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RE: APPROVE APPLICATION FOR THE 2007 EMERGENCY MANAGEMENT
PERFORMANCE PROGRAM GRANT AND AUTHORIZE CHAIR TO SIGN-COLORADO
DIVISION OF EMERGENCY MANAGEMENT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the 2007 Emergency
Management Performance Program Grant between the County of Weld,State of Colorado, by and
through the Board of County Commissioners of Weld County,on behalf of the Office of Emergency
Management, to the Colorado Division of Emergency Management, commencing upon full
execution, with terms and conditions being as stated in said application, and
WHEREAS, after review,the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the 2007 Emergency Management Performance
Program Grant between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County,on behalf of the Office of Emergency Management,to the
Colorado Division of Emergency Management be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 16th day of October, A.D., 2006.
BOARD OF C NTY COMMISSIONERS
I WELD COU COLORADO
ATTEST:
UZI ''"� Y '' - J. eile, Chair
Weld County Clerk to the
4-O t , c1, . XCUSED
David E. Long, Pro-Tem BY: Dept' y Clerk the oard EXCUSED
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2006-2871
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Colorado Division of Emergency Management
Annual Program Paper
PART II —Jurisdictional Information and Signature
Jurisdiction
Name: Weld County
Emergency Program Manager
Name: Roy Rudisill
Job Title: Director
Mailing Address: 1950 O Street Greeley Co. 80631
Physical Address (if different): 1104 H Street Greeley Co. 80631 Non- Mailing Address
Phone Contact Information
Office Phone number: 970-304-6540
24 Hour Emergency Line: 970-356-1212 Dispatch
Office Fax: 970-304-6543
Cellular: 970-381-0417
Pager:
E-Mail Address: rrudisill@co.weld.co.us
Employment Status
(Please indicate how many)
Paid Full Time: X Paid Part Time: Volunteer: Other:
Jurisdiction Job Title Director Office of Emergency Management
Program Manager Reports to: Margie Martinez Under Sheriff
Hours worked per week for
jurisdiction in all job titles: 40 Hours
Hours worked per week
devoted to Emergency Management: 40 Hours
Additional Emergency Management Staff
Type of Employment How many? Total staff hours/week Total E.M. hours/week
Paid full time professional
Paid full time clerical 1 40 5
Paid part time professional 1 40 10
Paid part time clerical
Volunteer 1 5
Other personnel
Senior Elected Official (Name and Title)
Chief Executive Officer(if different fro ove) M. J. Geile, Chair, Board of County Commissioners
Signature/Chief Executive 77 eyL)
Signature/Emergency Manager/Coordinator
Date OCT 16 2006
2006-2871
Colorado Division of Emergency Management
Annual Program Paper
PART I — Planned Activities
Emergency Management Performance Grant Program
(Please check appropriate box for each submission)
X PROGRAM PAPER — PLANNED ACTIVITIES - 2007
❑ 15t quarter ❑ 2nd quarter ❑ 3rd quarter ❑ 4th quarter
JURISDICTION NAME: Weld County
SUBMITTED BY: Roy Rudisill
TITLE: Director Office of Emergency Management
SIGNATURES
Must be signed (in ink) by the emergency manager and forwarded to the assigned CDEM Regional
Field Manager for approval.
Emergency Manager of Jurisdiction:
Date:
CDEM Regi nal Field anager
Date: O
EMF 1 — Program Management
Organization of local emergency management programs so that it is capable of coordinating emergency
preparedness, mitigation, response and recovery activities across multiple agencies and organizations.
The Weld County Local Emergency Planning Committee which the Weld County OEM
chairs, is the organization that will be utilized for the coordination of emergency
response and preparedness. Meetings will be held with local jurisdictions to coordinate
operations plans and mitigate response and recovery activities. The LEPC will also be
the lead organization for scheduling additional NIMS training.
The Weld County Office of Emergency management reports to the Weld County Sheriff.
The Emergency Manager works closely with the Northeast All-hazards region, the
incorporated cities & towns and the county commissioners in the establishment of
emergency operations plans, mitigation plans, and response & recovery issues in the
event of a natural or man made disaster. This will continue in 2007
Intergovernmental agreements, mutual aid agreements are in place and all entities
have, through signed agreements established NIMS as the standard for incident
management. The ROSS requirement has been completed by all entities in the county
and NIMS training for current paid & volunteer personnel should be completed by years
end. The Weld County Office of Emergency Management also works closely with the
State Division of Emergency Management and the Northeast All-Hazards Region in
planning & exercising and preparing for disasters either natural or man made.
EMF 2 - LAWS & AUTHORITIES
Federal, State and Local statutes and any implementing regulations that establish legal authority for
development and maintenance of the emergency management program and organization and define the
emergency powers, authorities and responsibilities of the chief executive official and the emergency
program manager. The National Incident Management System (NIMS) should be adopted as the
standard for all incident management activities.
I will assist local jurisdictions in the review of their Emergency Operations Plans.
I will also maintain the Weld County Local Emergency Operation Plan (WCLEOP) to
maintain its compliance with local, state and federal laws. The WCLEOP will be
reviewed to make sure it is in compliance with any new federal or state mandates.
The Weld County Office of Emergency Management was established by resolution by
the Weld County Commissioners in 1988.
EMF 3 — HAZARD IDENTIFICATION, RISK ASSESSMENT & IMPACT ANALYSIS
The process of identifying situations or conditions that has the potential of causing injury to people,
damage to property, or damage to the environment, and the assessment of the likelihood, vulnerability,
and magnitude of incidents that could result from exposure to hazards.
. Review of WCLEOP thru exercises, committee meetings and local incidents and
critiques to identify any necessary changes. A risk assessment for Weld County will be
completed and reviewed with the LEPC and local Jurisdictions.
A pre-hazard mitigation plan was prepared & adopted in 2002. This was done in
conjunction with the Northeast Region and was adapted specifically for Weld County.
The risk-vulnerability assessment was updated in 2006. A Capabilities assessment will
be started in late 2006 and should be completed by early 2007.
EMF 4 - HAZARD MITIGATION
Systematic management approach to eliminate hazards that constitute a significant threat to the
jurisdiction or to reduce the effects of hazards that cannot be eliminated through a program of hazard
mitigation
The Weld County LEPC will be tasked to evaluate the changes to the WCLEOP and will
be implemented through adoption by the WCBOCC and then published.
EMF 5 - RESOURCE MANAGEMENT
Systematic development of methodologies for the prompt and effective identification, acquisition, distribution,
accounting, and use of personnel and major items of equipment for essential emergency functions. Local
jurisdictions will support the Colorado Resource Mobilization Plan by submitting resource information for
inclusion in the Resource Ordering and Status System (ROSS)database.
Meetings of emergency response agencies have been formed and will continue in the
future to determine the needs of all Weld County and not just one agency or area. Grants
are then requested on the basis of this analysis and submitted to North East Colorado All
Hazards Committee (NECAHC)for submission as one regional grant. Members of the
Weld County All Hazards Committee are representatives of emergency response agencies
on the NECAHC. Weld County OEM will continue to assist fire agencies and law
enforcement agencies in putting their resources in CO ROSS and assist with NIMS training
Recordkeeping on all incidents are implemented prior to identification of any possible
reimbursement or billing for service to assist in the most efficient use of local resources.
EMF 6— MUTUAL AID
Formal mutual aid agreements establish the capability for sharing response and recovery resources across
jurisdictional lines. Local jurisdictions should participate in the statewide intergovernmental agreement for
mutual aid.
Continue to work with local governments to complete and /or update intergovernmental
agreement. There are currently three meeting venues that this information can be shared
in Weld County.
EMF 7 - PLANNING
The collection, analysis and use of information and also the development, promulgation, and maintenance of
the organizational comprehensive emergency management plan, action plans and mitigation plans. Revisions
to local emergency operations plans should conform to NIMS and the EMF model established under the
National Response Plan. Special emphasis should be placed on planning for the specials needs of individuals
with disabilities.
Planning with special needs groups will help to update the Weld County EOP. Meetings
with the Agency on Aging and Senior Citizen groups will help in this area. Establishing a
Weld County VOAD will help in working to meet the needs for at risk citizens.
After every major incident or exercise there is an "after action report' prepared that helps to
identify any necessary changes to the WCLEOP. Once identified, the deficiencies are
taken to a hazard specific committee. Suggested changes are reviewed for the best
method of implementation. Weld County is currently working on updating the EOP to
comply with ESF format.
The Weld County Office of Emergency Management in conjunction with the Northeast All
Hazards Region has participated in the development of regional plans which include
Terrorism, Pre-Hazard Mitigation, Hazardous Materials, as well as the local emergency
operations plan. These plans are all county specific and undergo periodic reviews. The
Weld County Continuity of Operations Plan has been completed and will be adopted this
fall.
EMF 8— DIRECTION, CONTROL & COORDINATION
Development of the capability of the chief executive and key local officials to direct,control and coordinate
response and recover operations. Local jurisdictions should consider plan upgrades that address policies and
procedures related to continuity of government(COG)operations.
Chief Executives of local, state and federal agencies are invited to all Weld County OEM
exercises and meetings. Meetings will be attended on a regular basis with elected officials
to keep them updated on the latest issues involving the protection of life, property and the
environment. FEMA and DEM handouts will be distributed and discussed with newly
elected Chief Executives within Weld County. The Northeast region has a contractor
working on a COG, when the plan is completed it will be shared with local governments and
they will be encouraged to adopt the plan or work on a similar plan.
EMF 9— COMMUNICATIONS &WARNING
Development and maintenance of a reliable communications capability to alert public officials and emergency
response personnel,warn the public, and effectively manage response to an actual or impending emergency.
Area 3 Emergency Alert System (EAS)will be reviewed and any changes will be
implemented into the WCLEOP. The review and implementation process will happen after
every incident or exercise. This is a continual process. R*9*1*1 will be tested and
procedures reviewed for implementation. Weld County has moved to 800 MHz radio
system. Weld County OEM will participate in communications exercises and help with the
evaluation of those exercises.
Weld County OEM will help in the issuing of the NOAA weather radios to the schools in
Weld County. This program is supported by Citizen Corps which Weld County OEM is a
part of.
EMF 10-OPERATIONS & PROCEDURES
Development, coordination, and implementation of operational policies, plans and procedures.
Weld County OEM will assist local jurisdiction with implementation and /or update their
local emergency operation plan. Updates will include NIMS compliance.
After hazards are identified a review committee will be established to identify necessary
implementation of items into the WCLEOP. When state or federal mandates are received
the same process will take place.
Implementation of County Continuity of Operations Plan and a new county Emergency
Operations Plan will be a priority for this year.
EMF 11 — LOGISTICS & FACILITIES
Identification, location, acquisition, distribution, and accounting for services, resources, materials, and facilities
to support emergency management.
All of the EMF 11 items are required to be completed on a daily basis in the operation of
WCOEM.
After a disaster or incident reports are prepared again using the EMF 11 items. Colorado
law allows for billing for hazardous materials incidents as does SARA Title III, specific
reports covering these items are mandatory for accountability of funds and assets.
Weld County will assist agencies in the outlying parts of Weld County to obtain grants or
funding to establish Emergency Operation Centers. These will be used as alternates or
supplemental EOC's during emergencies for better coordination within Weld County.
EMF 12 —TRAINING
Assessment,development and implementation of a training/educational program for public officials and
emergency response personnel, including NIMS classes.
I will be attending classes through DEM and completing online classes with EMI, I will also
attend other training in the area of emergency management as they come available.
Weld County citizens will be encouraged to attend FEMA and take online classes to further
emergency management knowledge in their respective communities. This will help Weld
County when planning and reviewing the WCLEOP.
Specific classes such as National Incident Management System and other natural hazard,
planning and response classes will be scheduled for Weld County this year. These classes
will be presented via grants or at minimal cost to support attendance by all needing the
class.
EMF 13 — EXERCISES, EVALUATIONS, AND CORRECTIVE ACTIONS
Assessment and evaluation of emergency response plans and capabilities through a program of regularly
scheduled tests and exercises. Exercises and follow-up actions should conform with HSEEP standards for
after-action reports and improvement plans.
A full scale exercise will be planned and conducted in cooperation with emergency
response agencies around the Greeley Weld County Airport This will include all the
preplanning meetings as well as tabletop and functional exercises necessary to conduct the
full scale exercise. The exercise will be designed around hazardous materials, and
emergency response to the Airport.
A full scale exercise is also planed in the Mead area dealing with a chemical release. The
exercise will be a multi agency exercise to include Fire, EMS and Law Enforcement Other
exercises will be done within our region and coordinated with other county OEM's. All
exercises will meet the guidelines set by HSEEP.
EMF 14- CRISIS COMMUNICATIONS, PUBLIC EDUCATION & INFORMATION
Procedure to disseminate and respond to requests for pre-disaster, disaster,and post-disaster information
involving employees, responders,the public and the media. Also, an effective public education program
regarding hazards affecting the jurisdiction.
Meetings will be held to inform citizens, first responders, government employees and
elected officials of new information from DEM, FEMA, DHS or others. An email network will
be maintained for information needing to be distributed but no meeting required. Updates
will be presented to three different mayors groups, Weld County Chiefs of Police
Association meeting, Weld County Fire Chiefs Association meeting, Weld County EMS
board meeting, Weld County Local Emergency Planning Committee meeting and other
groups or agencies requesting specific information.
Information pamphlets will be developed and/or reviewed for the most common hazards in
Weld County. These will be distributed to citizens along with informational talks.
Weld County Citizens Corps Council will coordinate training in CERT and community
outreach. This will help to educate Weld County citizens on preparedness
Weld County will request the assistance of the National Weather Service in the
presentation of Storm Spotter classes to help inform citizens and assist the county with
timelier information regarding weather.
EMF 15— FINANCE &ADMINISTRATION
Development of fiscal and administration procedures to support emergency measures before, during, and after
disaster events and to preserve vital records.
Quarterly reports will be prepared for DEM and Weld County Sheriffs Office. These reports
will be filed with the appropriate agencies involved and copies are maintained with Weld
County OEM.
Recordkeeping will be maintained for all resources during an emergency or disaster for
submission of reimbursement from any responsible agency.
MISCELLANEOUS
Please list and include any activities that do not fit into any of the above EMF categories.
Weld County OEM is under the Weld County Sheriff and sometimes acts as the
investigative and informational area for environmental crimes and prosecution. This will
continue as drug cases and illegal dumping continue to rise. I will meet all requirements of
C.R.S. to maintain my certification as a Peace Officer to be able to perform this function.
I am also on the Weld County Citizen Corps board, I will work with this organization to help
the citizens of Weld County become aware of their need for preparedness, and to promote
the other areas of Citizen Corps.
Colorado Division of Emergency Management (CDEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
Program Funding Application
Staffing Pattern Instruction
1 a) Employee Name: Name of each employee/volunteer who performs duties directly related
to emergency management. Also list positions for which no salary contributions are
requested, but who perform emergency management services, and may be expected to
travel, attend classes, or incur other emergency management related expenses. Such
positions may include Trainer, Communications Personnel, Exercise Officials, Planners,
Chiefs of Services, etc. (Use second page if necessary.)
2) Position title, i.e., Director, Coordinator, Manager, Administrative Assistant, Typist.
3) Date Appointed or Hired should agree with resolution/ordinance action for
Director/Coordinator/Manager positions, and/or date of hire under the merit system.
4) Employment Status- Type of Appointment: The type of appointment for
Directors/Coordinators/Managers is usually "Permanent (status) - Exempt (type of
appointment)" or "Permanent - Contract," while other employees are either
"Provisionary," "Probationary," or"Permanent" status and may be Exempt, Non-Exempt,
or contract. Exempt employees are similar to salaried; their hours may exceed normal
hours without comp time or overtime. Non-exempt employees are subject to overtime
rules. Some employees may be listed as Contract if not hired directly by the
jurisdiction, and may be required to pay office expenses out of the contract amount. If
this is the case, note on the funding request. Please note if the employee is a
volunteer.
1b) PAID employee name: Positions which perform job duties directly related to the
jurisdiction's emergency management functions; their salaries may be used as match for
the EMPG LEMS grant.
5) Gross annual salary. Gross annual salary (before taxes and other deductions) collected
from the jurisdiction ONLY.
6) Gross Annual Employer-provided and-paid benefits, not included in gross salary for
LEM position; such as FICA, County/City retirement, Life and Medical and/or Dental
Insurance, Accident Insurance, Longevity, or Other. If a car is included as a benefit, but
expenses can be broken out, please put under TRAVEL on Funding Request Form.
7) TOTAL hours per week worked for this jurisdiction.
8) TOTAL LEMS Hours:Total Hours a week devoted to local emergency management duties.
9) To determine your percentage of LEM employment: Use the number of hours devoted to
emergency management per week: divide by the total number of hours worked for the
jurisdiction; take the result times 10. Example: 20 = 40 = .5 X 100 = 50%.
10) LEMS-Eligible Salary: Use gross annual salary and percentage of LEM hours [item 5) x
item 9)]to compute the amount of salary for hours devoted to emergency management
duties for each employee. (REMEMBER: the percent is computed using a decimal, i.e.,
for 50%, use .5; for 2%, use .02.) Enter total in slot A on Funding Request (Part II).
11) LEMS Eligible Benefits: Compute the amount of benefit for LEM benefits for each
employee [item 6) x item 9)] and compute as shown in 9) above. Enter total in slot B on
Funding Request (Part II).
CDEM form SPAPP07 Revised 9/2006 Page 1 of 4
Colorado Division of Emergency Management(CDEM)
Emergency Management Program Grant EMPG)
Local Emergency Manager Support(LEMS)
Program Funding Application -
Staffing Pattern for FFY2007
NOTE: This form MUST be resubmitted whenever the jurisdiction has personnel changes.
Jurisdiction: _
1 a) 2) 3) 4)
Date of Appoint- Employment Status -Type
Classification SpecificationlFull ment or Date of Appointment
Employee Name Position Title Hired SEE INSTRUCTIONS
Roy Rudisill Director Weld County OEM—Full Time 10-89 Permanent
Margie Martinez Under Sheriff Weld County —Part Time 2-79 Permanent
Jennifer Intulaksana Office Tech IV Weld County —Part Time 5-06 Permanent
1b) 5) 6) 7) 8) 9) 10) 11)
JURISDICTION Gross Annual Percent
Gross Annual Employer- TOTAL LEM LEM LEMS LEMS
Salary(all job Provided hours/ Hours/ hours/ Eligible Eligible
PAID Employee Name titles) Benefits week week week Salary Benefits
Roy Rudisill 57,268.57 20,628.13 40 40 100% 57,268.57' 20,628.13 ;
Margie Martinez 83,270.97 29,994.20 40 10 25% 20,817.74 7,498.55 ii
Jennifer Intilaksana 32,133.19 11,574.37 40 4 10% 3,213.31 z 1,157.43 v
Bill Neperud —Volunteer 00.00 00.00 5 5 100% 00.00 00.00
Totals 172,672.73 62,196.70 81,299.62 29,284.11
Enter In Slot A Enter in Slot B
on Funding on Funding
Request Request
CDEM form SPAPP07 Revised 9/2006 Page 2 of 4
Colorado Division of Emergency Management (CDEM)
Emergency Management Program Grant(EMPG)
Local Emergency Manager Support(LEMS)
Program Funding Application
Funding Request for FFY2007
NOTE: This form MUST be updated & resubmitted when the jurisdiction anticipates significant additional expenses.
Jurisdiction:
Salaries and Benefits
LEMS eligible Salary $81,299.62
(Staffing Report Block 10 TOTAL):
B LEMS eligible Benefits $29,284.11
(Staffing Report Block 11 Total):
Total Salary 8 Benefits (A +B) $110,583.73
Travel Expenses
D Local Travel $1,500.00
(mileage, fleet expense, or other):
E Out-of-State Travel: $4,000.00
F Conference &Seminars(registration fees, $2,000.00
hotel, etc.):
G Training $1,500.00
(registration fees, hotel, etc.):
I Per diem: $
I Other $
(designate):
Total Travel Expenses (D+E+F+G+H+►):$9,000
Office Support Expenses (more than $200 for year)
K Office Supplies and Materials: $400.00
L Equipment Purchase: $5600.00
Equipment Lease: $2250.00
N Rent, Utilities, etc.: $
O Printing& Copying: $500.00
P Postage: $150.00
Q Other(designate):EOC Phones and Cell $25,550
Phones (33) 25,200.00, Dues 100.00,
Publications 250.00
R Total Office Support Expenses(K+L+M+N+0+P+Q):$34,450.00
Total Request(C+J+R): $154,033.73
Federal (Eligible for Reimbursement)Amount(One half of S): $77,016.86
/Q—/66—o6
Juris n mergen y pager Signature Date
OCT 16 2006
Ju sdictio ief Financial Officer Sig e
Date
CDEM Regi aI Fie anager Signature Date
CDEM form SPAPP07 Revised 9/2006 Page 3 of 4
Colorado Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
Delayed Signature Statement (Disclaimer)
NIOTE: For jurisdictions that have not completed the budget process by October 31, 2006
JURISDICTION: _Weld County
In order to meet the October 31, 2006 due date for application for funds under the Colorado Emergency
Management Program Grant (EMPG) Local Emergency Manager Support (LEMS), I am submitting my
request contingent upon our jurisdiction's budget approval. At the time the budget is approved, I will
submit a copy of the Funding Request (amended if necessary) with the appropriate jurisdiction signatures.
/&r/G—D 6
Jurisdiction Emergency Manager Signature Date
CDEM form SPAPP07 Revised 7/2006 Page 4 of 4
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