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Home My WebLink About20060265.tiff RESOLUTION RE: APPROVE PURCHASE OF SERVICE AGREEMENT FOR OLDER AMERICANS ACT PROGRAMSANDAUTHORIZECHAIRTO SIGN-CATHOLICCHARITIESNORTHERN WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Purchase of Service Agreement for Older Americans Act Programs between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services,Area Agency on Aging, and Catholic Charities Northern, commencing January 1, 2006, and ending June 30, 2006, with further terms and conditions being as stated in said agreements: WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Purchase of Service Agreement for Older Americans Act Programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services,Area Agency on Aging, and Catholic Charities Northern be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 23rd day of January, A.D., 2006, nunc pro tunc January 1, 2006. BOARD OF COUNTY COMMISSIONERS 1 / % WELD CO TY, COLORADO 44, ATTEST: �� '� �� 1� 116� t t /�, eile, Chair Weld County Clerk to the :',=r�` a �OC )) BY:` ��1 �1 An �'�c,, 1 �, ' 4 avid E. Long, Pro-Tem D uty Clef to the Board ' le` Wil''amH. Jerke APP AS TO FO Robert D. Masd ounty Attorney Glenn Vaal 2006-0265 ( , S t . HR0077 C // �‘ .) 61--2 ---6)/-6-2 6:, MEMORANDUM a 0, DATE: January 12, 2006 Vi` 'p TO: Mike Geile, Chair, Weld County Board of Commissioners O FROM: Walter Speckman, Executive Director, Division of Human i w.d COLORADO Services SUBJECT: Purchase of Service Agreements between the Area Agency on Aging and local service providers Enclosed for Board approval is one (1) Purchase of Services Agreements with local agencies to provide services to frail, low-income older adults with Older Americans Act funds. The terms of these agreements are from January 1, 2006 through June 31, 2006. Purchase of Services Agreement between the Area Agency on Aging and Catholic Charities Northern for$11,250 to purchase 250 units of outreach services to 50 isolated and homebound Hispanic elderly of Weld County to help them gain access to needed services. Please call Eva Jewell at extension 3331 or Walt Speckman at extension 3317 if you have further questions. 2006-0265 PURCHASE OF SERVICE AGREEMENT THIS AGREEMENT,made and entered into this 1"day of January,2006 by and between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld county,on behalf of the Weld County Division of Human Services'Area Agency on Aging,hereinafter referred to as"AAA"and Catholic Charities Northern hereinafter referred to as"CCN." WITNESSETH: WHEREAS,"AAA"develops and administers the Area Plan for a comprehensive and coordinated system of services, and WHEREAS,"AAA"serves as the advocate and focal point for older persons with the greatest economic and social need,and WHEREAS,"CCN"is a private,non-profit organization existing for the purpose of providing home health care services to residents of Weld County,and WHEREAS,"AAA"desires to purchase home health care for low-income elders from"CCN," NOW THEREFORE,it is mutually agreed: The"AAA"hereby agrees to award grant monies(under the Older Americans Act)in the sum of$11,250 to"CCN." 2. "CCN"agrees to provide 250 units of direct one on outreach services to 50 Hispanic seniors with a goal of reaching 50 rural elders,32 low income elders and 32 disabled elders. The primary target for outreach services will be Hispanic seniors who are isolated,rural. low income and disabled. A minimum of 75%of the unduplicated seniors projected to be served must newly identified clients who have not been served by this contract in the past. "CCN"agrees to provide 10 units of group educational programs to 300 Hispanic seniors. The primary target for these outreach services will be Hispanic seniors who are isolated,rural,low income and/or disabled. 3. The"AAA"agrees to reimburse"CCN"for all eligible project costs up to by not exceeding the sum of$11,250. 4. "CCN"agrees to support the goal of a comprehensive and coordinated system of services by maintaining regular participation on the Community Resource Network committee formally known as the Long Term Care Coordinating Committee. 5. "CCN"agrees to commence services with thirty(30)days after the signing of the Agreement and assure completion of all services required hereunder by June 30,2006. 6. "CCN"agrees to document and report any project income received as a result of services provided under the Agreement. 7. "CCN"agrees to include the following statement in any written materials(pamphlets,brochures,announcements,etc.) or in any verbal presentations: "CCN"is supported,in part by funds provided by the Weld County Area agency on aging through the Older Americans Act." 8. "CCN"understands that"AAA"is required to conduct periodic evaluations of the activities conducted under this Agreement and to monitor on an ongoing basis the performance of"CCN"to insure that the funds made available by the Agreement are expended in keeping with the purposes for which they were awarded;and"CCN"accordingly agrees to cooperate fully with the"AAA"in the conduct of such evaluation and monitoring,including the keeping and supplying of such information,and providing access to documents and records to the"AAA"for the purpose of audit; and further agrees to do all things necessary to enable"AAA"to fulfill its obligation to the State of Colorado and the United States Government. 9. Any changes,including any increase or decrease in the amount of"CCN's"compensation,and including changes in budget allocations which are mutually agreed upon by and between the"AAA"and"CCN",shall be incorporated in written amendments to this Agreement and in appropriate revisions to the grant proposal. 10. "CCN"understands and agrees that the following provisions are part of the official application and as such become binding upon commencement of the project: 1 a. Agrees that the project will be carried out in accordance with the Federal program and fiscal regulations,the policies and procedures established for grants by the State Agency,and the terms and conditions of the project application approved by"AAA"in making this award of fund;specifically,agrees to abide by the dollar amounts as shown in the budget by program and cost categories. b. Understands that if there is Federal/State cash unearned at the time the project is terminated,this amount must be returned to the"AAA"unless the"AAA"otherwise stipulates. c. Understands that the project's fiscal affairs are subject to audit. If costs are disallowed,the proportion of Federal/State funds disallowed must be returned to the"AAA." d. Understands that this award is made for the period amounts stated in this Agreement. This Agreement in no way implies further funding which is contingent upon the availability of funds and approval of future project applications. e. Agrees to keep records and make reports on the forms required by the"AAA"and in accordance with guidelines issued by the State of Colorado and the Administration on Aging,specifically, To submit monthly financial and programmatic reports to the"AAA"by the 10th of the following month; To submit a final financial report within 45 days after the end of the project year; To submit other reports to the"AAA"as requested; Maintain a computer system that will be able to manage all required"AAA"reporting software; Maintain interne[access in order to transfer all required data to the"AAA". f. Agrees to advise the"AAA"of needed program and financial changes and await approval from the"AAA" prior to change implementation. g. Agrees to have policies and procedures for complaint/appeal tracking,timely disposition of complaints/appeals and documentation of such processes. h. Agrees to have a client grievance policy which will address any alleged infractions of any federal state or local laws by`CCN"against recipients of or applicants for services. i. Agrees to have a policy and procedure for wait lists that meets the requirements set forth by the"AAA". j. Agrees to provide recipients receiving services the opportunity to contribute to all or part of the cost of the services received. Each recipient shall be given the opportunity to determine if they are able to contribute to all or part of the cost of services. No recipient shall be denied a service because of a failure to contribute to all or part of the cost of the service. All contributions shall be considered program income. All contributions shall be used to expand the services for which the contributions were given. k. Agrees that local cash or in-kind contributions have not been used to satisfy or match another federal grand or funds. Supplies,volunteer services,and other in-kind contributions shall be valued as described under 45 C.F.R. 874.5. All matching contributions, including cash and in-kind shall be verifiable from agency records. 11. No portion of the Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess,nor shall any portion of this Agreement be deemed to have created a duty of care with respect to any persons not a party of the Agreement. 12. No portion of the Agreement shall be deemed to create an obligation on the part of the County of Weld,State of Colorado,to expend funds not otherwise appropriated in each succeeding year. 13. If any section,subsection paragraph,sentence,clause,or phrase of this Agreement is for any reason held or decided to be unconstitutional,such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section,subsection,paragraph,sentence,clause,and phrase thereof irrespective of the fact that any one or more sections subsections,paragraphs,sentences clauses,or phrases might be declared to be unconstitutional or invalid. 2 I4. The term of this Agreement shall be from January I,2006 through June 30,2006. The Agreement may be evaluated in March by both parties. The basis for renegotiation of the Agreement will be satisfactory performance of the provider, availability of funds,priorities as established by the Area Agency on Aging and need for the service. 15. This Agreement may be terminated up thirty(30)days written notice by either party. This Agreement shall be terminated immediately in the event of loss of funding to the AAA. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day first written above. BOARD OF CO Y COMMISSIONERS CATHOLIC CHARITIES NORTHERN �� M. J. Geile, Chair Jim suck, resident JAN 2 3 2006 WELD COWflYHUMAN SERVICES ••• geWalter J.,Speckiman,Executive Director u�.ay/ .• '� t `. _ �i�� ' WELD COUNTY AREA AGENCY ON AGING %Ntilttir / t��"'^""7 /�w r Eva M. Jes4el("birec[or ATTEST: . Weld County Clerk to the Board / By A W1 tdo uty CI to the Board J 3 • ©°1; — Dcgt.s— Hello