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Home My WebLink About20062561.tiff RESOLUTION RE: APPROVE TASK ORDER OPTION TO RENEW LETTER #2 FOR TOBACCO EDUCATION AND PREVENTION PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with Task Order Option to Renew Letter#2 for the Tobacco Education and Prevention Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Weld County Department of Public Health and Environment,and the Colorado Department of Public Health and Environment, commencing October 1, 2006, and ending June 30, 2007, with further terms and conditions being as stated in said renewal letter, and WHEREAS,after review,the Board deems it advisable to approve said renewal letter,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Task Order Option to Renew Letter #2 for the Tobacco Education and Prevention Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Weld County Department of Public Health and Environment,and the Colorado Department of Public Health and Environment be,and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said renewal letter. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 13th day of September, A.D., 2006. I BOARD OF COUNTY COMMISSIONERS fJ WELD EL CO TY, COLORADO ATTEST: fail ! ';:.�., , _ ,/ 7f 4) . eile, Chair Weld County Clerk to th Pry . I David E. Long, Pro-Tem BY: °U^ A ' fowl Dep Clerk the Boardv-i L.,. will H. Jerke 1 APPR(�LED AS TO F Robert��,. Maf s�en ilk un ttorney Glenn Vaad Date of signature: (11(- 2006-2561 H L0033 (:<; : //( ( ) oq--_-)S--0.c.. reest ,6%; Memorandum TO: M.J. Geile, Chair Board of County Commissioners • From: Mark E. Wallace, MD, MPH, Director COLORADO Department of Public Health pand � Environment ` (L) DATE: September 7, 2006 ��\ SUBJECT: Task Order Option to Renew Letter#2 for the Tobacco Education and Prevention Program Enclosed for Board review and approval is the Task Order Option to Renew Letter#2 between the Colorado Department of Public Health and Environment and Weld County for the State Tobacco Education and Prevention Program (STEPP). Funding for this task order renewal letter is authorized by Section 25-3.5-804 of the Colorado Revised Statutes for community-based and statewide tobacco education, prevention and cessation programs. This option to renew letter will support the continued efforts of 3.5 FTE existing Health Promotion staff members who will work towards reducing initiation of tobacco use by youth, reducing exposure to secondhand smoke, and promoting cessation of tobacco use among youth and adults. The funds will be used to continue to address tobacco related health disparities and to continue community collaboration and capacity building around tobacco prevention efforts. For these activities, Weld County will receive a sum not to exceed $212,946 for the time period October 1, 2006 through June 30, 2007. I recommend your approval of this task order. Enc. 2006-2561 r TASK ORDER OPTION TO RENEW LETTER August 15,2006 Task Order Option to Renew Letter Number 02, Contract Routing Number 07 FLA 00454 State Fiscal Year 2006-2007 Tobacco Education and Prevention Program This Task Order Option to Renew Let.te&is issued pursuant to paragraph F_1.of the Master Contract identified by contract routing number 05 FAA 00Wand paragraph C.5.of the Task rde�r identified by contract routing number 06 FLA 0046d°a"�nd contract encumbrance number PO FLA PPG060 This Task Order Option to Renew Letter is between the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT and BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY for the use and benefit of the Weld County Department of Public Health and Environment. The Task Order,as amended, if applicable, is referred to as the "Original Task Order". This Task Order Option to Renew Letter is for the renewal term of October 1,2006, through June 30, 2007. The maximum amount payable by the State for the work to be performed by the Contractor during this renewal term is Two Hundred Twelve Thousand Nine Hundred Forty Six Dollars,($212,946.00) for an amended total financial obligation of the State of FOUR HUNDRED EIGHTY THREE THOUSAND FIVE HUNDRED FIFTEEN DOLLARS,($483,515.00),This is an increase of Two Hundred Twelve Thousand Nine Hundred Forty Six Dollars,($212,946.00)of the amount payable from the previous term. The Budget for this renewal term is incorporated herein by this reference,made a part hereof,and attached hereto as"Attachment A". The second sentence in paragraph Cl..of the Original Task Order is modified accordingly. All other terms and conditions of the Original Task Order are reaffirmed. This Task Order Option to Renew Letter is effective upon approval by the State Controller,or designee,or on October 1,2006 whichever is later. Please sign,date,and return all 3 originals of this Task Order Option to Renew Letter by September 15,2006,to the attention of: Laura Jorstad,Colorado Department of Public Health and Environment,Mail Code PSD- STEPP-A5,4300 Cherry Creek Drive South,Denver,Colorado 80246. One original of this Task Order Option to Renew Letter will be returned to you when fully approved. BOARD OF COUNTY COMMISSIONERS OF STATE OF COLORADO WELD COUNTY Bill Owens,Governor (a political subdivision of the state of Colorado) for the use and benefit of the Weld County Department of Public ealth and Environment By: By: htxj4k- Name: Geile P 1 3 2006 For the Executive Director Title: Chair DEPARTMENT OF PUBLIC HEALTH FEIN: 846000813 AND ENVIRONMENT PROGRAM APPROVAL: By: ‘'l b2-4' (�` V !'3 t"Fr q �,�,t "' Auto , tflf /ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until the State Controller,or such assistant as he may delegate, has signed it.The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided. TATE CONTROLLER: WELD COUNTY DEPARTMENT OF Leslie M. he t PYU�uC HL�TH �1MENT alL By. MarkVvE Wallace, MD, MPH•Director Date: Revised: /�1 / 11/5/04 n/1 STATE TOBACCO EDUCATION AND PREVENTION PARTNERSHIP APPLICATION BUDGET AND/OR EXPENDITURE REPORT FORM-Nine Month Continuation FOR THE PERIOD: October 1,2006-June 30,2007 AGENCY: Weld County Department of Public Health and Environment-Tobacco Program Nine Month FIE/ Total SOURCE OF FUNDS Fringe/ Requested/ Salary Ind Amount Received Rate Pct Required OTHER* from CDPHE PERSONAL SERVICES: Program Supervisor - - - - 38,735.66 100.00% $38,736.00 $38738.00 Health Education S — — -- proialist I 32,287.83 100.00% $32 $32,288.00 Health li Education Specialist I -- -- -3_077.75 100.00% $�2 076.00 $32,076.00 Office Technician -- —- - _ - 11,151.89 100.00% $11,152.00 EH,752.00 F_nge Benefits:(Rate:33.32%) _-- - _ -- --- I --- E3B 089.00 100.00% $38,07000 $38,070.00 Total Personal Services $152,324.00 $152,324.00 DIRECT OPERATING EXPENSES Printing/Copying $1- -- - - - - — - -- Postage/Shipping $1,25000 - --- $1,250.00 -._ $1,170.00 $1,170.00 Rent/Utilities -- -- — - Telephone,Fax,Internet Access .—Office Supplies Office Equipment $2,100.00 $2100.00 Computer Equipment $1 000.00 $1,000.00_ Meeting Expense — - _ $3,600.00 $9600_00 E Media Expense(Program Cost) _ '— - -- —._.._ $100000 $2,000.00 Staff Development - -- --- - - -Registrations _ $2,000.00 $2 000.00 I Staff Development-Memberships/Subscriptions -- $50000 --_ -- .5700.00 Educational Materials(Program Cost) - - - — _. — --. $3,700.00 IMiscellaneous Expense -- — -- - _EJ—700.00 ._$60000 $600.00 Total Operating $26,920.00 TRAVEL $26,920.00 In-State --. -_— --_— —. —_ X682500 Out of Stale - - - -- - -- -- __$6,825.00 $6,000.00 $6,000.00 Total Travel $12,825.00 CONTRACTUAL $12,825.00 Consultant Costs - ---- - -- --- l_ Contract Trainers/makers — $1,500.00 _.. -.- $1500.00 Data Collection -- -- Total Contractual $1,500.00 $1,500.00 Total Direct Costs(Personal Services+Operating+Travel+Contractual) $193,569.00 $193,569.00 ADMINISTRATIVE INDIRECT COSTS Pct Indirect Percentage(applied to all direct coab� 10.01% $19,377.00 $19,377.00 Indirect Percentage(applied to salary and fringe costs only)—.. _-- -- _-- - - Indirect Percentage(applied to salary cosh only) - - TotalIndirectCosts $19,377.00 $19,377.00 TOTAL PROJECT COST $212,946.00 $212,946.00 "'Other"Funding Sources(Matching Funds). Funds supplementing the STEPP award. This grant does not require Matching Funds. TOTAL Signature of Authorized Representative Date Rev:8115/2M ,:llrhFP1Lommunhee of taw[anmbispresdehealeiswe ionn can_mu m,lion_eudpsl_to _1i .2007 ( osmm l/r1lL 11{ � . BUDGET NARRATIVE Personal Services Personal Services ($152,322.01) 3.5 FTE to staff comprehensive county tobacco program: Two 1.0 FTE Health Education Specialists at $85,811.93 including benefits; one 1.0 FTE Health Education Supervisor/Program Coordinator at $51,642.38 including benefits; one 0.5 FTE Office Technician at$14,867.70 including benefits. Direct Operating Expense Printing/Copying ($1,250.00)New and updated program materials, resource guides in English and Spanish, survey assessment materials. Spit tobacco resources and materials for local distribution. Distribution of resources to all priority populations. Postage/Shipping ($1,170.00) Postal rate at $130.00/month for 9 months for$1170.00 including shipping. Rent/Utilities ($0) Indirect Cost covers. Telephone/Fax/Internet($0) Indirect Cost covers. Office Supplies ($2100.00)Prorated at $200.00/month for 9 months for$1800.00. Computer and printer supplies such as ink cartridges are estimated at 3 items at $100.00 for$300.00 for a total of$2100.00. r Computer Equipment($1000.00)Printer to support staff work stations. Work stations for new staff were purchased in FY 2005/2006. Meeting Expenses ($3600.00) Funds to support monthly coalition meetings (9), a coalition recruitment event, community information/education events and meetings, disparities grant follow-up meetings, and strategic planning meetings. Media Expenses ($11,000) In cooperation with CDPHE media campaign use a variety of media to reach county populations with special focus on priority populations—Hispanic/Latino and rural spit tobacco users. Billboards ($2,400.00), radio ($2,600.00), Spanish language media ($2000.00) Local media including rural weekly newspapers and event signage ($4000.00). Staff Development—Registrations ($2,000.00) Costs for two spit tobacco conferences and three national tobacco conferences. Also registrations for up to nine (9) state/regional events. Staff Development—Memberships ($500.00) CTEPA, GASP, Front Range Latino/a and others identified from disparities project. Educational Materials ($3,700.00) Educational and informational materials including incentives to support program goals. Culturally sensitive materials for the main priority populations, and materials for spit tobacco users. Miscellaneous Expense— ($600.00) Web site maintenance and unanticipated minor expenses. 3°f 4f Travel In State — ($6,825.00) Costs to cover travel throughout the county plus trips to Denver and other locations for meetings and conferences—9,000 miles x $0.425 = $3,825.00. Lodging and per diem for regional and state meetings and events including 2 to 3 events for each staff plus program specific conferences and committees - $3000.00,total $6,825.00. Out of State—($6,000.00) travel and lodging and per diem for 6 conferences including three focused on priority populations—Spit Tobacco and Hispanic/Latino populations. Contractual Costs Consultant Costs Contract Trainer Speakers ($1,500.00)Rodeo, Spit Tobacco, or Dental Health expert or personality for local event. Data Collection Indirect Costs Administrative Indirect Costs ($19,376.06) The established is 10.01% which is applied to all direct program costs for a total of$19,276.06. 4fof14- STATE OF COLORADO Bill Owens,Governor - Dennis E. Ellis,Executive Director 06•cot° Dedicated to protecting and improving the health and environment of the people of Colorado 4300 Cherry Creek Dr.S. Laboratory Services Division \* Denver,Colorado 80246-1530 8100 Lowry Blvd.x '� Phone(303)692-2000 Denver,Colorado 80230-6928 /e7e TDD Line(303)691-7700 (303)692-3090 Colorado Department Located in Glendale,Colorado of Public Health http://www.cdphe.state.co.us and Environment September 26, 2006 Judy Nero Weld County Department of Public Health&Environment 1555 North 17th Avenue Greeley, CO 80631 Dear Ms. Nero: Enclosed for your records, is a fully executed copy of the Task Order Option to Renew Letter with the Colorado Department of Public Health and Environment for the tobacco education and prevention program. The effective date of the contract is October 1, 2006. Please free to contact me at(303) 692-2579 should you have any questions. Sincerely, judati1/4644k_ Laura Jorstad, Fiscal/Contract Administrator State Tobacco Education and Prevention Partnership enclosure Hello