HomeMy WebLinkAbout20063359.tiff RESOLUTION
RE: APPROVE INTERAGENCYAGREEMENT FOR JUVENILE INFORMATION EXCHANGE
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Interagency Agreement for Juvenile
Information Exchange among the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Social Services, and
Weld County School District RE-1, the Town of LaSalle Police Department, the Town of Gilcrest
Police Department, the Town of Platteville Police Department, the Weld County Sheriffs Office,
Weld County Probation, and the District Attorney of the 19th Judicial District, commencing upon
full execution, with further terms and conditions being as stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services,that the Interagency Agreement for Juvenile
Information Exchange among the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Social Services, and
Weld County School District RE-1, the Town of LaSalle Police Department, the Town of Gilcrest
Police Department, the Town of Platteville Police Department, the Weld County Sheriffs Office,
Weld County Probation, and the District Attorney of the 19th Judicial District be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
2006-3359
850033
all SS -
APPROVE INTERAGENCY AGREEMENT FOR JUVENILE INFORMATION EXCHANGE
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by the
following vote on the 11th day of December, A.D., 2006.
BOARD OF COUNTY COMMISSIONERS
WELD COU , COLORADO
ATTEST: Midi � eile Chair
/ "
Weld County Clerk to the Board ' , t c feiWit i l
1 +- E. Long, Pro-Tem
BY: C�-' i ,< - .i
Deputy Jerk to the Board
H. Jerke
APPF3.OVa AS TO • ►'
Robert D. Masden
unty Attorney EXCUSED
Glenn Vaad
Date of signature: 12 -2 C.9
2006-3359
SS0033
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, CO. 80632
IlDWebsite:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
C
Fax(970)346-7663
MEMORANDUM
COLORADOTO: M.J. Geile, Chair Date: November 27, 2006
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services
RE: Interagency Agreement—Juvenile Information Exchange
Enclosed for Board approval is an Interagency Agreement—Juvenile Information Exchange
among Weld County School District RE-1, Town of LaSalle Police Department, Town of Gilcrest
Police Department, Town of Platteville Police Department, Weld County Sheriff's Office, Weld
County Probation, District Attorney of the 19'" Judicial District, and the Weld County Board of
Social Services. Bruce Barker, Weld County Attorney, has reviewed this Agreement and
recommends Board approval.
The parties wish to participate and promote a coordinated effort among agencies to achieve public
safety with School District RE-1 and with the goal of reducing juvenile crime.
The term of the agreement is upon the date of execution of the Agreement and will be renewed
automatically unless otherwise modified.
If you have any questions, please telephone me at extension 6510.
2006-3359
INTERAGENCY AGREEMENT
JUVENILE INFORMATION EXCHANGE
WELD COUNTY SCHOOL DISTRICT RE-I
TOWN OF LASALLE POLICE DEPARTMENT
TOWN OF GILCREST POLICE DEPARTMENT
TOWN OF PLATTEVILLE POLICE DEPARTMENT
WELD COUNTY SHERIFF'S OFFICE
WELD COUNTY BOARD OF SOCIAL SERVICES
WELD COUNTY PROBATION
19TH JUDICIAL DISTRICT
WITNESSETH:
WHEREAS, The general assembly declares that information obtained by public agencies
in the course of performing their duties and functions under Title 19 Children's Code is
considered public information under the"Colorado Open Records Act", and
WHEREAS, recognizing that certain information is highly sensitive and has an impact
on the privacy of children and members of their families and that disclosure of sensitive
information carries the risk of stigmatizing children, and
WHEREAS, recognizing absolute confidentiality of such information may result in
duplicated or fragmented services, the delivery of ineffective and/or costly programs and may
put members of the public at risk of harm, and
WHEREAS, all parties are committed to providing appropriate programs and services to
prevent children from becoming at risk and to intervene with children already involved in the
juvenile justice system, and
WHEREAS, the parties to this agreement desire a maximum degree of long range
cooperation and administrative planning in order to provide for the safety and security of the
community and its children, and
WHEREAS, all parties are committed to improving services to children in the juvenile
justice system through sharing information, eliminating duplication of services and coordinating
efforts, and
07.006-OS-5.5
WHEREAS, all parties mutually agree that sharing resources, where feasible, and in
particular training efforts, may result in improved coordination, and
WHEREAS, it is the understanding by all parties that certain roles in serving children
and youth are required by law, and that these laws serve as the foundation for defining the role
and responsibility of each participating agency, and
WHEREAS, all parties mutually agree that all obligations stated or implied in this
agreement shall be interpreted in light of, and consistent with governing state and federal laws;
NOW, THEREFORE,the parties do hereby covenant and agree to do the following:
EACH OF THE PARTIES AGREES TO:
1. Promote a coordinated effort among agencies and staff to achieve maximum public safety
with the goal of reducing juvenile crime.
2. Participate in interagency planning meetings, as appropriate.
3. Assign staff, as appropriate, to participate in a consolidated case management system, re-
entry into school of children returning from detention or commitment program, and other
information-sharing activities to assess and develop plans for at-risk youth and those involved in
the juvenile justice system.
4. If applicable, participate in the planning and implementation of a juvenile assessment,
receiving and truancy center to the extent feasible for each party.
5. Jointly plan, and/or provide information and access to, training opportunities, when
feasible.
6. Develop internal policies and cooperative procedures, as needed, to implement this
agreement to the maximum extent possible.
7. Comply with relevant state and federal law and other applicable local rules which relate
to records use, security, dissemination, and retention/destruction.
THE DEPARTMENT OF PROBATION AGREES TO:
1. Notify the Sheriff and Superintendent of Schools or designees, within 24 hours,
excluding weekends and holidays, upon learning of the move or other relocation of a juvenile
offender into, out of, or within the jurisdiction, who has been adjudicated, or had adjudication
withheld for a violent misdemeanor or felony.
2. Share dispositional, placement and case management information with other agencies, as
appropriate, for purposes of assessment, placement and enhanced supervision of juveniles.
3. Develop, in cooperation with School and law enforcement, and local service providers, a
written plan to determine the procedures to be taken when a child is identified as being truant
from school.
4. Develop appropriate internal written policies to insure that confidential education record
information is disseminated only to appropriate personnel.
THE DEPARTMENT OF SOCIAL SERVICES AGREES TO:
1. Provide notice to the Superintendent of Schools or a designee, upon the initiation of
planning efforts with private nonprofit entities or governmental entities, including agencies part
of this Agreement, which could result in the creation, relocation or expansion of youth services
programs and which may impact the school district.
2. Develop, in cooperation with the School and law enforcement, and local service
providers, a written plan to determine the procedures to be taken when a child is identified as
being truant from school.
3. Develop appropriate internal written policies to insure that confidential education record
information is disseminated only to appropriate personnel.
THE SCHOOL SUPERINTENDENT AGREES TO:
1. Notify, within 24 hours, excluding weekends and holidays, the district's student success
coordinator and the child's principal of any juvenile arrested for a crime of violence or violation
of law upon receipt of such information from law enforcement or the court system or probation
department. The principal, within 24 hours of such notice, excluding weekends and holidays,
shall provide such information to student service personnel, school resource officer, and the
student's immediate teachers.
2. Designate the contact person to be responsible for receiving juvenile arrest information
and inform all parties as to the Superintendent's designee.
3. Request criminal history information only for the purposes of assessment, placement or
security of persons and property.
4. Designate the contact person(s) to be responsible for receiving confidential criminal
history information and inform all parties as to the names of those individuals.
5. Develop appropriate internal written policies to insure that confidential criminal history
information is disseminated only to appropriate school personnel.
6. Share information regarding student achievement, behavioral and attendance history of
juvenile offenders and juveniles at risk of becoming offenders with the parties to this agreement,
for the purpose of assessment and treatment.
7. Develop, in cooperation with law enforcement and local service providers, a written plan
to determine the procedures to be taken when a child is identified as being truant from school.
8. Notify the appropriate law enforcement agency when an adult or a student commits any
of the following offenses on school property, on school sponsored transportation, or at school
sponsored activities: Homicide; Sexual Battery; Armed Robbery; Aggravated Battery on a
teacher or other school personnel; Kidnapping or abduction; Arson; Possession, use or sale of
any firearm; Possession, use or sale of any explosive device; Possession, use or sale of any
controlled substance; or any act that compromises school or community safety. Additionally, if
the offense involves a victim, school officials shall notify the victim and if the victim is a
student, the victim's parents, of the offense and the victim's right to press charges against the
offender. School personnel shall cooperate in any investigation or other proceedings leading to
the victim's exercise of right as provided by law.
EACH LAW ENFORCEMENT CHIEF AND SHERIFF AGRREE TO:
1. Notify the Superintendent or designee of the name and address of any student arrested for
a crime. Notification shall be within 72 hours, excluding weekends and holidays, and shall
include the specific delinquent act that led to the arrest.
2. Upon request by the school district, share summary criminal history information with the
Superintendent or designee regarding juveniles who are students within the educational system
for purposes of assessment, placement or security of persons and property.
3. Develop appropriate internal written policies to insure that confidential education record
information is disseminated only to appropriate personnel.
4. Develop, in cooperation with School and local service providers, a written plan to
determine the procedures to be taken when a child is identified as being truant from school.
5. Notify the Superintendent or designee of the name and address of any employee of the
school district who is charged with a felony or with a misdemeanor involving the abuse of a
minor child or the sale or possession of a controlled substance. Notification shall be within 72
hours, excluding weekends and holidays, and shall include the specific act which led to the
arrest.
THE DISTRICT ATTORNEY AGREES TO:
1. Notify the Superintendent or designee when a student is formally charged with a felony,
or with a delinquent act that would be a felony if committed by an adult, within 72 hours,
excluding weekends and holidays.
2. Provide a copy to the Superintendent or designee of any Petition, Information, or No File
decision, concerning a student alleged to have committed a violent misdemeanor or felony or
delinquent act which would be a felony if committed by an adult, within 72 hours, excluding
weekends and holidays.
ADMINISTRATIVE
TERM OF AGREEMENT:
This agreement shall be in effect as of the date the agreement is signed by the majority of
the initiating parties and shall renew automatically unless otherwise modified. All parties are
signatory to this agreement when signing or when the majority of the initiating parties signs,
whichever occurs first. Any party signatory to this agreement may terminate participation upon
thirty days written notice to all other signed parties to the agreement.
AGENCY REPRESENTATIVES:
The parties will develop procedures for ongoing meetings and will, at least annually,
review and if necessary, recommend any changes.
MODIFICATION OF AGREEMENT:
Modification of this agreement shall be made only be consent of the majority of the
initiating parties. Any modification shall be made with the same formalities as were followed in
this agreement and shall include a written document setting forth the modifications, signed by all
the consenting parties.
OTHER INTERAGENCY AGREEMENTS:
All parties to this agreement acknowledge that this agreement does not preclude or
preempt each of the agencies from individually entering into an agreement with one or more
parties to this agreement. Such subsequent agreements shall not nullify the force and effect of
this agreement. This agreement does not remove any other obligations imposed by law to share
information with other agencies.
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be
filed with the court and placed in the public records of the jurisdiction. A certified copy of the
agreement and the signatures shall be provided to each signatory to the agreement.
WELD COUNTY BOARD OF SOCIAL SERVICES
de -c-• ()t : i I 'uJb
M. J. Geile, Chairperson Date
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AiTEST: ' '
�'JEL OU'fJ' Y CLERK TO THE r3�G ' (�'t>
BY:l.. V A-04r jam' Ai
DEPU i CL.Eii " 0 THE B ARD%` �/airignesa'cc6 -.3359
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be filed with the court
and placed in the public records of the jurisdiction. A certified copy of the agreement and the signatures shall
be provided to each signatory to the agreement.
WELD COUNTY SCHOOL DISTRICT RE-1 (GILCREST/LASALLE/PLATTEVILLE)
( Q x%-te A/ 1/O
i/o
Dr. Jo a ie, upe . tendent Date
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be
filed with the court and placed in the public records of the jurisdiction. A certified copy of the
agreement and the signatures shall be provided to each signatory to the agreement.
19TH JUDICIAL DISTRICT
Ken Buck, District Attorney Date
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be
filed with the court and placed in the public records of the jurisdiction. A certified copy of the
agreement and the signatures shall be provided to each signatory to the agreement.
APPROVED AS TO FORM AND SUBSTANCE
V`
I1�27,G(o
Judy Griego Director I ate
Wed Count Social S ices
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be
filed with the court and placed in the public records of the jurisdiction. A certified copy of the
agreement and the signatures shall be provided to each signatory to the agreement.
WELD COUNTY SHERIFF'S OFFICE
O2a o�
hn Cooke, Sheriff Date
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be
filed with the court and placed in the public records of the jurisdiction. A certified copy of the
agreement and the signatures shall be provided to each signatory to the agreement.
TOWN OF PLATTEVILLE POLICE DEPARTMENT
Troy Renken, Chief of Police Date
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall
be filed with the court and placed in the public records of the jurisdiction. A certified
copy of the agreement and the signatures shall be provided to each signatory to the
agreement.
TOWN OF GILCREST POLICE DEPARTMENT
27 y a-oz/-
J sep D M. McIntyre, Chief f Police Date
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be
filed with the court and placed in the public records of the jurisdiction. A certified copy of the
agreement and the signatures shall be provided to each signatory to the agreement.
TOWN OF LASALLE POLICE DEPARTMENT
Get
arvey, Date
SIGNATURES OF PARTIES TO THIS AGREEMENT:
Upon signing this agreement, a copy of the original agreement and signature shall be
filed with the court and placed in the public records of the jurisdiction. A certified copy of the
agreement and the signatures shall be provided to each signatory to the agreement.
WELD COUNTY PROBATION
2 -iz -o7
Kevin Nelan, Chief Date
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