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Home My WebLink About20060593.tiff RESOLUTION RE: APPROVE CONTRACT FOR POTHOLING SERVICES FOR WELD COUNTY ROADS 74 AND 19 BETWEEN STATE HIGHWAY257 AND WELD COUNTY ROAD 21 AND AUTHORIZE CHAIR TO SIGN - COLORADO BORING COMPANY WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Contract for Potholing Services for Weld County Roads 74 and 19 between State Highway 257 and Weld County Road 21, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Public Works and Colorado Boring Company,3813 Canal Drive, Fort Collins,Colorado 80524,with terms and conditions being as stated in said contract,and WHEREAS,after review,the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for Potholing Services for Weld County Roads 74 and 19 between State Highway 257 and Weld County Road 21, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works and Colorado Boring Company, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 1st day of March, A.D., 2006. BOARD OF COUNTY COMMISSIONERS a\ WELD CO r" , COLORADO ATTEST: 1G�,,,/,{� I% 1 ;.-`: 1♦�I/��!l�C�' „'s, 7 , . � �,i� 1 . J. Geile, Chair Weld County Clerk to the ', ." • i�" EXCUSED �� /2M - David E. Long, Pro-Tem BY: Cr Deeuty Clerk to the Board Wllii m H. Jerke APPROVED AS TO FO "�. Robert D. Maiden unty Attorney EXCUSED Glenn Vaad Date of signature: 3H/C ) 2006-0593 e PlrO EG0054 O3-() - cc.) Kettli4" , MEMORANDUM CTO: Clerk to the Board DATE : February 23, 2006 • COLORADO FROM: Frank B. Hempen, Jr., P.E. Director of Public Works/County Engineer SUBJECT: Consent Agenda Item Contract for Potholing Services for WCRs 74 and WCR 19 between SH 257 and WCR 21 with Colorado Boring Company. Enclosures pc: Perry Eisenach, Engineering Division Manager Cameron Parrott, Project Manager M:\Francie\AgendaSignature.DOC 2006-0593 CONTRACT FOR POTHOLING SERVICES FOR WELD COUNTY ROADS (WCR) 74 & WCR 19 BETWEEN ST. HWY 257 & WCR 21 THIS AGREEMENT, made and entered into this /5 day of it/arch , 2006, by and between the COUNTY OF WELD, of the State of Colorado, with offices at 1111 H Street, P.O. Box 758, Greeley, Colorado, 80632, hereinafter referred to as "County", and the professional firm of Colorado Boring Company with an office located at 3813 Canal Dr., Fort Collins, CO. 80524, herein after referred to as "Contractor". WITNESSETH: THAT WHEREAS, the County has established a project to reconstruct and pave WCR 74 & WCR 19, between St. Hwy. 56 and WCR 21; and WHEREAS, the County desires to obtain potholing services for the project related to the heretofore-mentioned project; and WHEREAS, Contractor represents that they possess the necessary qualifications to perform these services. NOW, THEREFORE, for the consideration herein expressed, it is hereby agreed as follows by and between the County and Contractor: I. EMPLOYMENT OF CONTRACTOR The County hereby agrees to engage Contractor and the Contractor hereby agrees to perform the services hereinafter set forth. II. PROJECT DESCRIPTION Weld County is requiring potholing services to locate utilities in predetermined areas where conflicts with future construction could occur. These services will be required prior to construction of the road base and drainage facilities. A. Project Coordination The Contractor will be required to coordinate his potholing services with Weld County and the following: Others Agencies: None Local Landowners, Communities, and Developers 1 ,Rer o-1593 B. Project Ownership The Board of Weld County Commissioners shall be the "Owner". The Owner's Project Director is Frank B. Hempen, Jr., P.E., Director of Public Works/County Engineer. The Owner's Project Manager is Cameron Parrott, P.E. C. Construction Services Criteria All work shall be in compliance with the following: Construction Manual, CDOT, latest edition; Field Materials Manual, CDOT, latest edition; Standard Specifications for Road and Bridge Construction CDOT, latest edition; M & S Standards, CDOT, latest edition; Uniform Manual of Traffic Control Devices, FHWA, latest edition; Local Agency Manual, CDOT, latest edition; III. SCOPE OF SERVICES TO BE PROVIDED BY THE CONTRACTOR Weld County will be required the services of a Contractor to perform tasks consisting of, but not limited to, the following: See attached "Exhibit A including fees" IV. COUNTY'S RESPONSIBILITIES The County shall: A. Provide the Contractor full information as to the County's requirements and existing project related information previously mentioned or described herein. B. The County shall receive and examine documents submitted by the Contractor, interpret and define the County's policies, and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the work. C. Make available any and all information, requested by the Contractor, in existing County files pertinent to the project. D. Furnish above services at the County's expense, in such a manner that the Contractor may rely upon them in the performance of his services under this Agreement. E. For the required work and services described herein, the County agrees to pay the Contractor, and the Contractor agrees to accept payment based on a per pothole unit rate. All invoices shall be submitted by the Contractor to the County for payment pursuant to the terms of the contract. Upon approval thereof, the County will pay the appropriate amount of each invoice to the Contractor within 30 days 2 of receipt of each invoice. Progress payments may be claimed on a monthly basis based upon work performed and costs incurred by the Contractor. F. For the required Contracting services described herein and attached as "Exhibit A", the County agrees to pay the Contractor, and the Contractor agrees to accept compensation according to the attached scope of services, for the maximum fee of: Total $ 3950.00 All invoices shall be submitted by the Contractor to the County for payment pursuant to the terms of the contract. Upon approval thereof, the County will pay the appropriate amount of each invoice to the Contractor within 30 days of receipt of each invoice. V. TIME OF PERFORMANCE Contractor agrees to begin Work on the date agreed upon during the initial Pre- Construction Meeting or the date of contract execution and said date shall be the date upon which all contract time counts for completion of the Work shall be based. The Contractor shall complete the scope of work as outlined in "Exhibit A" within 30 calendar days from the date as indicated above, exclusive of all days lost for review and approval by the County. All days lost for review shall be documented by the Contractor and submitted to the County for consideration. VI. TERMINATION OF AGREEMENT The Agreement may be terminated for cause by the County or Contractor upon fifteen (15) days written notice. In the event of termination, Contractor shall be paid for services performed to termination date as mutually determined by County and Contractor. VII. CHANGE OR EXTRA WORK In the event the County shall require changes in the Scope of Work to be performed, which said changes cause an increase or decrease in the Contractor's total fee, the Contractor shall be compensated as mutually agreed upon by and among the County and Contractor. Any claim by the Contractor for compensation must be made in writing prior to performance of any changed work or services. 3 VIII. INSURANCE The Contractor shall carry the following minimum amounts of insurance: A. Workmen's Compensation in statutory limits B. Comprehensive General and Automobile Liability Policy for amounts not less than: Bodily Injury Each person $150,000 Each Accident $600,000 Property Damage Each Accident $150,000 Aggregate $600,000 Said insurance shall be maintained in full force and effect during the term of this contract and for two (2) calendar years thereafter. Certificates showing the Contracting firm is carrying the above described insurance shall be furnished to the County prior to commencement of the work. Said insurance in Section VIII, Subsection A and B, shall include as an additional named insured, Weld County, Colorado, by and through the Board of Weld County Commissioners, including its agents and employees. IX. VENUE This transaction shall be governed by the laws of the State of Colorado. X. NON-DISCRIMINATION The Contractor shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. A. To discharge from employment or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, or marital status. B. To discriminate against any individual in terms, conditions, privileges or employment because of their race, color, religion, sex, national origin, disability, age, or marital status. XI. BENEFITS The Contractor, as an independent contractor, its agents, or employees, will receive no benefits directly or indirectly that accrue to County employees, in the performance of this contract. 4 XII. OWNERSHIP OF CONTRACTING DOCUMENTS A. All construction plans, inspection and testing records, and miscellaneous items purported to contribute to the completeness of the work shall be delivered to and become the property of the County. The Contractor will retain reproducible copies. B. Basic notes, drawings, charges, computations and other data prepared hereunder shall be made available to the County upon request. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement, each of which shall be deemed an original on the date first written above. COUNTY OF WELD, STATE OF CONTRACTOR COLORADO, by and through the Board COLORADO BORING COMPANY of County Commissi rs of Weld County By: LfJ By: M. S Geile, Chair MAR 0 1 2006 L ame: V &co4J Date March 1, 2006 Title: c:tAme.-- (Seal) k ATTEST: ��YLAKQ!`/Q Address: 3f/3 Cksa./ 4-. C B ,b t2^ " 1 ITV', L C D 16• Ceth% co. f os---Zy ,ritc le to the Board Ilit. ###%1 (SEAL) 1161 �* %��` ATTEST: Cit ou •• Nam Title: �- 5 aoo6 - v'�3 Hello