HomeMy WebLinkAbout20063152.tiff RESOLUTION
RE: APPROVE CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES AND
AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Child Care Development Agreement for
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Social Services, and United Way
of Weld County, Inc., commencing July 1, 2006, and ending June 30,2007,with further terms and
conditions being as stated in said agreement, and
WHEREAS, after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Child Care Development Agreement
for Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Social Services, and United Way
of Weld County, Inc. be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 15th day of November, A.D., 2006, nunc pro tunc July 1, 2006.
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�,.; � � �r� BOARD OF C UNTY COMMISSIONERS
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ATTEST: y : ��f
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. J. eile, Chair
Weld County Clerk to there�� o�� EXCUSED
David E. Long, Pro-Tem
BY: _
De t Clerk the Board 4
Wilke
APPROVED AS TO FORM: V��
Robert . Mas e
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unty Attl'6mey , O
Glenn Vaad
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Date of signature: <
2006-3152
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DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, CO. 80632
IDWebsite:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
OFax(970)346-7663
•
COLORADO
MEMORANDUM
TO: M.J. Geile, Chair Date: November 13, 2006
Board of County Commissioners FR: Judy A. Griego, Director, Social Services 4,1-(4) 0 ( 1,*,
RE: Child Care Development Agreement for Services Between the Weld County
Department of Social Services and United Way of Weld County, Inc.
Enclosed for Board approval is a Child Care Development Agreement for Services between the
Weld County Department of Social Services(Department)and United Way of Weld County, Inc.
(United Way). This Agreement was reviewed at the Board's Work Session of October 4, 2006.
The Child Care Development Agreement between the Department and United Way finalizes the
process to secure Child Care Quality Expansion Grant Funds for United Way and their
subcontractor, Aims Community College. The Colorado Department of Human Service recently
awarded the Department a total of$22,273 under Quality Assurance Child Care Expansion
Grants,Child Care and Development Funds. Funding has steadily decreased over the years. Last
year the Department's award was $33,000. This Agreement provides the basis by which this
year's award to the Department will be delivered by United Way.
The major provisions of the Agreement are as follows:
I. The term of the Agreement is July 1, 2006 through June 30, 2007.
2. United Way and its subcontractor, Aims Community College, will provide the in-kind
match for the$22,273 awarded to the Department.
3. The Department agrees to reimburse United Way for services in meeting certain goals for
the program and will submit all required fiscal and program reports.
A. Provide on-going in-depth trainings for child care professionals to improve
the quality of care for children in child care throughout Weld County.
United Way will hire a .25 training specialist who will coordinate the trainings;
provide ten English and two Spanish trainings; and provide a keynote speaker for
a county-wide conference.
2006-3152
MEMORANDUM Page 2
Board of County Commissioners
November 13,2006
B. Provide ECE-CARES Level II trainings to child care professionals to
address the social,emotional,and developmental needs of children in child
care. Training would be provided for 30 infant/toddler care providers.
C. Provide Professional Development Opportunities for home, center,and
legally exempt child care providers. Scholarships would be provided to 13
child care professionals at Aims Community College and two sessions will be
provided on First Aid and Infant Child CPR classes.
D. Support prospective child care provider through the distribution of licensing
packets,Collaborative Orientations for new providers, and the
Mentee/Mentor Program.
E. Improve the quality of child care in Weld County by providing assessments
and technical assistance for home providers.
F. Evaluate the effectiveness of grant objectives.
If you have any questions, please contact me.
Contract No. PY07-CCDI
CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
UNITED WAY OF WELD COUNTY, INC.
( x ) Purchase of Child Care Development Services Agreement
( ) Purchase of Child Care Services Agreement
( ) Purchase of Child Care Training Agreement
This Agreement, made and entered into the ' day of 4k 2006,by and between
the Board of County Commissioners,on behalf of the Weld County Department of Social
Services, hereinafter referred to as"Social Services,"and United Way of Weld County,Inc.,
hereinafter referred to as the"Contractor."
WHEREAS,the Colorado Department of Human Services, Division of Child Care,
hereinafter referred to as the State, is authorized by the federal government as the Lead Agency to
administer the Child Care and Development Fund,hereinafter referred to as the CCDF; and
WHEREAS, a priority goal for the State under the CCDF is to improve the availability of
early childhood care and education services and before and after school child care services in
Colorado; and
WHEREAS, Social Services has been selected in accordance with the requirements of the
Colorado Procurement Code, pursuant to a Department of Human Services-approved Request for
Applications process; and
WHEREAS,the State and Social Services hereto concur that Social Services is the
appropriate party to use and disburse certain funds for improving the quality and/or availability of
affordable early childhood care and education services and before and after school child care
programs through the CCDF locally; and
WHEREAS, Social Services is willing and able to administer the use of and expenditure
of certain funds, as defined herein, for the purposes of the State; and
WHEREAS, the Contractor submitted an application to Social Services that meets the
requirements set by the State regarding its approved request for application process; and
WHEREAS,the Contractor possesses necessary knowledge and experience to provide
child care and educational services in Weld County; and
WHEREAS, Social Services desires that the Contractor render such services; and
WHEREAS,the Contractor is willing and able to render such services upon the terms and
conditions provided hereinafter.
NOW THEREFORE, in consideration of the premises,the parties hereto covenant and
agree as follows:
Page 1 of 9
DOS 8/S-12
Contract No. PY07-CCDI
1. Terms
This Agreement shall become effective on July 1, 2006, upon proper execution of this
Agreement and shall expire June 30,2007. The preparation, submission,and acceptance
of a Final Financial Report and Final Program Report shall be undertaken by the
Contractor by July 31, 2007.
2. Scope of Services
A. Services shall be provided by the Contractor in compliance with Exhibit A,a
copy of which is attached and incorporated by reference. The Contractor shall
provide the services specified in Exhibit A,which contains the Contractor's
original proposal submitted to Social Services.
B. In accordance with Exhibit A,the Contractor shall comply with the following
requirements for programs and services:
1) The Contractor shall use grant funds to increase the availability,
affordability, and quality of child care services for low-income families
affected by welfare reform work requirements or families involved in
training/work preparation in order to position the State and Social
Services to meet the work requirements under welfare reform.
2) The Contractor shall perform childcare quality and availability
improvement activities, in accordance with the Contractor's approved
work plan and budget in Exhibit A.
3) The Contractor shall use grant funds only for those activities that result
in the creation of new child care options and/or enhancing and expanding
current child care options.
4) The Contractor shall coordinate grant activities with low-income and
childcare assistance programs serving low-income families and families
who are newly working or involved in work training/preparation and
with other programs providing a range of child care and early childhood
education services in the geographic area(s) providing grant-funded
services.
5) The Contractor shall operate the grant within the confines of the federal
childcare rules and regulations in Exhibit B, as these regulations currently
exist or as they may be amended during the term of this Agreement.
6) The Contractor shall not use funds to supplant or replace funds currently
being used,planned, or committed, for childcare activities. Grant funds
shall not be used to replace existing program revenues.
7) The Contractor shall use a lawful, appropriate sub-contractor selection
process that is in keeping with the Contractor's approved procurement
and contracting procedures.
8) The Contractor shall negotiate specific agreements on new slots
development when contracting with subcontractors.
Page 2 of 9
Contract No. PY07-CCDI
a. These agreements shall, at a minimum, address the continuing
availability of newly developed and enhanced child care options
created by the grant to low-income and public assistance
families.
b. The Contractor shall demonstrate that more children and families
will receive quality services as a direct result of this grant
funding.
9) The Contractor's quality and availability program(s)will be monitored
and evaluated based on performance measures submitted as part of the
grant application.
10) The Contractor shall start funding activities within 30 days of receiving a
signed contract.
11) The Contractor shall consult with the Department of Human
Services/Division of Child Care Licensing Specialist to ensure that all
grant-funded programs meet applicable licensing requirements.
12) The use of grant dollars for direct childcare staff(provider)salaries and
fringe benefits during start-up and/or expansion of capacity are only
allowable if directly related to creating new or expanded child care
services.
13) In administering the grant program and funds,the Contractor shall
prioritize:
a. Meeting the needs of low-income parents and families having
children with special needs who are eligible for child care under
federal child care regulations;
b. Making effective use of community resources; and
c. Providing high quality programs, which create an environment
that enhances the age-appropriate, education, social, cultural,
emotional and recreational development of children.
14) The Contractor shall provide public awareness and outreach to low-
income and newly working families so they are aware of and can access
grant-funded services.
15) The Contractor shall submit any requests to use grant funds for the
purchase of computers and administrative software in writing for
approval by the State. The State will only consider such requests for
programs serving 50 or more children and demonstrating a direct
relationship between the expenditure and increased childcare capacity
and/or quality.
16) Grant funds shall not be used for direct subsidies/scholarships for
childcare or for general administrative support services, which are not
directly related to this quality and capacity expansion grant.
Page 3 of 9
Contract No. PY07-CCDI
17) At a minimum,the Contractor shall provide a local match of 10%of the
total project budget or that percentage of local match the Contractor
committed to in the approved grant application—whichever is higher.
a. The Contractor acknowledges it has confirmed the availability of
the local match prior to the effective date of the Agreement.
b. The Contractor ensures that the local match will be met during
the term of this Agreement.
18) The Contractor shall cooperate with Social Services, State and/or federal
monitoring of the Contractor's program and costs.
19) The Contractor shall ensure parents have unlimited access to their
children in care and to the provider caring for their children during
normal operating hours whenever their children are in care.
20) The Contractor shall not use funds for the following activities:
• to purchase or improve land,
• to purchase vans,trucks, or automobiles,
• to purchase, construct or permanently improve any building
or facility.
21) The Contractor shall not engage in activities intended to extend or
replace regular academic programs or for tuition (in grades 1-12) or for
related expenses for academic programs.
22) The Contractor shall demonstrate in the final program report that more
children received quality child care services as a result of this funding.
23) If providing Out-of-School Time Programs,the Contractor shall ensure
that these services are available Monday-Friday, including school
holidays and vacation periods other than legal public holidays to children
attending early childhood development programs, kindergarten or
elementary and secondary school classes during such times of the day
and on such days that the regular instructional services are not in session.
C. The Contractor shall receive from Social Services certain funds and disburse
such funds pursuant to the Budget, pages 30-31 of Exhibit A.
D. The Contractor shall confer with the Director of Social Services, or the Director's
designee,as deemed appropriate by Social Services or at the request of the
Contractor,to allow for open discussions of progress, problem(s) encountered,
and problem(s) solutions.
E. The Contractor shall operate the Program(s)within the express confines of the
federal childcare rules and regulations in Exhibit B governing the use of these
funds. The Contractor acknowledges by its signature on this Agreement that
these rules and regulations will be explained to and/or incorporated into all sub-
contractor and/or other lower tier participant agreements or contracts as
Page 4 of 9
Contract No. PY07-CCDI
appropriate. The Contractor and all sub-contractors shall operate the Program(s)
in accord with any new federal and/or State Rules and Regulations applicable to
this Agreement which may hereafter be promulgated by the State and/or federal
government during the term of this Agreement, upon notification by the Social
Services, as deemed appropriate by the State in consultation with the Contractor.
F. The Contractor and all sub-contractors shall publicly acknowledge and include an
acknowledgment in publications and/or written materials developed and
disseminated through funding available under this Agreement that funding was
provided by Social Services and the Colorado Department of Human Services,
Division of Child Care,as the lead agency in Colorado for administering CCDF
Funds available through the U.S. Department of Health and Human Services.
3. Payment Schedule
A. Payment shall be made on the basis of Exhibit A, a copy of which is attached and
incorporated by reference.
This Agreement Budget shall establish the maximum reimbursement,which will
be paid from Social Services funds during the duration of this Agreement.
B. The Contractor will submit an itemized monthly billing to Social Services for all
costs incurred pursuant to Exhibit A of this Agreement in accordance with
criteria established by Social Services. The Contractor shall submit all itemized
monthly billings to Social Services not later than the fifteenth(15)day of the
month following the month the cost was incurred. Billings must be signed by the
Contractor.
Failure to submit monthly billings in accordance with the terms of this
Agreement shall result in the Contractor's forfeiture of all rights to be reimbursed
for such expenses.
C. Payments to the Contractor shall be made monthly by Social Services upon
receipt of such itemized billings as required under Exhibit A.
D. Reimbursement of costs incurred pursuant to this Agreement is expressly
contingent upon the availability of Weld County funds to Social Services.
E. Social Services shall not be billed for, and reimbursement shall not be made for
time involved in activities outside of those defined in Exhibit A. Work
performed prior to the execution of this Agreement shall not be reimbursed or
considered part of this Agreement.
6. Assurances
The Contractor shall abide by all assurances as set for in the attached Exhibit C,which is
attached hereto and incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this Agreement,the Contractor shall strictly
adhere to all applicable federal and state laws, orders,and all applicable standards,
Page 5 of 9
Contract No. PY07-CCDI
regulations, interpretations or guidelines issued pursuant thereto. This includes the
protection of the confidentiality of all applicant/recipient records, papers, documents,
tapes and any other materials that have been or may hereafter be established which
related to this Contract. The Contractor acknowledges that the following laws are
included:
• Age Discrimination Act of 1975,42 U.S.C. Sections 6101 et.seq.
and its implementing regulations,45 C.F.R. Part 91;
• Age Discrimination in Employment Act of 1967, 29 U.S.C.
621-634;
• Americans with Disabilities Act of 1990(ADA)42 U.S.C. 12101
et. seq.;
• The Drug Free Workplace Act of 1988, 41 U.S.C. 701 et. seq.;
• Equal Pay Act of 1963, 29 U.S.C. 206(d);
• Immigration Report and Control Act of 1986, 8 U.S.C. 132b;
• Pro-Children Act of 1994, 20 U.S.C. 6081 et. seq.;
• Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as
amended and implementing regulation 45 C.F.R. Part 84;
• Titles VI &VII of the Civil Rights Act of 1964,42 U.S.C. 2000d
& e;
• Title IX of the Education Amendments of 1972, 20 U.S.C. 181
et.seq.:
• Section 24-34-302, et. seq., Colorado Revised Statutes 1993, as
amended;
• The "Uniform Administrative Requirements for Grants and
Cooperative Agreements to the State and Local Governments
(Common Rule,"at 49 Code of Federal Regulations, Part 18;
• Office of Management and Budget Circulars A-87, A-21 or A-122,
and A-102 or A-110, whichever is applicable.
• The Hatch Act(5 USC 1501-1508)and Public Law 94-454 Section
4728. These statutes state that federal funds cannot be used for
partisan political purposes of any kind by and person or
organization involved in the administrations of federally-assisted
programs.
The Contractor also shall comply with any and all laws and regulations prohibiting
discrimination in the specific program(s)which is/are the subject of the Agreement. In
consideration of and for the purpose of obtaining any and all federal and/or state financial
assistance,the Contractor makes the following assurances:
A. The Contractor will not discriminate against any person on the basis of race,
color, national origin, age, sex, religion and handicap, including Acquired
Immune Deficiency Syndrome (AIDS) or AIDS related conditions, in
performance of work under this Agreement.
B. At all times during the performance of this Agreement,no qualified individual
with a disability shall, by reason of such disability, be excluded from
participation in, or denied benefits of the service, programs, or activities
disclosure statement setting forth the relevant details for the State's consideration
and direction. Failure to promptly submit a disclosure statement or to follow the
State's direction in regard to the apparent conflict shall be grounds for
termination of the Agreement.
Page 6 of 9
Contract No. PY07-CCDI
Further,the Contractor(and subcontractors or subgrantees permitted under the
terms of this Agreement) shall maintain a written code of standards governing the
performance of its employees engaged in the award and administration of
contracts. No employee, officer or agent of the Contractor, subcontractor, or
subgrantee shall participate in the selection, or in the award or administration of a
contract or subcontract supported by Federal funds if a conflict of interest, real or
apparent, would be involved.
Such a conflict would arise when:
1) The employee, officer,or agent;
2) Any member of the employee's immediate family;
3) The employee's partner; or
4) An organization which employs or is about to employ any of the
above,
has a financial or other interest in the firm selected for award. The
Contractor's, subcontractor's or subgrantee's officers, employees, or
agents will neither solicit nor accept gratuities, favors,or anything of
monetary value from Contractor's potential contractors, or parties to
sub agreements.
8. Certifications
A. Contractor certifies that, at the time of entering into this Contract, it has
currently in effect all necessary licenses,approvals, insurances, etc.
required to properly provide the services and/or supplies by this contract.
B. Public Law 103-227, Part C—Environment Tobacco Smoke, also known
as the Pro-Children Act of 1994(ACT), requires that smoking not be
permitted in any portion of any indoor facility owned or leased or
contracted for by an entity and used routinely or regularly for the
provision of health, day care, education, or library services to children
under the age of 18, if the services are funded by Federal programs either
directly or through State or local governments by Federal grant, contract,
loan, or loan guarantee. The law does not apply to children's services
provided by private residences,facilities funded solely by Medicare or
Medicaid funds,and portions of facilities used for inpatient drug or
alcohol treatment. Failure to comply with the provision of the law may
result in the imposition of a civil monetary penalty of up to $1,000 per
day and/or the imposition of an administrative compliance order on the
responsible entity. By signing and submitting this application,the
Contractor certifies that it will comply with the requirements of the Act.
The Contractor further agrees that it will require the language of this
certification be included in any subawards which contain provisions for
children's services and that all subgrantees shall certify and perform
accordingly.
9. Monitoring and Evaluation
The Contractor and Social Services agree that monitoring and evaluation of the
Performance of this Agreement shall be conducted by the Contractor and Social
Services. The results of the monitoring and evaluation shall be provided to the
Board of County Commissioners, Weld County, Colorado.
Page 7 of 9
Contract No. PY07-CCDI
The Contractor shall permit Social Services, and any other duly authorized agent
or governmental agency,to monitor all activities conducted by the Contractor
pursuant to the terms of this Agreement. As the monitoring agency may in its
sole discretion deem necessary or appropriate, such program data, special analyses, onsite
checking, formal audit examinations,or any other reasonable procedures. All such
monitoring shall be performed in a manner that will not unduly interfere with agreement
work.
10. Modification of Agreement
All modification to this Agreement shall be in writing and signed by both parties.
11. Remedies
The Director of Social Services or designee may exercise the following remedial Actions
should s/he find the Contractor substantially failed to satisfy the scope of work found in
this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean
incorrect or improper activities or inaction by the Contractor. The remedial actions are as
follows:
A. Withhold payment to the Contractor until the necessary services or correction in
performance are satisfactorily completed.
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to Social
Services. Denial of the amount of payment shall be reasonably related to the
amount of work or deliverables lost to Social Services.
C. Incorrect payment to the Contractor due to omission, error, fraud,and/or
defalcation shall be recovered from Contractor by deduction from subsequent
payments under this Agreement or other agreements between Social Services and
the Contractor,or by Social Services as a debt due Social Services or otherwise
as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby-designated
representatives of the respective parties. Either party may from time to time designate in
writing a new or substitute representative(s):
For Social Services: For the Contractor:
John Kruse Sheila Watson
Assistance Payments Manager Director of Children's Programs
13. Notice
All notices required to be given by the parties hereunder shall be given by Certified or
registered mail to the individuals at the addresses set forth below. Either party may from
time to time designate in writing a substitute person(s)or address to which such notices
shall be sent:
Page 8 of 9
Contract No. PY07-CCDI
To: Social Services To: United Way of Weld County, Inc.
Judy A. Griego, Director Jeannine Truswell, Executive Director
P. O. Box A P.O. Box 1944
Greeley, CO 80632 Greeley, CO 80632
14. Litigation
The Contractor shall promptly notify Social Services in the event that the Contractor
learns of any actual litigation in which it is a party defendant in a case which involved
services provided under this Agreement. The Contractor, within five(5)calendar days
after being served with a summons, complaint,or other pleading which has been filed in
any federal or state court or administrative agency, shall deliver copies of such
document(s)to the Social Services' Director. The term "litigation" includes an
assignment for the benefit of creditors, and filings in bankruptcy, reorganization and/or
foreclosure.
15. Termination
This Agreement may be terminated at any time by either party given thirty(30)days
written notice and is subject to the availability of funding.
16. Entire Agreement
This Agreement together with all attachments hereto, constitutes the entire understanding
between the parties with respect to the subject matter hereof, and may not be changed or
modified except as stated in Paragraph 10 herein.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,
month, and year fir}st above written.
ATTEST: Sri, 1, e OARD OF COUNTY COMMISSIONERS
Weld County Cler 'o t t o ' LD COUNTY, COLORADO
last • _
a0
/ 4 ,n,,-, id
By: t,r1/4, I
Depu Clerk 0 N"Y A M.J. Ge le, Chair NOV 1 5 2006
APPROVMED AOFORM: ��r►>s
r �� CONTRACTOR:
Cptinty Attorney ,j;.7
1,
By z.
WELD COUNTY DEPARTMENT OF Kevin chwind ai
SOCIAL SERVICES
By: �1
Ju A. Grie o, Dire t r Jeannin Truswell, Executive Director
Page 9 of
Contract No. PY07-CCDI
EXHIBIT A
STATEMENT OF WORK
1. It is hereby agreed that the Contractor shall comply with the Statement of Work
and responsibilities. The Contractor shall provide the services specified in the
Contractor's Request for Application, attached hereto and any addenda to the
Request for Application.
The Contractor shall receive state funds and disburse such funds pursuant to the
Budget attached hereto in the Request for Application and, if applicable, any
addenda to the Request for Application.
2. Social Services shall provide guidance to the Contractor, as deemed necessary by
the State or at the request of the Contractor, and monitor the Contractor's
compliance and adherence to the terms of the contract.
3. The parties agree that services to be provided under this contract, excepting
preparation, submission and acceptance of a Final Financial Report and a Final
Program Report, shall be completed no later than July 31, 2007. Any funds
unliquidated by the Contractor shall revert back to Social Services.
4. Attached to Exhibit A shall be the information delineated in the Contractor's
Request for Application, and as authorized by Social Services as follows:
a) Application Summary Form
b) Section A—Need for the Program and Expected Benefits
c) Section B—Strategic Plan, Outreach, and Staffing
d) Section C—Coordination, Collaboration, and Local Match
e) Section D—Plan for Continuation after Grant Ends
t) Section E—Line Item Budget Form and Budget Narrative
Any addenda, if required.
COLORADO DIVISION OF CHILD CARE
GRAM APPLICATION-PART III
Page 1 of 1
,x .;. APPLICATION,SU1 J\LSRY FORM ', :..„-')..-.,-7,,t,:,
Legal Name of Organization:
(please give full departmental name): Weld County Department of Social Services
Address: 315 North 11th Avenue
City/State/Zip: Greeley, Colorado 80631
Contact Person: Judy Griego
(The person who can answer questions about the application)
Phone Number: 970-352-1551 ext. 6510 Fax Number: 970-353-5215
E-mail Address: griegoja@co.weld.co.us Amount Requested: $49,496.30
Federal Employer Identification Number(FEIN): 84-46000813
1
Funds will be used for
(check all that apply)
New child care facility startup Minor renovation to meet licensing requirements
Expansion of existing facility X Equipment/supplies _
X Training x Consumer Education
y Resource and referral y Provider retention
X Provider/staff training X Costs to meet licensing requirements
Staff/operating: Detail how you plan to
continue staff costs after grant ends in your
response to Section D-Continuation X Expanding quality of care in target community(ies)
CHECK ALL THAT APPLY TO THE PROPOSED PROJECT
X Early childhood program
_ Children of teen parents
School-age(Out of School)program Children of homeless families
X Children with special needs
X Infants/Toddlers
Public school site Colorado Pre-school Program
Migrant and seasonal workers Children in Chapter 1 local school districts
X Private-for-profit center -
Family resource center/school
X—
Evening/weekend care X Full-week care
Wrap-around child care(part-day) Other(s eci
Area of high poverty p ty)
I certify that the information provided in this application is, to the best of my knowledge, complete and
accurate. If the award is made, the applicant commits to project implementation in keeping with the
proposal content and budget and to adhere to all assurances, certifications, terms, conditions, and other
requirements contained in this application and in the RFA. -7
Authorized name and signature:
Mike Geile, Chair �'a
�G �'►�r/ .n3 6 2006
Print Name Si natu.- 1 I A
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ivt L#D CO. 'rvJTy CL i- �) LPL m���%r 2 `� f
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United Way
of Weld County
814 9th Street
Post Office Box 1944
Greeley,Colorado 80632
tel 970353.4300
toll free 800.411.8979
fax 9703534738
uwwc@unitedway-weld.org United f
www.unitedwa weld.0r lv�
January 23, 2006 Way tfir
Scott Raun, Grant Specialist
Colorado Division of Child Care
1575 Sherman, 1st Floor
Denver, CO 80203-1714
Dear Mr. Raun:
On behalf of United Way of Weld County and Aims Community College we are
pleased to be submitting through the Weld County Department of Social Services
the Child Care Expansion Grant Proposal for Fiscal Year 2006-2007. We have
partnered for the past six years in this grant effort and have experienced some
very positive relationships from the partnership as well as productive use of grant
funds.
The attached proposal is specifically targeted at raising the quality of child care in
child care homes and centers, retaining center staff and home providers, and
increasing quality training opportunities for child care staff. We are excited about
the implementation of The ECE — CARES Level II teachers training program.
United Way of Weld County and Aims Community College are again committing
both cash and in-kind support to this project far exceeding the requirements.
Aims Community College will also provide substantial commitment of in-kind
support. The project coordinator, Sheila Avers and Kathy Hamblin will continue to
direct the efforts of this project.
We are optimistic about the benefits of this proposal to Weld County children and
families, and child care professionals. Please give the proposal your careful
consideration.
erely,
J nnine Truswell, Executive Director Kathy
nited Way of Weld County Education Program Director
Aims Community College
Files Word/CCR&IL/Grant/Fxpansion Grant Cover Letter 2006-2007
what matters: : ...
4 • •1 •
SECTION A: Need for the Program and Expected Benefits
Communities to be served and gaps: The goal of this grant proposal is to raise the quality of child care
in new and existing facilities, expand the availability of infant/toddler care, and increase quality training
opportunities for childcare staff in all of the 22 communities in Weld County, which has a population of
209,907. According to Colorado Children's Campaign's Kids Count Report (2005) there are 58,375
children under the age of 18 and 17,269 children under the age of 5 in Weld. Of those children, 12%
(down from 14.3% in 2004) live in poverty. Weld County continues to have a higher poverty rate and
lower median household income than other Front Range counties. Although Weld County's
unemployment rate decreased, with the December 2005 rate at 5.6% down from last year's rate of 6.3%,
the per capita income in 2002 was $43,476 compared to $48,060 for Colorado, making Weld the largest
and one of the poorest counties in the state (Kids Count CO, 2005).
This proposal is being submitted by Weld County Department of Social Services, which also
provides grant oversight. United Way of Weld County and Aims Community College (Aims) will
coordinate the grant activities. These three agencies have a history of successful collaboration and look
forward to continued partnership efforts to improve quality and quantity of child care throughout Weld
County.
Child Care Services (formerly Child Care Resource & Referral) located at United Way of Weld
County works with licensed child care centers and home providers throughout the county. There are 278
licensed homes and 70 centers including before and after school programs. In 2005, Child Care Services
received 496 calls from parents seeking assistance in locating child care, a 1% increase from 2004. Since
July 2005, 22 licensing packets have been issued to potential new providers. Of these, 11 are
participating in the mentoring program, which will increase the number of quality child care slots.
Aims Early Childhood Education program has a long-standing history of providing current,
relevant training for pre-service and in-service child care professionals in the region. The program offers
seven certificates, an Associate of Applied Science degree and the Statewide Early Childhood Education
Articulation Associate of Arts degree. Aims Community College has a history of successful grant
management. Current projects include: FACET—a Head Start Hispanic Latino Service Partnership
Institutions grant (ACYF) and the Infant Toddler Quality Improvement project.
Gap(s) between the needs to be addressed by this project and existing services:
The collaborating agencies are dedicated to improving the quality and quantity of care offered in
child care centers and homes. While existing child care services seem sufficient in number for pre-
school and school aged children, the number of infant/toddler slots continues to decrease in Weld
County. The goals of this grant proposal have been determined through continuous communication with
child care stakeholders in Weld County, including but not limited to, center and home-based providers,
school districts, non-profit organizations, governmental entities including mental health, and business
organizations; therefore, grant funds for this proposal will be used to build childcare capacity and
increase the availability of affordable, quality childcare for all Weld County families through a variety
of activities. These activities will include:
1. Provide on-going comprehensive trainings for child care professionals to improve the quality of
child care for children, including infants and toddlers, throughout Weld County. Existing and new
providers continue to request early childhood training. Attendance at 2005-2006 trainings increased
significantly, with a total of 210 individuals participating in four training sessions, five additional
trainings are scheduled. Pre and post evaluation scores of the "Working with Families of Diverse
Cultures" training showed that 79% of participants gained additional knowledge from the training. In
2006-2007, eight additional trainings will be offered in order to meet provider's professional
development requirements. One of the trainings will be duplicated in Spanish.
A conference for both parents and child care providers was held September 17, 2005 and 95
child care providers attended and received five hours of continuing education credits. With 2006-2007
grant funds and in collaboration with Promises for Children, the child care associations and key
community stakeholders, the 3rd annual conference will be held in fall 2006. The conference will
feature a keynote speaker and breakout sessions to address additional child care provider training needs.
A training specialist will be hired to coordinate all of the training activities of this project.
2. Provide Professional Development opportunities for home, center and legally exempt child care
providers through relevant and interactive trainings. A primary indicator of quality in child care is
the training level of the providers. Their skills and professionalism is dramatically improved when they
participate in on-going professional development. Past efforts have contributed to stability and retention
in staff at participating sites. The grant will provide tuition scholarships at Aims for home and center
child care professionals (12 participants each semester). Participants will apply for the scholarships by
submitting a Professional Development Plan, which details their professional development goals for 12
months. The project will also provide funds for tuition and textbooks for 13 students to take the
Expanding Quality in Infant/Toddler Care courses at Aims. A resource packet containing tools to use
when working with infants and toddlers will be given to 13 students, as well as Ounce Scale materials.
The Ounce Scale is a nationally recognized assessment tool, which engages providers and parents in on-
going observation of infant and toddler development.
A survey of legally exempt providers indicated a desire for access to low-cost First Aid and
Infant Child CPR trainings. Thus, two sessions of First Aid and Infant Child CPR classes will be
offered to a total of 24 legally exempt home providers.
These training efforts will improve the quality of child care of participants in centers and in child
care homes.
3. Provide ECE-CARES Level II to child care professionals to address the social, emotional and
developmental needs of infants and toddlers in child care. A survey of teachers and child care
providers reports that 20% of Colorado children, birth to eight years of age, have emotional and
behavioral problems serious enough to disrupt classrooms and distress teachers. Teachers report that
many more children, including toddlers, are coming to school worried about violence, acting
aggressively, lacking the social skills to get along with others and not ready to learn. The social and
emotional needs of all children are of major concern in this situation. ECE CARES Level I was offered
in 2005-2006 to address some of these needs. In 2006-2007, thirty home and center providers will
receive additional training in ECE-CARES Level II, so they are better equipped to serve infants,
toddlers, English language learners, and children with developmental delays. The ECE-CARES training
has been well received in Weld and continued support of providers is needed to meet the
social/emotional and developmental needs of children.
4. Support prospective child care home providers through distribution of licensing packets,
collaborative orientations for new providers and the Mentee/Mentor Program. The purpose of this
goal is to create and maintain a quality child care environment and retain providers in the field.
Prospective family child care providers purchase licensing packets from United Way of Weld County's
Child Care Services Program and are given information about collaborative orientations and trainings.
These collaborative orientations include self-assessment tools, information on food programs and an
overview of licensing rules and regulations. The orientations have been successful in recruiting and
supporting prospective family child care providers. All prospective providers receive information and
an invitation to participate in the Mentee/Mentor Program, which provides additional training and pairs
them with experienced providers at the time of their licensing packet purchase. The successful history of
this program includes weekly one-on-one Mentor/Mentee meetings; monthly group Mentor/Mentee
meetings; professional development planning; and development of their professional profile. The
outcome of this goal is to build the availability of quality child care capacity while providing training
and support to new providers.
5. Improve the quality of child care in Weld County by providing assessments and technical
assistance for homes and centers. The grant will assist one home through the National Association for
Family Child Care (NAFCC) accreditation and one center through the National Association for the
Education of Young Children (NAEYC) accreditation. Because of restructuring of the NAEYC
Accreditation Process and Fee Structure the project will also pay for the on-site visit for one center. In
4
accordance with the quality improvement recommendations of Qualistar Early Learning one home and
one 8-classroom center will be Quality Star Rated. A key component of this goal is to provide technical
assistance to individuals participating in the accreditation and ratings process. Each participant will
commit to the process on a voluntary basis and technical assistance is the feature that will help ensure
success. Technical assistance provided by UWWC Child Care Services staff, will include regular
contact to answer questions, provide connections with others, troubleshooting and coaching. The
outcome of this goal is to positively impact the quality of care for Weld County's children in these
facilities.
6. Evaluate the effectiveness of grant objectives. The Quality Assurance Grant Evaluation
Committee will meet quarterly to evaluate grant activities, measure goals and report those outcomes as
required. Each goal and the corresponding strategies will be evaluated, results reported first to the Child
Care Training Sub-committee then to United Way of Weld County's Child Care Committee and finally
in the formal required quarterly reports.
SECTION 13: Strategic Plan, Outreach and Staffing
Section B —Part 1
Goal 1 Provide on-going comprehensive trainings for child care professionals to improve the quality
of care for children, including infants and toddlers, in child care throughout Weld County.
Strategy # I Provide eight trainings (seven in English and one in Spanish) throughout
Weld County on topics requested by child care providers.
Action Plan: Contract with a .25 fie coordinator to schedule trainings, secure qualified
trainers, order materials, market the trainings, enroll participants and
facilitate the trainings.
Measurable Outcomes: Child Care providers attend trainings and gain core knowledge.
How Measured: Count the number of providers attending trainings.
Indicators of Success: 400 child care providers will attend trainings and complete pre and post
evaluations, demonstrating 50% increase of the core knowledge of the
training session.
Timeline: Approximately one training per month, September through June.
Strategy #3 Provide home and center providers and families a countywide
conference with a keynote early childhood expert speaker and breakout
training sessions.
Action Plan: Collaborate with Promises for Children, the child care associations and
key community stakeholders to plan and implement the conference.
Measurable Outcomes: Child care providers attend the annual countywide conference.
How Measured: Count the number of child care providers attending the conference. _
5
Indicators of Success: 100 Child care providers will attend the conference, complete pre and
post evaluations and demonstrate a 50% increase in core knowledge and
overall satisfaction.
Timeline: Fall 2006.
Goal 2 Provide Professional Development Opportunities for home, center and legally exempt child
care providers through relevant and interactive trainings.
Strategy #1 Provide Aims ECE Courses to child care providers.
Action Plan: Child care providers will be eligible for tuition scholarships for ECE
courses, including infant/toddler courses, at Aims.
Measurable Outcomes: Participants enroll; attend and successfully complete ECE courses.
How Measured: Number of tuition scholarships.
Indicators of Success: Tuition funds distributed to 24 students receiving a "C" grade or better
upon completion of the course.
Timeline: Fall 2006 and Spring 2007 semesters at Aims.
Strategy #2 Provide tuition, textbooks and resource packets for 13 students enroll-
led in Aims'ECE Expanding Quality in Infant/Toddler Care courses
Action Plan: Infant/toddler child care providers will be eligible for tuition
scholarships, textbooks and resource packets.
Measurable Outcomes: Participants enroll, attend and successfully complete the Expanding
Quality in Infant/Toddler Care courses.
How Measured: Number of students completing the course.
Indicators of Success: 80% of eligible providers pass ECE courses with a grade "C" or better.
Tuition, books and resource packets are distributed to 13 students.
Timeline: Fall 2006 and Spring 2007.
Strategy #3 Distribute Ounce Scale materials to infant/toddler providers.
Action Plan: Provide Ounce Scale materials, observation records and family albums.
Measurable Outcomes: Ounce Scale materials distributed.
How Measured: Number of students receiving the Ounce Scale materials.
Indicators of Success: 13 Ounce Scale packets distributed.
Timeline: Fall 2006 and Spring 2007
Strategy #4 Provide First Aid and Infant Child CPR classes to exempt providers.
Action Plan: Exempt child care home providers will be eligible for First Aid and
Infant Child CPR classes.
Measurable Outcomes: Exempt home providers will successfully complete the First Aid and
Infant Child CPR classes and provide First Aid and CPR to children in
their care.
How Measured: The number of participants attending and receiving First Aid and Infant
Child CPR certification.
Indicators of Success: I) 24 exempt home providers will attend First Aid and Infant Child CPR
courses; and 2) 80% of participants will receive First Aid and Infant
Child CPR certification.
Timeline: Fall 2006 and Spring 2007.
Goal 3 Provide ECE-CARES Level II training to child care professionals to address the social,
emotional and develo mental needs of infants and toddlers in child care.
Strategy #1 Provide ECE-CARES Level II training.
Action Plan: Infant and toddler care providers who completed ECE CARES Level I
will be eligible for ECE-CARES Level II training.
Measurable Outcomes: Infant/toddler care providers will complete ECE CARES Level II.
6
How Measured: The number of participants completing ECE CARES Level II.
Indicators of Success: 1) 30 infant/toddler care providers will successfully complete ECE-
CARES Level II; and 2) Follow up survey of participants will reflect
successful integration of skills learned in ECE CARES Level II
Timeline: Fall 2006.
Goal 4 Support prospective child care home providers through the distribution of licensing packets,
Collaborative Orientations for new providers, and the Mentee/Mentor Program.
Strategy #1 Prospective child care providers will receive licensing packets and
information on collaborative orientations and trainings.
Action Plan: Distribute licensing packets; provide collaborative orientations and
trainings for prospective child care providers.
Measurable Outcomes: Prospective child care providers will receive licensing packets and
infonnation on collaborative orientation and trainings.
How Measured: 1) Number of licensing packets distributed; 2) Number of new providers
attending collaborative orientations; and 3) Number of collaborative
orientations held.
Indicators of Success: 1) 30 licensing packets sold; 2) 40% of prospective child care providers
obtaining licensing packets completed the licensing process and attended
new provider orientations; and 3)Five collaborative orientations held.
Timeline: New provider orientations will take place bi-monthly in August-May.
Strategy #2 Provide facilitation of the Mentee/Mentor program for new providers.
Action Plan: Experienced licensed providers (Mentors) will be paired with new
providers (Mentees) to provide ongoing support and training.
Measurable Outcomes: The number of Mentees successfully completing the program.
How Measured: Count the number of potential home providers participating.
Indicators of Success: I) Ten Mentees complete the licensing process and create a quality child
care environment; 2) 11 Mentor/Mentee meetings are attended by at least
50% of participants; 3) At least six mentors provide viable support to the
Mentees; 4) Four quarterly meetings conducted; 5) Professional
Development plans developed and reviewed.
Timeline I) On-going; 2) On-going; 3) On-going; 4) On-going and 5) On-going Improve the quality of child care in Weld County by providing assessments and technical
Goal 5 assistance for homes and centers.
Strategy #1 Provide financial and technical assistance for NAFCC and NAEYC
accreditation.
Action Plan: Recruit and provide technical assistance for a family child care home and
a child care center to participate in the accreditation process.
Measurable Outcomes: Child care providers use an accreditation system in their facility.
Technical assistance provided.
How Measured: The number of providers completing the accreditation process. Technical
assistance visits are documented.
Indicators of Success: One home and one center's accreditation documents are submitted and
acknowledged by each of the accreditation organizations. Technical
assistance visits are documented.
Timeline: Throughout the grant period.
Strategy #2 Provide financial assistance for a NAEYC on-site visit.
Action Plan: Assist the child care center with the NAEYC Center on-site visit fee.
Measurable Outcomes: Child care center on-site NAEYC visit completed successfully.
How Measured: Center receives NAEYC accreditation report after on-site visit.
Indicators of Success: One center will become NAEYC accredited.
Timeline: Spring 2007.
Strategy #3 Provide financial and technical assistance for a family child care home
and a child care center to obtain a Quality Star Rating.
Action Plan: Recruit and provide technical assistance for a family child care home and
a child care center to participate in the Quality Star Rating.
Measurable Outcomes: Child care providers use a quality rating system in their facility.
Technical Assistance provided.
How Measured: The number of providers completing the quality rating process.
Technical Assistance visits documented.
Indicators of Success: One family child care home and one child care center will become
Quality Star Rated. Technical Assistance visits documented.
Timeline: Throughout the grant period. _
Goal 6 Evaluate the effectiveness of grant objectives.
Strategy #1 The Quality Assurance Grant Evaluation Committee will review and
evaluate all goals within the grant. _
Action Plan: The Committee will meet quarterly to review the progress of each goal
Measurable Outcomes: The Committee meets to review and evaluate objectives.
How Measured: Number of times the Committee meets.
Indicators of Success: 1) Quarterly meetings attended by Committee members to review and
evaluate objectives, 2) The Child Care Training Sub-Committee reports
progress on objectives to the Child Care Services Committee; 3)
Progress reported in required quarterly grant reports.
Timeline: Quarterly throughout grant period.
Section B —Part II (Outreach, Staffing, and Impact)
Both child care center and family child care home providers will receive information regarding
the opportunity to participate in child care quality improvement programs by way of announcements at
association meetings and in Aims Community College ECE classes and advising meetings, the quarterly
newsletters and bi-monthly training opportunity mailings. Previously successful quality assurance
programs and aggressive marketing efforts to the child care network provide opportunities for the
promotion of the new and continued quality expansion goals.
All program participants including mentors and mcntees, ECE-CARES, accreditation and
Quality Star Rating and Aims Professional Development Programs will be selected through an
application process. This will allow monitoring of progress and assurance that participants represent the
diversity of Weld County.
s
The grant coordinator is Sheila Avers, Director of Children's Programs at United Way of Weld
County, which includes the county's Child Care Services Program. She has been an employee of United
Way of Weld County for seven years. Staff of United Way of Weld County's Child Care Services
Program will continue to work to implement the goals and strategies of this grant. Kathy Hamblin,
Director of Education at Aims Community College will coordinate the Professional Development
Programs. Weld County Department of Social Services Special Projects Supervisor, Shari Armstrong,
will meet with all grant administrative staff regularly as their grant liaison. All staff members have a
background in early childhood education or related fields. Vanessa Mininger, United Way of Weld
County's Child Care Services Coordinator will be the contact for any questions about the program from
child care providers and others. She may be reached at: Vanessa Mininger, 970-353-4300 ext. 131 by
phone or at vanessa@unitedway-weld.org.
Weld has over 2,000 low income children in center and home based care. Child care
stakeholders in the community, non-profit organizations, home and center based child care providers,
and governmental entities collaborate in the effective use of community resources to impact low income
families. Participation by 30 center and/or licensed home providers (ECE-CARES Level II Training),
over 300 home and center providers (trainings), 10 prospective home child care providers (mentees), the
quality assessments of 6 sites and 37 Professional Development participants will positively impact a
large number of children, including infants and toddlers throughout Weld. The goals of this grant will
directly create new child care slots, of which a significant number will serve children from low-income
families. The number of child care facilities providing services through this grant's activities affects
6,355 slots. This grants' focus is to retain quality providers, recruit new providers, and improve the
quality of care available to all children, including infants and toddlers.
SECTION C: Coordination, Collaboration and Local Match
Local Participants: United Way of Weld County's Child Care Services Program facilitates a Child
Care Committee comprised of leaders in child care who support and review child care efforts. Weld
9
County Family Child Care Association, The Weld Chapter of the Colorado Child Care Association,
Association of Child Care Providers, Weld District Group for the Colorado Association for the
Education of Young Children, State licensing personnel, and Head Start are involved as well. The
collaborative partners for this project are United Way of Weld County, Aims Community College and
Weld County Department of Social Services. United Way of Weld County's Child Care Committee also
includes representatives from ABC West Child Development Center, State Farm Insurance Companies,
RR Donnelley, Inc., The Greeley Tribune, Gloria Christi Preschool, Swift and Company, Weld County
School District#6, Siebert & Associates, Family CONNECTS, Cache Bank & Trust, Union Colony
Bank and Weld County's licensing specialist. The Child Care Committee members are committed to
improving the quality of child care in Weld County, ensuring the best use of resources and avoiding
duplication of services.
Local Matching Resources committed to this project: Matching funds for this project are provided
through United Way of Weld County, Qualistar Early Learning, Aims Community College and other
grants. The in-kind and cash match exceeds the required level and includes staffing costs, space at Aims
and United Way of Weld County, coordination, accounting and office materials.
Other community resources committed to the project: The Child Care Services program at UWWC
will continue its efforts to reach over 1,000 families annually to educate them about quality child care
and potential financial support programs which are available. This program will also continue its efforts
to recruit local businesses to contribute to their employees' child care expenses. The Child Care Services
Program continually researches other funding sources to support quality child care programs. The
distance education pre-licensing training through Aims Community College is a resource available to
new providers.
United Way of Weld County will continue to provide funding to the Mentor/Mentee Program.
Additionally, UWWC is funding the marketing and public relations for child care. There is an
aggressive plan to educate the community about the critical need for quality child care. For example, an
10
awareness campaign in English and Spanish promoting quality child care has been developed and
billboards and ads will begin in 2006 throughout the county. Business contracts will provide incentive
dollars to recruit child care providers. Qualistar also provides money towards these efforts. A significant
source of funding that directly impacts low-income families and other working families is the United
Way of Weld County's Family Business Solutions Program. Eight county businesses are contributing to
their employees' child care, impacting 170 children through this program. Aims Community College has
Colorado Infant/Toddler Quality Improvement, Title V, and Head Start Partnership federal grants. These
enable Aims to link training opportunities to child care providers and leverage funding to benefit
students.
List of other projects where successful community collaboration has been evident: United Way of
Weld County has a distinguished history of over 21 years of collaboration efforts on behalf of children.
The Child Care Committee represents eight community agencies that collaborate to provide quarterly
newsletters, quality child care trainings, and quality improvement projects to child care professionals.
Promises for Children, Weld County's Early Childhood Initiative, is a community partnership which
focuses on the growth period from pre-birth to five years of age and is facilitated by United Way of
Weld County. This initiative's partners working collaboratively for four years include the North
Colorado Medical Center Foundation, Weld County Government, The City of Greeley, and
Greeley/Evans School District #6 (Weld County's largest school district). United Way of Weld County
has also facilitated the Weld County Child Abuse Coalition for fourteen years. Weld County Department
of Social Services, United Way of Weld County and Aims Community College have collaborated for
many years on various child care and early childhood initiatives.
SECTION I): Plan for continuation after grant ends
United Way of Weld County, Aims Community College and Weld County Department of Social
Services are committed to building child care capacity, increasing the availability of affordable, quality
child care, education, and school age programs for all Weld County families. Community support will
be built through continuous efforts to inform community partners and leaders about the successful
implementation of the grant and to gamer funding for childcare programs based upon community needs
and objectives. The initial training for ECE—CARES Level II is designed to be sustainable. Once
providers are trained they will be prepared to continue the ECE-CARES model. United Way of Weld
County will focus on mentoring and provider recruitment programs, continuing their funding support
and grant writing efforts. Increased business participation in funding child care will also go towards
quality child care programs, as does the Qualistar Early Learning funding (ELF Grants). Aims
Community College is consistently seeking grant sources for student scholarships and funding for child
care. The Aims Foundation is a source of financial support in the form of scholarships for students. The
Student Financial Assistance Office at Aims assists students with Pell Grant applications and student
loan applications. Local match from partnering agencies will continue beyond the end of the funding
cycle. Aims Community College, United Way of Weld County and Weld County Department of Social
Services remain committed to assuring quality child care for low-income working families in Weld
County.
I2
•
Section E : Line Item Budget Form and Budget Narrative-
Child Care Quality Expansion Project FY 2006- Line Item Budget:
Funding Period: 7/01/06-6/30/07
BUDGET FOR DIRECT COSTS OF CHILD CARE LICENSING PROGRAMS
Requested Other Proj.
Item Funds Local Match Funds Total Cost
Personnel Salaries
United Way of Weld County:
Coord. of recruiting, training and technical
assistance
Developing 2 rural provider trainings, organize
and present collaborative orientations
(15 hrs./wk. x 50 weeks @ $15/hr.) $ 7,250.00 $ 4,000.00 $ - $ 11,250.00
Grant management and coordination
26 hrs./mo. X $20/hr. x 12 mos. $ 3,120.00 $ 3,120.00 $ - $ 6,240.00
Mentor/Mentee Administration
5 hrs./mo. x $20/hr x 12 mos. $ 1,200.00 $ - $ - $ 1,200.00
Aims Community College:
Grant management @ $229/month $ - $ 2,748.00 $ - $ 2,748.00
$ 11,570.00 $ 9,868.00 $ - $ 21,438.00
Fringe Benefits:
United Way of Weld County:
18690 x 22% $ 3,361.80 $ 750.00 $ - $ 4,111.80
Aims Community College:
$2,749 x 30% = $825 $ - $ 825.00 $ - $ 825.00
$ 3,361.80 $ 1,575.00 $ - $ 4,936.80
Travel
United Way of Weld County:
Mileage- 2,500 miles @ $.45/mi. $ 562.50 $ 562.50 $ - $ 1,125.00
Aims Community College:
$ 562.50 $ 562.50 $ - $ 1,125.00
Aims Community College:
Supplies- United Way of Weld County:
General office supplies $ 300.00 $ 300.00 $ - $ 600.00
Postage $ 590.00 $ 350.00 $ - $ 940.00
Marketing $ 400.00 $ 1,000.00 $ - $ 1,400.00
Aims Community College:
Marketing (brochures) $ - $ - $ - $
Postage $ - $ - $ - $
$ 1,290.00 $ 1,650.00 $ - $ 1,650.00
Other (specify) --
United Way of Weld County:
Collaborative Orientation Program -
Supplies for orientation packets to be
distributed to potential child care providers
(50 packets @ $2 each) $ - S 100.00 $ - $ 100.00
Other (specify) -- continued
Incentive Program
Incentive for 10 mentees @ $270 per mentee $ 2,070.00 $ - $ - $ 2,070.00
Incentive for 10 mentors @ $280 per mentor $ 2,080.00 $ - $ - $ 2,080.00
NAEYC membership for 8 mentors @ $45 $ 360.00 $ - $ - $ 360.00
CAEYC conferene reg. for 8 mentors @$45 $ 360.00 $ - $ - $ 360.00
Developmentally Appropriate Practice book
for 6 mentors at$12 (some mentors have one) $ 72.00 $ - $ - $ 72.00
FDCRS books for 10 mentees @ $15 each $ 150.00 $ - $ - $ 150.00
Seminar- Seminar expenses for keynote
speaker breakout sessions presenters,
advertising and facility $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 7,000.00
Comprehensive follow up trainings to build on
seminar topic(8 trainings @ $300 each) $ 2,400.00 $ - $ - $ 2,400.00
First Aid and CPR classes-
Class trainer$50/hr. x 8 hrs. x 2 sessions $ 800.00 $ - $ - $ 800.00
Materials for providers $ 650.00 $ - $ - $ 650.00
Accreditation-Accreditation expenses for
1 licensed family child car home $ 500.00 $ - $ - $ 500.00
Accreditation expenses for on-site visits for
one centers $ 775.00 $ - $ - $ 775.00
Annual Reporting fee for 1 accredited center $ 350.00 $ - $ - $ 350.00
Complete accreditation for one center $ 1,575.00 $ - $ - $ 1,575.00
Qualistar Ratings
Expenses to rate one eight room center $ 6,250.00 $ - $ - $ 6,250.00
Expenses to rate one family home $ 1,000.00 $ - $ - $ 1,000.00
ECE CARES Level II Training
Infant/Toddler ECE CARES training
for 30 providers $ 700.00 $ - $ - $ 700.00
ECE Materials $ 500.00 $ - $ - $ 500.00
Aims Community College:
Child Care Professional Tuition
Tuition for 12 students per semester @ $195
per student x 2 sem. for ECE classes $ 4,680.00 $ - $ - $ 4,680.00
Tuition for 13 students @ $195 for ECE Infant
Toddler Classes $ 2,535.00 $ - $ - $ 2,535.00
Ounce Scale materials for 13 students
Observation Records $ 325.00 $ - $ - $ 325.00
Family Albums $ 650.00 $ - $ - $ 650.00
Textbook for ECE 111 class
$65.00 x 13 students $ 845.00 $ - $ - $ 845.00
Resource Materials Packet for infant/toddler
teachers $50.00 x 13 students $ 650.00 $ - $ - $ 650.00
Provider Licensing Training & Inf, Meeting
Meal cost of $7.25 x 60 attendees $ 435.00 $ - $ - $ 435.00
$ 31,712.00 $ 1,100.00 $ 5,000.00 $ 37,812.00_
Sub Total - Child Care Program $ 48,496.30 $ 14,755.50 $ 5,000.00 $ 68,251.80
COUNTY ADMINISTRATIVE COSTS
Budget Categories $ - $ - $ - $ -
Personnel/Admin. $ 1,000.00 $ - $ - $ 1,000.00
Grand Total $ 49,496.30 $ 14,755.50 $ 5,000.00 $ 69,251.80
ATTACHMENT 3
PACE IOF
Match Certification Form
Amount of Match Source of Match Contact Person at Contact Person Phone
Match Source Number
$11,182.50 United Way of Weld Sheila Avers, Director, (970) 353-4300 ext.
County Campaign Children's Programs 121
Dollars distributed to United Way of Weld
Child Care Services County
Program; Qualistar
General Contract
funding to the Child
Care Services
Program; and in-kind
matches from Poudre
Valley REA, Weld
County Libraries, and
School District#6 for
facilities for trainings
and conference.
$3,573.00 Aims Community Kathy Hamblin, (970) 339-6501
College In-kind Match Director Education
Aims Community
College
$5,000 Promises For Children Sheila Avers, Director, (970) 353-4300 ext.
Weld County Children's Programs 121
Children's Initiative United Way of Weld
County
Total: $19,755.50
SECTION A: Need for the Program and Expected Benefits
Communities to be served and gaps: The goal of this grant proposal is to raise the quality of child care
in new and existing facilities, expand the availability of infant/toddler care, and increase quality training
opportunities for childcare staff in all of the 22 communities in Weld County, which has a population of
209,907. According to Colorado Children's Campaign's Kids Count Report (2005) there are 58,375
children under the age of 18 and 17,269 children under the age of 5 in Weld. Of those children, 12%
(down from 14.3% in 2004) live in poverty. Weld County continues to have a higher poverty rate and
lower median household income than other Front Range counties. Although Weld County's
unemployment rate decreased, with the December 2005 rate at 5.6% down from last year's rate of 6.3%,
the per capita income in 2002 was $43,476 compared to $48,060 for Colorado, making Weld the largest
and one of the poorest counties in the state(Kids Count CO, 2005).
This proposal is being submitted by Weld County Department of Social Services, which also
provides grant oversight. United Way of Weld County and Aims Community College (Aims) will
coordinate the grant activities. These three agencies have a history of successful collaboration and look
forward to continued partnership efforts to improve quality and quantity of child care throughout Weld
County.
Child Care Services (formerly Child Care Resource& Referral) located at United Way of Weld
County works with licensed child care centers and home providers throughout the county. There are 278
licensed homes and 70 centers including before and after school programs. In 2005, Child Care Services
received 496 calls from parents seeking assistance in locating child care, a 1% increase from 2004. Since
July 2005, 22 licensing packets have been issued to potential new providers. Of these, 11 are
participating in the mentoring program, which will increase the number of quality child care slots.
Aims Early Childhood Education program has a long-standing history of providing current,
relevant training for pre-service and in-service child care professionals in the region. The program offers
seven certificates, an Associate of Applied Science degree and the Statewide Early Childhood Education
Articulation Associate of Arts degree. Aims Community College has a history of successful grant
management. Current projects include: FACET—a Head Start Hispanic Latino Service Partnership
Institutions grant (ACYF) and the Infant Toddler Quality Improvement project.
Gap(s) between the needs to be addressed by this project and existing services:
The collaborating agencies are dedicated to improving the quality and quantity of care offered in
child care centers and homes. While existing child care services seem sufficient in number for pre-
school and school aged children, the number of infant/toddler slots continues to decrease in Weld
County. The goals of this grant proposal have been determined through continuous communication with
child care stakeholders in Weld County, including but not limited to, center and home-based providers,
school districts, non-profit organizations, governmental entities including mental health, and business
organizations; therefore, grant funds for this proposal will be used to build childcare capacity and
increase the availability of affordable, quality childcare for all Weld County families through a variety
of activities. These activities will include:
1. Provide on-going comprehensive trainings for child care professionals to improve the quality of
child care for children, including infants and toddlers, throughout Weld County. Existing and new
providers continue to request early childhood training. Attendance at 2005-2006 trainings increased
significantly, with a total of 210 individuals participating in four training sessions, five additional
trainings are scheduled. Pre and post evaluation scores of the "Working with Families of Diverse
Cultures" training showed that 79% of participants gained additional knowledge from the training. In
2006-2007, eight additional trainings will be offered in order to meet provider's professional
development requirements. One of the trainings will be duplicated in Spanish.
•
A conference for both parents and child care providers was held September 17, 2005 and 95
child care providers attended and received five hours of continuing education credits. With 2006-2007
grant funds and in collaboration with Promises for Children, the child care associations and key
community stakeholders, the 3rd annual conference will be held in fall 2006. The conference will
feature a keynote speaker and breakout sessions to address additional child care provider training needs.
A training specialist will be hired to coordinate all of the training activities of this project.
2. Provide Professional Development opportunities for home, center and legally exempt child care
providers through relevant and interactive trainings. A primary indicator of quality in child care is
the training level of the providers. Their skills and professionalism is dramatically improved when they
participate in on-going professional development. Past efforts have contributed to stability and retention
in staff at participating sites. The grant will provide tuition scholarships at Aims for home and center
child care professionals (12 participants each semester). Participants will apply for the scholarships by
submitting a Professional Development Plan, which details their professional development goals for 12
months. The project will also provide funds for tuition and textbooks for 13 students to take the
Expanding Quality in Infant/Toddler Care courses at Aims. A resource packet containing tools to use
when working with infants and toddlers will be given to 13 students, as well as Ounce Scale materials.
The Ounce Scale is a nationally recognized assessment tool, which engages providers and parents in on-
going observation of infant and toddler development.
A survey of legally exempt providers indicated a desire for access to low-cost First Aid and
Infant Child CPR trainings. Thus, two sessions of First Aid and Infant Child CPR classes will be
offered to a total of 24 legally exempt home providers.
These training efforts will improve the quality of child care of participants in centers and in child
care homes.
3. Provide ECE-CARES Level II to child care professionals to address the social, emotional and
developmental needs of infants and toddlers in child care. A survey of teachers and child care
providers reports that 20% of Colorado children, birth to eight years of age, have emotional and
behavioral problems serious enough to disrupt classrooms and distress teachers. Teachers report that
many more children, including toddlers, are coming to school worried about violence, acting
aggressively, lacking the social skills to get along with others and not ready to learn. The social and
emotional needs of all children are of major concern in this situation. ECE CARES Level I was offered
in 2005-2006 to address some of these needs. In 2006-2007, thirty home and center providers will
receive additional training in ECE-CARES Level II, so they are better equipped to serve infants,
toddlers, English language learners, and children with developmental delays. The ECE-CARES training
has been well received in Weld and continued support of providers is needed to meet the
social/emotional and developmental needs of children.
4. Support prospective child care home providers through distribution of licensing packets,
collaborative orientations for new providers and the Mentee/Mentor Program. The purpose of this
goal is to create and maintain a quality child care environment and retain providers in the field.
Prospective family child care providers purchase licensing packets from United Way of Weld County's
Child Care Services Program and are given information about collaborative orientations and trainings.
These collaborative orientations include self-assessment tools, information on food programs and an
overview of licensing rules and regulations. The orientations have been successful in recruiting and
supporting prospective family child care providers. All prospective providers receive information and
an invitation to participate in the Mentee/Mentor Program, which provides additional training and pairs
them with experienced providers at the time of their licensing packet purchase. The successful history of
this program includes weekly one-on-one Mentor/Mentee meetings; monthly group Mentor/Mentee
meetings; professional development planning; and development of their professional profile. The
outcome of this goal is to build the availability of quality child care capacity while providing training
and support to new providers.
5. Improve the quality of child care in Weld County by providing assessments and technical
assistance for homes and centers. The grant will assist one home through the National Association for
Family Child Care (NAFCC) accreditation and one center through the National Association for the
Education of Young Children (NAEYC) accreditation. Because of restructuring of the NAEYC
Accreditation Process and Fee Structure the project will also pay for the on-site visit for one center. In
accordance with the quality improvement recommendations of Qualistar Early Learning one home and
one 8-classroom center will be Quality Star Rated. A key component of this goal is to provide technical
assistance to individuals participating in the accreditation and ratings process. Each participant will
commit to the process on a voluntary basis and technical assistance is the feature that will help ensure
success. Technical assistance provided by UWWC Child Care Services staff, will include regular
contact to answer questions, provide connections with others, troubleshooting and coaching. The
outcome of this goal is to positively impact the quality of care for Weld County's children in these
facilities.
6. Evaluate the effectiveness of grant objectives. The Quality Assurance Grant Evaluation
Committee will meet quarterly to evaluate grant activities, measure goals and report those outcomes as
required. Each goal and the corresponding strategies will be evaluated, results reported first to the Child
Care Training Sub-committee then to United Way of Weld County's Child Care Committee and finally
in the formal required quarterly reports.
SECTION B: Strategic Plan, Outreach, and Staffing
Section B—Part 1
Goal 1 Provide on-going comprehensive trainings for child care professionals to improve the quality
of care for children, including infants and toddlers, in child care throughout Weld County.
Strategy # 1 Provide eight trainings (seven in English and one in Spanish) throughout
Weld County on topics requested by child care providers.
Action Plan: Contract with a .25 fte coordinator to schedule trainings, secure qualified
trainers, order materials, market the trainings, enroll participants and
facilitate the trainings.
Measurable Outcomes: Child Care providers attend trainings and gain core knowledge.
How Measured: Count the number of providers attending trainings.
Indicators of Success: 400 child care providers will attend trainings and complete pre and post
evaluations, demonstrating 50% increase of the core knowledge of the
training session.
Timeline: Approximately one training per month, September through June.
Strategy #3 Provide home and center providers and families a countywide
conference with a keynote early childhood expert speaker and breakout
training sessions.
Action Plan: Collaborate with Promises for Children, the child care associations and
key community stakeholders to plan and implement the conference.
Measurable Outcomes: Child care providers attend the annual countywide conference.
How Measured: Count the number of child care providers attending the conference.
Indicators of Success: 100 Child care providers will attend the conference, complete pre and
post evaluations and demonstrate a 50% increase in core knowledge and
overall satisfaction.
Timeline: Fall 2006.
Goal 2 Provide Professional Development Opportunities for home, center and legally exempt child
care providers through relevant and interactive trainings.
Strategy #1 Provide Aims ECE Courses to child care providers.
Action Plan: Child care providers will be eligible for tuition scholarships for ECE
courses, including infant/toddler courses, at Aims.
Measurable Outcomes: Participants enroll; attend and successfully complete ECE courses.
How Measured: Number of tuition scholarships.
Indicators of Success: Tuition funds distributed to 24 students receiving a "C" grade or better
upon completion of the course.
Timeline: Fall 2006 and Spring 2007 semesters at Aims.
Strategy #2 Provide tuition, textbooks and resource packets for 13 students enroll-
led in Aims'ECE Expanding Quality in Infant/Toddler Care courses
Action Plan: Infant/toddler child care providers will be eligible for tuition
scholarships, textbooks and resource packets.
Measurable Outcomes: Participants enroll, attend and successfully complete the Expanding
Quality in Infant/Toddler Care courses.
How Measured: Number of students completing the course.
Indicators of Success: 80% of eligible providers pass ECE courses with a grade "C" or better.
Tuition, books and resource packets are distributed to 13 students.
Timeline: Fall 2006 and Spring 2007.
Strategy #3 Distribute Ounce Scale materials to infant/toddler providers.
Action Plan: Provide Ounce Scale materials, observation records and family albums.
Measurable Outcomes: Ounce Scale materials distributed.
How Measured: Number of students receiving the Ounce Scale materials.
Indicators of Success: 13 Ounce Scale packets distributed.
Timeline: Fall 2006 and Spring 2007
Strategy #4 Provide First Aid and Infant Child CPR classes to exempt providers.
Action Plan: Exempt child care home providers will be eligible for First Aid and
Infant Child CPR classes.
Measurable Outcomes: Exempt home providers will successfully complete the First Aid and
Infant Child CPR classes and provide First Aid and CPR to children in
their care.
How Measured: The number of participants attending and receiving First Aid and Infant
Child CPR certification.
Indicators of Success: 1) 24 exempt home providers will attend First Aid and Infant Child CPR
courses; and 2) 80% of participants will receive First Aid and Infant
Child CPR certification.
Timeline: Fall 2006 and Spring 2007.
Goal 3 Provide ECE-CARES Level II training to child care professionals to address the social,
emotional and developmental needs of infants and toddlers in child care.
Strategy #1 Provide ECE-CARES Level II training.
Action Plan: Infant and toddler care providers who completed ECE CARES Level I
will be eligible for ECE-CARES Level II training.
Measurable Outcomes: Infant/toddler care providers will complete ECE CARES Level II.
How Measured: The number of participants completing ECE CARES Level II.
Indicators of Success: 1) 30 infant/toddler care providers will successfully complete ECE-
CARES Level II; and 2) Follow up survey of participants will reflect
successful integration of skills learned in ECE CARES Level II
Timeline: Fall 2006.
Goal 4 Support prospective child care home providers through the distribution of licensing packets,
Collaborative Orientations for new providers, and the Mentee/Mentor Program.
Strategy #1 Prospective child care providers will receive licensing packets and
information on collaborative orientations and trainings.
Action Plan: Distribute licensing packets; provide collaborative orientations and
trainings for prospective child care providers.
Measurable Outcomes: Prospective child care providers will receive licensing packets and
information on collaborative orientation and trainings.
How Measured: 1)Number of licensing packets distributed; 2)Number of new providers
attending collaborative orientations; and 3) Number of collaborative
orientations held.
Indicators of Success: 1) 30 licensing packets sold; 2) 40% of prospective child care providers
obtaining licensing packets completed the licensing process and attended
new provider orientations; and 3) Five collaborative orientations held.
Timeline: New provider orientations will take place bi-monthly in August-May.
Strategy #2 Provide facilitation of the Mentee/Mentor program for new providers.
Action Plan: Experienced licensed providers (Mentors) will be paired with new
providers (Mentees)to provide ongoing support and training.
Measurable Outcomes: The number of Mentees successfully completing the program.
How Measured: Count the number of potential home providers participating.
Indicators of Success: 1) Ten Mentees complete the licensing process and create a quality child
care environment; 2) 11 Mentor/Mentee meetings are attended by at least
50% of participants; 3) At least six mentors provide viable support to the
Mentees; 4) Four quarterly meetings conducted; 5) Professional
Development plans developed and reviewed.
Timeline 1) On-going; 2) On-going; 3) On-going; 4) On-going; and 5) On-going
Improve the quality of child care in Weld County by providing assessments and technical
Goal 5 assistance for homes and centers.
Strategy #1 Provide financial and technical assistance for NAFCC and NAEYC
accreditation.
Action Plan: Recruit and provide technical assistance for a family child care home and
a child care center to participate in the accreditation process.
Measurable Outcomes: Child care providers use an accreditation system in their facility.
Technical assistance provided.
How Measured: The number of providers completing the accreditation process. Technical
assistance visits are documented.
Indicators of Success: One home and one center's accreditation documents are submitted and
acknowledged by each of the accreditation organizations. Technical
assistance visits are documented.
Timeline: Throughout the grant period.
Strategy #2 Provide financial assistance for a NAEYC on-site visit.
Action Plan: Assist the child care center with the NAEYC Center on-site visit fee.
Measurable Outcomes: Child care center on-site NAEYC visit completed successfully.
How Measured: Center receives NAEYC accreditation report after on-site visit.
Indicators of Success: One center will become NAEYC accredited.
Timeline: Spring 2007.
Strategy #3 Provide financial and technical assistance for a family child care home
and a child care center to obtain a Quality Star Rating.
Action Plan: Recruit and provide technical assistance for a family child care home and
a child care center to participate in the Quality Star Rating.
Measurable Outcomes: Child care providers use a quality rating system in their facility.
Technical Assistance provided.
How Measured: The number of providers completing the quality rating process.
Technical Assistance visits documented.
Indicators of Success: One family child care home and one child care center will become
Quality Star Rated. Technical Assistance visits documented.
Timeline: Throughout the grant period.
Goal 6 Evaluate the effectiveness of grant objectives.
Strategy #1 The Quality Assurance Grant Evaluation Committee will review and
evaluate all goals within the grant.
Action Plan: The Committee will meet quarterly to review the progress of each goal.
Measurable Outcomes: The Committee meets to review and evaluate objectives.
How Measured: Number of times the Committee meets.
Indicators of Success: 1) Quarterly meetings attended by Committee members to review and
evaluate objectives, 2) The Child Care Training Sub-Committee reports
progress on objectives to the Child Care Services Committee; 3)
Progress reported in required quarterly grant reports.
Timeline: Quarterly throughout grant period.
Section B—Part II (Outreach, Staffing, and Impact)
Both child care center and family child care home providers will receive information regarding
the opportunity to participate in child care quality improvement programs by way of announcements at
association meetings and in Aims Community College ECE classes and advising meetings, the quarterly
newsletters and bi-monthly training opportunity mailings. Previously successful quality assurance
programs and aggressive marketing efforts to the child care network provide opportunities for the
promotion of the new and continued quality expansion goals.
All program participants including mentors and mentees, ECE-CARES, accreditation and
Quality Star Rating and Aims Professional Development Programs will be selected through an
application process. This will allow monitoring of progress and assurance that participants represent the
diversity of Weld County.
The grant coordinator is Sheila Avers, Director of Children's Programs at United Way of Weld
County, which includes the county's Child Care Services Program. She has been an employee of United
Way of Weld County for seven years. Staff of United Way of Weld County's Child Care Services
Program will continue to work to implement the goals and strategies of this grant. Kathy Hamblin,
Director of Education at Aims Community College will coordinate the Professional Development
Programs. Weld County Department of Social Services Special Projects Supervisor, Shari Armstrong,
will meet with all grant administrative staff regularly as their grant liaison. All staff members have a
background in early childhood education or related fields. Vanessa Mininger, United Way of Weld
County's Child Care Services Coordinator will be the contact for any questions about the program from
child care providers and others. She may be reached at: Vanessa Mininger, 970-353-4300 ext. 131 by
phone or at vanessa@unitedway-weld.org.
Weld has over 2,000 low income children in center and home based care. Child care
stakeholders in the community, non-profit organizations, home and center based child care providers,
and governmental entities collaborate in the effective use of community resources to impact low income
families. Participation by 30 center and/or licensed home providers (ECE-CARES Level II Training),
over 300 home and center providers (trainings), 10 prospective home child care providers (mentees), the
quality assessments of 6 sites and 37 Professional Development participants will positively impact a
large number of children, including infants and toddlers throughout Weld. The goals of this grant will
directly create new child care slots, of which a significant number will serve children from low-income
families. The number of child care facilities providing services through this grant's activities affects
6,355 slots. This grants' focus is to retain quality providers, recruit new providers, and improve the
quality of care available to all children, including infants and toddlers.
SECTION C: Coordination, Collaboration, and Local Match
Local Participants: United Way of Weld County's Child Care Services Program facilitates a Child
Care Committee comprised of leaders in child care who support and review child care efforts. Weld
County Family Child Care Association, The Weld Chapter of the Colorado Child Care Association,
Association of Child Care Providers, Weld District Group for the Colorado Association for the
Education of Young Children, State licensing personnel, and Head Start are involved as well. The
collaborative partners for this project are United Way of Weld County, Aims Community College and
Weld County Department of Social Services. United Way of Weld County's Child Care Committee also
includes representatives from ABC West Child Development Center, State Farm Insurance Companies,
RR Donnelley, Inc., The Greeley Tribune, Gloria Christi Preschool, Swift and Company, Weld County
School District #6, Siebert & Associates, Family CONNECTS, Cache Bank & Trust, Union Colony
Bank and Weld County's licensing specialist. The Child Care Committee members are committed to
improving the quality of child care in Weld County, ensuring the best use of resources and avoiding
duplication of services.
Local Matching Resources committed to this project: Matching funds for this project are provided
through United Way of Weld County, Qualistar Early Learning, Aims Community College and other
grants. The in-kind and cash match exceeds the required level and includes staffing costs, space at Aims
and United Way of Weld County, coordination, accounting and office materials.
Other community resources committed to the project: The Child Care Services program at UWWC
will continue its efforts to reach over 1,000 families annually to educate them about quality child care
and potential financial support programs which are available. This program will also continue its efforts
to recruit local businesses to contribute to their employees' child care expenses. The Child Care Services
Program continually researches other funding sources to support quality child care programs. The
distance education pre-licensing training through Aims Community College is a resource available to
new providers.
United Way of Weld County will continue to provide funding to the Mentor/Mentee Program.
Additionally, UWWC is funding the marketing and public relations for child care. There is an
aggressive plan to educate the community about the critical need for quality child care. For example, an
awareness campaign in English and Spanish promoting quality child care has been developed and
billboards and ads will begin in 2006 throughout the county. Business contracts will provide incentive
dollars to recruit child care providers. Qualistar also provides money towards these efforts. A significant
source of funding that directly impacts low-income families and other working families is the United
Way of Weld County's Family Business Solutions Program. Eight county businesses are contributing to
their employees' child care, impacting 170 children through this program. Aims Community College has
Colorado Infant/Toddler Quality Improvement, Title V, and Head Start Partnership federal grants. These
enable Aims to link training opportunities to child care providers and leverage funding to benefit
students.
List of other projects where successful community collaboration has been evident: United Way of
Weld County has a distinguished history of over 21 years of collaboration efforts on behalf of children.
The Child Care Committee represents eight community agencies that collaborate to provide quarterly
newsletters, quality child care trainings, and quality improvement projects to child care professionals.
Promises for Children, Weld County's Early Childhood Initiative, is a community partnership which
focuses on the growth period from pre-birth to five years of age and is facilitated by United Way of
Weld County. This initiative's partners working collaboratively for four years include the North
Colorado Medical Center Foundation, Weld County Government, The City of Greeley, and
Greeley/Evans School District #6 (Weld County's largest school district). United Way of Weld County
has also facilitated the Weld County Child Abuse Coalition for fourteen years. Weld County Department
of Social Services, United Way of Weld County and Aims Community College have collaborated for
many years on various child care and early childhood initiatives.
SECTION D: Plan for continuation after grant ends
United Way of Weld County, Aims Community College and Weld County Department of Social
Services are committed to building child care capacity, increasing the availability of affordable, quality
child care, education, and school age programs for all Weld County families. Community support will
be built through continuous efforts to inform community partners and leaders about the successful
implementation of the grant and to garner funding for childcare programs based upon community needs
and objectives. The initial training for ECE—CARES Level II is designed to be sustainable. Once
providers are trained they will be prepared to continue the ECE-CARES model. United Way of Weld
County will focus on mentoring and provider recruitment programs, continuing their funding support
and grant writing efforts. Increased business participation in funding child care will also go towards
quality child care programs, as does the Qualistar Early Learning funding (ELF Grants). Aims
Community College is consistently seeking grant sources for student scholarships and funding for child
care. The Aims Foundation is a source of financial support in the form of scholarships for students. The
Student Financial Assistance Office at Aims assists students with Pell Grant applications and student
loan applications. Local match from partnering agencies will continue beyond the end of the funding
cycle. Aims Community College, United Way of Weld County and Weld County Department of Social
Services remain committed to assuring quality child care for low-income working families in Weld
County.
Section E : Line Item Budget Form and Budget Narrative-
Child Care Quality Expansion Project FY 2006-Line Item Budget:
Funding Period: 7/01/06-6/30/07
BUDGET FOR DIRECT COSTS OF CHILD CARE LICENSING PROGRAMS
Requested Other Proj.
Item Funds Local Match Funds Total Cost
Personnel Salaries
United Way of Weld County:
Coord.of recruiting,training and technical
assistance
Developing 2 rural provider trainings, organize
and present collaborative orientations
(8 hrs./wk.x 50 weeks @ $15/hr.) $ 6,000.00 $ 4,000.00 $ - $ 10,000.00
Grant management and coordination
10.5 hrs./mo.X$20/hr.x 12 mos. $ 2,520.00 $ 3,120.00 $ - $ 5,640.00
Aims Community College:
Grant management @ $229/month $ - $ 2,748.00 $ - $ 2,748.00
$ 8,520.00 $ 9,868.00 $ - $ 18,388.00
Fringe Benefits:
United Way of Weld County:
15640x22% $ 1,861.80 $ 1,579.00 $ - $ 3,440.80
Aims Community College:
$2,749 x 30% =$825 $ - $ 825.00 $ - $ 825.00
$ 1,861.80 $ 2,404.00 $ - $ 4,265.80
Travel
United Way of Weld County:
Mileage-2,500 miles @$.45/mi. $ 562.50 $ 562.50 $ - $ 1,125.00
Aims Community College:
$ 562.50 $ 562.50 $ - $ 1,125.00
Aims Community College:
Supplies-United Way of Weld County:
General office supplies $ 300.00 $ 300.00 $ - $ 600.00
Postage $ 390.00 $ 350.00 $ - $ 740.00
Marketing $ 300.00 $ 1,000.00 $ - $ 1,300.00
Aims Community College:
Marketing(brochures) $ - $ - $ - $ -
Postage $ - $ - $ - $
$ 990.00 $ 1,650.00 $ - $ 2,640.00
Other(specify) --
United Way of Weld County:
Licensed Provider Trainings-
Goal 1 Strategy 1
Comprehensive trainings to enhance quality
of care provided (8 trainings @ $150 each) $ 1,200.00 $ - $ - $ 1,200.00
Exempt Provider Training-
Goal 2 Strategy 4
Quality Improvement training for exempt
providers focusing on benefits of licensing $ 368.70 $ 368.70
Collaborative Orientation Program -
Goal 3 Strategy 1
Supplies for orientation packets to be
distributed to potential child care providers
(50 packets @ $2 each) $ - $ 100.00 $ - $ 100.00
Aims Community College:
Child Care Professional Tuition
Goal 2 Strategy 1 & 2
Tuition for 9 students per semester @ $195
per student x 2 sem. for ECE classes $ 3,510.00 $ - $ - $ 3,510.00
Tuition for 10 students @ $195 for ECE Infant
Toddler Classes $ 1,950.00 $ - $ - $ 2,535.00
Goal 2 Strategy 3
Ounce Scale materials for 10 students
Observation Records 10 x$25 $ 250.00 $ - $ - $ 250.00
Family Albums 10 x$50 $ 500.00 $ - $ - $ 500.00
Provider Licensing Training& Info Meeting
Meal cost of$7.25 x 60 attendees $ 435.00 $ - $ - $ 435.00
Other(specify) --continued
Accreditation-
Goal 4 Strategy 1
Accreditation expenses for on-site visits for
one centers $ 775.00 $ - $ - $ 775.00
Annual Reporting fee for one center $ 350.00 $ - $ - $ 350.00
$ 9,338.70 $ 100.00 $ - $ 9,438.70
Sub Total -Child Care Program $ 21,273.00 $ 14,584.50 $ - $ 35,857.50
COUNTY ADMINISTRATIVE COSTS
Budget Categories $ - $ - $ - $ -
Personnel/Admin. $ 1,000.00 $ - $ - $ 1,000.00
Grand Total $ 22,273.00 $ 14,584.50 $ - $ 36,857.50
EXHIBIT B
DESCRIPTION OF WORK
I. This Purchase Requisition shall be for a term commencing on July 1, 2006 through July 31, 2007
unless terminated earlier under the provisions for termination set forth below. Funds must be spent not later than June 30,2007 as noted in Paragraph 7 below.
2. The Vendor agrees to provide services and products in accord with the workplan and budget
certifications incorporated into this Purchase Requisition as Exhibit A and Attachment Ito Exhibit A.
a) The Vendor shall use grant funds to increase the availability, affordability, and quality of child
care services for low-income families affected by welfare reform work requirements or families
involved in training/work preparation in order to position the state to meet the work requirements
under welfare reform.
1) The Vendor shall perform, at a minimum, one of the following child care quality and
availability improvement activities, in accord with the Vendor's approved work plan and
budget in Attachment I to Exhibit A, pages 4-5.
i) Child care program start-up activities;
ii) Expansion of child care space in existing facilities;
iii) Provide grants and loans to child care providers to assist them in meeting applicable
state, local and/or tribal child care standards, including applicable health and safety
requirements; grants and loans to promote start-up and expansion of child care and to
expand the number of children served;
iv) Improve the monitoring of, compliance with and enforcement of applicable state, local
and/or tribal requirements under the federal regulations;
v) Provide comprehensive consumer education activities for parents and the public;
vi) Provide activities that increase parental choice;
vii) Operate directly or provide financial assistance to organizations for the enhanced
development, establishment, expansion, operation and coordination of resource and
referral programs specifically related to child care;
viii) Provide training and technical assistance in one or more of the following child care
areas;
• health and safety;
• nutrition;
• first aid;
• recognition of communicable diseases;
• child abuse detection and prevention; or
• care for special needs children.
ix) Provide activities that improve salaries and other compensation, e.g., fringe benefits, for
full-and part-time staff who provide child care services;
x) Create coordinated care systems such as wraparound, full-day, full-week, full-year care.
This may also include the creation of transportation systems to support these services
and projects linking child care and Head Start or other we-kindergarten programs;
xi) Minor renovation of facilities to meet licensing requirements;
xii) Develop and implement teen parent programs or weekend/evening or sick child care
programs;
xiii) Expand provider training and innovative recruitment/retention strategies;
Page 1 of 5
xiv) Build public-private partnerships and business,involvement in child care;
xv) Provide needs assessment and planning of community based child care and education
efforts which promote Child Care Development Fund(CCDF)goals.
2) The Vendor shall use grant funds only for.those activities that result in the creation of new
child care options and/or enhancing and expanding current child care options.
3) The Vendor shall coordinate grant activities with low-income and child care assistance
programs serving low-income families and families who are newly working or involved in
work training/preparation and with other programs providing a range of child care and early
childhood education services in the geographic area(s)providing grant-funded services.
4) The Vendor shall operate the grant within the confines of the federal Child Care and
Development Fund (CCDF) rules and regulations as these regulations currently exist or as
they may be amended during the term of this Contract.
5) The Vendor shall not use funds to supplant or replace fluidscurrently being used,planned,or
committed, for child care activities. Grant funds shall not be used to replace existing
program revenues.
6) The Vendor shall use a lawful, appropriate sub-Vendor selection process that is in keeping
with the county's approved procurement and contacting procedures.
7) The Vendor shall negotiate specific agreements on new slots development when contracting
with subVendors.
i) These agreements shall, at a minimum, address the continuing availability of newly
-developed and enhanced child care options created by the grant to low-income and
public assistance families.
.8) The Vendor shall demonstrate that more children and families will receive quality services as
a direct result of this grant funding..
i) _The Vendor's quality and availability program(s) will be monitored and evaluated based
. on performance measures submitted as part of the grant application. These performance
measures are included in Attachment 1 to Exhibit A.
9) The Vendor shall consult with the Department of Human Services/Division of Child Care
Licensing Specialist to ensure that all grant-funded programs meet applicable licensing
requirements.
10) The use of grant dollars for direct child care staff (provider) salaries and fringe benefits
during start-up and/or expansion of capacity is only allowable if directly related to creating
new or expanded child care services.
11) In administering the grant program and funds,the Vendor shall prioritize:
i) meeting the needs of low-income parents and families having children with special needs
who are eligible for child care under federal child care regulations,
ii) making effective use of community resources, and
iii) providing high quality programs, which create an environment that enhances the age-
appropriate, educational, social, cultural, emotional and recreational development of
children.
12) The Vendor shall provide public awareness and outreach to low-income and newly working
families so they are aware of and can access grant-funded services.
13) The Vendor shall submit any requests to use grant funds for the purchase of computers and
administrative software in writing for approval by the State. The state will only consider
Page 2 of 5
such requests for programs serving 50 or More children and demonstrating a direr
relationship between the expenditure and increased child care capacity and/or quality.
14) 'Grant fords shall not be used for direct subsidies/scholarships for child care or for genera
administrative support services which are not directly related to this quality and capacit
expansion grant.
15) At a minimum, the Vendor shall provide a local match of 10%of the total project budget o
that percentage of local match the Vendor committed to in the approved grant application
whichever is higher.
i) The Vendor acknowledges•it has confirmed the availability of the local match prior b
the effective date of the Purchase Requisition.
ii) The Vendor ensures that the local match will be met during the term of this Purchase
Requisition.
. 16) The Vendor shall cooperate with state.and/or federal monitoring of the Vendor's prograrr
and costs..
17) The Vendor shall ensure parents have unlimited access to their children in care and-to the
pmvidecs,caring for their children during.norntal operating hours whenever their children are
. in care. • .
18) :The:Vendor shall not use funds for the following activities:..
• to purchase or improve land, -
to purchase vans,trucks,or automobiles
to purchase,construct or permanently improve any building or facility.
. . 19) The=Vendor shall not.engage in activities intended to'extend or replace.regular academic
programs or:for tuition(in grades i-12)or for related expenses for academic programs.
. 20) The Vendor shall demonstrate in the final program report that more children received.
. quality child care services as a result of this funding..
21) If providing Out-of School Time Programs,:the Vendor shall ensure that these services'ar'e
available Monday-Friday, including school holidays and vacation periods other than legal
public holidays to children attending early childhood development programs,kindergarten or
elementary and secondary school classes during such times of the day and on such days that
the regular instructional services are not in session.
3. During the course of this Purchase Requisition, the Vendor shall submit quarterly fiscal and program
reports using formats provided by the Division of Child Care. These reports are due not later than 30
calendar days following the end of each state fiscal quarter. Fiscal quarters end on September 30,
2006,December 31, 2006, March 31,2007, and June 30, 2007.
The Vendor shall also submit a final project and financial report not later than July 31, 2007. The
financial data shall include the actual costs for the program services and the actual costs of specific
activities to build child care capacity and improve the availability of child care, within the budget
limitations and categories specified in Attachment I to Exhibit.A, pages 4-5.
The Vendor shall include in the final program report a description of all accomplishments and
programs of service as enumerated in Exhibit A and Attachment I to Exhibit A, any significant
problems and barriers which impacted development or completion of the program of services; a final
activity/service outcome report, significant innovations; a list of products or reports generated during
the project; and how child care availability and/or quality were increased under the project. These
reports shall be provided in a format and according to specifications provided to the Vendor by the
State.
Page 3 of 5
•
4. In consideration for the services rendered in accordance with the Purchase Requisition, the vend
will be reimbursed for professional services and expenses as specified in the Project Budget,attach
to and incorporated into this Purchase Requisition as Exhibit A and Attachment Ito Exhibit A, pag
4-5. Final payment for services specified in the line item budget included in Attachment I to Exhil
A,pages 4-5.
5. The vendor re-confirms agreement with the following assurances:
• The applicant ensures the budget is sufficient to enable full implementation of the workplan.• The project will cooperate and assist with monitoring, evaluations, and site visits initiated by U
State and/or its Vendors or the federal government.
• The project will provide a final report which shall include information on the number r
businesses and families impacted by activities performed under this Purchase Requisition
• The project will keep records and afford access to those records as the Division of Child Cai
and federal government require, including activities to verify the activities in the fmal report an
proper disbursement of funds.
• The project agrees that programmatic and/or fiscal modifications and changes in staffing c
scheduling for these funded activities can be made only after prior written approval of the State.
• The project assures any sub-grantees of these funds will be made aware of and comply with th
terms and-conditions applicable to this grant.
• No funds shall be used for direct child care subsidies; i.e., the Colorado Child Care Assistant,
Program.
6. The maximum amount which may be reimbursed by the state under this Purchase Requisition
$22,273., subject to the continuing availability of federal funds and satisfactory perforiiiance .a
determined by the Division of Child Care.
7. .. The Budget must.be obligated by and liquidated on or before June 30, 2006. Payment shall be made
through the Colorado Fiscal Management System(GEMS) and shall be arranged for by the vendor ae
provided, but not more often'
services are than monthly. Quarterly fiscal and o
not later than the 30th da gram reports are dui
y in`the month following the cad of a state quarter.
fiscal quarter, Any funds S.
liquidated by..July.l, 2006 shall revert back to the Division of Child Care.. All warrants endorsed by,
the Vendor and presented for payment shall constitute payment in full, expect when endorsed under
good faith protest pursuant to Section 4-1-207, C.L.S.
•
•
•
Page 4 of 5
SUPPLEMENTAL CLAUSES'FOR SERVICES .
1. Vendor shall obtain, and maintain at his own expense and at all times during the term of this Purchase Order, and a:
extension thereof,the following insurance:
A. • Standard Workers' Compensation and Employer Liability as required by state statute, including occupation
disease;covering all employees on or off the work site,acting within the course and scope of their employment.
B. General Personal Injury,Automobile Liability, including bodily injury,personal injury and property damage,wi
the following minimum coverage:
1. Occurrence based policy: combined single limit of S1,000,000 or Claims-Made policy: combined single lirr
of S 1,000,000 plus an endorsement that extends coverage two years beyond the policy expiration date.
2. Annual Aggregate limit policy: Not less than$1,000,000 plus agreement that vendor will purchase addition
insurance to replenish the limit to$1,000,000 if claims reduce the annual aggregate below$600,000
C. When required by the State,Professional Liability.
I). The State of Colorado shall be named as an additional insured on all liability policies, except for Profession:
Liability:
E. The insurance shall include provisions preventing cancellation without 45 calendar days prior written notice to th
• State by certified mail. In the event of cancellation of such coverage, vendor shall immediately notify the State c
cancellation.
F. Vendor shall provide certificates of adequate insurance coverage to the State within 7 working days of receipt e
award and PRIOR to beginning work,unless otherwise provided.
G. Vendor shall provide such other insurance as may be required by law,or in a specific solicitation.
2. Vendor certifies that it has currently in effect all necessary licenses, approvals, insurance, etc., required by law and thi
Department to provide the services covered by this purchase order.
3, The Vendor shall maintain a complete file of all records and any other materials which pertain to the delivery of-service
hereunder for aperiod of three(3)years after the termination date.hereof or until resolution ofanypending audit,and shal
permit. access thereto, at no cost.to the:State. All materials which are established by the Vendor which relate to th.
-.performance of services hereunder shall be the property of the State. - . - • - - -.
4.: Vendor shall protect the confidentiality of ill applicant recipient records and other materials maintained pursuant to this
Purchase Order. No such information shall be released except for program administration purposes or with the subjec
individual's prior written consent -
.5. Vendor shall permit the monitoring,:by duly authorized public employees or their agents,of all activities conducted by the
Vendor hereunder Such monitoring may consist of internal evaluation procedures, examination of data, formal audit,
on-site checking,or any other reasonable procedure_ •
6. Vendor shall fully disclose to the State any relationship(s)it hes with a third party where such relationship is in opposition
or conflict to its relationship with the State under this Purchase Order.
•7. This Purchase Order provides for the acquisition of services from the Vendor. The duties and obligations of the Vendor
arising hereunder cannot be assigned,delegated nor subcontracted without the express prior written consent of the State.
8. The Vendor shall be responsible for the results of the work to be undertaken. The Vendor is not subject to the State's
control as to the means and methods of accomplishing the work The Vendor shall select its clients and is free to work for
one or more during any given interval.Except as otherwise set forth herein, the Vendor shall provide the tools materials
and office space needed to perform the work.The Vendor shall perform specific services hereunder for a fixed price and
shall not receive regular payments at stated intervals. If the Vendor is a past employee of the State of Colorado, the
Vendor shall forthwith provide the State with a written statement of explanation of such employment, including the last
date of employment.
9. Neither the Vendor, nor its employees or agents, are entitled to worker's compensation benefits from the State a
result of the work to be performed hereunder. The Vendor is obligated to pay federal and state Income tax on any
moneys earned pursuant to this Purchase Order.
10. The Vendor represents and warrants to the State that it and its employees and agents have the requisite training, skill.
experience,and qualifications to provide the services contemplated by this Purchase Order.
11. This Purchase Order contains the entire agreement of the parties.
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Contract No. PY07-CCDI
EXHIBIT C
ASSURANCES
The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, nor are they entitled to any employee benefits
as Weld County employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of Contractor or its employees, volunteers, or agents while performing
duties as described in this Agreement. Contractor shall indemnify, defend, and hold
harmless Weld County, the Board of County Commissioners of Weld County, its
employees, volunteers, and agents. The Contractor shall provide adequate liability and
worker's compensation insurance for all its employees, volunteers, and agents engaged in
the performance of the Agreement upon request, the Contractor shall provide Social
Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or
the proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of
1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin,
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under this approved Agreement.
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Contract No. PY07-CCDI
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will
provide accurate, current, separate, and complete disclosure of the status of the funds
received under the Agreement are maintained for three (3) years or the completion and
resolution of an audit. Such records shall be sufficient to allow authorized local, Federal,
and State auditors and representatives to audit and monitor the Contractor.
9. All such records, documents, communications, and other materials shall be the property
of Social Services and shall be maintained by the Contractor, in a central location and
custodian, in behalf of Social Services, for a period of three (3) years from the date of
final payment under this Contract, or for such further period as may be necessary to
resolve any matters which may be pending, or until an audit has been completed with the
following qualification: If an audit by or on behalf of the federal and/or state government
has begun but is not completed at the end of the three (3)year period, or if audit findings
have not been resolved after a three (3) year period, the materials shall be retained until
the resolution of the audit finding.
10. The Contractor assures that authorized local, federal and state auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor of Social Services may not assign any of its
rights or obligations hereunder without the prior written consent of both parties.
12. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress,or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
13. The Contractor assures that it will fully comply with the General Assistance Program
regulation promulgated, and all other applicable federal and state laws, rules and
regulations. The Contractor understands that the source of funds to be used under this
Agreement is: General Assistance Funds.
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Contract No. PY07-CCDI
14. The Contractor assures and certifies that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal
department of agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public(federal, state, or local)transaction or contract under a public
transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph 1 1(b)of this certification; and
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions(federal, state, and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with
Social Services when the Contractor also maintains a relationship with a third party and
the two relationships are in opposition. In order to create the appearance of a conflict of
interest, it is not necessary for the contractor to gain from knowledge of these opposing
interests. It is only necessary that the contractor know that the two relationships are in
opposition.
During the term of the Contract the Contractor shall not enter any third party relationship
that gives the appearance of creating a conflict of interest. Upon learning of an existing
appearance of a conflict of interest situation, the Contractor shall submit to Social
Services, a full disclosure statement setting forth the details that create the appearance of
a conflict of interest. Failure to promptly submit a disclosure statement required by this
paragraph shall constitute grounds for Social Services' termination, for cause, of its
contract with the Contractor.
16. Contractor shall protect the confidentiality of all applicant records and other materials
that are maintained in accordance with this Contract. Except for purposes directly
connected the administration of the General Assistance Program, no information about or
obtained from any applicant/recipient in possession of Contractor shall be disclosed in a
form identifiable with the applicant/recipient or a minor's parent or guardian. Contractor
shall have written policies governing access to, duplication and dissemination of, all such
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Contract No. PY07-CCDI
information. Contractor shall advise its employees, agents and subcontractors, if any,
that they are subject to these confidentiality requirements. Contractor shall provide its
employees, agents, and subcontractors, if any, with a copy or written explanation of these
confidentiality requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a
party's research, development, trade secrets, business affairs, internal operations and
management procedures and those of its customers, clients or affiliates, but does not
include information (1) lawfully obtained from third parties, (2) that which is in the
public domain, or(3)that which is developed independently.
Neither party shall use or disclose directly or indirectly without prior written
authorization any proprietary information concerning the other party obtained as a result
of this Contract. Any proprietary information removed from the State's site by the
Contractor in the course of providing services under this Contract will be accorded at
least the same precautions as are employed by the Contractor for similar information in
the course of its own business.
18. Contractor certifies it will abide by Colorado Revised Statute (C.R.S.) 26-6-104,
requiring criminal background record checks for all employees, contractors, and
sub-contractors.
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