HomeMy WebLinkAbout20060690.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 8, 2006
TAPE #2006-08
The Board of County Commissioners of Weld County,Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, March 8, 2006, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner David E. Long, Pro-Tem
Commissioner William H. Jerke
Commissioner Robert D. Masden - EXCUSED
Commissioner Glenn Vaad - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Jerke moved to approve the minutes of the Board of County Commissioners
meeting of March 1, 2006, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Long moved to approve the Certification of Hearings
conducted on March 1, 2006, as follows: 1) PZ#1090, Ridgeview Farms, LLC, c/o Casseday Creative
Designs,2)Minor Subdivision Final Plan, MF#1039, Prairie Hollow Estates,Charles Meserlian,do TEAM
Engineering, Attn: Jeff Couch, and 3) USR#1529, Harold and LaVerna Nelson, c/o Asphalt Specialties
Company, Inc. Commissioner Jerke seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Jerke moved to approve the consent agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES,CLERK AND RECORDER'S OFFICE-CANDACE MONDRAGON: Chair
Geile read the certificate into the record, recognizing Candance Mondragon for 32 years of service. Steve
Moreno, Clerk and Recorder, expressed his appreciation to the family of Ms. Mondragon for their
attendance, and stated it has been a privilege to work with Ms.Mondragon. He stated Ms.Mondragon also
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volunteered her time by serving on a Board for the State Department of Revenue. He expressed his
appreciation to Ms. Mondragon for her dedication and service. Ms. Mondragon stated she has enjoyed
serving the public, and working with her co-workers. Chair Geile expressed his appreciation to
Ms. Mondragon for her service and stated she will be missed.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $959,550.92
Commissioner Long moved to approve the warrants as presented by Mr. Warden. Commissioner Jerke
seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Pat Persichino, Director of General Services, stated there were no bids to present.
APPROVE 2006 TRAFFIC PAINT AND PAINT BEADS BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Persichino stated staff recommends continuing the bid to March 15, 2006,at 9:00 a.m for further review
of the products. Commissioner Jerke moved to continue said bid, based upon staffs recommendations.
Seconded by Commissioner Long, the motion carried unanimously.
APPROVE 2006 SIGN FACING AND MATERIAL BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Persichino stated staff recommended approval based on the lowest cost of each item for a total
projected cost of$24,065.80. Commissioner Jerke moved to approve the bid of Osburn Associates for
$808.50, Vulcan Signs for $3,980.75, Lyle Signs for $9,341.25, 3M for $1,658.30, United Rentals for
$1,152.00,and S-Square Tube Products for$7,125.00, based upon staffs recommendations. Seconded
by Commissioner Long, the motion carried unanimously.
OLD BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-RAYMOND HERGENREDER: Mike
Sampson,Assessor's Office,stated staff recommends approval of the petition since the property account
should have been deleted in 2005,when a property split occurred. Commissioner Long moved to approve
said petition. Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENTOR REFUNDOF TAXES-KERSEYCOMMUNITYCHURCH:
Mr. Sampson stated staff recommends approval of the petition because a house placed on the exempt
property was inadvertently classified as non-exempt. He stated the house on the property belongs to the
church, therefore, it should not be taxed. In response to Commissioner Jerke, Mr. Sampson stated both
the parcel of land and the house are owned by the church. Commissioner Jerke moved to approve said
petition. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER CHANGE ORDER NO. 2 FOR BRIDGE REHABILITATIONS AND AUTHORIZE CHAIR TO
SIGN-J-2 CONTRACTING COMPANY: Frank Hempen, Jr., Director of Public Works, stated the bridge
rehabilitation project is completed on a yearly basis, by contract, to replace deteriorating parts in order to
extend the life of the structures. He stated bids are solicited for a core group of ten structures,and bids for
an additional four structures are solicited as extra projects as time and funds allow. He further stated the
Change Order will add Bridge 52/21A,which crosses the Loveland/Greeley Canal. Mr. Hempen stated the
total contract cost will now be$188,058.00, and$200,000.00 has been budgeted for the overall project. In
response to Commissioner Jerke, Mr. Hempen stated the additional work associated with Bridge 52/21 A
Minutes, March 8, 2006 2006-0690
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will cost$18,604.00, and the overall total of the contract,with the additional work, is still within the overall
budget. Commissioner Long moved to approve said change order and authorize the Chair to sign.
Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADEAND MAINTENANCEOF
WCR 15 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN-BOB AND MARGERYRICHMOND: Don
Carroll, Department of Public Works, stated the agreement is required through Recorded Exemptions
#4235 and #4236. He stated the properties will be accessed from Weld County Roads 15 and 108,
adjacent property owners have been notified, no negative feedback was received,and 60 feet of right-of-way
is available. Commissioner Jerke moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADEAND MAINTENANCEOF
WCR 15 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN-PAUL AND BRENDA HOUSER: Mr.Carroll
stated the property will be accessed from Weld County Road 15, north of Weld County Road 104, which
is maintained by the County. He stated surrounding property owners have been contacted, no negative
feedback was received,and 60 feet of right-of-way is available. Commissioner Long moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried
unanimously.
CONSIDER LONG-TERM ROAD MAINTENANCEAND IMPROVEMENTS AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - ASPHALT SPECIALTIES COMPANY: Mr. Carroll stated the agreement is required
through Use by Special Review Permit#1529,for gravel pit operations. He stated the haul route is in place,
and trucks will haul on Weld County Road 26 to Weld County Road 13,ten percent of the traffic will continue
to State Highway 66, and ninety percent of the traffic will continue to Weld County Road 24, and west to
Interstate 25,or east to U.S. Highway 85. He further stated the applicant will complete needed road repairs,
and costs associated with future improvements at Weld County Road 13 and State Highway 66 will be
proportionately shared by the applicant. Commissioner Jerke moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER INTERGOVERNMENTALAGREEMENT FOR CONSTRUCTION,MAINTENANCE AND USE
OF PARKING LOT FACILITIES AND AUTHORIZE CHAIR TO SIGN-CITY OF GREELEY: Mr.Warden
stated the agreement concerns the parking lot recently acquired south of the Social Services building,and
is similar to an existing agreement with the City of Greeley,which states the parking lot may be used after
business hours as extra parking for the Island Grove Regional Park. He stated Weld County owns three
parking lots, and the City of Greeley owns two parking lots within the vicinity, and the agreement calls for
improvements to the parking lots. He further stated funds for improvements have been budgeted in
conjunction with 11th Avenue improvements. In response to Commissioner Jerke, Mr.Warden stated the
City of Greeley owns the corner lot,and a lot to the west of the current basketball court, and the basketball
court area will be removed and converted to a parking area. Further responding to Commissioner Jerke,
Mr.Warden stated the agreement allows for growth in the future,and the utility easements may be moved
to the front of the lots at the time of expansion. Commissioner Jerke moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER INTERGOVERNMENTALAGREEMENT FOR CONDUIT SHARING AND AUTHORIZE CHAIR
TO SIGN-CITY OF GREELEY: Mr.Warden stated Weld County has shared conduits and fibers with the
City of Greeley for the past 10 to 12 years. He stated this agreement formalizes the current agreement
between the City and the County, including the obligations of each party. Commissioner Jerke moved to
approve said agreement and authorize the Chair to sign. Seconded by Commissioner Long, the motion
carried unanimously.
Minutes, March 8, 2006 2006-0690
Page 3 BC0016
CONSIDER GREAT OUTDOORS COLORADO GRANT APPLICATION FOR BRIGGSDALE SPORTS
COMPLEX AND AUTHORIZE CHAIR TO SIGN: Mr.Warden stated the County has successfully assisted
the Briggsdale School District in obtaining grants for its athletic fields on several occasions. He stated a
grant was submitted several years ago; however, it was not successful since the School District was not
able to provide matching funds. He further stated the School District has now obtained enough matching
funds, and is applying for a Great Outdoors Colorado grant, in the amount of$40,000.00, which would
improve the athletic fields also used as community fields for summer recreation. Mr. Warden stated no
County cost is involved; however, a local government agency is required to sponsor the grant, and the
facilities are located in an unincorporated portion of the County. Commissioner Long moved to approve said
application and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried
unanimously.
SECOND READINGOF ORDINANCE#2006-2, IN THE MATTER OF REPEALING AND REENACTING,
WITH AMENDMENTS,CHAPTER 22(COMPREHENSIVE PLAN),CHAPTER 23(ZONING),CHAPTER 24
(SUBDIVISIONS), CHAPTER 27 (PLANNED UNIT DEVELOPMENT),AND CHAPTER 29 (BUILDING
REGULATIONS), OF THE WELD COUNTY CODE: Commissioner Long moved to read by title only.
Seconded by Commissioner Jerke, the motion carried unanimously. Chair Geile read said title into the
record. Monica Mika, Director of Planning Services, stated a work session regarding Ordinance#2006-2
is scheduled for March 15,2006;therefore,she requested the second reading be continued. Commissioner
Jerke moved to continue the second reading of Ordinance #2006-2 to March 22, 2006, at 9:00 a.m.
Seconded by Commissioner Long, the motion carried unanimously.
NEW BUSINESS:
CONSIDER APPLICATION FOR COMMUNITY HEALTH INVESTMENT PROGRAM-PLATTE VALLEY
MEDICAL CENTER: Walt Speckman, Director of Human Services, stated funds will be provided by the
Platte Valley Medical Center Foundation, in the amount of $10,000.00, to supplement the existing
DentalNision/Hearing program for Seniors. Commissioner Long moved to approve said application.
Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER PURCHASE OF SERVICES AGREEMENT FOR MIGRANT HEAD START
TRANSPORTATION AND AUTHORIZE CHAIR TO SIGN - MESABILITY, INC.: Mr. Speckman
stated MesAbility, Inc.,will transport children to and from the Migrant Head Start Program centers on the
Western Slope. He stated the contract has been reconstructed to reduce the total overall cost.
Commissioner Long moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Jerke, the motion carried unanimously.
CONSIDER PURCHASE OF SERVICES AGREEMENT FOR MIGRANT HEAD START HEALTH
SERVICES AND AUTHORIZE CHAIR TO SIGN-MONTROSE MEMORIAL HOSPITAL: Mr. Speckman
stated Montrose Memorial Hospital,dba Olathe Medical Clinic,will provide physical exams for Migrant Head
Start children enrolled on the western slope. Commissioner Jerke moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER PETITIONS FOR ABATEMENT OR REFUND OF TAXES-CUSTOM WOOD CRAFTERS,
INC.: Mr.Sampson stated an audit was conducted on the property,indicating the listing of equipment was
not correct since several deletions were not recorded. Commissioner Jerke moved to approve said petition.
Seconded by Commissioner Long, the motion carried unanimously.
Minutes, March 8, 2006 2006-0690
Page 4 BC0016
CONSIDER PETITION FOR ABATEMENT OF REFUND OF TAXES - ARCHDIOCESE OF DENVER,
PROPERTY AND REAL ESTATE DEPARTMENT: Mr. Sampson stated the Department of Property
Taxation reviewed a request from the applicant to exempt the property in the Erie Heights area, and the
property became tax deductible based upon the State's recommendations. Commissioner Jerke moved
to approve said petition. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-CM HOLDINGS FREDERICK,LLC,
C/O COLORADO MACHINERY: Mr. Sampson stated the property is a vacant lot adjacent to the building
where machine work and repair is conducted. He stated the petitioner requested that the value of the
property be reduced to$162,000, based upon the figures provided by CoStar Realty. He stated the figures
provided by CoStar Realty are not relevant since the properties listed are located within the Windsor
Business Park. He further stated the current value of the property is $3.25 per square foot, and the
petitioner's real estate agent was not aware that the property contains completed improvements such as
fencing,gravelling,etcetera. Mr.Sampson stated the property was sold for$3.44 per square foot in 2000,
before any improvements were made to the property. He stated staff recommends denial of the petition,
and the petitioner stated he would not be in attendance forthe hearing. Commissioner Long moved to deny
said petition. Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES AND AUTHORIZE
CHAIR TO SIGN-MAXIMUS, INC.: Mr.Warden stated Maximus, Inc., is the company the County has used
for several years to prepare an indirect cost plan, which is Federally required. He stated the plan allows
the County to recover indirect support costs for various Federal programs, and the County receives
approximately $1.7 million in revenue through the plan. He further stated the amount of the contract is
$5,500.00,which has been the same amount since 1979. Mr.Warden stated Maximus, Inc., has a niche
in the market, the computer system does the allocation plan, and the Accounting Department completes
the background work to get the figures ready for the computer system. Commissioner Long moved to
approve said agreement and authorize the Chair to sign. Seconded by Commissioner Jerke,the motion
carried unanimously.
CONSIDER VETERANS SERVICEOFFICER'S MONTHLY REPORTSAND CERTIFICATIONS OF PAY
AND AUTHORIZE CHAIR TO SIGN - SEPTEMBER 2005, THROUGH FEBRUARY 2006: Mr. Warden
stated the reports and certifications of pay are required by State statute, and allow the Veteran's Service
to receive$200.00 per month reimbursement from the State. Commissioner Long moved to approve said
reports and certifications of pay and authorize the Chair to sign. Seconded by Commissioner Jerke, the
motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS (PUBLIC ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND ACCEPT
COLLATERAL FOR PLANNED UNIT DEVELOPMENT FINAL PLAN,PF#1058-FRANCISCOGARCIA:
Sheri Lockman, Department of Planning Services, stated the agreement is required through Final Plan,
PF#1058 for Las Haciendas Planned Unit Development. She stated staff has determined that the amount
of collateral is acceptable forthe required improvements,and approval of the agreement is recommended.
Commissioner Long moved to approve said agreement, authorize the Chair to sign, and accept said
collateral. Seconded by Commissioner Jerke, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. On Second Reading,Ordinance#2006-2 was continued to March 22,2006,at 9:00 a.m.
Minutes, March 8, 2006 2006-0690
Page 5 BC0016
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:50 a.m.
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BY: ttt �GZVZ� C I ��..I David E. Long, Pro-Tema
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William H. Jerke
EXCUSED
Robert D. Masden
EXCUSED
Glenn Vaad
Minutes, March 8, 2006 2006-0690
Page 6 BC0016
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