HomeMy WebLinkAbout20063339.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DECEMBER 6, 2006
TAPE #2006-41
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, December 6, 2006, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner David E. Long, Pro-Tem
Commissioner William H. Jerke
Commissioner Robert D. Masden - EXCUSED
Commissioner Glenn Vaad - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny Luna
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of December 4, 2006, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: Chair Geile moved Public Input to be considered after Presentations.
CONSENT AGENDA: Commissioner Long moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES,WELD COUNTY CORONER- DR. STEPHEN CINA: Chair Geile read
the certificate into the record, recognizing Dr. Cina for four years of service as the Weld County Coroner.
2006 INDIVIDUAL SAFETY AND WELLNESS AWARD-EDNAMATA AND TASIAMANGRUM: Chair Geile
read the certificate into the record, recognizing Edna Mata and Tasia Mangrum for their efforts.
Commissioners Long and Jerke expressed their appreciation to Ms. Mata and Ms. Mangrum for their
willingness to help in an emergency situation,their attentiveness to a fellow employee,and for taking swift
action. Chair Geile also expressed his appreciation to Ms. Mata and Ms. Mangrum.
2006 EMPLOYEE SERVICE AWARDS - 10 AND 20 YEAR EMPLOYEES: Chair Geile expressed his
appreciation to all Weld County employees,and stated his term as Commissioner has been a tremendous
experience. Commissioner Long expressed his appreciation to Chair Geile and Commissioner Vaad
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for their service as thoughtful guides and mentors during their terms as County Commissioners.
Commissioner Jerke stated both Chair Geile and Commissioner Vaad have led by example,and have been
very diligent in working with employees and residents within the County. ChairGeile read the presentation
into the record. Department heads presented the service awards according to the attached list. (Changed
to Tape#2006-42).
Chair Geile issued a five-minute recess.
PUBLIC INPUT: Mason Staub, Town of Gilcrest Administrator, stated he was present to represent the
Town of Gilcrest concerning a referral fora planning item; however,the item is not listed on today's agenda
like he originally presumed. He stated the Town sent a referral response, stating its issues with the
development of the Paragon site; however,the referral may not have been received by staff. In response
to ChairGeile,Mr.Staub stated the Paragon property is located east of U.S. Highway 85,within the Town's
Comprehensive Plan Area. In response to Commissioner Jerke, Kim Ogle, Department of Planning
Services,stated the referral referred to by Mr.Staub is for a Site Plan Review,and the matter will not come
before the Board of County Commissioners for review. Responding to Bruce Barker, County Attorney,
Mr. Ogle stated the Paragon property is currently in violation of the Weld County Code, and a violation
hearing will be held before the Board on December 12, 2006.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $2,060,706.43
Commissioner Jerke moved to approve the warrants as presented by Mr.Warden. Commissioner Long
seconded the motion, which carried unanimously.
BIDS:
PRESENT AND APPROVE BRIDGE REHABILITATIONS FOR 2006-2007 BID - DEPARTMENT OF
PUBLIC WORKS: Pat Persichino, Director of Public Works, read the names of the three vendors who
submitted a bid into the record. He stated the bid was previously presented on November 1,2006;however,
an error was listed in the specifications, therefore the bid was rejected on November 8, 2006. He stated
staff recommends acceptance of the low bid from Weld County Construction Company, Inc., in the amount
of$158,809.54,and emergency approval is requested so that the construction project may begin as soon
as possible. Commissioner Long moved to approve said bid on an emergency basis, based upon staffs
recommendation. The motion was seconded by Commissioner Jerke, and it carried unanimously.
PRESENT AND APPROVE TRUCK HEATER RECEPTACLES BID - DEPARTMENT OF PUBLIC
WORKS: Mr. Persichino read the names of the three vendors who submitted a bid into the record. He
stated the Department recently acquired a large number of new trucks, and it is necessary to provide
electrical service to heat the trucks while parked. He stated staff recommends the low bid from Erbacher
Electric, in the amount of$20,800.00. Commissioner Jerke moved to approve said bid on an emergency
basis, based upon staffs recommendation. Seconded by Commissioner Long, the motion carried
unanimously.
APPROVE COPIERS BID-VARIOUS DEPARTMENTS(CON'T FROM 12/04/06): Mr.Warden stated the
bid is very complex with many options, and he read names of the vendors who submitted a bid into the
record. He recommended acceptance of the low bid from Canon Business Solutions for the purchase of
two copiers which produce 20 copies per minute, and acceptance of the low bid from Ikon Office Solutions
Minutes, December 6, 2006 2006-3339
Page 2 BC0016
for the purchase of three copiers which produce 30 copies per minute. He further recommended
acceptance of the low bid from All Copy Products for the purchase of three copiers which produce 40
copies per minute, and for the purchase of six copiers which produce 50 copies per minute. He stated All
Copy Products has agreed to provide a discount for maintenance costs on the copiers which produce 40
and 50 copies per minute. Mr. Warden recommended acceptance of the low bid from Brattons Office
Equipment for the purchase of one copier which produces 65 copies per minute. Commissioner Jerke
moved to approve said bid, based upon staffs recommendation. Seconded by Commissioner Long,the
motion carried unanimously.
NEW BUSINESS:
CONSIDER CONTRACT AMENDMENT#1 TO THE AGREEMENT FOR PURCHASE OF PROFESSIONAL
SERVICES AND AUTHORIZE CHAIR TO SIGN-UNIVERSITY OF NORTHERN COLORADO: Dr. Mark
Wallace, Director of Public Health and Environment, stated one of the ten essential services of the
Department is evaluating workforce development, and the amendment will extend the contract with the
University of Northern Colorado to accept students as interns. He stated the Department recruits students
from the School of Nursing and the Community Health Program. He stated the Department will be
reimbursed an amount not to exceed$10,000.00 annually,as long as student interns are accepted by the
Department. Commissioner Long moved to approve said amendment and authorize the Chair to sign.
Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER CONTRACT AMENDMENT #1 TO THE CLINICAL EXPERIENCE AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - UNIVERSITY OF NORTHERN COLORADO: Dr. Wallace stated this
amendment is similar to the previous item, and students from the University of Northern Colorado may
complete their clinical experience with the Department. He stated the contract will be extended through
November 30, 2011. Commissioner Long moved to approve said amendment and authorize the Chair to
sign. Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER TASK ORDER CHANGE ORDER LETTER#1 FOR THE IMMUNIZATION PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Dr.Wallace stated the Department provides an Immunization Program,
which is one of the Department's ten essential services. He stated federal pass-through funding, in the
amount of $23,694.00, will be provided for a time period of January 1, 2007, through June 30, 2007.
Commissioner Long moved to approve said change order letter and authorize the Chair to sign. Seconded
by Commissioner Jerke, the motion carried unanimously.
CONSIDERAGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN-PATRICIA MCGUIRE:
Walt Speckman, Director of Human Services,stated Patricia McGuire will provide consultant services for
the Department, and she will help complete several applications and major plans. In response to
Commissioner Jerke, Mr. Speckman stated Ms. McGuire will work to complete a Business Service Plan
as well as a Performance Excellence Award for the Employment Services Division. Responding to Chair
Geile,Mr. Speckman stated Ms.McGuire has retired from Aims Community College,and is self-employed.
In response to Commissioner Jerke, Mr. Speckman stated is it less of a strain on the Department to hire
an independent contractor to complete the required work, rather than hire a full-time employee.
Commissioner Long moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Jerke, the motion carried unanimously.
CONSIDER EXPENDITUREAUTHORIZATION MODIFICATION FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Mr.Speckman stated funds are being transferred within
the Adult and Dislocated Worker Program to better utilize existing resources. Commissioner Long moved
to approve said modification and authorize the Chair to sign. Seconded by CommissionerJerke,the motion
carried unanimously.
Minutes, December 6, 2006 2006-3339
Page 3 BC0016
CONSIDER SERVICE ENHANCEMENT AGREEMENT FOR WEBSITE DEVELOPMENT OF HEALTH
EDUCATION GRANTS AND AUTHORIZE CHAIR TO SIGN - ACS GOVERNMENT SYSTEMS, INC.:
Mr.Warden stated the Department of Public Health and Environment has received grants and resources
to provide enhancements to the Weld County website regarding public education. He stated the upgrades
and enhancements to be completed on the website are in excess of the normal workload of ACS
employees;therefore,a part-time employee will be hired to complete this project. He further stated the term
of the agreement is December 1, 2006, through September 30, 2007, and funds in the amount of
$25,000.00 have been provided by grants. In response to Commissioner Jerke, Mr. Warden stated the
employee will be employed by ACS,and will work in conjunction with Gaye Morrison, Department of Public
Health and Environment,to obtain the appropriate content for the website. Commissioner Jerke moved to
approve said agreement and authorize the Chair to sign. Seconded by Commissioner Long, the motion
carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-HIGH PLAINS MANUFACTURING:
Mike Sampson, Assessor's Office, stated personal property was sold to another company in June 2004,
and the Assessor's Office was unaware of the sale, therefore, the property was double assessed.
Commissioner Long moved to approve said petition. Seconded by Commissioner Jerke,the motion carried
unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - KIRK AND CAREY HARRIS:
Mr. Sampson stated the value of the property was appealed for year 2006, staff completed a market
analysis and has determined the value was too high. He stated the value has been adjusted foryear2006,
and an abatement is requested for year 2005. Commissioner Jerke moved to approve said petition.
Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - CARMEN GALLEGOS:
Mr.Sampson stated this property is a vacant lot and the petitioner initially requested a value of$25,000.00.
He stated an appraiser determined a value of$44,000.00, and after speaking with the petitioner, it was
determined that the value of$44,000.00 was acceptable. In response to Carmen Gallegos, petitioner,
Mr.Sampson stated a petition has been filed for years 2004 and 2005,and the 2006 value will be adjusted;
therefore,a refund will only be received for years 2004 and 2005. He further stated the petitioner may not
receive a refund for year 2003 because it was beyond the time limitations set forth by the State.
Commissioner Jerke moved to approve in part said petition, based upon staffs recommendation.
Seconded by Commissioner Long, the motion carried unanimously.
PLANNING:
CONSIDER EXTENSION CERTIFICATE FOR BOND#GP97-0504-OB FOR IMPROVEMENTS(PUBLICLY
MAINTAINED ROADS)AND MAINTENANCE AGREEMENT FOR USE BY SPECIAL REVIEW PERMIT#966
-WASTE MANAGEMENT OF COLORADO, DBA BUFFALO RIDGE LANDFILL: Mr. Warden stated the
previous extension certificate, in the amount of$242,000.00, has expired, and the applicant is required to
post an extension certificate each year in the same amount. Commissioner Long moved to approve said
extension certificate. Seconded by Commissioner Jerke, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
Minutes, December 6, 2006 2006-3339
Page 4 BC0016
There being no further business, this meeting was adjourned at 10:30 a.m.
BOARD OF C LINTY COMMISSIONERS
�a WELD COU , COLORADO
ATTEST: kruzzhody
Weld County Clerk to the Boar io6I
4 M. eile, Chair
� David E. Long, Pro-Tem
Cam BY: "'c 7 O
Deputy Clerk to the Board
William H. Jerke
EXCUSED
Robert D. Masden
EXCUSED
Glenn Vaad
Minutes, December 6, 2006 2006-3339
Page 5 BC0016
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