HomeMy WebLinkAbout20061644.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 8.000, BUSINESS
OFFICE POLICIES AND PROCEDURES
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Revision to Section 8.000, Business
Office Policies and Procedures, for the Department of Social Services Operations Manual, and
WHEREAS,after review,the Board deems it advisable to approve said revision,a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Revision to Section 8.000,Business
Office Policies and Procedures for the Department of Social Services Operations Manual,be,and
hereby is, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 19th day of June, A.D.; 2006.
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY, COLORADO
ATTEST: 1/40 CUSED
J. ei -, Chair
Weld ounty Clerk to the =. C
BY:
�t.,f { David E. Long, Pro-Tem
De y Clerk o th Board > -
W' ' m H. Jerke
APPR AS
Robert D. asde
y tt ney
GI nn Vaad
Date of signature: l nitt,
2006-1644
EC : SS SS0033
06- J1/ -OG1
a
r DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY,CO. 80632
WebsIts:www.co.weld.co.us
ID
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
C.
COLORADO
MEMORANDUM
TO: M.J. Geile, Chair Date: June 13, 2006
FR: Judy A. Griego,Director, Social Services}c44L(„61_qwf
RE: Revision to Section 8.000,Business Officetolicies and
Procedures, Weld County Depaitutent of Social Services
Operations Manual
Enclosed for Board approval is a revision to Section 8.000,Business Office Policies and
Procedures,Weld County Department of Social Services Operations Manual. This revision was
reviewed at the Board's Work Session held on May 8, 2006.
The primary reason for the revision to Section 8.005, Copy Service, is to conform to Weld
County Code Ordinance 2005-15, Appendix 5-D, Weld County Government Fees.
If you have any questions,please telephone me at extension 6510.
2006-1644
Business Office Policies and Procedures
8.005 Copy Service
The Department owns or leases several copy machines, located strategically
through the buildings. They represent a significant expenditure for the
Department. Therefore, their use will be governed by the following policies:
A. All material to be copied must be the official business of the Department.
B. Each staff member should keep the number of copies to a minimum and
share copies where possible, particularly when a few days more to impart
information will not matter.
C. Division Heads and Supervisors are responsible for approving the type
and quality of material that is to be copied for their units and for any
misuse of this resource.
D. For purposes of sections 8.005.1 and 8.005.2, one copy shall consist of
one page printed on one side. i.e. A double-sided document copied once
would constitute two copies.
8.005.1 Copy Service - Employee Personal Use
Department employees may make personal copies using Department copiers at a
cost of 5 cents per copy. Number of copies is limited to 20 whether copying one
sheet or up to 20 individual sheets or pages. Personal copying is to defer to use
for Department business. The 5 cent per copy fee may be remitted at the
Cashier's Window.
8.005.2 Fees for Copy Service or Research
The Department's policy is to set fees for copy service to the public and research
of records, files, etc., at a level consistent with those charged by other agencies
within Weld County Government. To that end, the following fee schedule will be
used for such services:
A. Copy Service: Flat fee of$1.25 for each copy of any document up to five
pages in length. Documents exceeding five pages in length will be
charged the $1.25 flat fee for the first five pages and 10 cents for each
additional page, i.e., a document four pages long would cost $1.25 to copy
once. A document eight pages long would cost $1.55 to copy once. For
Adm/manual/8.000 aj c
Business Office Policies and Procedures
the copying of public documents via laser jet printer, if feasible, will be
charged 50 cents per page. No fee will be charged for copy services
provided, within reason, to agencies doing business with the Department
where reciprocal service agreements are in effect. No fee will be charged
for copy services to clients of documents necessary for the administration
of programs.
B. Research of Records: Occasionally the Department receives a request
from a citizen or agency to provide public information that requires time
consuming research of Department records. The Director will determine
if the Department has sufficient resources to perform the research. For
research of public records not required by law, where the time necessary
to perform such research is extraordinary (as determined by the
Department Head) a fee based on the actual cost of labor to the
Department will be charged for providing such service. If so, the
requesting party will be advised of the fee to be charged if the requesting
agency is Weld County Government or the Colorado Department of
Human Services if such services are part of the normal flow of work or are
required by statute or regulation.
8.005.21 Fees - Staff Attorney's Office
A. Individuals or agencies may request copies of County Attorney files
related to a Social Services case. The request will be evaluated based on
the requestor's need to know the data contained in the file. If the request
is granted, a $10.00 search fee plus 50 cents per page copying fee will be
charged.
B. Individual or agencies may request a typed copy of sound-recorded
transcripts. The request will be evaluated based on the requestor's need to
know the data contained in the file. If the request is granted, a deposit
equal to three times the actual clock time of the records at $20.00 per hour
will be required. The actual fee charged will equal $20.00 per hour of
staff time required to produce the transcript. The fee is non-refundable.
Adm/manual/8.000.aj c
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