HomeMy WebLinkAbout20060428.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 8, 2006
TAPE #2006-04
The Board of County Commissioners of Weld County,Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, February 8, 2006, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner David E. Long, Pro-Tem
Commissioner William H. Jerke
Commissioner Robert D. Masden
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Jerke moved to approve the minutes of the Board of County Commissioners
meeting of February 6, 2006, as printed. Commissioner Masden seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: Jim Richardson, Richardson, Inc., stated his company did not bid on the hauling gravel
contract because of concerns associated with the cost of the bid because of the way the specifications
were written. Mr. Richardson stated he is concerned that the bid process is unfair and pre-determined.
He stated he has participated in the County bidding process for over fifteen years;the Department of Public
Works was not represented in the bid meeting; and he has concerns with the amount of the bond since
it has increased four times the amount it was two years ago, which adds cost to the overall bid amount.
Lee Richardson, Richardson, Inc.,stated his company has placed a bid for the hauling gravel contracteach
of the past fifteen years. Mr. Richardson stated he is not able to place a fair bid this year since the bid
prices are too costly. He stated his company chose not to bid on the contract because he does not think
the high costs associated with the bid are fair to the taxpayers in Weld County.
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Scott Littlejohn,Aulick Leasing Corporation, stated his company has been awarded the contract the past
two years, and the bid is unrealistic since he would have to bid approximately $4.1 million this year.
Mr. Littlejohn stated his company was able to complete the work associated with the contract for
approximately$2 million each of the last two years. He further stated a majority of his employees live in
Weld County, and the bidding process is not fair to the citizens of Weld County.
A representative from Ward Construction stated a safety issue exists, regarding the ten-mile stretch of
driving for the truckers.
Kurt Burgener, Burgener Trucking, Inc.,stated his company was the only trucking company to place a bid
on the hauling contract. He stated the price quoted is fair due to the requirements and changes that have
taken place this year. Mr. Burgener stated the contractor now has to supply fuel for the trucks, and the
trucks cannot be parked overnight in the pits;therefore,they must be parked in a central location. He stated
fuels prices may continue to rise, and the overall cost is an accurate reflection of what the costs will be.
He further stated his company is happy to do the job.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $855,715.55
CommissionerJerke moved to approve the warrants as presented by Mr.Warden. Commissioner Masden
seconded the motion, which carried unanimously.
BIDS:
PRESENT HAULING GRAVEL(CONTRACT TRUCKS)BID-DEPARTMENTOF PUBLIC WORKS: Pat
Persichino, Director of General Services, read the names of the six vendors who submitted a bid into the
record. Said bid will be considered for approval on February 22, 2006. In response to Chair Geile,
Mr. Persichino stated a work session has been scheduled for Wednesday, February 15, at 8:00 a.m.
PRESENT CATTLE GUARDS BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino read the names
of the three vendors who submitted a bid into the record. Said bid will be considered for approval on
February 22, 2006.
PRESENT 2006 STEEL BID- DEPARTMENT OF PUBLIC WORKS: Mr. Persichino read the names of
the nine vendors who submitted a bid into the record. Said bid will be considered for approval on
February 22, 2006. He stated the items relating to the bid will be calculated separately.
APPROVE TRAFFIC SIGNAL AT STATE HIGHWAY 257 AND WELD COUNTY ROAD 74 BID -
DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated staff recommended approval of the low bid
from Mountain Constructors, Inc., for a total of $1,363,606.00. In response to Commissioner Jerke,
Mr.Warden stated financial agreements have been reached with the Towns of Windsor and Severance.
Frank Hempen,Jr., Director of Public Works,stated agreements are in place with the Colorado Department
of Transportation, the Towns of Windsor and Severance, and the grant has been awarded. Mr. Hempen
stated the County's portion of the project will be funded through Strategic RoadPlan funds. In response to
Commissioner Masden, Mr. Hempen stated the County is the administrator of the project, and a cost of
Minutes, February 8, 2006 2006-0428
Page 2 BC0016
approximately$95,000.00 will be added to the project costs as administrative fees, bringing the total of the
project to $1,458,737.00. Commissioner Vaad clarified that the project includes a traffic signal and
intersection improvements. Commissioner Jerke moved to approve said bid based upon staffs
recommendations. Seconded by Commissioner Vaad, the motion carried unanimously.
NEW BUSINESS:
CONSIDER AMENDMENT #3 TO INTERGOVERNMENTAL DATA ACCESS CONTRACT FOR
EMPLOYMENT AND TRAINING PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Walt Speckman,
Director of Human Services, stated this is an on-going contract with the Colorado Department of Labor.
Commissioner Long moved to approve said amendment and authorize the Chair to sign. Seconded by
Commissioner Masden, the motion carried unanimously.
CONSIDER EXPENDITURE AUTHORIZATION FOR WAGNER-PEYSER AND WORKFORCE
INVESTMENTACT 10%GOVERNOR'S SUMMER JOB HUNT PROGRAM AND AUTHORIZE CHAIR TO
SIGN: Mr.Speckman stated the expenditure authorization will provide funding for the Governor's Summer
Job Hunt Program, to provide basic labor exchange services to youth seeking summer employment and
to employers wishing to hire youth. Commissioner Vaad moved to approve said expenditure authorization
and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER EXPENDITURE AUTHORIZATION FOR WAGNER-PEYSER PY05 UNEMPLOYMENT
INSURANCE RE-EMPLOYMENTSERVICESANDAUTHORIZECHAIRTO SIGN: Mr.Speckman stated
the funding provided will be used to focus on insurance claimants, and provide more services to facilitate
their return to the workforce. Commissioner Long moved to approve said expenditure authorization and
authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENTFOR THE UPGRADE AND MAINTENANCEOF
WCR4 AND AUTHORIZE CHAIR TO SIGN-MICHAEL COAN: Don Carroll, Department of Public Works,
stated the agreement is required through Recorded Exemption#4299. He stated the applicant owns the
north half of Section 31, and the land is currently split into four equal horizontal parcels. He stated through
the Recorded Exemption, the applicant will divide the land into two sections, a northeast quarter and a
northwest quarter. The applicant will create a four-lot split within the northeast quarter;with accesses on
Weld County Road 63; however, the northwest quarter will remain landlocked. He further stated 60-feet
of right-of-way is available between Sections 30 and 31, on Weld County Road 4. Mr. Carroll stated no
objections were received from surrounding property owners. In response to Commissioner Jerke, Mr.
Carroll stated Lot C is accessible from Weld County Road 63 through a general easement agreement with
the adjacent property owner to the south. Commissioner Jerke moved to approve said Nonexclusive
License Agreement and authorize the Chair to sign. Seconded by Commissioner Masden, the motion
carried unanimously.
CONSIDER RENEWAL REQUEST FOR 3.2 PERCENT BEER LICENSE ISSUED TO LILLIAN GOOCH,
DBACROW VALLEY CAFE,AND AUTHORIZECHAIRTOSIGN: Bruce Barker,CountyAttorney,stated
no concerns were received regarding the establishment; therefore, approval is recommended.
Commissioner Long moved to approve said renewal.Seconded by Commissioner Vaad,the motion carried
unanimously.
PLANNING:
CONSIDER PARTIAL CANCELLATION AND RELEASE OF COLLATERAL FOR NESTING CRANE
RANCH-STENERSON,OLSON,AND LOWRY DEVELOPMENT, LLC: Kim Ogle, Department of Planning
Services, stated the applicant has submitted a request for partial release of collateral. Mr. Ogle stated a
partial release of collateral was approved by the Board on November 21, 2005, and December 21, 2005.
He stated staff is in support of a partial release of collateral, in the amount of$6,255.00, with $10,636.00
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Page 3 BC0016
to be retained for one year, as a paving warranty. Commissioner Vaad stated the development has been
well prepared, and moved to approve said partial cancellation and release of collateral. Seconded by
Commissioner Long, the motion carried unanimously.
CONSIDER PARTIAL CANCELLATION AND RELEASE OF COLLATERAL FOR PLANNED UNIT
DEVELOPMENT FINAL PLAN, PF #1020 - WAKE, LLLP, C/O CLIFFORD CLIFT AND PAUL CLIFT:
Mr.Ogle stated Department of Public Works staff have determined that all transportation items have been
completed; however, Department of Planning Services staff have determined that several
non-transportation items have not been completed. He stated the development has not placed a pedestal
mailbox, silt fences have not been removed, and there is no evidence that the dryland seed mix is viable,
even though the seed has been drilled twice. He further stated the Department of Planning Services
recommends retaining $5,000.00 until the non-transportation items are completed. Mr. Ogle stated the
applicant submitted an amendment to the Letter of Credit,reducing the amount to$15,368.00. In response
to ChairGeile, Mr.Ogle restated the items on-site that need to be completed. Commissioner Jerke moved
to approve said partial cancellation and release of collateral. Seconded by Commissioner Vaad,the motion
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
t� r‘ BOARD OF C NTY COMMISSIONERS
0 La%WELD CO , COLORADO
ATTEST: M r.: i �s01��*( /�i✓
o„��� �1�. J. Ile, Chair
Weld County Clerk to the Board �,0® c��,1 2 r
1 ����� David E. Long, Pro-Tem
De ty Cle to the Board i l4„.„.„7
Wil�J7
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Robert D. Massdd�en
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Minutes, February 8, 2006 2006-0428
Page 4 BC0016
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