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Home My WebLink About20061366.tiff RESOLUTION RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR SUPPLEMENTAL HEAD START GRANT ONE-TIME FUNDING AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Application for Federal Assistance for Supplemental Head Start Grant One-Time Funding between the County of Weld,State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services, Family Educational Network of Weld County,and the United States Department of Health and Human Services,commencing January 1,2006,and ending December 31,2006,with further terms and conditions being as stated in said application, and WHEREAS,after review,the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Federal Assistance for Supplemental Head Start Grant One-Time Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services, Family Educational Network of Weld County, and the United States Department of Health and Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. 2006-1366 CO: El-S �� HR0077 RE: APPLICATION FOR FEDERAL ASSISTANCE FOR SUPPLEMENT HEAD START GRANT ONE-TIME FUNDING PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 17th day of May, A.D., 2006, nunc pro tunc January 1, 2006. BOARD OF •UNTY COMMISSIONERS ELa WELD CO QTY, COLORADO ATTEST: £L" N '�� .. /"• ��i►��.. ka°: . J. .le, Chair Weld County Clerk to the — C. e ftp '�'� > David E. Long, Pro-Tem BY: CJ1'12_4Q11 Duty Cler�'to the Board _ V r Willi Jerke APP ED AS TO 'b. Robe D. Masd n oun Attorney i'SG LM GRALetiC Glenn Vaad — Date of signature: 511/C4% 2006-1366 HR0077 MEMORANDUM DATE: May 12, 2006 WI '� TO: M.J. Geile, Chair, Board of County Commissioners C1,11,-/(24 FROM: Walter J. Speckman, Executive Director, Human COLORADO Services SUBJECT: Grant Application for One-Time Program Improvement Monies for Head Start Enclosed for Board approval is a Grant Application for One-Time Program Improvement monies for the Head Start Program in the amount of$294,544.36. If awarded this money, it will be used for: 1. Literacy Initiatives 2. Child Health and Safety (facilities; playgrounds) 3. Technology Support for Literacy Initiatives If you have any questions, please telephone me at 353-3800, extension 3317. 2006-1366 APPLICATION FOR 2.DATE SUBMITTED: Applicant Identifier 080110019 FEDERAL ASSISTANCE 1.TYPE OF SUBMISSION 3.DATE RECEIVED BY STATE: State Application Identifier Application Preapplication Construction ❑Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 08CH0019 �X Non-Construction ❑Non-Construction 5.APPLICANT INFORMATION Legal Name: Weld County Department of Human Services-FENWC Organizational Unit: Department: Family Education Network of Weld County Organizational DUNS: 139136811 Division: Address: Name and telephone number of the person to be contacted on matters Street: 1551 North 17th Avenue involving this application(give area code) P.O.Box 1805 Prefix:Mr. First Name:Walt City: Greeley Middle Name: County: Weld Last Name: Speckman State: CO Zip Code:80632 Suffix: Country: USA Email: wspeckman@co.weld.co.us 6. EMPLOYER IDENTIFICATION NUMBER(EIN) Phone Number(give area code) Fax Number(give area code) 970-353-3800 x3317 970-304-6453 8 1 4 . 6 0 0 0 8 1 3 8.TYPE OF APPLICATION 7.TYPE OF APPLICANT(enter appropriate letter in box) �g nNew I Continuation x Revision If Revision,enter appropriate letter(s)in box(es): A Other(specify) Other(specify) 9.NAME OF FEDERAL AGENCY: USDHHS/ACF/ACYF/Head Start 10.CATALOG OF FEDERAL DOMESTIC 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ASSISTANCE NUMBER: 9 3 • 6 0 0 PY 2006 Supplemental Head Start Grant Application TITLE(Name of Program):Head Start One-Time Funding 12.AREAS AFFECTED BY PROJECT (Cities,Counties,States etc.): Weld County,Colorado 13.PROPOSED PROJECT: 14.CONGRESSIONAL DISTRICTS OF: Start Date: 1/01/2006 Ending Date: 12/31/2006 a.Applicant4 b.Project 4 15.ESTIMATED FUNDING 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a Federal $ 294,544.00 a. YES THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b Applicant $ 73,636.00 c State $ .00 Date b. NO n PROGRAM IS NOT COVERED BY E.O.12372 d Local $ .00 X OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other $ .00 f Program Income $ .00 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g Total $ 368,180.00 D Yes If"Yes;attach an explanation. ri No 18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a.Authorized Representative Prefix Mr. I First Name Mike Middle Name Last Name Geile Suffix b.Title Chair,Weld County Board of Commissioners c.Telephone number 9770--356.40000 J �tL d.Signature of Authorized Representative e. GCJ e.Date Signed MAY 1 7 Z�UU Standard Form 424(Rev.9-2003) Prescribed by OMB Circular A-102 o?C66 — 3� >3 NI \ _ \ \ O _ _ 05 \ \ _ d - 01 _CD \ _ _ CO _ _ .,?.?:: } f kI \ \ ) ) _ . i' a.) c° cm 1*-- O CD . .1 \ LL \ \ Coq <17 \ } CD \ hE % § y o . I \ ) - » ta§ < . ( • \ a \ \ _ � / U \ \ ) . cn ID • i } Z / g ) I xi ii \;.;Iiii. . < 3 y !;1 11011111111 2 2a. -. , / a Mit co / % / ) z O ] CO O ) / � cc,_ ce)= t - \ ° ° \ f \ •i...:::,.:: E -- --• O O !Hie: q — - f & _ # _ , j / r co e. — — — _ i § CO & _ § = 2 \ \ G o - < § \ _ - - ! # ? / ) ® f \ a. ) § o ) � / 0 - _ ° _ , - _ IT _ T N cr8 W N co 4J a t"J C) r r C m ca r n t H f9 N . CO CV N N Mf- -c p f. r ~ L O yIIttie N quy v v 0 0 • LL C_ • m = CO U. 23 CO -.. a)) E QJ d O w v c L '3g:: t. H '. tit : C . i p o d to a3 p itr7 0. a m m = ' N^ w C V if _: �V• CC g 0 At, bi C {i f0 cp $ $ U 2 a o. n W o r» b. M1:Q. r r ci u Li LL an W a .O` N J • a •••••o vi .MO ,FLL:.40 ii E LL ItIi 4 4C 8 a y� W � .- co E `o , ._ o c E O D.,, �n , , ftA A1'iR H W R, 'C cu ti. 'titc.•' a, U> o 1., c g 0.. g m ...... a 0 _ v m rn o %' co cO 0 cb w N _fig. m w :O co c o y&�a,'4� O ii.t o F o iri N J N lL Q 'J p O N z )- �` z t— i- o CC co ,r,/ o in co ad of o c•i O '<*+4 O6 of N N ti -r y U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES COMPENDIUM OF REQUIRED CERTIFICATIONS AND ASSURANCES SF 4248 ASSURANCES - NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability(including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S.C. 4278-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM=s Standards for a Merit System of Personnel Administration (5 CFR 900, Subpart F). 6. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the bases of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended(20 U.S.C. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended(29 U.S.C. 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended(42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970(P.L. 91-616), as amended, relating to non-discrimination on the bases of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of the alcohol and drug abuse patient records; (h) Title VII of the Civil Rights Act of 1968(42 U.S.C. 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (I) any other non-discrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and p) the requirements of any other non-discrimination statute(s) which may apply to the application. 7. Will comply, or has already complies, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act(5 U.S.C. 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. 276a to 276a-7), the Copeland Act(40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act(40 U.S.C. 327-333), regarding labor standards for Federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order(EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c)protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seq.); (t) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended(42 U.S.C. 7401 et seq.); (g)protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and(h)protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205) 12. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C. 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended(16 U.S.C. 470), EO 11593(identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966(P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.)pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4801 et seq.) which prohibits the use of lead based paint in the construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. DRUG-FREE WORKPLACE REQUIREMENTS GRANTEES OTHER THAN INDIVIDUALS By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below. This certification is required by regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR,Part 76, Subpart F. The regulations published in the January 31, 1989 Federal Register, require certification by grantees that they will maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when HHS determines to award the grant. False certification or violation of the certification shall be grounds for suspension of payments, suspension or termination of grants, or government-wide suspension or debarment. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection, Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of building) or other sites where work under the grant takes place. Categorical descriptions may be used(e.g. all vehicles of a mass transit authority of State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios). If the workplace identified to HHS changes during the performance of the grant, the grantee shall inform the agency of the change(s), it previously identified the workplaces in question (see above). Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees'attention is called, in particular, to the following definitions from these rules: "Controlled substance"means a controlled substance in Schedules I through V of the Controlled Substances Act(21 USC 812) and as further defined by regulations (21 CFR, 1308.11 through 1308.15). "Conviction" means a finding of guilt(including a plea of nob contendere)or imposition of sentence, orboth, by any judicial body charged with the responsibility to determine violations of the Federal of State criminal drug statutes; "Criminal drug statute"means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing use, or possession of any controlled substance; "Employee"means the employee of a grantee directly engaged in the performance of work under a grant including: (i)All"direct charge"employees; (ii) all "indirect charge"employees unless their impact of involvement is insignificant to the performance of the grant; and(iii)temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). The grantee certifies that it will provide a drug-free workplace by: a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of be statement required by paragraph (a); d) Notifying the employee in the statement required by paragraph (a) that as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; e) Notifying the agency in writing within ten days after receiving notice under subparagraph (d)(2), from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f) Taking one of the following actions within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a) through (f). CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE Public Law 103-227, also known as the Pro-Children Act of 1994(Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the services are funded by Federal program either directly or through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law also applies to children's services that are provided in indoor facilities that are constructed, operated, or maintained with such Federal funds. The law does not apply to children's services provided in private residences;portions of facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable Federal funds in medicare of medicaid;or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. By signing this certification, the offeror/contractor(foracquisitions) or applicant/grantee (for grants) certifies that the submitting organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act. The submitting organization agrees that it will require that the language of this certification be included in any subawards which subrecipients shall certify accordingly. CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76 certifies to the best of his or her knowledge and believe that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transaction by any Federal Department or agency; (b) have not within a 3-year period preceding this proposal been convicted or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction: violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; (c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity(Federal, State or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) have not within a 3-year period preceding this application/proposal had one or more public transaction (Federal, State or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The Department of Health and Human Services' (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions,"provided below without modification in all lower tier covered transactions. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS (TO BE SUPPLIED TO LOWER TIER PARTICIPANTS) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR, Part 76, certifies to the best of its knowledge and belief that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions,"without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. CERTIFICATION REGARDING LOBBYING FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS The undersigned certifies to the best of his or her knowledge and belief, that: (1) No Federal appropriate funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee or an agency, a member of congress,an officer or employee of congress, or an employee of a member of congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty or not less than$10,000 and not more than$100,000 for each such failure. I hereby agre o the above certifications and assurances. MAY 17 2006 Signature of Certifying Official Date M. J. Geile, Chair Title Board of Weld County Commissioners r- Applicant Organization \j L'al fee sky al WEST: gtegu(/(/ •:1r41 WEL COUNTY CLERK TO THE BOARD ‘r T['� BY: u 1 g. DEP TY CLE TO THE BOARD 08CH0019 PY 2006 Supplemental Head Start Grant Application One Time Funding MATCH NARRATIVE The Match figure of$44,989 in supplies is the value of the manufacturer's discount for the Microsoft Pro Licensing Upgrade and donated services provided by ACS Computer Services and Shane Brown to the FENWC Network. 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C 7 -d ,F K O 4 O4:1 o y -0 tie le,..„.. ~ tu Q o Z • H iii Family Educational Network of Weld County One-Time Funding Grant Application Regional Head Start Narrative Purpose: To improve the program's effectiveness in the delivery of services in the areas of Curriculum and Assessment, Individualization, Child Health and Safety and Facilities, needs identified through the Triennial Review, Community Assessment and Self-Assessment findings as well as Child Outcomes and the NRS Assessment. L Overview: In its March 2005 triennial review, FENWC was identified as non- compliant in the area of Curriculum and Assessment. FENWC has worked diligently to remedy those identified problems. FENWC's Policy Council and Governing Board have approved the adoption of a new program curriculum and curriculum delivery system, Creative Curriculum, which is optimizing individualization and the articulation of child outcomes. Assessment tools have identified a significant need to expand the Curriculum in the areas of phonological awareness and child literacy and to provide education staff with the training to ensure optimal delivery of services to children. In order to further support individualization, FENWC has identified a need for a more comprehensive observation system in order to ensure more detailed assessment of the progress of children with disabilities. Updated technology is also a need identified in order to have the capacity to adequately provide the curriculum to preschool children and families and manage outcomes data and assessment. Internal Health and Safety monitoring and the Program Self Assessment identified a need to build the health and safety capacity if two play areas in need of extensive refurbishing, and two that lack appropriate shaded areas on their playgrounds. In addition, FENWC has a number of aging modular classroom facilities in a number of County locations that are in need of significant renovation and repair that is beyond the capacity of the Program's budget. Although the costs for the purchase and/or implementation of these one-time funding requests are beyond the Program's current budget capacity, once installed, FENWC will be able to maintain them. FENWC has consistently been fully enrolled and continues to operate with a waiting list. While costs are skyrocketing, budgets are diminishing, and the Program is already carefully monitoring a tight budget that has been fully expended each year. The Program has not been awarded any one-time funding since 2002. A. Curriculum Request: FENWC's Governing Body and Policy Council have expressed their support for the Program in its efforts to expand and enhance the curriculum with language and literacy components. The Program implemented the new Creative Curriculum materials for preschool in 2005. FENWC is also working to initiate the Head Start Early Language Learners Project. In addition, the Program has utilized the Step Circle materials in the classroom for several years, but has done so without the benefit of training. Step Circle is an excellent curricular component, which integrates well with Creative Curriculum, but the lack of training for service deliverers diminishes its effectiveness. To optimize child outcomes assessment of children with disabilities, the Program has identified the Individual Child Profile—Expanded Forerunner For Special Needs Children. Finally, the Program has identified a serious need for a consistent and structured approach to phonological awareness to insure children's success in language and literacy. To do this, FENWC has investigated many phonological awareness systems available, and selected the Scholastic Sand Castles First Sounds as the best tool to compliment Creative Curriculum. The Program's budget constraints will not allow the Program to secure the Individual Child Profile—Expanded Forerunner assessment tool for children with disabilities, Step Circle training for Education staff, or the First Sounds series. FENWC is requesting one-time funds to purchase these items and secure these services. B. Curriculum Support Request: A major component of Creative Curriculum involves access to computers. The Program's computer system is slow and outdated. Using Creative Curriculum's CCPort is a slow and tedious process. The Program's current server is no longer supported by the manufacturer because of its age, and unfortunately, it is failing. In order to access and optimally utilize the computer program at our centers, FENWC is requesting to initiate a system-wide upgrade. The following areas must be upgraded in order to have the curriculum provided adequately to preschool children and families and manage outcomes data and assessment tools: CPU's, monitors, switches and routers, software licenses and the file server. In addition, the Program is requesting funds to purchase an LCD Projector to use for staff and parent training initiatives. Finally, FENWC is requesting the money to purchase a new copier for program use. The current machine is more than 8 years old and serves 15 centers, as well as the main office. As time goes by, the machine is down for repair frequently; its useful life is coming to an end. Supporting teachers in the classroom with monthly calendars, menus, literacy packets, home visit, conference and outcomes reports to parents and policy groups is an important component of the communication system, and a well operating mechanical system is vital. C. Literacy and School Readiness Request: Literacy and school readiness are priority goals for children. The Program budgets for and provides significant resources to this end. However, one area of readiness is the ability to utilize technology as a tool in school. The current Hatch children's computer system utilized in FENWC classrooms was purchased in 1996. It is outdated; most units are beginning to fail. FENWC is requesting one-time funds to purchase Early Childhood Computer Learning Centers for 8 classrooms. D. Child Health and Safety Request: Internal Health and Safety monitoring and the Program Self Assessment identified two play areas in need of extensive refurbishing, and two that lack shaded areas on their playgrounds. FENWC has developed a collaborative effort with the Hudson school district. The district's Parent Association has committed funds to purchase and install play equipment for the play area. FENWC is requesting funds to commit to resurface the play area at Hudson with "2 Cushion 2 Play 50" in order to complete the project. Labor and materials to resurface the play area: 130' x 130' @ 3.79 sq ft = $64,051.00. In addition, the play area at the Frederick center has no hard surface on which children may use large motor riding equipment. Instead they are forced to use tricycles and scooters on grass or on a sand surface and are seriously limited in their large motor development. FENWC is requesting funds to install a concrete area for bike riding. Materials and labor to lay concrete for 75' x 6' @ $2.67/sq. ft. = $1,201.50. The Frederick playground also lacks adequate shaded playground area and on hot days some equipment becomes too hot for children to play on. Materials and labor to install a shade canopy to cover a 15' by 15' area(225 sq. ft.) will be $4,400.00. The Billie Martinez Center play area also lacks any shaded area for children's play. The Program is requesting funds to install a shade canopy to cover a 15' by 15' area(225 sq. ft.) will be $4,400.00. E. Facilities Request: In its March 2005 triennial review, FENWC was identified as non-compliant in the area of Facilities, with one center identified as meeting state licensing requirements for adequate space, but not meeting Head Start requirements. The Program has corrected that problem by moving to a larger facility. However, FENWC has several aging modular classroom facilities which minimally meet space requirements for Head Start and state licensing. FENWC is requesting funds to undertake one-time refurbishing of 4 modular units at Hudson, Milliken, Dos Rios and Jefferson Head Start Centers to upgrade to facilities that will be better designed to meet children's and family's needs in terms of safety, adequate space and accessibility. The refurbishing will include 1) entrance ramps, 2) exit steps, 3) classroom sinks and drinking fountains, 4) facility cabinet/storage/workstation areas, 5) interior wall resurfacing, carpet/linoleum/ceiling tile replacement, and replacement equipment for 8 classrooms. II. Outcomes: The program's goals for these areas are: 1) To enhance and improve Program efforts in language development and literacy. 2) To improve program staff's understanding of how to implement Step Circle best practices in the curricular system. 3) to support program staff in the utilization of the Creative Curriculum continuum and the Creative Curriculum Port (electronic outcomes tracking format) for child assessment and tracking of child progress, including developing basic individual skills in the use of technology with a variety of programs (Creative Curriculum Port, ChildPlus, Microsoft Word, etc.) as a support system for the curricular component. 4) To increase program staff's knowledge and understanding of how to use data as a tool to develop and/or modify lesson plans, and child goals and objectives. 5) To increase program staff's knowledge and understanding or how data can be used to evaluate children's progress, to make decisions on curriculum delivery, to plan for children's needs, to identify professional development training needs for staff, to develop and provide practical and valuable reports to be shared with parents, 3 6) To expand and improve services to children with disabilities, 7) To increase parents' knowledge and understanding of how curriculum is used in Head Start to foster their child's development. 8) To increase parents' knowledge and understanding of child outcomes and of how their children's classroom experiences can be supported in the home. 9) To insure that playgrounds meet and exceed licensing requirements for child safety and healthy play. 10) To insure that modular classroom facilities meet and exceed Head Start and licensing requirements for adequate space, child safety and accessibility. III. Budget Narrative/Resources Requested: Curriculum Materials Item Individual Cost Extended ""Total Creative Curriculum Set of 10/$22.95 6 $ 137.70 Individual Child Profile—Expanded Forerunner For Special Needs Children. Children's Booklets Creative Curriculum $24.95 15 $ 374.25 Individual Child Profile—Expanded Forerunner For Special Needs Children. Teacher Booklets Scholastic First Sounds $300/set 10 $3,000 Children's Booklets Step Circle Training $4,000 $4,000 Consultant Fee Step Circle Training $825 $ 825 Consultant Travel Step Circle Training $1,500 $1,500 Trainee Materials Total $9,836.95 4 Curriculum Support: A major component of Creative Curriculum involves access to computers. In order to access and optimally utilize the computer program at our centers, FENWC is requesting to initiate a system-wide upgrade. The following areas must be upgraded in order to have the curriculum provided adequately to children and families and manage outcomes data and assessment tools. Item Individual Cost Extended Total CPU units $ 850.00 6 $ 5,100.00 Monitors $ 260.00 6 $ 1,560.00 Upgrade File Server $ 4,600.00 Manageable $ 500.00 3 $ 1,500.00 switches/hubs Cisco Firewall $2,500.00 3 S 7,500.00 restricted File Server Upgrade $8,600.00 1 S 8,600.00 and installation Workstation image $1,000.00 1 $ 1,000.00 Citrix Licensing $ 253.00 6 $ 1,518.00 Citrix Install $1,400.00 $ 1,400.00 Citrix Training $1,100.00 $ 1,100.00 Microsoft Pro $ 63.50 6 $ 381.00 licensing upgrade Microsoft Pro Media $ 30.00 1 $ 30.00 Program Copier $6,989.99 1 $ 6,989.99 Total ,�, $41,278.99 Classroom/Training Technology Item : Individual Cost '1'!!i"li:{ Extended Total Early Childhood $1,675.00 8 $13,400.00 Computer Learning Center LCD Projector $2,200.00 1 $ 2,200.00 Total $15,;60.0.00 5 Facilities Refurbishing Item Individual Cost Extended Total Concrete Ramp with $3,870.00 4 $15,480.00 imbedded handrail Exit-Stair unit $1,225.00 8 $9,800.00 Child Sinks and $1,415.00/unit 8 $11,320.00 Drinking Fountain Toilet fixtures $ 275.00 16 $ 4,400.00 Wall Storage Cabinets $65.00/linear ft. 30 linear ft x 8 $15,600.00 installed Base Cabinet $210.00/linear ft. 6 linear ft x 8 $10,080.00 installed w/countertop Parent/Staff Work $3,800.00 4 $15,200.00 stations Interior wall and $5,400.00/double 4 $21,600.00 ceiling repair and classroom/office/ resurfacing bathrooms/kitchen Carpet replacement $1,130.00/classroom 8 $9,040.00 Linoleum replacement $2,440/center 4 $9,760.00 (classrooms/office/ bathrooms) Sand and Water Table $299.99 8 $2,399.92 Housekeeping Set $650.00 8 $5,200.00 Large Group Carpet $429.00 8 $3,432.00 Rectangular Table $204.00 16 $3,264.00 Child chair $53.00 120 $6,360.00 Storage Shelf $239 40 $9560.00 Book Stand $160 8 $1,280.00 Total $153,775.92 Child Play Areas Item Individual Cost Extended Total 2 Cushion Play 50 $3.79/sq. ft. installed 16,900 square feet $64,051.00 Concrete play area $2.67/sq. ft. installed 450 square feet $ 1,201.50 Shade Canopy 15x15 $4,400 installed 2 $ 8,800.00 Total $74,452.50 Total Cost: $294,544.36 Total Grant Dollars Requested: $294,544.36 6 Hello