HomeMy WebLinkAbout20060471.tiff RESOLUTION
RE: APPROVE PURCHASEOF SERVICESAGREEMENTFOR MIGRANTANDSEASONAL
HEAD START MEALS AND AUTHORIZE CHAIR TO SIGN - SODEXHO
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Migrant and Seasonal Head Start Meals between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Family Educational Network of Weld County, and Sodexho, commencing
March 1, 2006, and ending October 31, 2006,with further terms and conditions being as stated in
said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Purchase of Services Agreement for Migrant and Seasonal Head Start
Meals between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Sodexho, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 13th day of February, A.D., 2006.
�I BOARD OF COUNTY COMMISSIONERS
ELa\WELD COU TY, COLORADO
ATTEST: gel, ( 432=� .J Bile Chair -
Weld County Clerk to the ! .
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��� ���, 'wpy_� ��� David E. Long, Pro-Tem
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BY:
D , uty CI@fk to the Boar. 't, '//1--1✓' •
William H. r{sg
AP OVEDASTOF KA..ki PC,
Robert Masden /
ounty" Attorney sai 704A
Glenn Vaad
Date of signature: 7(16 (O
2006-0471
00 : S G J HR0077
03 -/b -O6
MEMORANDUM
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DATE: February 8, 2006
TO: Board of County Commissionersillgc• L
FROM: Walt Speckman, Executive Director ,�'�A(
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
Sodexho
Presented for approval before the Weld County Board of County Commissioners is a Purchase of
Services Agreement between FENWC's Migrant/Seasonal Head Start Program hereinafter
referred to as FENWC in Grand Junction and Sodexho hereinafter referred to as "Food Center."
The Food Center agrees to provide meals for seventy(70) Migrant/Seasonal Head Start children
and approximately twenty-one (21) adults.
Breakfast will cost $1.55 per meal
Lunch will cost $2.85 per meal
Snacks twice a day at$.85 per snack
Supper at $2.66 per meal
The Food Center agrees to meet the CACFP requirements as well as Migrant/Seasonal Head
Start requirements.
FENWC agrees to transport meals from the Food Center to the Head Start Center.
FENWC will apply directly to USDA for reimbursement for each child's meal.
The term of this Agreement shall be from March 1, 2006 through October 31, 2006.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
•
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2006-0471
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this n r) 4'day of January, 2006, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County Division of Human Resources, Family Educational
Network of Weld County's Migrant/Seasonal Head Start Program, hereinafter referred to
as "FENWC" and Sodexho hereinafter referred to as "Food Center."
WITNESSETH
THAT,for and in consideration of the covenants herein agreed to be kept and performed,
the Food Center hereby agrees to provide to FENWC, the following described services
based upon the following terms and conditions.
1. The Food Center will provide Breakfast for approximately seventy (70)
Migrant/Seasonal Head Start children and approximately twenty-one(21)adults at
a cost of one dollar and fifty-five($1.55)per meal. Price may be subject to increase
pursuant to board action. Breakfast must meet the CACFP meal pattern
requirements. (see attachment)
2. The Food Center will provide lunch for approximately seventy(70)Migrant/Seasonal
Head Start children and approximately twenty-one (21) adults at a cost of two
dollars and eighty-five cents ($2.85) per meal. Price may be subject to increase
pursuant to board action. Lunch must meet the CACFP meal pattern requirements.
(See attachment)
3. The Food Center will provide two (2) snacks daily with 100% juice, or milk for
approximately seventy (70) Migrant/Seasonal Head Start children and
approximately twenty-one(21)adults at a cost of eighty-five cents($.85)per snack.
Price may be subject to increase pursuant to board action. Snack must meet the
CACFP meal pattern requirements. (See attachment)
4. The Food Center will provide supper for approximately seventy (70)
Migrant/Seasonal Head Start children and twenty-one (21) adults at a cost of two
dollars and sixty-six cents ($2.66) per meal. Price may be subject to increase
pursuant to the board action. Supper must meet the CACFP meal pattern
requirements. (See attachment)
5. FENWC will transport meals from the Food Center to the Head Start Center.
6. The Food Center will submit a bill for services by the 10"'of the month for services
provided the preceding month. The Food Center agrees to provide information on
the cost of the quantity of meals served to enable FENWC to comply with USDA
reimbursement requirements. The bill should be submitted to:
The Family Educational Network of Weld County
Attn: Health Specialist
PO Box 1805
Greeley, Colorado 80632
7. FENWC will apply directly to USDA for reimbursement for each child's meal type
(full paid, free, or reduced) each month. The Food Center will not receive USDA
reimbursement for these meals.
8. FENWC agrees to pay the Food Center for all meals served and ala carte to the
Migrant/Seasonal Head Start children, Head Start children and staff. Such
reimbursement will be made within three (3)weeks of the receipt of a statement
of such changes from the Food Center. The rate will be as described in
paragraphs 1, 2, 3 and 4, above.
9. The Food Center agrees to provide meals and snacks according to the USDA Food
Program Regulations 7 CFR 226.20(as administered by the Colorado Department
of Public Health and Environment, Child and Adult Care Food Program [CDPHE-
CACFP]) and the CDPHE-CACFP Center Manual and the Creditable Food Guide.
a. The School District agrees to maintain and provide records as stated in the
Food Service Management Contract(see attachment) as required by CDPHE-
CACFP.
b. The School District agrees to provide FENWC with copies of menu one month in
advance so that the FENWC dietitian can review the menu.
10. The Food Center will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu,
portion sizes of menu items and amounts of food used to prepare menu
items. This is required at the preparation kitchen for all meals served.
b. The records will be made available upon request to FENWC for audit and
review purposes. The Food Center will maintain the records within the
record retention guidelines mandated by USDA.
11. FENWC will maintain a daily record of the number of meals served by type.
12. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect
to any persons not a party to this Agreement.
13. No portion of this Agreement shall be deemed to create an obligation on the
party of the County of Weld, State of Colorado, or Food Center to expend funds
not otherwise appropriated in each succeeding year.
14. If any section, subsection, paragraph, sentence, clause, or phrase of this
Agreement is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining options. The parties
hereto declare that they would have entered into this Agreement and each and
every section, subsections, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections,
paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or
invalid.
15. The term of this Agreement shall be from March 1, 2006 through October
31,2006
16. This Agreement may be amended at any time with the written mutual consent of
both parties.
17. The Food Center and FENWC mutually agree to accept that either party upon a
thirty (30) day written notice being provided to the other party may terminate this
agreement. However, this agreement will be terminated immediately if
Migrant Head Start funding is stopped.
18. Assurances:
a. The Food Center agrees that it is an independent contractor and that it's
officers, employees, and clients do not become employees of Weld
County, and therefore are not entitled to any employee benefits as Weld
County employees, as a result of the execution of this agreement.
b. FENWC the Weld County Board of Commissioners, its officers and
employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of Food Center, the Board of action, its
employees, volunteers or agents while performing this Agreement. The
Food Center, its officers and employees, shall not be held liable for
injuries or damages caused by any negligent acts or omissions of
FENWC, the Weld County Board of Commissioners, its officers and
employees. The respective contracting parties shall provide such liability
insurance and worker's compensation coverage as each deems
appropriate, and as required by the Colorado Worker's Compensation
Act.
c. No officer, member, or employee of the Weld County and no member of
their governing bodies shall have any pecuniary interest, direct or
indirect, in the approved Agreement or proceeds thereof.
d. The Food Center understands that the Weld County Division of Human
Resources shall conduct monitoring and evaluating of the performance of
this Agreement and the results provided to the Weld County Board of
Commissioners.
e. The Food Center and FENWC assure compliance with the Title VI of the
Civil rights Act of 1986, and no person shall, on the grounds of race,
creed, color, sex, handicap, or national origin be excluded from
participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the approved Agreements.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first herein above set forth.
WELD COU TY BOARD OF COMMISSIONERS
M��e Chairperson FEB 1 3 2006 �''Sc'a
SODEXHO ' 1861 t I3/4S2
Mathew Dokoupil O`Jt�,
ATTEST: �a
W D COUNTY TO THE CLERK BOARD EllBY:� itit e I �lcm � fic` 2 i
D uty rk to the B rd
WEL C 71 Y DI SION OF HUMAN RESOURCES
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Walter J. Speckman, Executive Director
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