HomeMy WebLinkAbout20063328.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION MODIFICATION FOR WORKFORCE
DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Expenditure Authorization Modification
for Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment,with terms and conditions being as stated in said expenditure authorization,and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization modification, a copy of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization Modification for Workforce Development
Programs between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County,and the Colorado Department of Labor and Employment be,and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorization.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 6th day of December, A.D., 2006.
BOARD OF C UNTY COMMISSIONERS
WELD COU , COLORADO
ATTEST: ` /
/ /
.eile, Chair
Weld County Clerk to the Boat 1861 ( .���i'*.
• �0 ?Err E. Long, Pro-Tem
BY: y �J 1..\
Deputy lerk to the Board `C' ;M ' •K/✓
William H. Jerke
APPRO S TO FO EXCUSED
Robert D. Masden
Ce n Attor ey EXCUSED
Glenn Vaad
Date of signature: /2//3k
2006-3328
�� , HR0077
MEMORANDUM
ri-"t‘t-
DATE: December 29, 2006
I TO: M.J. Geile, Chair, Board of County Commissioners ,
Il FROM: Walter J. Speckman, Director Human Services
• SUBJECT: Expenditure Authorization Modification Requests
COLORADO
Enclosed for Board approval are two WIA Expenditure Modification Requests. These requests are being
made to modify the existing our FY 07 Adult and FY 07 Dislocated Worker programs to better utilize our
resources to meet the needs of our employers and job seekers.
If you have any questions, please feel free to telephone me at 353-3800 ext. 3317.
2006-3328
EXPENDITURE AUTHORIZATION(EA)
Signature Page
Workforce Region: Employment Services of Weld County
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Ted A. Long Phone Number: (970) 353-3800 ext 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: FY07 Funding Stream: FY07 Dislocated Worker <$50,340.00>
Program Year: FY07 Funding Stream: FY07 Dislocated Worker Set Aside $50,340.00
Program Year: FY07 Funding Stream: FY07 Adult <50,000.00 >
Program Year: FY07 Funding Stream: FY07 Adult Set Aside $50,000.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commitment document is not valid until
it has been approve by the State Controller or designee.
By: B ecv DFf
J. G le Date _fjick Grice Date
Chair, Board of Weld County Commissioners Executive Director, CDLE
BY: 4 2 '1i>' ,�/ By:
Mary Lidhtert. " Date Date
Board, Chair Title:
By: ��if'i By:
n . Perez, Director Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until
the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to
begin performance until the contract is signed and dated below. If performance begins prior to the date below,
the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
LESLt
HENEF
By r
Date Off
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EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable, Date of Modification
I. BUDGET INFORMATION and NARRATIVE:
Employment Services of Weld County will use the local set aside funds from the FY 07 Dislocated
Worker funds in the amount of$50,340.00 to provide services as outlined below to the incumbent
workers of Plastic Arts Products to assist them in increasing their skills to stay abreast of new
technologies. Funds will be used for WorkKeys assessments, KeyTrain remediation and the
associated staff time related to the delivery of services under this project. The Line Item Budget, the
budget narrative, and the quarterly expenditure form are included as Attachment 1.
Funding Stream: FY 07 Dislocated Worker Period of Performance: 10/1/06 through 6/30/08
Original Allocation: $277,652.00 To Administration Pool: $27,765.00
Current Program Budget: $335,604.00 Vax# 1044
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out (-): ($00.00) To Fund Year and Name:
Revised Program Budget: $335,604.00
Cost Category Current Budget Transfer In/Out (+/-) Revised Budget
Program $335,604.00 ($50,340.00) $285,264.00
Set Aside— DW $50,340.00 $50,340.00
Total Program $335,604.00 $85,717.00 $335,604.00
II. SCOPE OF WORK:
A. Purpose of the Project
Employment Services of Weld County will use the funds from the FY 07 Dislocated Worker local
set aside to provide services to current employees of Plastic Arts Products, a local manufacturer
of plastic packaging and components for the medical, high tech, retail and food industries.
The purpose of this local discretionary project is to provide services to assist Plastic Arts Products
in upgrading the skills of their current employees using the WorkKeys assessments which will
allow the company to upgrade their resources, equipment, and employee skills to work with new
manufacturing processes and technology to maintain a competitive edge in the global arena.
According to the company general manager, "if Plastic Arts does not upgrade the current
manufacturing facility, including the upgrade of equipment and employee skills, they will not
remain competitive and the Weld County workforce could potentially suffer a loss of 70 area jobs".
Additionally, this project will assist the employer in establishing a screening process for future
hires.
The project will be a collaborative effort between Plastic Arts Products, their employees, and
Employment Services of Weld County.
B. Description of Employer's or Targeted Group
The incumbent workers identified for this project are the current employees of Plastic Arts
Products. Services to be provided under this local set aside project are designed to upgrade the
skills of the employer's current workforce to assist the company in remaining competitive in the
global market.
•
The following indicates the Onet Codes and as well as the titles and number of employees in each
position that will be targeted to receive services under this proposal:
Onet codes of positions
QA Tech: 51-9061.00 HR Manager: 11-3040.00
Machinist: 51-4041.00 General Manager: 11-1011.00
Production Manager: 51-1011.00 Buyer: 43-3061.00
Product and Inventory Control Manager: 51-1011.00 Customer Service: 43-4051.00
Machine Shop Supervisor: 51-1011.00 AR Clerk: 43-3031.00
Inspector Packer: 53-7064.00 Accounting Manager: 13-2011.01
Machine Operators: 51-4022.00 Engineers: 17-2112.00
Production Clerk: 43-5071.00 Maintenance: 49-9042.00
Warehouse Clerk: 43-5081.03 Facility/Machinery Technican: 17-3026.00
Grinder: 53-7064.00 Quality Assurance Manager: 51-1011.00
Job Titles and number of positions
1-HR Manager 2-Machinists
1-General Manager 1-3rd Shift Supervisor
1-Buyer 1-Production Clerk
1-Accounting Clerk 3-Warehouse Clerks
1-Accountant/Controller 1-Maintenance
1-Customer Services Rep 1-Engineering Technician or guy who creates,
1-Product and Inventory Control Manager builds, etc., our machinery, etc.
1-Quality Assurance Manager 20-Inspector Packers
1-Production Manager 2-Grinders
1-Machine Shop Supervisor 7-Machine Operators
3-Engineers 3-Quality Assurance Technicians
Employment Services of Weld County does not believe the targeted group in this pilot project is
an appropriate group to be served under formula funds as the project targets currently employed
individuals to upgrade their skills to ensure they remain competitive in the global market and to
avoid the potential loss of jobs that could result if their skills are not upgraded rather than what is
specified in WIA law. Section 134 (d)(3)(A)(I & ii) identifies funds allocated under section
133(b)(2)(b) shall be used to provide intensive services to adult and dislocated workers who are
either unemployed and are unable to obtain employment through core services or, to those
individuals who are employed but need intensive services in order to obtain or retain employment
that allows for self sufficiency. The target group proposed in this pilot project does not fall into
either of these categories. Additionally, the identified target group would have an adverse effect
on performance due to the fact that incumbent workers would not show as positive outcomes in
either the entered employment or retained in employment performance standard areas.
C. Skills Sets or Training Anticipated that Meets Industry Skill Standards
Plastic Arts Products has identified that they must upgrade their resources, equipment, and
employee skills to effectively work with new manufacturing processes and technologies to
maintain a competitive edge. In addition to the need to acquire the skills necessary to work with
these new processes and technology, employees must also be able to write reports and maintain
precise tolerances.
Services provided under this project include comprehensive testing and remediation (if necessary)
of the current workforce of Plastic Arts Products and the establishment of screening tool for future
hires. As stated earlier, the company feels that if Plastic Arts Products does not upgrade the
current manufacturing facility, including the upgrade of equipment and employee skills, they will
not remain competitive and the Weld County workforce could potentially suffer a loss of 70 area
jobs. Recognizing this, Plastic Arts Products has agreed to provide their employees a means to
upgrade their skills to adapt to the new manufacturing processes and will offer incentives for those
who succeed. Employment Services of Weld County will work directly with Plastic Arts Products
to identify, using the WorkKeys assessments, the anticipated functioning skill levels needed in
Reading for Information, Business Writing, and Applied Mathematics. Plastic Arts Products and
the Employment Services of Weld County Learning Lab will work together to establish a time table
for assessments to be completed on each employee. The subsequent remediation needs will be
determined by the functioning levels of each individual based upon these assessments.
All employees will take a predictive test in the areas of reading, writing, and mathematics as
recommended by the employer. If the predictive test is passed within a specified level, the
employee will automatically take the WorkKeys assessment to certify their skill levels. If the
scores do not indicate the individual would have a reasonable opportunity of passing the
WorkKeys assessment in a given area, the employee will be provided remediation to enhance
their scores before taking the WorkKeys assessment. Individual's scoring at a level 3 or below in
a given area will be provided remediation through the Destinations Learning system in the
Employment Services Learning Lab prior to accessing services under the KeyTrain. For those
scoring above a level 3, KeyTrain will be used as the primary vehicle for remediation. Each
individual will be monitored by a table that will record scores and action taken for each section.
D. Employment and Wage Level Opportunities after Training
Individuals served under this project will be current employees of Plastic Arts Products and it is
anticipated that all will retain their employment. At this time the employer has not identified
specific amounts of pay increases but has indicated that they will offer incentives for those who
succeed in upgrading their skills.
E. Role of Employers, Economic Development, or Other Partners in the Planning and
Implementation of the Project
As indicated in Section II A., this project is a collaborative effort between Plastic Arts Products,
their employees, and Employment Services of Weld County. A member of the Weld County .
Workforce Development Board who represents Plastic Arts Products, expressed an interest in
utilizing the WorkKeys assessments as a means to identify the functioning skill levels of their
workforce after attending the Rocky Mountain Workforce Development Conference. Since the
initial discussions held at that conference, Plastic Arts Products management has been a key
player in the planning and design of this project and will continue to play a key role as we
implement the services identified.
F. Description of the Project or Activities Identifying the Specialized Services
Services provided under this project include comprehensive WorkKeys testing and remediation (if
necessary) of the current workforce of Plastic Arts Products and the establishment of screening
tool for future hires. Employment Services of Weld County will work directly with Plastic Arts
Products to identify the anticipated functioning skill levels needed in Reading for Information,
Business Writing, and Applied Mathematics. Plastic Arts Products and the Employment Services
of Weld County Learning Lab will work together to establish a time table for assessments to be
completed on each employee. The subsequent remediation needs will be determined by the
functioning levels of each individual based upon these assessments.
All employees will take a predictive test in the areas of reading, writing, and mathematics as
recommended by the employer. If the predictive test is passed within a specified level, the
employee will automatically take the WorkKeys assessment to certify their skill levels. If the
scores do not indicate the individual would have a reasonable opportunity of passing the
WorkKeys assessment in a given area, the employee will be provided remediation to enhance
their scores before taking the WorkKeys assessment. Individual's scoring at a level 3 or below in
a given area will be provided remediation through the Destinations Learning system in the
Employment Services Learning Lab prior to accessing services under the KeyTrain. For those
scoring above a level 3, KeyTrain will be used as the primary vehicle for remediation. Each
individual will be monitored by a table that will record scores and action taken for each section.
G. Time Frames for Implementation
The time frames for this project are December 1, 2006—September 30, 2007.
H. Proposed Performance Outcomes
Performance outcomes expected are as follows:
11/06-02/07 03/07-06/07 07/07-09/07 Total
WorkKeys Assessments 54 54 54 54
Remediation 20 38 45 45
WorkKeys Certificates 15 30 45 45
Issued
Retained in Employment 54 54 54 54
WorkKeys Assessment- - 2 5 5
New Hires
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment 1
Amount Required
PERSONNEL:Staff and related costs
$39,000.00
OPERATING,ASSESSMENTS,SUPPLIES:
Operating: Includes WorkKeys assessment tests,Lab time, Lab time for remediation using Destinations and $11,340.00
KeyTrain,associated supplies,etc.
TOTAL $50,340.00
Budget Narrative
Personnel- Includes staff costs associated with working with employer to set up testing, administering
WorkKeys predictor and assessments, , staff time associated with enrolling individuals in the learning lab
remedial activities, completing quarterly reports, and other related costs.
Operating—Includes costs of WorkKeys assessments, lab time for testing, lab time for remedial
activities, and other related supplies.
Projected Quarterly Expenditures -Cumulative
Funding Stream: FY07 Dislocated Worker Set Aside
Expenditures 2nd Quarter 06 3rd Quarter 06 4th Quarter 06 1st Quarter 07
Projections Projections Projections Projections
12-01-06 01-01-07-03-31-07 04-01-07-6-30-07 07-01-07-09-30-07
Program $2,585.00 $18,403.00 $34,221.00 $50,340.00
Carry In/Carry Out $0.00 N/A N/A $0.00
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable, Date of Modification
I. BUDGET INFORMATION and NARRATIVE:
Employment Services of Weld County will use the local set aside funds from the FY 07 Adult funds in
the amount of$50,000.00 to provide services as outlined below to customers of Employment
Services of Weld County who need and can benefit from higher level and more intensive services
than those offered by the Wagner Peyser basic labor exchange. Funds will be used for assessments,
remediation, testing, supportive service, and the associated staff time related to the delivery of
services under this project. The Line Item Budget, the budget narrative, and the quarterly
expenditure form are included as Attachment 1.
Funding Stream: FY 07 Adult Period of Performance: 10/1/06 through 6/30/08
Original Allocation: $275,705.00 To Administration Pool: $27,570.00
Current Program Budget: $300,578.00 Vax# 1042
Transfer In (+): $00,00 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Revised Program Budget: $300,578.00
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Program $300,578.00 ($50,000.00) $250,578.00
Set Aside-Adult $50,000.00 $50,000.00
Total Program $300,578.00 $50,000.00 $300,578.00
II. SCOPE OF WORK:
A. Purpose of the Protect
The system, while providing services to the universal population, does not allow for one-on-one
intensive staff assistance to individuals with special needs and as a result identified target groups
do not take full advantage or utilize services provided by the Workforce Center to assist them in
obtaining employment.
The Triage Targeted Populations (TTP) Program will allow a staff person the opportunity for
additional time to assist special populations so that they can fully understand and utilize the core
offered under the Wagner-Peyser basic labor exchange and limited intensive services usually
offered through WIA or other partner agencies.
B. Description of Employer's or Targeted Group
The purpose of the Triage Targeted Populations (TTP) Program is to provide enhanced labor
exchange and intensive job seeking services to individuals with disabilities, offenders and non-
English speaking clients seeking assistance through Employment Services of Weld County's
Workforce Center. Individuals who are not job ready and require more in-depth assistance in
accessing services will be the highest level of priority for the Program.
C. Skills Sets or Training Anticipated that Meets Industry Skill Standards
This project is not designed to provide specific occupation related skill sets or customized
•
training.
Services provided to customers under this project include comprehensive assessment testing and
remediation (if necessary) for basic literacy skills, GED preparation and testing, resume
preparation, more intensive individual counseling and job development based upon the
individual's capabilities and limitations, intensive follow-up services which will assist the individual
in obtaining and retaining employment, and in-depth coordination with other community agencies
to assist them in accessing needed services.
D. Employment and Wage Level Opportunities after Training
Identification of specific wage opportunities after training is not applicable to this project.
Participants will be provided job referrals pertaining to the choice of occupations. In addition,
labor market information will be used to provide participants an informed analysis of current job
trends and the available job market that can provide for successful employment opportunities.
E. Role of Employers, Economic Development, or Other Partners in the Planning and
Implementation of the Project
The Weld County Workforce Development Board has provided input and recommendations to the
development of this project. Through their participation in the Board, local employers and
partners have, and will continue to have a role in the implementation of the TTP Program.
F. Description of the Project or Activities Identifying the Specialized Services
Recruitment will be conducted using a screening approach and other alternative methods that
identify individuals that have a need for TTP services.
A bi-lingual specialist will provide in-depth services to the identified targeted populations.
Individuals will be provided one-on-one services more intensive than those provided through the
Wagner-Peyser basic labor exchange.
Individuals at this level will be provided one-on-one assistance in accessing the services provided
through basic labor exchange services, including job development,job leads,job referrals, and
exposure to the use of the resource room and utilizing the available technology. They will be
provided intensive services which may include assistance with resume preparation, basic skills
preparatory assistance, if not available from other resources, individual counseling and job
development based upon the individual's capabilities and limitations, intensive follow-up services
which will assist the individual in obtaining and retaining employment and in-depth coordination
with other community agencies to assist them in accessing needed services.
Because of the target group's limited employment experience and other barriers, programs like
WIA are not an appropriate or immediate option for them at the time of enrollment into the TTP
program. However, there is a need to continue support for educational services considering that
50% or more of this population has an educational level of below 11th grade. Because of their low
education levels and limited or unstable work experience, intensive and structured services such
as increasing job seeking skills, ESL/GED support, basic skills remediation, and more intensive
assessments are a must. With the additional educational support and other intensive services we
hope to continue making a major impact in the 'entered employment' rate for this population.
Individuals who require additional assistance after receiving intensive services through the
Program will be referred to partner agency programs including the Workforce Investment Act
(WIA) or other programs operated by partner agencies. This assistance will include scheduling
appointments and assisting them to acquire the necessary documentation required by training
programs or outside agencies.
G. Time Frames for Implementation
The project will serve a total of 200 individuals through the period of 6/30/2007. Intake and
recruitment will continue through April 2007. Services will be provided throughout the grant
period and will end on 6/30/2007. All participation and services will end 6/30/2007at which time
records will be exited from the program.
H. Proposed Performance Outcomes
The program plans to serve the following target groups:
Special Target Groups 12/06 01/07—03/07 04/07-06/07
Offenders 25 50 75
Individuals with Disabilities 15 45 75
Monolingual Individuals 30 70 100
The following is a description of the minimum proposed performance outcome levels:
• It is anticipated that a minimum of 30 individuals will be enrolled in a structured resume
writing,job searching or interviewing courses which will impact their employment goals
• Preparatory ESL/GED courses through the Educational Lab for 50 individuals
• Assessment Testing and Occupational Inventories for 50 individuals
• 75 educational courses for various occupational fields like keyboarding, career
exploration, financial planning, and job search
• Job Development for 5% of enrollees.
• Supportive Services for a minimum of 150 individuals which include, ESL/GED Books,
GED testing fees, calculators, class supplies, gas vouchers and bus passes, and work
uniforms, etc.
• It is anticipated that the Triage Targeted Populations Program will assist identified
individuals in obtaining employment earlier and/or access partner programs more
rapidly. Staff will strive to achieve an Entered Employment goal of 26%. The tracking of
entered employment will be achieved though a variety of sources such as CUB's wage
records, phone and correspondence folly-up, etc.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment 1
Amount Required
PERSONNEL:Staff and related costs
$32,000.00
OPERATING,ASSESSMENTS,SUPPLIES:
Operating: Includes assessment tests,Lab time,Lab time for remediation using Destinations and KeyTrain, $10,000.00
associated supplies, etc.
SUPPORTIVE SERVICES:
$8,000.00
Includes such things as bus passes,gas vouchers, assistance with ID card costs,GED test fees,etc.
TOTAL
$50,000.00
Personnel and Associated Staff Costs - ($ 32,000.00)
Funds will provide individuals with program orientation and enrollment, case management,job seeking
skills development, job development, facilitate enrollment to the learning lab, identify community •
resources and referrals to CBO's as need, management, report development, program analysis, and staff
supervision.
Operating Costs - ($10,000.00)
The Education Learning lab will provide assessment to measure reading, math and language levels for
GED placement; interest inventories which identify interests and aptitudes for occupational areas; Invest
Destinations learning program and other Basic Skills Remedial programs which enhance an individual's
reading, math and language skills; Resume preparation course that will provide a comprehensive and
professional resume.
Supportive Services - ($8,000.00)
Services will provide for books/calculators, GED Test fees, bus passes, gas vouchers, uniforms, drivers
licenses or state identification cards and other employment related expenses.
Projected Quarterly Expenditures -Cumulative
Funding Stream: FY07 Adult Set Aside
Expenditures 2nd Quarter 06 3rd Quarter 06 4th Quarter 06
Projections Projections Projections
12-01-06 01-01-07—03-31-07 04-01-07-6-30-07
Program $12,500.00 $31,250.00 $50,000.00
Carry In/Carry Out $0.00 N/A N/A
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