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Home My WebLink About20063435.tiff MCA gal am@gg©tcj If©l©Qlon© Sl@rwi© Rmthogity ooazct i woe / ( . a 4t �\MOr 2007 FINAL BUDGET efil oop5 C0 T Yll Y Atilt Cla h nib' 2006-3435 al 0'L(net( WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, art 4245 November 21, 2006 Division of Local Government 1313 Sherman Street Room 520 Denver, CO 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County 911 Emergency Telephone Service Authority Certification of 2007 budget copy 2007 Budget Message • Description of Service • Budgetary Accounting Basis • Lease/Purchase Agreements • Summary of Resources and Estimated Expenditures • Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 2007 Budget 2007 Resolution to Appropriate Sums of Money Because the authority is supported by a telephone surcharge, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Finance and Administration, at 356-4000, extension 4218. Very truly yours, Margie Mart Secretary/Treasurer 911 Emergency Telephone Authority Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 48 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capability for every telephone in Weld County. E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP) . There are PSAP's in Fort Lupton and Weld County Regional Communications Center. The appropriate response personnel and jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible to administer the 8-911 emergency telephone service program for all of Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents . per month. The Authority Board must determine the surcharge rate each year no later than September 1 and fix the new rate to take effect commencing with the first billing period of each telephone customer on or following the next January 1st. Funds collected from the surcharge must be spent solely to pay for the equipment costs, for the installation costs, and for the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents per month per telephone service. The surcharge has since remained unchanged. Beginning in 1998, the surcharge was also extended to wireless phones. The revenue from the fifty cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 2007 to fund expenditures authorized by the intergovernmental agreement and current legislation. • Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by depreciating E-911 equipment effective January 1, 1993. Equipment will be depreciated using a straight-line method and a five-year life. This depreciation method results in an annualized expense of approximately $111,589. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104(2) (d) , CRS, 1973 as amended: $ 0 A. The total amount to be expended during the ensuring fiscal year for payment of obligations under all lease-purchase agreements involving real property. $ 0 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 2007 to December 31, 2007 Actual Estimated Proposed Final Resources 2005 2006 2007 2007 Beginning Fund Balance $ 2,230,883 $ 2,878,359 $ 3,480,181 $ 3,480,181 Estimated Revenue Surcharge 1,296,215 1,386,786 1,456,125 1,456,125 Interest 55,596 85,000 80,000 80,000 Total Resources $ 3,582,694 $ 4,350,145 $ 5,016,306 $ 5,016,306 Estimated Expenditures Operations Personnel $ 0 $ 0 $, 51,232 $ 51,232 Office Supplies 0 465 550 550 Small Items of Equipment 0 7,499 166,007 166,007 Computer Software 0 0 22,038 22,038 Uniforms - 0 0 8,990 8,990 Other Supplies 0 5,000 2,654 2,654 Telephone Charges 440,770 515,000 540,000 540,000 Contract Payments 0 75,000 283,864 283,864 Training 13,565 15,000 21,895 21,895 Other Prof. Services 0 2,000 2,100 2,100 Grants and Donations 250,000 250,000 0 0 Equipment Equipment 0 0 68,000 68,000 Depreciation 100,320 107,297 111,589 111,589 Contingency 0 0 20,000 20,000 Emergency Reserve 0 0 88,200 88,200 Total Expenditures $ 804,655 $ 977,261 $ 1,387,119 $ 1,387,119 ENDING FUND BALANCE $ 2,778,039 $ 3,372,884 $ 3,629,187 $ 3,629,187 RAtANCE WITH DEPRECIATION RESERVE $ 2,878,359 $ 3,480,181 S 3,740,776 $ 3,740,776 Weld 911 Emergency Telephone Authority 2007 7300- 2005 2006 2007 2007 22300 Revenues Actual Estimate Proposed Final 4410 Telephone Surcharge $1,296,215 $1,386,786 $1,456,125 $1,456,125 4610 Earnings on Deposit 55,596 85.000 80.000 80.000 Total Revenue $1,351,811 $1,471,786 $1,536 125 $1,536,125 Weld 911 Emergency Telephone Authority 2007 7300- 2005 2006 2007 2007 .22300 Emerq Tel Operations Actual Estimate Proposed Final 6111 Personnel $ 0 $ 0 $ 51,232 $ 51,232 6210 Other Supplies 0 465 550 550 6220 Small Items of Eqpt 0 7,499 166,007 166,007 6225 Computer Software 0 0 22,038 22,038 6248 Uniforms 0 0 8,990 8,990 6249 Other Supplies 0 5,000 2,654 2,654 6367 Telephone Charges 440,770 515,000 540,000 540,000 6379 Contract Payments 0 75,000 283,864 283,864 6400 Training 13,565 15,000 21,895 21,895 6370 Other Prof. Services 0 2,000 2,100 2,100 6710 Grants and Donations 250,000 250.000 0 0 Total Expenditures $ 704,335 8 869,964 $1,099,330 $1,099,330 Weld 911 Emergency Telephone Authority 2007 7300- 2005 2006 2007 2007 22300 Equipment Actual Estimate Proposed Final 6540 Depreciation $ 100,320 $ 107,297 $ 111,589 $ 111,589 6952 Equipment 0 0 68,000 68,000 Total Expenditures $ 100,320 $ 107,297 $ 179,589 $ 179,589 7300- 2005 2006 2007 2007 22300 Equipment Actual Estimate Proposed Final 6940CORT Contingency $ 0 $ 0 $ 20,000 $ 20,000 6940EMGY Emergency Reserve 0 0 88,200 88,200 Total Expenditures $ 0 $ 0 $108,200 $108,200 d' 0 '0 00000 00000 en E 0 0 00000 00000 m u ,.7 . . . . 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N N Q o P N N 0 0 P. u NI 20 0 0 2 W E W or m m `°r o a H H a >,mpa r U u x>+H C CO 0 0 a 03 4 O O w 00000 U O 000 u La co TZI OH CO 0 0 W O w Q co CP o o N 0 M M O M M N N N H a H H a >4 E H a 0 I E H H H H rn m m W W W W 0 0 mw 0 •• W )-ICU) H 0 0 0 >A am „ •• rn o rEC al MI Y, N W N N NM 00 aawEz N N EH.-I rr.yH 01 O NmN mm 0 2 2 u u u u b 0 0 0 0 0 0 0 0 00 co N Q H H E E E E N N N �E H H —A CD 0 2 o 004 0 H co RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2007, AND ENDING ON THE LAST DAY OF DECEMBER, 2007. WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has appointed Margie Martinez, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Margie Martinez, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 21, 2006, interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 1,387,119 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ (149,006) From sources other than general property tax 1,536,125 From general property tax levy 0 TOTAL REVENUES $ 1,387,119 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTTEDDthis 21st day of November, A.D., 2006.ATTESTX)L/A4L7XZALAç SECRETARY/TREASURER IRMAN AUTHORITY BOARD AUTHORITY BOARD RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 2007 BUDGET YEAR. WHEREAS, the Authority Board, on November 21, 2006, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses $1,099,330 Capital Outlay 68,000 Depreciation 111,589 Contingency 20,000 Emergency Reserve 88,200 Debt Service 0 TOTAL FUND $1,387,119 ADOPTED thi t day of November, A. . , 006. ATTEST: .Lf/l e/C^ SECRETARY/T ASURER AUTHORITY BOARD ORITY BOARD NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County 911 Emergency Telephone Service Authority Board for the ensuing year of 2007. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at 91510th Street,Greeley,Colorado,where same is open for public inspection. The proposed budget will be considered at a regular meeting of the Authority Board to be held at the Weld County Law Enforcement Administration Building, 1950"O"Street,Greeley,Colorado,on November 14,2006, at 12:00 noon. Any interested elector within such Weld County 911 Emergency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY WELD COUNTY, COLORADO DATED: October 20, 2006 PUBLISHED: October 25, 2006, in the Fort Lupton Press NOTICE AS TO PROPOSED BUDGET PROOF OF PUBLICATION NOTICE IS HEREBY GIVEN that FORT LUPTON a proposed budget has been STATE OF COLORADO submitted to the Weld County 911 Emergency Telephone Service Authority Board for the ensuing COUNTY OF WELD SS. ir of 2007. A copy of the posed budget has been filed in .pie Weld County Office of the Clerk to the Board,located at 915 10th Street, Greeley, Colorado, I, where same is open for publicKarenLambert, do solemnly swear that I inspection. The proposed budget will be considered at a regular p am the Publisher of the Fort Lupton Press; meeting of the Authority Board to that the same is a weekly newspaper printed be held at the Weld County Law Enforcement 195 AdministrationGGreeley, and published in the County of Weld, State Building,o ,one Stre 14,2006, 06, p `y Colorado, noon.n November Any ntested of Colorado at 12:00 Any interested and has a general circulation elector within suchWeld County therein; that said newspaper has been 911 Emergency Telephone Service Authoritybudget and file published continuously and uninterruptedly register gpoe budget fret or p p Y any m any objections thereto at in said county of Weld for a period of more of the any time prior to the final adoption budget. WELD COUNTY 911 than fifty-two consecutive weeks prior to the EMERGENCY firstpublication of the annexed legal notice TELEPHONE SERVICE 9 AUTHORITY WELD COUNTY,COLORADO or advertisement; that said newspaper has DAIED October October 25,2006,in,2006 D.PUBLISHEOctob been admitted to the United States mails as the Fort Lupton Press second-class matter under the provisions of the act of March 3, 1879, or any amendments thereof, and that said newspaper is a weekly newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said weekly newspaper for the period of 1 consecutive insertion(s); and that the first publication of said notice w as in the issue of newspaper, dated 25th day of October, 2006, and the last on the 25th day of October, 2006. 15u6 is u cnbbe a n be ore me, is the 23rd day of October, 2006. O" �OP 03, /opc*1qQ& O- o re OF c0L r, iSsxOh EIS\ CASE NO.401951 key 34260 Hello