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Home My WebLink About830796.tiff PUBLIC HEALTH FUND 8 30796 Health Fund Expenditure by Program 1983 TOTAL $1,527,914 CONTINGENCY $84,846 Alcohol $448,588 Nursing $521,158 31.1% 36.17 Environmental Health $207,564 14.4% Family Planning $97,667 Laboratory 6.7% $134,989 Health-Educatlon . $33,102 9.4% 2.3% 1982 TOTAL 51,390,976 Alcohol $417,406 Nursing 30.07 $517,39—_ 17.2% Environmental Health $200,742 14.4% Family Planning— $78,100 5.6% ----Laboratory Administration $136,315 $10,000 9.8% 0.8% ;teal t FAurntLn $11,1122 2.27 —139- • Health Fund Revenue By Source 1983 TOTAL $1,527,914 Interfund Transfer $613,124 Federal/State 40.19. $732,203 47.9% Miscellaneous $21,500 Charges for Service 1.4% $161,087 10.67. 1982 TOTAL $1,390,976 Federal/State $663,808 46.5% Tnterfund Transfer $571,316 43.6% —.Charges for Service $128,334 Miscellaneous 7.8% $27,518 2.1% -1.40- PUBLIC HEALTH FUND SUMMARY The 1983 budget of the Public Health programs in Weld County is recommended at the level of $1 ,527,914. Without salary increases of $84,846, this is a 3. 746% increase from the $1,390,976 level in 1982. The majority of the remaining $52,092 increase is in the area of ARRC ($31, 182) which is offset by revenue. The 1983 budget, as recommended, funds 63.0 full-time equivalent positions, which is a reduction of one position in the Health Department Administration over 1982. The primary increase overall for the Health Department is attributed to the proposed salary increases totalling $84,846 for 1983. Miscellaneous line items and other budgets remain stable. The General Fund allocation to the Health Department, with 1983 proposed salaries, is $613, 124, up 7. 2% from the 1982 level of $571,816. The anticipated fund balance of $125,000 is not utilized to fund the 1983 budget, in continuation of the uncertainties in the 1983 State and Federal funding levels in human services programs. The unused fund. balance serves as a contingency against unanticipated reductions in 1983 to allow appropriate management and policy responses to sudden funding changes with minimal service reduction to the citizens of Weld County during local transitions to State or Federal budget actions. Revenues other than the County subsidy are $914,790 up $95, 130 (11.6%) from $819,6E0 in 1982. Increased ARRC revenues account for $64,940 of the $95, 130 increase. Federal revenues include only the $17, 'x02 reimbursement for the EPA employee. State revenues are up ($77, 077) primarily ir. State Per Capita ($25,225) , Alcohol ($45,958) , and Family Planning ($=_3,578) . Nursing contracts are down ($9,434) . State Per Capita was increased to $1.50 per capita which resulted in an increase of $25,225. Fees are stable in Nursing, up i.n ARRC by $25,000 due to DUI primarily, up in Environmental Health ($2,634) , and down in the lab ($7,593) . Vital Statistic fees double to $20,000 due to State fee increase from $2.00 to $4 . 00 per certificate. Budgetarily Family Planning has been split out from Nursing for management and grant purposes. ARRC also in the final budget, will be divided into its three program components: Detoxification, Half-way House, and Outpatient Counseling. Programmatically, ARRC will have no NIAAA funds for the first full fiscal year. With the increased utilization and DUI components, the program has transitions very well into being self-sufficient through state funds and client fees. The gradual phase out of dependency on federal NIAAA and appropriate management actions the last three years have allowed a painless transition without disruption of service or increased local property tax costs. -141- The policy issues for the Board in the Health budget are linited primarily to the request for an additional health educator position and policy direction of the lab. Each are discussed in detail under the respective budgets. The Health Board and Health Department management have done a fine job in addressing funding and program issues in the initial budget preparation. With the local budget limitations, the Board is encouraged to continue its policy of the last few years of scrutinizing various health programs that are funded by contract with the State of Colorado and to fund only at the State and Federal funding levels, unless there are unique local needs. As has been the case in the past, the 1983 budget is recommended at a funding level and service level that is not to be detrimental to the health of the citizens of Weld County. -142- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT . NAME : Health Department BUDGET UNIT TITLE AND NO . : _ Administration -- 194110 DEPARTMEN SCR T DEIPTION : This department is in charge of the overall adminis- tration ot the Health Department, including personnel, fiscal management, data and records management, procurement and facilities management. The Director of the Health Department is official registrar of vital statistics for Weld County. Records of births and deaths which occur in Weld County are kept and certified copies are available upon request from the deputy registrar. Also provides education for (OVER) The budget unit shown above is broken down into the following activities: Administrative support services; accounting/bookkeeping. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 206,133 $ 240,434 $ 197,379 $ 197,379 Revenue 10,501 10,000 20,000 20,000 Net County Cost $ 193,632 $ 230,434 $ 177,379* $ 177,379* Budget. Positions 5 5 4 i * Overhead of $197,379 is allocated to other units of Health Department SUMMARY OF CHANGES : Reduction in the budget reflects the elimination of the Deputy Director for a savings of $40„985. Office supplies have been reduced $2,500 and shifted to other office supplies for increase of $3,350. Telephone is up $7,400 since it was under- budgeted in 1982. Printing is budgeted in each of the program budgets for $1,500 reduction in this budget. Utilities are up $2,914. Audit is up $300. Data processing costs of $15,000 have been shifted to Nursing. Travel was shifted to program budgets for better control, reducing this budget $4,808. Other items are (OVER) FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. Concur with proposals to continue without Deputy Director and shift of specific /.(Ij line items back to program budgets, such as printing and travel for control. 10 Administration is allocated to other Health units as follows: ii(, Administrator $ -0- 0 Health Educator 3,945 / Nursing 76,910 Q S4;1‘- Family Planning 11,832 ARRC 57,363 �� Environmental. Health 27,609 / Lab 19,720 TOTAL $197,379 (OVER) -143- BUDGET UNIT REQUEST SUMMARY (Continued) Health Department: Administration --- 194110 DEPARTMENT DESCRIPTION: disease prevention and maintenance of good health for schools and community groups. SUMMARY OF CHANGES: stable. A calculation of $175 is included in capital for vital statistiTs. Revenues are up due to new 54.00 fee structure, effective 7/1,/82. FINANCE/ADMINISTRATIVE RECOMMENDATION: Non-Departmental Revenue includes the following: State Per Capita "147 ,560 Regional/Per Capita 26,040 County Subsidy 617,124 TOTAL. 7786, 724 - 144- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR - 1983 AGENCY/DEPT. NAME : Health Department BUDGET UNIT TITLE AND NO , : Health Education -- 194130 DEPARTMENT DESCRIPTION: Provides education for the prevention of disease and the maintenance of good health for schools and community groups. Services include interpretation of objectives and services of the Health Department to the population and dissemination of health information. Promotion of health education projects are offered to neet community and individual needs. Exhibits, news releases., publications and education materials are prepared. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next .Nevi Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost 40,894 $ 32,159 $ 43,624 $ 3 ,102 Revenue 340 2,630 4,994 4,994 Net County Cost $ 40,554 $ 29,529 $ 38,630 $ 28,108 Budget. Positions 1 1 2 SUMMARY OF CHANGES : Increase in. request reflects additional position for increase of $10,522 . Support services and supplies are up $3,635 in regional supplies primarily with offset in reduced overhead allocation of $2,692 for a net increase of $943. Revenue for classes taught are up to $880. Revenue from the CSU Alcohol Abuse and Smoking grant has been eliminated with the completion of the grant in 1982. Regional health revenues are in revenue accounts ($4,1.14) . FINANCE/ADMINISTRATIVE RECOMMENDATION : Request for additional position of health educator is a policy issue as are nil new position requests in the county. Any support of the position is based upon Health Department' s reduction of one position to fund the health educator as a higher priority in total budget. Program is part of the regional health program with Latimer County which is part of the justification of the added position. Personnel has examined the request and the Board should refer to their study. The issue, in summary, is the policy determination of whether the Health Department should be a direct provider of health education or mare of a coordinator in the community. (OVER) / ,, 0 Y02000 e. A,142*'cle � 1U /U(/l�' &SC avyic ''koa eC -I 4 5- 61/e7 S-60 BUDGET UNi.T REQUEST SUMMARY (Continued) Health Education -- 194130 FINANCE/ADMINISTRATIVE RECOMMENDATION: A recotiunended approach would be for a study to inventory what health educatioa resources are available and who are the target population (clients) of Ha:: resources. Once the inventory is made, a determination as to whether a need to., provide instruction is evident or the coordination of health education activities in the county. Some of the proposed instruction in behavior modification claeses. (diet, smoking, child abuse, exercise, etc. ) appear to be provided by the hospital, Aims, UNC, Child Abuse, Inc. , school districts, city recreation, and non-Profit organizations such as the Cancer Society. Policy issue. Alcohol abuse and smoking grant from CSU will he completed in 1982; therefore, revenues have been eliminated in the 1983 budget. -146- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Health Department BUDGET UNIT TITLE AND NO . : Nursing -- 194140 DEPARTMENT DESCRIPTION: Hold clinics for TB, VD, maternity, and blood pressure screening. Provide immunizations; physical assessments, screening, counseling, and teaching of Senior Citizens in clinic setting. Home visits for adult heaith promotion, mental health and retardation, chronic disease - community activities and licensing of ambulances. The budget unit shown above is broken down into the following activities: Maternal-child health; communicable disease; general nursing/East Side Health Center; well oldster; hypertension/EPSDT; low risk maternity/ supplemental foods. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 493,038 $ 595,626 $ 521,158 $ 521 ,1.58 Revenue 152,359 159,472 66,299 66,299 Net County Cost $ 349,679 $ 436,154 $ 454,859 $ 454 ,859 Budget. Positions 24 22 22 22 SUMMARY OF CIlANGEa: Nursing budget reflects restructuring of Nursing and the transfer of Family Planning to a separate budget unit ($97,667) . TB assistance is up $3,820, supplies are up $3,310, and repairs are up $400. Travel has been transferred to this budget along with printing. Other accounts remain stable. Budget includes $4,835 for equipment that is recommended. Revenues show decline in TB Control ($2,144) , Low Sisk Naternit .' ($2,880) , EPSDT ($4,410) . Fees are up $2,461. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. Concur with separation of Family Planning program into new budget unit for grant accounting and management purposes. • (86 Lo, � A _t-Y2 /2.z TM i CIL S A?: • ilno ,.� ::- G mot. lCI tiilt'u� i�>,• ��` f r�; ,,i� < <,>fs /qao Ft / — /vet , ie ►eet :4 /60. X 02 mos = / 902-0 Ina as -147- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Health Department BUDGET UNIT TITLE AND NO . : _ Family Planning -- 194141 DEPARTMENT DESCRIPTION : Family planning program which provides outreach services, contraceptive information, education, and supplies; and nursing and medical services for men and women in their reproductive years. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested I Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year gross County Cost $ 97,667 $ 97 , 667 Revenue 97,667 97, 667 Vet County Cost Budget. Positions 4 4 4 4 SUMMARY OF CHAINGES: Budget reflects transfer of Family Planning Program from Nursing to this budget unit. Program 100% supported by State contract and fees. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval . Concur with separation of Family Planning Program into this new budget unit for grant accounting and management purposes. Program funded at level of State Health Department grant approved by the Board on 8/30/82 for $91,678 plus fees of $5,989. The program is experiencing a de- crease in patient numbers and, as a result, may receive a cut in State funding. This situation should be monitored by management. -148- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR _ 1983 AGENCY/DEPT, NAME : Health Department BUDGET UNIT TITLE AND NO , : Alcohol Recovery & Rehabilitation -- 194150 DEPARTMENT DESCRIPTION : includes halfway house for hi-regional, 30-60 day res_'- dentiai treatment, providing highly motivated alcoholics a smooth transition into a soher lifestyle. Outpatient counseling provides individual, group & family counseling, screening & evaluation, alcohol education, monitored antabuse, case consultation & follow-up. The Detoxification clinic: provides bi-regional, 7 day residential treat- ment, detoxification, motivation & referral for further treatment. The budget unit shown above is broken down into the following activities: Detoxification; halfway house; outpatient. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year ; Gross County Cost $ 3.55,961 $ 418,666 $ 451,588 $ 443, 588 Revenue 332,616 418,666 451,588 448,588 Net County Cost $ 23,345 $ -0- $ 0- $ -0- • Budget. Positions 18 20 20 23 SUMMARY OF CHANGE;i: Increase of $29,992 is in utilities ($1,129) , copying costs ($1,303) , repair ($368) , food ($8,683) , operating supplies ($_5,826) , memberships ($2,000) , books ($2,500) , motor pool ($6,681) , personal services ($242) , and communication ($904) , with minor offset reductions. Revenues reflect no NIAAA funding ($14,873) , hut show fees up substantially. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. Change from request to recommended is elimination of food stamps as revenue lnd abatement of food budget by $3,000 since they are not a cash receipt . Budget is separated into three units for grant accounting and program . management. No NIAAA funds are anticipated in 1983. Program revenue sources from client fees and state fees appear to make program self-sufficient. (OVER) -149- BUDGET UNIT REQUEST SUMMARY (Continued) Alcohol Recovery & Rehabilitation -- 194150 FINANCE/ADMINISTRATIVE RECOMMENATION: No funds anticipated from Northeastern Counties, and only $21,500 from Larimcr. Discuss issue. ARRC should pursue program under new DUI Legislation (HB 1223) of providing educational program that qualifies for a portion of fees collected from convicted DUI. Should be done in conjunction with Sheriff. Could raise as much as $4U,00(i to go with ARRC educational component. Salary increases of $18,885 should be offset by revenue increases. ko tem 0,1t,14 tam 17 I e Inen0 5/4__ dAtt H, 0 6,..,„„the., dui me .? def -150- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Health Department BUDGET UNIT TITLE AND NO. : Environmental Health -- 194170 DE T EPARTMENT, ,DEE. PTION : Serves to improve the quality of life for all Welt County residentts` by- requiring safe, healthful, and comfortable living and working conditions and by striving to enhance the individual's total environmental well being. Services include technical assistance and consultation, monitoring and sampi:r.g inspection and enforcement , education and planning activities. The staff administers approximately 21 district environmental programs including air, water and noise (0t1R) The budget unit shown above is broken down into the following activities: Food service sanitation; genera] environmental health. Actual Last Requested Recommended 1 RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fisca: Year I Gross County Cost $ 189,419 $ ''(10,742 $ 207,564 S 207, ie:+ Revenue 74,255 67,649 78,224 78, 224 Net County Cost 1 • $ 115,164 $ _33,093 $ 129,340 $ 129, 3c1 Budget.. Positions 7* 7* 7* 7� *EPi employee not included, but expense with offsetting revenue is included . ZUI ARY OF_ CHANfiEE: Revenue increase is EPA employee contract ($17,402) , fees ($2,634) and radio- logical contract ($1,753) . Salaries of EPA employee are included and equipment regiests for two wastewater sampling devices ($2,500) . E1NANCE/ADMINIaIRATIVE RECOMMENDATION : Recommend approval . Capital items for $2,500 appear to be real labor savers. To obtain a composite wastewater sample, the specialist is required to spend the entire day at one lnca-- tic ). With automatic samplers, they on n- left For the day and picked up aft e the sampling period is completed . Tau:- specialist can then do other work durin> the day. o A fee study of septic permits should be made. Currently, Weld County charges only $100 and the State limit is $150. Costs have gone up over the last two year since fees have been revised (0rdinan�•.e 9-R) . "c (OVER) • �(I -151- /1 j BUDGET UNIT REQUEST SUMMARY (Continued) Health Department - Environmental Health -- 194170 DEPARTMENTAL DESCRIPTION: pollution, toxic chemicals, pesticides, radiation, thermal pollution, scid wascc problems with leachates and methane gas production, and any other potential injur or biological insult to the human organism. The older programs, such is 1oid safety. remain as a high priority due to the ever present potet.ial of ra1i d_ie>, spread. The Division is also involved in the environmental aspect of pinn❑ ng functions. FINANCE/ADMINISTRATIVE RECOMMENDATION: iThe Colorado D:Lrectors of Environmental Health have made suggestions or are in r=br process of evaluating various needed changes in statutes, regulations, and ,.-orktng± of the Stati. Health Department. The following suggestions have been made 1. Fees for swimming pool/spa testing and inspections. 2 2. Fees for zoonoses type inspections -- pet shops, kennels, and psittaciaw bird dealers ($50 fee -- $30 to local health/inspecting agency, $20 u. State) . 0 {)A' 3. Changes in school, mobile home park, and public accommodation regu .al >ns - - tr‘ pt5 would have only the sanitation functions handled by local heatth department Ogler inspections (e.g. , fire, electrical , etc. ) would be handled `.a' thy 1P_ apnropr ate agency. 1Y�� 4. Functions in the Colorado Department of Health (Water Quality Control lllvisi n; -- water monitoring, sampling, etc. , could be done locally. The Board and CCI may wish to support the above legislative changes in 19ty . Policy issue.. -152- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : Health Department BUDGET UNIT TITLE AND NO . : Laboratory -- 194180 DEPARTMENT DESCRIPTION : The laboratory purpose is the prevention and control o commun cable iseases and the epidemiological study of a disease. Service: inciud • testing for sexually transmitted disease; serologies; cultures; microscopics for analysis; testing of milk and milk products; non-dairy food preparation; storage and handling operations; all public and private water supplies; bacteriological and chemical testing from sewage plants; and bacterial. analysis of swimming pools. (C'ER The budget unit: shown above is broken down into the following activities: Laboratory Actual Last Requested Recommended I RESOURCES Complete Allowed Current Next Ne:-)c. Fiscal Year Fiscal Year Fiscal Year Fiscal Year a ;ross County Cost $ 128,043 $ 138,839 $ 134,989 $ 134 ,989 revenue - --- 16,233 14,12.8 6,533 6, 531 let County Cost $ 111,810 $ 124, 711 $ 128,456 $ 1/8,456 3wdget _ Positions 5 5 5 5 SUMMAU OF SANG: Salaries are stable. Revenues continue to decline as fees are charged, work is either not done or taken elsewhere. Decrease in supplies is due to decreased overhead and less use of items due to decreased volume of work. nISTRATIYE RECOMMENDATION : Recommend approval. This program w:_l.l need much examination in the next few months as the following issues are studied: 1. Is it more cost effective to ro:itract out certain work to other labs. 2 . If the Energy Impact Grant for water testing equipment is approved it could change emphasis of lab. 3. Wastewater program pursuits could impact the lab. try (OVER) stip /p/ 4b �� -'53- BUDGET UNIT REQUEST SUMMARY (Continued) Health Department Laboratory -- 194180 DEPARTMENT DESCRIPTION: The laboratory provides information to the public on diseases, where lahurator\ services are available, and provides supplies, technical support and manpower f :• educational activities. FINANCE/ADMINISTRATIVE RECOMMENDATTON: 4. Potential adverse impact of fees on public health should be examined, expecially with only $6,533 resulting from the fee structure due to decline in use o& services. All of the above factors could impact the budget and program direction. Suggest the Board and Director of Health study and discuss policy issues asso :i,i! e•I with the above items. -154- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Health Department BUDGET UN I1 TITLE AND N� , : Salary Contingency -- ].99200 DEEARTMENT DI:SCRIf'TI0I'I: Contingency amount to fund salary increases. The budget unt shown above is broken down into the following activities: n/L Actual Last � Requested Recommended RESOURCES Complete Allowed Current Next ri ux t. Fiscal Year Fiscal Year Fiscal Year Fiscal .✓ear :;res:; CountyCost __ � $ 84,846 $ 84,84 , Revenue _-- -- $ 18,885 $ 18,885 ?Vet Countrt Cost -- $ 65,961 $ 65,961 8:• get. Positions __ _-• aUP1MARY ,QF CCHANGES Grays amount reflects proposed salary increases with offset of ARRC revenue of $]. 4,88 for 1983. FINANCEJADMINI5TRATIVE _@KUMMENDATi_ R: Re ummend approval . -155- HUMAN RESOURCES HUMAN RESOURCE FUND The Human Resource Fund continues to operate with much uncertainty and at reduced levels due to the Federal budget reductions. The HRD 1983 budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed dramatically between now and the actual execution of the 1983 budget. All that has been provided are estimates and brief comments, no Finance/Administration recommendations are made. In addition to the uncertainty of funding the very nature and structure of the programs, especially CETA, could change before 1983. With CETA set to expire of September 30, 1982, Congress is moving quickly on legislation to replace the big federal job training program. Last month, the Senate passed a bill (S. 2036) backed by the Reagan Administration that would give states no-strings-attached block grants to set up job training programs for economically disadvantaged youth and displaced workers. The House has just passed a similar job training measure (H.R. 5320) . Both bills would give private employers a greater role in developing and operating federally funded training programs. Major differences between the two bills will have to be ironed out by a House and Senate Conference Committee next month. Major issues yet to be resolved are: -- Program administration. Like CETA, the House bill would use the existing prime sponsor system that relies heavily on units of local governments to administer the programs. Prime sponsors would be responsible for establishing Private Industry Councils (PICs) made up of local government officials and private business representatives to develop job training programs for hard-to-employ youths. The PICs would then contract with local employers to conduct training programs tailored to meet local labor market needs. Private employers would play an even greater role in administering the job training programs under the Senate bill. The Senate wants to bypass current prime sponsors and funnel grant money directly to the PICs. The PICs then would have greater control over how the funds are spent. -- Stipends. In a major difference with the Senate, the House wants to continue paying tax-free stipends to job trainees. The Administration and other critics of CETA oppose the stipends, saying payments of such wages will produce another income maintenance program that fails to prepare trainees for unsubsidized employment. Stipends could not exceed the minimum wage under the House bill. -1.56- . 4`E'@. r ea l L . . F. a ILL'i C_ i ,,,-jc n c Li, CA \J-k. f -- Funding levels. Congress has yet to reach an agreement on how much money will be authorized for the new job training program. The Senate measure calls for an annual authorization of $3.8 billion. The House originally proposed to spend up to $5.4 billion on the program. But, faced with White House opposition, the House deleted any spending figure from the bill. The House did, however, earmark $650 million for the Job Corps program next year. The HRD programs not associated with CETA and DOL appear to be more stable programmatically but still have some uncertainty in the area of funding. It should also be noted that the Welfare Diversion Program has linked HRD and Social Services very closely. Social Services' AFDC budget is recommended at a lower funding level in anticipation of the HRD Welfare Diversion Program and Community Work Experience Program. The Board and county management must continue as it has the last two years in keeping a close watch on the potential of future Federal budget reductions in the funding of human service and employment programs in 1983 as the Federal 1983 budget is developed and executed. Many of the proposed budgets in this fund will he amended as final State and Federal funding levels are determined in 1983 - 1984. Each contract will come before your Board individually for approval, and can be reviewed at that time. Weld County must continue to be in a responsive position to react to Federal and State administrative and budget changes in 1983. -157- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : WIN -- 21865 (21-6502) DEPARTMENT DESCR�TIOR: This department will fund some personnel costs needed to run the N portion of work and training activities. The budget unit shown above, is broken down into the following activities: Personnel. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year. Fi sca. Year Gross County Cost 20,O00 13,970 34,197 Revenue 20,000 13,970 34,197 Net County Cost -0- -0_ -0- Budget. Positions - - - SUMMARY OF CHANGES /Comments This request is based on FY ' 82 original allocation. FINANCE/ADMINISTRATIVE RECOMMENDATION : -158-- BUDGET UNIT REQUEST SUMMARY F I SCAL YEAR 1983 AGENCY/DEPT, NAME : Division of Human Resources BUDGET UNIT TITLE AND NO , : State - Job Services -- 21866 (21-6312) DEPARTMENT DEKRIPTJON : This department will fund the administrative costs tor operating the Employment Service Office in Greeley. The budget unit shown above is broken down into the following activities: Personnel; computerization; overhead. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fisca' Year .ross County Cost 180,000 180,000 180,000 revenue 180,000 180,000 180,000 let County Cost -0- -0- -0- iudget. Positions SUMMARY OF CHANGES:/comments This request is based on previous years allocation. F�NANCE/ADMINISTRATIVE RECOMMENDAT I 0J( : - f59- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : CETA Administrative Pool -- 21862 (21-6522) DEPARTMENT DESCRIPTION: To fund all administration costs for the CETA programs. The budget unit shown above is broken down into the following activities: Personnel; overhead. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year_ ;toss County Cost 348,731 364,185 241,106 2evenue 348,731 364,185 241,106 let County Cost -0- -0- -0- 3udget. Positions - - - SUMMARY OF CHANGES : /Comments The proposed change from a number of CETA titles to only one title for FY ' 83 will be the source of the Administrative Pool funds. This request represents our current years base without carry forward. FINANCE/ADMINISTRATIVE RECOMMENDATION : -160- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO , : CETA II ABC (79 CETA I) -- 21876 (21-6532) DEPARTMENT DESCRIPTION : This department is for the operation of work and training programs for CETA eligible clients The budget unit shown above is broken down into the following activities: Personnel; overhead; work and training reimbursements; supportive services. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year ',toss County Cost 22 516,200 516,200 tevenue 730 922 516,200 516,200 Vet County Cost -0- -0- -0- 3udget. Positions Eut1MARY OF CHANGES ;/Comments This request is based on FY '82 allocation. FINANCE/ADMINISTRATIVE RECOMMENDATION : -161- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : CETA VII PSIP --- 21874 (21-6542) DEPARTMENT DESCRIPTION : This department is for the operation of work and training programs for CETA eligible clients and employment generating activities. The budget unit shown above is broken down into the following activities: Personnel; overhead; work and training; supportive salaries; employment generating activity. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year ross County Cost 106 904 160.,000 160.,00.0 evenue 160,000 160,000 et County Cost -0- -0- udget. Positions -- i SUMMARY OF CHANGES : /Comments This request is based on FY '82 allocation FINANCE/ADMINISTRATIVE RECOMMENDATION : -162- !diDl7ET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : CETA IV SYEP (79 CETA III) -- 21879 (21-6552) DEPARTMENT DESU PTION : This department is for the operation of work and training programs for CETA eligible clients. The budget unit shown above is broken down into the following activities: Personnel; overhead; work and training reimbursements; supportive services. Actual Last Requested I Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost 230,526 233,667 233,667 Revenue 230,526 233,667 233,667 Net County Cost _0- -0- -0- Budget. Positions SUMMARY OF CHAJVGES:/Continents This request is based on FY '82 allocation FINANCE/ADMINISTRATIVE RECOMMENDATION : -163- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT . NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : CETA IV (CETA III) YETP -- 21881 (21-6562) DEPARTMENT DESCRIPTION : This department is for the operation of work and training programs for CETA eligible clients. The budget unit shown above is broken down into the following activities: Personnel; overhead; supportive services; work and training reimbursements. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year ;ross County Cost 205,739 131,781 131,781 r 'evenue 205, 739 131 ,781 131,781 'et County Cost +udcret. Positions SUMMARY OF CHANGES :/Comments This request is based on FY '82 allocation. FINANCE/ADMINISTRATIVE RECOMMENDATION : -164- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : HEW - Head Start -- 21890 (21-6602) DEPARTMENT DESCRIPTION : This department funds all Head Start activities. The budget unit shown above is broken down into the following activities: Personnel; overhead; classroom supplies; medical and dental. Actual Last: Requested Recommended RpSOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost 371,446 419,734 419,734 Revenue 371,446 419,734 419,734 _ Net County Cost -0- -0- -0- Budget. Positions - - - SUMMARY OF CHANGES: /Comments: Additional funds were provided during the current fiscal year for salary enhancement use only. FINANCE/ADMINISTRATIVE RECOMMENDATION : -165- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : HEW - Head Start Handicap -- 21891 (21-6612) DEPARTMENT DFESCfiPTION : This department funds Head Start activities or special a uca i n students. The budget unit shown above is broken down into the following activities: Personnel; testing; supplies; training. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost 15,337 17,331 17,331 Revenue 15,337 17,331 17,331 Net County Cost -0- -0- -0- Budget. Positions - - - SUMMARY OF CHANGES : /Comments: Additional funds were provided during the current year for salary enhancement use only. FINANCE/ADMINISTRATIVE RECOMMENDATION : -166- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : CSA - CAP -- 21885 (21-6652) D PARTMENT DFSCRIPTIQK : This department will fund administration and ranspor a ion activities. The budget unit shown above is broken down into the following activities: Personnel; transportation; overhead. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year ross County Cost 125,000 99,328 125,000 venue 125,000 99,328 125,000 at County Cost idget. Positions SUMMARY OF CHANGES :/Comments: This grant will be provided thru a block grant system by the state, effective next Fiscal Year. FINANCE/ADMINISTRATIVE RECOMMENDATION : -167- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO , : CSA - Crisis Intervention -- 21897 (21-6662) (21-6672) DEPARTMENT DESCRIPTION: This department will fund research and planning in energy related areas concerning low income. The budget unit shown above is broken down into the following activities: Personnel; overhead; contractual services. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year 7ross County Cost 42,385 26,889 0_ revenue 42,385 26,889 -0- 'et County Cost -0- -0- -0- iudget. Positions SUMMARY OF CHANGES : /Comments: Program will be completed 9/30/82. Anticipate no additional funding due to closure of CSA. FINANCE/ADMINISTRATIVE RECOMMENDATION : -168- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : CSA - CFNP -- 21888 (21-6682) DEPARTMENT DESSCRJ PT ION : This department is in charge of the overall operation o the Supplemental Foods Program. Expenditures include personnel, benefits, nutrition education, overhead, gas and oil, etc. The budget unit shown above is broken down into the following activities: Personnel; nutrition education; overhead; travel; distribution costs. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next • Fiscal Year Fiscal Year Fiscal Year Fiscal Year ;toss County Cost 13,125 11,465 -0- revenue 13,125 11,465 -0- Vet County Cost -0- -0- -0- 3udget. Positions - - - SUMMARY OF CHANGES : /Comments: This grant will end 9/30/82 with no continued funding foreseen, due to the dismantling of the Federal Community Services Administration. (CSA) . FINANCE/ADMINISTRATIVE RECOMMENDATION : -169- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : Division of Human Resources BUDGET UNIT TITLE AND NO. : Supplemental Food Service -- 21868 (21-6702) DEeARTMEI'T DE5CRIPTION • This department is in charge of the overall opera— tion of the Supplemental Foods Program. Expenditures include personnel, benefits, nutrition education, overhead, gas and oil, etc. The budget unit shown above is broken down into the following activities: Personnel; nutrition education; overhead; travel; distribution costs. Actual Last Requested Recorrrrended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year 3ross County Cost 70, 393 73,412 77,000 ,� y Revenue 70, 393 _ 73,412 77,000 Vet County Cost -0- -0- -0- Budget. Positions - - - SUMMARY OF CHANCES : /Comments: Based on previous years expenditures with projected cost increases. FINANCE/ADMINIsTRATIVE RECOMMENDATION : • -- I /U- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : DOE - Weatherization -- 21869 (21-6752) DEPARTMENT DESCRIPTION : This department is in charge of the overall winterization program. The budget unit shown above is broken down into the following activities: Materials; personnel; overhead; travel; support costs. Actual Last Requested Reconunended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year {' ;toss County Cost 109,940 6,902 10,000 • Revenue 109,940 6,902 10,000 Vet County Cost -0- _0_ -0- Budget. Positions SUMMARY OF CHANGES : /Comments: Larimer County has taken over the programmati( portion of this grant. Only administrative dollars are included for the current year. This program will see dramatic changes prior to FY ' 83, including LIFAP. FINANCE/ADMINISTRATIVE RECOSIMENDATION : -171- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Divisicn of Human Resources BUDGET UNIT TITLE AND NO . : OAA Area Agency -- 21899 (21-6802) DEPARTMENT DESCRIPTION : This department will fund administrative activities tor the area agency on aging. The budget unit shown above is broken down into the following activities: Personnel; overhead. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost 29,883 36,513 30, 367 Revenue 22,412 27, 385 22,775 Net County Cost 7,471 9,128 7,592 Budget. Positions SUMMARY OF CHANGES:/Comments: The funding level for FY ' 83 has not been decided as yet. This is the maximum amount that could be awarded. FINANCE/ADMINISTRATIVE RECOMMENDATION : -172- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : OM Title IIIR - 21898 (21-6812) DEPARTMENT DESCRIPTION : The budget wait shown above is broken down into the following activities: Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year ;ross County Cost 121,458 129,155 144,961 ?evenue 121,458 129,155 144,961 Vet County Cost -0- -0- -0- 3udget. Positions - - SUMMARY OF CHANGES : /Cormnents: $20,000 of the funding for next year will be for one-time-only use in setting up two new Senior Centers (Grover & Johnstown) plus a grant to provide materials for aural rehabilitation. FINANCE/ADMINISTRATIVE RECOMMENDATION : -173- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT . NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : OAA TITLE III-C-1 Congregate -- 21949 (21-6852) DEPARTMENT DESCRIPTION : This department funds all Senior Nutrition activities. The budget unit shown above is broken down into the following activities: Personnel; supplies; overhead; meals; supportive services. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost 123,225 172,822 123,513 Revenue 123,225 172,822 123,513 Net County Cost -0- -0- -0- Budget. Positions - - - SUMMARY OF CHANGES : /Comments: The current year budget includes $50,000 carry-over. Anticipated carry-over next year is not known at this time. FINANCE/ADMINISTRATIVE RECOMMENDATION : -174- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : Division of Human Resources BUDGET UNIT TITLE AND NO . : OAA Title III-C -- 21896 (21-6862) DEPARTMENT DESCRIPTION : This department will fund catered meals. The budget unit shown above is broken down into the following activities: Home delivered meals. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year ;toss County Cost 2,600 3,211 3,500 tevenue 2,600 3,211 3,500 let County Cost -0- -0- -0- 3udget. Positions - - - SUMMARY OF CHANGES : /Comments: Request next year is based on current year with anticipated increases in meal costs. FINANCE/ADMINISTRATIVE RECOMMENDATION : -175- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME: Division of Human Resources BUDGET UNIT' TITLE AND NO. : Transportation - 21850 (21-6902) DEPARTMENT DESCRIPTION : The budget unit shown above is broken down into the following activities: Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next • Fiscal Year Fiscal Year Fiscal Year Fiscal Year Cross County Cost 20,223 20,000 20,000 *venue 20,223 20,000 20,000 'et County Cost tudget. Positions SUMMARY OF CHANGES: /comments: The amount requested for next fiscal year is based on 1981 revenues. FINANCE/ADMINISTRATIVE RECOMMENDATION : -176- OTHER SPECIAL REVENUE FUNDS OTHER SPECIAL REVENUE FUND SUMMARY The Library Fund is recommended to be funded at the level of $361,605 in 1983 which, with the elimination of SARC, in comparison is up 12.0% over the 1982 budget. No anticipated fund balance is included in the recommended budget. The recommended amount includes $23,774 for salary increases in 1983. The SARC program with two employees has been transferred to the State; therefore, it is not included in Weld County's budget. Payment-for-lending remains at the current level of $20,000 for materials. Other program aspects of the library remain stable. The Revenue Sharing Fund is budgeted at $1, 141,443 which reflects only three quarters of funding since current legislation expires September 30, 1983. The fourth quarter fund balance of the last entitlement period ($400,000) is budgeted as fund balance in the Road and Bridge fund. As was the case in the last three years, it is recommended that all Revenue Sharing Funds for 1983 be utilized in the Road and Bridge program and any other funds requested from Revenue Sharing Funds should be funded via the General Fund budget as recommended. With the Revenue Sharing program expiring September 30, 1983, the renewal of Revenue Sharing should be a significant part of Weld County's and CC1 's legislative program in 1983. The elimination of Revenue Sharing would adversely impact Weld County's budget in the amount of $1.5 million. The Subdivision Parks Fund is funded at the carry-over level of $19,857. These funds are restricted to be used in the area of the subdivisions that made the contribution to the fund, or to a regional park. It is suggested that the Board of County Commissioners make a policy determination of the kind of use that they want to put these funds, and in early 1983 the staff and the Board should work towards determining the project that the Board has identified. No commitment of funds has been made to date. Possible use of the funds at the Missile Site Park or Island Grove Park should be considered by the Board. The Contingency Fund is recommended at the level of $800,000, which retains the historical level of $500,000 plus holds $300,000 of the taxes paid under protest in the Monfort/Kodak tax case. The $300,000 in dispute, once final legal determination is reached, can either replace lost funds paid under protest if the ruling is against the county, or if the ruling is in favor of the county be used for program or capital purposes in 1983. The $800,000 is all appropriated in the unforeseen expenditures line item. The Board is encouraged to fund the Contingency Fund at the recommended level in 1983 in order to accommodate any adverse fiscal impacts in revenues or expenditures in 1983 that Weld County may face. In light of the fiscal situation in Weld County, it is prudent management to maintain this level of Contingency Fund in order to be able to respond to the unforeseen needs of the citizens of Weld County in 1983 and future years. -177- The Solid Waste Fund is funded in the amount of $72,849. This program is funded from the proceeds of the 5% surcharge the Board of County Commissioners enacted August 1 , 1979 to support solid waste disposal activities in Weld County. The proposed funding level of $72,849 is composed of the anticipated 1983 revenues and fund balance. It is recommended that the amount be utilized to repay the Road and Bridge Fund for the paving of Roads 7 and 6 accessing the Erie Landfill. This use is in accordance with the anticipated use of the surcharge, in that the road construction is necessary to support the traffic utilizing the landfill. These funds have been committed by the Board to pay for the paving of Roads 7 and 6 through 1986. During 1982 a portion of the fund was used to pave 77th Avenue accessing the Milliken Landfill.. The Conservation Trust Fund is budgeted at -0- for 1983. However, with the passage of SB 119 (the Colorado Lottery) , 40% of the proceeds are earmarked for Conservation Trust Fund in local governments. Weld County could begin receiving said funds starting in August, 1983. A supplemental appropriation would be required and policy direction on the use provided by the Board in 1983. -178- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Revenue Sharing Trust Fund BUDGET UNIT TITLE AND NO. : Revenue Sharing -- Fund 149540 D��ARTMENT DESCRIPTION,: Federal funding received from the General Revenue Haring program enacted in 1972, and amended in 1976. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 1,784,557 $ 1,520,846 $ 1,141 ,443 S 7 ,141 ,443 Fund Balance 126,492 Revenue 1,658,065 1,520,846 1,141,443 1 ,l4L,443 Net County Cost -0- Budget. Positions -- -- -- SUMMARY OF CHANGES: Weld County's entitlement from the General. Revenue Sharing formula is $1 ,521,923 from 10/1/82 to 9/30/83. Continuation of Revenue Sharing after 10/1/83 is depen- dent upon new federal legislations. Only three quarters are guaranteed to he received in 1983 and only three are budgeted. The equivalent of the fourth quarter held in contingency should he transferred to Road and Bridge Fund prr to year end of 1982. FINANCE/ADMINISTRATIVE RECOMMENDATION : It is recommended that all Revenue Sharing funds received in 1983 be used to fund the Road and Bridge functions in Weld County. All community requests for Revenue Sharing funds should be considered in the General Fund funding considerations and priorities. Board should watch legislation concerning the renewal of Revenue Sharing very closely and strongly advocate renewal because of the potential adverse impact. -179- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 _ AGENCY/DEPT. NAME : Conservation Trust Fund BUDGET UNIT TITLE AND NO. : Conservation Trust Fund -- 151943 DFcPARTMENT DESCRIPTION : Accounts for revenue received from the State of oloraddo to be used for the acquisition, development, and maintenance of new conservation sites within Weld County. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 3,820 -0- RevenueNet County Cost $ 3,820 Budget. Positions SUMMARY OF CHANGES : In 1981 the old Conservation Trust monies were totally used within the five year allowable period to close out the old program. With the passage of SB119 (The Colorado Lottery) beginning in August, 1983, funds will potentially be available and can he appropriated on a supplemental basis. FINANCE/ADMINISTRATIVE RECOMMENDATION : With the passage of SB119 (The Colorado Lottery) , 40% of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery is unknown but the estimated potential of $100 million gross revenues indicates that Weld County's share (1.22% of state population -- 35,542 unincorporated residents) would equal $195,200 in revenue. The funds would have to be used for "the acquisition, development and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site". (Section 29-21-101, CRS, 1973) . The first allocations would be in August, 1983, but assuming the bill stands legal and political challenges it would become a planned revenue source beginning in fiscal year 1984. If funds are realized in i.n 1983 they should he appropriated on a supple- mental basis. It is recommended that the proceeds be used to maintain and improve the Island Grove and Missile Site parks and facilities. In addition, the funds could be used to reclaim gravel operations for recreational purposes by coordinating multi- functional land acquisitions, uses, and reclamation. (OVER) -180- BUDGET UNIT REQUEST SUMMARY (Continued) Conservation Trust Fund -- 151943 FINANCE/ADMINISTRATIVE RECOMMENDATION: The Board may wish to consider support of legislation to expand the use of lottery revenues beyond just recreation via the Conservation Trust Fund. Original legislative proposals would have allowed use for other capital items, such as jails, roads and bridges. Greater flexibility in the use of lottery revenues wouLd allow local determination of priorities for use. Jails and road uses most likely satisfy more Weld County needs than recreational uses with municipal parks and close proximity to State parks. - 1.81- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Contingency Fund BUDGET UNIT TITLE AND NO . : _ Contingency Fund -- 169020 DEPARTMENT DESCRIPTION': The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short-falls. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recoz.m2nded RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year gross County Cost _- $ 1 , 109,777 $ 800,000 $ 800,000 Fund Balance -- -0- 423,267 423,267 Revenue -- -0- 20,733 20,733 Net County Cost $ 1,109,777 $ 356,000 $ 356,000 Budget. Positions --- SUMMARY OF CHANGES : A mill levy to replenish the Contingency Fund of $500,000 is recommended, as well as, placing $300,000 in the Contingency Fund pending resolution of the Kodak/Monfort assessment appeal currently in the courts. Once Weld County is free to spend it , the funds can be appropriated in areas of need. Tax levy is necessary since $400,000 fourth quarter revenue sharing amount was transferred to Road and Bridge, $235,814 to the Capital Fund , and $105,258 to the General Fund for Welfare Fraud, Sheriff nursing and Communications. FINANCE/ADMINISTRATIVE RECOMMENDATION : 1. In order to accommodate unforeseen expenditures or short-falls on revenue, the Contingency should he maintained at a level of approximately $500,000. Rule of thumb in local finance is 1% to 3% of operating funds. The Board is encouraged to use these funds on(.y in very special or critical circumstances. 2. Weld County has made adjustments thus far and loss of funds from the Kodak/Monfort case have been coped with in the operating budgets in 1981 , therefore until the case is fully resolved, a cautious recommendation is not to anticipate the abi] itv to spend the funds until the court clears the payment under protest. -182- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT , NAME : Library Fund BUDGET UNIT TITLE AND NO , : Library -- 205510 DEPARTMENT DESCRIPTION : The Weld County Library provides free public library service to all resi.ents. The service is offered at the Library, from bookmobiles, mail service, and other public libraries in the County. The budget unit shown above is broken down into the following activities: Administration; circulation; adult services; children's services; extension services; collection development/maintenance. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 297,990 $ 315,811 $ 317,831 $ 317,831 Revenue 5.633 5,500 8,300 8,300 Net County Cost S 292.357 $ 310,311 $ 309,531 $ 309,531 — Budget. Positions 13. 3 13. 3 13.3 SUMMARY OF CHANGES : Expense budget reflects an increase of $2,120. Postage is up $1,380 from :wise in rates and transfer of interlibrary loan mailing from SARC, printing is up S300, $400 is included for bags for interlibrary loans and miscellaneous minor increase of $140. Travel was decreased by $100. Revenues reflect an increase of $1,500 in fines and rent increase to High Plains of $1,300 to cover integration of SARC into High Plains plus raising utility costs $400 in additional rent and $900 is mailing reimbursement. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. The Board should discuss any possible changes in the Books-By-Mail program since it has been cited as a program to study alternative by staff and the Library Board . Discussion of library district and consolidation efforts should be discussed at the budget hearings for update and any staff directions concerning the matters. -183- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Library Fund BUDGET UNIT TITLE AND NO . : System Area Reference Center -- 205520 D PARTMENT DESCRIPTION : Receiving and filling or forwarding inter-library loans from any member of the High Plains Regional Library System. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 30,814 $ 36,286 -- -- Revenue 30,814 36,286 -- Net County Cost -0- -0- -- Budget. Positions 2 2 -- -- SUMMARY OF CHANGES: Budget no longer funded via county. FINANCE/ADMINISTRATIVE RECOMMENDATION : n/a -184- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Library Fund BUDGET UNIT TITLE AND NO , : Payment-for-lending -- 205530 DEPARTMENTDESCRIPTION : Payment-for-lending is paid by the State Library or inter-library loan service to other libraries in the State. Money received is used to enrich local libraries, such as Weld County's. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 21,787 $ 20,000 $ 20,000 $ 20,000 Revenue 21,787 20,000 20,000 20,000 Vet County Cost -0- -0- -0- Budget. Positions SUMMARY OF CHANGES: $810 is budgeted for the courier operated by the High Plains System, and the remaining funds are for purchase of materials. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. This budget together with the materials budget of ($35,288) amounts to a total materials budget of $54,478. -185- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Library Fund BUDGET UNIT TITLE AND NO . : Salary Contingency -- 209200 DEPARTMENT DESCRIPTION: Contingency amount to fund salary increases. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next: Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 23,774 $ 23,774 Revenue -0- Net County Cost $ 23,774 $ 23,774 Budget. Positions SUMMARY OF CHANGES: Reflects 1983 salary adjustments. FINANCE/ADMINISTRATIVE RECOMMENDATION : n/a -186- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Solid Waste BUDGET UNIT TITLE AND NO . : Solid Waste -- 229540 DEPARTMENT DESc RIPTIO I: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites for the purpose of combating environmental problems and for further improvement and develop- ment of landfill sites within the County. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recoumlended RESOURCES Complete Allowed Current Next Next I Fiscal Year — Fiscal Year Fiscal Year Fiscal Year j Gross County Cost $ 71,209 $ 54,000 $ 72,849 $ 72,849 I Fund Balance 20,692 0- 2,849 2,849 1 Revenue 50,517 54,000 70,000 70,001) Net County Cost _0- -0- -0- -Ch Budget. Positions SUMMARY OF CHANGES: The 5% surcharge became effective 8/1/79 to support solid waste disposal. Current rates and volume generate $70,000 annually. Appropriations thus far have been o pay for access roads to the landfill and cleanup in the areas of the landfills. Plus, in 1982, $1,943 was used to fund cleanup of Aristocrat Ranchette area. Beard has $25,046 uncommitted for L983. FINANCE/ADMINISTRATIVE RECOMMENDATION : In August, 1980 the Board designated that $143,409 would be repaid over a three year period for the improvements to Road 7 and Road 6 accessing the Erie Landfill. This commitment is through 1983. In 198? $47,803 must be paid to complete the commitment for final payment to the Road and Bridge Fund. 1979 1980 1981 1982 L983 Carry-over -0- $ 8,422 $ 36,881 $ 16,189 S 2,849 Revenue $ 8,422 28,701 50,517 70,000 71,000 Expenses: Road 7/6 (71,209) (23,397) (47,803) 77th Avenue (58,000) Clean-up (242) (1,943) Undesignated __ (25,0461* Carry-over $ 8,422 S 36,881 $ 16,189 $ 2849 $ -0- (OVER) -187- iL BUDGET UNIT REQUEST SUMMARY (Continued) Solid Waste Fund -- 229540 FINANCE/ADMINISTRATIVE RECOMMENDATION: *Board should consider the undesignated fund for future use. Areas of need discussed in addition to routine clean-up are: County: 77th Avenue (2 miles - South from Highway 34) No estinate Road 6 (1 mile - West from 1-25) . 12" gravel - 3" asphalt $ 225,000 - Landfill: (Colorado Landfill 5% payment via contract) Road 6 (1 mile extension) . 8" gravel - 3" asphalt $ 170,000 -188- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Subdivision Parks Fund BUDGET UNIT TITLE AND NO . : Subdivision Parks -- 231942 DEPARTMENT DESCRIPTION: Accounts for park fees paid by subdividers for the purpose of dedicating, developing and/or reserving land for parks and/or cther necessary public purposes. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended I RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 4,774 $ 19,857 $ 19,857 $ 19,857 Revenue Net County Cost $ 4,774 $ 19,857 $ 19,857 $ 19,857 Budget. Positions SUMMARY OF CHANGES: Fund reflects anticipated fund balance for fund with no anticipated revenue, since revenue is dependent upon subdivision development. FINANCE/ADMINISTRATIVE RECOMMENDATION : It is recommended that county staff study the appropriate allocation of the funds for regional projects, such as Island Grove, Missile Park, or contributions to towns or cities near or adjacent to subdivisions. Funds are restricted to park development. All commitments of these funds were completed with the Wattenhurg project. Preference of the Board during the 1982 budget process was to retain money for Island Grove development, especially if Park Authority is ever created. Policy direction required. � I II -189- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Subdivision Parks Fund BUDGET UNIT TITLE AND NO, : Subdivision Parks -- 231942 DEPARTMENT DESCRIPTION: Accounts for park fees paid by subdividers for the purpose of dedicating, developing and/or reserving land for parks and/or other necessary public purposes. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year_ ross County Cost $ 4,774 $ 19,857 $ 19,857 $ 19,857 revenue let County Cost $ 4,774 $ 19,857 $ 19,857 $ 19,857 3udget. Positions SUMMARY OF CHANGES : Fund reflects anticipated fund balance for fund with no anticipated revenue, since revenue is dependent upon subdivision development. FINANCE/ADMINISTRATIVE RECOMMENDATION : It is recommended that county staff study the appropriate allocation of the funds for regional projects, such as Island Grove, Missile Park, or contributions to towns or cities near or adjacent to subdivisions. Funds are restricted to park development. All commitments of these funds were completed with the Wattenburg project. Preference of the Board during the 1982 budget process was to retain money for Island Grove development, especially if Park Authority is ever created. Policy direction required. -189- CAPITAL FUNDS CAPITAL PROJECT FUNDS Capital Project Funds are established to budget for financial resources used for the acquisition or improvement of the capital facilities of the County. A detailed Long Range Capital Plan for 1983 - 1987 is presented in this section and relates to the specifics of the 1983 capital project budgets. The Public Works fund accounts for various capital improvement projects on County buildings. In 1983 the total amount budgeted is $1,231,73' funded by property tax of $186,000, SOT $14,000, and an anticipated fund balance of $1,031,732. Details of the 1983 projects are in the Long Range Capital Plan that follows. The Hospital Capital Fund accounts for the revenue and related capital expenditures as required by the Weld County General Hospital Board of Trustees, an autonomous board responsible for administering the operations of the hospital. The 1983 budget provides for a budget of $750,000 with property taxes of $650,000. The funding level is a continuation of the historical level. -190- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT . NAME : Weld County General Hospital - Capital BUDGET UNIT TITLE AND NO. : Hospital Capital -- 311944 DEPARTMENT DESCCRIPTION : Mill levy to fund capital improvement of Weld County General Hospital. Maximum mill levy is 3 mills. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 756,900 $ 770,000 $ 750,000 $ 750,000 Revenue 34,968 103,000 100,000 100,000 Net County Cost $ 721,932 $ 667,000 $ 650,000 $ 650,000 Budget. Positions SUMMARY OF CHANGES : Funds are at the level of funding of $650,000 property tax, $50,000 specific ownership, and $50,000 interest. Funding for Phase II of the hospital long range capital plan. FINANCE/ADMINISTRATIVE RECOMMENDATION : Continuation of hospital capital at the level of $750,000 per year for the next five years is a policy issue for the Board in consideration of the Long 'Range Capital Plan for 1983 - 1987 for Weld County. See Weld County Long Range Capital Plan for 1983 - 1987. Cr -191- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : Public Works Building BUDGET UNIT TITLE AND NO , : Public Works - County Buildings -- 331944 DEPARTMENT DESCRIPTION : Capital projects for general county use. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 527,299 $ 423,966 $ 1,231,732 $ 1 ,231 ,732 Fund Balance 392,379 216,700 1,031,732 1,031,732 Revenue -0- 7,000 14,000 14,000 Net County Cost $ 134,920 $ 200,266 $ 186,000 $ 186,000 Budget. Positions -- -- -- -- SUMMARY OF CHANGES : Budget reflects the 1983 funding level of the Proposed Long Range Capital Plan for 1983 - 1987. The actual plan is on the pages immediately following. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend adoption of the Proposed Long Range Capital Plan for 1983 - 1987. The only consideration for funding is the 1983 portion of the plan. The remaining years are policy direction for planning purposes. The plan should be reviewed annually by the then current Board for appropriate amendments. It is recommended that the special projects requested be screened and only critical and cost effective ones be approved. An attached list itemizes them. -192- WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 1983 - 1987 Presented By: Donald D. Warden, Director Finance and Administration -193- LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 1983 - 1987 INTRODUCTION: Section 14-3 of the Weld County Home Rule Charter provides: "The Board may require that the Director of Finance and Purchasing submit, at the time of submission of the annual budget , a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule, estimate of cost, anticipated revenue sources, methods of financing, and such other information as may be required." This five-year plan projects capital projects for 1983 - 1987. The recommended program for capital construction is intended as a guideline to be adjusted by the Board of County Commissioners on an annual basis. It represents flexible goals for organizing solutions to county program needs, and it is intended to provide the Board of County Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of other county fiscal requirements. This report has four (4) sections: 1. Introduction 2. Financing Alternatives 3. 1983 -. 1987 Five-year Plan 4. 1983 Budgetary Impact The Section on financing recommends a program for financing the next :five years' capital construction. This section lists the various sources of revenue currently available to the county, and the alternatives available for financing the remainder of the capital projects program. The 1983 - 1987 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation, the proposed solution, and the financing plan for each project. The last section of the report provides a recommended 1983 budget for the capital construction program. It provides specific detail regarding each recommended project and the impact on the 1983 county budget. -194- FINANCING ALTERNATIVES -195- FINANCING Overview: There are a number of ways to finance capital improvement projects. Some of the most common methods of financing capital improvement projects are: 1. Pay as you go: Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second, pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third, when coupled with regular, steady completion of capital improvements, and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken. Finally, the technique avoids the inconvenience and considerable cost associated with marketing of bond issues, advisors, counsel, printing, etc. However, there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second, it creates awkward fluctuating expenditure cycles which do not occur with extended financing. Third, a long life asset should be paid for by its users throughout it's normal life rather than all at once by those who may not have the use of it for the full term. And finally, when inflation is driving up construction costs, it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2. All borrowing policy: An all borrowing policy or a substantial reliance on debt financing is one approach. The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit upon the amount that could be borrowed. 3. Capital reserve: A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds, the amounts invested, and when any funds become adequate to pay for a proposed project, the fund could be expended. This is a good approach when a county has a capital requirement which can. wait. Accumulation of the necessary capital funds over a period of time is a feasible approach, assuming a relatively stable construction dollar. HB 111 passed in 1982 specifically provides for a capital improvements trust fund for capital reserves. -196- 4. Partial pay as you go policy: A partial pay as you go policy is a common approach. Some of the annual resources would be used to finance capital improvements directly, and the remainder would go for supporting a debt program. Even if a local government pursues a borrowing policy, an initial down-payment out of current revenues is a possibility. A customary 5 - 10% down is a limited pay as you go policy, and assures that the voters authorizing the approval will make a cash contribution that all of the burden will not be postponed. 5. Joint financing: An ever increasing number of cities and counties are finding that there is benefit to both jurisdictions for joint development of a project. The construction of a city/county office building and recreational areas are examples. This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6. Lease/Purchase: Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority. The facility is then leased by the jurisdiction on an annual or a monthly rental. At the end of the lease period, the title to the facility can be conveyed to the jurisdiction without any future payments. The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a number of jurisdictions. The utilization of a building authority would fall under this category of financing. Numerous considerations are involved in the selection of the foregoing patterns, or some combination thereof: 1. Political realities may preclude utilization of one or more of the above alternatives. For example, the passage of general. obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2. The pay as you go concept has three distinct advantages. a. It preserves great flexibility to the county for future periods of economic recession or depression but not piling up large fixed charged costs. b. It avoids the payment of interest charges. c. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. -197- 3. The debt financing approach has the advantage of permitting the cost to be spread over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 4. In an inflationary period, one must take into account the extent to which prepayment for capital outlay is warranted, when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged. 5. During periods of rapid price rise, the time delay necessary to accumulate downpayments or full pay as you go resources invites higher costs which may wipe out most, if not all, of the advantages of non-payment of interest. In the five-year capital projects plan, a combination of funding methods will be recommended to finance the capital construction in the next five years in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash, anticipated interest rates at the time of construction, and projected inflationary cost increases that would result from project delays. -198- DEBT FINANCING Before discussing specific types of borrowing, it is appropriate to review some of the basic constitutional statutory provisions which generally are applicable to debt financing. Article XI, Section 6 of the Colorado Constitution provides that no debt may be created by a political subdivision of the State, unless the question of incurring such debt has been approved by a majority of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136 Colorado 168, 315 p 2d 204 -- 1957) . In addition to voter's approval, Article XI, Section 6 requires the debt be incurred by adoption of a legislative measure which is irresponsible until the indebtedness is fully paid or discharged. The ordinance must: 1. Set forth the purpose for which the bond proceeds will be applied, and 2. Provide for the levy of the tax which, together with such other revenues as may be pledged, will be sufficient to pay the principal and interest of the debt. The Constitution delegates to the Legislature the duty to establish statutory limitations on the incurrence of debt. The total amount of debt which a county may incur may not exceed 3% of the assessed value in the county, which is slightly over twenty-two million dollars in Weld County. In addition to the State Statute, Section 14-6 of the Weld County Home Rule Charter specifies: "The incurring of indebtedness by the County and the issuance of evidences of such indebtedness shall be authorized, made and executed in accordance with the laws of the State, including the borrowing of money to fund County projects, the pledging of project revenues and repayment thereof, and the issuance of revenue warrants, or revenue bonds, or other forms of evidence of such obligations." Before discussing particular types of bonds, it is appropriate to review some of the general characteristics of bonds. Bonds mature serially, that is, a portion of the principal is retired over the entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which is an important feature to prospective purchasers. The term or the length of time to maturity of municipal bonds can vary considerably. Generally, the last maturing bond comes due from between ten to thirty years from the date of issue. Normally, the longer the maturity of the bonds, the higher the yields or return on investment, demanded by the market price. Thus, a bond issue that runs thirty years will pay a higher net effect interest rate than a bond issue that runs twenty years. -199- General Obligation Bonds: General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the County. The County is obligated to levy sufficient taxes each year to pay the principal and interest of the bond issue. Consequently, general obligation bonds are a debt subject to the constitutional and statutory provisions discussed earlier. Because the issue of general obligation bond pledges its full faith and credit and agrees to levy the ad valorum taxes necessary to repay the principal and interest of the bond, they are generally agreed to be a more secure investment than other types of bonds. Thus, the major advantage of general obligation financing is the low rate of interest as compared to the interest of other types of bonds. The ermitsageneral alnobiigationsbol bonds ds to have a thirty year term; however, general g have terms of twenty years or less. d General obligation bonds, in addition to being secure by full faith certain i credit of the issuer, may provide additional security by pledging available revenues. The major disadvantage of general obligation bonds is the fact that it does require voter approval prior to issuance. Voter resistance to increased taxes may prevent a successful bond election. Revenue Bonds: Revenue bonds are not a debt in the constitutional sense. They are secured ur by the revenue derived from the project to be constructed and not by pledge of the ful faith, crdit, ity of ts typically lfinanced bye revenue dbonds n�ncluderairports,1estadiums, and park facilities. Although it may seem possible to pledge any nontax revenues for payment of revenue bonds, there should be a relationship between the type of revenue pledged for payment of the bonds and the project to be financed. Although revenue bonds need not comply with the constitutional statutory provisions generally applicable to a debt, there are several statutory provisions which may affect the issuance of certain types of revenue bonds and the statutes should be consulted for specific provisions regarding to the issue of revenue bonds if ever this is explored. Revenue bonds are considered to be less secure than general obligation bonds because of the inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty years, frequently as long as thirty. The concept of issuing revenue bonds is based on the theory that certain projects which benefit only certain individuals should be self-supporting and should be paid for by the user of that project rather than the populace as a whole. Thus, airport revenue bonds are paid for by air travelers and airline and parking revenue bonds are paid for by parkers, etc. -200- In order for a County to issue a revenue bond, the system which generates the revenues to repay the principal and interest of the bond must: 1. Have a good operating history documented by audited figures, or 2. Reflect good debt service coverage through use of a feasibility study done by a recognized expert in the field. In analyzing a revenue bond issue for underwriting, an investment banker will look not only at operating statistics and coverages, but also at more basic elements, such as the necessity of the service, control over competition, and delinquency procedures. Revenue bonds are becoming more popular because they do not require voter approval and do not apply in statutory debt limits. Leases: A less traditional means of financing County facilities is through a :Lease arrangement. A lease is executed with the County, which gives the County the option to purchase the equipment or facility during the term of the lease. All or part of the lease payments may be applied to the purchase prices. A bona fide lease option agreement is not a debt; however, an installment purchase program is a debt. A bona fide lease/option agreement is characterized by two factors: 1. Annual rental payments with automatic renewal of the lease unless terminated by either party, and 2. No obligation on the part of the local government to purchase the property if the lease is terminated. Also, some court cases indicate the annual rental must be paid from non—property tax revenues to avoid the conclusion of the lease as a general obligation. Upon exercise of the option, the local government obtains full legal title to the property. Leases of this nature are distinctively different from more conventional means of financing. Of primary importance is the security which underlies the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather, it is a promise to pay most always only from one year at a time with an implied intention to continue payment until. ownership is transferred. As ultimate security, the holder of the lease may look to the asset which is being leased in the event of a default. There is little statutory or judicial guidance in the area of leases of this type, and the obligation to continue lease payments until title transfers is a moral, rather than a legal obligation. As a consequence, the underwriting or placement of a lease is more difficult than the underwriting of conventional bonds. The term of the leases generally are short, usually from 7 - JO years. Because the security underlying the lease is not good compared with conventional financing, interest rates on leases are much higher. -201- Building Authority: A building authority is a non-profit corporation which is formed generally at the prompting of the governing body of the County or local jurisdiction which also appoints the Board of Directors of the corporation. The directors usually are elected officials, employees, or other public spirited citizens. The building authority issues its own bonds to finance a facility. To achieve the same lower interest rates that the traditional municipal bonds enjoy, the building authority must obtain a ruling from the Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income Tax. Such an exemption is granted if the IRS finds that the authority's bonds are issued on behalf of a political subdivision, which is determined based upon the following factors which are detailed in IRS Revenue Ruling 63-20. 1. The authority engages in activities which are essentially public in nature. 2. The corporation is not organized for profit. 3. The corporate income does not inure to the benefit of any private person. 4. The political subdivision has a beneficial interest in the corporation, while the indebtedness is outstanding, and it obtains full legal title to the property on the retirement of the debt. 5. The corporation has been approved by the political subdivision which has approved the specific obligation of the corporation. Unlike municipal bonds, bonds issued by a corporation usually are subject to registration and other requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving a favorable ruling from the IRS, a no "action" letter should be secured from the Security and Exchange Commission, exempting the authority's bonds from these requirements. The authority then issues bonds pledging the annual rental payments as security after issuance of bonds and construction of acquisition of the facilities, the authority leases the facilities to the County. Again, this must be a bona fide lease and possess all the elements discussed under Lease/Purchase. The bonds of a building authority are similar to municipal leases in the manner in which they are viewed by investors. As with a simple municipal lease, building authority bonds are less secure than general obligation or revenue bonds. As a result, bonds issued through a building authority bear higher interest than more secure issues. -202- BUILDING AUTHORITY FINANCE The Philosophy: Tax-exempt financing is available through a building authority with the issuance of bonds when the facilities financed are for public purposes and the benefit is to the sponsoring public entity. The Building Authority: A building authority is a Colorado non-profit corporation created by the County itself. The County adopts a resolution calling for the creation of the Building Authority and directing counsel to draw Articles of Incorporation and By-Laws in compliance with Colorado Statutes. A board of directors is formed. The board may consist of County Commissioners or administrative personnel or individuals not associated with any public entity. Tax-Exemption of Interest: Once the non-profit corporation is created the tax-exempt nature of interest paid on the corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a) 1 and Revenue Ruling 63-20, and on the tax-exempt status of interest paid. Such an application involves considerable work and a detailed analysis of the situation is presented to the Internal Revenue Service. Among other things the application includes information as to public purpose, the County, the agency using the facilities, the proposed lease terms, terms of title reversion to the County and the proposed method of financing. Corporate Bonds and the S.E.C. : As corporate bonds, as opposed to purely municipal bonds, are subject to registration requirements of the Securities and Exchange Commission, a no—action letter must be obtained from the S.E.C. In essence the S.E.C. says that no action will be taken if the bonds of the building authority/non-profit corporation are not registered. The Purchase Contract: Once the Building Authority is created with powers to act it may enter into a contract to purchase the facility. The contract should be subject to: 1. A favorable revenue ruling from the Internal Revenue Service. 2. Receipt of an S.E.C. no-action letter. 3. Finalization of financing. -203- The Bond Issue: When all legal and tax questions are answered the Building Authority may issue bonds for the purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the bonds to the ultimate investor. The Bonds that are issued will be an obligation of the Building Authority only and not a debt obligation of the County. Summary of Steps and Timetable The steps involved in this financing and the timetable for accomplishing these steps are as follows: Step Approximate Dates 1. Receipt of proposals, decision to proceed. Retention of under- writer. 6 counsel. 3 weeks 2. Incorporation process 2 months 3. Contract negotiation 2 months 4. Request for revenue ruling 3 months 5. Request for S.E.C. no-action letter 4 months 6. Bond resolutions, bond closing, purchase closing 1 month The County Lease: Upon the issuance of the bonds and the purchase of the building by the building authority, the County would lease the building from the authority. The lease would be from year-to-year with automatic renewal unless otherwise terminated. A county lease for any period in excess of one year constitutes a debt and must be approved by voters. The Bond Security: The security of the bond holders may be only in a pledge of lease revenues by the authority. The bond holders may also have a first mortgage lien on the building. The combination of the two results in a more secure bond and a correspondingly lower rate of interest. Partial Seller Financing: Depending on factors such as the seller's motivation, whether or not there is an existing loan on the building and negotiations, an alternative presents itself. It may be possible for the authority to issue bonds only -204- in an amount necessary for a down payment. The sellers could carry back the balance, receiving installment sale tax benefits on the capital gains. A revenue ruling would be required but interest paid on a promissory note to the seller may also be tax exempt. The total cost, then, to the County and the building authority may be substantially lower on this basis. -205- COMPLETED CAPITAL PROJECTS 1979 - 1982 -206- COMPLETED CAPITAL PROJECTS 1979 — 1982 Actual Actual Actual Budget Requirements Total 1979 1980 1981 1982 Telephone System $ 189,336 $ 189,336 504 Compliance 9,071 9,071 So. Weld Svc. Center 286,073 286,073 Sheriff Lab 11,108 $ 11, 108 Grader Sheds 41,000 21,000 $ 20,000 Island Grove 80, 132 $ 80, 132 Youth Shelter 2,624 2,624 ARRC 51,722 51,722 Exhibition Elevator 46,908 9, 119 37,789 Exhibition Roof 19, 148 19,148 Ambulance Facility 97,542 97,542 HRD/Health 4,351 4,351 Airport 194,241 29,241 50,000 75,000 40,000 Library 593,082 593,082 Court House Elevator 50,351 50,351 Court House Miscellaneous 8,349 1,835 2,764 3,750 Court House Exterior 68,540 68,540 Energy Efficiency 205,878 54, 191 151,687 Communications 27,944 27,944 TOTAL $ 1,987,400 $ 702,455 $ 361,434 $ 611,590 $ 311.921 -207- 1983 - 1987 FIVE YEAR CAPITAL PROJECTS PROGRAMS -208- PUBLIC WORKS CAPITAL FUND -209- RESOURCE CAPACITY ***************** FUNDING SOURCES ***************** CASH FLOW ANALYSIS -210- PUBLIC WORKS CAPITAL FUND RESOURCE CAPACITY 1983 - 1987 FUND PROPERTY SALE * BALANCE TAX PROCEEDS TOTAL 1983 1,031,732 200,000 1,231,732 1984 200,000 1.431. 732 1985 200,000 1,631, 732 1986 200,000 1,831, 732 1987 200,000 2,031 ,732 * Any sale proceeds from surplus county property should be transferred and appropriated into this fund. Note Health Building under Hospital Capital Fund. -211- CASH FLOW ANALYSIS CASH REVENUES EXPENDITURES RESOURCES BEGINNING ENDING FUND CAPITAL FUND BALANCE FUND CONSTRUCTION BALANCE 1983 1,031,732 200,000 1,217,300 14,432 1984 200,000 200,000 14,432 1985 200,000 200,000 14,432 1986 200,000 200,000 14,432 1987 200,000 200,000 14,432 -212- R 0 O 0 0 0 o O O O O O O O n Hi N HH O Hi N N a H N 0 O 0 0 0 O 0 0V O0 O N b .p a0 H O• H N N O 8 0 0 0 0 O O 0 O O O O in O Cr 0 in rip O 4 HI HI N N N 00 Or H co- 0 O O O O Q I 00 0 0 0 O O O ++ O o "' 0 0 Lin 0HI 1 N a0 N O a ca in H V 0 O N 0 0 rn \ 0i OC om 0 0 0 0 0 GO 0 0 0 0 0 0 a O O O O i ii inin O O I n 0 H H to 4 ... -,n N 'l O O H N H W N H CO ON H � I 0 {n- CC C N O O 0 0 0 0 0 0.O O p 0 0 0 0 ^ O § O O O 0 r Cr y O O N H O O O ,.l M n O in in i' C O in H Y` O >' n _ rR Ln V • co. • • i Y i C ! m 6 a u m U O 0 3 • m C 4-4 4J 7 U �{ pp q U Z C Q m .JO t 4)i O M •C 4 Ha 1 51 'O G a ti ?' H H CO M .t' ✓ A Hi -J It N o) ma ill M N L -! {a C W F� 'Nr4 iy E B AVI 41 w N O rn U C Cyy C PL in C • N 6 tl ~ N CN.�� d O O 0 t . IC. W O N N C w C H .NI > 0.. rrrYYYY in �+ i.� A L.i W P. C N C 1° lj in W 0 N O FO pF N ~PO H O O x CM 3 Vii G. H cn 9 U W C 7 K L U V .C A W in M N �{ • 0 • • • Cj W >Z a W Cli V 3 a -213- WALTON BUILDING Existing Situation: Currently, the Social Services Department of Weld County is housed in the Walton Building. The Social Services Department has a lease agreement for the Walton. Building that costs $82,776 per year, and will expire March 31, 1984. The Walton Building has a gross base of 25,088 square feet, and has approximately 146 parking spaces to accommodate employees and clients. The number of employees currently housed in the facility is approximately 100. In occupying the Walton Building, the County has had a constant struggle with the State Department of Social Services concerning full State participation in the funding of the facility. The reimbursement in recent years has not been the 80/20 match, and as a result the County has experienced approximately $43,878 per year over match in this particular area. Proposed Solution: The Walton Building currently is a very adequate facility for the functions served and the client population in Weld County. Since the lease for this particular building will be expiring in 1984, and can be bought out earlier for $707,300, it is suggested that the Board of County Commissioners consider the acquisition of this building on a purchase basis as opposed to a lease basis, to fix the cost of housing the Social Services function over the long term. If the early buy-out option is taken, a portion of the tax depreciation write-off will have to be paid, but the cost should be offset by savings in the County's overmatch. Purchase should be negotiated and finalized in 1982 to avoid additional payments. Financing: It is recommended that the county use the excess fund balance in 1982 to purchase the building outright. -214- PARKING Existing Situation: Since the time that the Centennial Complex has been constructed, there has been a great deal of concern on the part of employees and merchants in the area because of the lack of adequate parking facilities to accommodate the employees and clients utilizing the facility on a daily basis. In order to adequately accommodate the employees and clients utilizing the service center, it is estimated that approximately 120 - 150 parking spaces need to be provided in the immediate area of the physical facility. Proposed Solution: It is recommend that Weld County, during the course of the five-year plan, accommodate the parking needs of the Centennial Complex in the adjacent area to the facility. It is recommended that the location and development of the parking facility in the immediate area be in conjunction with the merchants and downtown development groups in order to make the parking facility compatible with the downtown city planning. Although the facility would be funded by Capital Projects Funds, there would be the ability for partial cost recovery and maintenance cost recovery by assessing users of the facility a parking fee commensurate with cost recovery, as is currently the situation with the underground parking. Unless the facility could be in conjunction with a larger parking complex that could serve more than just county employees and clients served in this building, it would be suggested that land with a flat paving area constitute the parking facility, and not an actual structure. The property under option at 1112 9th Avenue to the county could satisfy the above needs. Financing: It is recommended that the County purchase the property located at 1112 9th Avenue and convert the playground area into employee parking for operations at facility, plus Centennial Complex employees. Funding should be from 1982 fund balance amounts for a cash purchase in 1983. -215- GRADER SHEDS Existing Situation: The county currently has 18 grader sheds throughout Weld County, to accommodate the road maintenance function in all sectors of the county. The grader sheds are in various conditions, ranging from good to need for replacement. Two have recently been replaced, Nunn (1981) and Gwonda (1982) . Proposed Solution: An analysis of existing grader sheds has been done the last three years to determine which are required for the operational functions of the road maintenance operation in Weld County. In the process some have been sold, others consolidated, and some identified for replacement. In cases where existing grader sheds will accommodate the maintenance function, it is suggested that there be attention given to those sheds that need to have maintenance of major improvements done to them. Where necessary, replacement sheds have been identified. Financing: It is recommended that the county budget $20,000 per year over the next five years to construct, maintain, and upgrade the numerous grader sheds throughout the county. The funding mechanism should be a pay as you go function out of the Capital Projects Fund. -216- ENERGY EFFICIENCY Existing Situation: With the rise of utility costs and the energy crisis, it is essential that Weld County continue to be in a position to properly respond to the energy conservation programs that will be required during the next few years. Much has already been done in the area of energy efficiencies, and efforts on a smaller scale must continue. Proposed Solution: In order to avoid high energy and utility costs in county buildings, it is suggested that the county continue to identify energy conservation opportunities in all county facilities that are owned and continue to take corrective action to make county facilities as energy-efficient as possible. The cost of this particular capital project could be recovered substantially in a few years due to the pay back in energy savings. Financing: It is recommended that the county budget $5,000 for the energy efficiency program each year. Where cost effective payback opportunities exist, additional funds should be considered with offsets to the operating utility budgets impacted. -217- DETENTION ALTERNATIVE Existing Situation: The Weld County jail is currently experiencing limitations on its capacity to handle the number of inmates being detained. As the pressures of limited capacity grow, the Sheriff's Department may be faced with eliminating areas that currently house the work release and juvenile programs, so that the facility can be used for securing other inmates. The additional inmate caseload from the Drunk Driving Law (HB 1232) will begin impacting the jail population in late 1983. Proposed Solution: During the course of the long range projects plan, it is recommended that in lieu of expanding th existing facility, which has physical limitations in its current area, that the Board and the Sheriff look to other detention alternatives such as a minimum security type arrangement for work release and minimum security inmates. It is suggested that a facility of this nature be located in the proposed site on 9th Avenue and 11th Street which is recommended to be acquired in 1983. Financing: It is recommended that the county purchase the property located at 1112 9th Avenue. The school site should be renovated to accommodate work release and convicted misdemeanor inmates (e.g. , DUI) . Renovation costs of approximately $100,000 should be paid on a cash basis out of the 1983 budget. -218- MISCELLANEOUS PROJECTS Existing Situation: Each year in the county there are several small projects to update or renovate county facilities, provide for new county programs, remodel to accommodate changing programs or meet new legal standards. An approach to provide miscellaneous funds of this nature can assist the county in avoiding the postponing of remodeling of facilities that will avoid cost or delay potential savings to the county and the taxpayers. In addition, an approach like this can also make better utilization of existing facilities in order to avoid the acquisition of new space and facilities. Carpet replacement should be included in this category. Proposed Solution: It is recommended that an amount of $10,000 per year in the Long Range Capital Projects Plan be set aside for such projects. Financin1: It is recommended that the county budget $10,000 per year for small projects and that it be on a pay as you go basis funded out of the Property Tax Levy or Revenue Sharing allocation. -219- ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY Existing Situation: If Weld County is to embark upon a number of ventures in capital projects over the next five years, it is suggested that the county proceed very cautiously and very conservatively in the area of financing. In order to do this, it is suggested that a contingency be set aside each year on a pay as you go basis to accommodate unanticipated cost increases or emergency situations that cannot be foreseen at this time. If the contingency amount is accumulated over the next five years, it can be used as a reserve for the capital projects program in future years, or it can he used as a funding mechanism in years beyond 1987. Proposed Solution: Budget any carry-over amount each year as a contingency basis that ultimately could be used to meet any contingency or emergency situation, or could be used as an accumulation of capital outlay funds for funding of projects beyond 1987. Financing: It is recommended that the county budget fund balance carry-overs in the capital fund each year as a contingency. -220- HUMAN SERVICES CENTER Existing Situation: The Health Department and Human Resources are currently housed in the Health Building. If the Hospital acquires the building, the other departments would have to he relocated. Proposed Solution: It is recommended that the proceeds from the sale of the Health Building be used to replace comparable space in a Human Services Center located in the area of the Walton Building. This site would consolidate human service programs allowing better coordination of services. In addition, it would offer flexibility in office space management of these programs as they expand and collapse over time as funding levels and emphasis change. Financing: It is recommended that the funding come from the sale proceeds of the Health Building, in the event the Hospital acquires the building. -221- MISCELLANEOUS FUNDS -222- HOSPITAL CAPITAL FUND Requirements Total 1983 1984 1985 1986 1987 Hospital Phase II $2,250,000 $750,000 $750,000 $750,000 *Family Clinic/ Auxiliary 1,500,000 $750,000 $750,000 TOTAL $3.750,000 $750,000 $750,000 $750,000 $750,000 $750,000 * Hospital proposes purchasing the Health Building at the replacement cost. The building would be used for the Family Practice Clinic and auxiliary offices. Proceeds of the sale of the building would be used to build a comparable structure to house the Health Department and Human Resources Department in a Human Services Center. -223- HOSPITAL/FAMILY CLINIC Exiting Situation: The Weld County General Hospital has recently completed a twenty-one million dollar expansion funded by Revenue Bonds that will be liquidated through patient charges. The resolution creating the Weld County Public Hospital April 15, 1944, authorized up to one mill for hospital purposes for medically indigent citizens. In recent years the subsidy has come in the form of capital fund contributions of approximately $750,000 per year. The hospital is now planning Phase II of the capital development program. Included in the plan is the possibility of acquiring the Health Building for the Family Practice Clinic and auxiliary offices. Proposed Solution: 1. In the event the hospital acquires the Health Building, it is recommended it be sold at a value to replace an equivalent building near the Walton Building to create a Human Services Center. Funding would come from the Hospital Capital mill levy. 2. The Board needs to re-affirm their commitment to provide a mill levy equivalent to $750,000 per year for the hospital. Financing: Funding for the Health Building should be by the use of the hospital mill levy to purchase the building with the proceeds going to the county for replacement of the building at the Walton Building site to house HRD and the Health Department. The Board needs to address the policy issue of future hospital capital construction. -224- CONSERVATION TRUST FUND Existing Situation: With the passage of SE119 (The Colorado Lottery) , 40% of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery is unknown but the estimated potential of $100 million gross revenues indicates that Weld County's share (1.22% of state population -- 35,542 unincorporated residents) would equal $195,200 in revenue. The funds would have to be used for "the acquisition, development and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site". (Section 29-21-101, CRS, 1973) . The first allocations would be in August, 1983, but assuming the bill. withstands legal and political challenges it would become a planned revenue source beginning in fiscal year 1984. Proposed Solution: It is recommended that the proceeds be used to maintain and improve the Island Grove and Missile Site parks and facilities. In addition, the funds could be used to reclaim gravel operations for recreational purposes by coordinating multi-functional land acquisitions, uses, and reclamation. -225- ISLAND GROVE Existing Situation: Weld County and the City of Greeley currently have certain joint ventures and commitments to develop the Island Grove facility. Some discussion has been held regarding the creation of an Island Grove Park Authority for development and management of the facility. Proposed Solution: If it is the determination of the Board of County Commissioners to continue to participate in the development of the Island Grove facility, it is recommended that beginning in 1984, Conservation Trust Funds from the lottery be used. Financing: It is recommended that the county finance any Island Grove enhancements with Conservation Trust Funds resulting from the lottery. -226- AIRPORT Existing Situation: The Weld County Board of County Commissioners, with approval of the Airport Master Plan, committed to participate in certain enhancements at the Airport facility, especially enhancements that will insure the safety of the Airport operation. If it is the decision of the Board to continue to participate in the joint funding of the Airport facility with the City of Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate the FAA ADAP program during the next five years. Proposed Solution: It is proposed that $50,000 per year be earmarked in the long Range Capital Projects Plan from 1983 through 1987 to accommodate capital improvements at the Weld County Airport, with emphasis being safety features and other essential enhancements for the current operation. Financing: It is recommended that the county budget $50,000 per year from General Fund resources. -228- COURTHOUSE Existing Situation: The Weld County Courthouse is an old facility that has undergone a great deal of renovation in the last four years in order to maintain the structure and accommodate the contemporary space needs that it houses. The Courthouse has had rewiring, plumbing corrections, energy efficient measures, new elevator installed, painting, and renovation of the exterior. Although many of the renovation needs have been satisfied in the last four years, the facility is facing growth pressures from the expansion of a number of court functions needed for the District Court. It is anticipated over the next five year period that two courtrooms will be required to accommodate either new judges or referees. Proposed Solution: In analyzing the situation at the Courthouse, it must be appreciated that the basic maintenance or major maintenance needs to continue in order to retain the. Courthouse as a viable facility. This maintenance wi].1 be required on a continual basis over the next few years in order to correct basic deficiencies caused by age. In addition, the county must be in a position to accommodate future court expansion of that facility to avoid the ultimate outlay of an additional facility. It is proposed that $50,000 in two separate years be budgeted in the Capital Projects Plan to accommodate the renovation of the Courthouse for two courtrooms. In order to do this, it will require that the Law Library and the Probation Department be moved to other facilities. It is important that the auxiliary services such as the Law Library and Probation Department be located in an area with close proximity to the Courthouse facility. It is recommended that the Board acquire the property at 9th Avenue and 11th Street and renovate the Schoolhouse to include an area to accommodate the Probationary Department and the Law Library. One possibility is renovation of the house located on that property into a facility to accommodate the Law Library. A site plan should be developed by an architect in 1983 for renovation in 1983. Once Probation and the Law Library are relocated, space will be available within the Courthouse to renovate the two areas for courtrooms on an as needed basis. In addition, there are funds provided over the five year period for basic maintenance such as glass reflectors and new curtains and venetian blinds. Financing: It is recommended that the county budget funds to acquire the property at 9th Avenue and 11th Street in 1983. In addition it is recommended that in two of the five years of the Long Range Plan that $50,000 in each year be budgeted to accommodate the courtroom renovation and furnishings. In 1983 it is also proposed that $15,000 be budgeted for the window curtains and blinds and the window reflectors. -229- ROAD BUILDING/WAREHOUSE Existing Situation: In 1982, the county acquired property on 11th Avenue to become the site for all Road and Bridge functions. The site, as purchased, included an office area and a preventive maintenance shop, as well as, one adjacent building. It is proposed that this site be developed to become the Road and Bridge Headquarters to house all Road and Bridge operations, the Main Shop, and storage facilities for the county. Weld County's Road and Bridge operations are currently spread out at the Main Shop and the three branch shops located in Johnstown, Ault and LaSalle. The Main Shop, space-wise, is inadequate to truly accommodate the maintenance of all Road and Bridge equipment and to provide proper parking facilities for county equipment. The Main Shop also is deficient in meeting OSHA standards and it is estimated that for rewiring, proper ventilation, proper storage area and overhead hoist requirements, as well as other miscellaneous improvements required for OSHA and fire safety , that approximately $200,000 would have to be spent on this facility to put it into a condition that meets OSHA standards and properly accommodates the functions being performed in the garage. Certain efficiencies could be achieved by having a central location of all Road and. Bridge functions which would enhance the management control and effectiveness of the Road and Bridge Department. In addition, the county currently does not have adequate facilities for central warehousing for all office supplies, maintenance parts for Buildings and Grounds, parts and supplies for garage operations, and other general storage requirements for the Road and Bridge operation. As a result of this, the benefits of volume buying and inventory control cannot he practically taken advantage of by Weld County due to the lack of the proper warehouse area and warehouse function. Proposed Solution: It is proposed that the 11th Avenue Road and Bridge Headquarter site be developed into a centralized Road and Bridge area. It is proposed that a facility be developed that would provide adequate garage area, ranging from 70,000 - 90,000 square feet, warehouse area of approximately 7,000 - 10,000 square feet enclosed as well as 5 - 10 acres of storage yard, and adequate fenced parking for all county equipment. If a facility of this nature can be developed by the county, it would mean that the current county garage and three outlying shops could be eliminated in addition to the space gains that have been made by relocating Road and Bridge administration and preventive maintenance shops to the new site. A warehouse facility would enable Weld County to develop a proper supply and warehouse function and also free some space in the Centennial Complex for further expansion to cope with the growth pressures the Centennial Complex is experiencing. -230- It is proposed that the development of this site be on a gradual basis over the Five-Year Long Range Capital Plan. In addition to the current facilities located at the 11th Avenue site, it is proposed that in 1983 a site plan be developed that would encompass all of the above functions. As funds are made available during the five year period, it is proposed that the site plan be gradually developed year by year. In the event that the county shops could be sold as surplus property, the proceeds could be put into the Capital Projects Fund to assist in the financing of the new facilities. At the end of the five year period or during the five year period, if the opportunity presents itself, the Board should consider utilization of the Building Authority to complete the project and the site plan. Financing: It is recommended that the county utilize current funding during the five years of this Long Range Plan with the possibility of utilizing the Building Authority funding mechanism to complete the project during the five year program when county finances and the bond market permit. There should also be consideration give that, as the site plan is developed gradually, some of the smaller facilities such as the warehouse area and auxiliary garage areas are built that the utilization of the Aims student program in the building trades be considered for cost reduction. -231- • 44 O OO -ri n •-I N H a. U 3 • N N N V N CT a, ro v O m H o H O N o a 8 v ZN H. 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U U y p k 01 00 d C •c-I C 00 M t U HP • .i CO G G a v o 'O H o+ •.d CU 1+ ri ri O .-+ r-I •rI N H .-1 M W P U 7 ai O G L1 •r1 O G W COO 01 01 W 01 O' O 00 Cl) w C 'C cc •rl O O O 01 .%I N 4+ inw .c y rix N u 00 01 0) rI V} .-I H H U 'O 43 O U3 c4 • O I +iUW XP5 U A 6 Pi G tl O OJ N i✓ O N a+ 01 00 —234— IGS FUNDS INTERNAL SERVICE FUNDS Internal Service Funds are established to account for goods and services provided to other departments of the County on a cost—reimbursement basis. The Motor Vehicle Fund accounts for the revenue and costs generated by equipment and vehicles rented to the Road and Bridge Fund and to various departments of other County funds. The gross operating budget amounts to $2,772,824 in 1983 with $1,034,440 budgeted for new capital equipment. Salary increases of $19,263 are included. Road and Bridge uses $2,281,315 of the total operating budget, or 82.3%. Printing and Supply provides printing services and the supply and stores function of the County. The total budget is $99,674 with $20,000 being cost of supplies. The remaining is the printing functions and the labor for mail and supply function. The Computer Fund accounts for all data processing services provided to the County and other agencies on a cost-reimbursement basis. The budget drops to $1,326,186 in 1983 with the departure of Boulder County and no anticipated outside users in 1983. Staff will be reduced from 42 to 35 in 1983. The budget includes salary increases of $69,512. Final adjustment with Boulder leaving will be $205,714 net County cost in 1983. The Insurance Fund accounts for all insurance costs for the County. The program is a combination of insured risks and protected self-insurance risks. Gross budget costs are $542,728 in 1983 with a property tax levy of $426,078. Details of the program are provided under the specifics of the fund summary. -235- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT . NAME : IS - Motor Pool — BUDGET UNIT TITLE AND NO . : Motor Pool Equipment -- 611945 DEPARTMENT DESCRIPTION : Use of funded depreciation to acquire vehicles for county use. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year _ Fiscal Year Fiscal Year I 1,034,440 Gross County Cost $ 1, 249,282 $ 1,293,150 _ $ 1,043,640 $ Revenue -0- -0- Net County Cost $ 1,249,282 $ 1,293,150 $ 1,043,640 _3 1,034,440 Budget. Positions -- -- -- SUMMARY OF CHANGES: See attached list. Recommended budget falls within resource capacity of budget . The replacement plan is consistent with the policies developed in 1979 and up- dated annually. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. Upgrading of facilities and fuel pumps should be considered under Long Range Capital Plan. Priorities are as follows: 1. Security at Geisert Shops & Pit 2. Fuel facility at Gelsert Shops & bulk oil storage 3. Finish upstair area at Geisert offices 4. Tire shop at Geisert Shops 5. Paint booth, main shops Grader shed is also listed under Long Range Capital Plan. ' All equipment purchases are recommended, as indicated on the list. Recommended equipment replacement guide on the following pages. Ambulance vehicles included in special taxing district. -236- IGA EQUIPMENT Shop Equipment Request Recommend - $ 29,440 $ 29,440 IGATools 10,000 10,000 1 One ton welder truck Sheriff: Police Services: 12 Police vehicles (replace) 120,000 120,000 Administration: 1 Full size car - Sheriff (replace) 9,000 9,000 1,700 -0-- 1 Two-way radio (Additional) 7,500 1 Midsize car (Additional) (New position) Pest and Weed: 2 One ton truck 20,000 20,000 C)(( Road and Bridge: Attached list 846,000 846,000 TOTAL $1,043,640 $1,034,640 th Litt I(1/r - y i 00 0 016, 6Y6 -237- 1983 ROAD AND BRIDGE EQUIPMENT REPLACEMENT LIST ESTIMATED ESTIMATED PRIORITY QUANTITY DESCRIPTION PRICE EACH TOTAL PRICE REPLACES 1. 4 Motor Graders $ 80,000 $320,000 6406266 6406268 6406270 6406237 2. 1 Front Loader 125,000 125,000 6406 113 3. 2 Tandem truck tractors 55,000 110,000 6405258 6405268 4. 2 Bottom dump trailers 24,000 48,000 6405092 6406264 5. 5 11 Ton pickups 9,000 45,000 To be Selected 6. 3 Two-way radios 1,600 4,800 6409462 6409463 6409464 7. 1 Electric-air mailer 2,400 2,400 Unknown 8. 1 23" Chain saw 700 700 6409157 9. 1 Tandem dump truck 58,000 58,000 6405270 10. 1 One ton cab & chassis 10,000 10,000 640 11. 1 21 Ton auger truck 50,000 50,000 640 12. 1 Sand blaster 1,500 1,500 13. 2 Welder generators 1,600 3,200 14. 1 Radial stacker conveyor 36" X 100' 45,000 45,000 15. 1 Used forklift, 4,000 lb. 11,400 11,400 16. 1 Electric jack hammer 2,000 2,000 17. 10 High band radios 900 900 TOTAL $846,000 -238- WELD COUNTY EQUIPMENT REPLACEMENT GUIDE ITEM TYPE HOURS OR MILES AGE (YRS) 1. Graders 14,000 10 2. Bull dozers 14,000 10 - 15 3. Front loaders 14,000 10 - 15 4. Draglines 14,000 10 - 20 5. Backhoes 14,000 10 - 15 6. Tractor backhoes 14,000 10 - 15 7. Rock crusher 14,000 10 - 20 8. Tractor scrapers 14,000 LO - 20 9. Sedans 75,000 5 10. Patrol sedans 75,000 1 11. Pickups 100,000 5 12. Single axle dumps (Gas) 150,000 5 - 10 13. Single axle dumps (Diesel) 250,000 10 14. Tandem axle trucks 250,000 10 15. Trailers (Large) 500,000 10 - 20 All other equipment to be considered on an individual basis. -239- 1983 IGA CHARGES Department Equipment Rent Repair/Maintenance Building & Grounds $ 11,000 $ --0- Civil Defense -0- -0- District Attorney 6,030 1,530 Jail 4,665 3,200 Sheriff 10,055 8,300 Police Services 91,695 95,000 Ambulance 40,000 --0- Ambulance - Pierce 3,000 3,000 Pest & Weeds 17,050 Exhibition Building 910 --0- Missile Site 800 Social Services 3,500 -0- Library 9,900 -0- ICA Fund 32,220 24,000 Health -0- 3, 500 ARRC -0- 2,000 Human Resources -0- 68,800 Airport -0- 6,000 Hospital -0- -0- Road Administration 12,000 -0- Road Maintenance 1,005,684 -0- Production 966,919 -0- Bridge/Culvert 266,538 -0- Engineering (General Fund) 30,174 -0- $2,512,140 $215,330 GRAND TOTAL: $2,727,470 (;/11/0 • -240- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT. NAME : is - Motor Pool BUDGET UNIT TITLE AND NO . : Motor Pool Administration -- 61-9020 DEPARTMENT' DESCRIPTION : Centralized motor pool support for Weld County. The budget unit shown above is broken down into the following activities : n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current. Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 2,807,901 $ 2,791,345 $ 2,871,517 $ 2,772,824 Revenue 2,807,901 2,874,193 2,991,517 2,892,824 Net County Cost $ -0- $ (82,848) $ (120,000) $ (1.0,000) Budget. Positions 23 23 23 23 il'1--- SUMMARY OF CHANGES: Salaries reflect same number of positions, but do include proposed salary increases of $19,263. Parts reflect increase of $32,000 (7.8%) , tires and tubes are up $4,150, fuel is down $17,924 since fuel prices have not shown anticipated increases. Lease amount on Hokestra pit of $48,853 with offsetting transfer from General Fund is included. Depreciation has dropped $136,226. Remaining changes are in utilities ($3,015) and minor supply items. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. Equity transfer from General Fund to pay Hokestra lease is policy change recommended since it is a new acquisition. 0 IL Recommended amount is less than requested in parts because requested 20% inflation increase seems high. Therefore 7.8% is recommended. pk _ Request for $20,000 in contract services for body and fender work is not in recom- mended amount. Concur that until facility is upgraded no work in shops should be done, but $20,000 should come from elimination of position formerly doing the work. Recommend transfer of shop clerk position to the Road Administration budget . Dollars have not been transferred pending Board decision. --) PorO10 o d Arl tt/ Z/t_ -241- a/minter — lryik 1)v i/17 didti ..-. BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : IS - Printing & Supplies BUDGET UNIT TITLE AND NO, : Printing & Supplies -- 641155 D.Ef'.ARTMENT DESCRIPTION : Provides printing & supply support services to the County. The budget unit shown above is broken down into the following activities: Printing; supply; postage. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 89,562 $ 102,636 $ 99,674 $ 99,674 Revenue 104,431 102,636 99,674 99,674 Net County Cost $(14,869) Budget. Positions 2 2 2 2 SUMMARY Off_ CHANGES: Budget shows a reduction in audit services because of the fixed fee ($500) , depreciation expense is down $5,816 as items are fully depreciated, supply accounts are down $500, and maintenance agreements are down $94. Inventory accounts for resale are up $3,463, but are only pass-through.. Position of Printer II has been down graded to Printer I for a savings of $2,704 annually. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. Survey and quotes from outside printing firms indicate that our in-house print shop is cost effective and best handles county needs, such as rush orders. Staff has absorbed Xerox copying within Centennial Complex without added staff, but yet saving time in operating departments. Recommend continuation of operation. Xerox copying is being charged back for greater accountability at departmental level . ky /e_ -242- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 - AGENCY/DEPT. NAME : 1S - Data Processing BUDGET UNIT TITLE AND NO . : Data Processing -- 651191 WAR111E-a DESCRIPTION : The data processing center provides data processing support services to Weld County and a few outside agencies. The budget unit shown above is broken down into the following activities: Programming & systems; operations; administration. Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year_ Gross County Cost $ 1,701,630 S 1,796,014 $ 1,326,186 $ 1,326,186 - Revenue 1,701,630 1,796,014 1,326,186 1,326,186 Net County Cost Budget. Positions 42 42 35 35 SUMMARY OF CHANGES : Budget includes proposed 1983 salary increases ($69,512) . Seven positions have been eliminated (four programmers supporting Boulder County and 3 data entry personnel with the shift of data entry to on-line entry in departments) . Supplies have been reduced $21,552 with Boulder's withdrawal. Maintenance costs of machines formerly rented or leased are up $18,819. Rental costs are reduced $152,522 because of equipment purchases. Equipment purchases for 1983 total $58,750. No outside revenue is planned for in 1983 with Boulder's withdrawal, any outside ) FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval. Recommend using excess fund balance to purchase equipment to reduce future costs. 1983 will be the first year Weld County will operate without Boulder revenue which was $600,000. The strategy over the last three-year transition period has been to purchase equipment where possible and reduce operating costs. The final adjustment will be an increased level of $137,402. The dependence on Boulder in 1982 was $600,000, and $754,000 in 1981. (OVER) -243- BUDGET UNIT REQUEST SUMMARY (Continued) Data Processing -- 651191 SUMMARY OF CHANGES: service would require supplemental appropriation for variable costs (e.g. , programmers) but fixed costs to Weld County would be reduced. FINANCE/ADMINISTRATIVE RECOMMENDATION: Continue analysis of ways to reduce operational costs of data processing will take place in 1983 examining need for third shift of operations and programmer productivity efforts. A special work session for 1983 data processing project requests and funding is scheduled during the budget hearing process. -244- BUDGET UNIT REQUEST SUMMARY FISCAL YEAR 1983 AGENCY/DEPT, NAME : IS - Insurance BUDGET UNIT TITLE AND NO , : Insurance Fund -- 669020 DEPARTMENT DESCRIPTION : Central fund to provide county wide insurance coverage. The budget unit shown above is broken down into the following activities: n/a Actual Last Requested Recommended RESOURCES Complete Allowed Current Next Next Fiscal Year Fiscal Year Fiscal Year Fiscal Year Gross County Cost $ 402,102 $ 484,727 $ 542,728 $ 542,728 Fund Balance 526,324 477,258 542,728 542,728 Net County Cost $(124,222) $ 7,469 0- -0-- Budget. Positions SUMMARY OF CHANGES : Loss fund remains at $325,000, but estimated claims are $135,000 in 1983. Pro- fessional services for claim adjustments and administration are budgeted at a 7% increase ($55,000) , excess premiums are budgeted with a 6.7% increase or $248,828. Other miscellaneous items are constant for 1983. The program will he rebid in late 1982, but budget appears realistic. FINANCE/ADMINISTRATIVE RECOMMENDATION : Recommend approval of continuation of self-insurace program as depicted on the following page. In accordance with Section 8-44-110, CRS 1983, it is recommended that a mill levy be used to fund the self-insurance program for local County activities and only a chargeback mechanism he used for programs funded by State and Federal funding sources. County cost has increased $20,289 or 5% in 1983 primarily to cover increased un- employment insurance cost. This is the first increase since 1979 because over the last four years self-insurance has leveled Weld County's insurance costs. Unemployement insurance is budgeted $40,000 higher based upon experience in 1982. All losses are fully reserved in this fund. -245- 9. Excess l0. Excess Specific Worker's Property Compensation $6,000,000 $5,000,000 5. Public 7. Excess Centennial Occurrence Official Liability Center and and and Law Enforcement Aggregate Employees Center Liability $4,000,000 Occurrence 8. Excess and Property $5,000,000 Aggregate Each Loss CSL and Aggregate $5,500,000 Any One Occurrence 4. Excess 6. Excess Liability Note: $200,000 Checks S.I.R. $750,000 Occurrence $1,000,000 and Aggregate CSL 3. Package Layer - Excess Limits A. Property - $400,000 Occurrence B. Liability - $150,000 Occurrence CSL C. Errors and Omissions - $100,000 Aggregate D. Flood - $150,000 Aggregate E. Worker's Compensation - $100,000 Occurrence Sub limits - see below Excess 1. Loss Fund - $325,000 Aggregate Self Insured Retention - $100,000 Occurrence Sub Limits $400,000 A. Employee Dishonesty - $100,000 per loss B. Money & Securities - $100,000 per loss Board of County Commissioners of Weld County, CO Protected Self Insurance -24.6- SPECIAL ASSESSMENT FUNDS AMBULANCE SPECIAL TAXING DISTRICT HB 1579 concerning new home rule powers, Part 9 (430-35-901 - 906, CRS, 1973) , authorizes the creation of special taxing districts to facilitate the furnishing of services and improvements provided in substantially less than the entire area included within the County. The special district cannot, however, levy a tax in addition to or in lieu of any taxes specifically provided for and limited by any statute for the same purposes, e.g. , road and bridge and law enforcement authorities. The creation is by Board resolution and the Board is the governing body of the special tax district. In light of the following issues associated with the Ambulance Service, the special taxing district for the ambulance has been studies during 1982: 1. Integration of management of ambulance, Air Life, and hospital emergency room. 2. Air Life's impact on Ambulance Service. 3. Fiscal stability and continuity of Ambulance Service. 4. Issues raised by areas not serviced. 5. Volunteer services. 6. Subsidy issues of the ambulance service by County, Greeley, and hospital. 7. Liability issues of Ambulance Service. 8. Competing interests of the Ambulance Service and Air Life. The Board has scheduled a hearing on October 4, 1982 to consider the formation of the districts. The purpose of the hearing is for obtaining written and oral comments from the public on the proposed creation of three special taxing districts under 430-35-901 - 906, CRS 1973, for the purpose of providing, ambulance and emergency medical treatment. The three proposed districts are intended to encompass all of Weld County but provide varying levels of service. Funding of the districts will be from a combination of user fees and property tax. -247- The districts, as proposed in the formation resolutions presented September 15, 1982 by the Board, would have the following boundaries: North Weld Ambulance: Boundaries to include the same boundaries and area encompassed by School District RE-9. Tri-Town Ambulance: Boundaries to include the same boundaries and area encompassed by School District RE-1J. Central Weld Ambulance: To include all areas of Weld County except School District RE-1J and Highland School District RE-9. Municipalities within the above areas will only be included with concurrence of the governing boards of the municipalities within each district. At the hearing any registered elector of the County may be heard on the proposal, including questions of inclusion in or exclusion from the district, and all such objections shall be determined by the governing body on the basis of the public interest, taking into consideration the needs of the people and the availability of the service to the territory which is the subject of any such objection. Special Taxing District revenue should be considered as separate from the revenues collected for countywide purposes. By definition, the special taxing district is used, CRS 1973, §30-35-903, "when a service or level of service which a County is authorized to provide iA to he provided in substantially less than the entire area included within the County. . . ." The Board of County Commissioners administers the District, CRS 1.973, §30-35-905. While the District fulfills a single function of the County and has the powers of a Home Rule County, it is, in effect , a separate entity. (This form is not unique in State law. For example, improvement districts, under CRS 1973, §30-20-501 , are separate entities administered by the Board of County Commissioners. ) The County five percent limitation applies to ". . .ad valorum tax levies for County purposes when applied to the total valuation for assessment of the County. . ." Weld County Home Rule Charter §14-7(1) . This limitation would not apply to a Special Tax District as the levy will vary according to the costs of services provided within a particular district and will not be assessed uniformly within the County, and the district is considered to he a separate entity. However, State law limiting revenues of subunits of state government , at CRS 1973, §29-1-301 , would apply to limit the district revenue increases to 7% annually in that the district would likely be considered to he one of the "special districts established by law" covered by the limitation. Specific budget amounts will be prepared for Board consideration prior to the October 4, 1982 hearing for each of the districts. The budgets will contain the operational costs and capital costs for each district. -248- Hello