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Home My WebLink About20061605.tiff Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core) Funds Type of Action Contract Award No. X Initial Award 06-CORE-64 Revision (RFP-FYC-06005; 06LS03) Contract Award Period Name and Address of Contractor Beginning 06/01/2006 and Alpine Christian Services, Inc. Ending 05/31/2007 Lifeskills 1200 S Wadsworth Blvd, Suite 300 Lakewood, CO 80232 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Supervised visits,both therapeutic and Assistance Award is based upon your Request for supervised, for up to 8 family units per week. Proposal (RFP) and the Addendum RFP information. Average stay is 6-8 weeks .Visits will take place The RFP specifies the scope of services and at 1200 S Wadsworth Blvd., Suite#300, conditions of award. Except where it is in conflict Lakewood. Related services that are available as with this NOFAA in which case the NOFAA governs, space allows include supervised child exchange, the RFP upon which this award is based is an integral individual therapy, and family/couples therapy part of the action. classes. Length and duration of each of these will be determined on an individual basis. Special conditions 1) Reimbursement for the Unit of Services will be based Cost Per Unit of Service on a designated per family group conference. Hourly Rate Per 2) The designated rate will be paid for only direct face to Therapeutic Staffing $35.00 face contact with the child and/or family, as Visitation $35.00 evidenced by client-signed verification form, as Treatment Package-High $70.00 specified in the unit of cost computation. 3) Unit of service costs cannot exceed the designated rate and yearly cost per child and/or family. Enclosures: 4) Payment will only be remitted on cases open with, and referrals made by the Weld County Department X Signed RFP: Exhibit A of Social Services. Supplemental Narrative to RFP: Exhibit B 5) Requests for payment must be an original submitted to Recommendation(s) the Weld County Department of Social Services by the Conditions of Approval end of 25th calendar day following the end of the month of service. The provider must submit requests for payment on forms approved by Weld County Department of Social Services. 6) The Contractor will notify the Department of any change in staff at the time of the change. Approvals: Program Official: By By , lSt & C M. J. Geile,Chair Judy Grieg), Dire Board of Weld CountiL ommissioners Weld oin ty Depaztinent of Social Services Date: JUN 14 [uUb Date: h l to (D 2006-1605 INVITATION TO BID OFF SYSTEM BID 001-06(06005-06011 and 006-00, A, B, &C) DATE: March 1, 2006 BID NO: RFP-FYC-06005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-06005)for:Colorado Family Preservation Act--Life Skills Program Emergency Assistance Program Deadline: March 31,2006, Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to Social Services, announces that applications will be accepted for approved providers pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Program Act(C.R.S. 26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act(C.R.S. 26-5.3-101). The Families,Youth and Children Commission wishes to approve services targeted to run from June 1, 2006, through May 31, 2007, at specific rates for different types of services, the county will authorize approved providers and rates for services only. The Life Skills Program must provide services that focus on teaching life skills, which are designed to improve household management competency, parental competency, family conflict management and effectively access community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date 3 -7 Dl (After receipt of order) BID MUST BE SIGNED IN INK Ron Fri-niche TYPED OR PRINTED SIGNATURE VENDOR Alpine Christian Services , Inc . (Name) Handwritten Si ure By Authorized Officer or Agent of Vender d/b/a Alpine Visiting Center ADDRESS 1200 S . Wadsworth Blvd . TITLE Executive Director Suite 300 Lakewood, CO 8 0 Z32 DATE 3' a g- 06" PHONE# 303-935-3199 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 41 . Bid 001-06(RFP-FYC-06010) Attached A WELD COUNTY AUTHORIZATION FOR CONTRACTUAL SERVICES Date: March 7R 7nnh Provider:Alpine Visiting Center Billing Contact: Joann Goddard Phone#: 303/935-3199 Address: 1200 S. Wadsworth Blvd. , Suite #300 Lakewood, CO 80232 Description of Services: Vi siting_ Program Service Month / Year 6/06-5/07 Charges: $3,000 (estimated) I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES. Ron Fritsche � /3-28-06 Printed Name of Signer Provi.er Signature Date AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA FOR COUNTY USE ONLY: Approvals: / / Core Caseworker Date Director Date AMOUNT PAYABLE: $ ANY CHANGES LISTED BELOW: Client/ID/HH# Billed Amt Denied Paid Reason Page 39 of 42 • Bid 002-05 (RFP-FYC-06005) Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING EMERGENCY ASSISTANCE PROGRAM 2006/2007 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2006-2007 BID 002-05 (06005) NAME OF AGENCY: ADDRESS: Alpine Christian Services , Inc . d/b/a Alpine Visiting Center PHONE: 303-935-3199 CONTACT PERSON: Ron Fritsche TITLE:FxPrutiVP Dirprtor DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency,parental competency,family conflict management,effectively accessing community resources,and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1. 2006 Start End May 31, 2007 End TITLE OF PROJECT: Alpine Visiting Center Program Q / " Ron Fritsche ��zO �OID Name and Signature of Person Preparing Document Date Judy A. Griego,Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REOUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. Project Description Target/Eligibility Populations Types of services Provided Measurable Outcomes Service Objectives Workload Standards Proof of Collaboration Evidenced-based Outcomes Staff Qualifications Unit of Service Rate Computation Billing Process Program Capacity per Month Certificate of Insurance Assurance Statement Page 29 of 41 03/16/2006 11:39 FAX 9703535215 SOCIAL SERVICES QD002 • Bid 002-05(RFP-FYC-06005) ?/ Attiebed A Date of Meeting(s)with Social Services Division Supervises: 37/5-4 1 /'S/�P -^^-ormments by SSD Supervisor: LtS, r ae/1Arr te -eot 14 -MAL, 0.49Art stu Wid .064/5, 3/ts-4 Name and Signature of SSD Supervisor Date Page 31 of 41 I. PROJECT DESCRIPTION PROJECT DESCRIPTION Alpine Christian Services, Incorporated, doing business as Alpine Visiting Center (AVC), submits this project description for Supervised and Therapeutic Visitation. Included are the overall mission, purpose and design. The Employer Identification Number is 84-1365958 AVC mission is to provide services to Weld County Department of Social Services (WCDSS) during the fiscal year from June 1, 2006 through May 31, 2007. AVC will provide supervised visits, both therapeutic and supervised, for up to 8 family units per week. These visits will be held at our main office located at 1200 South Wadsworth Blvd., Suite#300, Lakewood, Colorado 80232-5434. The telephone number is 303.935.3199; the fax number is 303.935.3181. Our e-mail address is coloradoservices@gwest.net. Related services that are available as space allows include Supervised Child Exchange, Individual Therapy, and Family/Couples Therapy Classes. The length and duration of each of these will be determined on an individual basis. The purpose of both supervised and therapeutic visits is designed to assure that a child can have safe contact with an absent parent without having to be put in the middle of the parents' conflicts or other problems. It is the child's need that is paramount in making any decisions regarding the need for such supervision. However, there are also some significant benefits to parents. By using this tool AVC strives to help families as they go through difficult and/or transitional times. AVC has designed our program around each family unit and the needs that they currently have and how to meet those needs. We do this as follows. • AVC receives referral from Weld County caseworker. Therapist consults with caseworker and they discuss information about the family and the case status. Information discussed includes family history, history ofDSS involvement in the case, permanency plan, safety issues, caseworker concerns regarding caretaker, overall parenting ability and contact information. The caseworker defines who may participate in the visits and any details regarding court orders. • The Therapist or Visitation Supervisor and parent arrange for an intake session at the AVC office. They discuss parent's perception of the problem, willingness of the parent to work with therapist or Visitation Supervisor(VS) on goals, begin to develop goals and ensure parent understands and agrees to follow AVC procedures. • The Therapist turns the actual visitation over to the VS who coordinates the first visit with the custodial parent, non-custodial parent and child. The VS communicates with other involved professionals (GAL, attorneys, parent and child therapists) as needed and as authorized by the caseworker. • The therapist will continually assess and update goals throughout the course of the sessions, maintain frequent contact with caseworker, and work to ensure clear and complete communication between all members of the child's team. • The VS sends one copy of each session to the caseworker. Reports will be submitted within 30 days of the session. Caseworker is responsible for distributing the reports to other members of the child's team, attorneys, etc. • Periodically the VS will complete an assessment of progress and submit this report to the caseworker. Sessions will end when the caseworker decides to end the sessions for when goals are met or for other reasons related to the overall case. II. TARGET/ELIGIBILITY POPULATIONS • TARGET/ELIGIBILITY/POPULATION Alpine Visiting Center (AVC) will provide services to a total of up to 30 clients (family units) during the period June 1, 2006 through May 31, 2007. The Visiting Program exists to work in the best interest of children, enabling them to see their parents, usually when there is a court order or other circumstance prohibiting the parents from seeing their children on an unsupervised basis. Since our primary client is thus a child between the ages of 0 and 17, each child or sibling group thus represents one of these total family units. The family as a whole is the"client." Most children will be 0 to 9, as the need for supervised parenting decreases as children age. The average family we have worked with includes two adults and two children. In some cases there is one child, in others we have worked with a total of 6 related siblings, all of whom needed to see their parents. While this number can be even larger, typically we see only one or two children. Thus the total average family system (total individual clients) will be 32 (2 adults + 2 children= 4 people X 8 Family units= 32 total individual clients per month). AVC's staff is well experienced in multicultural issues, with each staff person averaging over 14 years of experience in working with family systems. Each of AVC's staff members has worked with multicultural issues as we have several foster homes that are bilingual and/or multicultural. Typically we find that the vast majority of clients speak English. For those who do not, within the family unit there is usually someone who can translate. We have the ability to provide services on a bicultural/bilingual basis. It is anticipated that approximately 10% or 3 family units will have one or more members who are monolingual in a language other than English. We will provide services to these families by using translators whenever needed. There will be a total of up to 30 individual clients who will receive bicultural/bilingual services. AVC will provide services to those children who are placed out of Weld County Department of Social Services (WCDSS) that are living in the Denver-Boulder metro area. We estimate that 50% of the clients we serve will be living in South Weld County. Many of these may represent the 25%of the clients mentioned in the preceding paragraph. Thus AVC will provide visitations for 8 family units and a sub-total of 32 individual clients per month. We provide 24-hour services for all of our clients. Our monthly minimum program capacity is 4 individual clients. Based upon the Agency's experience with foster children and the child's natural family, the average stay in the program will be between 6-8 weeks. We expect that each family unit will average 2 hours per week in actual visitation. This takes into account the high incidence of parents who typically miss scheduled appointments. Of course sometimes we have dealt with court orders stating 3 visits a week are mandatory. Services provided are culturally/ethnically specifics are handled on an individual basis. Our staff has a wide exposure to minority cultures and our clients have given positive feedback about the way we provide these services. We are comfortable providing service to south Weld clients and will provide services to the population as described above. III. TYPE OF SERVICES TO BE PROVIDED • TYPE OF SERVICES TO BE PROVIDED Alpine Visiting Center provides space and time for parents or other relatives to meet with their child family members who are in out of home placement. The Visiting Center provides two levels of service to families. 1. Monitored and Supervised Visiting Time The main focus of the services provided by the AVC staff is the children and family in the Visiting Center environment. If the parents indicate a need for assistance in identifying resources in the local community, the staff will provide the information. The staff will consult with the caseworker to ensure the family's needs are being met in this area. The sessions are coordinated and supervised by a bachelor's level supervisor. On occasion, trained volunteers may supervise the visit, under the supervision of agency staff The supervisor will provide continuous observation of the interactions among the family members to ensure the child's safety. The supervisor will offer suggestions to parents to improve their skills in communicating with their children, providing for their physical needs and basic parenting skills. Court involvement as requested by Weld County Department of Social Services The Visit Supervisor will: • supervise visits according to Court orders or other relevant agreements; • relay information between the child(ren)'s parents relevant to the child's welfare at the commencement and conclusion of the supervised visit, (e.g., medication, diet, etc.) in written and verbal form; • intervene when appropriate to ensure the safety and welfare of the child; • terminate the supervised visit when necessary; • provide feedback or correction to the relevant party; and • document supervised visits as required by the Provider. 2. Therapeutic Visiting Time (Therapeutic Services) The sessions are coordinated and facilitated by a Master's level therapist who is experienced in working with children and families. Early in the course of the sessions, the therapist will assess various components of the family interaction to develop baseline functioning levels. Then the therapist will work with the family members to develop the goals for the sessions. IV. MEASURABLE OUTCOMES MEASURABLE OUTCOMES AVC believes that supervision and evaluation should be kept as two separate functions. If AVC is requested to perform both functions, then the evaluation will be done by a clinically qualified evaluator who uses the information provided by a neutral and objective supervisor in conjunction with other appropriate clinical tools to make such an evaluation and/or recommendations. The information obtained through supervision is not in and of itself adequate information upon which to base evaluations and recommendations. At the end, the child who was the focus of the visitation shall have had successful visitations for at least three months or as agreed upon with the caseworker. The parent will express appropriate physical affection, set and implement age appropriate limits, take care of the child's physical needs, maintain emotional and physical safety for the child, demonstrate praise and encouragement and actively engage in play and conversation with the child. The therapist will talk to the parents and the child(ren) about what they believe they have accomplished. The parents will be able to express or verbalize an increase in their feelings of competence and abilities as parents. The children will be able to express changes they have experienced. For younger children the therapist will assess progress through observation of the child's behavior and affect. AVC will administer a Measurable Outcome Survey to each client near the end of the sessions. Overall results of this information are available by request to the Alpine Visiting Center office. Since we generally do not visit the home it is difficult do evaluate household management competency. We can observe in the visitation room things such as: picking up toys, periodically or consistently, types of food that is brought in for the child(ren)'s snack, whether they provide a jacket and other appropriate clothing, etc. Helping a person prepare food, balance a checking account, showing them how to clean a bathroom, do the laundry would be impossible to evaluate without going into the home. However, many of these areas are discussed and suggestions made when warranted. The VS continually looks for improvement in the parent(s)' competency. We refer back to the goals set by the case manager as well as to our initial evaluation to measure the progress that has been made. Assessments are made when appropriate and new plans are made to help the individual meet the goals. When necessary we provide information to the parent of community resources as well as notifying the caseworker of special needs that have become known. AVC will provide follow up services to determine how the children are progressing and that they have continued to progress in their parenting competency. The quantitative measurement will be determined by the therapist on a case by case basis. One measurement will be a questionnaire evaluation done by the parent and a staff evaluation at the completion of each case. • MEASURABLE OUTCOMES SURVEY We are in the process of surveying parents who have used the Alpine Visiting Center (AVC) to determine how we can provide better services to visiting parents that have used our services. You are encouraged to complete this even if you wish to remain anonymous. Your specific responses will not be used, rather they will become a part of the overall surveys that we receive so that we can improve services. Please answer the following questions, you may use the other side if you need more room. Visitation Monitor Therapist Your Name (Optional) Child or children's name(s) (Optional) How long (or how many sessions) of monitored visitations did you have? How long (or how many sessions) of therapeutic visitations did you have? The overall quality of the visitations was: ❑ excellent LI above average ❑ adequate ❑below average ❑poor The parenting skills I learned at AVC: ❑ were very helpful ❑were somewhat helpful ❑ had no impact on me CI did not help me much ❑ did not work for me at all The supervised parenting caused me to reflect on the importance of my parenting methods: ❑ strongly agree D somewhat agree ❑ neutral ❑ had little effect ❑ had no effect The impact the sessions will have on my overall ability to parent is: ❑ greatly enhance ❑ somewhat enhance ❑ neutral ❑ somewhat diminish ❑ greatly diminish Comment on the courtesy and professionalism of the visiting center staff: ❑ excellent ❑ above average ❑ adequate ❑below average ❑poor The policies and rules that were given were: ❑ clear ❑ somewhat clear ❑ neutral ❑ somewhat unclear ❑ very unclear The techniques that AVC used were: ❑ excellent ❑above average ❑ adequate ❑below average ❑poor ALPINE VISITING CENTER, INC. 1200 South Wadsworth Boulevard, Suite 300 • Lakewood, Colorado 80232 • 303/935-3199 Fax: 303/935-3181 • Toll Free: 888/223-0786 • E-mail: ColoradoServices@Qwest.net Would you recommend the Alpine Visiting Center to others? ❑ Yes ❑No ❑Maybe Discuss: Discuss ways our services could be improved: Would you use Alpine Visiting Center again? ❑yes ❑ no Discuss: Please list any other questions or comments you have: Client's Signature (Optional) Date ALPINE VISITING CENTER, INC. 1200 South Wadsworth Boulevard, Suite 300 • Lakewood, Colorado 80232 • 303/935-3199 Fax: 303/935-3181 • Toll Free: 888/223-0786 • E-mail: ColoradoServices@Qwest.net EVALUATION OF VISITS Date Caseworker Child's Name County Type of Contact, Duration Location Participants Parent(s) arrived on time Yes No Child(ren) arrived on time Yes No Parent(s) greeted child appropriately Yes No Comments Parent(s) planned age appropriate activities Yes No Comments Parent(s) related to the child well verbally Yes No Parent(s) related to the child well non-verbally Yes No _ Comments Parent(s)attitude toward visit Parental strengths observed Problems observed Appropriate good-bye Yes No Comments Suggestions made by observer _ Plan for next visit Parent Parent Observer V. SERVICE OBJECTIVES • SERVICE OBJECTIVES Mentoring and Visitation • Improve Household Management Competency The VS will work closely with the caseworker to support the WCDSS treatment goals for the family in this area. The VS will encourage and praise the family members for their efforts. The VS may, on a case-by-case basis, assist the caseworker with evaluating progress in this area as needed. Within the limits of the visitation schedule the parent(s) will be provided information and literature on what makes a safe environment in which the child(ren) can live and grow to their fullest potential. This information can be discussed and examples given by the parent to ensure that they understood the material and how to implement it • Improve Parental Competency The VS at AVC will assist the parent(s) when necessary how to provide care (bathing, washing the hair), nutrition (what is a balanced diet, types of food necessary for growing children), hygiene (such as washing the hands after eating and after going to the bathroom) discipline (using methods of time out, love and logic, natural consequences) etc. • Improve Goal Setting and Pro-Social Values Discuss goal setting and give samples and give homework to come up with a goal and the steps it will take to meet that goal. • Improve Parenting Skills, etc. AVC will provide various activities, and arenas in which to practice parenting skills, document results, and then proceed to give feedback to the parent(s) on how they may change, adapt or adjust the techniques that they used. Discussion, demonstration and instruction will be provided. Close monitoring of parents during visitation during which the non-custodial parent and child are intermittently monitored. • Resources A list of resources and contacts along with phone numbers any other information client needs will be provided and discussed with the parent(s) as needed. • PIP Through observation, assessment and planning we will track the progress of each client and his/her progress in meeting the goals set forth at the beginning of visitation. Usually, visitation lasts from 3-6 months. A comparison of what they have achieved from the beginning of visitation to the middle of the referral period and then at the end of the referral period. This will allow us to see how much progress has been achieved, where the changes were made and how much more progress can be expected. The therapist will conduct these reviews so as to maintain objectivity and ensure compliance. We will also review these results, as needed, with our Placement Management Team for further input. VI. WORKLOAD STANDARDS WORKLOAD STANDARDS Alpine Visiting Center (AVC) will provide services to each family across differing stages of progress in the therapy process. It is anticipated that in the early stages, the needed contact time for face-to-face and phone interactions will be two to four hours per week. This time difference will not apply to each member of the family, but to specific individuals. By the midway point in the therapy sessions, (usually ten sessions or less) the family system and individuals should be experiencing significantly reduced stress and should need only between one and three sessions per week. The variance in needed hours per family will depend on the ages of each family member, the problems (psychiatric, divorce, parents living apart, substance and/or physical abuse) being dealt with, as well as the number of family members. AVC will have four staff members available to provide services throughout each week. The primary staff(Ron, Lynn, Cindy and Joann) will be available for up to 5 hours each week. Should the need for services increase beyond the expected maximum or remain at the maximum for more than a month with no anticipated decrease in needed service, AVC will respond appropriately to make certain that enough staff are available. One of the staff with AVC will carry up to 8 cases. Other staff members will be available to take on the overflow of cases. Face-to-face counseling services will be provided to the family and to individuals within the family system as needed. It is expected that on average, the therapist or monitor will be providing up to 5 hours of service per week. This can vary markedly depending on the caseload and intensity of problems that any family system is working to solve. AVC will have one supervisor and three other staff engaged in providing services. The supervisor will be providing services for up to 8 cases each. Insurance. AVC covers the appropriate worker's compensation, general and professional liability and meets all requirements of the Weld County Department of Social Service. WCDSS will be listed as an additional insured as required by the RFP once the grant has been awarded to AVC. VII. PROOF OF COLLABORATION PROOF OF COLLABORATION • A letter from Greeley/Weld Housing Authorities is attached showing their willingness to enter into a Memorandum of Understand concerning the services provided by each agency. • Letter from Aims Community College and for those in the Denver Metro area we have a letter from Red Rocks Community College. • We have received a letter from Red Rocks Community College stating that they would be happy to assist Weld County Visitation clients with help in applying for employment with Red Rocks or State of Colorado positions. (See Letter Attached) AVC will refer clients to other resources in the area when the need arises. • AVC obtains releases of information for each case that we service. This is a standard procedure to ensure that we are able to obtain or release information that is necessary to service our parents, lawyers, caseworkers and county requirements. AVC meets each Tuesday morning to staff cases as needed. • At AVC we provide a conference room where meetings can take place with family members, substance abuse provider(s), individual and family therapist(s), Social Service caseworker(s) and Guardian ad Litem(s). When requested by any of the above we can quickly contact the necessary individuals by phone, fax or letter; notifying them of the meeting, purpose, time, place, case and agenda. This service is provided on an "as needed" basis. • We plan our step-down program based on the findings of the VS, caseworker, and foster parent (if applicable). From there we progress from supervised visitation in the office to supervised visitation out of the office such as going to a park and finally unsupervised visitation for 1/2 day, full-day, overnight visit and then weekends. • We do not accept Medicaid clients, as we are not licensed to do so. Clients that are in Denver Metro area needing services that we cannot provide are referred to Lost& Found who does accept Medicaid clients. (See attached Letter) • ' OREELEY/WELD iii‘ HOUSING AUTHORITIES IP.O. Box 130 Greeley, Colorado 80632-0130 March 24, 2006 (970) 346-7660 (970) 346-7690 Fax (800) 659-2656 TTY Relay Mr. Fritsche Alpine Visitation Center, Inc. 1200 S Wadsworth Blvd., #300 Lakewood, CO 80232 Dear Mr. Fritsche: As a Housing Authority we would be glad to accept any appropriate referrals for clients needing our services from the Alpine Visiting Center. If you are awarded a contract to work with Weld County clients we will be agreeable to enter into a Memorandum of Understanding concerning the services provided by each agency. If you have any questions please contact me at(970) 353-7437 ext 103 Sincerely, Thomas Teixeira Executive Director a Housing Authority of the City of Greeley • Weld County Housing Authority •..•.,...,. Mar 22 2006 15:35 P.02 REI) Where Learning Is Far Life March 22,2006 Alpine Visiting Center 12 South Wadsworth Blvd. Ste. 300 Lakewood,CO 80232 Attn: Joann Goddard The Red Rocks Community College Human Resources Office would be happy to assist the Weld County Visitation clients with our application process when applying for any Red Rocks or State of Colorado position. If you have any questions,feel free to contact me at 303-914-6298. Sincerely, Je i Dire Resources Red Rocks Community College LAKEWOOD CAEEPUS ARVADA CAMPUS 13300 WEST SIXTH AVENUE 5420 MILLE% STAEIT LAKEWOOD. CO 00223.1255 ARVADA. CO 60002.3069 TELEPHONE: 303.114 6600 TtLEPHONE: 303.914.6010 FACSIMILE: 303.914.6666 FACSIMILE: 303.420.9572 W W W . t t. C C . E D U W W W . A A C C . E D U Mir 27 06 12: 49p family tree 3034224920 p.2 e*�a in « • 30 Anniversary Os. 1976 - 2006 FamilvTree safestrong, -re/MntPonNries www.thefarniytree org Penalty Tree,ere. 3805 Marshall Street,N100 Wheat Ridge,CO 8(1)33 March 27,2006 Phone: (303)422-2133 Fax: (303)422-5707 GeminiMr. Ron Fritsche 1629 Simms Street Alpine Visitation Center,Inc. Lakewood,CO 80215 1200 S. Wadsworth Blvd.,#300 Fax:ter:(.303)235-0630 Lakewood, O 80232 Fax: (303)235-0633 Women In Crisis P.O.Box 1586 Dear Mr.Fritsche: Arvada,CO 80001 Crisis Line:(303)420-6752 This letter is in response toyour willingness Phone: (303)4200412 request for a statement of our will- ss to Fax: (303)420-0516 coordinate with you in the provision of services for Alpine clients who need Housing and Family Services assistance in finding housing. Family Tree,Inc.assists families and individuals in 3805 Marshall Street,8201 the Denver metro area who are homeless or at risk of homelessness in obtaining the Wheat Ridge,CO 80033 support services they need to address immediate needs and/or improve their self- Phone:(303)467-2604 Fax: (303)4224928 sufficiency,and to assist homeless families to obtain stable housing. Korea Family Center 1777 Kipling Street Family Tree,Inc. is willing to enter into a Memorandum of Understanding with the Lakewood.CO 80215 Alpine Visitation Center,Inc. by June 30,2006,with regard to such coordination of Phone: (303)462-1060 efforts. At such time as our services are needed,we request that you contact Family Fax: (303)462-1315 Tree Housing and Family Services with the specific needs of the client. We will grouse of Hope contact the client to schedule an intake. It will be your responsibility to follow up with 3301 S.Grant Street the client and to ascertain their progress in obtaining housing. Englewood,CO 80113 Phone:(303)762.9525 Fax: (303)762-9552 Thank you fo contact' rm. We look forward to working with you in the future. Adams County Projects TANF Stable Families For safe f ' 'es, e/ 7190 Colorado Blvd. Commerce City,CO 80022 Phone:(303)227-2205 • Fax: (303)227-2777 Early Intervention Se and Prevention Managing Director 7401 Broadway Family Tree Homelessness Services Denver,CO 80221 Phone:(303)412-5135 Fax: (303)412-532) Commimity Family Resource Team 7401 Broadway Denver,CO 80221 Phone:(303)412-5283 Fax: (303)412-5325 'Demure Trunk 7043 W 38th Avenue Wheat Ridge,CO 80033 Phone: (303)421-9205 Fax: (720)898-1014 A United Way The mission of Family Thee is to help people overcome child abuse, Agency domestic violence and homelessness to become sore,strong and self-reliant. Mar 25 2006 10: 45AM HP LASERJET 3330 p. 1 Maw Community College 1Rk re ell about students. Your dream is nut mission. March 24,2006 Joann Goddard Alpine Visiting Center 1200 S. Wadsworth Blvd. Suite 300 Lakewood, CO 80232 Dear Ms. Goddard: Per our phone call,Aims Community College would welcome the chance to support the efforts of assisting your program clients seek and secure employment in Weld County. Our Career Planning and Placement office regularly assists students and community members with all aspects of job searching in Northern Colorado. Please do not hesitate to contact me if you have any additional questions. I can be reached at 970-339-6436 or tontiones@aims.edu. Sincerely, —r— Tom Jones Coordinator of Career Planning and Placement Greeley Campus 970 330 8878 5401 W 20th Sr. 1 800 301 5388 Greeley,CO 80634 www.eims.edL • Mar •23 2006 1 :03PM No 1239 P. 2 • \;,o;..P .1$ tW 115 .,i 4ik� `h Lost and Found Inc. Ltsa4and Found.. Residential and Continuum of Care Scrvices for the Child,Teen, Family and Adult 3-23-06 Colorodo Family Services,Inc. 1200 S. Wadsworth Blvd. Suite 300 Lakewood,CO 80232 Reg:RFP To Weld County Concerning: Mediciad Referred Clients: Greetings: Please be advised that Lost and Found Inc. is an approved Medicaid mental health treatment provider and can accept referrals for such. We would be offering this availability to Colorado Family Services Inc. The referral would come from the assigned case worker of Colorado Family Services Inc. to our intake coordinator. it is the responsibility of CFSI to have all the necessary Medicaid information before referral is accepted. Usually, Medicaid referred clients are seen by Master's Level interns in related mental health sciences,doing practicum or internships. These individuals are directly supervised by Licensed Professional Counselors,psychologists,psychiatrists or medical doctors that arc contracted or employed by Lost and Found Inc. If the referral is accepted,intake consists of formal interview,individualized treatment plan and documentation of necessary process paperwork. Lost and Found inc. will accept the fees as payment in full from Medicaid. Submitted: Crjjk Han aI1 rgett,Exec tive Director Cc: Sheryl Brickner,Director of Outpatient Services 6700 W,,a 44011 Avenue Wheat Ridge CO 80033 (p) (303)420-8080 (0 (303)420-9299 www lostandfoundine org VIII. EVIDENCE-BASED OUTCOMES EVIDENCE-BASED OUTCOMES A. Provide bibliographic information on the research base being utilized for the therapy(ies) used by your agency's program (anecdotal references accepted). • Cindy Bruns, M.A. and Judianne Gray Ludlam, M.Ed. authored "Supervised Visitation: An Annotated Bibliography." The research they have done is useful for our Agency as it offers summaries of the findings of their work in this field. Based upon AVC" research of Evidence-Based Outcomes, this is the best source we have found in providing answers to the following questions: (See Full Report Attached) 1. Why order supervised visitation? 2. What degree of supervision is offered? 3. What are reasonable ways to orient children to supervised visitation? 4. What is the role of the supervisor of visitation in reporting to the Court? 5. What recommendations and implications does the literature have for the training of supervisors of visitation? 6. When is supervised visitation no longer required? 7. How does supervised visitation in Family Court Services compare with supervised visitation under Child Protection Services? 8. How does supervised visitation affect children, parents, and child-parent relationships. B. The therapy that we use is called Cognitive Behavior Therapy. About 50 years ago, psychologists and psychiatrist began looking to scientific studies of human behavior for ideas about how to do therapy. The result today is cognitive behavior therapy, which has become the preferred treatment for most emotional and behavioral problems. The Behavior therapy began in the 1950s with desensitization, behavior modification and behavioral activation; cognitive therapy began to be used in the 1960s resulting in Rational-emotive therapy and Beck's cognitive therapy. C. With the particular clients that we work with, usually clients being ordered by the court to do visitation in a supervised setting, we use more of the Behavior modification approach. Clients requiring more in-depth therapy would be referred to an agency such as Lost & Found who would deal with drug addiction; alcoholism, etc. D. Provide a fictional sample of an assessment, including a detailed treatment proposal for a client and a transition plan after services are completed. (See Attached) E. Provide a fictional sample of a request to renew services for a client. (See Attached) F. Provide a fictional sample of a monthly report. (See Attached.) • C 0 Center for Families, Children & the Courts min � NIP Research Update C 11 March 2000 Supervised Visitation: A Look at the Research Literature When there is concern for the safety or welfare of a child parenting by a psychiatric illness; (6) history or during visits with a noncustodial parent,the court may allegations of substance abuse; (7) parental violation of order that the visits be supervised by a family friend, custody orders,or denial of visitation with the parent; relative or a professional. The need for high-quality and (8) parental threats to abduct the child(ren). supervision has come to the attention of federal and state authorities.Public concern over the quality of 2. What degree of supervision is offered? supervision led the Judicial Council of California to develop the Uniform Standards of Practice for Providers Exchange supervision is limited to the actual exchange of of Supervised Visitation. The Judicial Councils Access the child(ren) between one parent and the other. The to Visitation Grant Program distributes federal funds rest of the visitation between the child(ren) and parent is (made available through the Social Security Act,section unsupervised. 469B) to support supervised visitation programs in California. Off-site supervision involves arrangements made Recently,the Administrative Office of the Courts'Center between the supervisor and the parent for visitation to for Families,Children &the Courts commissioned a take place in the community. The supervisor search of research literature on the topic of supervised accompanies the parent and child(ren) on the outings. visitation for the purpose of staying informed about current developments in this field. The researchers Multiple family group supervision takes place at a examined published literature from the behavioral visitation center where multiple families use a central sciences,social work,education,and medicine. Supervised visiting space,and,while supervisors monitor the visits, Visitation:An Annotated Bibliography,by Cindy Bruns and they may not observe every interaction or overhear entire Julianne Gray Ludlam,summarizes the 50 articles found conversations between the parent and child(ren). in that search. It is available from the Center for Families,Children&the Courts'Web site: One-on-one supervision is the supervision of one parent xm '.courtinfo.ca.gov/programs. Following,the and his or her child(ren) by one supervisor,conducted in authors of the review address questions frequently asked such a way that the supervisor can directly observe the about supervised visitation with summaries of the activities and overhear the conversation of the parent answers offered by the literature. and child(ren)at all times. 1. Why order supervised visitation? Therapeutic supervision takes place with a trained mental health professional who not only provides supervision The most common reasons for ordering supervised and ensures child safety,but works conjointly with visitation are as follows: (1) proven history or allegations parents and child(ren) to set relationship goals and work of parental sexual or physical abuse of the child; (2) toward improvement in some aspect of parental or proven history or allegations of child neglect; (3)history family functioning. or allegations of domestic violence; (4) reinstatement of visitation after a prolonged absence; (5) Impairment of A Publication of the California Judicial Council Administrative Office of the Courts • 3. What are reasonable ways to orient children to supervised visitation? When supervised visitation is explained to a child,the Meet the child's cognitive and emotional developmental level Researchers should be taken into account. The explanation should be factual, concrete,simple,and connected to the child's particular experience. It should consist of(I)a statement regarding the facts of the situation that led to supervised Cindy Bruns,M.A. is currently a doctoral candidate visitation, (2) a statement about what will happen and at the California School of Professional Psychology how supervised visitation will help,and (3)a statement in Alameda,California and a Psychology Intern at that supervised visitation is not the result of the child's Tens Women's University Counseling Center. Her actions. When there has been a fording of child abuse,it areas of interest are in childhood trauma and the role is important to openly acknowledge the abuse and of relationship quality in the development of explicitly state that supervised visitation is the result of resiliency in adulthood. the parent's abusive behavior,not the child's actions. It is important that parents and supervisors agree upon and Julianne Gray Ludlam,Mid.,received her use the same explanation with children. Repeating masters of Education from Harvard University in the explanations to children in front of their parents area of childhood risk and prevention. She is increases the likelih00d that parents will use the agreed- currently a doctoral student at the California School upon explanation and reduces the potential that children of Professional Psychology in Alameda California. will receive conflicting messages. Her interests are in the area of childhood trauma and its effects on children. 4. What is the role of the supervisor of visitation in reporting to the court? There seems to be a consensus in the field that 5. What recommendations and implications does the supervisors are not evaluators,even when that function literature have for the training of supervisors of would be helpful or desirous. However, consensus does visitation? not exist on how supervisors should provide Information about the progress of visitation to the courts and to The Supervised Visitation Network,an association of other affected parties. It is recommended both in agency and individual providers of supervised visitation, statements of standards of practice and in scholarly provide extensive guidance concerning the type of writings that supervisors keep records of all visits, training visitation supervisors should receive. According documenting any changes in the parent-child relationship to their standards or practice,supervisors should have a and noting positive and negative aspects of each visit. minimum of 10 hours of training,covering topics such as These records should be objective and behavioral,and ethics,policies and procedures, observational skills, should not include the opinions or interpretations of the documentation skills,reflective listening,how to give supervisor. Some suggest that the recorded information parents feedback, child development,issues concerning can be provided to the person overseeing the supervised family violence, separation issues for children,and visitation (e.g.,a case manager or a special master) or, interventions that can be used during visits. Additional with proper releases of information,to a court-appointed training is recommended in boundary setting, evaluator. The overseer of the visitation or the evaluator assertiveness,the legal contexts of supervised visitation, can,in turn, provide information to the court court testimony, how to structure visits,reporting to Supervisors can thus provide information that may be referring agencies, and signs of children's psychological helpful in determining the best course of action for a distress. child,in a way that is within the purview of their training and competency. Others suggest that The Uniform Standards of Practice for Providers of supervisors,upon request,create an objective behavioral Supervised Visitation,section 26.2(c)(4) of the California report,free of opinions and recommendations,and send Standards of Judicial Administration,require providers of it to all parties related to the case. The method by which supervised visitation to have training on the role of a supervisor reports to the court may depend on the level providers,the terms and conditions of supervised of the supervisor's training in legal matters in general and visitation,and the legal responsibilities and obligations of court proceedings in particular. providers. The California Standards of Practice further CFCC Research Update 2 require that professional and therapeutic providers have of time before the use of supervised visitation is additional training in areas of court procedures;record- discontinued. keeping;child development; conflicts of interest; confidentiality;child abuse reporting laws;and issues 7. How does supervised visitation in Family Court relating to substance abuse,child abuse,sexual abuse, Services compare with supervised visitation under and domestic violence. One major difference between Child Protection Services? the Uniform Standards of Practice and the Standards and Guidelines for Supervised Visitation Network Practice is Supervision may occur one-on-one,in a group,or off- that the California standards outline different levels of site for parents and children referred from either Family training, depending on who is actually providing the Court Services (FCS) or Child Protective Services (CPS). service. The training requirements increase with the There may,however,be some differences in the manners degree of professionalism required of the provider. in which supervised visitation is administered and the purposes for which it is used. When divorce precipitates The psychological literature on visitation also has supervised visitation, the supervisor tends to be either an implications for training. In order to appropriately agreed-upon neutral party or a supervision center. When support and intervene with parents and children, a foster-care placement precipitates supervised visitation, supervisors must avoid taking sides or making judgments the supervisor tends to be either the CPS caseworker or about whether the supervision is necessary. Neutrality the foster family. For children in foster care,the can be difficult to maintain,given the reasons for which demands on a caseworker's time or difficult feelings families are often referred to supervision. Therefore, between the foster family and the biological family may training for supervisors should include a section designed limit the frequency of supervised visitation.Children in to increase self-awareness about reactions to the reasons divorcing families do not seem to have this particular for supervised visitation,how these reactions might problem. In both divorce and foster-care situations, influence behaviors,and methods of coping with supervised visitation can be used for evaluation purposes resultant beliefs and feelings so they do not influence the and for creating a safe context in which the relationship provision of supervision. In conjunction,training about between the parent and the child can be sustained. the dynamics and issues of various family problems (e.g., Visitation in dependency cases may serve the additional addiction,violence,mental illness),how the family purpose of preserving,for the child,some sense of dynamics may unconsciously influence the supervisor, belonging to the biological family when the permanency and how to remove oneself from the family dynamic also plan does not include a return to the child's family of may increase supervisor neutrality and effectiveness. origin. Finally,some training in working with special visitation populations should help supervisors of visitation provide g. How does supervised visitation affect children, better-quality services. These special populations include parents,and child-parent relationships? traumatized children and parents,parents with serious mental illness,and parents with personality disorders. Research on the effects of participating in supervised 6. When is supervised visitation no longer visitation is in its infancy,and there are almost no data in the literature about the effectiveness of supervised required? visitation. The available data suggest that visiting parents The research literature offers few guidelines to may fmd themselves more able to relax and enjoy visiting with their children in a supervised setting,and that these determining when supervised visitation is no long parents believe their children are also more able to relax required. However,practitioners have proposed some and enjoy themselves during the visit. In addition,there criteria: (1) if the parent who is the cause of the may be a relationship between participating in supervised supervision order is amenable to treatment,he or she visitation and improvement in children's social skills. must have successfully completed an appropriate Other research,however, has found no improvement in treatment program; (2) the documentation provided by inter-parental relationships (e.g.,reduced conflict the supervisor must indicate that the parent-child between parents) or child-parent relationships following relationship is one of high quality and appears to be participation in supervised visitation,nor has it found flourishing;and (3) a change in visitation could any relationship between participation and improvement reasonably be assumed not to cause physical or in reported child behavior problems. Additional studies psychological harm to the child. In the case of familial are needed to adequately answer this question. domestic violence,in addition to the three criteria just listed,a cessation of threats and/or use of violence by the perpetrator must have lasted for an extended period CFCC Research Update 3 (Sample) Supervised Parenting Time August 13, 2006 Date Length of Visit Fee August 13, 2006 2 hours—supervised visit $90/paid Visiting Parent: Nadine Doe Custodial Parent: Pat Bochy Child: Danny Jr. Doe Type of Visits: Supervised Sunday,August 13, 2006 Scheduled time: 2:00 p.m. Nadine's arrival time-2:00 p.m. Paul's arrival time-1:50 p.m. Data: This was the last scheduled visit at our facility for Nadine and her son Danny. The child exchange went off as planned. Ron Fritsche and Lynn Davis both supervised the visit for safety reasons because there were extra people at the visit. Most of the visit took place at the McDonald's Playland. We allowed Nadine and her family to have a small family Birthday party for Danny. He had been asking and even begging to see his family. His grandparents, Daniel and Rachel Doe, his uncle, sister and two cousins Dolan and Harry, who are close to Danny's age, were at the birthday party. Danny was very excited to see his family members again. He gave all of them lots of hugs throughout the party. He went from one person to another to sit on their lap, talk and be close to them. He laughed a lot and seemed completely happy during the birthday party. Then he played with Sharon, Dolan and Harry on the Playland equipment. He had Chicken Nuggets and birthday cake as a snack. The family members brought him presents. He was allowed to take most of them to his father's home. The favorite present seemed to be the toy tool set. Danny and his two cousins showed a lot of interest in it. Rachel said it was because Danny's grandfather works with tools around the house while his grandchildren work beside him with their own toy tools. The other presents that he got to take to his father's home were a soccer ball, toy dinosaurs, toy bugs, small skate board, Hello Teacher Alphabet learning toy, backpack, Matchbox Cars and an Easy Writer drawing board. When the visit was over, Danny seemed reluctant to leave but left without much resistance. He took his big bag of toys. Assessment: Since Danny was removed from his mother's home abruptly and has not seen most of his nuclear and extended family in over two months, it was in Danny's best interest to see them again. It is harmful to a young child when the people they love and trust go out of their life and do not come back. Danny does not understand why he cannot see his family. In addition, Danny misses them immensely. Finally it is difficult to understand why the judge on this case has ordered Danny to remain with his father, who has been charged with sexual abuse against his child, Danny. No such charge exists against Nadine and Danny's best interests are being ignored. Alpine Visiting Center 1200 South Wadsworth Boulevard, Suite 300.Lakewood, Colorado 80232 Phone: 303.935.3199•Fax:303.935.3199•Toll Free:888.223.0786 (Sample) Supervised Parenting Time Based on Danny's behaviors that we have observed during the visits, as a professional, we have serious concerns that Danny may have experienced physical and sexual abuse. Based on our experience working with Nadine, it is extremely doubtful that the abuse took place while Danny was in her care. We recommend a more through investigation. We believe that it would be in Danny's best interest to be removed from his father's home. Plan: We have unanswered questions regarding Danny's biological father, Pat Bochy. Mr. Bochy has been aloof and hostile in our dealings with him and should undergo a thorough psychiatric evaluation. In addition there are allegations of sexual abuse against Mr. Bochy. Although they have not been substantiated, the psychiatric evaluation should take this into account, especially since he has custody of Danny at this time. Once the results of the evaluation are known, a decision should be made as to which parent should have custody. As an alternative, a Child and Family Investigator should conduct a thorough investigation. We know several psychologists that have been trained to perform such an investigation and the results of that would be very helpful in determining which parent should have custody of Danny. The third alternative would be to implement the suggestions in both paragraphs above. Thus a psychiatric evaluation and a Child and Family Investigation should be conducted. This is actually the best course of action based on our treatment and evaluation of Danny and his two biological parents. Once one of the above alternatives described has been completed, a transition plan would be implemented accordingly. If it were decided that his biological mother should regain custody, we would be happy to provide supervised visitations once again for her. It is anticipated that only two supervised visits would be necessary before she could regain custody of Danny. Once Danny has been returned home, follow-up contacts will occur at monthly intervals for the first year, at six-month intervals for the next two years, and after that follow up on a yearly basis, assuming everything is going well. This was the last scheduled visitation Alpine Visiting Center is planning at this time. Please contact us if further services are needed. Ron Fritsche, M.A. Date Therapist Lynn Davis, B.S. Date Visitation Supervisor Alpine Visiting Center 1200 South Wadsworth Boulevard, Suite 300.Lakewood, Colorado 80232 Phone: 303.935.3199•Fax:303.935.3199•Toll Free:888.223.0786 SAMPLE PROVIDER REQUEST FOR RENEWAL CORE PROGRAM YEAR 2004-2005 Note: This form is in lieu of Provider's Letter of Request for Renewal. Please add any comments, reason(s) for extension of services. A Confirmation of Renewal will be forthcoming. Referral# HH# 107652 Family Name: Jane Doe Provider Name: Alpine Visitation Center Contact Person: Joann Goddard,Visitation Supervisor Renewal Requested by: Joann Goddard, Visitation Supervisor Reason: Continue to work on parenting skills Provider Comments: Jane has made some progress, but still has a way to go in her disciplining of her daughter, Mary. Provider Signature: Date: EXAMPLE OF REPORT October 28, 2005 Visiting Parent: Jane Doe Custodial Parent: Jim Doe Child: Mary Doe Type of Visits: Supervised Thursday October 27, 2005 Scheduled time: 2:00 p.m. Jane's arrival time: 1:45 p.m. Jim's arrival lime: 2:25 p.m. Data: Jane arrived at the office fifteen minutes early to do intake paper work. She was very cooperative and agreed to the supervision visitation procedures. Jim called about fifteen minutes before the visit stating that he would be a few minutes late because of transportation arrangements with his wife. He arrived twenty-five minutes late. I emphasized the importance of being on time for the visit and told him that the visit would be extended twenty-five minutes this time. Mary was timid and initially reluctant to enter the visiting room. However, when she saw her mother, she started to smile and slowly acquainted herself with her. She was very excited to explore the room and began playing with many different toys. Jane brought Mary a Twix yogurt and two different kinds of cereal for a snack. She also brought her apple juice. She asked Mary if she was hungry and had her go to the table to eat her snack. Anna mentioned that they should pick up the toys they had been playing with before they played with something else. She asked Mary if she would pick up the toys, but she said no and walked off to another toy. Jane picked up the toys and did not mention it again before getting a game out for them to play. Assessment: Throughout the visit, Jane was very interested in her daughter and spent the whole time playing with her. She would praise her when she would complete a task and reminded her to say "thank you." She seemed very excited to see him and enjoyed being with him. When occasions arose to correct Mary, she would not. She was very passive in giving directions to Mary. She let her make her decisions and consistently asked, "Can you pick up your toys?" When Jane followed the suggestion of the worker to be more directive, Jane threw tantrums. It is the recommendation of this worker that there be some higher level interventions with Mary and Jane in regards to parenting behaviors, especially Jane's inconsistencies. She needs to learn to become directive, not suggestive and then follow through in a consistent manner. Plan: Alpine Visiting Center will request that parenting classes are made available for Jane and her husband. Respectfully submitted Visit Supervisor Alpine Visiting Center 1200 South Wadsworth Boulevard, Suite 300.Lakewood, Colorado 80232 Phone: 303.935.3199.Fax:303.935.3199.Toll Free:888.223.0786 IX. STAFF QUALIFICATIONS STAFF QUALIFICATIONS All staff, including the supervisor, meets or exceed the minimum qualifications in education and experience to provide therapeutic or monitored supervision for visitations. At present there are no statutes, rules or regulations covering minimum qualifications for providing visitation services. AVC has a total of 4 professional staff, Ron Fritsche, M.A. is the Executive Director, and has over 20 years of clinical experience. The others are Charlotte Allen, MSW, the placement supervisor, Lynn Davis, BSW, program director, Cindy Fischer, BSW, case manager, and Joann Goddard, BS, Visitation Supervisor. Ron provides therapeutic visitations and Joann provides monitored visitations. Copies of all of the professional staff resumes are enclosed. The staff of AVC is required to obtain ongoing case manager and therapeutic training each year. Since AVC is associated with a private child placement agency, the training each employee receives is thorough and intensive; covering subjects not only mandated for new caseworkers but experienced ones as well. Our case managers and staff average ten years each of experience in child welfare and social services. Thus they understand all aspects of what is involved in the field of child welfare. Our staff has knowledge of risk assessment, although this job is done by county caseworkers, not private agency case managers. We work in conjunction with all county departments of social service that refer cases to us in assessing individuals for high risk factors relating to abuse and neglect issues. The staff of AVC will complete any required training, including the State Home Based Intensive Family Services training component if it is required. All of our case management staff has extensive experience providing Home Based Services. Since this invitation to bid relates to visitations, under this contract our Agency will not be providing Home Based Family Services, as the services are provided in our offices. The following qualities and experience are desirable for our staff who will supervise visits: • experience in a caregiving role in relation to children; • ability and willingness to relate to all cultural, ethnic and socio-economic groups and different life styles; • understanding of child development needs and issues; • supportive and positive attitude; • maturity, diplomacy, non judgmental and common sense; • ability to express authority and consideration; • ability to maintain an independent role and draw boundaries; • ability to assist parents, where necessary, with parenting skills; • capacity to be observant; The following qualities and experience are desirable for our staff who will supervise visits (continued): • good communication and writing skills; • capacity to be insightful and reflective concerning personal issues relevant to Supervised Visitation; • understanding of the dynamics of separation and divorce including the impact on children and their parents; and • basic understanding of the laws governing separation, divorce and child welfare. RESUMES RON FRITSCHE 7499 South Teller Street • Littleton, Colorado 80128 • 303/972-7035 Education M.A. — University of Colorado, Counseling & Guidance, 1976 B.A. — Rockmont College, Music, 1970 Summary of Experience Executive Director — Alpine Christian Services, Inc. (ACSI) dba Colorado Family Services. I have worked in this field since 1992; starting CFS in 1994. The main office is located in Lakewood. The Agency has quality homes and staff and is financially stable. As a private, Christian, non-profit agency we work with people to help them improve their family relationships and dynamics. Three years ago, ACSI started Alpine Visiting Center in Lakewood. This is a place for families that are experiencing tough times to meet with each other. We provide monitored visits, therapeutic visits and child exchanges in addition to other similar services available. Prior to my present work in social services, I worked from1978 to 1994 in private vocational rehabilitation work in Minnesota and Colorado. In the process, I worked with hundreds of clients, and facilitated many as they returned to work. I developed vocational rehabilitation plans, worked with employers to find jobs for injured workers, and provided related services. In addition, I worked as the Director of Admissions for Rockmont College, Lakewood, Colorado; and Sioux Falls College, Sioux, South Dakota from 1972 to 1978. In this capacity I gained extensive experience in administration of non-profit institutions, which was helpful preparation for my present position. Other jobs have included psychological consultant for Head Start and Lecturer in Psychology at three colleges and universities. Assets Energetic....articulate....innovative...creative...entrepreneurial. I have the necessary resources to provide services for children, adolescents and adults. Joann Goddard 8887 W. Yale Avenue, #501 email: joanngoddard(a yahoo.com Lakewood, CO 80227 home phone: 720-963-4104 SUMMARY A highly motivated and seasoned professional with excellent communications skills,proven leadership abilities and extensive experience in working with diverse groups of individuals. RELEVANT EXPERIENCE Visitation • Supervise court-ordered &other visitations • Develop programs relating to visitation • Communicate results of visitations to relevant parties • Provide transportation for parent and child • Monitor parents visiting their child who have restraining orders in place Administrative Support • Wrote edited and produced various publications,manuals and proposals • Recorded, transcribed and distributed meeting minutes • Schedule and coordinate departmental meetings, client appointments and conferences • Perform new employee orientation Customer Service • Serve as liaison between different departments in the organization • Screen phone calls, conduct client interview • Supervise volunteers and office staff Research and Development • Established file-closing procedures • Developed data base to track donors • Researched grant opportunities Technical Skills and Special Abilities • Knowledge of Word, Outlook, Excel,WordPerfect, Time Matters, and PC Law • Ability to operate a wide rang eof office equipment EDUCATION B.S., Colorado Christian University, Lakewood, CO— 1994 Concentration in organization and personnel management RELEVANT TRAINING Seminar on Intervention Skills for Case Aids, Greenwood Village, CO—2006 Courses on Career Assessment and Mentoring, Denver Seminary, Englewood, CO— 1999 Effective Interpersonal Relations, Denver, CO— 1995 POSITIONS 2005—Present Visitation Supervisor, Alpine Visiting Center, Lakewood, CO 2004-2005 Legal Assistant, Candace McCune, Esq.,Aurora, CO 80014 2002-2004 Office Administrator, Magnus Research Consultants, Pompano Beach FL LYNN DAVIS 1200 South Wadsworth Boulevard, Suite#300•Lakewood,CO 80232 Work: 301235.3199•Cell: 303.229.3964 Coloradoservices@gwest.net VITA RELATED The Alpine Visiting Center and WORK Colorado Family Services (A Child Placement Agency) EXPERIENCE Lakewood, Colorado, 1996-present Position: Program Director Duties • Write home studies—interview people,conduct background checks, gatherer information and compose the home studies • Case manage—advise foster parents on handling difficult childhood behaviors, conduct case visits, write reports and case notes and keep the files up to date • Supervise family parenting time and write weekly reports • Composed and maintain policies and procedures • Teach core training and on-going training to foster parents and/or biological parents • Train CPR and First Aid Proficient in MS Word, Access, FrontPage, Outlook and Internet RELATED Founder and Executive Director of Bibles For Jails Project, Inc., VOLUNTEER Small group leader at Bear Valley Church. Approximately 20 eo le attend the group. I WORK PP Y P P organize and lead the planning meetings EXPERIENCE EDUCATIONAL Child and Family Investigator Training Program BACKGROUND Katz& Loizeaux Forensic Services, LLC Denver, Colorado Bachelor's Degree in Social Work, Emphasis in Child Welfare Metropolitan State College of Denver, Denver Colorado Major Grade Point Average: 4.0/4.0 Overall Grade Point Average: 3.9/4.0 Graduated Magna Cum Laude Phi Alpha Social Work Honor Society Associates of Science Degree in Business Administration, Red Rocks Community College, Golden, CO Red Rocks Community College President's Honor Roll Cindy Fischer 3320 Ingalls St. Wheat Ridge, CO 80033 303 232-4025 720-212-3599 cindyfiScher@juno.com Objective: Position helping populations in need Education Metropolitan State College of Denver Grad 2005 Social Work Major, Emphasis-Child Welfare Phi Alpha Honor Society, Presidents Honor Roll, National Dean's List Related Experience Colorado Family Services 11/05-Present Lakewood, CO Case Manager My responsibilities include foster family case supervision, writing treatment plans, keeping accurate records and supervising parent child visitation. Denver Department of Human Services 2004-2005 Denver, CO Student Intern 1 school year In the Adolescent Intensive Services Unit, I worked with the truancy liaison representing DHS in Truancy Court and the Intake Unit of Child and Family Services the second semester. My duties included investigative casework, coordinating resources, and writing court reports and treatment plans. CASA (Court Appointed Special Advocate) Jefferson County 2003-2005 Volunteer Appointed by the court to advocate for safe and permanent homes for abused and neglected children. Community Advantage 2004-2005 Denver, CO Employment Consultant for people with developmental disabilities I developed individual marketing profiles, identified financial barriers and strategies to avoid the loss of benefits, prepared and delivered presentations to prospective employers and created partnerships within the business community, developing natural supports and offering ongoing coaching. Other Employment Qwest Communications 1998-2002 Denver, CO Sales Consultant Network technician X. UNIT OF SERVICE RATE COMPUTATION UNIT OF SERVICE RATE COMPUTATION The Unit of Service Rate Computation sheets are enclosed. This includes Program Budgets, Administrative Costs Non-Direct, Direct Services and Overhead Costs and Profits. Note Row L on the Program Budget. It states that our costs per Hour of Direct Face to Face Service comes out to $114.54/hour for therapy. We only charge $70/hour. In a similar fashion, the budget for Monitored Visits is $38.18/hour and we only charge $35.00 per hour for these visits. Finally our costs for Case Management come to $76.36 per hour and we charge $35.00 per hour for these services. Case Management includes time for preparing Crib Notes, reports prepared on a word processor and sent out on at least a monthly basis, and telephone calls to handle most aspects of scheduling, re-scheduling, and occasionally canceling appointment with clients. 11 o a)$ _ _ } 1.0 tv \ \ ° " ^ 49 " " 2 ~ ~ \ co _ ° _0 ~ _ ON Cn / ( k k CI of of N _ a a 2 2 _ @ a | e ~ - § § 0. - 2 \ / § i cd k \ co a 0- E 2 a 0 0 0 \ E ) lei & { { % $ 0 ) \ ) 0 E I { itt ® TC ± a) \ . § Q • % ) $ / / ) ' 3 & f r 0_ . � 7 ? o e § 0 $ A 2 & 0 f / ® 2 76 3 3 0 ® - E 2 0 = - 7 ® $ co\ a U t ± A { \ \ A { In / $ ) f k f , 0 O 2 0 ® 7 0 ! .E J a a ` @0 k | ) 2 ) , { � '0 ! t \ § J o J k r. k k A a cD ) ) a io 3 \ ] e $ - ! & ) / I- a O e < 0 / < ) / L 0 0- k ' d 0 0 ± = - u I i I z1 8 8 §888888 8 ii 8 8 .282.822a G e , tip a II 8 8 8888888 8 II a a =sasasa 2 Lii e r 8 8 8888888 8 �� a s stigma a W a R R 4 � € .ifr - 11 8 8 8888888 8 a g aaaaana a z is o R R $ .61 c0 jye 8 ii g i • if D'S co a a s "e $ " 1E it 1 lt ° Ji 1i 8211 as 41 e 2 g u 4 i 001 I ! gi ”. 8kk . 8888 7 i §§||) ® '»§§ ! 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I4 | ) k 7 ) ! ) ) ! - 1 gift — a, ! 3 + a a 0 8 < 058 ! ! 2o. ) uad u / XI. BILLING PROCESS BILLING PROCESS We have followed the billing process set up by Weld County Department of Social Services. Once the client has completed a month's worth of visits, usually 4-8 hours per month, we complete the approved forms and submit to Elaine Furister within the time limit set by the DSS. Attached is a fictional set of forms showing how we fill out the forms. Along with the forms we attach copies of the reports that have been previously submitted to the caseworker. A copy of everything is retained in our office. When the payment is received we match the payment with the bill and submit to our Accounting Department. • Contract Number 04- 531.213(2/79) COLORADO STATE DEPARTMENT OF SOCIAL SERVICES AUTHORIZATION FOR CONTRACTUAL SERVICES 1. WELD COUNTY DATE: February 17,2006 2. Alpine Visiting Center,Inc Name of Provider 3. 1200 S.Wadswirth Blvd..Ste.300 Address 4. Lakewood,CO 80232-5434 City State Zip THE DESCRIBED SERVICE IS AUTHORIZED FOR THE CLIENT INDICATED: 5. Jane Doe 107652 Name of Client Household # Cat Cat.Grp. 6. Description Sv. Code 7. APPROVAL: Caseworker Date Co.Director or Supervisor 8. TO BE COMPLETED BY PROVIDER DATE OF SERVICE: January 26,2006 CHARGES:$70.00 I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE COUNTY DEPARTMENT OF SOCIAL SERVICES INDICATED. Provider Signature Date Prepare in Triplicate,Original and One copy to Provider,One Copy for Pending File. Completed Provider's Forms-Original to County Finance Office—Copy to Case Record. I. JY E a A T i '5 2 e t ti 2 .O W • i 8a a ayE E f4 8 8 G y y t a pV O V N YW+ Y ^ g ; o b 51 a As s .4 II N 1 1 7 2 % 3 i a O W a 01 C 4 Y 7 Y v d a O Y Y W 59 e 4 Ci E" S �� o v - e i a � g U 5 a � c s ' S • E Y I , r 5 s F„ % ,off z 's 6 3 fa le e e a1U �... ` e Y a r�g rs U a 2 ?, d i 8 d U ,8e3°� C " en a aw a Y �!, Y 3 s CZ 5 3 M itti [ � ' U & w r e .rva N O % G Is Vy WI _ Y N W r' S a f"' E Yi e C 6 a Tt Y 6 E � z' geo5 e � � o N C FDA , 6 1 2 Uew V Y Y o o a �' m e c Cs) .4 p. 7 O J 3 Uzv�i W Etl Y O 'r' " e o �n `f C e d S q1 1d la L M a w e ' � ^ g s awl a Itlds " _ •O N a 5 f'i iL F 5W 69 1 E OEe oat O '2 y G ..Y, 2 U �C'' O6 'o '= ps a Qi 9 Y �i n 6 H . T 'L . 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U. 2 � ; § 2a � ` i' ■ ) /§ . @ E 2 i ` ° ■ | Fe 5k _ ) | ! } U / /k V o | a2 ; E f, § ! k ) / ` [ } ) ■ 0 en C. ) � � - ; ! | ! � # em-, o. ) | ) « ° 3 k \ Pei o IS g � ` ( � ) ° § ) 1 / § ) ! \ J 2 S AH ) Bid 002-05(RFP-FYC-06005) Attached A WELD COUNTY AUTHORIZATION FOR CONTRACTUAL SERVICES Date: Provider: Billing Contact: Phone #: Address: Description of Services: Service Month/ Year Charges: $ I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES. Printed Name of Signer Provider Signature Date AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA FOR COUNTY USE ONLY: Approvals: / / Core Caseworker Date Director Date AMOUNT PAYABLE: $ ANY CHANGES LISTED BELOW: Client/ID/HH# Billed Amt Denied Paid Reason Page 37 of 41 \ 7 ; ) - ® O . ) w ®/ } k r ^ ° ° \) f - B v / @ 2 ( \ \� j \ \} 9 f ) ° ! a . ! ^ ® f 2 } ) \ _ } () A a | = E mn ` ` \ . - k „klk ` kk H 2 § 0 }" ( 4 / ! 0 I2 ! {e ® » w ! ; J 4 § ) ! = -87e2 E _ 7 ) } ! f/ / f ) ) \\ F. ( j | ! f ) G 0 / ! ] 0 > % @ § ` en ` © {. ) \ / 2 ! ! «2 _ ® i o ' � \ d . ) \ \ d (\ : ! 7 + © k\ 2 / 4 - ` + * § § x \ \ k/ ) ] kg ; ; «! .8 -0 4 a. IC » // 9 § ! § 00 k . n _ uE \ \ j \ § j ti a ) I , 88.$ •a } a , % % } k 2 ' « § § a * 8 F \ )/ § « \ � - a I to 2 ! / f f c5 ! 2 \ m - •t - ) | e) EM {in \ ■ ! j ) 2 k ! %}§kk $ » � \ P. j \ \ \� (/ ) k ) - § ) ; � � 7 ) $ // ) \ ) § t 2 �co t 2 � � r - } / o 10 2 o a �ION ! 7 )! ! ; a. CO § t ! 7 - § , ) } } ) § � } co, - .- ) ) -L C.) 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U 4 € °c a P _f 6. c " d `g 8 == 2 �L ; _ ° on y' a o ei a 3 eo v coda " 0 p>�; a U " ° F c u Tai ° — a v0 u e tice «ci II v 3 3 .a c oae V o =0 6 E a C U 8 .E C t ° -- W w E P. ° > a E h Ely 23« @ w E W T E E a9 vi N C =v. y O c °4 E C .v m c '° o oC >:A m n r• .E w •.5s .p° v - = t 1 E " a coo 2 co`� o V m ° W ▪ C Vii o o a o a. a E �:. a �° o rp w° mUm oP O E 'o o . 2 u bg ,..)-cw i/7 e U >., o o o a O� c u '1 z v� E ,:c= 3 0 o 4 u p 0 c p « 9 b W C V 0. I p 4 .-. 0 o I E 2 9 " A. `y' a C U is 9 V p C N o a s d o O y E $ a ' ¢ E g -8 E p 7 c v '5 a .5 E t' E a x ,m E. X. i o t 'E z Z c 2 E o 'n fi r' U O O m A O t C.m e--. M G t, - N00 o cis .F N 'a a tE u N 8'0 c z 2 t2 C 0 I.0 U z « `a rn XII. LOWEST QUALIFIED BID 1 . LOWEST QUALIFIED BID We have attempted to make our bid competitive and trust that it will meet the requirements set forth by Weld County. XIII. PROGRAM CAPACITY PER MONTH PROGRAM CAPACITY BY MONTH The maximum client capacity per month necessary to support this program is 32 clients or family units; the minimum is 8 clients or family units per week. CERTIFICATE OF INSURANCE . 12/20/2005 14:16 3832337289 GAEDDERT INS PAGE 01 ACQ/112. CERTIFICATE OF LIABILITY INSURANCE l2BATE —1=2" Peewees DEC CEATIMATE N =U SD AS A NATTER OP INFORMATION Gaeddert Insurance Agency ONLY AND CONFERS MO RIGHTS UPON ATE WEB NOT A�TIRpE,,CNRMMATE 2345 Vaa en-an, __EXTEND ON HOLDER. COVER NMI AGE AFFORDED AFFFORDED OV THE raw BELOW. Lakewood. CO-80214 I INSURERS AFFORDING COVERAGE INSURED ;ear& Western World Insurance Colorado Family Servicis PIGPEN It 1200 So. Wadsworth Blvd #300 .elAent: Lakewood, CO 80232 INELI"ER0: . I SWIM COVERAGES �POLJOES OF INSURANCE MOVEMENT.TOW C�OICITTIION NfK VE BEEN ISSUED OR O DOOC DOCUMENT WANED ABOVE WIN RESPECT P T0 WHICH PERIOD CETV1CC INDICATED.MA SSt IM OR MAY PERTAIN THE INSURANCE AFFORDED BY TIC POLICIES DESCRIBED HEREIN IS SUSJE LL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY NAVE BEEN REDUCED BY PAID CLAMS mITFl.F INKIMICE FOISTWAMIEn .An 1 DAn MTh I MINIAl Y EACH O cwllwcc s h000.000 A x Caee11CPASENEIIALIan 1QP0846961 10-29-03 10-29-06I P.enAIIAOE(AgsNM) i 50.000 eLA.I.MAoe Qocam M!Da.Or,ens Pn.Nd t 5.000 PERSONAL tAwNARY !11.000.000 — GAL masonmason / 2.000,000 KAMALGAMAMALGAMENERIS.AMALGAM L wows r! .roouen-eo.noP Aoo 1 included ,,f�M MINUTE E71PPlet M I Professional included 'Av1OMEI I COMBINED mat wT 1 1 (Ea ARIRNE) , A NY AUTO ALL ONNE ALwlmAUTOS �ROOILV s . Mae)AUTOS —j WED AUTO. .DOILY INJURY' 1 I fPw.ocs.n MOISOMHED AUTOS e FROPERTV i -- IPuOAMA06 t 4aA LaEIrtT CAROM I AVTOOAaY-CA ACCIDENT S i.An AUTO !OTIOSETHAI EA ACC $ - i I Ault ONLY: A00 1 t MESS UAIPLITT ,EACH MO -SINCE 1 n.L OCCUR AMS MADE I ; I AGGREGATE $ I ' p�-1 DEDUCTS -- $ 11ETENTION $ _ �TD sT on.; ROWERS CO.OveATION MD I E-LA I APLOVENV YAM', ' Et EACH ACCIDIENT-Lral t I EL OSEASE-EA EMPLOYEE I. I I EL DeaASe-POUCH WAR:S I MIN I 1 0E.CIE►IION OF OP/MnRIM0wlclaNEMa.NSaSNOHS AD.ES EY EIcOA.srrnMECIA.PNOYRIOIC CERTIFICATE HOLDER I I ADORNI.AL+Russ;nun=umA: CANCELLATION - SHOULD AM OP TO.ARCM D.SCN0D POUCRP EN CANCELLED DOOM THE EXPIRATION • am THUMP,no mums raw Ella.neuron TO MAIL 0 sae *Ames s NOME TO M CERTIFICATE MOLDER NAMED TORN Lan.SST FAILURE TO DO SC MALL WPM NO OaLIOAnIb.DA LO AT,OF ANT INC UPON ME 0ses.ITS AOINFE OP MPR.IIHTAAIII�VVUI•4S• ' AUTNSya /.J en r � PORATION ISM ACORD 25-5(7K7) GAEDDERT INSURANCE AGENCY 1401 Saulsbury #107 Denver,CO 80214 Phone (303) 233-1908 Fax (303) 233-7209 e-mail Gaeddertlns®hotmail.com Date: 11/2/05 To: Colorado Family Services Re: insurance Dear Ron, Enclosed is a binder for the coverage effective 10/29/05 to 10/29/06 until the policy comes. The coverages in the policy are the same as we had last year: S 1,000,000 Per Occurrence/2,000,000 Aggregate Policy Year—General Liability Included—Products Liability S 1,000,000—Personal Injury Liability—this is different from the General Liability and is automatically included for false advertising, slander,wrongful eviction,false arrest $50,000—Fire Legal Damage—in case of fire doing damage to other property S 5,000—Medical S 1,000,000—Professional Liability S 300,000—Sexual/Physical Abuse S 4,742.23 —Total Annual Premium S 1,648.48—Down Payment—invoice enclosed S 540.62—6 monthly installments Western World is again willing to write this whereas some of the other companies have pulled out of the market — for this type of risk. As soon as the policy comes,we will forward that to you. Thank you for this opportunity to be of service. Should you have any questions,feel free to contact me. Sincerely, Mennb Gaeddert MG/pg enc dt XVI ASSURANCE STATEMENT ASSURANCE STATEMENT This is an assurance that all of the information contained in this bid is to the best of my belief true and contains no purposeful omissions. trng. Zenr Ron Fritsche, MA, Executive Director May 22 06 12: 58p Linn Davis 3038353181 p. 1 ALPINE VISITING CENTER fax To: Gloria Romansik Company or Agency: Weld County Dept. of Social Services Date: May 22, 2006 Fax Number: 970-346-7698 From: Joann Goddard Number of Pages: 2 Subject: RFP Compliance Request Memo:. Sec attached letter This is confidential information for the above named person only. If this person is not available, or if there arc any problems with this transmission, please contact Joann Goddard immediately at 303.935.3199. 1200 South Wadsworth Boulevard,Suite 300•Lakewood,Colorado 80232•Phone: 303.935.3199 Fax: 301935.3181 •Toll free: 888.223.0786•E-mail:kids(&,alpincchristiansetvicc.otx May 22 06 12: 59p L9nn Davis 3039353181 p. 2 dl t ALPINE VISITING CENTER. INC. ' �' .,, �'•TW A divswrn of Alpine(]• ei+rti 1er+keei,Inc. e•_. *.e. May 22,2006 Gloria Romansik Weld County Dept of Social Services P.O. Box A Greeley,CO 80632 RE: RFP 2006-2007 Dear Ms. Romansik: Per your instructions,I am responding to your letter concerning a"Compliance Item"that was not completed. In talking with Andrea Shay,and after her review of our RFP,she said that we had submitted our letters and that they were acceptable. Very truly yours, �/ /RZH ✓i �i W ‘7,45--x-.:,tos------ ... Joann Goddard Ron Fritscbe Visitation Supervisor Executive Director 1200 South Wadsworth Boulevard,Suite 4300• Lakewood.Colorado 80232 Phone:303.935.3199•Fax: 303.935.3181 •Toll hoe: 888.223.0786 ` a DEPARTMENT OF SOCIAL SERVICES P.O. A BOX GREELEY,CO. OX Website:www.co.wdd.co.us s Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 C. COLORADO May 22,2006 Ron Fritsche, Executive Director Alpine Christian Services,Inc., DBA Colorado Family Services 1200 S Wadsworth Blvd.,#300 Lakewood, CO 80232 Re: Bid#06LS03 (RFP 06005)Lifeskills Dear Mr.Fritsche: The purpose of this letter is to outline the results of the Core Bid process for PY 2006-2007 and to request written confirmation from you by May 22, 2006. A. Results of the Bid Process for PY 2006-2007 • The Families, Youth and Children(FYC)Commission recommended approval of your Bid#06LS03 (RFP 06005),Lifeskills, for inclusion on our vendor list. Your bid scored 95 out of 100 points. Compliance Item: You must provide the required letters under the Collaboration Section from Weld County/Greeley Housing Authority,employment/training partners, and other partners as identified in the bidder's assessment of needs.You must identify the process you will utilize to facilitate Medicaid eligible clients receiving mental health services at North Range Behavioral Health. The Weld County Department of Social Services is requesting your written response to the FYC Commission's compliance item. Please respond in writing to Gloria Romansik,Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Monday,May 22, 2006, close of business. You may fax your response to us at 970.346.7698. If you have questions concerning the above,please call Gloria Romansik at 352.1551, extension 6230. Si cerely, J y A. .ego, Direc r cc: Juan Lopez, Chair,FYC Commission Gloria Romansik, Social Services Administrator V`'eld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core)Funds Type of Action Contract Award No. X Initial Award FY06-PAC-6000 Revision (RFP-FYC-06005; 06LS06) Contract Award Period Name and Address of Contractor Beginning 06/01/2006 and Child Advocacy Ending 05/31/2007 Resource&Education (c.a..r.e.)Family Advocate Program 3700 Golden Street Evans, CO 80620 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Assistance Award is based upon your Request for The program's purpose is to strengthen and Proposal(RFP). The RFP specifies the scope of preserve families while protecting children from services and conditions of award. Except where it is (re)abuse or neglect,thereby preventing out-of- in conflict with this NOFAA in which case the home placement or expediting the return to the NOFAA governs, the RFP upon which this award is home from children living in foster care. Each based is an integral part of the action. family has an individual service plan depending Special conditions on the needs of the family and recommendations 1) Reimbursement for the Unit of Services will be based of the caseworker. Approximately 25 family on an hourly rate per child or per family. units anticipated to be served; average capacity 2) The hourly rate will be paid for only direct face to is 8 families per month, 2 hours per week. The face contact with the child and/or family or as average stay in the program is 11 weeks or 20 specified in the unit of cost computation. hours.Bicultural-bilingual services and South 3) Unit of service costs cannot exceed the hourly and County services are available. yearly cost per child and/or family. Cost Per Unit of Service 4) Payment will only be remitted on cases open with, and referrals made by the County Department of Hourly Rate Per Social Services. Treatment Package $ 70.48 5) Requests for payment must be an original form and Court Testimony $ 50.00 submitted to the Weld County Department of Social Enclosures: Services by the end of the 25th calendar day following X Signed RFP: Exhibit A the end of the month of service. The provider must X Supplemental Narrative to RFP: Exhibit B submit requests for payment on forms approved by Recommendation(s) Weld County Department of Social Services. X Conditions of Approval 6) The Contractor will notify the Department of any changes in staff at the time of the change. Approvals: Program Official: ' By By M M.J. Geile, Chair Judy . ego Direct r Board of U eld1Cqut t�oommissioners Weld unty Department of Social Services Date: N 4 �lA Date: �J 1/b(o 02006-/&Z5 INVITATION TO BID OFF SYSTEM BID 001-06 (06005-06011 and 006-00, A, B, & C) DATE: March 1, 2006 BID NO: RFP-FYC-06005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-06005) for:Colorado Family Preservation Act--Life Skills Program Emergency Assistance Program Deadline: March 31, 2006, Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to Social Services, announces that applications will be accepted for approved providers pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Program Act(C.R.S. 26-5.5-101)and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2006, through May 31, 2007, at specific rates for different types of services,the county will authorize approved providers and rates for services only. The Life Skills Program must provide services that focus on teaching life skills, which are designed to improve household management competency, parental competency, family conflict management and effectively access community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date in . (After receipt of order) BID ST BE SIGNED IN INK 6u-)en pyl• 5chee/ty TYPED OR PRINTED SIGNATURE �'oLli/d /`-d a c✓oc & VENDOR /` escue", 4nc! Ed✓ra�4o: Z,c. x 1)124, aL - zet _, (Name) Hand itte()Signature By Authorized Officer or Agent of Vender 376 o G o/d en ..S.7‘• • ADDRESS Evans, Co B'ObA0 TITLE Chair, Roar,' of dnrechrs DATE 3- 9-o4 PHONE# 97o - 3s, -(o 'IS/ X 3OS The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 41 Bid 002-05 (RFP-FYC-06005) Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING EMERGENCY ASSISTANCE PROGRAM 2006/2007 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2006-2007 BID 002-05 (06005) NAME OF AGENCY: Chi/d /¢sil✓acrt 6 /re.re ulcer and el vea 7iren rGpC-. ADDRESS: 3100 6a Eden Jf. 4E 'ens, CO toe •aa PHONE: 910 - J'34 -!0 TS'/ X act CONTACT PERSON: ease Fianee/!a_ TITLE: ,4ssii lac nt a;"eo4r DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency, parental competency,family conflict management,effectively accessing community resources,and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June] 2006 Start dune/, -2004, End Mav 31, 2007 End MI5 .34 a0 0 9 TITLE OF PROJECT: /genic - L3aseaL Pares t Edo ca.77.a .1n 70.*57 hr/5/✓'ait Ctacn sc.h.e/e y S- 4 ?od Name and Signature of Person Pre 'ng Document Date Judy A. Griego,Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. Project Description Target/Eligibility Populations 2s Types of services Provided Measurable Outcomes Service Objectives Workload Standards Proof of Collaboration Evidenced-based Outcomes Staff Qualifications Unit of Service Rate Computation Billing Process Program Capacity per Month Certificate of Insurance Assurance Statement Page 29 of 41 Bid 001-06(RFP-FYC-06010) Attached A Date of Meeting(s)with Social Services Division Supervisor / Comments by SSD Supervisor vL� h ke- -, Li A I ICY LiejAc (j 1/ ' um and Signature of SSD Supervisor Date Pam:. Z1 nfd') Bid 002-05 (RFP-FYC-06005) Attached A Program Category Life Skills Program Bid Category Project Title Hone— sued. Trern'Ed✓ca.7404 Vendor Child ✓¢d vet acy /refao cc and Educa.7ioy PROJECT DESCRIPTION Provide a brief one-page description of the project. II. TARGET/ELIGIBILITY POPULATIONS Provide a brief one-page description of the proposed target/eligibility populations. At a minimum your description must address: A. Total number of clients served. B. Total individual clients and the children's ages. C. Total family units. D. Sub-total of individuals who will receive bicultural/bilingual services. E. Sub-total of individuals who will receive services in South Weld County. F. The monthly maximum program capacity. G. The monthly average capacity. H. Average stay in the program (weeks). I. Average hours per week in the program. III. TYPE OF SERVICES TO BE PROVIDED Provide a two-page description of the types of services to be provided. Address if your project will provide the service minimums as follows: A. Mentoring: Address, at a minimum,the following ways the project will: 1. Teach, model, and coach adaptive strategies; 2. Model and influence parenting practices; 3. Teach relational skills; 4. Teach household management, including prioritizing, finances,cleaning, and leisure activities; 5. Actively help to establish community connections and resources; 6. Encourage goal setting and pro-social values. B. Visitation: Address, at a minimum,the following ways the project will: 1. Monitor parent/child interactions for physical and emotional safety; 2. Document clinical observations; 3. Strategize for teaching and modeling parenting skills; 4. Teach relational skills; 5. Encourage goal setting and pro-social values; 6. Plan structured activities in visitation to help achieve the objectives of the treatment plan. Page 31 of 41 Child Advocacy Resource and Education, Inc. Home Based Parent Education Program 1. Project Description Home-Based Parent Education was developed with the primary purpose of strengthening and preserving families while protecting children from(re) abuse or neglect; thereby, preventing out-of-home placement or expediting the return to the home from children living in foster care. Home-Based services are an integral part of an intervention plan for families struggling with issues of abuse or neglect. Families who mistreat their children, although in dire need of services,have trouble remaining in treatment because of their own difficulties in establishing relationships. By providing services in the home, families can be more comfortable which increases their ability to make necessary behavioral changes. When parents are able to learn skills and practice them in the environment they live in, they increase their ability to maintain new skills through the coaching of the parent educator. Home-based services help to decrease the isolation prevalent in child maltreatment. Developing a relationship with the parent educator can increase the family member's ability to transfer that comfort level to other entities such as schools, neighbors, medical personnel and friends. Finally, because of the parent educator's frequent visits to the home, they are in a position to become aware of any increased instances of further abuse or neglect. Each family that meets the Family Preservation criteria that is referred into the program would be provided an average of 20 hours of Parenting and Life Skills Training which would enhance and strengthen the parents' ability to create and maintain stable and nurturing home environments. Services are designed to promote healthy child development, assist children and families to resolve crisis, connect with appropriate and necessary services, and remain safely together in their homes, avoiding unnecessary out-of-home placement of children and helping children already in out-of-home care to be returned to and maintained with their families. Home-Based Parent Education is also offered to families that are in need of supervised visitation.The purpose of the supervised visit is twofold: 1)to allow children to preserve relationships with people who are important to them, and 2)parent skills training as part of a treatment plan. During visits, the parent educator will teach childcare and demonstrate ways of setting and enforcing limits. During the supervised visit, parents have an opportunity to test and improve the skills they may be learning either with the parent educator or in other settings such as parenting classes or counseling sessions. The visits can occur either at the family home or at another agreed upon location. c.a.r.e. is prepared to make appropriate arrangements as needed to provide supervised visits at other locations in Weld County,particularly the South Weld County area. (The Home- Based supervised visits are not the same as the supervised visits at our careHouse facility in Evans.) Child Advocacy Resource and Education, Inc. Home Based Parent Education 3/29/2006 This Home-Based Parent Education Program, formally known as the "Parent Advocate Program"has been successfully working with Weld County families for the past 18 years. We bring a wealth of professional and community experience to the families. Many families stay connected with the c.a.r.e. agency, accessing other services to help strengthen their family, such as parenting classes, children's groups and support groups. 2. Target/Eligibility Population A. Total number of clients to be served: This depends on the amount of referrals into the program; however, as stated below, the program has the capacity to serve approximately 25 families per year. B. Total individual clients and the children's ages: As stated above, there is a total capacity of 25 families; this includes parents,plus children aged birth through teens. Families eligible for this program can vary in age from pregnant/parenting teens through grandparents or other specific caregivers. C. Total family units: 25 total family units per year D. Sub-total of individuals who will receive bicultural/bilingual services: 8 families per year. This is based on the total of 4 families we served in 2005. We are able to provide this program for bicultural bilingual families. D. Sub-total of individuals who will receive services in South Weld County: 5 families per year. In 2005, we worked with 1 family in South County. We are able to provide this program for other families in South County. The amount of families is driven strictly through referrals received. F. The monthly maximum capacity: 10 families G. The monthly average capacity: 8 families H. Average stay in the program: 11 weeks I. Average hours per week in the program: 2 hours per week. The figures above are approximate. Each family in the program has an individual service plan depending on the needs of the family and recommendations of the caseworker. Therefore, not every family utilizes the program for a uniform amount of hours. The program has the capacity to expand as needed. Child Advocacy Resource and Education, Inc. 2 Home Based Parent Education 3/30/06 3. Type of Services To Be Provided Each of the following services could be provided to any family enrolled in the program; however all families do not need all services. Services provided would be determined by the c.a.r.e. Program Coordinator, c.a.r.e. Parent educator and DSS caseworker. Mentoring 1. Teach,model and coach adaptive strategies Home-Based parenting and life skills education by a trained parent educator including role modeling, teaching and coaching of appropriate interactions with the family. The parent educator staff will utilize a variety of teaching modalities to achieve the goal of a healthier functioning family, the core of which is The Nurturing Program. Topics include stress and anger management, behavior management for children and other pertinent topics taught through written materials, videos and homework; role modeling and practicing of new skills in the family environment. Program Goals • Increase ability of parents to be in charge of their family's safety and well being. • Increase ability to provide structure which can be modified as needs arise. • Increase ability to deal with stress in an appropriate manner with less maladaptive coping skills • Increase ability to recognize developmental needs of children 2. Model and influence parenting practices Provide home-based parent education utilizing ongoing education, support and encouragement. This is accomplished while directly intervening with the family to change maladaptive parenting styles and replace them with a more appropriate interaction. 3. Teach relational skills The parent educator will model and teach a nurturing parent role with a focus on parent/child self esteem. The goal is to increase positive family relationships. Relationship skills as they pertain to community are also worked on as families access needed resources. 4. Teach Household Management including prioritizing, finances, cleaning, and leisure activities. Intensive home-based training in household management, especially as it pertains to safe and nurturing child rearing. When it is identified that the family needs to increase their skills in this area,the parent educator will problem solve and coach the family in keeping a home environment Child Advocacy Resource and Education, Inc. 3 Home Based Parent Education 3/30/06 adequate to the safety of family members. The parent educator will also work with the family on prioritizing other elements of family life especially as they pertain to leisure and family budgeting. 5. Actively help to establish community connections and resources Provide information, training and role modeling in accessing community resources, as well as follow through in using resources. The parent educator would accompany the family on appointments to community resources, schools, medical offices and other locations when necessary and appropriate. 6. Encourage goal-setting and pro-social values The parent educator will educate the family about setting short and long term goals and a plan to attain them. They will work toward goals that would be within a socially acceptable value system and examine barriers to achieving healthy goals. The supervised visitation service provided through this program includes all of the above activities when appropriate to the goals for the family. The parent educator will meet with the family separately from the supervised visit time to debrief, address concerns and work on issues that will aid them during future visit times. This will include parental support and guidance, help with the use of community resources and ongoing communication and feedback about parenting progress and goals. Quantitative Measures Each service can be offered to each family enrolled in the program, depending on need. Therefore, there is a potential for up to 25 families per year. These figures are estimates, based on the previous year. The program can be expanded when needed, depending on the number of referrals. The program employs hourly personnel to work with families and the staff can be expanded when the need arises. The home-based parent education program is the only home-based program of it's' kind in Weld County, working with this population of families that are at risk of children's placement. We do not provide mental health services, substance abuse treatment or other professional services that are funded by another source. 4. Measurable Outcomes All families in the program will be evaluated using the following measures. In some instances, availability and ability of the clients might affect the program's success in obtaining outcomes. The average number of families available for measurement of outcomes is 25. Child Advocacy Resource and Education, Inc. 4 Home Based Parent Education 3/30/06 A. Improvement of household management competency as measured by pre and posttest instruments. 90% of families will increase their ability to provide a safe home environment. This will be measured by staff report and observation. A. Improvement of Parental Competency as measured by pre and post assessment instruments. This will be measured by parent educator report and observation, and pre and posttest scores on the Nurturing Quiz and The Adult Adolescent Parenting Inventory(AAPI). 90% of families will increase their parental competency scores as reflected in the following: - Increase their ability to understand and implement non-physical methods of child discipline. - Increase their ability to understand the stages of development of their children and appropriate ways to manage their children's behavior at each stage. - Increase their empathic awareness of their child's needs - Decrease parent/child role reversal - Increase their stress management and anger management skills - Increase their ability to implement a"problem solving"model - Increase the communication and conflict resolution among family members C. Parents can independently work with other sources in the community and within the local,state, and federal governments. This will be measured by parent educator report and observation of the family's progress toward goals. 90% of families will increase their ability to access resources in the community when needed D. Families receiving Life Skills services will remain intact six months after discharge of the services. 85% of parents will remain intact six months after discharge of the services. Parents will sign consent to allow c.a.r.e. to do a follow-up contact with WCDSS six months after completion of the program. Child Advocacy Resource and Education, Inc. 5 Home Based Parent Education 3/30/06 E. Families/Participants who complete the Life Skills Services will have improved competency level or reduced risk on standardized assessment, such as the Risk Assessment Tool. This will also be measured ongoing by parent educator report and observation. An instrument will be researched. 5. Service Objectives Mentoring A. Improve Household Management Competency: Intensive home-based household management techniques taught by parent educators to improve the capacity of parents to provide a safe, nurturing environment. This will include but not be limited to cleaning, budgeting, purchasing, safety, and maintenance. This will be measured through parent educator report and observation. B. Improve Parental Competency: The program will provide home-based parent education including coaching, instructing, problem-solving, role modeling, and supervision that will help improve the parent's ability to provide sound relationships within the family. This will include but not be limited to nutrition, hygiene, discipline and protection. This will be measured by advocate record and observation; as well as pre and post scores on the Nurturing Quiz which tests knowledge of parenting, and the AAPI which documents changes for families. C. Improve goal-setting and pro-social values The parent educator will set monthly goals with the family. These goals will fall within our socially acceptable value system. For both Mentoring and Visitation Services: A. Improve Ability to Access Resources: Parent educator will provide information, training, and follow-through to families to enable them to effectively learn to access appropriate community resources, including those on the local, state, and federal level. Outcomes will be measured by advocate record and observation. B. Address specific referral issue(s)-services shall be solution focused and addresses issues specified by the Department of Social Services. The parent educator will review goals with the client(s)as set by the caseworker and work with the client to prioritize and/or rank issues and goals Child Advocacy Resource and Education, Inc. 6 Home Based Parent Education 3/30/06 to work on. It is important to keep the family forward focused on the solution to the problems rather than on a focus or rehashing of the problems. Looking at exceptions,times when the "problem" is not occurring, what the family interactions will look like, what will they be doing when things are "better"all can lead to hope and increased confidence as a parent. C. To aid in the improvement of the responsiveness and effectiveness of Child Welfare as described in the Performance Improvement Plan(PIP), the Home Based parent Education Program will: - Increase safety of children through the life skills objectives of the program which stress family safety in the home. - Increased well being of child with weekly visits from the parent educator who will address any health concerns not being met. - Increase of family connections for children by keeping children safely in the home while working with a parent educator and other pertinent professionals. - Continued efforts on the part of the c.a.r.e. staff to increase the quality of the parent education in terms of meeting the case goals. - Continued effort on the part of the c.a.r.e. staff to be available at any case management meetings/staffings. 6. Workload Standards A. Number of hours per day,week, or month. Up to 20 hours for each family unit for length of stay in the program. This number changes depending upon DSS request, contracted hours with the family and any periodic changes due to the progress and needs of the family. B. Number of individuals providing services: • 8 (eight)part-time hourly Parent Educators • 1 (one) 25 hr. per week Program Coordinator • 1(one)2 hr. per week Support Staff • I (one)2 hr. per week Administrative Support C. Maximum caseload per worker: Each part-time Parent Educator could work with from 1-4 families, depending upon skill level, amount of contracted hours per family, and personal work preference. Due to our use of hourly workers,they do not carry a specific caseload. D. Modality of treatment: Home-based instruction and/or supervision, coaching,role modeling, practicing, and support. Child Advocacy Resource and Education, Inc. 7 Home Based Parent Education 3/30/06 E. Total number of hours per day/week/month: From 1-25 hours per month, depending upon needs of the family. On the average, each family works directly with a parent educator for up to 8 hours per month in the program. F. Total number of individuals providing this service: • 8 (eight)part-time hourly Parent Educators • 1 (one)25 hr. per week Program Coordinator • 1(one)2 hr. per week Support Staff • I (one)2 hr. per week Administrative Support G. The maximum caseload per supervisor: 3 families per month. H. Insurance: Child Advocacy Resource and Education, Inc. carries a commercial general liability policy with Alliance for Non-Profits for Insurance: Risk Retention Group. 7. Proof of Collaboration A. Housing Referral Contact: Thomas Teixeira, Executive Director, Greeley Weld Housing Authority. Please see enclosed letter. B. Job Services Referral Contact: We have connected with Ted Long from Employment Services of Weld County. While the Home-Based Parent Education Program does address and assist parents in meeting goals of employment when necessary,we felt that the extent of collaboration required by Employment Services was larger than what the program design was intended to do; i.e. cross training of staff and follow up. Our involvement is more in terms of consultation and encouragement. We would certainly consider this again in the future. I have included a copy of the Employment Services Letter with their requirements for further clarification. C. c.a.r.e.'s Home Based Parent Education Program is aware of the important need to collaborate with other agency partners, including businesses and the faith community to help the clients meet their goals. These partners could include but are not limited to mental health professionals, schools, churches, other agencies. We will ensure collaboration includes appropriate releases of information provided to the family to sign with an explanation and agreement for the sharing of appropriate information. C.a.r.e. staff will be in attendance at any case management meeting including Placement Review Team when invited. Child Advocacy Resource and Education, Inc. 8 Home Based Parent Education 3/30/06 D. Routine Collaborative communications include staff supervision on a regular basis within the program. Parent educators send monthly reports to the caseworker as well as a follow up phone call. If there are any concerning incidents or changes,they are relayed to the caseworker immediately. We also will take advantage of any case management meetings that are held or called by any of the professionals working with the family, including c.a.r.e. E. Step/down Program is planned while working with family to ensure successful transitions. Recommendations are made to other community agencies or programs, including those offered at c.a.r.e. to help the family in their transition when possible. F. Medicaid-not applicable. We do not have any Medicaid services offered at c.a.r.e. in this program. 8. Evidence—Based Outcomes A. Bibliographic information on the research base: The Home-Based Parent Education Program utilizes The Nurturing Parenting Program published by Family Developmental Resources, Inc. It is one of approximately 23 programs nationwide that are recognized by the National Registry of Effective Programs and Practices(NREPP)and by the Substance Abuse and Mental Health Services Administration(SAMSHA). The Program is also recognized by the Child Welfare League of America,(CWLA) the Office of Juvenile Justice and Delinquency Prevention(OJJDP) and the Center for Substance Abuse Prevention(CSAP). The program has been designed and field tested for families at risk of abuse and neglect, families identified by social services as abusive or neglectful, and families in recovery for substance abuse among others. In this program we are utilizing the home based program, a family centered program to help parents care for themselves and each other and to replace old unwanted abusive interactions with newer more nurturing ones. Due to the variety of treatment plans among families referred to the program and their presenting problems, we are not able to offer the program in its entirety or intended schedule. We are also adding additional information and lessons as needed from other materials when necessary. Therefore, we have adapted the Nurturing Quiz, a pre and post test of parenting knowledge to better reflect the program content. B. Fictional sample of an assessment- See enclosed C. Fictional Sample of a request to renew services for client- See enclosed D. Fictional Sample of a monthly report- See enclosed Child Advocacy Resource and Education, Inc. 9 Home Based Parent Education 3/30/06 9. Staff Qualifications A. Yes,the staff that is providing direct services will have the minimum qualifications in education and experience. The majority of the staff has bachelor's degrees in related areas. The 8 Parent Educators have the following educational backgrounds: two staff member have master's degrees, eight have bachelor's degrees and two have high school degrees. They all meet the minimum qualifications of a Case Services Aide II, which includes graduation from High School or GED equivalent and six months full-time public contact experience. In addition, each advocate has had experience with parenting and/or working with children and families in environments such as a day care or preschool. The Coordinator of the Home Based Parent Education Program holds a Bachelor's Degree in General Studies with an emphasis in Early Childhood Education. She has 28 years of experience in the human services field as both a teacher and supervisor. The part-time Support Staff person has a Bachelor's degree and appropriate experience. The Executive Director has a Master's in Agency Counseling with an emphasis in Marriage and Family Therapy. She has seven years experience as a Home-Based Parent Educator and four years experience as a Program Coordinator. B. Total number of staff available for the project: 8-10 C. Will your staff have received mandated new caseworker training? The staff has not had this training available to them in the past. We would Make this mandatory if made available to our staff D. Will your staff have knowledge in risk assessment? Our staff has limited training in this area but will avail themselves of any specific pertinent training specified by the Department of Social Services. 10. Unit of Service Rate Computation Please see enclosed budget. 11. Billing Process A. Billing Process: Hourly staff compile their paperwork which includes client signature sheets throughout the month which is then handed in to the Program Coordinator at the end of the month. The Program Coordinator then checks each person's paperwork for accuracy, accurate signatures, etc. She Child Advocacy Resource and Education, Inc. 10 Home Based Parent Education 3/30/06 fills out the compiled monthly billing form which is then submitted to the Department with original paperwork and reports by the approved date. B. Fictional demonstration of billing: Please see enclosed. 12. Lowest Qualified Bid To support this program we would need a minimum average capacity of 2 families or 25 hours per month. Our maximum capacity can range much higher as we employ hourly parent educators and can increase hours or add new staff as needed. Child Advocacy Resource and Education, Inc. 11 Home Based Parent Education 3/30/06 LGREELEY/ WELD ..,_ HOUSING AUTHORITIES tt P.O. Box 130 Greeley, Colorado 80632-0130 (970) 353-7437 (970) 353-7463 Fax March 28, 2006 (800) 659-2656 TTY Relay Gwen Schooley, Director Child Advocacy Resource and Education, Inc 3700 Golden Street Evans, CO 80620 Dear Ms. Schooley: As a Housing Authority we would be glad to accept any appropriate referrals for clients needing our services from Child Advocacy Resource and Education's Home Based Parent Education program. If you are awarded a contract to work with Weld County clients we will be agreeable to enter into a Memorandum of Understanding concerning the services provided by each agency. If you have any questions please contact me at(970) 353-7437 ext 103 Sincerely, Thomas Teixeira Executive Director Co-op Itr 06-06 Housing Authority of the City of Greeley • Weld County Housing Authority A 903 6th Street • Greeley, Colorado „oRT.,,: DEPARTMENT OF HUMAN SERVICES EMPLOYMENT SERVICES OF WELD COUNTY 1551 NORTH 17TH AVENUE PO BOX I035 8 05 GREELE (970)353-3800 FAX(970)356-3975 COLORADO March 20, 2006 To whom it may concern: This letter is being submitted to all agencies and providers requesting letters of collaboration from Employment Services of Weld County concerning the CORE services RFP from Weld County Department of Social Services. Prior to issuing any letters of collaboration, Employment Services of Weld County(ESWC) is requesting that bidders submit a letter to Linda Perez,Director,which addresses the bidders"intent and the parameters under which they will collaborate with ESWC to address the employment and training needs for the specific population group they are proposing to serve. In the letter submitted to ESWC,bidders' should outline their current process or services under CORE service funds and their intent to address the following processes for collaboration with ESWC: • Case management • A referral process • A follow-up process • Cross training of staff • Other collaborative areas • Development of a Memorandum of Understanding(MOU)concerning collaborative efforts by February 1, 2007. Letters should be addressed and sent to: Employment Services of Weld County PO Box 1805 Attn; Linda L Perez Greeley, CO 80632 CHILD ADVOCACY RESOURCE AND EDUCATIONS, INC. HOME BASED PARENT EDUCATION PROGRAM Home Visit Assessment Name mi{l o Date 3/7- Y a Address I z_3 p 54 . C-Y "-l'd , Ca I Phone g b - a to Caseworker K°S ' ti ' Phone 3" In / d o Reason For Referral: s_A_A_ Os C orrorl Family Backeround: CJ SS Family Members: Name Al t o- TJ 6 64- Birthdate //1/512- Name fa,s M T6'l 6 o Birthdate (-f It 'g9 Name Birthdate Name Birthdate Name Birthdate Name Birthdate Physical.Environment: (Neighborhoods, Cleanliness, Pets, Toys, Living Space) a .G I G�1 °'t'`^-` FAMILY ADVOCATE PROGRAM HOME VISIT ASSESSMENT What is your understanding of why Social Services is involved and why c.a.r.e. is now meeting with you? rt AJk t cy', f„, 1-f- v- I e ri -rte-� . How long have you lived here? Q `d r-t. Describe yourself as a parent. rrtt I n- a y rni, IC-;t1_ e What is your child's schedule like? e � S C� o � '‘13 d � (-�{ t. k ckort 6ws ?:Ys P -"-e- b> 3:c/s. S^tick cl..4, ts • How do you have fun with your child? T.Y. i ,.- o U �s u l t-&c �r am__ How do you discipline your child? "+" V Will you raise your child the same way as your parent raised you?-)L° 5,0 k " e. i mss, Where do you take your child for medical care? ilera r s Who is the doctor? Are-you on Medicaid? O-0,fi o,t- is e J�S CN,a.s Is the father of your child involved?ham � e- ( �t C9 - d 0-bi. What kinds of things does your family do together? �V. n-o u, ts , + 0 41-s-- What would Iyou like to change about your family if anything?,f w moo- I"`—' f- pL4 � 0-r-;-< h-1 �c _ w [ILL 5p.,r ovt . Who are the supportive people in your life? e S Do ou(work, go to school? What grade are you in? 1) 1.O r " ' s What do you do for income? (ki crt << . , 0 A � s Do you have transportation? -- Are there any other problems in the family other than what we have talked about? Y -a( o`4 Are you working with other programs?l•--O What would you like extra help with? (k-E k ( , � 6 , l l s -yk R-cat- C o {'a.t k.. In i o c What are the best days and time of day to meet with a Parent Educator? r 1+ 1 l-•^^T" s c42+t- 3:3 0 REMARKS: F 001s : s.6rc55 n' P rnikfi -E pro igA Program Goals: Consent to Exchange Information I hereby authorize Child Advocacy Resource and Education, Inc(care)to exchange information regarding progress, goals and concerns in the areas of parenting and life skills education while enrolled in the Home Based Parenting Education Program. Information will be shared with the following agencies/persons: DSS / ROL < < /IA eLA6 - 04,604- ,6 3/246! Client Signature Date Client Signature Date Witness Date C. a, r, e. • (Chad aer«.e,, r.. e. and education, .J 3700 Golden Street Evans,Colorado 80620 (970)505-2735 FAX (970)506-2726 cam_ � `tom Mlnio.v : To-strengthen-and prese.vo(amililybvWeld.County whAGprotrcttng, „, m, e,w , negiect Io I ° -y,' 6 °4 , have read, understand and agree to the following conditions: I. I will schedule and keep appointments with the Parent Educator provided to me by Child Advocacy Resource and Education(c.a.r.e.). 2. I will make myself available to the Parent Educator for the maximum hours per week required by the caseworker. I understand the Parent Educator will make every effort to work around my other commitments. 3. Should I need to cancel or reschedule I will make every effort to let the Parent Educator know prior to the time of the scheduled appointment. 4. If I miss appointments without contacting the Parent Educator or the Parent Educator supervisor,the caseworker will be notified. 5. The Parent Educator visiting my home or supervising visits is there to assist and support me with my parenting skills and responsibilities,and to support my children and family.This may include spending time with just the children and time with just the parents. The Parent Educator is not to be used as a babysitter. 6. There will not be other individuals or guests present in my home during the time the Parent Educator is scheduled to work with me and my family. 7. I may be given assignments to complete and specific goals will be developed to measure improvement in my parenting knowledge and abilities. 8. I give permission for information regarding myself and my family to be exchanged between the Parent Educator, Social Services and any other agencies involved. 9. I will refrain from smoking while the Parent Advocate is in my home. If need be,cigarette breaks will be arranged. 10. I will turn off the television and radio or stereo while visiting with the Parent Educator II. I will contact the Parent Educator supervisor with any problems,concerns or questions regarding the program that I have been unable to resolve with the Parent Educator first.Date 5/1-(i°L Parent Signature nA ot...ut 3 a L P o4- Parent Signature Parent Educator Parent Educator Supervisor 26 r 0-6r �s ca+rllouw-Parenting-Progrwny.Childre. and YoutkProgranw da femouc7,-Family Advocate,Prug+Yun' -9 j • 0 0= .J a • f- -- { S ° Q v� � � L Y . 3 { 0 L 0 d 3�. tr-Fi - � --F 3 • J . a gi i _i , h a tbti �' �' V / ro h _ "'� d 1 _ C � Y d S w { h) ro a v -}ZZ, 3 ` 1--• �11 h -O ro _C w K b �� d e h N co E (� 7 y ' 11._.-1-11d co 4. • _ • • O E. E i 4 q z I': • V O N 6 M h d illi U fr)Q) i • h � �( 'jam 1 C N _ a . a f6 . . Z m ../ c ..41 -1 i) Itl\C-Hd : t o z -I a `-i .d --4-) a • LU —6 O .4 J J 1 J/ .I v ; dro y dh 4 s Q O w S U 7 � h c 1. n cj c J w in C\I C co ic E a �"� "' h f 6 h E h o v L7 i L L .11 \ O o ` �, \ O f0 O - O O E ns co M M M M Urn U Z Z O M V2 � C . CA M M PROVIDER REQUEST FOR RENEWAL CORE PROGRAM YEAR 2005-2006 Referral# C4 71/ HH# /a sea Case ID e` /7C Family Name: .Je'f J Pelt/5 Provider Name Chill /WV ecac�C ,6 scsat-cc 4 - ..6 ere/Veal-v.4 -7 jypt - La Jest ?a#Crc 74 fddms.{ra4 Contact Person: Arc ,t ,.s c_e,!!c Renewal Requested By: 6a on c End Date Requested: 'S-46 _d 6 Hours Requested: / hear/el Wecot Reason: .Jell A n 4"4 / 4 ea 4l6J 1C 74 4i Aciaj in ` sm'c 4/ ✓eizitc Ltrc rze, Ja6 Co 4er7tira.w fs • Provider Comments: .f C/ic v I` see,x r.c .r Agee 7<< Provider Signature: //' Date: �l a--/0 - 0 4 Approved: it V 3 c / ( k \/ !\. � 2 . \ CO ) 0 r- LI 8 Ch / ( E-. ) / / § % ) } ] { k > 2 C � ) !® d § !) \/ eii ` ® | § ; ■ % ) � \ a \k ; ` ) �\\ ) , � i ) k | f: / [ $ ) 0 I / k 7 ; 7 � G &« 2 \ \ k ® � � i � ., / A \ 7 7 , 024 ] - \ ! / , f * < « 7 * \ 0 () _ § \2w ! i Q § } ± » \ \ L2 % % ) � \ : , - . ! / & % b “ § 0 / ] \ rz < a � , a $ 2 � I , C / �ki\ o q % . ) \ k = � - ! 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El J § j22 11i w cu■ a z § | t a. / \ / 5aaI- > ).c / re� k / k CI ) ■ « ■ — \ 88 § 2§ w0 < k ci 49�co \} ci� / ci� } i � j ) }§}j}j � a a _ 49 69 ® # ci K 2 - a. $ [ . to « § 2 a 0 00 dad SI ;2 ca m # a % a@@aaa@@@aaea@ 8 8 8 e § § ! 0 na 8 4'"a4' "" " --- R _ go go \ � i 15 \ csi, I.47; ® VI ix ! 0 co 0a ) ci k § E 00 - - § 5 a. e o � . , @0000000000 .0000000 e0 � � $ ) 8 8 $ Ill (44 Of _ ®-----®--® ®-®® _ _ co § ) � { & ,NCO , > e § Lik k ) § Ct 00 > !/ � o o §) 222222222222222222 2 40 888 0 ) •§ §§% 8 8 0 a22 12 & 4.4 t f 6 I- . § 0 §te ca § k O w x k 2 CI Ca § $ 0 § | 2 § k ■ ) 0 0 < o I © § 7 � 2 ] / ] | 0 00 § - 0 < 0 ! ir - < < < . • ) § § § o�a3 k § § < m 0 O — • ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 03/13/2006 PRODUCER 303-894-0298 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION NONPROFIT RESOURCES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 455 SHERMAN STREET HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. SUITE 207 DENVER, CO 80203 , INSURERS AFFORDING COVERAGE NAIC Ii INSURED ' INSURER A: ALLIANCE OF NONPROFITS INSURANCE I __ _ CHILD ADVOCACY RESOURCE AND EDUCATION INSURER B: NORTH AMERICAN ELITE INSURANCE I 3700 GOLDEN STREET II INSURER C: EVANS , CO 80620 INSURER0: I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR V DD'L I POLICY EFFECTIVE POLICY EXPIRATION ITR INRRD TYPE OF INSURANCE I POLICY NUMBER DATFIMM/DDM'I DATFIMM/DD/YY1 LIMITS GENERAL LIABILITY 7/23/2005 ' EACH OCCURRENCE I $ 1,000,000 A ' X I COMMERCIAL GENERAL LIABILITY j 11741 7/23/2006 LEACH $ _ 100,000 CLAIMS MADE j X OCCUR I MEDEXP(Any one person) $ 10,000 —�, _ li , fir PERSONAL&ADV INJURY $ 1,000,000 I I__ _ ' ' GENERAL AGGREGATE • $ 3,000,000 GEML AGGREGATE POLIMIT APPLIES PER: PRODUCTS,COMPIOP AGG $ 3 000,000 JF POLICY CT I LOC , • AUTOMOBILE • . •I ALIABILITY COMBINED SINGLE LIMIT A ANY AUTO 11741 7/23/05 7/23/06 Eaaaroent) $ 1,000,000 ALL OWNED AUTOS , BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIRED AUTOS ----RV BODILY X NON,OWNED AUTOS (Per accident) I $ I PROPERTY DAMAGE (Per accident) I GARAGE LIABILITY I AUTO ONLY'EA ACCIDENT I $ ANY AUTO --- -- OTHER THAN EA ACC i$ AUTO ONLY: qGG b EXCESS/UMBRELLA LIABILITY i EACH OCCURRENCE j $ OCCUR CLAIMS MADE j I AGGREGATE I$ IS I DEDUCTIBLE E RETENTION $ $ WORKERS COMPENSATION AND • I I TORY LIMITS I IDER I EMPLOYERS'LIABILITYIi --_--__ ANY PROPRIETOR/PARTNER/EXECUTIVE , EL.EACH ACCIDENT I ! OFFICER/MEMBER EXCLUDED? E.L.DISEASE�EA EMPLOYEE' $ IR es,describe uneer ----E,E SPECIAL PROVISIONS below I E.L.DISEASE'POLICY LIMIT $ OTHER • B I EMPLOYEE DISHONESTY CWB0001168-01-11741 07/23/2005 7/23/2006 I LIMIT$50,000 I FORGERY&ALTERATION CWB0001168-01-11741 07/23/2005 7/23/2006 LIMIT$ 2,500 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS EVIDENCE OF INSURANCE CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN UNITED WAY OF WELD COUNTY NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL PO BOX 1944 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR GREELEY CO 80632 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE _Jml/ 1 i WILLACORD 25(2001/08) ACORD CORPORATION 1988 EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP 05/22/2006 14:17 9705062726 CARE PAGE 01 i c • a , r ,eo - VIA 0 • • Child advocacy r ..o..c. and e.,K.n.n. M<. 3700 Golden Street Evans.Coksado 80620 wwww.careweld.oiq 970 356-6751 FAX: 970-S06-'2/26 To Strengthen and preserve tan Mies while protecting children from abused pnd neglect. [ FAx ..I�� y� 1 Tomsk Fronr Fax. 3 t - 14f1 Pages: Ph°ne: 990-3s6- n7xdos- , vale: 4--.aa-og, _..... c C_omru ents: ---� I ' 05/22/2006 14:17 9705062726 CARE PAGE 02 c • a • r • e y)of lir (Child ad,ocac,, r..ource and edttcettory ,�, .44..4 IF:'rn.at>.'.f.. , kr Pc ..Y:rmy 0 I. May n 2006 41 k ,. A .J' }s 0 I jf, x j l Mrs.Gloria Romattsyk :. T Weld County Department of Social Services P.O.Box A Greeley,CO 80632 `' r !': Dear Mrs.Romansik, isiori : Child Advocacy Resource and Education,Inc.(c.a.r.e.)is accepts the results J P of the RPP Bid Process for 2006-2007 with further information about ;., .. specified areas. 1.Bid#O6LSO6 POP 06005)Lifeskrys,Parent Advocate w. . t Condition#1: t �, li c.a.r.e.will set up an appointment with Heather Walker,Program Area Supervisor to review outcome measurements. We will supply DSS with a r list of the current case manages(parent educators)and their level of i,; clinician ed ucation . # 2.Bid#O6L5O5(REP 06005) Lifesktlls,Visitation 01 . rf ) r k ,,17 Condition#1: ti f� r r` ` c.a.r.e.will notify the caseworker of the level of services we are providing .: + the DSS client.Ibis is generally determined by the caseworker at the time • d of referral and reviewed with the care.Program Coordinator upon receipt of the referral. i __o-:Ii Compliance Item In both of the above mentioned programs, t i feskills Parent Advocate and 1 s *!t* Lifesktlls Visitation,we would facilitate Medicaid eligible clients receiving f. ' iii; r mental health services at North Range Behavioral Health by 1)finding out 0,l j upon intake if a client is Medicaid eligible,2)finding cwt if they are in need of mental health services that they are not receiving as of yet and 3) - - g } . t i ¢ referring them to the appropriate department at North Range Behavioral p�4g i< ' ' r to H Health be or servived ces. eWe will document Amy noted prin ours on our monthly forms i"1 • $ above mentioned be eoposals neither of the ¢ .. r : programs at our agency would eligible for Medicaid. it ' •' r ". f# = : 05/22/2006 14:17 9705062726 CARE PAGE 03 c.a.r.e.accepts the recommendations outlined by the FYC Commission. As per a phone conversation with Heather Walker on May 22,2006,we will be in touch with Heather Walker and Andrea Shay in the next month to review program outcome measurements and any other pertinent information Thank you for your consideration and approval of these two programs for inclusion on your vendor list.We look forward to meeting the needs of children and families in Weld County during the 2006-2007 year. Sincerely, GwddSehooley,M.A. Executive Director DEPARTMENT OF SOCIAL SERVICES P.O.BOX A GREELEY,CO. 50632 Webslte:www-co.weld.co.us ' Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 wi C. COLORADO May 15, 2006 Gwen Schooley, Director c.a.r.e. 3700 Golden Evans, CO 80620 Re: Bid 06LS06 (RFP 06005) Lifeskills, Parent Advocate Bid 06LS 05 (RFP 06005) Lifeskills, Visitation Dear Ms. Schooley: The purpose of this letter is to outline the results of the Core Bid process for PY 2006-2007 and to request written information and confirmation from you by Monday, May 22, 2006. A. Results of the Bid Process for PY 2006-2007 • The Families, Youth and Children(FYC) Commission recommended approval of Bid# 061.506, (RFP 06005) Lifeskills, for inclusion on our vendor list, attaching the following condition. This bid scored 89 points out of 100. Condition: c.a.r.e. will work with Heather Walker, Program Area Supervisor for the Lifeskills program area, to assure that outcome measurements are appropriate. The caseworker will he notified of the case manager's level of clinician education. • The Families, Youth and Children (FYC) Commission recommended approval of Bid# 06LS05, (RFP 06005) Lifeskills, for inclusion on our vendor list, attaching the following condition. This bid scored 77 points out of 100. Condition: c.a.r.e. will notify the caseworker of the level of services they are providing DSS clients. Compliance Item: For both bids, Bid#06LS06, and 06L505, you must identify the process you will utilize to facilitate Medicaid eligible clients receiving mental health services at North Range Behavioral Health. Page 2 c.a.r.e./Results of 2006-2007 Bid Process B. Required Response by FYC Bidders Concerning FYC Commission Conditions: All conditions will be incorporated as part of your Bid and Notification of Financial Assistance Award(NOFAA). If you do not accept the condition(s), you will not be authorized as a vendor unless the FYC Commission and the Weld County Department of Social Services accept your mitigating circumstances. If you do not accept the conditions, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the Bid and Notification of Financial Assistance Award. The Weld County Department of Social Services is requesting your written response to the FYC Commission's conditions and compliance item. Please respond in writing to Gloria Romansik, Weld County Department of Social Services, P.O. Box A, Greeley, CO, 80632, by Monday, May 22, 2006, close of business. You may fax your response to us at 970.346.7698. If you have questions concerning the above, please call Gloria Romansik, 970.352.1551 extension 6230. Sincerely, d A. 'ego, Dir tor cc: Juan Lopez, Chair, FYC Commission Gloria Romansik, Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core)Funds Type of Action Contract Award No. X Initial Award FY06-PAC-006 Revision (RFP-FYC-06005; 06LS05) Contract Award Period Name and Address of Contractor Beginning 06/01/2006 and Child Advocacy Resource&Education Ending 05/31/2007 c.a.r.e. House-Visitation 3700 Golden Street Evans,CO 80620 Computation of Awards Description The issuance of the Notification of Financial Unit of Service Assistance Award is based upon your Request for The program offers supervised visits or Proposal (RFP). The RFP specifies the scope of exchanges, interactional supervised visits, and services and conditions of award. Except where it is mentoring, as noted on the caseworker referral. in conflict with this NOFAA in which case the Each family would be provided 2 hours per NOFAA governs, the RFP upon which this award is week supervised visitation,2 hours per week based is an integral part of the action. interactional visitation. Transportation available at a separate cost. Each of the above program Special conditions areas has the ability to expand as referrals 1) Reimbursement for the Unit of Services will be based fluctuate. Bicultural-bilingual services and on an hourly rate per child or per family. access to South County clients through 2) The hourly rate will be paid for only direct face to transportation to careHouse facility or referral to face contact with the child and/or family or as HBPE program. specified in the unit of cost computation. 3) Unit of service costs cannot exceed the hourly and Cost Per Unit of Service yearly cost per child and/or family. 4) Payment will only be remitted on cases open with, Hourly Rate Per and referrals made by the County Department of Visitation $42.17 Social Services. Treatment Package-Intensive $76.01 5) Requests for payment must be an original form and Transportation $34.33 submitted to the Weld County Department of Social Court Testimony $50.00 Services by the end of the 25th calendar day following Enclosures: the end of the month of service. The provider must X Signed RFP: Exhibit A submit requests for payment on forms approved by X Supplemental Narrative to RFP: Exhibit B Weld County Department of Social Services. Recommendation(s) 6) The Contractor will notify the Department of any changes in staff at the time of the change. X Conditions of Approval Approvals: Program Official: By By . J. ile, Chair Judy . rieg , Direct Board of Weld County Commissioners Weld un epartme t of Social Services Date: JUN 14 2006 Date: o,2Od&-/≤'5 c7(.0LSo -5 INVITATION TO BID OFF SYSTEM BID 001-06 (06005-06011 and 006-00,A,B, & C) DATE: March 1, 2006 BID NO: RFP-FYC-06005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-06005)for:Colorado Family Preservation Act--Life Skills Program Emergency Assistance Program Deadline: March 31, 2006, Friday, 10:00 a.m. The Families, Youth and Children Commission,an advisory commission to Social Services, announces that applications will be accepted for approved providers pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Program Act(C.R.S. 26-5.5-101)and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2006, through May 31, 2007, at specific rates for different types of services, the county will authorize approved providers and rates for services only. The Life Skills Program must provide services that focus on teaching life skills, which are designed to improve household management competency,parental competency, family conflict management and effectively access community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background,Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date M (After receipt of order) BID IN INK Cider) M . 5c-koo /ey TYPED OR PRINTED SIGNATURE CA2414/✓oca[t/ teet too tee__VENDOR a nee Edna rdt tr.< , d�vn tiC% (Name) Handwrttt h� GSignature By Authorized Officer or Agent of Vender • ADDRESS 3?00 Go/len 574. TITLE Chair, r °aryl of uec4ots r£Vars,, CO eteao DATE 3- 41 _p c. PHONE# 970 - 3S -415/ y 305 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 41 Bid 002-05(RFP-FYC-06005) Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING EMERGENCY ASSISTANCE PROGRAM 2006/2007 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2006-2007 BID 002-05(06005) NAME OF AGENCY: Chdet Ate"a /Peso''rre a-tat Ed✓ra,4on,Si�C ADDRESS: S9DO 6o /den Sf. 4 /, ,s, Co 80636 PHONE: 976 - BS6 - 67S/ g 303" CONTACT PERSON: 77m An y Da vss TITLE: ''495/ice C'o o i'd1;ofa le' DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency,parental competency,family conflict management, effectively accessing community resources,and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1,2006 Start --h me e /, -10°4 End May 31.2007 End May 3/,ace 7 44 PSC • TITLE OF PROJECT: .5o per✓tse41/t5rfa.fen anStSa4OKcA drat,es 7(.• Ct/ IQ'r7/ 31(33 Gwen ScA°eky (quvrJ y .3-.79-0 6 Name and Signature of PersonGMrreepanng Document Date Judy A. Griego,Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. Project Description Target/Eligibility Populations Types of services Provided Measurable Outcomes Service Objectives Workload Standards Proof of Collaboration Evidenced-based Outcomes Staff Qualifications Unit of Service Rate Computation Billing Process Program Capacity per Month Certificate of Insurance Assurance Statement Page 29 of 41 Bid 002-05(RFP-FYC-06005) Attached A Program Category Life Skills Program Bid Category Project Title Niupe✓Viied 1/�ritwa�io4 • Vendor Ch.rd Ad✓o Gaza, ,esoorce a-rd Edat-.74,64 PROJECT DESCRIPTION ✓ Provide a brief one-page description of the project. II. TARGET/ELIGIBILITY POPULATIONS Provide a brief one-page description of the proposed target/eligibility populations. At a minimum your description must address: A. Total number of clients served. B. Total individual clients and the children's ages. C. Total family units. D. Sub-total of individuals who will receive bicultural/bilingual services. E. Sub-total of individuals who will receive services in South Weld County. F. The monthly maximum program capacity. G. The monthly average capacity. H. Average stay in the program (weeks). L Average hours per week in the program. III. TYPE OF SERVICES TO BE PROVIDED Provide a two-page description of the types of services to be provided. Address if your project will provide the service minimums as follows: A. Mentoring: Address, at a minimum, the following ways the project will: 1. Teach, model, and coach adaptive strategies; 2. Model and influence parenting practices; 3. Teach relational skills; 4. Teach household management, including prioritizing, finances, cleaning, and leisure activities; 5. Actively help to establish community connections and resources; 6. Encourage goal setting and pro-social values. B. Visitation: Address, at a minimum,the following ways the project will: 1. Monitor parent/child interactions for physical and emotional safety; 2. Document clinical observations; 3. Strategize for teaching and modeling parenting skills; 4. Teach relational skills; 5. Encourage goal setting and pro-social values; 6. Plan structured activities in visitation to help achieve the objectives of the treatment plan. Page 31 of 41 Bid 001-06(RFP-FYC-06010) Attached A Date of Meetings)with Social Services Division Supervisor: 3 — r `; - (Q -- Corm by SSD Supervisor t 1112A-! / I Jar , 3 - Is-- Name and Signature of SSD Supervisor Date Dotto '37 nfd') Child Advocacy Resource and Education, Inc. 3700 Golden Street Evans, CO 80620 Supervised Visitation Programs 1. PROGRAM DESCRIPTION The Supervised Visitation and Exchange Program through c.a.r.e. was developed with the primary purpose of protecting children from (re) abuse and neglect while allowing children to preserve relationships with people who are important to them. Supervised visits reassure children that they have not been abandoned by a parent who for many reasons might not be able to have unsupervised contact with their child(ren). The visit occurs on-site at the careHouse facility. Services are designed to assist children and families in maintaining a relationship during this time of crisis. Depending on the needs of the family and the original referral from the caseworker, two levels of visitation are offered. Transportation is available at a separate cost for both programs when needed. Both programs have the ability to increase the services provided as referrals fluctuate. A. Supervised Visits or exchanges (Low Intensity),under the control of a Visit Supervisor are designed to supervise a visit, both verbally and physically, for appropriate interactions, with only limited intervention as necessary for the safety and supervision of children. Supervised exchanges insure safe transport of a child between parents where there is the propensity for conflict and/or family violence. The supervised time is limited to the actual transfer between parties with the remainder of the parent/child contact occurring unsupervised. In both cases, the visit supervisor will supervise the interactions between family members and provide written documentation. B. Interactional Supervised Visits involves more concentrated assistance-the development and enhancement of parenting skills, a directive and interactive approach facilitated by a parent educator. The educator provides coaching and skills training to parents with the goal of giving them the opportunity to practice new skills, improving positive relationships between parents and children. The Parent Educator will interact with the family during the actual visit as well as have time with family before and after the visit as deemed necessary to work on the related parenting and life skills issues. The parent educator staff will utilize a variety of teaching modalities to achieve the goal of a healthier functioning family, the core of which is The Nurturing Program. Topics include stress and anger management, behavior management for children and other pertinent topics taught through written materials, videos and homework; role modeling and practicing of new skills in the family environment. This program has the capability of video taping the visit when requested by the caseworker or to enhance the parent education effectiveness for the parent. Child Advocacy Resource and Education,Inc. 1 Core Services Visitation-3/27/06 • 2. TARGET/ELIGIBILITY POPULATIONS: A. Total number of clients to be served: Supervised Visit(Low Intensity): 2 families Interactional Visitation: 27 families B. Total individual clients and the children's ages: Supervised Visits: 10 (parents and children aged birth to 16) Interactional Visitation (High Intensity): 40 (parents and children aged birth to 16) C. Total Family units: Supervised Visits (Low Intensity): 2 Interactional Visitation(High Intensity: 27 D. Sub-total of individuals who will receive bicultural/bilingual services: Supervised Visitation(Low Intensity): 2 Interactional Visitation(I-Iigh Intensity): 5 E. Sub-total of individuals who will receive services in South Weld County: 0 Children in the South County area can be transported to the careHouse facility in Evans, or families can be referred to the Home Based Parent Education Program for services in South Weld County. F. The monthly maximum program capacity: Supervised Visits(Low Intensity): 2 Interactional Visitation(High Intensity: 8 G. The monthly average capacity: Supervised Visits (Low Intensity): 2 Interactional Visitation(High Intensity: 5 H. Average stay (weeks) in the program: Supervised Visits (Low Intensity): 2 Interactional Visitation(High Intensity: 9 I. Average hours per week in the program: Supervised Visits (Low Intensity): 2 Interactional Visitation(High Intensity: 2 3. TYPE OF SERVICE TO BE PROVIDED Supervised exchanges insure safe transfer of a child between parents where there is the propensity for conflict and/or family violence. Supervising of exchanges between parties is limited to the exchange time; the remainder of the parent/child contact occurs unsupervised. One parent or caregiver will drop the children off at the careHouse facility Child Advocacy Resource and Education,Inc. 2 Core Services Visitation-3/27/06 and leave. The children will then be in the care of a staff person for 15 minutes. During that time,the children may be occupied in various activities with the staff person, all helping to provide the child with a neutral time to prepare for their time with the other parent or caregiver. Supervised Visitation Visiting parents would attend an initial 1-hr. orientation. At this time, program staff will review and help the parent fill out program paperwork, review program guidelines, and address parental concerns. Children will be brought to visit by caregiver who would leave the premises. Visiting parent would then arrive and visit with children. Upon leaving, the caregiver would return to pick up children. The program at this level can provide family with parenting information and resources as it pertains to their visit. Intervention will be limited to addressing safety concerns during the visit. Interactional Visitation (High Intensity) This program provides parent skills training as part of a treatment plan. A. Visiting parents would attend an initial 1-hr. orientation. At this time, program staff will review and help the parent fill out program paperwork, review program guidelines, address parental concerns and share the plan for parent education which will take place in an interactive manner and may occur before, during, and/or after the visit. Parent education is in the form of knowledge of the developmental needs of the children, nurturing discipline during the visit, appropriate visit activities and acceptable conversation. Supervised visits would be scheduled and occur. Before, during, and/or after the visit, the parent educator will provide parent skills coaching and instruction and demonstrate ways of setting and enforcing limits in a direct manner. Parents will have an opportunity to test and improve the skills they may be learning either with the parent educator or in other settings such as parenting classes or counseling sessions. The parent educator staff will utilize a variety of teaching modalities to achieve the goal of a healthier functioning family, the core of which is The Nurturing Program. Topics include stress and anger management, behavior management for children and other pertinent topics taught through written materials, videos and homework; role modeling and practicing of new skills in the family environment. B. Support meetings would occur as needed with the parent to address ongoing concerns and provide parent education as it pertains to their interactions during the visit. When appropriate, families would be provided community resource information. As families show increase comfort and success during the visits, meetings may occur less frequently. Child Advocacy Resource and Education,Inc. 3 Core Services Visitation-3/27/06 • A. Mentoring: (Pertaining to Interactional Supervised Visits) 1. Teach,model,and coach adaptive strategies; Parent Educator will incorporate role modeling,teaching and coaching of appropriate interactions with the family. The Parent Educator staff will utilize a variety of teaching modalities to achieve the goal of a healthier functioning family. This includes education through written materials, videos, and homework, role modeling and practicing of new skills during future visits. Each family member will: - Increase ability of parents to be in charge of their family's well being. - Increase ability to provide structure which can be modified as needs arise. - Increase ability to deal with stress in an appropriate manner with less maladaptive coping skills - Increase ability to recognize maladaptive coping skills of other family members and how to assist to regain balance 2. Model and influence parenting practices: The Parent Educator will model and teach a nurturing parenting role in a direct manner: -Increase their ability to understand and implement non-physical methods of child discipline. -Increase their ability to understand the stages of development of their children and appropriate ways to manage their children's behavior at each developmental stage. -Increase their empathic awareness of their child's needs. -Decrease parent/child role reversal. 3. Teach relational skills Provide parent education utilizing ongoing education, support, and encouragement. Parents will be educated on ways to: -Increase their stress management and anger management skills. -Increase their ability to implement a"problem solving"model. -Increase the communication and conflict resolution among family members. -Increase their ability to access resources in the community when needed. 4. Teach household management, including prioritizing,finances, cleaning, and leisure activities; If requested by the Caseworker, the Parent Educator will educate in this area as adequately as possible under the circumstances. 5. Actively help to establish community connections and resources: Provide information in accessing community resources as it pertains to the program goals of the client as well as when other family issues if needed. Child Advocacy Resource and Education,Inc. 4 Core Services Visitation-3/27/t36 6. Encourage goal setting and pro-social values: Parent Educator alongside of the parents will establish and achieve goals, which will benefit the family. The parents will be educated on interacting and responding appropriately in a socially acceptable manner. B. Visitation: 1. Monitor parent/child interactions for physical and emotional safety: Parent Educator will supervise visitation between parent and child,help parent maintain appropriate and positive interaction and conversation all the while insuring the emotional and physical safety of the child 2. Document clinical observations: careHouse documentation will consist of observational documentation- appearance of child,noticeable bruises/scratches, activities during visit, general tone of parent/child interaction, and any further comments or concerns related to visit. Documentation will also include progress toward client treatment plan and activities employed by the parent educator to address these goals. 3. Strategize for teaching and modeling parenting skills: Parent education in the form of coaching and modeling will occur during the supervised visits. The Parent Educator will utilize a variety of teaching modalities to achieve the goal of a potentially healthier functioning family. This includes education through written materials, videos, and homework, role modeling and practicing of new skills during supervised visits. There is an opportunity for more education before and after the supervised visit which will address progress as well as concerns in a direct manner in order to aid the family during future visit times. This will include parental support and guidance, along with communication and feedback about parenting progress and goals. The program has the capability to videotape visits when requested by caseworker or deemed helpful to the parent education process. 4. Teach relational skills: Provide parent education utilizing ongoing education, support, and encouragement. Parents will be educated on ways to: -Increase their ability to understand and implement non-physical methods of child discipline. -Increase their ability to understand the stages of development of their children and appropriate ways to manage their children's behavior at each stage. -Increase their empathic awareness of their child's needs. -Decrease parent/child role reversal. -Increase their stress management and anger management skills. -Increase their ability to implement a"problem solving"model. Child Advocacy Resource and Education, Inc. 5 Core Services Visitation-3/27/06 -Increase the communication and conflict resolution among family members. -Increase their ability to access resources in the community when needed. 5. Encourage goal setting and pro-social values: Parent Educator alongside of the parents will establish and achieve goals for the family. The parents will be educated on handling and responding appropriately to situations which may arise. 6. Plan structured activities in visitation to help achieve the objectives of the treatment: The Parent Educator will provide and educate the parent on appropriate age level activities, particularly as they give the parent hands-on examples of that will help them achieve objectives of treatment. The parents will also be encouraged to provide and initiate activities as part of their demonstration of parenting techniques. Quantitative Measures: Services are offered to each family enrolled in the program, depending on need. Therefore, there is a potential for 27 families per year. These figures are based on the previous year. The program can be expanded when needed, depending on the number of referrals. The Supervised Visit and Exchange Program is the only safe exchange program offered in Weld County. There are limited supervised visitation services offered through the Department of Social Services and Lutheran Family Services. c.a.r.e. services are available off-hours and during weekends. c.a.r.e. does not provide mental health, substance abuse or other professional services that are funded by another source. 4. MEASURABLE OUTCOMES Supervised Visitation Low Intensity Model: 90% of the families enrolled in the Supervised Visitation Program will increase their positive contact with family members. This will be documented by program staff from observational methods. The average number of families available for measurement of outcomes is 3. Interactional Visitation High Intensity Model: 90% of the families enrolled in the Interactional Visitation Program will show an improvement in the following areas. All families will be evaluated using the following measures. In some instances, availability and ability of the clients might affect the program's success in obtaining outcomes. The average number of families available for measurement of outcomes is 27. Child Advocacy Resource and Education,Inc. 6 Core Services Visitation-3/27/06 A. Improvement of household management competency as measured by pre and posttest instruments. If requested by the Caseworker, this area will be addressed with the family by the Parent Educator to the best of our ability under the circumstances and measured by program documentation. B. Improvement of parental competency as measured by pre and post assessment instruments. 90%of the families in the program will show an improvement in scores on the pre and post Nurturing Quiz,and Adult Adolescent Parenting Inventory(AAPI). C. Parents can independently work with other sources in the community and within the local,state, and federal governments. 90%of the families in the program will exhibit utilization of applicable community resources, measured by program documentation and client self report. D. Families receiving Life Skills services will remain intact six months after discharge of the services. 90% of the families in the program will remain intact six months after discharge of the program. Parents will sign consent to allow c.a.r.e. to do a follow-up contact with WCDSS six months after completion of the program. E. Families/participants who complete the Life Skills Services will have improved competency level or reduced risk on standardized assessment, such as the Risk Assessment Tool. 90%of the parents in the program will exhibit an improvement of scores on the AAPI post test, measuring parenting and child rearing attitudes. There will also be documentation of improved competency and/or reduced risk through ongoing program documentation. 5. SERVICE OBJECTIVES Mtn : A. Improve Household Management Competency Parents in the program will follow program guidelines for basic cleanliness of program environment when at the careHouse facility. B. Improve Parental Competency The program will provide parent skills training as part of a treatment plan. During visits,the parent educator will interact with the family, demonstrating ways of setting and following through with appropriate behavior management techniques in a directive manner before, during, and/or after the visit. During the supervised visit, parents have an opportunity to test and improve the skills they may be learning either with the parent educator or in other settings such as parenting classes or counseling. Child Advocacy Resource and Education,Inc. 7 Core Services Visitation-3/27/06 D. Improve goal setting and pro-social values. Parent Educator will set monthly goals according to the parent's needs and work with the parent on achieving this goal and demonstrating it during future visits. The Parent Educator will also demonstrate educate, and encourage the parent in regards to pro-social values. Visitation: A. Improve parenting skills, parent/child interactions and relational skills for physical and emotional safety through structured activities in,and documentation of,visitations to achieve the objectives of the treatment plan; The program will provide parent education including coaching, instructing, problem-solving, role modeling, and supervision that will help improve the parent's ability to provide sound relationships within the family in order to achieve their treatment plan. The Parent Educator will monitor and document visitation between parent/child while maintaining appropriate and positive interaction as well as conversation. Structured activities and debriefing will be discussed between the Parent Educator and the parent prior to the visit to insure the physical and emotional safety of the child. B. Improve goal setting and pro-social values. The Parent Educator will set a monthly goal according to the parent's needs, work with the parent on achieving the goal and demonstrating it during future supervised visits. The Parent Educator will demonstrate, educate and encourage the parent in regards to pro-social values For both mentoring and visitation services: A. Improve Ability to Access Resources: Parent Educator will provide information to families as needed regarding community resources, including those on the local, state, and federal level. B. Address specific referral issue(s)-services shall be solution focused and address issues specified by the Department of Social Services. The parent educator will review goals with the client(s) as set by the caseworker and work with the client to prioritize and/or rank issues and goals to work on. It is important to keep the family forward focused on the solution to the problems rather than on a focus or rehashing of the problems. Looking at exceptions,times when the"problem" is not occurring, what the family interactions will look like, what will they be doing when things are"better"all can lead to hope and increased confidence as a parent. C. To aid in the improvement of the responsiveness and effectiveness of Child Welfare as described in the Performance Improvement Plan(PIP),the Supervised Visitation Program will: Child Advocacy Resource and Education,Inc. 8 Core Services Visitation-3/27/06 - Increase safety of children and family members through the process of supervised visitation and the program guidelines that only permit approved family members to visit with the child. - Increase safety of children through the life skills objectives of the program which stress family safety in the home. - Increase of family connections for children in a facility that allows for supervised visits in evenings and on the weekends,thus increasing frequency of visits. - Increase of family connections when children can have extended family members present at supervised visitations engaged in important and culturally relevant family activities like cooking, holidays, birthdays, etc. - Continued efforts on the part of the c.a.r.e. staff to increase the quality of the visitation in terms of meeting the case goals. - Continued effort on the part of the c.a.r.e. staff to be available at any case management meetings/staffings. 6. WORKLOAD STANDARDS Each of the three program areas has the ability to expand as referrals fluctuate. A. Number of hours per day,week,or month. Supervised Visits(Low Intensity): 2 hour per week Interactional Visitation(High Intensity: 3 hours per week B. Number of individuals providing services: Low Intensity: One part time Program Coordinator Hourly Visit Supervisors High Intensity: One part time Program Coordinator Hourly Parent Educators There is also program and administrative support working at a limited level in the program. C. Maximum caseload per worker: Supervised Visits (Low Intensity): 2 Interactional Visitation (High Intensity: 4 D. Modality of Treatment: Center-based supervision of family visits and exchanges, either Supervised Visitation at a lower level of intensity or Interactional Visitation at a higher level of intensity, utilizing parent skills training in the form of education, coaching and structured education when needed. E. Total number of hours per day/week/month: Supervised Visits (Low Intensity): 2 hour per week Child Advocacy Resource and Education.Inc. 9 Core Services Visitation-3/27/06 • Interactional Visitation(High Intensity): 8 hours per week F. Total number of individuals providing this service: Supervised Visits(Low Intensity): 2 Interactional Visitation(High Intensity: 6 G. The maximum caseload per supervisor: Supervised Visits (Low Intensity): 3 Interactional Visitation(High Intensity: 8 H. Insurance: Child Advocacy Resource and Education,Inc. carries a commercial general liability policy with Alliance for Non-Profits Risk Retention Group, Inc. 7. PROOF OF COLLABORATION A. Housing Referral Contact: Thomas Teixeira, Executive Director, Greeley Weld Housing Authority. Please see enclosed letter. B. Job Services Referral Contact: We have connected with Ted Long from Employment Services of Weld County. While the Supervised Visitation Program does address and assist parents in meeting goals of employment when necessary, we felt that the extent of collaboration required by Employment Services was larger than what the program design was intended to do; i.e. cross training of staff and follow up. Our involvement is more in terms of consultation and encouragement. We would certainly consider this again in the future. I have included a copy of the letter from Employment Services for further clarification. C. c.a.r.e.'s Supervised Visitation Program is aware of the important need to collaborate with other agency partners, including businesses and the faith community to help the clients meet their goals. These partners could include but are not limited to mental health professionals, schools, churches, other agencies. We will ensure collaboration includes appropriate releases of information provided to the family to sign with an explanation and agreement for the sharing of appropriate information. C.a.r.e. staff will be in attendance at any case management meeting including Placement Review Team when invited. D. Routine Collaborative communications include staff supervision on a regular basis within the program. Parent educators send monthly reports to the caseworker as well as a follow up phone call. If there are any concerning incidents or changes, they are relayed to the caseworker immediately. We also will take advantage of any case management meetings that are held or called by any of the professionals working with the family, including c.a.r.e. Child Advocacy Resource and Education,Inc. 10 Core Services Visitation-3/27/06 E. Step/down Program is planned while working with family to ensure successful transitions. Recommendations are made to other community agencies or programs, including those offered at c.a.r.e. to help the family in their transition when possible. F. Medicaid-not applicable. We do not have any Medicaid services offered at c.a.r.e. in this program. 8. EVIDENCE BASED OUTCOMES A. Bibliographic information on the research base: The Supervised Visitation Program utilizes The Nurturing Parenting Program published by Family Developmental Resources, Inc. It is one of approximately 23 programs nationwide that are recognized by the National Registry of Effective Programs and Practices (NREPP)and by the Substance Abuse and Mental Health Services Administration(SAMSHA). The Program is also recognized by the Child Welfare League of America, (CWLA)the Office of Juvenile Justice and Delinquency Prevention (OJJDP)and the Center for Substance Abuse Prevention(CSAP). The program has been designed and field tested for families at risk of abuse and neglect, families identified by social services as abusive or neglectful, and families in recovery for substance abuse among others. In this program we are utilizing the home based program, a family centered program to help parents care for themselves and each other and to replace old unwanted abusive interactions with newer more nurturing ones. Due to the variety of treatment plans among families referred to the program, their presenting problems and length of time in the program, we are not able to offer the program in its entirety or intended schedule. We also add additional information and lessons as needed from other materials when necessary. Therefore, we have adapted the Nurturing Quiz, a pre and post test of parenting knowledge to better reflect the program content. B. Fictional sample of an assessment- See enclosed C. Fictional Sample of a request to renew services for client- See enclosed D. Fictional Sample of a monthly report- See enclosed 9. STAFF QUALIFICATIONS: A. The staff that is providing direct services will have the minimum qualifications in education and experience. The Program Coordinator, Case Managers and Parent Educators will meet the minimum requirements of a Case Services Aide II. In addition, they will have experience working with families and children in environments such as a day care or school. Child Advocacy Resource and Education, Inc. II Core Services Visitation-3/27/06 The Program Coordinator holds a Bachelor's degrees in Psychology and Criminology. She has 4 years experience in the human service field. The Executive Director has a Master's Degree in Agency Counseling with an emphasis in Marriage and Family Therapy. She has seven years experience as a Family Advocate and four years experience as a program coordinator. B. Total number of staff available for the project:l0 C. Will your staff have received mandated new caseworker training? The staff has not had this training available to them in the past. We would make sure this training was utilized if made available to our program staff. D. Will your staff have knowledge in risk assessment? Our staff has limited training in this area but will avail themselves of any pertinent training specific to the Department of Social Services. 10. Unit of Service Rate Computation Please see enclosed budget. 11. Billing Process A. Billing Process: Hourly staff compiles their paperwork throughout the month which is then handed in to the Program Coordinator at the end of the month. The Program Coordinator then checks each person's paperwork for accuracy, accurate signatures, etc. She fills out the compiled monthly billing form which is then submitted to the Department with original paperwork and reports by the approved date. B. Fictional demonstration of billing: Please see enclosed. 12. Lowest Qualified Bid To support this program we would need a minimum average capacity of 5 families or 30 hours per month. Our maximum capacity can range much higher as we employ hourly parent educators and can increase hours or add new staff as needed. Child Advocacy Resource and Education,Inc. 12 Core Services Visitation-3/27/06 (3REELEY/ WELD tpkHOUSING AUTHORITIES No, P.O. Box 130 Greeley, Colorado 80632-0130 (970) 353-7437 (970) 353-7463 Fax March 28, 2006 (800) 659-2656 TTY Relay Gwen Schooley, Director Child Advocacy Resource and Education, Inc 3700 Golden Street Evans, CO 80620 Dear Ms. Schooley: As a Housing Authority we would be glad to accept any appropriate referrals for clients needing our services from Child Advocacy Resource and Education's Supervised Visitation program. If you are awarded a contract to work with Weld County clients we will be agreeable to enter into a Memorandum of Understanding concerning the services provided by each agency. If you have any questions please contact me at (970) 353-7437 ext 103 Sincerely, Thomas Teixeira Executive Director Co-op Itr 0605 Housing Authority of the City of Greeley • Weld County Housing Authority A 903 6th Street • Greeley, Colorado DEPARTMENT OF HUMAN SERVICES (it EMPLOYMENT SERVICES OF WELD COUNTY 1551 NORTH 17TH AVENUE PO BOX 1032 805 GREE (970)353-3800 FAX(970)356-3975 COLORADO March 20, 2006 To whom it may concern: This letter is being submitted to all agencies and providers requesting letters of collaboration from Employment Services of Weld County concerning the CORE services RFP from Weld County Department of Social Services. Prior to issuing any letters of collaboration,Employment Services of Weld County(ESWC) is requesting that bidders submit a letter to Linda Perez,Director,which addresses the bidders"intent and the parameters under which they will collaborate with ESWC to address the employment and training needs for the specific population group they are proposing to serve. In the letter submitted to ESWC,bidders' should outline their current process or services under CORE service funds and their intent to address the following processes for collaboration with ESWC: • Case management • A referral process • A follow-up process • Cross training of staff • Other collaborative areas • Development of a Memorandum of Understanding(MOU)concerning collaborative efforts by February 1, 2007. Letters should be addressed and sent to: Employment Services of Weld County PO Box 1805 Ann; Linda L Perez Greeley, CO 80632 Child Advocacy Resource and Education, Inc. Visitation Program CORE SERVICES MONTHLY PROGRESS SUMMARY FORM Client Name CA �e --) "\ A. s 3 3 u/ () 1e Date Referral # f z-3(I- S HH# 6 5 I° Caseworker_L Service Period 3(I 6 to 3 3p ab Anticipated Discharge Date: 6 f Staffperson: (c 4 -' °`-' . r ✓\� 1. Monthly Service History:, usi . J � a.w_ 4o 2. Presenting Issues: ck; ( 3. Monthly Goals and Progress: Goal Activities II Pro ress • IL lb (( ZJ/VT - �01 MIS • Cki(� Jrli{rte � j 6/C., yes i'�S e-<L_ C0'+'�.S e3 U (1 iTJ ! _ CS 1 ' r UJ ll K.• Ck.-��21 .,,,'retr I Jlr/�O i� I T c 4-0 a6 r.S,n— ;3i i .s y. ten-is _I . •csf. .S4 /, 0 Cary._<C 4. Comments: / s A. o• r l u t a—L. L: Ire. 41-k_ (...44 ),ti e xxk 6 �s cJnErd, w L..r- sLA__ spa,, IL PROVIDER REQUEST FOR RENEWAL CORE PROGRAM YEAR 2005-2006 Referral# S` it 7 HH# /a 393. Case ID 98 7 6541 Family Name: Sc)2i C Q Provider Name C`ti/d 44✓dCSC, /CAW/CC 4n4 Eddedtbel1 Contact Person: ~if 7 2)4 ✓1-r Renewal Requested By: 54 41 C End Date Requested: 3- /0 - D 6 Hours Requested: J Amos get ✓ee.C 6-7pm 5a-4days Reason: 51111 #.4 4 eel e f Se/Vet el as f e / C'ade_ t d/JCe/ Cod.whea.7 am Provider Comments: 4, /1 Provider Signature: 6 , Date: /_ iL _ 6 Approved: Bid 001-06 (RFP-FYC-06010) Attached A WELD COUNTY AUTHORIZATION FOR CONTRACTUAL SERVICES Date: Provider: ' Billing Contact: Phone #: Address: Description of Services: Service Month/ Year Charges:' $ I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES. / Printed Name of Signer Provider Signature Date AAAAAAAAAAAAAAAAAAAAAKAA .AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA FOR COUNTY USE ONLY: Approvals: / / Core Caseworker Date Director Date AMOUNT PAYABLE: $ ANY CHANGES LISTED BELOW: Client/ID/HH# Billed Amt Denied Paid Reason Page 39 of 42 ! 71 9 k �® Z) ca VDZ) � � ) / ®/ ) \ \ ) ( j = { t4 ( E ) / y 0 ! ® \ } \ cc,0 0 c { / 0o ~ § 2 ) \ f / \ \ ] \ • \ ) \/ E 2 �k4 � ` \ \ ± \ 2 7 (r1 $ 4 ` ( ! 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I- I- F oa o f > t6 'C I- O � OF CD a m n ) - O8 00 , » )/ © . = <D00000000000 .3000000 0 0 0 0 § ki 69 69 ---®®-®------ a k 2 2 § 2 � ! 2- _ � � e = ~ dg ) § \ §! <0 § . -0-3 ; $ 000000000800Q.0 000 0 00 k ° & o e ` N § -®--- -®-®- ---- - 0 ] � | 49 , 2## _ _ < § 2 ! 0 a) d§ 000 I- 00 . , O. o /e 0. do . a % a@ § 8 § 00 000 000aa 0 < & ) 8 8 8 - -®---®----- -®a k co ) 2E f ; _ cog - - 49 _ O < mg u 0 � § dk ) ) \ = 00 k e 0 $) -J ZZZZZZZZZZZZZZZZZZ Z _ 2; 000 0. 0 &0 §§ # 0° G&3 } } \ isi ti 5 ui ith . | § § Uo . 0 0.IC win 0 } § 0- / } et w 0- a # r 0 r co im � k ) 0 § X co 0 ) 8k § O ] O. I- i 0 2 /) k TZ : & § > § \ 0 < § a r! ! § # | k 0 k 0 $0I- § § k AC°RDTM CERTIFICATE OF LIABILITY INSURANCE D Y 03/13/2006 PRODUCER 303-894-0298 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION NONPROFIT RESOURCES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 455 SHERMAN STREET HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. SUITE 207 DENVER, CO 80203 INSURERS AFFORDING COVERAGE NAIC# INSURED j INSURER A: ALLIANCE OF NONPROFITS INSURANCE I CHILD ADVOCACY RESOURCE AND EDUCATION INSURER B: NORTH AMERICAN ELITE INSURANCE I 3700 GOLDEN STREET INSURER C: ; EVANS , CO 80620 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRIADD'll POLICY EFFECTIVE POLICY EXPIRATION LTR INCRDI TYPE OF INSURANCE I POLICY NUMBER I DATEIMM/DD/YYI DATEIMM/DDM'1 LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A I XI COMMERCIAL GENERAL LIABILITY 11741 I 7/23/2005 7/23/2006 ~pREMIbES(Ea occerence) $ 100000 I CLAIMS MADE �H, OCCUR 11 i I MEDEXP(Any one person) L$ 10,000 _ _ I PERSONAL&ADV INJURY 1 $ 1,000,000 I i ' GENERAL AGGREGATE $ 3,000,000 i I I GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS $ 3000,000 7—I I O, I POLICY I JF PRCT I LOC AUTOMOBILE LIABILITY • A I I COMBINED SINGLE LIMIT $ 1,000,000 ANY AUTO 11741 I 7/23/05 7/23/06 (Ea accident) NALL OWNED AUTOS I BODILY INJURY SCHEDULED AUTOS I(Per person) $ _ I X HIRED AUTOS BODILY INJURY X NOWOWNED AUTOS (Per accident) III S PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY,EA ACCIDENT $ ANY AUTO I I OTHER THAN EA ACC I $ _ _ I EXCI AUTO ONLY: AGG I $ IIESSIUMBRELLA LIABILITY n EACH OCCURRENCE $ OCCUR L CLAIMS MADE AGGREGATE $ I $ DEDUCTIBLE E RETENTION $ i $ WORKERS COMPENSATION AND QJ;Y LIMIT$ ER EMPLOYERS'LIABILITY -'---- ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACHACCIDENT $ OFFICER/MEMBER EXCLUDED? ; I - -� --- IIYes,tlescribamtler E.L.DISEASE,EA EMPLOYEE I $ SPECIAL PROVISIONS below r E.L.DISEASE,POLICY LIMIT $ OTHER 1 I B EMPLOYEE DISHONESTY CWB0001168-01-11741 I 07/23/2005 7/23/2006 I LIMIT$50,000 FORGERY&ALTERATION CWB0001168-01-11741 07/23/2005 7/23/2006 LIMIT$ 2,500 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS EVIDENCE OF INSURANCE CERTIFICATE HOLDER CANCELLATION II SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN UNITED WAY OF WELD COUNTY NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL PO BOX 1944 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR GREELEY CO 80632 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25(2001/08) 'ACORD CORPORATION 1988 EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP 05/22/2006 14:17 9705062726 CARE PAGE 01 c • a , r ,e rXtg.-\r.‘ Child advocacy risow<o and educational-47) • 3700 Golden Sheet Evans.c:olorodo 80620 www.careweld.ord 970 356-6751 FAX: 970-,Sd)6-27?6 TO strengthen and;reserve funnue while protecting children from nh usrri and rte floc 1 • FAX • 066 ._..__ To: /Lf..rV• eryil sik I Flom: _Am Fax. 3 f - Q , 9d - ' - Pages: j F'I,orie" 9T6-act-67SzX30s if Dale S XO"-04 Re: ,.c i I 1 05/22/2006 14:17 9705062726 CARE PAGE 02 c • a • r • e 0 • � : ' ©yX t (Child advocacy resource and education*� J' • '' rsilIts! il sit �7 Y 20(16 j " x ii;4 ' c, Mrs.Gloria Romaatik 41 Weld County Department of Social Services A .'sT P.O.BoxA Greeley,CO 80632 c Dear Mrs.Romansik, iChild Advocacy Resource and Education,Inc.(c.ar.e.)is accepts the results 404 ! :�... if, of the RFP Bid Process for 2006-2007 with further information about �d�^ ,, specified areas. +�� t ' 17 :� 1.Bid#O6LSO6(Ur 06005)Lift.kr'lls,Parent Advocate Condition*1: f i 1 ,, ,. c.a.r.e.will set up an appointment with Heather Walker,Program Area j Supervisor to review outcome measurements. We will supply D55 with a •- list of the current case managers(parent educators)and their level of r Pi., clinician education ;' ; g' 2.Bid#O61-5O5FP O5(R 06005) LifeskMs,Visitation f 'Pa Condition#1: n' . c.a.r.e. will notify the caseworker of the level of services we are providing r Fi., the D55 client.This is generally determined by the caseworker at the time I. of referral and reviewed with the care_Program Coordinator upon receipt } of the referral. .. ' . ,��.;, �f , A' Compliance Item: �5 � In both of the above mentioned programs,Lifeskills Parent Advocate and : * • Lifesktils Visitation,we would facilitate Medicaid eligible clients receiving 9 mental health services at North Range Behavioral Health by 1)finding out 0 ` 4 A !. upon intake if a client is Medicaid eligible,2)finding out if they are in need f, of mental health services that they are not receiving as of yet and 3) refenMg '� � � Health them to the appropriate department at North Range Behavioral f : services. We will document this process on our monthly(onus #' to be received by the caseworker. As noted in our proposals,neither of the above mentioned programs at our agency would be eligible for Medicaid. Y .. ;_a' r` 05/22/2006 14:17 9705062726 CARE PAGE 03 c ar.e.accepts the recommendations outlined by the FYC Commission. As per a phone conwssation with Heather Walker on May 72,2006,we will be in touch with Heather Walker and Andrea Shay in the next month to review program outcome measurements and any other pertinent information. Thank you for your consideration and approval of these two programs for inclusion on your vendor list We look forward to meeting the needs of children and families in Weld County during the 2006-2007 year. Sincerely, Girhooley,M.Atn Executive Director a DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 Alcat Website:www.co.weld.co.us ' Adndnlstntlon and Public Assistance(970)352-1551 Child Support(970)352-6933 WI C• COLORADO May 15, 2006 Gwen Schooley, Director c.a.r.e. 3700 Golden Evans, CO 80620 Re: Bid 06LS06 (RFP 06005) Lifeskills, Parent Advocate Bid 06LS 05 (RFP 06005) Lifeskills, Visitation Dear Ms. Schooley: The purpose of this letter is to outline the results of the Core Bid process for PY 2006-2007 and to request written information and confirmation from you by Monday, May 22, 2006. A. Results of the Bid Process for PY 2006-2007 • The Families, Youth and Children (FYC) Commission recommended approval of Bid# 06L506, (RFP 06005) Lifeskills, for inclusion on our vendor list, attaching the following condition. This bid scored 89 points out of 100. Condition: c.a.r.e. will work with Heather Walker, Program Area Supervisor for the Lifeskills program area, to assure that outcome measurements are appropriate. The caseworker will he notified of the case manager's level of clinician education. • The Families, Youth and Children (FYC) Commission recommended approval of Bid# 06LS05, (RFP 06005) Lifeskills, for inclusion on our vendor list, attaching the following condition. This bid scored 77 points out of 100. Condition: c.a.r.e. will notify the caseworker of the level of services they are providing DSS clients. Compliance Item: For both bids, Bid # 06LS06, and 06L505, you must identify the process you will utilize to facilitate Medicaid eligible clients receiving mental health services at North Range Behavioral Health. Page 2 c.a.r.e./Results of 2006-2007 Bid Process B. Required Response by FYC Bidders Concerning FYC Commission Conditions: All conditions will be incorporated as part of your Bid and Notification of Financial Assistance Award (NOFAA). If you do not accept the condition(s), you will not be authorized as a vendor unless the FYC Commission and the Weld County Department of Social Services accept your mitigating circumstances. If you do not accept the conditions, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the Bid and Notification of Financial Assistance Award. The Weld County Department of Social Services is requesting your written response to the FYC Commission's conditions and compliance item. Please respond in writing to Gloria Romansik, Weld County Department of Social Services, P.O. Box A, Greeley, CO, 80632, by Monday, May 22, 2006, close of business. You may fax your response to us at 970.346.7698. If you have questions concerning the above, please call Gloria Romansik, 970.352.1551 extension 6230. Sincerely, d. A. 'ego, Dir tor cc: Juan Lopez, Chair, FYC Commission Gloria Romansik, Administrator Hello