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Home My WebLink About20062754 RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO OCTOBER 4, 2006 TAPE #2006-35 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, October 4, 2006, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner M. J. Geile, Chair Commissioner David E. Long, Pro-Tem Commissioner William H. Jerke Commissioner Robert D. Masden Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Elizabeth Strong Controller, Barb Connolly MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners meeting of October 2, 2006, as printed. Commissioner Long seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: Chair Geile added new Item of Business#11: Consider Appointment of Pat Persichino as the Acting Director of Public Works and deleted Item of Business #8: Consider Resolution re: Declaring Intent to Create the Weld County Pioneer Community Law EnforcementAuthority PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed. Commissioner Jerke seconded the motion, and it carried unanimously. PROCLAMATIONS: RECOVERY CELEBRATION DAY, OCTOBER 7, 2006: Chair Geile read the certificate into the record, recognizing October 7, 2006, as Recovery Celebration Day. Mason Batton, North Range Behavioral Health client and group leader, stated he accepts the certificate on behalf of all the community members suffering from mental or behavioral illness and thanked the Board. Commissioner Long thanked and congratulated Mr. Batton for stepping forward to accept the proclamation. He stated recovery from mental illness has many steps and is an ongoing process that involves all levels of the community and government. Mary Waters, Volunteer Coordinator, stated mental illness is not a life sentence since it is possible to recover and contribute to the community. Commissioner Long stated he was a mental health professional prior to being a Commissioner,therefore,he understands it is a life management process and 2006-2754 BC0016 /D-7I-o67 the community needs to work together in the healing and recovery process to achieve functional capacities. Ms. Waters concurred with Commissioner Long. COMMISSIONER COORDINATOR REPORTS: Commissioner Vaad stated Director Mika is presenting to the Association of Planners in Arlington, Virginia, in partnership with a counterpart from California. He stated a $500,000.00 home in Weld County was compared to a home of the same cost in California and the difference between the homes was remarkable. He stated the report documents the incidental fees required to build a home of this value, and the fees are over$70,000.00 in California and approximately $11,000.00 in Weld County. WARRANTS: Barb Connolly, Controller, presented the following warrants for approval by the Board: All Funds $1,352,497.49 Commissioner Vaad moved to approve the warrants as presented by Ms. Connolly. Commissioner Masden seconded the motion, which carried unanimously. BIDS: PRESENT BIDS: Ms. Connolly stated there is an off system bid, #022-06, for the replacement of the Centennial Center liquid chiller which will be presented for the Board's approval on October 18, 2006 CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - DEPARTMENT OF FINANCE AND ADMINISTRATION: Ms. Connolly stated there are seven oil and gas leases under this item of business. She stated four bids were received for each lease. S19,T7N, R63W-634.4 ACRES: Ms. Connolly stated the highest bid for this lease is from Contex Energy Company. Commissioner Jerke moved to approve the high bid. Commissioner Masden seconded the motion. Chair Geile opened the meeting up for public input. Bo Fritz, Petro-Canada Resources (USA) Inc., asked if there would be an auction for the two highest bids and bids within ten percent of the top bid. Ms. Connolly stated the high bid is $350.00 per acre and the next highest bid is $305.00 per acre, therefore, there is a difference of more than the ten percent, which is $35.00, between the two bids. Marcia Walters, Purchasing,stated the instructions to the bidders state there shall be a continuation of the sale bid process with the amendment stating the top two bidders and any other bidder within ten percent shall participate in the auction. Lou Oswald, Apollo Operating, LLC, concurred with Ms. Walters interpretation of the process. Bruce Barker, County Attorney, stated the ten percent rule was not presented clearly to the bidders and due to the lack of clarity it would be fair to open the leases up for bidding. Commissioners Jerke and Masden withdrew their motions. Commissioner Long stated he is in favor of opening the leases up for auction only if the top bidders are present. It was confirmed that the top bidders are present. Chair Geile asked those interested in bidding to come to the front. With the two top bidders participating in the auction, Petro-Canada Resources(USA) Inc. raised its amount to$510.00 per acre, at which point Contex Energy Company declined to bid. CommissionerJerke moved to approve the high bid from Petro-Canada Resources(USA) Inc., and authorize the Chair to sign said lease. Seconded by Commissioner Masden, the motion carried unanimously. E1/2, S21,T7N, R63W-320 ACRES: With the two top bidders participating in the auction, Contex Energy Company raised its amount to$405.00 per acre, at which point LoanTree declined to bid. Commissioner Long moved to approve the high bid from Contex Energy Company, and authorize the Chair to sign said lease. Seconded by Commissioner Masden, the motion carried unanimously. Minutes, October 4, 2006 2006-2754 Page 2 BC0016 W1/2, S21, T7N, R63W - 320 ACRES: With the two top bidders participating in the auction, Contex Energy Company raised its amount to $403.00 per acre, at which point LoanTree declined to bid. Commissioner Jerke moved to approve the high bid from Contex Energy Company, and authorize the Chair to sign said lease. Seconded by Commissioner Long, the motion carried unanimously. S29, T7N, R63W - 640 ACRES: With the two top bidders participating in the auction, Petro-Canada Resources (USA) Inc. raised its amount to $605.00 per acre, at which point Contex Energy Company declined to bid. Commissioner Jerke moved to accept high bid from Petro-Canada Resources(USA) Inc., and authorize the Chair to sign said lease. Seconded by Commissioner Long, the motion carried unanimously. E112,S30, T7N, R63W-320 ACRES: With the two top bidders participating in the auction, Petro-Canada Resources (USA) Inc. raised its amount to $545.00 per acre, at which point Contex Energy Company declined to bid. Commissioner Jerke moved to the accept high bid from Petro-Canada Resources (USA) Inc., and authorize the Chair to sign said lease. Seconded by Commissioner Long, the motion carried unanimously. S33, T7N, R63W - 640 ACRES: With the two top bidders participating in the auction, Contex Energy Company raised its amount to $440.00 per acre, at which point Petro-Canada Resources (USA) Inc. declined to bid. Commissioner Long moved to approve the high bid from Contex Energy Company, and authorize the Chair to sign said lease. Seconded by CommissionerJerke,the motion carried unanimously S1/2, S31, T7N, R63W- 316.35: With the two top bidders participating in the auction, Apollo Operating, LLC raised its amount to $925.00 per acre, at which point Petro-Canada Resources (USA) Inc. declined to bid. CommissionerJerke moved to approve the high bid from Apollo Operating, LLC, and authorize the Chair to sign said lease. Seconded by Commissioner Masden, the motion carried unanimously. NEW BUSINESS: CONSIDER TASK ORDER CHANGE ORDER LETTER #1 FOR THE FAMILY PLANNING SERVICES PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of Public Health and Environment, stated the Task Order Change Letter will provide an additional $6,368.00 to be used to purchase various contraceptive methods. He stated the additional amount will increase the total funding in this program to$171,624.00. Commissioner Masden moved to approve said task order and authorize the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER ACCEPTANCE OF DONATION OF$5,000 TO THE FAMILY EDUCATIONAL NETWORK OF WELD COUNTY,MIGRANT/SEASONAL HEAD START PROGRAM, BY DR. DEBORAH LENAHAN: Walt Speckman, Director of Human Services, stated the donation will be used toward dental costs for children in the Migrant/Seasonal Head Start Program at the Grand Junction center. In response to Commissioner Jerke, Mr. Speckman stated Dr. Lenahan is donating $5000.00, in cash. Commissioner Long moved to approve said acceptance of donation. Seconded by CommissionerJerke,the motion carried unanimously. CONSIDER CONSULTANT AGREEMENT FOR OPHTHALMOLOGY SERVICES AND AUTHORIZE CHAIR TO SIGN - JUDY FRANK: Mr. Speckman stated the agreement provides for a nurse who will provide services for a period from September25,2006,through June 4,2007. Commissioner Long moved to approve said agreement and authorize the Chair to sign. Seconded by CommissionerJerke,the motion carried unanimously. Minutes, October 4, 2006 2006-2754 Page 3 BC0016 CONSIDER PURCHASE OF SERVICES AGREEMENT FOR MEAL AND SERVICES AND AUTHORIZE CHAIR TO SIGN-WELD COUNTY SCHOOL DISTRICT RE-3J: Mr. Speckman stated this is an ongoing agreement for meals and services between the Department and the Milliken-Johnstown School District. Commissioner Masden moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously. CONSIDER INTERGOVERNMENTAL AGREEMENT FOR PAVEMENT OVERLAY OF FIRST AVENUE AND AUTHORIZE CHAIR TO SIGN-CITY OF EVANS: Dean Dreher, Department of Public Works,stated the agreement is for an overlay on First Avenue, north of Weld County Road 54. He stated the City of Evans will take over maintenance of the road entirely; as currently the County is responsible for the north bound lane and the City of Evans for the south bound lane. Commissioner Vaad moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously. CONSIDER APPLICATION FOR THE 2007 COLORADO HAZARDOUS MATERIALS EMERGENCY PLANNING GRANT AND AUTHORIZE CHAIR TO SIGN - COLORADO DIVISION OF EMERGENCY MANAGEMENT: Roy Rudisill,Office of Emergency Management,stated the grantwill provide forsupplies, emergency responder meals, and two exercises at the airport which involve many agencies. He stated the Department has received approval from the Colorado Division of Emergency Management. Commissioner Long moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried unanimously. CONSIDER RENEWAL OF HOTEL AND RESTAURANT LIQUOR LICENSE, WITH OPTIONAL PREMISES, AND AUTHORIZE CHAIR TO SIGN - EATON COUNTRY CLUB: Bruce Barker, County Attorney,stated no concerns were expressed in response to the referrals regarding this renewal,therefore, he recommended approval. Commissioner Long moved to approve said renewal and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously. CONSIDER APPOINTMENT TO BOARD OF PUBLIC HEALTH: Commissioner Jerke moved to appoint Anne Salazar as the District 4 representative, with a term to expire May 23, 2009. Seconded by Commissioner Masden, the motion carried unanimously. CONSIDER STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR THE WELD AMBULANCE CENTER SITE WORK AND AUTHORIZE CHAIR TO SIGN - ROCHE CONSTRUCTORS, INC.: Ms.Connolly stated the purpose of the agreement is to create additional parking exclusively for the Ambulance Center. Commissioner Jerke moved to approve said agreement and authorize the Chair to sign. Commissioner Masden seconded the motion. Commissioner Vaad stated space exists for a building to the west which may be used for Work Release. There being no further discussion, the motion carried unanimously. CONSIDER APPOINTMENT OF PAT PERSICHINO AS THE ACTING DIRECTOR OF THE DEPARTMENT OF PUBLIC WORKS: Commissioner Long moved to appoint Pat Persichino as the Acting Director of the Department of Public Works, effective October 4, 2006. Seconded by Commissioner Masden, the motion carried unanimously. PLANNING: CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR MINOR SUBDIVISION FINAL PLAN, MF #1056 - FRANCISCO GRANADOS: Mr. Barker stated the Irrevocable Letter of Credit was provided in the amount of$123,130.00, and a Letter of Intent from Union Colony Bank stating it will act as escrowagentforthe funds payable under the agreement not to exceed$7,245.00. Kim Ogle, Department of Planning Services, stated a memorandum has been received from Brad Mueller, Department of Minutes, October 4, 2006 2006-2754 Page 4 BC0016 Planning Services, recommending release of the collateral. Commissioner Vaad moved to approve said cancellation and release of collateral. Seconded by Commissioner Masden, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:48 a.m. BOARD OF UNTY COMMISSIONERS WELD CO , COLORADO ATTEST.- ��dp / rr!! M. J. ile, Chair Weld County Clerk to x,,.•u� =, (� �` David E. Long, Pro-Tem Deputy Clerk to the B W" H. Jerke Robert D. Masde Glenn Vaad Minutes, October 4, 2006 2006-2754 Page 5 BC0016 Hello