HomeMy WebLinkAbout20062976.tiff RESOLUTION
RE: APPROVE ADDENDUM TO TWO AGREEMENTS TO PURCHASE GROUP
HOME/GROUP CENTER CARE SERVICES AND AUTHORIZE CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Addendums to two Agreements to Purchase
Group Home/Group Center Care Services between the County of Weld, State of Colorado,by and
through the Board of County Commissioners of Weld County,on behalf of the Department of Social
Services, and the following providers, commencing July 1, 2006, and ending June 30, 2007, with
further terms and conditions being as stated in said addendum, and
1. A Kidz Hope Homes, Inc.
2. Rite of Passage
WHEREAS,after review,the Board deems it advisable to approve said addendums,copies
of which are attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services,that the Addendums to two Agreements to
Purchase Group Home/Group Center Care Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and the above listed providers be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said addendums.
2006-2976
n P ', CS
SS0033
//- o tr -off
ADDENDUM TO TWO AGREEMENTS TO PURCHASE GROUP HOME/GROUP CENTER
CARE SERVICES -VARIOUS PROVIDERS
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 25th day of October, A.D., 2006, nunc pro tunc July 1, 2006.
BOARD OF COUNTY COMMISSIONERS
giki IEL^ WELD COUNTY, COLORADO
ATTEST: t , f , '!y„ = EXCUSED
M. J. Geile, Chair
Weld County Clerk to � + ar
rt
. � EXCUSED
`'� David E. Long, Pro-Tem
BY:
Depu 4 Clerk tP'he oard
Wi )�m��H--.. Jerke, Acting Chair Pro-Tem
AP AST • Vh�
Rob D. Masd'e
ty Attorney �
et"
1, ' /O Glenn Vaa
Date of signature: �n1
2006-2976
SS0033
esss
a
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY,CO. 80632
ID
Website:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
pe. Fax(970)346-7663
COLORADO
MEMORANDUM
TO: M.J. Geile, Chair Date: October 23, 2006
Board of County Commissioners
FR: Judy A. Griego, Director, Social Servicesyr141 C
RE: Addendums to Agreements to Purchase Group Home/Group
Center Care Services with 2 Vendors
Enclosed for Board approval are Addendums to Agreements to Purchase Group Home/Group
Center Care Services between the Weld County Department of Social Services (Department)with
2 vendors. The Addendums were reviewed at the Board's Work Session of October 23, 2006.
The Addendums are with providers for reimbursement during SFY2006-2007 (July 1, 2006
through June 30,2007).
A. Rates are based on care and services set by the Colorado Department of Human Services.
B. The vendors include:
Provider ID Base Rate Sex Offender
Number Rate
1. A Kidz Hope Homes, Inc. #1531612 $89.13/day N/A
2. Rite of Passage #1512424 $147.00/day N/A
If you have any questions, please telephone me at extension 6510.
2006-2976
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Group Home/Group Cente
Services (the "Agreement") between A Kidz Hope Homes Inc. and Wei .z
County Department of Social Services for the period from Pij
July 1, 2006 through June 30, 2007. /JB
The following provisions, made this it day of , 2006, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$89.13,per day for children placed within the
Group Home/Group Center identified as Provider ID#1531612. These services will be
for children who have been deemed eligible for social services under the statutes, rules
and regulations of the State of Colorado.
2. Section I, Paragraph 2. All bed hold payments for a child's temporary absence from a
facility, including hospitalization, need to have prior written authorization from both the
caseworker and their supervisor before payment will be released.
3. Add Paragraph 6 to Section I. A minimum of one polygraph test per Colorado fiscal
year, if needed by the child, will be furnished under this contract for facilities that
provide sex offender treatment.
4. Add Paragraph 7 to Section I. Any additional costs for specialized services, which
include, but are not limited to; polygraph tests, plethysmographs, and urinalysis screens,
which are not provided within the negotiated provider rate, will need to be authorized, in
writing by the County, prior to the service being performed. Any payment for specialized
services not authorized in writing will be denied.
5. Add Paragraph 8 to Section I. The services purchased under this Agreement for Group
Home/Center services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training, mentor/advocate, and supervised visitation.
6. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or Intake
Screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
7. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Social Services to shorten the duration of placement.
8. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County.
1 Weld County SS-23A Addendum
07OO6-on7
_ 9. Add Paragraph 15 to Section IV. A full evaluation of an Individualized Educational Plan
(IEP) for youth designated as a Special Education Student will be conducted every 3
years and reviewed every year. If the IEP is due while the child is in placement, the
Contractor will complete or obtain a completed IEP. A copy will then be forwarded to
the County.
10. Add Paragraph 16 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible or voluntarily excluded from covered transactions by a federal
department or agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity(federal, state, or local) with commission of any of the offenses
enumerated in paragraph (B) above.
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions (federal, state, and local) terminated for cause or default.
11. Section V, Paragraph 5. Children in Psychiatric Residential Treatment Facilities,
Therapeutic Residential Child Care Facilities, Residential Child Care Facilities and Child
Placement Agencies are not eligible to receive clothing allowances as outlined in the
Weld County Department of Social Services Policy and Procedure Manual.
12. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
13. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
14. Add Paragraph 9 to Section VI. The Director of Social Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
2 Weld County SS-23A Addendum
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Social Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Social Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Social Services and the
Contractor, or by Social Services as a debt to Social Services or otherwise as
provided by law.
15. Add Paragraph 10 to Section VI. The contractor shall promptly notify Social Services in
the event that the Contractor learns of any actual litigation in which it is a party defendant
in a case, which involves services provided under the agreement. The Contractor, within
five (5) calendar days after being served with a summons, complaint, or other pleading
which has been filed in any federal or state court or administrative agency, shall deliver
copies of such document(s) to the Social Services' Director. The term "litigation"
includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganizations and/or foreclosure.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
4 --
ATTEST: ,z^.1; �,. Li/ fj-
Weld County Clerk to the Board
I •,,f� �,.' .'� WELD COUNTY BOARD OF
- ry `8�O SOCIAL SERVICES, ON BEHALF
i
\� �'t' 1 OF THE WELD COUNTY
DEPARTMENT OF SOCIAL
1:1 At I SERVICES
r Y
By: 1 Kt .4 tale By:
uty Cl to the Board William H. Jerke
Acting Chair Pro-Tem OCT 2 5 2006
CONTRACTOR
A Kidz Hope Homes Inc.
1401 W Colorado Ave
Colorado Springs, CO 80904
By. 4 O
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By: l�
D rector t
4 Weld County SS-23A Addendum
(Mace - 97‘"
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Group Center Care Services (the
"Agreement") between Rite of Passage and Weld County Department of
Social Services for the period from
July 1, 2006 through June 30, 2007.
The following provisions,made this j day of SL , 2006, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor, identified as Provider ID#1512424 , agrees to
provide:
A. Child Maintenance, Administrative Maintenance and Services, which are listed in
this Agreement at a rate of$147.00 per day for children placed within the Group
Center Facility.
These services will be for children who have been deemed eligible for social services
under the statutes,rules and regulations of the State of Colorado.
2. Section I, Paragraph 2. All bed hold payments for a child's temporary absence from a
facility, including hospitalization, needs to have prior written authorization from both the
caseworker and their supervisor before payment will be released.
3. Add Paragraph 6 to Section I. The services purchased under this Agreement as Child
Maintenance, Administrative Maintenance and Services for Group Center Care Facilities
include,but are not limited to: Food, shelter, clothing, personal needs and allowance,
administration, administrative overhead, support staff, support overhead, and sleep-over
staff The anticipated minimum percentage for each item is as follows and will be
subject to County monitoring as outlined in Section VI of this contract:
A. Food, including meals and snacks (25%);
B. Clothing(3%);
C. Shelter, including utilities and use of household furnishing and equipment and
daily supervision, including those activities that a parent would normally carry out
to assure protection, emotional support and care of the child (30%);
D. Personal items and grooming care for the child, such as toothpaste, toothbrushes,
soap, combs, haircuts, and other essentials (2%);
E. Other/miscellaneous items considered usual in the care and supervision of the
child, include, but are not limited to, transportation, recreation and overhead
(40%)
4. Add Paragraph 7 to Section I. The services purchased under this Agreement for Group
Center Care Facility services may include, but are not limited to: Basic 24-hour care and
child maintenance (food, shelter, clothing, educational supplies and allowance), direct
child care, transportation, administrative overhead, support overhead, therapeutic
recreation, service delivery staff, parent training for teens, independent living training,
mentor/advocate, supervised visitation and all others services as outlined in the
Contractor's scope of service attached as Exhibit A or the Child Specific Addendum.
5. Add Paragraph 8 to Section I. A minimum of one polygraph test per Colorado fiscal
year, if needed by the child, will be furnished under this contract for facilities that
provide sex offender treatment.
1 Weld County SS-23A Addendum
6. Add Paragraph 9 to Section I. Any additional costs for specialized services, which
include, but are not limited to; additional polygraph tests, plethysmographs, and
urinalysis screens, that are not provided within the vendor rate or attached Scope of
Service, will need be negotiated and authorized, in writing, by the Contractor prior to the
service being performed. Any payment for specialized services not authorized in writing
by Contractor will be denied.
7. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or Intake
Screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 350-8389.
8. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Social Services to shorten the duration of placement.
9. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County.
10. Add Paragraph 15 to Section IV. A full evaluation of an Individualized Educational Plan
(IEP) for youth designated as a Special Education Student will be conducted every 3
years and reviewed every year. If the IEP is due while the child is in placement, the
Contractor will complete or obtain a completed IEP. A copy will then be forwarded to
the County.
11. Add Paragraph 16 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible or voluntarily excluded from covered transactions by a federal
department or agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery,bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity(federal, state, or local) with commission of any of the offenses
enumerated in paragraph (B) above.
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions (federal, state, and local) terminated for cause or default.
2 Weld County SS-23A Addendum
12. Section V, Paragraph 5. Children in Therapeutic Residential Child Care Facilities,
Residential Child Care Facilities, Child Placement Agencies and Group Center Care
Facilities are not eligible to receive clothing allowances as outlined in the Weld County
Department of Social Services Policy and Procedure Manual.
13. Add Paragraph 12 to Section V. Be responsible for any charges incurred for the child
due to major medical services that are provided by non-Medicaid providers, including
pharmacy charges that are incurred.
14. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
14. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
15. Add Paragraph 9 to Section VI. The Director of Social Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Social Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Social Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Social Services and the
Contractor, or by Social Services as a debt to Social Services or otherwise as
provided by law.
16. Add Paragraph 10 to Section VI. The contractor shall promptly notify Social Services in
the event that the Contractor learns of any actual litigation in which it is a party defendant
in a case, which involves services provided under the agreement. The Contractor, within
five (5) calendar days after being served with a summons, complaint, or other pleading
which has been filed in any federal or state court or administrative agency, shall deliver
3 Weld County SS-23A Addendum
copies of such document(s) to the Social Services' Director. The term "litigation"
includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganizations and/or foreclosure.
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
nL
ATTEST:
Weld County Clerk to the Board
WELD COUNTY BOARD OF
ift 9 .; SOCIAL SERVICES, ON BEHALF
� ‘t, y OF THE WELD COUNTY
,� DEPARTMENT OF SOCIAL
�
ASERVICES
f
By: C\4ti4 ti By:
uty Cl to the Board William H. Jerke OCT 2 5 9006
Acting Chair Pro-Tem '1 t,
CONTRACTOR
«RCCF NAME»
«MAILING ADDRESS»
«CITY STATE ZIP»
B •
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By: J
Direct
4 Weld County SS-23A Addendum
C�c� a92
Hello