to complete 4 mediation sessions per month. Mediation meetings are given 5 hours of direct service and 5 hours indirect service. Bidder is cross-trained to provide a variety of clinical services including mediation, therapy, clinical case management and teaching families to work with community agencies such as health care, mental health treatment services, substance abuse treatment services and referrals to applicable agencies as needed. The following numbers reflect a caseload of 4 mediation meetings per month: A. Total Number of Clients to be served: Each mediation meeting is'worth' 10 hours and will be spread over a maximum, 3-month period of time. Bidder estimates she could complete 48 mediation meetings per year. B. Total Individual clients and the children's ages. The number of individuals and ages of children is completely dependent on the demographics of the families referred for services. Bidder does not limit services to families with children of specific ages. C. Total family units. Bidder estimates she could complete 48 mediation meetings per year. D. Subtotal of individuals who will receive bicultural/bilingual services Unfortunately, Bidder is not bilingual; however, Bidder would be able to contract with a qualified Spanish speaking clinician to translate during mediation meetings as referred. Bidder would not refuse any bicultural services. E. Subtotal of individuals who will receive services in South Weld County. Bidder does not limit her services to specific geographical areas so Bidder will provide services in the Southern part of Weld County as they are referred. F. Subtotal of individuals who will have access to 24-hour services. Bidder will provide consumers with her cell phone number and is available for consultation from 8:00 a.m. to 7:00 p.m. per day, 5 days per week. G. The monthly maximum program capacity. Bidder estimates she could complete a maximum of 4 mediation meetings every month. H. The monthly average capacity. Bidder estimates she can manage 4 mediation meetings per month on average. I. Average stay in the program (weeks) Bidder's goal is to complete the mediation meetings within a maximum of 3 months of receipt of the referral. J. Average hours per week in the program. The Department and referred families will receive no more than 5 hours of direct, face-to-face service, as arranged. K. Cultural/ethnically specific services. Bidder does not limit her services to specific cultural or ethnic individuals or families so Bidder will provide services as they are referred. Bidder has participated in various conferences and courses specifically related to sensitivity toward cultures and ethnicities that may be different from the Bidder. L. Service to South Weld County clients. Bidder is available to provide mediation services in South Weld County as referred and as meets the above requirements. III. TYPES OF SERVICES TO BE PROVIDED Intensive Family Mediation and Facilitation Bidder will provide solution-focused mediation that is designed to resolve conflicts and disagreements between the Weld County Department of Social Services and the families contributing to child maltreatment, running away, and to the behavior constituting status offenses. Bidders service is goal specific and limited to five (5) hours of direct mediation services per referral. Bidders services are limited to mediation services only, and do not include treatment services. Bidder will provide mediation services only and would not supplant existing and available services in the community; e.g. mental health capitation services, ADAD and professional services otherwise funded. IV. MEASURABLE OUTCOMES Mediation goals are to work with involved parties to reach decisions that promote the best interests of the children, to craft durable solutions that facilitate permanency planning for the children, improve communication between case workers and family members, create the perception of fairness in the process through empowerment, recognition and understanding of the needs of the families and using resources cost-effectively. Clearly, the child's immediate safety and welfare must be established before mediation can proceed. Bidder will provide mediation services to prevent the placement of children if such placement is not in the child's best interest. Measurement outcomes for children remaining with families is based on how many families are referred wherein the children are still at home and how many of said children continue to remain with family after the mediation process. Bidder will make all suitable attempts to make sure families remain intact. Again, measurable outcomes are assessed by how many families are intact upon referral compared to how many families remain intact after the mediation process. Reunification of children and families is a key focus for mediation services. Reunification is dependent upon the safety needs of the children and measured outcomes would be based on how many children can be reunified with their families after the mediation process has been completed. Bidder will address any improvements in parental competency as measured by reports of providers before and after mediation services. Bidder will provide cost efficient mediation services to lower the costs of child placement, court costs as well as other collaborative costs. Therapeutic outcomes of mediation services will be measured by assessments made of any fundamental changes in the family functioning and dynamics. Measurable outcomes of fundamental changes in the family would be assessed by the Department caseworker. The goal for each mediation referral is to complete a mediation session(s), a written report to the Department identifying the date(s) met and the mediated items, within 3 months of initiation of receipt of the referral. The outcome will be measured the through timely completion of the mediation session and the receipt of the report by the referring caseworker. Bidder will also track the number of mediations referred that Bidder did not accept and the number of mediations referred and subsequently cancelled by the department. Quantitative measures will include a higher level of satisfaction for the families and the Department as measured by family and Department response; lower financial costs, as measured by the reunification of families, fewer court hearings and fewer collaborative costs; and a reduction in areas of conflict between the families and the Department. Such measures will be monitored and evaluated by the results of the mediation process and the verbalizations of increased feelings of satisfaction of all parties. V. SERVICE OBJECTIVES The service objectives are to: • Improve family conflict management using mediation and counseling designed to resolve conflicts and disagreement within the family contributing to child maltreatment, running away and other offenses. • Improve the family's ability to access resources. Such services shall assist parents in leaming to obtain help from other sources in the community and within local, state, and federal governments • Address specific referral issues. Bidders services shall be solution focused and address issues specified by the Department. Methods Bidder will use to measure, evaluate and monitor each service objective will be discussion with families prior to and after the mediation process to assess the effectiveness of the mediation. VI. WORKLOAD STANDARDS A. Number of hours per day, week or month: Bidder estimates a maximum of 5 hours of direct, face-to-face, mediation services per referral. Numbers of hours per day, week or month are dependent upon referrals. Bidder estimates that she can provide mediation services for 48 mediation meetings per year. B. Number of individuals providing the services: 1, Bidder, and a Spanish-speaking translator as needed. C. Maximum caseload per worker(Generally 12 families per worker. 8 to 10 families per worker if worker provides case management services to the families on the caseload) D. Modality of treatment: E. Total number of hours per day/week/month (Minimum average of 2 hours of service per family per week) F. The maximum caseload per supervisor(NA) G. Insurance VII. PROOF OF COLLABORATION Proof of collaboration is evidenced by communications with the Department caseworkers,the respondent attomeys, the Guardian ad Litem's and the family's themselves. There is no other collaboration necessary for mediation services. VIII. EVIDENCE-BASED OUTCOMES Bidder has been informed by the Department supervisor that Evidenced Based Outcomes are not applicable to this particular service. IX. STAFF QUALIFICATIONS Bidder has a bachelor's degree in Psychology (BA), a Masters degree in Social Work (MSW) and is a Licensed Clinical Social Worker(LCSW) since January 21, 2003 (license number 992996). Please see the attached copy of Bidder's license. Bidder has her own private practice and is the only staff available. However, Bidder can provide a qualified professional that can translate during mediations as needed. As an LCSW, Bidder does not have a clinical supervisor. Bidder has not received mandated new caseworker training. Bidder has many years of training and experience in risk assessment. Bidder secures a minimum of 8 hours per year of continuing education training. X. UNIT OF SERVICE RATE COMPUTATION Please refer to the attached budget for computation of direct service rate. This hourly rate is what Bidder will charge for each hour of direct service of relinquishment counseling provided. Cost per mediation referral: $100.00 per hour. XI: BILLING PROCESS Bidder will use the Department's Monthly Request for Reimbursement-PY 2006-2007, as well as the Department's Core Services Program Project Report-PY-2006-2007. Bidder will also submit, with billing,the Client Verification Form as well as a written report on the mediation session addressing what mediation issues were addressed, if the issues were resolved and what was agreed to by each party during the mediation. XII: LOWEST QUALIFIED BID Bidder will provide quality mediation services in a timely manner accepting the lowest possible payment. Knowing that state and federal resources for these services are fixed, Bidder has not increased rates for other services for the Department over the past five years. XIII. PROGRAM CAPACITY BY MONTH As outlined in this proposal, Bidder's capacity is based on a direcUindirect service ratio. Bidder estimates that her monthly capacity is 4 mediation sessions per month. STATE OF COLORADO Department of Regulatory Agendas Division of Registatons ACTIVE PAINTED ON SECURE PAPER LICENSED CLINICAL SOCIAL WORKER I 992996 07/01/2005 I 06/30/2007 I Number Issue Date Julienne Elise Box FT COWNS,CO 80525 United States MMC f.VAI, nuML ASSURANCE CO. THIS!7?,CLAIMS MADE POLICY PLEASE READ CAREFULLY • 12/05/05 SOCIAL YORKER PROFESSIONAL pL��IABILITY POLICY NOTICE: A LOWER UMIT OF LIABIU Y APPLIES TO JUDGMENTS OR SETTLEMENTS WHEN THERE ARE ALLEGATIONS OF SEXUAL MISCONDUCT(SEE THE SPECIAL PROVISION"SEXUAL MISCONDUCT"IN THE POLICY). DECLARATIONS POLICY NO: Sy ..-1919252 ACCOUNT NO: CO—BOXJ170-0 04269745 ITEM 1.(a)NAME AND ADDRESS OF INSURED: . ITEM 1.(b)ADDITIONAL NAMED INSUREDS: JULIENNE E. BOX 1702 68TH AVENUE GREELEY. CO 80634 TYPE OF ORG: INDIVIDUAL ITEM a ADDITIONAL INSUREDS: STATE OF COLORADO/THE MELD CNTY. DEPT. OF S. P.n. 80X A GREELEY, CO 80631 ITEM 3. POLICY PERIOD: FROM: 02/20/06 TO: 02/20/07 12:01 A.M.STANDARD TIME AT THE ADDRESS OF THE INSURED AS STATED HEREIN: ITEM 4. LIMITS OF LIABILITY: (a)$ 1 ,0009000 EACH WRONGFUL ACT OR SERIES OF CONTINUOUS,REPEATEI OR INTERRELATED WRONGFUL ACTS OR OCCURRENCE (b)$ 1,000s000 AGGREGATE (c)$ 5,000 DEFENSE REIMBURSEMENT ITEM 5. PREMIUM SCHEDULE CLASSIFICATION NUMBER RATE ANNUAL PREMIUM PROFESSIONALS 1 133.00 133.00 DEFENSE LIMIT .00 ADDITIONAL INSUREDS 1 27.00 27.00 'EM 6. RETROACTIVE DATE 02/20/04 TOTAL PREMIUM: EM 7. EXTENDED REPORTING PERIOD I b0.00 ADDITIONAL PREMIUM(II exercised):$ 160.00 EM 8. POLICY FORMS FE AND ENDORSEMENTS 2M H658 A2H7��bTH b PMY:(7/96 ) 52134 10/91 56053 R t t L4 I44 F=OP- Bid 002-05(RFP-FYC-06008) Attached A AUTHORIZATION FOR CONTRACTUAL SERVICES Date: ()(o -So .0(0 Provider: T„ r, aesx . LCS W Billing Contact: 4cW,. iox Phone #: in t) c z. i q r7 Address: rw (e i q, (,v c.c fn 7 Ca SOle 3 cj Description of Services: PAect,i sere- Service Month / Year o to / [) e Charges: $ `= I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES. 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COLORADO May 15, 2006 Julie Box,Private Practice 1702 68 Avenue Greeley, CO 80634 Re: Bid#06IFT02 (RFP 06008)Mediation&Facilitation under IFT Bid#06FPT02 (RFP 006-00C)Foster Parent Training Bid#06FPC03 (RFP 006-00A)Foster Parent Consultation Bid#06HS07 (006-00B)Home Studies and Relinquishment Counseling Dear Ms. Box: The purpose of this letter is to outline the results of the Bid process for PY 2006-2007 and to request written information or confirmation from you by Monday, May 22, 2006. A. Results of the Bid Process for PY 2006-2007 • The Families, Youth and Children(FYC) Commission recommended approval of your Bid# 06IFT02, Mediation and Facilitation under the Intensive Family Therapy program area, for inclusion on our vendor list. This bid scored 93 points. The FYC Commission attached the following recommendations to your bid. Recommendation#1: The FYC Commission recommended that you pursue becoming certified in mediation. Recommendation#2: The bidder must get written permission in order to do telephone mediation. Hourly Rate for Court Testimony: You did not provide a rate for court testimony. For new bidders the Department will use your approved rate for services, $100.00 per hour,to bill for court testimony. • The Families, Youth and Children(FYC)Commission recommended approval of your Bid# 06FPT02, (RFP 006-00C)Foster Parent Training for inclusion on our vendor list.This bid scored 90 points. The FYC Commission attached the following recommendations to your bid. Recommendation: The FYC Commission recommended that you coordinate your schedule according to foster parent work times for their convenience. The FYC Commission recommended a detailed formal training outline be submitted. • The Families, Youth and Children(FYC)Commission recommended approval of your Bid# 06FPC03, (RFP 006-00A)Foster Parent Consultation for inclusion on our vendor list. This bid scored 93 points. Page 2 Julie Box,Private Practice/Results of Bid Process for PY 2006-2007 • The Families, Youth and Children(FYC)Commission recommended approval of your Bid# 061E07, (RFP 006-00B)Home Studies,Updates,and Relinquishment Counseling, for inclusion on our vendor list. This bid scored 92 points. B. Required Response by FYC Bidders Concerning FYC Commission Recommendations: Recommendations: You are requested to review the FYC Commission recommendations and to: 1. accept the recommendation(s)as written by the FYC Commission; or 2. request alternatives to the FYC Commission's recommendation(s); or 3. not accept the recommendation(s)of the FYC Commission. Please provide in writing how you will incorporate the recommendation(s)into your bid. If you do not accept the recommendation,please provide written reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations. Please respond in writing to Gloria Romansik,Weld County Department of Social Services, P.O.Box A, Greeley, CO, 80632,by Monday,May 22,2006,close of business. You may fax your response to us at 970.346.7698. If you have questions concerning the above,please call Gloria Romansik, 970.352.1551, extension 6230. Sincerely, J y A. 'ego, ector cc: Juan Lopez, Chair, FYC Commission Gloria Romansik, Social Services Administrator Julie Box,LCSW and Jacque Box,MA 1702 68th Ave Oyeeley,CO 80634 Phone 970.339.9036 Fax 970.339.9036 Facsimile Transmittal Cover Sheet CONFIDENTIAL INFORMATION Date: May 18, 2006 To: Gloria Romansik Company: Weld County Department of Social Services Phone: 970.352.1551 Fax: 970.346.7698 From: Julie Box Fax number: 970.339.9036 Phone number: 970.339.9036 or 970.302.1471 Number of Pages, including Cover Sheet: 2 Comments: Gloria, here's my response to the recommendations for RFP 06008 (Mediation) and RFP 006-00C (Foster Parent Training). I will mail the original to you tomorrow. Re: Response to FYC Commission's recommendation re: RFP 06008 and RFP 006- 00C. If you have any questions, please feel free to call at 970.302.1471. Thank 'u, 11_6 Jul' :ox,LCSW I NOTE:This message is intended for the use of the individual or entity to which it is addressed,and may contain information that is PRIVILEGED AND CONFIDENTIAL. If you are not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient,you are hereby notified that any dissemination,distribution,or copying of this communication is strictly prohibited. If you have received this communication in error,please notify the above sender immediately by telephone and return the original message to us at the above address via the U.S. Postal Service. Thank you. 05.18.06 Julie Box, LCSW Private Practice 1702 68'h Avenue Greeley, CO 80634 970.302.1471 Re: Response to recommendations from the FYC Commission on Bid#06IFT02 (RFP 06008)Mediation and Facilitation under IFT and Bid # 06FPT02 (RFP 006-00C)Foster Parent Training. Dear Ms. Romansik, I am writing in response to the recommendations made by the FYC Commission for the bids on mediation and foster parent training. I agree to all recommendations and will incorporate the recommendations into my bids as described below. Mediation: Recommendation#1: Bidder agrees to becoming certified in mediation within the next six months. Bidder will provide the Department a copy of certification once achieved. Recommendation #2: Bidder agrees to get written permission from the necessary parties in order to do telephone mediation. Bidder will keep records of individuals spoken to, dates of verbal approval for telephone mediation and provide such to the Department. Hourly rate for court testimony: Bidder agrees to use the approved rate of$100.00 per hour to bill for court testimony. Foster Parent Training: Recommendation: Bidder agrees to coordinate her schedule according to foster parent work times for their convenience. Bidder will submit a formal training outline, including dates and times of trainings and place of trainings, to the Department by June 30, 2006. Thank you for the continued opportunity to work with Weld County. If you have any questions or need further clarification, please feel free to contact me at any time at the above number. in rely, 1 LC}3V✓ ulie : ox, LCS Hello