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Home My WebLink About20061030.tiff RESOLUTION RE: APPROVE AMENDMENT TO AGREEMENT FOR SERVICES FOR SHORT-TERM NEEDS GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Amendment to the Agreement for Services Under Federal Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Sheriffs Office,and the Colorado Division of Criminal Justice, Nineteenth Judicial District Probation Department, commencing February 1, 2006, and ending April28, 2006, with further terms and conditions being as stated in said agreement, and WHEREAS,after review,the Board deems it advisable to approve said amendment,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,that the Amendment to the Agreement for Services Under Federal Grant between the County of Weld, State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the Sheriffs Office,and the Colorado Division of Criminal Justice, Nineteenth Judicial District Probation Department, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 10th day of April, A.D., 2006, nunc pro tunc February 1, 2006. BOARD OF OUNTY COMMISSIONERS WELD C TY, COLORADO ATTEST: gKS/ �[/r!,� ' M. . eile, Chair Weld County Clerk to t h o Ed. David E. Long, Pro-Tem BY: -----' �_ �. f��':=�!'•a'— .�.. _ �eyClerktothtr�, ' Wi tiam Jerke \ APP' AS T• . : • A \\(,,v4 ), Robert D. Masd n oun Attorney PAAA Glenn Vaad Date of signature: o4-/O ,_U 2006-1030 SO0027 CO : SO 0t -...267 AMENDMENT TO WELD COUNTY, COLORADO AGREEMENT FOR SERVICES UNDER FEDERAL GRANT This Amendment modifies an Agreement for Services(the"Original Agreement")by and between WELD COUNTY,COLORADO("COUNTY"),and the COLORADO JUDICIAL DEPARTMENT by and through the NINETEENTH JUDICIAL DISTRICT PROBATION DEPARTMENT("DISTRICT"),which Original Agreement is effective for the period from October 1, 2005 through September 30, 2006. The COUNTY and the DISTRICT may be referred to herein as the"Parties." WHEREAS,the Colorado Division of Criminal Justice("DCJ")is the recipient of an award of Juvenile Accountability Incentive Block Grant("JAIBG")funds from the Federal Office of Juvenile Justice and Delinquency Prevention of the Federal Department of Justice under Award No. 2004-JB-FX-0050,and has awarded a portion of that money to the COUNTY under JAIBG Grant No. 24-JB-L-19-13,and the COUNTY, in turn,has awarded a sum of$9,835 to the DISTRICT under the Original Agreement identified above; and WHEREAS,the DCJ has granted to the COUNTY an additional JAIBG Short-Term Needs Grant of funds,No. 23-JB-L-19-801 ("Short-Term Funds"), not to exceed$4,000 to provide additional support to the activities being carried out through the DISTRICT'S Female Offender Program ("Program")under the Original Agreement;and WHEREAS,the Parties desire to amend the Original Agreement to include the additional funds and additional activities authorized by DCJ through the said JAIBG Short-Term Needs Grant, for expenditure for expenses incurred between February 1, 2006 through April 28, 2006; NOW THEREFORE, in consideration of their mutual promises,the COUNTY and the DISTRICT agree to amend the Original Agreement as follows: 1. Section 1. "Term of the Agreement"shall be amended by adding the following statement at the end of the existing sentence: "Notwithstanding the foregoing statement,and notwithstanding the date of execution of this Amendment,the time authorized for expenditure of the Short-Term Funds shall be from February 1,2006 to April 28, 2006." 2. Section 2.a. "Statement of Work"shall be amended by the addition of the description of the Program expansion contained in the"Problem"section of the 19th Judicial Probation Funding Request contained in the"JAIBG Program Application for Short-Term Needs,"attached hereto as Exhibit A. 3. Section 3. "Duties of the County"shall be amended by adding a second paragraph as follows: "The COUNTY shall compensate the DISTRICT for additional services totaling up to a maximum of$4,000 of Short-Term Funds in accordance with the Budget section of the"19`s Judicial Probation Funding Request"(see Exhibit A). All expenses to be compensated by the Short-Term Funds must be incurred on or before April 28, 2006, and invoices for the said expenses must be submitted no later than May 31, 2006." Intergov W eldC ounty-19thDistProbtn-AmendJAIBO 03-06 2006-1030 4. All other provisions of the Agreement shall continue in full force and effect throughout the duration of the Agreement. IN WITNESS WHEREOF the parties hereto have executed this Amendment through their respective lawfully empowered representatives. WELD COUNTY, COLORADO JUDICIAL DEPARTMENT COLORADO By and through the l9TH JUDICIAL DISTRICT PROBATION DEPARTMENT / I By: 1 .J. Geile, Chair _ •g- . .ei Chief Judge Board of County Conuni n- :� li' " udicial District ...u, 4C2�i gigki ATTEST BY: !'n A. Nelan, Chief Probation Officer We County Clerk to the Board �,�1)y�l� 9th Judicial District By: � idii C'Yfri Depu Clerk to th oard JmergovWeldCamty-19thDistProbtn-AmendJABG 03-06 Zoi:L, -1030 cd D S Division of Criminal Justice Carol C.Poole,Acting Director COLORADO 700 Kipling St. Suite 1000 DEPARTMENT Denver,CO 80215-5865 OF PUBLIC SAFETY (303)239-4442 FAX(303)239-4491 • January 30, 2006 Mr. Ken Poncelow Weld County Sheriff's Office 1950 O Street Greeley, CO 80631 RE: Juvenile Accountability Incentive Block Grant(JAIBG) Short-Term Needs Request, Grant#23-JB-L-19-801 Dear Ken: Thank you for your recent application for the JAIBG Short-Term Needs program. The Office of Juvenile Justice, Division of Criminal Justice (DCJ), has reviewed all applications received. Based on the evaluation of your proposal we are pleased to inform you that your request in the amount of$4,000 has been approved. JAIBG Short-Term Needs Agreement Bill Owens Attached please find a copy of your JAIBG Short-Term Needs request. This approved GOVERNOR request, along with this letter, serves as your agreement. Joe Morales EXECUTNE DIRECTOR Colo Patroltate Requesting Funds Colorado Bureau In order to receive your funds, a written request for reimbursement must be submitted of Investigation Division of (accompanied by documentation of project expense: invoices, bills, receipts, etc.) and Criminal Justice sent to the Office of Juvenile Justice, DCJ. Funds may be requested for Office of Preparedness. Security,and Fire Safety reimbursement of project expenses only. Each project expense document must contain the grant# and be signed by the project director. Reimbursement requests may be made monthly or on a one-time basis. Remember all expenses must be incurred on or by the April 28, 2006 deadline. Please submit cash requests for program reimbursement no later than May 31, 2006. DC JI Contracted Consultant/Professional Services If your budget contains Contracted Consultant/Professional Services you must have a Written contract between your agency and the agency/person providing services. This contract should describe the services provided, the duration of the contract and the Home Page: http://dcj.state.co.us E-Mail: carol.poole@cdps.state.co.us amount to be paid. Please complete a DCJ Form 16 - Professional Services/Consultant Certification and submit along with a copy of the contract. The DCJ Form 16 can be found at our website: http://dcj.state.co.us/oil/iiforms.htm. Project Evaluation The enclosed Project Evaluation form must be completed and submitted with your final reimbursement request no later than May 31, 2006. Final reimbursements will not be made if the form is not completed. Final reimbursement requests and project evaluation forms are due no later than May 31, 2006 but may be submitted earlier if the project is completed before the deadline. If you have any questions or if I can be of further assistance please contact me at (303) 239-4496 or e-mail me at carol.gould@cdps.state.co.us. Please reference the above Grant# in all correspondence. Sincerely, CV- Carol Gould Planning/Grants Specialist • JAIBG Short-Term Needs Project Evaluation Agency: Project Title: Grant#: 1) How were the short-term needs identified in your original request impacted through this funding? Please complete if applicable: • Number of youth served with these funds: Number of hours of service received per youth with these funds: Number of hours per week spent directly serving clients with these funds: Number of additional program slots made available with these funds: Office of Adult and Juvenile Justice Assistance (OAJJA) Colorado Division of Criminal Justice Juvenile Accountability Incentive Block Grant (JAIBG) Program Application for Short-Term Needs % JAN afir e }{ d l ' Applicant Agency: 19`h Judicial District Probation Department Address: 934 9th Avenue City, State, Zip: Greeley, CO 80631 County: Weld Federal Employer ID Number: Requested Amount: $4,000.00 (Not to exceed $4,000, no cash match required) Project Duration Dates: From: February 1. 2006 To: April 28. 2006 PLEASE NOTE: Applications will be accepted for requests of$500-$4,000. Funds must be spent by April 28, 2006 and cannot supplant existing funds. Project Director: Ken Poncelow Title: Commander Agency: Weld County Sheriffs Deparmtent Mailing Address: Phone: (970) 356-4000 x2802 Fax: Email: kponcelow@co.weld.co.us a Signature of Project Director / / Date Sig ature of Agency Head Date APPLICATION DEADLINE IS JANUARY 20, 2006 AT 3:00 PM Purpose Areas: Your request should address one of the following purpose areas and be based on an analysis of juvenile justice system needs within your jurisdiction or within existing juvenile justice programs. Purpose Area Types of Programs #1 Developing, implementing, and administering graduated Juvenile Diversion Programs/Services _sanctions for juvenile offenders l Time Offender Programs #3 Hiring juvenile court judges, probation officers, and court Court/Probation Staff Support/Officers/Case appointed defenders and special advocates, and funding Managers pretrial services (including mental health screening and Pre-Trial Services assessment) for juvenile offenders, to promote the effective Family/Youth Advocates and expeditious administration of the juvenile justice system Defense Council #4 Hiring additional prosecutors, so that more cases Juvenile Prosecutors/Investigators involving violent juvenile offenders can be prosecuted and case backlog reduced #10 Establishing and maintaining interagency information- Integrated Booking Systems sharing programs that enable the juvenile and criminal justice Management Information Systems systems, schools, and social services agencies to make more Interagency Criminal Justice Information informed decisions regarding the early identification, control, Systems supervision, and treatment of juveniles who repeatedly Information Sharing Databases commit serious delinquent or criminal acts #11 Establishing and maintaining accountability.based Electronic Home Monitoring programs designed to reduce recidivism among juveniles Mentoring Programs who are referred by law enforcement personnel or agencies Offense Specific Treatment and Counseling Juvenile Trackers Temporary Placements/Alternatives to Detention MST Truancy Case Managers Coordinators/Crew Supervisors Gender Specific Offender Programs Restitution/Useful Public/Community Service #12 Establishing and maintaining programs to conduct risk Juvenile Assessment Center Operations/Staffing and needs assessments of juvenile offenders that facilitate the Youth Assessment Center Operations/Staffing effective early intervention and the provision of Family Assessment Center Operations/Staffing comprehensive services, including mental health screening Substance Abuse Testing/Treatment and treatment and substance abuse testing and treatment to Crisis Assessments such offenders #14 Establishing and maintaining restorative justice Teen Court programs Victim Offender Mediations/Dialogues Family Group Conferencing #15 Establishing and maintaining programs to enable Specialized Probation Units juvenile courts and juvenile probation officers to be more Juvenile Probation Officers effective and efficient in holding juvenile offenders accountable and reducing juvenile recidivism Summary of your focus within the Purpose Area: Describe the short-term juvenile justice or program need in your area and how it will be addressed through this request. In a final project evaluation you will be asked to report how the needs identified were impacted. Purpose Area#: 15 Purpose Area Title: Juvenile Female Offender Program 19TH JUDICIAL PROBATION FEMALE OFFENDER PROGRAM FUNDING REQUEST PROBLEM: Statistics in Weld County over the past several years indicate that for juvenile female offenders there is/are: • Increases in the total number of juvenile female offenders • Increase in DA filings for juvenile female offenders • Increases in commitments • Decreases in out-of-home placement/treatment options available • Increases in the length of time on probation At an observational/empirical level it appears that we are seeing more and more juvenile female offenders with a greater range of unidentified problems and unmet needs: • Housing • Employment • Pregnancy • Education • Family • Mental Health • Substance Abuse Additionally, the programs and services that are available are often not integrated into a comprehensive planning strategy. Consequently, the probation officer can often become overwhelmed in reacting to the sheer weight of the needs and numbers, instead of directing the plan. Within the total population of juvenile female offenders there is a subset of extremely high-risk juvenile females who present an even greater challenge to the Juvenile Probation Department. They have significant histories of gang involvement, sexual assaults, drug and alcohol abuse, previous failed out-of-home placements, suicide attempts, parental abandonment, depression, abusive relationships with boyfriends, chronic educational failures, etc. Unfortunately, it is these juvenile females that are often identified for commitment, primarily because they have failed to positively respond to previous services, even when the service was inappropriate for the need. We have been fortunate over the previous years to receive funding through the JAIBG. Due to the significant decrease in funding this year, we have cut back on specific services to include the number of young women served through the program. The additional funds would be used to increase the number of juvenile female offenders served through the program, and to supplement our assessment tools through Hawk II Systems. Additionally as a new component, the funds would be utilized to provide the program participants with incentive rewards for reaching specific milestones within the program; to include completion of program groups, attendance in school, remaining substance free, and for overall participation in the program. This program is designed to address the conflict in each young woman's life; at times it can be very difficult to be involved with the program; the ability to recognize their effort and commitment would only serve to enhance these young ladies confidence in their abilities to confront adversity and to experience success in doing so. BUDGET/BUDGET NARRATIVE: SUPPLIES AND OPERATING $2,000.00 is requested for a Gateway Laptop. $1600.00 for the Laptop and $100.00 for wireless programming, and the remaining$300.00 would cover the costs of licensing the computer with the Judicial Branch. In order to effectively work with this high risk population, a majority of the probation officer's time is spent in the field (home visits, school visits, agency visits) and away from probation's data base. A lap top in the field would provide the officer with access to client information that includes the following: • warrant status information • Court records information • drug testing information • Narratives and collateral information At this time, the officer is unable to access this information when conducting field work. Instant access to information would also enable the officer to respond to phone calls in the field which would increase the timeliness of response to clients, families and collateral agencies. The addition of a Laptop computer would also enable the probation officer to enter contacts into the system immediately versus waiting to return to the office. $500.00 is requested for incentive rewards for program participants. CONTRACTED CONSULTANT/PROFESSIONAL SERVICES Weld County Probation and specifically Juvenile Probation have contracted with Hawk II Systems L.L.C. continuously for the past several years to work with the Juvenile Female Offender Program @FOP). In order to service more juvenile female offenders with the reduced funding, the Probation Officer is requesting $1,500.00 to be allocated towards Hawk II Systems' services. Like other providers or agencies working directly with JFOP, Hawk II Systems will attend monthly staffings where the Individual Probationary Plan (IPP) will be developed, and review and create new goals for the upcoming month outlined. Expenses will cover Hawk II Systems' provision of the required parent/daughter groups that will contain parenting and behavior management information. Additionally, weekly, on-going cognitive girls groups will be provided by Hawk II Systems to address issues of personal safety, teen pregnancy, interpersonal relationships, personal decision making and career choices. In order for the girls and their families to receive support and program consistency, regular in- home and/or school visits will be conducted jointly by Hawk II Systems and the Probation Officer. These visits allow issues that arise to be addressed in a timely and supportive fashion. Budget allocated to the Purpose Area: 1. PERSONNEL (1) (2) (3) (4) TOTAL Annual Full-time Annual Fringe Sub-Total %of time for Salary Benefit Cost This Project = X % $ 1 • `e�q� T{ + = X % $ rig-4N t ry - *SAW ..k u t* reap.: ., .- .e -401/0? .� � tall iet9S0 NEL�f.COS as`t�wa'4 e3s' �i u�"Y�S 2. SUPPLIES AND OPERATING TOTAL Lap top Computer/VVireless Programming/Licensing $2,000.00 Program incentives $500.00 as . t x, ;oE if $ P rir NINd 0 SE00 f 2,500.00 3. TRAVEL(Designate specifically in-state and out-of-state travel.) TOTAL . CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL ttach a copy of each contract with a detailed budget. �eekly groups, monthly staffings, consulting, case management-Hawk II Systems, LLC $1,500.00 $ $1,500.00 . VktR,N fri,,idrlbj tq 1.,$ ae�, a*, , �nf':i5 s R . U nl�" ; ©, lf O, Ep,00S{ My � � � ) ��s; $4,000.00 Budget Narrative (explain your budget items): 1. Personnel: Explain how the salary rate and types of benefits for each position were determined. If using a fringe benefit rate, explain how this percentage is justified or approved. 2. Supplies and Operating: Explain how the costs were determined and justify the need for the various line items. If custom development of software is contracted out, it is subject to prior approval and should be shown as a contract under Contracted Services below. All purchases should be made through competitive bid, state or local award, or established purchasing procedures. 3. Travel: Explain the relationship of each cost item to the project, (e.g., if training or conference expenses are requested, explain the topic of the conference and its relationship to the project. Out-of-state travel is discouraged and should be thoroughly justified. 4. Contracted Consultant/Professional Services Provide a copy of all contracts and explain how they were or will be procured. A DCI Form 16 will also need to be completed and submitted. Hello